001Good evening everybody. Call to order this regular session of the Tiger Twalton School District Board of Directors. Um we'll start with the approval of our agenda. Do we have any changes to the agenda, Mr. Superintendent? Dr. >> There are no changes. Chair, >> would any of my fellow board members like to recommend changes to the agenda? >> Seeing none. All right. I would approve. I would entertain a motion. I move to approve the agenda as presented. >> Second. >> It's been moved by Director Weston and seconded by Vice Chair Irvin that we approve the consent agenda as presented. Is there any further discussion? Hearing none. All those in favor, please say I. >> I. >> All those opposed. Motion carries unanimously. Thank you. We move on now to the best part of the evening. That
002is our recognition and good news. Lisa Burton and company come on down. Okay. So, good evening chair as chair um Urban board members um Dr. Dr. Uda Seneta and students, thank you for um welcoming us here this evening. And so um I have the honor this evening um to speak about our school supply donation program. And um I could not speak about the program tonight without um thanking Thea uh Pansuishius for um all the work that she's done over the years. Uh the worked for the school district and um retired in 2019 um and managed the school supply program during the time that she worked for us. And then from the day she retired, she continued her commitment as a volunteer to manage the program. So, I just uh really thank Vita for all of
003her work um connecting with our community partners and continuing um to um to bring in donations for school supplies every year for TTSD students. Next slide, please. So, we have several um um community partners, organizations, companies that we partner with throughout the year for school supply donations. Um um this evening um that only a couple people could be here from Rise Church, but we will honor all of those groups that um we want to recognize this year. And so joining us um from Rise Church this evening is Joanne Shipley and I'm sorry, Jill Jill Hips. >> Jill Hibs, sorry, Jill Hibs. I'm gonna get to my next slide. Okay, sorry. Go back. Sorry, I was talking to myself. Sorry about that. Um, okay. So, every year we partner with Rise Church. Um, um, they have
004supported our schools um, especially locally around Rise Church, Templeton Elementary, and Quality Middle School with a lot of things, but the school supply donation program that they run every year is just outstanding. They collect backpacks and supplies um, for all grade levels, and we just appreciate their work every single year. um with their congregation and community members amongst a lot of other volunteer um events that they have throughout the year. So, we just want to thank you for your work and for all the supplies you provide to students every year. >> Yeah. Um one correction would be they support our middle and high school programs. A lot of times those are overlooked and lots of people want to bring crayons and things in for elementary, but they have been supporters of our middle school and
005high school students, >> bringing in about 250 completed backpacks every year. >> Yeah. And I remember one year they donated um a special um calculator, didn't they? Collect those. Yeah. That were, you know, fairly expensive and collected those from your congregation. Is there anything you'd like to share? I would just say thank you so much for the honor and I know there's a whole lot of people out there in the community that support the school supply pro program too and theta is an absolute wonder making this happen. If you haven't seen the mountains of supplies that she overlooks overseas, you should go and look someday because it's astounding. All right, next slide, please. Okay, so some of the other um community partners that we partner with um Golden State Food Foundation and the last few
006years they've donated a large pallet or very large pallet of supplies. Um it's always kind of fun when they come because they like to take a picture in front of our sign in front of the building and um just are extremely generous in their donation collection of supplies. Next slide please. Lisa Balms with Pilot Property Management. LC has um worked with her group to make donations um for the last couple years and so really any donations we receive are are very welcome and having the backpacks to be able to hand off to students is also really important. She operates a little different than most people because she is a business of property management. I believe what she does is sends out emails every now and then because she'll ask me, "What is it that you
007need right now?" And if I say that we need to have a certain thing of thick markers, then all of a sudden there's a call to say, "Hey, stop by the office. I've got a bunch of thick markers." So, she does work with a lot of partnerships and there will be items that will come in from Amazon because somebody just ordered something and we'll have it delivered to her office. So, she has a lot of contacts and is is very supportive within the community. That's cool. All right, next slide, please. And then um as as well the last couple years, Christy Krippen with Nvidia um they do a a big donation of um bright school kits and Vito was explaining to me that um the staff get to go in and and basically pick the
008level of kit that they want to purchase and then they get delivered um and a pallet um as others every year. That's one palette. I think that we received seven or eight palettes this year. Each one of those boxes right there has I think eight backpacks in it. It's pretty amazing. Um Saw Stop. Next slide, please. Sorry. Saw Stop um is another local business who collects supplies and you can see here um just an amazing job of collecting the things that we need. oftentimes they like VA said they'll contact us and ask what you know what they can purchase. Um we can share the supply list for some of the schools but um it's pretty amazing and awesome that they'll contact to find out exactly what our students need and it's Tracy Richards with softtop
009who organized their school supply. Next slide please. Uh Lightseed is another local vendor who or local business who supplies and like I said earlier, every little bit counts and so we just appreciate them um their employees um and their customers donating supplies um and sometimes it's just Lysol wipes and things like that that classrooms need. So Kleenex, it's really important. Next slide, please. Oh, and I'm sorry that was Heather Bisby with Lightseed Technologies. Want to recognize Did I get that right? Yes. >> Okay. Next slide. And then um last but not least, we partner with KGW every single year. Um they know have donated pallets of school supplies. You probably won't see their their collections um happening on the news and they donate to a lot of school districts across the metro area and we're
010fortunate to always receive donations from them and so we just thank them as well for their donation continued support every every single school year. Yeah, we go down and we pick up the materials. This was this year's pallet that um our warehouse was able to go down and pick up from the KGW studios. Then in addition, if you've seen any of the advertisement on TV, you'll see that you can also donate money through um the community and be able to do that. They will take the money now and they will go through and purchase supplies. And so we'll get an email come around October. So sometime between October and January, we'll receive however much money that they've been able to divide out and we usually receive another pallet or two of supplies that will be
