001Good evening everybody. I call to order this regular meeting of the Tiger Talton School District Board of Directors. Um, starting with our agenda, Mr. Superintendent, do we have any changes to the agenda tonight? >> We have no changes to the agenda. >> Would any of my fellow board members suggest a change to the agenda? >> Hearing none, I would entertain a motion. I move to approve the agenda as presented. >> Second. She reach out. Moved by Vice Chair Irvin, seconded by Director Miles. We approve the agenda as presented. Any discussion? Hearing none. All those in favor, >> please say I. >> I. I. >> All those opposed. Motion carries unanimously. We move on to the best part of the day, the recognition and good news. And that is HR director Len Reed. Welcome to the
002DAS or podium or no d. All right. Well, good evening everyone. I have the wonderful opportunity to welcome and congratulate um some new faces uh to roles here in TTSD. And the first one that I'm going to start off with is Daisy Leon who is who is our talent anqu acquisition and retention manager. So this is Daisy here on my right. Daisy, you can just wave. All right. Uh so Daisy started with us in HR. So she's part of the HR team on August 11th. Uh we ended up taking her away from Trimet where she was a talent acquisition specialist. She has about eight years in experience in terms of talent acquisition. And so we're excited for the skills and the knowledge that she's going to bring to her role in TTSD. Daisy says that
003one of the things that attracted her to this role is that she has always worked with early career students even in her role in trimeat so offering mentorship and support which she's able to continue and do through our diverse educator pathway program. So this was something that really um you know resonated with her in terms of the work that she has been doing. In addition, she will lead our recruitment and retention efforts um as a district, promoting our brand and facilitating supports um that we have across the district such as colleagues of color and our new educator mentor program. And a fun fact about Daisy is if she wasn't in HR, she would be a professional athlete and would play soccer. Both her and her husband currently play uh recreational soccer and she considers herself
004a pretty competitive person. So well help us welcome uh Daisy Leon to TTSD. All right. And to the right of Daisy, we are congratulating Emily Anderson as the new principal at Hazelbrook Middle School. So Emily joined TTSD last year as the AP at Hazelbrook U middle school. Um, in which her former principal Harvey Folks and AP Jeff Grisby were an entirely new team who made a tremendous impact in the climate and culture of the school. Emily came from Sherwood where she served as an assoc associate principal for many years. Um, one of the things that really came through for her in the interview process was her passion for the Hazelberg community and the desire to continue the amazing work that they are doing. That really shown through and even her love for middle level learners
005was evident. As you know, oftentime people when you tell them, hey, you're a middle, you're a middle school teacher or you work with middle level students, that gives you the ah I just love that she grew to love middle learners and um it's now her jam. So, she's now my people because as you know, middle school is my jam. So, love that she grew to love middle school uh learners. And so, fun fact, we got a competitive group here. she played basketball um in college and so um overall we look forward to her continual impact um and leadership in the TTSD community. So help us in congratulating Emily Anderson. >> All right, so I'll turn it over to the board for any questions, thoughts, comments. >> Well, welcome to you both and Emily. I'm super
006excited. I talked to quite a number of staff members at Hazebrook last year and they 2011 told me how wonderful your team last year was at pulling together and so I know that that the the faculty at his work is going to be thrilled that you're the new leader there. So welcome everybody. >> Thank you. Okay, we now have our first report and discussion item, which is our annual budget hearing. And so I will call to order this budget hearing. Do we have any public comment for our budget? We do not. Well, in that case, I will now close our budget hearing meeting. Um, and we'll move to our student representative reports. So, welcome to our student representatives. It's still early. The school year hasn't actually started, so there's not going to be a whole
007lot of school stuff to talk about, but um, let's see what you got to say anyway. Um, and I'm not going to embarrass any one of you by calling on you, so I'll let you figure out who wants to speak first. Hello. Hi. Um, we are so close to getting the school year started again. Um, this week for performing arts, our thesian is hosting a freshman camp. Uh, it started today and it will be going on through the 27th. It's from 10:00 a.m. to 1:00 p.m. in the auditorium. Um, and our incoming freshmen can sign up on the Tiger Theater Instagram. Um tomorrow we also have our ready set roar which is kind of like our back to school day. Um if their first shift will be from 9 to 12 and then from 4
