001all right at this point we are going to restore from recess and come back to order uh we were last at board report um talking with uh Kelly if you could continue please okay uh so I wanted to talk about a bill that I had written and I got it to soner uh Weber before it would been the cut off time but she wasn't able to bring it forward as her five um but she did put it in her Todo pile but I'd already talked to osba also and uh they are working on it so essentially it is um you and I both identify that we have a chain of commands issue with the complaint KL so I put it together and um had typed it up for them and sent it to them basically
002using uh the foster child Bill of Rights and blending it with KL um it will we can do a mandatory posting on it and everything I I since it's being worked on I I do have like an outline of it I can send it to you guys for some feedback I very much appreciate that yes please sit but it um I would like to bring it to the next meeting and maybe we can actually yeah we can have something concrete absolutely make sure the agenda item is communicated through email yes to Matthew and to Michelle so that we can make sure that it gets on to the March 12 our executive secretary our ex secretary yes I definitely will and then um they they did bring up the mother thing so I posted this morning
003this this wasn't what I was going to do as my update into a private group of mothers in Columbia County saying I've been the only mother in this on this board for a long time essentially I think since you left the first time I I don't know what year that was I'm Grandma's Dad yeah um but for the last 12 years I've been the only one so since 05 and then I came on in 2013 and have been the only mother with children in schools the whole time so every time I was like advocating for um start times especially or even drop off routes and stuff like that and some of us have done those routes but as a mom that was volunteering in the school I was like we still need this position we
004need some active parents and or moms especially that are volunteering and doing all the stuff that are serving here on the board because I do want to dier sport I think that that represents us really well we are um representing St Helens pretty well right now even but it it should be we should have some that are active in our schools like I didn't see any of them chaperoning the winter ball there was none of them so um just like our student representative to the board had said they wanted to see active board members and we all want to see active board members and we have all been pretty active but they're not seeing us that group that small group is not seeing us um as much as they' like um so I had posted
005in there and asked for that and they put it all over and have use it for their agenda and that's fine um some of the things that I did want to talk about is um like they are um when when they do that like we all I have high Aces I we've all gone through trauma and there's been a lot of things that just like re-injures this community and I I do that's where I've been like they need the education uh to know how things come in like what a complaint looks like and that we haven't gotten any that that we have not we've interrupted that process through not having a proper chain of command through the complete process um so just when you're reporting something we don't hear a report we're not getting DS
006reports we don't know names we don't find any of that stuff out that is protected the first time we've heard any victims names was when an attorney sent it to us like in the last month so I think that needs to be clear clarified um CRC that was brought up tonight uh I don't know what that is that is the it's a former a small property out on Baer flat it was Columbia River youthe and it was a like a job core thing that we owned it's the old Bach flat school and the school district owns it and it is a small parcel of property when we first started doing CTE again like a um our next that's where it was y that's where the that's where the the but we've rented it out to
007Wild flow flower play Collective so it's a youth uh she's doing a lot of great things there's no reason that we would sell it besides the fact that if we sold it there was when I first came on the board there was a family that called me and said just remember if you guys ever don't use that as a school that's why it's being used as a school still we would have to give it back to that uh family so there's no value there it's our as I can say yeah if if we we we can abandon it and call it Surplus property it goes back to the family they sell it we we don't get money from so and then there's also on that same property there's storage Jared has some storage facility for
008things as well so so he stores equipment there in the okay in the barn and then the the facility is used as an open Play space for young moms however they work at I I'm into that but it's still used as a school type function I want to make sure relle and Ed that we are recording Rec ing I just want to make sure that we're not missing something falling offline it's recording and stream the YouTube very good an on that that we can end up making sure that we so we need to move on right yes and and by the way just so that everybody knows and anyone who's listening superintendent can make any comment they want in a board meeting and if I want to ask my board chair you know especially one
009who is learning his trade and I want to say we're devolving I'll say it every time there's nothing there's no point of order I don't know what that gentleman is talking about there is no point of order at which a superintendent cannot open their mouth in a meeting there's no law there's no policy if the superintendent notices that something is going a skew my job is to say something and I'm going to say something I just want the board clear there's no point of order that's not a point of order that's not even what point of order is just saying I have a right to say chair Douglas your meeting is devolving say something and I'm going to I just want to make that very very clear I didn't say anything you probably been to
010more board meetings than he know oh absolutely I've been to more board meetings than any of you and more High School graduations well no you can't beat me on high school oh no you I can't beat you're exactly right I over 50 darn right yeah need one more go for maybe one more talking about uh es and the possibility of him getting out of uh jail I wanted to remind them that there's a levy and it has failed twice and if it doesn't fail a third time we'll be down to 25 people in the jail and people will have to get matrixed out so maybe they should use their energy into supporting the levy and and uh then we could at least hold our numbers up higher maybe at 75 people uh there was an
011increase asked for to keep it at normal capacity which was get shot down and then the next one and and now we're at just a flat renal so I would communicate to them that I think that that's a good use of their time if you defund the jail there aren't going to be there's not going to be anything so the reminder here is that Mr Sterns was not released on bail and um in addition we fired him so I just want everybody to be clear that is listening to this meeting that there was a a termination done properly by the board at the recommendation of the superintendent on February 12th 2025 that employee was terminated the other thing is that people in the community cannot know what is going on behind the scenes because they're
012personnel and confidential and legal you're not allowed to talk about things that people people think are happening because they don't know what we're doing they see the end result but they don't see the process they can't see the process because it's not appropriate and it's illegal so to your point how people get information I don't know how you would know if someone did a mandatory report because it's confidential so how a person can say another en in the room all I'm saying is I don't know how another person can know a person didn't make a report when that's confidential you're not allowed to give the name of the person that does the mandatory reporting I failed to see how anybody could know what anybody did in that case just saying to me it's illogical I