011able to help us out. It's pretty amazing. Um and I just wanted to make sure we thanked um Spencer Winter. I don't know if you're familiar, he manages our warehouse and he works with VA all year long to bring in these deliveries. And then um of course our um staff are also assisting um with making deliveries out to schools. And so um we just appreciate all of our community partners, their support and um throughout the year. So thank you. >> Questions or comments? Well, as a a parent and a teacher and a person that loves this district, I just think this is such an incredible service um and thing that you provide because we know how important it is for kiddos to feel like they are coming through that door on the first day of
012school and they are ready to go from day one. They have what they need. it. Yeah, like there's just that whole component of feeling like, you know, especially if they are in a situation where for that year, that grade, that moment, they don't have for whatever reason, the things that they might feel like they want or need to just sort of um normalizing that everybody has the things that they need in whichever way they got it. And so, I love that we provide this. I am I don't think I knew all the you know I I knew that the backpacked school supply donation program was a thing and not really realizing how many different I knew about Rise Church and um the KGW but wasn't really certain or aware of some of the other places
013that were doing such incredible work for us. And so just that community piece of everybody's right, like I think I said this at some point last year, but like everybody's kiddos belong to all of us in a community. And so that's just another way that we show that we're all here for for each other. So I think that's a really awesome thing that you guys are doing. And thank you so much. Um just want to say I know there's a lot of uncertainty and struggle with families right now um for families um in the larger context and um with inflation and just um a lot of uncertainty in the job market and I think um there's a lot of divestment in our young people and so this is so great to see people stepping up
014and filling in those gaps as best they can. So really appreciate everything you all are doing and it means a lot to the community. Thank you. >> I want to thank you on behalf of um you know all of the students because I really think you're doing all the work that um we should all be doing right is collecting all these supplies as we need them. And so thank you so much for that. I'll echo what Vice Chair Irvin said in that it's it's so great to know that kids can just walk in and have the supplies that they they need. Um, thank you both for being here and thank you for all of your work in in organizing this. It was so amazing to see um representation of all of these community partners and
015what they what they give um and and just to know that um that kind of support is um available from the community um and from partners who just want kids to have what they need when they walk in the door. So um so thank you for that. That's that's really heartwarming. >> I have one more thing. I know the teachers, I meant to say this, really appreciate the wipes and the Kleenex and the Lysol, all of that. Like that's always the stuff that we're either asking for or we're being asked to send even a couple months in and we're getting into cold and flu season. So I while all the kids have what they need really giving because we've all been there like you're opening the drawer for the the thick marker or the Kleenex
016and there's nothing. And so I know that's like they're so grateful for all those pieces too that the teachers get. And I just want to echo the thanks of everybody and also the thank you so much. I've been watching you over the years. I mean, I think you started before I did. Um, building up this program and every year you've got more people involved, more groups involved, and but you haven't lost any of the groups that you started with, it seems like. And your ability to pull people together for this incredible effort is so impressive. And I just want to make sure that everybody understands that. Um, I love what you guys are doing and I thank you because you're the boots on the ground, right? Actually getting the supplies, but the the work that
017Thea and Spencer do to organize it all to get it to the kids is huge. So, thank you all so much for all that you do for kids. And I was really glad to see all of the art supplies in those boxes. you know, it's not just paper, pencil, it's paints and markers and all of those creative things that I know our kiddos love. So, thank you. >> I can't say it any better than our our board members have said it, but I just want to say thank you so much on behalf of our staff. Um, your service and all the work that goes into putting these theseh supplies together is huge for our community and it makes a big difference. So, thank you so much. Should we take a picture? >> Yeah, >> board
018meeting behind it. Right. >> Front and center. Front and center. Right here. >> We just Yeah, you're good. >> Thank you so much. Thank you. Thank you. >> All right. Well, that's a hard act to follow, but I'm going to turn to our student representatives now and ask them to follow that. So, um, who would like to start? Maybe Tiger Twolitan. Titleton, why don't you go on ahead, sir? >> Hi guys. Um, I hope you're having a great Monday. So, this week is actually relatively busy. Um, next week we have club fair. I know I'm talking about this week, but um, a little unorganized in the fall activities. Club fair takes place on the 17th of September. Um, the homecoming day is still being determined by ASB. September 11th and 12th, we have picture day
019all day. September 29th and 30th, we have the first win schedule. Um September 11th through 13th, we have dress to dream and suicide prevention week is observed. September 17th through 13th and the entire month of se September is suicide prevention week or month sorry. for uh sports. Varsity football this week has a game on Friday at 7 PM against South Salem. They're hosting. Uh varsity volleyball has a game tomorrow against Oregon City at Talton High School at 6:30 p.m. And another one on Thursday, uh September 11th at St. Mary's or yeah, at St. Mary's at 6:30 p.m. Varsity girls soccer has one tomorrow as well at Roosevelt at 7:00 p.m. Uh they also have another one on September 11th against uh Wells at 7 p.m. Uh Varsity Boys has one tomorrow. Everyone loves tomorrow for
020sports. uh at Roosevelt. Wait, no, sorry, against Benson at 7:00 p.m. And then they also have one September 11th at Wells at 7 p.m. Cross Country uh has a meet on Friday at the Merryweather Classic, I think is how you say that. I'm not quite sure. Uh and water polo on Wednesday is going against Sheldon, and that's going to be boys water polo. Um, for sports at Tiger, it's also a pretty busy week. We have a football game at Jesuit at 700 p.m. Varsity this Friday. And then JV plays at home against Jesuit on Thursday. And volleyball has games at home tomorrow versus St. Mary's and at Oregon City on Thursday. Boys and girls soccer both have games Tuesday and Thursday. Boys has games on Tuesday at Central and Thursday at home versus Sandy. Girls
021has games tomorrow versus McDaniel at home and at Grant on Thursday. And water polo has a tiger tournament this Friday at 4:30 p.m. for varsity. And there's also a cross country Merryweather Invitational at 4:30. Um, so for the non-sports things for clubs, we have a club president meeting tomorrow morning at 8:30. We have club rush next week on Wednesday during both lunches. And our clubs are starting to have their first meetings of the year either this week or next week. And then with 12th and high school, we're having our student roundt meeting here next week on Tuesday for the entire day. Um and then in terms of the phone policy at tired, students are taking it pretty well. However, there is some push back because they're like, "What the heck? We can't have our phones."