008to 8 we have start smart um smart start starting from 8 to 9 and then we have back to school night that same day from 5 to 8 where students can meet with teachers. Um we will also have club rush happening as well as students can purchase like their yearbooks, USB stickers, parking passes, so on so forth. And then their picture day will also be taking place that day. Um, next week on the 2nd we have freshman orientation. So all of our link crew leaders will be coming in and showing the freshman the way of high school life. Um, also that morning at 6 we have our senior sunrise on the Tiger High football field. Um for sports for this week we have some jamaries on Thursday for football and volleyball and also for girls
009soccer and varsity and JV for girls soccer play at Silverton and varsity volleyball is at home and football is also at home starting at 5. And then for boys and girls varsity soccer that we have some endowment games at home at five and girls are at seven. And all fall sports have their first games and meets of the season next week. >> Uh fall sports at 12 are starting up here shortly. I believe football has a game I think around the same time you do. Uh and then the new theater director has already started auditions for uh the Shrek play coming up and that will be I believe September 2nd after school. So around 3:35. >> Thank you so much. Do we have any questions for our our student reps? Well, thank you all. Oh,
010yeah. >> Um, I know that last year we kind of talked about like why we decided to like join as a student rep. Should we also say that as well or >> Sure. Cool. >> I didn't I didn't want to I put you on the spots, but I know we would all love to hear it. Um, I wanted to be a student rep because I am really interested in kind of just like the local politics of Tiger High School and I'm wanting to just be more involved in my school and let people know how students feel about the environment at their schools and just make it a more positive experience for everyone. >> Uh, this is year two for me. Um, I really enjoy the environment here with the board and the cabinet. Um, I'm
011also like really interested in local politics. Um, I remember like these previous couple of years I've said that like these past upper classmen have always inspired me um to create this kind of change and advocate on behalf of students. So that's why I'm here for my second year. I became a student rep to help give students the best possible experience they can have at the school by giving them a voice or improving their voice. >> That sounds like such a little thing, but that's a really big job. So, thank you for taking that on. Okay. Well, then we are just whipping through this agenda tonight. Um we'll move now to superintendent and board communication. >> Thank you very much and welcome again to our new um student representatives. Uh we're always eager to hear your
012perspective and and glad that you're joining us for the rest of the year. So thank you for being here. Um also want to say welcome back to our licensed staff and our and our 10-month staff. Today is Monday, uh, which is, um, the first day that they report back. And, um, I was able to drop into a couple of buildings today and saw a lot of people getting their rooms ready. And I know that there's many staff getting their their their rooms and spaces ready on their own time before even the first day. So, I know we're all really eager to have students back. Um, our official welcome back though is is this Wednesday at Walton High School at 8:30. Um it'll be great. We're changing things up a little bit in that instead of
013it being primarily Heard Staff Ran. Um it's going to be MCED by um Jordan Mills and and Matt Coleman, so principal at Bridgeport and Byum. And then we we have a great guest speaker High School's own Reggie Stegmire. So, we're looking forward to um an event where we get to have our building leaders and and familiar faces in buildings be the face of the event, which I think will be a nice little change up. And of course, we're going to end with the relay. And don't worry for those who are listening. I know there's questions about are we going to know what the rules are? And yes, we'll be organized. We will know we'll be very clear on what the rules are and we will have judges. So, um it should be fun. Um, for
014the last couple weeks, we really have been focusing on getting students back. And, um, I think the last time we had a board meeting, I shared about some of the things that we did as a as a departmentwise, especially as a cabinet. But one thing that I think is really critical is our partnerships that we have in the community. Um, one event that I wanted to point out, and if you can show it, Thor, is uh, shout out to Packed with Pride and to Lamb Research. Um this is a group of volunteers at FPAS. Um so FPAs and then Packed with Pride volunteers and they handed out over 700 backpacks last Thursday. Um there was several community members who benefited from getting a backpack and uh supplies for the kids. And we know with the