013don't get it whether you did or you didn't it's it's confidential otherwise people won't report so let's go on to another board member right Matthew to someone else wants to talk or you can give up your time I give my time okay I'll be talking later same okay great okay I mean I really didn't what I ended doing is I'm mostly focused on the law basically spending hours and hours and hours looking at the law on public meetings on the nature of Robert's Rules of Order on how the like whatever whatever anxiousness that I happen to have in talking with the public especially about these things I do have to thank them because they have invigorated me in order to be able to actually look at all the aspects of the law to be a
014end up understand to be able to fully understand that and I am also looking at a possibility and it's just a framework at this point just to be clear um are teachers already using uh plc's in order to be able to end up uh being able to gauge pro progress and how to be able to end up communicating it doesn't look like we have anything like that for our level even though plcs are designed interesting to be able to end up being being able to work top to down and so I was going to try to design a framework and bring it to the rest of the board to see whether or not there might be something in terms of what we'd like to be able to present to the public as what our goals
015are as to what we'd like to be able to do like being able to show like parallel levels of this is at this level this is at this level we are at this point in this particular goal we've added a new goal at this point and how to be able to gauge that progress effectively and be able to end up making sure that people know what we're doing so let me weigh in here while we would not become a PLC just generally we would not what we are is a board whose responsibility is for that strategic plan and what you haven't seen on that strategic plan yet is the fleshing out of this plan into into measurable goals and objectives which are reported to the board three times a year using data that's your PLC
016to the community community gets that report along with the board and my staff okay and you look at that you're going to see a little of it in the cap tonight but you're going to see a capish plan for that strategic plan which was never done here you've got very Broad I'm on the balcony looking out over the universe that's great but there's nothing there that's accountable so what my team is working on starting tomorrow all day is how do we flush this out for the board so that the board is a responsible party to school Improvement which is your job through me and my staff is we can report that to you and you can say Dr Gray I don't understand it you're supposed to show go growth in this and it's going backwards
017I don't get that what are you doing in order to do that it's just an example you haven't been given that opportunity yet but you will by the end of this year see if that doesn't satisfy your PLC itch at the board level okay and I think you're looking for for some data and accountability and that's what you don't have exactly okay I will definitely end up looking into that thank you um all right if nobody has anything further at this point uh we will move on to consent agenda the board on an individual basis prior to the meeting has reviewed all material all Financial reports are available for review by the public in the business office the board considers consent agenda items routine business and will be enacted by the board in one motion
018there will be no discussion of these items at the time the board votes on the motion unless members of the board staff or public request speciic spefic items to be discussed and or removed from the consent agenda uh do we have a motion in order to accept the consent agenda as written I move that we accept a um uh the agenda as stated with two changes um the January 22nd 29th minutes have a error on them need to reflect that uh it was not me that uh the meeting it was chair Douglas yes okay so here's how that can be done if the board agrees you can agree to the consent agenda with the caveat that Michelle fixes that that way you don't have to pull it out and you're don't have to bring it
019up again but it will be um her responsibility and she's fantastic I don't know where you found you scale but I love her and um she will make that adjustment and send that back out to the bo all right there's been a motion is there a second to this motion okay move cons seconded all those in favor motion passes thank you um so the past that point the human resources report February 2025 that was already done that's the consent agenda okay all right minutes appr got it perfect thank you um all right new business um it we're gonna bypass that one because she's not here yes um it's quite sad why feel I feel I feel like I've lost something I feel bad I feel bad that I didn't get to hear K speak about
020the high school I was robbed of that by people's behavior and I feel really bad about that and I think that maybe we ought to reach out to key I don't want key to think that that's how meetings are and that's what people do and it's so violent that she has to go home that's too sad for words that our children would think that that's the way we are she's had a very rough year well I I think she's probably made out of stone stuff but I still don't think it's right she's still a child and she's a student um I think we need to reach out to her in some way I might go to the high school and go meet with her and she can give me the report I want to talk
021to her I'm robbed of my opportunity through adult bad behavior that really makes me mad um sorry is there a a motion to be able to table this don't super all right I don't think you need anything but to move on all right Perfect all right so uh next on the agenda uh St H School District 502 Business Report so Dr Gray asked me to we kind of rearrange the agenda you saw the financial stuff is not part of the consent agenda we moved it to a business report so um she just asked me to report a little bit about what we're doing we are working hard in the business office I'd like to shout out to um Tracy and Beth who are incredible and amazing and I um couldn't do this work without them
022I'm very thankful for that team um and uh we have recently asked um Andre shos and um gay alen Jacobson who are former business managers to come in and help so we can um get things continue to get things rolling and get ready for budget and and really be in a good space um for budget so they are helping us out they've been amazing and I've learned a ton with them from them just in just a few short weeks so um really thankful for that and thankful for Dr gr's support in making that happen and just the support that she's to me it's probably worth mentioning I believe I'm correct that part of the reason we need the additional help is there's been so much time consumed by all hands on deck doing asking for
023records and things and and it just impossible it just took so many people to do that that getting their regular work done was not easily accomplished as well so thank you Bill for that I I I think it's just important to point out that we just didn't bring them in because you can't do your job not at all it's it's that we brought them in to help you because you were also doing work that was not ever foreseen yeah thank you for that I appreciate that though um so you'll see there's a a budget to actual document um for 2425 looks a little different than what you've seen before so let me know if you have questions on that just talking it looking at budget what we budgeted on our general fund what are actuals
024um as of January 31st were um what we have encumbered or expect some of that is expected not necessarily encumbered but things that I put in as encumbered um and then uh projected Bal bance which again that's that's just an estimate at this point um so let me know if you have any questions on that um by what criteria were you sorting by encumbered and not so um there's part of our system that we when we put an expense so when we put a purchase requisition in or we put a position in the system it encumbers their salary for the remainder of the year or if we put a blanket purchase order in so let's say um we put a blanket purchase order in for copers yeah for our copy machines is a good example