022Um, and last week there are only about 70 phones confiscated, which is pretty good. >> I'd like to add on to the phone policy. Uh, our school has actually taken it really nicely. They all pretty much have taken it and rolled with it. There's a uh, all the staff is really happy that there's actual connection happening at lunch. That's all they ever talk about. But we have had a pretty positive reaction to it. >> I am super glad to hear that. >> Welcome to 1980. >> How about 98? >> The 1900s. So, let's throw it all the same. >> The 1900s. >> Do we have any questions for student reps? >> I was asked about the cell phone policy, so they took care of it. Okay, then we'll move on to superintendent and board communication.
023>> Thank you. Um and thank you to our student reps for for being here and for your for your reports today. Um so last week we welcomed back uh 10,900 students. It's about 300 down from what we were a year ago based on our ADM report, but still pretty good. Um, and my staff and I did um, our best to get into as many schools as possible. I think I got into every comprehensive school. Um, kinder start today and some of our special programs start today and so I got some more visits to do, maybe some some treats to deliver. Um, but it was an amazing first week. Uh, in every school that we went into, it was always staff uh, working really hard to welcome students and assist students, whether it was um, directing
024traffic in the in the parking lot as during arrival time or helping students um, get to their classes during passing periods or during transition times, expectation rotations in all the schools that I was at or at least in the um, elementary and middle schools. And so, a lot of really good routines being set and I think we're off to a really positive note in schools. Um, I mentioned this in my weekly um note to the board, but there's still some some kinks to iron out. Uh, some of the things that we're paying close attention to is buses, and I I think we're doing better than we did last year, but we still have some buses that were running late. And um we don't ever want a kid to be waiting a long time at a
025bus stop. So, that's something that we're really mindful of. Um, we don't want kids to miss out on instruction. We don't want that to slow down the operations of schools. So, it's something that we're um again taking really seriously and working with our transportation providers to make sure that we can iron out those kinks and and Director Gomez is is on top of it. Um we're also closely monitoring class sizes. Um even though our enrollment's down, remember we don't have quite as many staff either. So, there's a couple of spots no matter how well we plan. maybe some extra kids move into a neighborhood. Um or uh maybe there's a shift in a certain class here and there and we're waiting till the 10day drop to make any further adjustments to our our staffing allocations
026to mitigate the impacts of some high class sizes and we have a couple of spots that we're looking at. So just wanted to make sure that you all were aware of that. Um and uh something interesting art rock in which was right around that 120 number in enrollment last year uh is about 380 now. So that's a very um significant shift. Uh and it's taken some getting used to as well. You know, you get used to a school being a certain size, but that um staff at Ruckin is doing a great job there. And Principal King and team are doing a good job of making that transition and making every kid feel welcome. So want to give a shout out to them as well. Um at our middle schools, our enrollment is up at um
027our two smaller middle schools, right? Smaller being 800. So Hazelbrook and Fowler are now over 800. And again, we're closely monitoring our class sizes there as well. Um especially if there's any areas that are high and we get to that 10day drop and we know need attention. Um and then Tality is just under a thousand. So kind of a larger bubble pushing through our middle schools right now. um transitioning. And so Dr. McCall is going to tell you a little bit more about the first week of school. So I don't want to steal all of her thunder, but um she's going to bring you some of the the the really positive stuff happening in schools from the first week as well. I want to talk about the bond just for a moment. So our bond
028leadership team is actively working weekly um planning uh making sure that we're all lined out for some big bond projects. Uh working again on assembling the the bond oversight committee. So we have about 10 applications out for it right now. Um and our application window runs through um October. So if we have people who are interested in serving on that, go on our website, you can find where to apply. Um a couple of notes on the bond planning is we meet weekly. We get to see all the decisions that go into to um making sure these projects one come in on time, but also that we get it right and on budget. And there's a lot of decisions to be made. So, I want to say kudos to our um bond leadership team because everything
029from uh trying to decide the best location for the the restrooms that are being put in at the the stadiums to making sure that we come in at industry standard for uh our um our playgrounds. There's just so many decisions to be made um like how many stalls do we have? Do we have five stalls or four stalls? Is it east facing? Is it west facing? So all those decisions are really going to prime us for when we have the larger projects that we take on and making sure that we have a system. And again, we'll we'll bring reporting to you monthly on that, but just want to let you know that we're making good progress and really learning a lot even as we're early into the bond process. Um I would did want to
030um take a moment to send some well wishes to someone from the Tiger Walton family and the Tiger High School family. So on Friday night, head coach Todd Christ had a scary moment. Um had a a medical concern happen on the field and was um taken to the hospital for evaluation where he was released and it was really scary, but we we know that he is well and recovering. And coach, we're just hoping for a speedy recovery and that you're taking care of yourself and that you're back um on the sidelines in no time. So we're just thinking about you and wanted to mention that in the boardroom. And then finally, just to end on a positive note, Thor, can you throw up that picture? So, we we mix things up a little bit in
031our district. Rahrrah, welcome back. And um but what better way than for someone like me to step back and let the real Energizer Bunnies get up there and be MC's. So, um Principal Matt Coleman from Byum and uh Principal Dr. uh Mills uh Jordan Mills from uh Bridgeport really did an outstanding job of keeping the energy high and the whole team that was involved in planning that. Lisa Burton did so much work on making sure that all the details are ironed out. the Hibber team. Um, uh, Reggie did an outstanding job, uh, with Stegmire did an outstanding job with his keynote speech and then, um, Templeton found another way to win the relay, which I think you got about 17 schools that are really bitter about it. But overall, it was a really good event
032and we had some fun. But also something that was important is we we acknowledge that last year was a hard year. We're also focusing on healing and being present in the schools and and being together. So overall, it was just a really great way to start off the year and um we hope uh the fun that we had there is a sign of things to come. So shout out to to to Dr. Mills and uh Mr. Coleman for kicking things off. And that is it for my uh report. There was some discussion I heard about whether uh HR had done some uh stacking of the deck at uh at Templeton to make it so that they had ringers on the field. >> Conspiracy theory, >> but I don't think that happened. >> Thank you very
033much. Any my fellow board members wish to go first? Weston, >> thank you for all those updates so far. Um, I just want to um express appreciation for the first week of school um and Labor Day and acknowledge all the hard work everyone's doing across our systems um both educators and all of our staff. Um and also thank you um to our leadership spoting and adjusting things and um making sure everything's running as smoothly as it can be. Um and I also wanted to point out um a a point of celebration. We have um a robust group of freshmen coming in to um to grow our orchestra programs and this is the the crop of kids that came back after COVID um and are just now entering the high school and sending reinforcements um to