015way that the economy is these days, every little thing helps. but more importantly, it's symbolic of our community's commitment to families and and to our students. So, it was nice to be able to be a part of that. Um, I got a great opportunity to to greet some families and welcome them and have some conversations. So, it was nice to be a part of and we're really thankful for our partnership. Um, also we're keeping a close eye on enrollment. I know uh director Len, where are you? >> Yep. Len will uh Reed will uh give you a report on our enrollment, but things are looking pretty steady. I was worried is going to be a little bit low. We're looking at about 10,800 and some change and we'll keep look uh we'll keep an eye
016on that. And the thing that we're also keeping an eye on that is what that means for our classroom. So, um, as, uh, we start seeing kids come in, we'll be keeping an eye on and making sure that we are, um, talking with principles as, as, uh, classrooms start filling up. So, putting that out there as well. Um, all right. And then we're actually I have pretty short comments today. I have one more thing. We want to, um, I want to spend a lot of my time showing a video that we worked on. So, this year in our district, we're really focusing on telling the story of our school district. So over the course of the year, you'll see a series of videos that showcase all the wonderful work that's happening in TTSD in the
017classroom and beyond at all levels. And here's the first video. It's about a recent Dwaltton High School graduates sharing their experience as English language learners and newcomers in our systems in our system. And I think what's really important is this video show it's it's very compelling and shows the triumphs of our students and as and it's important because we're really trying to align our focus on elevating um access and achievement especially for our multilingual learners and this uh video really helps to tell their story. My name is Sitlik Perezino. I born here in Portland, Oregon. But when I was a baby, 3 months old, my parents decided to come back to Mexico. [Music] We are going to share with a person from the other side of the classroom what is [Music] for [Music] EL is
018a program where they teach a new student of other countries to improve like writing uh listening. I learning like new words like how I can like communicate with each other. >> The teachers are so kind and they are a big support for all of their students. It's a class where you can be yourself and you don't going to be judged. [Music] It's like [Music] To me, graduating means the end of a important chapter, but is the beginning of the new things of my new life. [Music] If I could say something to my younger self will be like don't be afraid. You can do it. [Applause] [Music] So beautiful video and that's it for my report. >> Well, which board member wants to give their report after that? That's a hard act to follow. >> That's
019a great video about it. Okay, nothing from that side of the room. We got a mom who just dropped her kid off at college. She's >> I should have been prepared for a crying video when I've been crying constantly after dropping my daughter off at college. But it's fine. We're fine. Everything's fine. >> Director, >> that was beautiful. Director Weston, do you have any board communication to share tonight? >> No, I'm just uh looking forward to the start of the school year and um a successful year for the district. Thank you. >> Thank you for the video. Are are we going to get to see more like that throughout the year? >> You will. We already have another one in the queue. >> Oh, okay. >> Just at the elementary school. >> Oh, that's great.
020I can't wait to see more. Um, very excited for the new year and welcome to our student reps. Really looking forward to engaging with you over the course of the year. Welcome back. Nice to see you. Um, your voices are really important to um to what we do. It's it's great to just look over and see you sitting there and um and knowing that the work that we do um is informed by you and that you you represent the voices of the students in the district. Um, we know that decisions that a board makes impact students the next day. And so, um, it's really important to have you here and thank you for your service. Thank you for your work and thank you for your interest in being, um, a part of what we do.
021So, welcome. >> I absolutely echo everything she just said and I also wanted to say to my fellow board members, thank you for your hard work at our board retreat last week. We had a really good retreat. We worked through a lot of stuff. somehow no matter how long we make the retreat, it's never long enough to do everything that we need. I we could make it 12 hours, it still wouldn't be long enough. But anyway, but we got good stuff done. So, thank you. And I too am really looking forward to the school year ahead. I think I' I've got I've got all the right feels for this year. It's feeling like a good year. And so, with that, we'll move to the public comment part of the evening. Do we have any We
022have no public comment for tonight. So again, whizzing through the agenda, we'll go to our first reports and discussion item, and that is our enrollment update as cued up by our superintendent earlier, and that's uh HR director Len Reed. Come on down. Well, good evening once again. Um, today I'm talking a little bit about uh enrollment and where we are today. So, when I completed the board report, um, we only had the update for August 15th and today we have one for August 22nd. So, I'll speak a little bit more to that one than what I have for date 15. All right. So, if you take a look at the 822 uh tab for enrollment, you will see that um you know, we are down a little bit in terms of 327 students um versus