025um we encumber that expense for the whole year so it comes out as encumbered and it shows on an encumbered column in our budget reports but if we don't have something encumbered and I'll use an example of our substitute expenses through ESS we don't actually have that encumbered currently so I've added that kind of in one of to that number because I want to make sure that I'm keeping track of that so I know we have this expense and this is what I'm estimating the expense to be from year but it's not actually in our system to pull it out yeah that because it's a continuous expense correct okay thank you does that help yes great um and then we have our usual dispersement summary which just tells you the top 10 vendors that we've
026paid what we paid them um I believe in the documentation that you were sent you have the detail of all of those expenses so if you ever have any questions about those don't hesitate to ask any questions about those reports or what we've been doing in the business office I want to thank you for your hard work and for working as a team with these two other folks that have come to work with us and really uh help us on our way our goal is to have more information even for the budget meeting we're going to have as a work session Monday the 10th I think we'll maybe take a chance and have that one in public and we'll see how we feel um but then we really it's a work session we really want
027to work on the budget we want to eventually put to bed the former year be excited today I want to report I saw this fantastic report by Mary who put out this I've saved it all because I'm just a fiend and I have this beautiful what I call what we call the Lincoln County budget assum assumptions well that just start my mind just ticking and my heart just beating because it shows us now what our some of our projected expenditures are going to be what the rollup is how much money we need and as christe is going through and balancing her grants um we're noticing like where the money is and where it isn't it's all above board money isn't missing people didn't just spend it they didn't go on vacations and get you know
028most of our travel by the way is Grant funded and people go to Avid and have a hundred people that go I sent 100 not 40 I'd have been mad at sending only 40 and when you have the gr dedicated the grant is dedicated and also I'll point out much to the chrin of one of our speakers Bond money isn't used in the way that people think it is so for anything you want not for just anything you want and that's not how it works so anyway we're getting closer guys this is a really important point to really knowing what our revenues and expenditures are today the forecast came out the revenue forecast I don't know who is aware and and the forecast is up yes sir you are well informed and so we are
029in a very good position as a state to look at the 11.3 billion that Governor kotch has earmarked for K12 education problem is you're not going to know it until May or June so sorry but that's the way it is well she is the expert Dart thrower so she's going to throw the dart and give us our best yes I this is the best I have felt sitting in this chair about money today um that we're really and this is one of the reasons why and then the expenditures report and then um look to Christy's reports becoming more complicated and and and more volumous voluminous I don't know how that word goes but bigger and so because she's got things she wants to report to you that the Board needs to know I'm sorry I'll
030go on for one more moment and that is I would like to shift us from any kind of checks or a payments that are under $5,000 I don't want chrisy responsible for showing us a $7 check I don't care about that she can care about that she does care about that but I don't so I mean I do but I don't not in a board report so get me right I care about it but not in a board report so I'd like to shift to in park in U Lincoln County it was over 10,000 we were a much bigger budget than you are for this level of budget I'd like to see all payments that go out of this office over $5,000 and that's the report and you're going to get a two-page report and
031we're going to go over those christe's going to go over those and tell us why we're spending on those items that's what a board needs to know so we're going to be taking away something we're going to be putting in a whole bunch that way the board has a really clear picture of what's going on here and that will help Christie a lot with the work questions about that or it seems like the budget committee is more for the minutia sort of stuff that we do absolutely need a general understanding of the whole holistic uh Viewpoint the budget committee is not about Mya I want to be honest with you uh you'll go to the training and I will too I always look forward to that and the training is on the budget calendar that
032we'll see I would like to say I don't mean to contradict you but what I would say is the budget committee is there to make sure we're budgeting correctly it is not the budget committee's job to tell you where to put your money that is up to staff board superintendent and Gathering what's happening in the district yes their job is to make sure you did it right and so that's why we do a training with them and educate them as to what a budget committee is their job isn't to say spend this or spend that it's not a lot of meetings it used to be back when Bill was a little boy that if I wanted a new balance for chemistry class I had to go to the budget meeting that was held at the
033high school and the whole budget committee was there and they grilled each teacher on what they wanted to buy for Capital any any amount other than just my little chemical are what my budget was annually they went through every school every line item so chemistry class and then biology class and we Justified every expenditure and the budget committee spent hours and days and weeks many many many hours deciding and then the principal would say hey they actually approved your balance you get it actually an electronic balance for the first time and but that took three tries of budgeting over three years time to finally get that through and I had a chemist on there and he said this is what we do nowadays so finally but that's not what we do anymore and that went
034away very fortunately because it took just super time me when it's the way that it used to be done interesting all right thank you you getting home yeah they had meetings they have meetings every night of the week for months there was thank God it does not that since we're still on budget did we we were putting away for an Sr for like the last four years and the city wasn't able to give us an SRO did we keep that in a regular fund REM last year so it removed last year at at last year's budget that was the first time it was removed okay so it will have to be re went through in the budget this year okay well have yeah when we go to budgeting continue y thank you go ahead um
035well let's see that was the general fund budget actual and then the operating dis check report and then a report okay all right a superintendent report so the superintendent had every intention before her report of reviewing public comments in board meetings policy bbbh um and I would have underlined with the community what these meetings are about these are meetings of the board in public these are not public meetings they are not forums for discussion so I will find a way to get that out into the community what the definition of a board meeting is and and maybe I'll write something in the newspaper and have that published by our Spotlight um so that's what I would have done people get 3 minutes and then move on it says to be concise um and in addition
036the board May conduct a meeting without public comment period so I don't know what you want to do moving forward you don't have to public comment it's absolutely legal not to I think we want to hear from our public that's really what the heart of the board is yeah um but it can't devolve into some kind of shouting match from a g Gallery yeah that's not going to happen so we'll have to have conversation but not tonight um my job was to talk about my update I had a beautiful little update I was hoping to share oh you've got handwritten that's awesome well I'm so old that it's like I have such a hard time doing anything Legacy is the proper ter that isn't done on um you have today I moov my marker I