034what's sometimes a single um you know viola player for example. They're just now getting a crop of freshmen to to bring those programs back up. I just think it's a a beautiful thing and also a reminder that um any investment that we make takes time, right? And I know other people have made this point, but I just felt like it was such a um such a good demonstration of that point is that um when we make it an investment, it does take a long time to work through the system. So, it's just a nice thing to see. Um and we have other things that are coming back over time as we invest in them. And happy start to the school year. Director Miles, >> I was out of the country last week, so I didn't
035get to go to any of the celebrations, but I've heard wonderful things. It was really great to see pictures all over social media of first days of school. And I just want to say, um, thank you to all the staff, to all the teachers. Um, I know there's always such positive energy and such um such love for um welcoming students and welcoming fellow staff um back and the camaraderie that goes into um to putting together a first school day and a first school week and um and I really appreciate that um in this district. I mean, I know that that happens everywhere as well. And um and students um having their first day at school alto together and having their first day at school for the last year that they're going to be there and
036everything in between. And so um thank everybody here and all of the staff that puts together such a a great start to the year. >> Vice Chair, >> let's see. um to the back to school event. It would like those two sort of mcing it were like the per the perfect amount of unhinged to make it like really delightful and wonderful and funny and um get everybody in the spirit. It was really wonderful and I know that it was a little outside of their comfort zone to do that although you wouldn't know that um from watching them up there but they both Jordan and Matt did an awesome job. So that was really great and I heard a lot of really good feedback from that back to school event from teachers and staff. um my
037straw poll from middle school and some friends I know there um kind of tagging a little bit onto the cell phone conversation that some of our high school blurs said it's really going well and most kids are kind of like you sort of like they talked about it so you kind of realized it was different and they sort of missed it but really it's I think there was a really good runway in terms of some of our PTSD policies that sort of limited use so now when there's not any like it's not huge difference for them. And so what I've heard from my kiddo and friends is that it's been really smooth um from what they've seen. And so that's been really great. Um then the only other thing is director highness and I will
038be going to the OSBA board board meeting this weekend. So, probably in the next board meeting, we'll have things to report kind of related to legislative work, some work that OSBA will be doing um for students and schoolboard members. I think that's all I have. >> That that's what I was going to say. So, there we go. Um and then also, um the heartbreak loss to for you know, Tiger, they lost, you know, it was it was bad, but did get a new hat there. So if that makes anybody happy. >> Okay. Well, I believe Twolitin won. So, you know, on balance, it was a good week. Um, I had the best time last week. I went to the first day of school. I went to Bridgeport and welcomed kiddos in there. Um, the energy
039as those kiddos were coming into the building was just off the charts. And then I went to TWston High School that was um bringing in the ninth graders for the first day and it was absolutely touching to see these kiddos kind of looking around. One kid said to me, "This is a really big building. I'm not sure where I'm supposed to go." But the thing I loved was that he saw that I had a badge on and he knew I was a trusted adult and he came to me and asked for directions. Where's my first period class? And it was it's it's that un the students have the understanding that if you're wearing a badge in the building, you're a trusted adult and kid who doesn't know me from a hole in the wall knew
040to walk up and and ask for help. And the fact that our kids are that willing to do that really warmed my heart. Second day of school, I went uh to Byum and then to Hazelbrook Middle School. um at Hazelbrook. Uh I had the delightful experience of watching a young man come off the bus with his phone in his hand and then he stopped and he unzipped his backpack and he put it in the pocket of his backpack and he zipped it back up and he proceeded into the building and I caught him and I like way to go. That's exactly what I wanted to see today. So our kiddos are doing the right things. They know what the rules are. We've been really clear from day one and they're doing them. And I think
041that's it's a great testament to us as a board getting the rules in place before the start of school. Administration working so hard to make sure that all of the mechanisms for getting those rules put into place in the buildings and then all of our administrators and teachers doing the work of reinforcing meant that our kids know what to do on the first day of school. And it was really a an incredibly smooth first week of school. And then as if that weren't enough good fun for me, this morning I got to do first day of kindergarten at Bridgeport. And um and it was a fabulous day and I helped kids with their lunch. And these are the kids who were born during COVID who we all thought maybe had maybe you know more social
042problems than previous uh classes of kids might have. I didn't see any sign of that in the lunchroom today. The kids were talking with each other, having a good time. Even when, you know, they were kindergarteners and they didn't know what getting the lunch tray meant and where do you go next and where do I sit, they all knew they had friends at that table and were raring to go from from the first minute. So, it's it was a great first week of school and I'm really excited to see what the rest of the year looks like. >> Okay. Anything else from anybody? Yes, Sarah. I agree. The phone thing has been going really well. On my first day of school, um because I'm in a class of seniors for my IV history, there was
043so many people going through the most crazy and humorous scenarios. There was this girl talking about what if the building burns down and I'm like stuck in the stall bathroom and I can't call my mom so she can't tell the firefighters to come get me and I can't say goodbye to my mom and tell her that I love her one. But overall the phone policy has been going well. I just thought I'd add that in there for some comedic effect. Fortunately, we have fire alarms in all of our schools and people who know how to pull them, but not the students hopefully um except in emergencies. Thank you. Okay, that's it for our superintendent board communication for public comment. Just double checking we have nobody signed up for public comment. Okay, so we'll move straight
044into our reports and discussion. And our first item is in fact our report summary of the first week of school with assistant superintendent Dr. Lisa McCall. Welcome back to the Das podium. Das. Okay. Good evening board director, student reps, superintendent. Uh this is a kind of an annual thing that we've been doing in TTSD for the last four years is giving you all a glimpse of the first few uh days of school. As you know, school started last week and Dr. Udo has shared with you all that we had our district office leaders out in school starting right away at arrival and also ending the day during dismissal. Uh this was a time that uh just highlights just a glimpse of all of the hard work that all of our staff has put into making