023the time at this point last year we were negative 141. So, um but we are seeing an increase you know as we go on week by week. We are constantly monitoring hotspots for the elementary classrooms and have added either additional FTE or support in uh educational IAS to the classrooms that may be on a little bit on the border or the larger side in terms of class size. I know that I put in the enrollment just gave you the um guide in in terms of target class size and the range. So you can take a look at, you know, where most of the classrooms are landing in terms of range and we're pretty much within all of the ranges um across the district for elementary. Okay. Um as far as a secondary, uh Fowler and
024Hazelbrook um are up compared to last year at this time. Um but Toality is a bit down, but overall when you look at the numbers between last year and this year, we're holding steady to where we were at this point. Okay. Uh same thing with uh high school. Uh Tiger High School numbers are down uh compared to to where they are historically. Um however, but Tiger I'm sorry, Talatin High School, sorry, Twolatin High School, TTVA and Creekide are all either up or maintaining steady. So, um those are pretty much there. So, are there any questions in terms of enrollment today? And if if we need to get this these things later, it's fine. Is Mitch at its capacity? Do we know they're at 220? >> I would have to look that up for you. >>
025Um, is there an expected like bump after the first week? Like how does that normally go like once school starts? So, good question and why we hold steady on some of these is that we wait for the 10day drop. >> Um, and then so we really want to wait until the first 10 days of school have passed and then we do the 10day drop so those that have not attended school in those first 10 days end up being dropped and then we have a little bit more accurate a shake out of where we truly are as a district. >> Okay. And then one more. Um, at some point, and I don't know, maybe it's not on this one, at some point during the year, we um get some numbers about what percentage of our students
026go to external charter schools, like if we hit that 3%. May not be in this report. Do you know what report that's on? >> No, but I believe we report on that separately. Um, Dr. McCall's >> with transfers. I can get that information and do a report out. >> Okay. Yeah. Whenever that comes on at some point >> for sure. Thank you. >> So kind of when we've year over year been looking at the demographer reports and all the things I just for several years there was sort of the shift because people were leaving and kind of nationwide, right? And I just I kind of want to call out because what I think we're heading into now is what we know were smaller like income like we have these big classes leaving and smaller because
027of birth rates and all the things coming in. So when we're seeing these little drops sometimes it's different than the post-pandemic like sort of drops when people were leaving and not coming back and these are really sort of settling into this we just are having smaller kinder classes. Is that mostly true? >> Yes. Thank you. >> And if you look at the numbers of students, we still have a pretty significant bubble of students that I think are in fourth, fifth, sixth this year. Um, and we'll see them moving through the system, but if you look at our K12 numbers, they are quite a bit lower than they have been in the past. I am actually kind of pleased to hear that Fowler and Hazelbrook were up and quality was down because if it were the
028other way around then quality would be bursting at the seams and that would be unfortunate. So at least our our biggest school is the one that's so we don't have to worry about capacity as much. So that's a good sign. Yes. >> One thing that we'll be keeping a a close eye on as well is as you um as I drove to um Art Rucken over the last couple of weeks for inservices, we're starting to see the completion of some of those housing developments. Um and we're kind of waiting to see who moves into those homes to see if that will impact our our enrollment as well. But I I think the trend that we're seeing is again, correct me if I'm I'm wrong here, Director Reid, kind of flattened out >> and it looks
029like we might be coming about up just a little bit. You know, we won't be at the same numbers that we were back in 2016 or 2018. We've definitely flattened out a little bit >> and it's nice to see that balance between the middle schools as well. >> Yeah, absolutely. >> All right, any other questions, thoughts? >> Thank you so very much. >> Thank you. Okay, we'll now move on to the first read of our board working agreements. Um, and you should see the document uh reworked after our uh retreat. I tried to take the comments that I heard from my fellow board members and incorporated them into our working agreements and I added the references to policies as a cross reference per the request of Director Miles. Um so this is our first read.