037took notes on [Music] everybody Mak tired look keep up the please stay hold on just for more moment for me please CU I took the time to write this there it is I told all of the schools I had the routine of meetings with cabinet staff and the leadership team and the board so we're into uh a routine now of meetings how often I meet with which groups of people um we are meeting all day every day every moment of the day um and that has been really wonderful for me just a wonderful experience exhausting but a wonderful experience just getting to know St Helen's School District um in a broader sphere than uh just this issue that you have or had in November but a much broader way of looking at the district and
038people are helping me with that all the time um chrisy covered the part around the budget and hiring two temporary uh business people to work with us um strategic plan implementation we are working on new measures and so that will be presented to the board in April and there will be a full-on work session on strategic planning and all of the weights and measures that go with that the corrective action plan I'll save uh for later because we're going to go over it it's a first reading to the board um I'm super proud of it I wish we could have continued our meeting in the boardroom with the people that were in the boardroom because I think that that would have been something they could have appreciated had we had the chance I met with
039the rotary that was fun with um uh Dr Ellis I went to a basketball game that we won and I was so excited uh I listened to the band and uh thought it was the varsity band and it was the junior varsity band the middle school band I had tears in my eyes I I could not believe what I was hearing they were um unbelievably professional and um I was dancing and jigging about it it just was made my heart so happy I need to get into the schools more so I can keep up a stiff uper lip as to why I'm here um I met with the city planner about two properties were looking to have communication about um and that was with Bill and with Jared and with Jacob gra gra I was
040going to say G word but I can't get his last name he's the city planner a sh ration he was terrific and you know talking about zoning and possibilities and what land delineation I'm actually quite good at properties and Building Things From a superintendent point of view um I think I'm a well-rounded superintendent and I really like to talk about that um so many possibilities and I appreciated the lady mcfar and at the end I took her number and and we'll have a chat once I can get some more information yeah my mom actually used to have a house right down for lot Parks so I know that area pretty well wonderful and and I just want to know more and we're not out to hurt people's feelings or wreck their dreams we're there to
041work as a community it's an understandable fear that we will run all of our drainage toward their house it's it's an unfounded fear and that once you get your engineering plan you actually have to run water away and whatever problems they have will actually be better more than likely it's true well they wouldn't allow you to do that so I think it's a fear I think people are running on fear of the unknown if that's expressed a concern and we can help and we are going to and I will check make sure it won't get for I went to bond meetings learn more about the bond it's just a wonderful project and I think that will'll be set for ribbon cutting at the high school probably in August and I would suggest you make a
042big hoopla out of that and have a real celebration over the beauty that is in that high school and the work that they did kudos to Jared uh pla for his work he is a quiet giant who just is just so instrumental to the district getting a beautiful new high school or refurbished High School um personel issues are ongoing I'm working with Pete all the time and he's also getting some assistance for investigation from Kathy Dolby who's with the Northwest Regional ESD and a private investigator that we're using um what the public doesn't know is some of the things that we are doing behind the scenes we're not allowed to talk about them in public they just don't know what we're doing because we can't tell them can you clarify that though like when are
043we like they so then they hear that we're behind the scenes all the time working well we are um but and it comes out later in the when are we meeting we're meeting during our executive sessions and our our regular meetings so quite true yeah but well that's like being accused of talk discussing property in an executive session that's exactly where you discuss it yeah but that person doesn't know that that that's the law that that's where you discuss it so when do they know well they know when she comes out with a report in her paper that says this person is gone this person is gone that's when they find out and that's when we find out most of the and well no if I know you know I do FYI to the board
044that's those on Investigation not normally on the HR report oh on the HR report that's not the board's purview so that I would not tell you exactly on run-ofthe-mill non-renewals that's not the board's perview I would never speak to you about that that's in your report I mean you got that from Pete yeah that's under separate cover so but so we're not disciplining teachers we don't well I know that you're being factious but you know we we we do exactly what we're supposed to do as I know fit to the people that need to not be in our buildings they're not in our buildings um they won't be in our buildings and we are working our way down the list and doing it in a righteous way that's according to law and that's what we're
045going to do you are very appreciated yes uh thank you uh but that's what we're doing if those folks had been on the board they would discover if they did exactly what they say we should have done that then they have opened them up themselves up to tremendous liabilities that they really wouldn't want and defensible so the one thing is that I've seen through all of this is that the board must remain on the rails and not be going off to whatever they think is best they can be in great trouble yeah quite so and then Early Learning I'm very proud of this district is a gold star District where it comes to Early Learning yeah and I could go on and on and I won't it's too late at night next up is going
046to be policy update I believe is correct as part of what I do um so if you look into your booklet or online I'm not sure what you got I I hope that this is posted online so people online can look at this um and I know that it is um we have a policy update and so you see the nice little Oregon school boards Association what I always call the cheat sheet and so with the cheat sheet you have that house bill 4160 in 2024 turns the definition of student in the policy for suspected sexual conduct with students and Reporting requirements that is policy gbn ajhf uh then it is reversed as jhff gbn AA because you have the J's for the students and the G's for the employees that's why you see that
047reversed then GC ablea is standards for competent and ethical performance of Oregon Educators it's seen as an optional policy but we are going to move to adopt it in this District it's not optional uh in my opinion opion anyway the board can say so but not in my opinion if you look at gcaa this is a standard that is in every school district this is what we call competent and ethical performance of teachers and people who do teachery jobs this is a detailed six page ethics letter about what we expect our Educators to follow in order to be ethical Educators this is used in tspc reports this is used for complaints this is for me to discipline staff every person in this district has to agree to this policy if we adopt it I would
048suggest you do it's up to you to read it I'm not going to read it going on as to uh this is a second reading you read this in January now you got a second reading in March you'll need to adopt this there are only tiny changes that came out of the house bill the rest of the policy good to go and what it is it's around the definition of who's a school who's a student it used to be 90 days uh you left the high school now it's a year so the standard the bar has raised it is a year out of high school people say oh well they left High School no it's a year and I suggest that we well I don't need to suggest to you it's required so you have