045sure that we open our doors ready for students. I want to just also uh call out that our custodians have done a amazing job of getting our buildings ready. It did not go unnoticed that when you're walking in the first day of schools that the floors, everything is in place. But, uh, that has been some of the work of all of our custodians over the summer. So, I wanted to call that out. Uh, next slide. And so, uh, as we were in schools, we noticed, uh, relationships, uh, belonging, and it was important that students feel like the schools were a place where they belong and lots of inclusive welcomings happen at the beginning of the day, morning meetings, uh, frequent check-ins with students. Uh we noticed that uh particularly for our sixth graders and our
046ninth graders, there were not only um staff that were helping, we had student leaders like the link crew uh welcoming students, assisting them as they transition uh their first day back. And uh if you went to any of our elementary schools, you would notice that um students were uh rotation stations, learning the expectations, packs routines. Uh as some of you already noted that um our new uh personal um device policy, students were being respectful. I had an opportunity to ask students, how did it feel not having your cell phone during the day? and uh a lot were on us that you know it wasn't so bad. Uh additionally what we noticed in our visits is that our educators who have been preparing um to engage students in learning uh we again have our ready math
047that you can see teachers already teaching that. Another highlight was uh last week is that our kindergarten teachers were hosting kindergarten connections and that was welcoming our kindergarten families in having an opportunity for kindergarteners to meet their teacher, visit the classroom. Uh there are learning targets posted. It was just really nice to see again glimpse of all of the hard work that our um educators have been doing ready for the first week of school. Next slide. So one of my favorite quotes is Nelson Mandela. He's like education is the most powerful weapon which you can use to change the world. And that is in my opinion always have been true. And so um in addition to we wanted to hear from our voices of some of our leaders and parents and staff and so you'll
048get a glimpse of in our next slide of what they shared about their first week. >> Uh hi my name is Cameron Powers and my highlight of the first week of Colton High School is meeting new teachers. I'm Kylie and my highlight of TWton High School was meeting new upper classmen and meeting new people to become friends. >> Now, >> hi, this is Miss Stewart at Deer Creek Elementary having a kinder connect meeting with Annayia and her family. Are you ready for kindergarten, Annayia? >> Go. >> Hi, my name is Emily Anderson. I'm a first year principal at Hazelbrook Middle School. We've had a really fun week so far. We've been working on school expectations. We've been handing out a lot of Hawkey High fives, recognizing students for making good choices. I'm just super excited
049for the year. Bringing the kids are bringing amazing energy. Our staff has been incredible and just looking forward to the work ahead. >> Go. >> Hi, I'm Emily Godwin, literacy specialist at Mary Woodward. I'm Melanie Bailey, literacy specialist at Deer Creek Greek Elementary. and I'm Lisa Murphy, the literacy specialist at Durham. >> Uh we're here today just collaborating around our MClass assessment roll out and getting ready to um screen uh all of our students K through five for literacy next week. >> And our next slide is just a highlight of some of our visits uh last week. [Music] Heat. Heat. [Music] All right. So, that concludes that presentation and we're off to a great start. >> Thank you so much. Any questions, comments from board members? I think we've all said great start to the
050school year this year. I'm really excited for where we're heading. >> Thank you very much. >> Thank you. >> Our second report and discussion item is the first reading of our superintendent evaluation. Dr. Udo, take it away. >> Thank you very much. So, every year, um, one, uh, thing that I get to do is make some goals, which is a really good way to anchor our area of focus for the school year. And, um, actually, it's really nice in the way that we, uh, worked out my goals since I've been here. and that it's something that we generally set at the um at the board retreat and then we kind of mold it and then bring it to um the board and public for presentation in September after we get things kicked off. When I
051first started back in um 2425 school year, the board was really clear with me and I appreciate the clarity on two areas of focus. one was relationships and one was um find finding a north star for an area that we can leverage um improvement in our district whatever that may be. Um when we ended the school year um I was able to demonstrate uh areas where we did establish those connection points and building relationships with our greater community um our greater school community and inside of our uh school community. But one area that we really landed on too is um supporting our multilingual learners of English as a key focus area. So that will be built into my goals uh today. So if we can go to the next slide, I want to show the
052three areas um that I like to focus on this year for my superintendent goals. So you'll see the first is again targeted academic supports for our multilingual uh learners of English. And importantly, what I want to do is make sure that we have as many inputs and factors um that are systemat uh systematically implemented so that we start seeing strong outcomes for our MLES in our district um K12, right? So whether that's a literacy component and um early uh early uh education or it's a graduation and completion component towards the end of a student's experience here. We really want to make sure that we're being targeted and um developing a plan and implementing it so that we can have outcomes. And I'll get into more of that later. Um financial stability and stewardship is something
053that's incredibly important for us as well. Um we know that uh if we're good financial stewards, we can provide both quality programming for our students and making sure that we um are avoiding uh any kind of fiscal crisis to the best of our ability. And then the third goal is kind of just an extension and continuation of last year's goals. So, um, interesting on this is that we're scaffolding this in a way that there's potential for the board in the board's work to have some shared components of board goals, which we'll talk about in the next segment of this board meeting. Next slide, please. So, I just want to talk a little bit about goal one, which is supporting our um the academic improvement of our students um uh that are designated as multilingual learners
054of English. Uh, next slide. Here's the a the action items and I I try to be really succinct but I have about five of them and these are the ways that we're trying to harness this is um from a district leadership team that trickles into the um the way that we are establishing our um our mapping and planning with our school leaders and then hopefully this plan is then working in partnership with the work that's happening in classrooms and ultimately getting down to students. So um some of those is creating really clear uh systemwide MLE goals and strategies and we're focusing on accountability and monitoring. So um do we have data systems in place uh that helps us monitor and is that data system one informing us of our progress but also helping us understand
055what areas what we need to adjust and areas that we need to focus on. um being really clear with our leadership around uh this being an an important priority and area of focus and I think we've done that and established that with our um building leaders uh during our summer retreat providing relevant and again during the data relevant and actionable um uh data and um regular updates to the board I think is important and uh that's something that that we um I think did a decent job on last year, but we want to be more explicit in terms of what actual actions are we taking and then what uh outcomes are we getting and what what kind of adjustment are we going to adjustments are we going to make and then importantly if we're going