030Uh if there's something that I missed, got wrong, or forgot, please say so now and I can add it, change it, or delete it. I know it was tedious, but I think it was a great suggestion to add the cross cross referencing of the policies. So, kudos on that one. >> Thank you. >> I was going to say that. Thank you for digging through the B section policies and aligning these to those. >> You know, it's never a bad idea to go back and reread your policies, especially in section B, to find out what it is we're supposed to be doing as a board. I can highly recommend that as a funfilled Tuesday night activity. Okay. Well, if I'm hearing no comments, then I will bring this back for a second read at our next
031board meeting. Thank you everybody. We'll then move to our first reading of our board committee assignments. And this is not quite so pretty of a document. I uh I struggled a little bit on the technicalities. Um but what I did was I removed the curriculum and boundary committees entirely because those are not board committees. Those are superintendent committees. And so the way um that will work moving forward is the superintendent will be making his committees. If there's a committee that you are interested in, contact the superintendent, put your name in the hat, and he will select based on interest in ability and timing of meetings who to select for his committees. Um, I uh changed the name of long-term facilities and bond planning since we're not doing those anymore. We have now passed the bond
032and so now that will be bond oversight. So, Vice Chair Urban was on that committee. So, then I just changed it over and I took the same committees we had last year and plugged them in to the same people this year. So, if you were on a committee and you hated it and you want rid of it, now is the time to say so. Um, if you want to do some horse trading and swap with somebody for a different committee, now is the time to say so. Um, and I made a mistake up at the top. Um, when I put in license negotiations as a carryover, that should actually be classified negotiations. And then license negotiations will be a separate thing this year. And so that is another item that if somebody wants to be
033on license negotiations, they should say so. Now, so we've got begging one spot on the bond oversight committee. um who wants to do or is able to do license negotiate negotiations because that is a pretty significant um commitment of time when we get to that next spring. And then does anybody want to swap around the committees that they're on? Oh, look, you're pointing at me. Um I I will raise my hand for the bond oversight committee. Was anybody else dying for that and is now crying inside? >> All right, then we'll add you to that. Perfect. Is anybody just itching to take on license negotiations? If not, I'm happy to pick that up. I know I have the most free time during the days that >> You can add me to that again since I've
034done them all thus far. >> Okay. Yeah, it would actually be better to have two board members on it. So, okay. So, I think then everybody has at least something. Some have more, some have less. And it's always each according to their interests and their abilities. And there's no no judgment, no fault. It's what do you want to do? Okay, great. I think we have our bond our school board assignments then. Then we will move on to our final report and discussion item and that is our bond update and that is director uh director Monte and uh not director director. >> Okay director sorry stumbling on that. Good evening. Um, happy to be here to present the first of what I presume will be many bond updates for for the board to hear. Um, and
035we're just going to start right off and jump in with uh, um, Jessica's portion of that to tell you about the von sale. >> Next slide. Thank you. So, um, with the successful passage of the measure in May, we began um, the work to secure the first line of funding. I say that because despite the fact that the bond was approved for $421.3 million, we um knew that the structure of the bond would be such that we would need to go to market at least two times in order to maintain that estimated increase in taxes as well as um the district is subject to several arbitrage and IRS um statutes related to how quickly it can spend and commit funds. So, I just want to thank Sarah Marabsida and Sean Christensen as we were working
036with our um bond sale team. We needed to look at construction schedules and project priority just to ensure that we were borrowing the correct amount. So, we completed our bond sale on August 5th and we closed last Tuesday. We issued 197,120,000 in bonds and just based off of market conditions realized an additional $9.3 million in premium. That reflects about 4% of the total issuance. Um just for contrast, when we sold bonds in 2019, we sold $90 million in bond and bonds and received $20 million in premium. So just premium is one of those things that fluctuates based off of economic conditions and interest rates offered in the market. I listed the um members who were part of the district team. So PFM financial adviserss is our municipal debt advisor. We have an ongoing relationship with
037them throughout the year. Our legal council was Hawkins Delfield and Wood. Special thank you to um Sarah Dicki and Carol Makug for your help. Um, we also of course applied for the MDAC and OSBG program through the Oregon State Treasury and US Bank will be our paying agent throughout the next 21 years. And finally, um, we went out to an RFP close around the time of the bond measure. Our finance committee chair served on that election selection committee and we actually opted to go with an underwriter syndicate. So instead of just going with one person who would help us sell bonds, we brought on a total of three parties who would work together to um competitively sell our debt. So that included Piper Sandler as lead, BFA Securities, and Metro Financial. So going back to