049to do turning to the next page it says that the superintendent is the alleged perpetrator I want to insert that you tell the Director of Human Resources or the assistant superintendent this district will be hiring ing an assistant a superintendent of teaching and learning to take over the K12 teaching and learning positions here and so that position which is going to be posted at a far lesser expense to the district than currently for reasons um and will save the district about $80,000 um that person would also be the person that you would tell if the superintendent is the alleged perpetrator so I'd like to put in both both positions if the board is AD meable so are you saying um HR and or HR or or or doesn't have to be an and if you
050prefer one over the other I would prefer assistant superintendent to the HR Director the problem is you don't have you don't have one yet so therefore the director of of Human Resources would be now and the assistant superintendent later that that's why I put in or and not and so you guys think about it you know but we do need to adopt something at some point it's logical if you don't have an assistant superintendent you tell the HR Director they're the next senior member plus they're an expert on human resources and they're the title n coordinator in this district and we'll be putting up posters to that effect in every building including the do that's it and that's it on both policies there isn't anything more to talk about this is a great policy it's
051standard in the state of Oregon in addition you have two ARS that people need to know I might post these in the newspaper as well along with policy KL these are the forms that people fill out if they have suspected sexual misconduct they R AR ARs they're online and have been online this is not new I didn't create these these belong to St Helen School District since 2019 and 2019 so these are your forms they are online if you're a witness if you're a claimant fill it out turn it in and we will investigate it those cre an official records yes there are things boy are they discoverable and 100% yeah very discoverable and when those are filled out who else did they report to so these get reported to the building administrator who would
052report that to the title 9 coordinator who will act on that and investigate some investigation begins at the school level depending on who the claimant is against if it's against an administrator it's starts with the Human Resources Director if it's a student to teacher it should start at the school administrator so when does chhs or Otis or law enforcement come into play immediately immediately if someone is filling this out immediately and and let me tell you every single day what do I do relle sitting up there right now behind Stacy I sign all of the reports that go into Odin this and get a a person and a record number every single day out of this district and so we are fulfilling our part of that and the people at the buildings are getting report
053numbers and case managers for all of these things I can get up to 12 a day sorry but I do anyway these are available and I did ask those clarifying just so the public could hear that uh without it I know what you're doing I totally get that thank you um we want to be clear we want to be good stewards and I think that our cap time will help so let me get there so community calendar you got a first reading on that this is a draft uh if you'll notice the first day of school is the 2nd of September the last day of school is the 9th of June Christmas comes out nice and or winter break excuse me I did participate in this today and we had quite a few staff actually
054attend okay and good other than verifying the graduation date everything I graduation is June 6th is it June 5th for this one yeah yes for this one okay pardon yeah they were saying June 5th and we were clarifying that today what is it we yeah fine just tell the superintendent because she like to go yes exactly and then we have the teachers and other license staff this is generally an exercise that happens with our associations making sure that we come up with the 190 days for licensed staff that's required by contract and then again you have the beginning date of September 2nd ending on June 9th and then it's got all the professional development merly release on it and for Education could we just add days or take away days or do we have to
055fulfill that so this is contractual and guess what the board gets to do they get to H hire and fire superintendents and evaluate them they get to pass a budget and they get to pass a calendar so that's under your purview once this goes for the finalized reading generally under consent agenda um that is what's happening if you want to change particularly the teacher one that's going to require a meeting with the Union you cannot change this this is not UTI you you're not allowed to and it's in the contract so we don't touch this without going to our Union Representatives I never would so that's how this has changed this isn't changed either of the community one they add three days at the end in case you have a snow day we've had two
056snow days we're not adding back days not for two days it's not happening I don't want to get into that muck there's just no way I want to do that two days okay we usually fill we back fill with that our Wednesday early release we just do FS well we have instructional minutes required by law when we have snow days they're a problem but we have a lot of other instructional minutes K12 that we can back fill with and we do but I just have a personal philosophy as a superintendent two days snow day no way 10 days last in that January snow mageddon and when I was in Portland 10 days we backfilled five days have to did start getting into a summer school for your younger teachers right right so finally from the
057superintendent and I'm not going to go through this I would love to I love it but that's because I wrote it but I it it is taking superintendent webs six areas of corrective action plan which for the benefit of anyone listening I do believe in you have to start somewhere and this is excellent enforceable measurable specific plan for the school district it has separate items under each area of development with who does it when does it happen and what's the accountability this isn't Lucy goosey this isn't same all same old this is going to be kind of a new thing for all of us and I will be in charge of getting this kicked off and kind of running and there's several staff involved it's not just me um other people have a part in
058that Stacy has a part in that assistant superintendent when they're hired will'll have a part in it um until then I will be doing that role uh HR has a part in that and so it is a team effort principles have a part in that and it has a high high level of accountability um what you want is somebody like me who's really into accountability to track this down and make sure that without any kind of excuses we are training and doing what we say we're going to do so we have a pace training coming up for sexual assault coming up in the month of April we have eron's law and investigation uh coming in the month of May um these are ongoing trainings they are not a oneing done They are uh trainings on
059mandatory reporting and they will be ongoing plus a lot of other things uh having a superintendent citizens advisory I'm hoping people collect an a an application uh which will be open the week of March 13th and we start meeting to talk to the community in a way that's respectful where we can have dialogue and not be yelled at and have a dialogue about what it is they want from us and I would like to lead that um we'll convene a secondary school student advisory Council I'm excited about that Dr Ellis will do that with me uh we're going to continue with our our quarterly Community listening sessions uh the next one will be in March and then early June I uh ask the board to attend those you can or not but I know I