056to um set high expectations for our staff or any kind of expect expectations for our staff making sure that they have the professional development that they need opportunities for training and the resources they need to support our students. And um one thing that I can't stress enough is we really want to get out into the community and we know that if we can build community, that's just another input and another opportunity for us to to collectively grow and support students as well. So that's those are some high some targeted um action items that we're going to take to to achieve this goal. Next slide, please. So I want talk about financial stewardship here. So um this one I always uh comment that it seems less exciting than than instruction and curriculum but it's uh it's
057every um is very is very important um because we need to have sound financial systems so that we can again provide the best quality programming for our students and mitigate any risks or threat of risk to our district financially. So, um, the way that we're doing that, and I I got to give credit to Director C and and, um, and her leadership, but is by developing, um, a multi-year plan, um, where we are really able to assess, um, our budget assumptions and any potential risks so that we're getting ahead of it and and, um, and avoiding any surprises that we might have from a budgetary standpoint, but also so that we're um, can be nimble if there's any surprises from the state or or our federal government when it comes to funding as well. Um
058we're really trying to develop a culture of fiscal responsibility in our district and and one thing that um our uh director has really worked on is uh developing the the four operational areas of focus. And this is when we get really um tight on ways that we're going to adjust uh how we manage our funding internally. So uh and then something that everyone in this room is familiar with is our academic return on investment process. So continuing to to utilize that process where we um are involving our board and involving our um uh building leaders in making sound decisions based on um a process that assesses the um return on investment that we're getting and how much we're spending on programming and initiative. So all those things together and and creating tighter systems will help
059reduce everything from variance um any hiccups in the system because we have tighter processes that are in place and ultimately help us understand the effectiveness of how we're using our funding. So those are are ways that will accomplish this um this this goal of being financially stable. And then the last slide or um well here's some more um action items that I kind of just described but uh let's go to the next slide. So the last goal is um related to the 2425 school year goals and that's just building relationships in the community. Um everything from making sure I'm having quarterly meetings with uh or or annual meetings with our our local leaders, everything from our police chiefs to our uh mayors to um our city managers, but also getting out there and having creating
060opportunities for the community to come in and feel welcome and give input and us to share out what some big initiatives are in the school district. And so those are things that we're mapping out right now. I know that our bond oversight committees and and um is an access point for that as well. And then getting into schools as much as possible and just listening to staff and and being a resource to staff and and then at the state level being an advocate for our public schools. One thing that we've talked about a lot this year is telling our own story. um and uh that requires us being really intentional with the way that we are um that we're building relationships within the community. So, um those are just examples of how we are um
061of how we're continuing to try to build bridges bridges in the community and then of course uh having potentially a shared uh superintendent and board goal is a way to a way to achieve that as well too. So, okay, next slide. I just want to show a little bit of the work that we've already been doing towards um the first two goals. One, developing a 10-year MLE plan. Um I want to give kudos to director UN or Dr. Un who took the initiative on really developing this um last year. She's really passionate about this work and um and has a great vision for how we can elevate um the outcomes of our MLAs by putting systems into place with tracking process. So, um, part of that too is updating a continuum of services. And so,
062we have to, uh, make sure that we're understanding what our students needs are and how to attend to their needs. And so, some might be newcomers and they're going to have different needs as a student who's uh, getting ready to exit MLE services or EL services, but still need some sort of supports, right? So making sure that we have differentiation for the different needs of our students um and where they are in their journey but also where they are uh um age- wise as well whether in elementary, middle or high. Uh again reshaping the narrative of our school district and sharing the stories of our students and I think um uh we had that beautiful video earlier this year and we're going to find more ways to make sure that students voices are elevated and
063heard in the district. Then from the fiscal stewardship uh I mentioned earlier about developing our four operational areas of focus uh a our AROI timeline was updated and we're getting ready to jump right back into that work as well. And then um just an elevated sense of precision on the way that we're monitoring and tracking our budget. That's all those are all things that we've already started doing. So and then the final slide is just an example of the type of buyin that we have at the district level. Um we had a retreat in August and part of our component was uh or part of our retreat there's a component on teacher clarity and with teacher clarity we also talked about how do we do everything in our capacity to support our MLES and in
064the bulleted sections of this of these slides um you'll just see the commitment of how staff are going to leverage their positionality to support our goal to support our MLES. So whether it's leveraging our um TSI and CSI funds uh so that we can provide extra staffing and and targeted staffing support so that kids can get uh high dosage tutoring. Um that's one example of how we may do that or working um working to map out our SIP plans so that there's very clear strategies for how we're going to support our MLAs. Those are all things that our building leaders are committed to and that um our uh district leadership team and the instructional side of the house are also working closely with our leaders on as well. So um it's September but we're already
065we're already moving on our goals because you know this the school year is 12 months long and it got started in July. So we're ready to go. Any questions? All right. All right. Well, thank you very much and there'll be more more updates on my goals in a couple of months here. >> We would expect nothing less. Okay. We'll move on then to next the first reading of the board goals. Um this is on uh page 20 of our board packet. Um the uh I apologize the cover sheet uh indicates that earlier this evening we met in the work session. I got the wrong document there and I apologize because we had I first drafted this two weeks ago when we did have the work session. Obviously, we didn't have the work session for this
066earlier. So, if the public is wondering why we didn't have this work session, that's why. Um, anyway, the goals, however, are what we worked out at that work session two weeks ago. Um, and so I took all of the input I heard discussed at that meeting and I incorporated it in. A couple of the things that we had talked about were making it so that we had fewer goals that were a little more targeted and also that they tied in with our superintendent goals. So for example, our uh new board goal 2B to support strategies that address learning styles and learning gaps for our ML students that is um directly tied to our superintendent goal. So we have that as a shared goal. Um similarly, our um our uh goal number four, support strong relationships,
067maintaining a positive relationship with community and district staff. That ties in with our superintendent's goal to do similar. Um and then our particular piece of that financial oversight is specific to the due diligence and maintaining transparency as we work through bond projects and spend bond dollars. So again, our our financial uh oversight of that is one of our major goals this year. I'm hoping that I was able to capture what was said in our work session. Are there any changes, additions, subtractions that my fellow board members would make edits to my draft? It's not a change. I but what I was going to say was I think this is a great way to pair down what we had um and make it manageable and things that we can really work on and I really do