038the left side, total cost of this issuance were was approximately $782,000. That means that we have $25 million available for projects for this first um series of work. And in about three to four years, depending on how projects are going, we'll um look at how to if we're going to sell the remaining authorization in one or two tranches. So, moving on to what we've been doing since um Jessica's team has been doing a lot of the money stuff. We don't get involved in that. We spend it. We don't we don't get it. Um going off of the things that we learned from the last bond and what worked well. Um we once again established a a bond leadership team internally. Uh currently we have nine folks on that on that team that meet weekly to
039go over um all of the projects that we're working on, all of the different things, get input from the various um team members on that to make sure that we're moving in the in the right direction and we're all moving forward as one. Um next slide, please. So again, with the over um the oversight committee, that was a really big thing for the last bond for the have the bond oversight committee. um that's been a a thing that has been brought up multiple times during the course of the last bond and asked about here as we've gone forward with this one. So, we are in the process right now. Alex and his team are spearheading putting that team together so that we can have that together and get those uh community members that will be
040um helping us steer the ship the right way and get those the input that we got from from the community last last year. That was our last bond. That was extremely helpful. So helpful in fact that we still are currently utilizing some of the previous bond oversight committee members to help us do scoring on on things like we had two of them help us score the architect proposals uh just because we we really value that input from those folks. Uh next slide. So, as you know, we brought forth the contract for brick architecture um for approval to the board. We have now got them on board as our design consultant for the five projects um the five keystone projects as I call them. um and they're in the early stages of design and um engagement
041process figuring out what what we're going to do and how we're going to do it because some of the things are a little bit um hard to put together and hard to define a scope on. So they're currently working through that. Um for construction management, we have an RFP that hit the street last week. Um, so we have a uh we'll see tomorrow what kind of interest we get in that as we have a pre-proposal mandatory meeting for those firms to come um and listen to listen to our spiel before they put together their proposals for us. Um, initial read on that is we're going to have a lot of folks that are interested in that based on people that have been firms that have been reaching out to us on that. Next slide. So
042given that we passed the bond in May, didn't really know officially until a little bit later, a few weeks later, that gives it gave us a pretty condensed timeline to do anything during the summer of 25, but we were able to pull off a few projects. We replaced carpet at CFT and Mezer in the classrooms that has needed it for a while. We replaced 89 failing windows, failed windows at Talitan Elementary School. and we attempted to do a portion of a roof at Twitton Elementary um with the rest of it happening next year. However, the uh material supply did couldn't make it. So, we will have to do all of the roof next year at Twitin Elementary School. Um next slide. So, as I mentioned, brick architecture is in the process of starting design on
043Fowler Middle School. they are rolling up to get their engagement process happening that that will roll out next September to start engaging community staff, students, administrators, all the folks that really all of our stakeholders that are going to be involved in in that process and that are going to be using the school once it's done. Um site survey land use and geotech contracts and reports are a process to to get all of that figured out as a part of how can we design things. Um, for example, we need to know what our soils are before we can really determine what the school is, where the school may be cited and and all of the design parameters around that. Uh, next slide. The four elementary schools, um, we're planning currently to do those in two separate
044cohorts. Um, they will be both all be done during occupied or occupied construction. So, um, shuffling students around will require a little bit of logistical um ingenuity I would say to to make that happen but we're committed to doing that making making sure that's right. Uh Durham and Bridgeport are because of their populations current enrollment we will have to bring portables on site to do that. Uh Byron and Mary Woodward Mary Woodward have portables currently on site that we will be able to utilize uh in order to do that with their enrollment. We don't believe we'll have to bring any additional portables on site for those two schools. Um and engagement as I said was will stakeholders will commence this fall. We've had initial meetings with principles um before school was out. We met with
045those folks asked, you know, start looking at this so we can really get into the nuts and bolts when we get an architect on board and we have that now. So we'll be kicking that off here shortly. Next slide. Um, next summer we're scheduled to do Deer Creek uh, security upgrades and infrastructure project that'll be um, installing doors on all of the classrooms. As as you know, those are it's an open open concept design. So, there is no way to secure door or individual classrooms. We'll be rectifying that in this project as well as installing new boilers. um uh fire alarm uh AHJ, which is the authority having jurisdiction um uh around the grease trap in the kitchen to bring it up to code compliance and then working on accessibility and upgrades to the lower