060would be there there I think it's good for the board to be there too we can announce them if you're going to go to them and that way it's a legal a legal thing law enforcement we want to have a great relationship with them First Responders I have a monthly meeting with Joe hog he's been terrific I'm going to work with him and we need to uh get that SRO thing moving but currently we don't have any funds assigned to it um policy procedure and Reporting again this is a high level of accountability whether people want to believe it or not um maintaining professional staff and student boundaries policy that is going to be a manual we will be training on that Manual of what it means to have a professional relationship between students and
061staff that will be trained uh conducting a district policy and procedures needs assessment we still need to do something with that my thing is I want it checked out from 2019 on I think there's some things missing uh more trainings mandatory reporting with an exclamation point we do not want a repeat of anything that was happening that was wrong and then culture climate and belonging how do we do that what are we going to do how do we bring a culture that is around belonging and um what I'd have to say is an outsider to this this community more positive and I get it people have their points but at some point you have to you have to do something positive uh family advocacy and support um we will be contracting a school Community liaison
062position um I think that some of the community tonight didn't know this because they didn't listen to the report but the culture and whatever that is the careers they have left us and that position is going to be AB absorbed into a different design so we are looking for a school Community Li liazon position to be in the Family Resource Center different than what we currently saw uh expand Partnerships with mental health I heard that several times tonight uh that is one of my duties and the duty of the next superintendent is to really connect with public health so that we get more people in the schools the schools need public mental health people to work with our staff and our kids and that's a fact Public Health just got the approval to post for
063that position so that they can uh start providing that service we need bunches and bunches more so that is something as a newbie I'm learning so I've heard from several staff they've had meetings with me and I agree with them I think that we need to up the game on uh mental health in particular um K12 I'm sorry but it's K12 um provide Spanish speaking families they need to get some assistance they're a population here um I'm really concerned about them and not wanting to show up uh because they're afraid that somebody's going to cart them away and we show up with a badge or an outfit or a card and that they're going to Scurry straight out the back door uh thinking that somebody's coming to get them and I think that you might
064have appreciated the information Stacy sent this week regarding staff and how we are responding to executive orders and um discrimination and around um migrant workers or um migrant Ice taking people and what they're going to do with them um school districts have taken a stand in orgon and I'm one of them following the orgon law EXC I'll say that again they're following we're following Oregon law thank you we see and then I insist on St Helen's having a comprehensive C counseling plan you do not have one nobody's got one here comprehensive counseling plans I thought were required and they are developed and implemented districtwide that's a comprehensive counseling plan really counseling plan for how we're going to work with students not to get into college that's not the counseling I'm talking about it's how we're
065going to take care of their mental health I have great examples of comprehensive counseling plans and I would like to see us Implement them we'll probably have one in the fall it's going to take me that long to create one but it's done in a group setting it's not Karen sitting here writing it um an Administration we'd like to hire an assistant superintendent using the funds from the retiring teaching and learning admins uh this position will oversee and Lead teaching and learning while lending assistance to the student services department this was the recommendation by Steve web and I agree with him improved documentation practices for training to all admins related to misconduct investigations that is the investigatory training we are going to be doing for all admins and the board is welcome to attend um
066feasibility for rerunning background checks that is going to be costly but might be worth it we'll see and then finalizing um the corrective action plan and its steps I will be meeting with every single staff and training this myself I'm not giving this to someone else to do I feel like this is my responsibility I've taken this on and um I gave myself six weeks from the time of what I hope is your approval to going out into each of the buildings and training this myself I'm I'm really going to be tough and you may be hearing about it but I am not going to give one inch of quarter here not one inch of quarter everyone is going to do this and we have to be very very Vigilant so that's it for super
067and I think uh we're on to budget calendar and vacancies yes thank you very much you're welcome thank you all right so you have the um draft of the budget calendar um you guys had a chance to review it any questions um of note is that we have two vacancies which is also uh there's a notice of that uh so I will um upon approval of this tonight I will get notice out to newspaper whatever whatever publication I can still find um we'll give you and uh so yeah I'll connect with you then after the meeting and get your contact information and get that to you so we'll put out those notices of vacancies we have two vacancies so we'll accept applications on that um through March 7th so I would encourage anyone listening to
068please please please please apply for a position on the budget committee we need your um you know oversight and we want your oversight and uh want you to be part of the part of this so those will be um due on the on May 7th and then we will if so two vacancies if we have more than two applicants will interview during the let's see should be March 12th yes or meeting on March 12 we'll be inter we'll have questions we'll be ready any questions on calar for the vacancies yes the only thing I will say is that um I had a work thing come up and it unlikely I will be able to make the mar oh so I will do my very best but there be some travel involved and I don't know
069if I'll make it okay and if we're online I'll be traveling please don't look online while you're driving unless it's on the train it doesn't always work on planes either no I say it doesn't work on planes either yeah um we can make sure get and it'll be tap question this is an aggressive budget calendar but I like it I I like it we're we're a little bit late um but we're going to push forth I think we'll have enough information I feel very certain about that um to be able to move ourselves forward um that's really good um and I think you're right bill you know being on the budget committee is a great way to to learn more about the district and you know such as the person who brought up the financial
070information I'll get back to her about those items um just so that we can we can have some clarity and correction because uh some of it is accurate and some of it is not but that's the kind of person that should be on a budget committee because then you kind of hear the whole you hear the whole story and you get to have the training that the budget committee members have and it's a meeting future board members and and can be future board members they often come out of a budget committee and to be cleared those meetings and the budget and everything else are all publicly accessible in real time % even if you're not on the committee all of this is released for review and then public comment always and in fact requ the