068like how we are tying our board goals with the superintendent goals this year. Um, I think that just creates a much more robust relationship and opportunity to ensure that goals whoever is kind of in charge of of making that goal will they'll be done, right? So, there's more accountability, there's more partnership, there's more collaboration. Um, and still these goals allow us to kind of stay in our lane as board and not get in the weeds, not get in the process, not get in the details. Um, but still feel like we have that partnership piece. Oh, the only thing I might It's bitty is just do MLE instead of MLL so that it stays consistent with Thank you. That's sticky tacky. Sorry. >> No, it's good. And I would, we may have talked about this maybe
069in our retreat. I would love to see us maybe have a mid-year review of our goals and just do a progress checkin um with um some sort of rubric for you know we've got our mechanism for success. So where are we in our progress on some of these things? So we can either course correct or celebrate success or um so that when we look at them at the end of the year um we're not it's not too late or um so anyway that's I would love to see us do that. Yeah, and that's part of our learn together as a board. Whereas last year we had goals that were around attendance at OSBA events, this time it's more around doing a board self-evaluation and using the midyear retreat to evaluate our progress on our goals,
070which I think is crucial. Anybody else? Okay, I'll make those uh minor changes and you'll see this um come up for a second read probably in our consent agenda in two weeks. Thank you all. Okay, we'll now move into our action items and we begin with our OSBA board of directors nominations. So, the Oregon School Board Association Board of Directors um is looking for uh volunteers from school boards across Washington County for Washington County region and our own Tristan Irvin has expressed an interest in being nominated again for position 16. Um she's done some amazing work in that position and I'm delighted that she's interested in doing it some more. So, we have here um we as a board need to nominate her officially so that she can then be on OSBA's ballot um which
071all of the school board members in the state will vote on in November. So, if there are no questions or comments or concerns, I would entertain a motion. It's on page 23. >> I move that the tire school board of directors uh recommend the nomination of director or vice chair Tristan Irvin for position 16 on the school board association board of directors as presented. I'll second. It's been moved by Director Heman, seconded by Director Weston, that we recommend the nomination of Tristan Urban for position 16 on the Oregon School Board Association Board of Directors as presented. Is there any further discussion? >> I would like to say that I apologize for not being ready for the nomination. It's no bearing on whether I didn't want you to do it or not. >> Thank you, director.
072>> All right. If there's no further discussion or apologies, um, all those in favor, please say I. >> I. I. >> All those opposed, please say nay. >> All those who abstain. >> I work for the organization, so I need to abstain. >> Thank you very much. Okay, I count four yeses and one abstension. So, the motion carries. We then move to page 26. Um, we have the Oregon School Board Association Legislative Policy Committee nomination. Um, I have been on the LPC this last uh year and enjoyed it very much. However, um our very own director Weston expressed an interest in stepping forward onto that position and I think it would be a terrific thing for her to do. She's expressed so many times her interest in getting more involved in legislative policy issues. So,
073she has um expressed interest and filled out the paperwork. So, we have um before you the similar form to nominate her for position 20 on the OSBA legislative policy committee. >> And this time I'm ready. So, I move that the Tigers Walton School Board nominee Crystal Won for the OSBA Legislative Policy Committee position number 20 as presented. >> Second. It's been moved by Director Hime, seconded by Vice Chair Irvin that we um recommend the nomination of director Crystal Weston for the OSBA legislative policy committee position number 20. Is there any discussion? I just want to say um I think there's a growing awareness in Oregon about the importance of education and I am a strong believer in doing what you can in the role you're in, but a lot of the work is happening at
074the state level and I'd be honored to contribute in a small way >> and I think you'd be dynamite. All right, if there's no other Nope, he's not grabbing his mic for that. Okay. Um all those in favor, please say I. >> I. All those opposed. All those who abstain. >> I abstain. >> All right. Motion carries with four votes and one abstension. We move now to our action item C, which is our quality middle school field lighting contract project approval. Director Kevin Montag. See, this time I know what his title is. and welcome and director C. >> Good evening. Um, so we're bringing tonight contract for Quality Middle School Field Lighting. A little bit of history on this project. In the 2016 bond, when we uh built Quality Middle School and we put in
075the new turf field, we chose at that time to put in the infrastructure for the lighting pools just in case we could get that uh through land use at the city of Tiger. So, um happy to announce that we finally did get that with our 2025 bond. We did get that land use approval from the city of Tiger just recently. Um so we have we went ahead and uh we already had it but we were waiting for landage approval but we had reached out to Musco lighting they're the vendor that provided the lights at 12ton high and tiger high uh so to be consistent across the district the lighting systems systems and controls we went to Musco and under a cooperative uh KCDA uh purchasing agreement uh their proposal that they provided us with under
076that cooperative agreement is 345,44 40. You can see it represents we do get a credit from that for having installed the bases and um on the previous during the previous bond. So all the electrical is there um and everything's ready to go with with their lights. So we're requesting approval to move forward with that and get approval on that contract. >> Are there any questions? Director Weston, >> I just want to make a comment. Um, I know people that coach and I know how much time they spend looking for available fields. And so, um, I view the addition of lighting almost like adding part of a field because it increases the amount of time the field can be used and that matters a lot. and we have a very active community which is great and
077I really think um that's where people should be outside um interacting with each other um working with teams and so it's a really beautiful thing and we do have a shortage of space we we're always completely booked um if you go out to Cook Park on any given weekend um all day into the evening all of our fields are being used so I um I appreciate this project I also I just want to clarify the lights um are the type that are very directed and focused. So they will not spill dazzling bright light into the backyards of our neighbors houses in that area. Correct. >> Correct. So the um the requirement from the city code is that uh you have to have one foot candle or less at the property line. These these lighting LED
078lighting systems are directional in the in the way that they can do that. Um I had the opportunity to visit a school up in Washington a few years back with director Bernard uh looking at these systems compared to some of the others. A campus up there had the this system and another system on it. Uh we were standing at the property line which was probably 10 feet away from the field and we had to use the flashlights on our phone. Um it was it was really impressive. The other lighting system that was on that um the other field that they had at that campus spilled over. Um so that these lights uh they do have a diagram that we verified that they they will have no more than one foot candle at the property line.