046playground area as a part of that project. Next slide. We'll also be uh working on restrooms, exterior restrooms for the sporting complexes at both high schools, Tiger High and Twitin High. Um and we're currently working for that for construction as well in 26 and brick is working through those. We've talked to um administration staff and have an idea where they want to put them where they want to put the facilities and we're working through that. So that'll that'll be coming up as well next summer. Next slide. Elementary playgrounds is another big topic. Um, we heard loud and clear from the community that that was a thing as we were going through the bottom range facility plan and the and the bond planning process. So, we're moving that to uh get together and figure out what
047our um what our design is going to be and engaging uh everybody from from administrators to PSOS to folks who want to have input on that. Uh we have a lot of different sites as you know different constraints at different sites um large sizes small sizes of existing. So we're trying to work through those processes to make sure that we're putting equitable uh playgrounds together for those students that that will be using them in the future. Next slide. And then some other uh 2026 projects a little smaller projects. Uh this is just kind of a snapshot of a few. Uh we have a lot of small projects in this bond identified. If you remember from the from the um charts that we brought to you, there's there's the five big ones, but then there's a
048whole bunch of little ones. So these are some of the the bigger more impactful ones that we have scheduled for summer of 2026. Um replacing the bleachers at Twitton High, that's a will improve ADA accessibility. Um we'll we're going to be doing HVAC replacements at the four newer older elementary schools which um um CFT Mezer Talton Elementary and Alberta Ryder and then we have a couple of units at Tiger High that still need to be replaced. We're doing some of them this summer but there's still a couple more. That's to get rid of the old R22 refrigerant units that um have been um unable to be serviced with R22 for quite a while. Um and replace field lighting at Tiger High Soccer Field. We have that set up to do next summer as one of
049the things. Um we have also add field lighting at Twitton High multi-purpose field. One thing we did not get on this slide is Twity Middle School. We didn't put it on there because we didn't at the time know what the land use decision from the city was going to be. Uh we got that I believe on Friday, Thursday or Friday of last week. Um that we are we did receive approval from the city to install lights at Quality Middle School. So we'll be moving forward with having a neighborhood meeting around that to to get that project moving as well. That will likely happen before summer of 2026. will go probably late fall or early spring of of this coming year. Next slide. Um, I'm going to turn this one over to Alex. >> Thank you.
050Well, as you've heard me say before, we have a duty to keep the public well informed about how bond proceeds are being spent. Here are a couple of examples from social media. You'll see social media is one of our main uh areas where we're communicating uh with our community. Uh we also have our newsletters. We're updating the website constantly. You'll be seeing uh an article in the Valley Times here in the next two three days I believe with the bond update and possibly a little bit later in Tiger Life to Alton Life. Um and then as as Kevin mentioned, we're working on uh putting the bond oversight committee together, but we're very committed to keeping people informed about how the bond uh proceeds are being spent responsibly. And last slide. So, uh this is some
051anticipated uh board items that we'll be bringing to you September. Again, we'll note we did not put in the Twity Middle School um approval because we didn't know at the time, but that that one will be coming to you in September for approval for those lights. Um and then and land use contract that we're currently getting proposals for to uh for the bond to do all of our land use throughout the bond. Um construction management firms as I mentioned we are currently in the RFP process that just opened last week. We are looking to have that to the board in October to have that selection done. And then um as I mentioned first out of the box, this will be a a monthly thing with um the updates so we can keep you updated on
052all the great progress we're making. Any questions? I don't have any questions yet, but I love these updates and I appreciate um sort of for both our understanding and the the public just sort of seeing how things roll out that it's not although we'd love this to be the case, it's not like we have the bond money and now we have a new school. Um, and so really understanding that process and the steps involved and the the people involved and that there are ways for the bigger community to become involved and part of that process I think is a great one too. So I really appreciate these updates um and the sort of sight specific information that you're giving. I think that's really helpful. So and I know that takes a lot of work. So
053thank you. >> I was actually going to say I'm so impressed with how much we've already been able to do with this bond. we only just sold it. By the time the one-year anniversary of the vote happens, we will have new carpet. We will have some new HVACs. Um those are real things that make a real difference in buildings for kids and for staff. And to be able to do that so quickly, it fills me u with joy because I know it's going to make a big impact. And yeah, the the the timeline for building a building is always there's such a long lead up as we're doing all of the planning, but that design phase is so important to get it all right so that when it goes up, it's it's as wonderful as