071last 10 12 years have been doing and you're you're required so in June which is when you actually have to adopt a darn thing you must allow public comment for a certain it's not even an amount of time but you have to allow public comment on the budget and um that's for a reason and then we move on on from there anything else on the budget or budget vacancies I don't have anything else so and you saw the um application so um we'll be able to Christy and I will come up with some questions for the people that are running for the budget committee and then the board always selects and we go from there and we'll make sure that these applications are at the front desk we'll have um some copies and then um
072that also we'll make sure that they're available online we that the other positions are intending to return we did send out an email um to all the current positions and ask the intent one of these positions is um from someone who was not thanks for thanks for thank you very much all right um stretch um oh yeah um at this point we're going to unfortunately have to skip the visitors to address the board on the agenda items I highly encourage the public in order to be able to send in the information that you normally would have in that case um so that we can end up making sure that your leisure voices are still heard when we exactly um so um where can those comments be sent to uh those comments can be sent to
073to uh let's see the our general s502 thank you s502 at sten. k12.us as long as the entire board does not respond to to that really to be honest with you you have to really rethink this 502 thing because everybody's emailing the entire board and superintendent about everything really somebody's going to slip up is going to give some kind of comment they're going to say you're having a meeting public complaint goes to the superintendent it can go to the board chair that's where it belongs so this constant emailing of all of the board I would ask you to question that it isn't it isn't that the board shouldn't know we're not saying that but the chair is the dubbed person it says so in your agreement that he's supposed to get the the the information
074of the complaint indeed and and the complaint should go to me that's where I'm your agent unless it's about me and then it goes to Matthew just saying Melle and I've been talking about that it's just that is a very difficult thing for me to see this one thing that includes all of us I think it's not the way to go but that's you can have discussion about that that can we got a person here that can have things that are addressed to SP 502 go to Matthew only that's pretty easy did you I wouldn't mind I don't mind you know Matthew and you but the response is what the problem is is that if if people can really get clocked for that and they should yeah and I that that was actually one of
075my biggest concerns when ended up coming through that it is like when you have to carefully look at the email to be able to make sure that no other board member has ended up responding yet yeah this like none of us can reply all I think occasionally one of us will reply that's the point you totally obliterate the the danger by having the board or chair or vice chair both together that's fine still two that's not a bad thing to do and then you know we everybody can give an FYI email I love for you to to know what the facts are before the meeting but I'm I'm just saying we should think about that it's not on the topic today but something to think about okay um and so moving on to action items
076uh for the budget calendar fromy woulded uh is there any recommend um any recommended motions at this point I move for a second okay moved in second all those in favor hi I motion passes all right um budget committee um we the two B there are two vacancies for position two and position five um I recommend we move uh to declare position two and position five is open it's open okay I hear a motion any second second all right motion moved in second all those in favor I I motion passes okay uh and finally the upcoming meeting that we will have next uh for board meeting and agenda input will be on March 10th will be a work session lasting from 5: to 7:00 p.m. um budget and then March 12th will be a regular
077meeting uh interview if needed uh in order to be able to select budget committee members and once again we highly encourage whoever can end up making it if I hadn't been uh appointed as a board member I would be going there right now so I encourage all those people to be able to come forward and give us your voice and give us your oversight so that we can end up getting these done um we SK B that's fine just say ski we skipped the RN report that's fine well I I would like to make a suggestion if the board is all right with me making one um we had talked about this a little bit Kelly and I and and I was thinking maybe that um it really would be good to hear a report
078about that program I'd like to put that on the agenda for the March 12th meeting and invite a staff member perhaps from the school yeah to report on the program along with if Bill felt like it he could along with the principal and that could be a staff report where they're updating his instructor we can actually yeah prepare and have information that's accurate and that's what I'm saying I like the preparation for me I know that you could speak to it cogently without preparation but I think a prepared I can talk a lot about anything presentation would be better we would love pictures would you mark that for March 12th RNR presentation sh I can do this sh HHS S I had previously asked for an update with RTI and uh some of those things
079ail is it in April now absolutely sure when it was I'm awfully sorry and I know that you had trying to figure out what it was it's actually April 9th it's April 9th and you're going to get a a beautiful present good overview and understanding okay what I want you to see is how RTI fits into the model of what we're doing not seen as a separate thing all right um does any member have anything else that you wish to bring up at this point I I would like to ask one thing when you're talking about coming and doing the presentation from the RNR program do we feel that we have any students that could handle it to be here even if it doesn't come we because I well first of all it's going to
080be online so I don't know maybe you know if we're going to do that online then we would meet you know I have those folks online I think and I I have some there's some students that would do do fine I like to get the kids back talk to Joe about that amazing they were really great it has been a long time since we've been able to hear directly from the students about things that they were doing yeah and that was always one of my favorite things was to hear the actual application of what they were doing and um their experiences if nothing else why we have a significant number of short videos and so so we can just we can you know talk to them and make sure that it's okay that that's shared
081because obviously we can't share student video without permission but I think all the kids in that class have already been cleared for for video because they're often online and there's several in there that have been there for four years they they've really been working hard and and it's an admirable program every single bit of that house it's amazing well ad they're the point is that they're learning something that's truly valuable to their future and their career they intend to do this for a living and there are folks that apparently want to destroy that too but I don't quite understand how they can claim in favor of children and do that and I think that there's some significant misunderstanding about how it operates and what happens with the money and where it comes from and all
082of those things but so that could be actually well that's why I want to have some exact numbers and we we'll go through history with chrisy i i i she and I know the budget numbers and we can sit down I'm very short resolu I can actually go back through that and they're not just in my bank account somewhere that would be nice to clarify it's like on that particular house another investor and I considered buying it and I worked on buying that house from myself for between 2 and 3 years and then when RNR was out of houses and we needed a place and you I talked to the homeowner you had bid on others and they didn't go through we bid on many and they didn't go through it's hard to get them