079Um, I do want to mention that according to our land use approval from the city of Tigard, uh, we were not required to do a neighborhood meeting, uh, which kind of surprised us a little bit. We're going to go ahead and do that anyway just to be good neighbors and let folks know and have opportunity to comment, uh, before those lights go up so that they're not surprised when the lights go up. Um, and we'll be we're working on putting that together now. Thank you. I'm really glad to hear that because yes, we desperately need the field space and being able to extend the amount of time that the fields are usable is huge, but we also need to be good neighbors. So, I I love the way we've been able to do both of
080those things with this project. >> Is this where I get to say let there be light? >> No. Okay. I move to award Musco Field Lighting Inc. through KCDA cooperative the quality field light project for an amount not to exceed 345,440. >> Second. >> All right. Was moved by Director Hime, seconded by Director Weston in a very tight race that we uh award Musco Field Lighting Inc. through KCDA cooperative the quality field lighting project for an amount not to exceed $345,440. Is there any further discussion? Hearing none. All those in favor, please say I. >> I. >> All those opposed, please say nay. All those abstaining. All right. Uh we pass by unanimous vote. Thank you so very much. Our next item is our bond land use contract approval. >> So this is for land
081use for the um the 2025 bond that we need to do. Uh we reached out to three land use consultants. Um and the proposals we received back the lowest of that of those three was Stantech. Uh Stantech has done extensive work through the 2020 2016 bond on our projects. So they have a history of of land use and they have a lot of that stuff which I think may have contributed to how they were a little bit lower on their pricing. Um and so you can see the breakdown at the uh I think it's on page 60 um where Fowler and Twolitan High where they've done extensive work uh in the 2016 bond their pricing was was significantly lower than than one one other vendor and um well both the other ones uh Fowler specifically
082is is a big one that they're going to they're going to bring that experience to as we get moving forward with the design of that school. So, we're coming um asking for approval to award the contract to Stantech for Lu Services in the amount not to exceed $167,267. >> There any questions? >> I'm always glad to see when the low bid is somebody with experience with us, it's gives you all the right warm fuzzy feelings that this is the right person to pick. >> Agreed. I move to award Stantech a contract for an amount not to exceed $167,267. >> Second. >> It's been moved by Vice Chair Urban, seconded by Director Heimus that we award Stanton a contract for an amount not to exceed $167,267. Is there any further discussion? Hearing none. All those in
083favor, please say I. >> I. >> All those opposed, please say nay. Motion carries unanimously. Thank you so much. >> Thank you. >> Our final action item of the evening, come and talk a little slow to give him time to get to the I guess is our nutrition services pizza contract. Jarvis Gomez is our presenter. >> Good evening. You save the best for last, right? >> Absolutely. >> Pizza for last. How can it go wrong? >> Yeah. Um so in the past nutrition services has um purchased pizza through um another vendor most like a lot of other school districts. It's generally frozen labor intensive to cook and prepare. Um this is an opportunity to contract with Pizza Hut. We have other districts around that have used Pizza Hut along with um actually Domino's like Sherwood
084uses Domino's for example. The reason to go this route is it's not frozen. It's delivered fresh. Um, it still meets USDA requirements, meaning it's not the same pizza crust that you would go to when you go to Pizza Hut. It's different. It's it meets It's more of a healthy um, and we'll say a wheat type of crust rather than what you would buy at the um, at the restaurant. So, it does meet the USDA requirements. Another reason that this um is helpful is because it's so labor intensive, the um kitchen staff can then use the labor hours to prepare more fresh food at the same time. So it's not uh so the trade-off is good. Uh the cost is very similar. It's, you know, sound it's about seven cents more expensive to go through Pizza
085Hut um than what we buy from the other vendor, the frozen pizza. But you're saving >> not overall. Sorry to interrupt. Not 70 cents total. So >> not total slice per slice. Yes. >> Um but what that does is we save on the labor cost. And so that's where this the savings is. And so um I didn't put the total on the explanation, but the total is about $228,000 total for the year that um we would be uh contracting through. We're starting with middle and high school first. um introducing it, make sure that it will style and is a good product before we move it into elementary. >> And just to add, part of it is we're we're also hoping that with the fresh pizzas delivered from the service as opposed to frozen that it
086might improve participation as well. Correct. >> Yes. >> Which will be better for um the cost margins. >> Yeah. >> And currently it's one option. At our uh secondary schools, we have multiple options for an entree. So, it's not the only option. >> Yeah. Director West. >> So, I must say that I'm skeptical of the nutritional excellence of pizza, but you've also made a good case for the tradeoffs with the additional fresh produce. And back in the 90s, we had pizza where I went to school, and we did just vote to make it really um so you can't use your cell phone at school. So feel like altogether maybe we should support this. >> So yes, I agree. I don't normally think of pizza as nutritious. However, it does meet the federal guidelines um with
087the whole wheat crust in particular and I suspect it will be more popular. Um and we do want kids to have full bellies. However, we have four students sitting over there and I would like to just do a quick poll. Who would rather have frozen pizza and who would rather have delivered pizza from Pizza Hut? not with a with a 51% whole week. >> I would vote the nonfrozen pizza personally. Um, also when would it roll out in the secondary schools as well? >> Sorry. >> When would it like if >> it's already rolled out? >> Okay, cool. >> Correct, Jarvis. They're already they're already getting >> Yeah, I agree. They delivered would be my choice. >> I'm waiting for someone to say DeJouro. Assuming this replaces the pizza I've known for so long. I
088am 100% on board with this. >> I don't like pizza, but I would rather eat fresh pizza. >> Thank you for speaking truth to power. >> All right. Um, so do we need this uh recommendation to have a dollar amount or is it finances just the contract? Um, so it it needs a dollar amount. So 250. >> So if we can amend that uh proposed motion then to include up to $228,000. Is that the correct? >> Yeah, it was $228,000. >> Thank you. >> I move to award Pizza Hut as the district's contracted pizza vendor for the 2526 school year and an amount not to exceed $220,000. >> 200 what? >> 28. >> 228. Oh, $228,000. >> Second. >> It's been moved by Vice Chair Irvin, seconded by Director Heimer, that we approve Pizza Hut
089as the direct district's contracted pizza vendor for the 2526 school year for an amount up to $228,000. Is there any further discussion? Hearing none. All those in favor, please say I. >> I. >> All those opposed, please say nay. Motion carries unanimously. Thank you so very much.