083it's a fight always a fight so I convinced the homeowner to sell that house she did and instead of me buying it the school bought it and I put in the the same number of hours for me to make the profit that the school is going to make and we paid up 25 210 whatever it was for the house we had sold the one before for 415 so we had some money and that money then has to return back to the student program so the money that they make will go back into this program again and hopefully it continues to grow and I would like to see that program have a very significant sum of money so that they can then develop the property that was donated for that purpose and and that's what it's
084for I started doing that program that those kinds of programs I was one of the first in the United States to do that back in the 90s my class was in Forge magazine and people from Texas and Florida and Los Angeles we're coming to the classroom to see how we ran student run real student run businesses not model businesses but real businesses we had state licenses and and our business name was registered across the state of Oregon that's wonderful work did the things we did and almost 100% of the kids that were in my program went to do things related to what they were doing when I left we had nine businesses operating doing almost a million dollars a year in gross revenue at St HS high school and it started with a simple convers
085ation on the way home from fixing computers with Jim Sur dad and I said how come how come we never have any money and we're sitting here why aren't we why aren't we making money doing this stuff and so we started that I called the superintendent over he dropped his PhD thesis and started a new one on the student-based Enterprise and started all over and he was so excited about it and the only words out of his mouth were how can I help what do I need but if I fail well it's done been Happ well you never know those are the things that that's have to put your foot out you know so I would suggest that this seems like a good idea maybe was a little more information I would aim at about
086a 10-minute presentation honestly 20 minute no I'm just saying because honestly we should all it's not about Bill it's not about any of that stuff it's about the kids who are running a business and and foren sake that teacher ised thiss andss when you run a business by the way you have a second job you're paid to teach school and then you have a second job and my wife went to Portland probably 3 days two days a week a minimum to go get parts and things for the business we were running in the classroom and we never got a penny for mileage Joe's doing things he's going on his weekends going off to Home Depot to get parts or doing bids or soliciting things writing grants For Heaven's Sake we're doing all those things to
087get this program to work someone keeps bringing up the tile do we have to have a RFP on that clarify you have to have an RFP as we understand it for things over $110,000 and we did many things we did many things like the roof we did rfps but the way the roof worked is we had multiple people bid and then one of them said well hey you know if the kids want to tear off the roof I'll come in and lay your Roofing and it's a nice local vendor here he said I'll come in and do it and I'll donate all of the flashings and that kind of work for you and I'll bring in my crew and I'll just charge you hourly for that crew that's it and so I don't know if
088you know about Roofing but Malarkey donated us all of the roofing materials and so we got the roofing materials up there the kids worked on stripping it and Hauling off to the dump everybody had their safety gear we had to buy harnesses and all the things so they were all roped up and doing the correct procedures and uh as it as it turned out I don't know roofs are typically right now around $5 to $20,000 and ours was about three so um we just have or 300,000 no 3,000 no I'm saying 300,000 if they happen to be school building yeah I'd like to get my hands on the roof but anyway the the reality is that that these kids have done this and no but many of the things yes we got cabinet proposals but
089the more expensive things yes we did certainly we did and we're making excellent progress but what really needs to be understood is that it's a competitive fight and to compel somebody to sell their house I know it was going to go to auction it was 4 hours before the auction when the papers were finally signed and and if it goes to auction I know what the opening bid is but I've never seen one go for that since well when I first started yes we I'm not going to get into that but we used to do that and nobody would come to the auction now it's a large crowd of of businesses that come and they beat you up so we just can't the Aaron R could not compete with that so the person was gracious
090enough and she said I what I really want to see happen is I want to see this for the kids and we said okay this is what we'll do you're going to have closing expenses you're going to have other things you're going to have other costs so we'll go a little above the auction can you do this and they signed it at the last minute so yes so that's how we got it and what's important is good or bad it's for kids we have to we have to yes and we all know we have to follow the rules yeah that are around her purview which is around when we're dealing with money and we're dealing with board members and money so you know all about that you've been doing this for a long time we
091always have to keep it in our mind that no matter what we are following the rules that are by Oregon statute for when we have bids when we have rfps what grants need to go before the board we have policy on all of that there's no and this has nothing to do with Bill but what I've seen in Oregon is a handshake or a backs slab or a or a winky winky you know that isn't how school districts work no so when there's opportunity we're going to take that opportunity because people give it but it's going to be done in the right way things are going to become assets they're going to be listed everything is going to be on the up and up so that if anybody has a question about us we are
092doing things according to Oregon statute no matter what and that's what I just want to underline so um the last thing I want to underline I just want to say something before we it looks like we're going to close at some point here um I would like to be able to think that there are people in this community that could understand that we just had a business meeting this a business meeting we just had this business meeting in an hour and a half there was a lot to cover and it was okay to have 11 people speak you gave them 33 minutes to do that and it was very appropriate and respectful this is what a business meeting is like you sit here and you do your business and people watch it it they watch
093you do it and if they have questions they get to send that to the superintendent and I will answer their question so I just want to demonstrate to everyone sitting in this room and anybody that's watching this is how you run a business meeting of the school board in general we'd like to have it in public out there in that lovely room that you have and hopefully we will be able to get back to that the hope is the goal is to be able to have a respectful audience so that you can go back into that room and have that meeting in public um properly with a a uh respectful people allowing you to do your job remember that the board can have a meeting without any public participation whatsoever That's the Law I dare
094anyone to say that that's not the law That's the Law it's your meeting you need to have it people get to come and talk they don't get to come andar the meeting by heckling from the audience that's not allowed so I've said it people hopefully are listening we want to be respectful but I want respect in return and that's what we need to we need to uh insist upon we have work to do I didn't come here to not get work done we came together to have work done and to listen to people and to try to be an ear to the community all of that y and I I just want to say it and I want that to keep going on in the building building let let it build um does any other
095member have anything else they wish to add all right hearing none we are dabl out at this point we are adjourned thank you thank you I need to talk to Matthew and Trinity for just a moment yeah yeah it's like being called into thep know it's not like that it is