054we had hoped it would be. >> So, I'm really excited by the progress already. So, thank you for all of your hard work on this and I really look forward to the updates. >> Director Weston, did you have anything? >> No, thank you. All right. Well, thank you very much. >> And I should say thank you voters for passing the bond. I will keep saying that over and over again like a broken record because it's such an amazing thing to have. Okay. Um because our voters passed the bond, we now have in our action items, we have a supplemental budget that we need to approve. Director C. >> Yes. So, just referring to the board packet, um, starting on around page 64, when we had our annual budget hearing in June, I noted that with
055the May election, um, local budget law allows districts to consider supplemental budgets when more information is known specifically about the amount of debt being sold and the repayment schedules. So, um, we will have three specific board action items all related to the bond. So the first resolution 252603 this is the first supplemental budget and we do these according to funds. So specifically the resolution presented to the board shows the general obligation debt service fund being adjusted by approximately $17.7 million. So, this will reflect anticipated tax receipts and then the related debt service on the 2025 bonds. >> Any questions? >> I move to approve resolution 2526-03 supplemental budget number one-25-26 general obligation debt service fund as presented. >> Second. I think she squeaked you out there. Um, it's been moved by Director Heman, seconded by
056Director Miles that we approve resolution 2526-03 as presented. Is there any further discussion? Hearing none. All those in favor favor, please say I. >> I. >> All those opposed? Motion carries unanimously. Thank you. >> All right. Our next item is resolution 252604. This is our second supplemental budget for the 2526 year and this is specifically related to the capital projects fund. This supplemental budget um recognizes revenue of $26,973,186. This is comprised of the long-term debt financing proceeds I spoke about during the bond update as well as anticipated potential interest earnings. And then following historical precedents, we appropriate the entire amount to be related to capital project improvements. Um, yep, that's the second supplemental budget. >> I move to approve resolution 2526-04, supplemental budget number two-25-26, capital projects fund, as presented. >> Second. It's >> been
057moved by d vice chair Irvin, seconded by directors. We approve resolution 2526-04 as presented. Is there any further discussion? Hearing none, move to a coral vote. All those in favor, please say I. >> I. >> All those opposed. Motion carries unanimously. All right. And finally, resolution 252605. This is categorizing and imposing additional taxes for the 2526 budget. This specifically modifies and levies additional taxes which gives directions to the both counties assessors to calculate general obligation bonded debt. So specifically we're asking the board to impose an additional $18,188,900 in taxes. The total imposed bond amount will total $40,746,700. And um the tax is categorized upon the assessed value for taxable property without any limit. That just that points to the constitution and how general obligation bonds don't have a cap. >> I move to approve resolution
0582526-05 imposing and categorizing additional taxes for the 202526 budget as presented. Second >> been moved by director Heman, seconded by director Miles that we approve resolution 2526-05 as presented. Is there any further discussion? Hearing none. All those in favor, please say I. I. >> I. >> All those opposed. Motion carries unanimously. Thank you. We'll now move to our 20 202526 meal prices. Director, >> good evening. Um, for the 25 26 meal prices, you might uh think you already approved this. Well, you did. It was it was approved during the fee schedule back in June. Um, but what what's important uh is we want to get it kind of back on schedule of when we normally approve the meal prices. Also, in the explanation, it talks a little bit more of why we want to um
059have these prices for our second meals. Let me be clear, second meals, not first meals because they're all free. But if you look at this the second paragraph of the explanation that uh in Oregon now we're getting 100% reimbursement where where last year it was 90% reimbursement. So that's one change in in the explanation that I wanted to highlight. Any questions? I move to approve the meal and milk prices for the 2025 2026 school year as presented. >> Second. >> It's been moved by director, seconded by director West that we approve the milk meal and milk prices for the 202526 school year as presented. Is there any further discussion? Hearing none. All those in favor, please say I. >> I. >> All those opposed. Motion carries unanimously. Thank you. >> We then move on to
060our food service contract. >> Welcome again. Um we have four contracts that uh are presented to you tonight. Um two of them are new. Those are the first two that you see on the um explanation there. The first one is for bakery goods through goody man distribution uh for just a little over $89,000. Uh the reason why we're want to go with this one and the next one as well is that there's a consortium that we get better pricing with multiple schools uh districts. And so you can see that the second one is for um dairy with Spring Valley for um 193,000. That seems like a lot, but we're feeding a lot of kids. And then the next two are just rollover contracts, ones that we usually have um every year with the same vendor.
061And uh so those are uh the other two ones through OCNC uh which is also a consortium with many many school districts around the state of um Oregon and now Idaho. Uh and then the last one is sorry uh for produce. And so there's a few school districts you can see listed there as well. And that's uh uh close to $270,000. >> And is Caruso part of a consortium buy as well? >> Is who? Sorry. >> Is our produce um supplier part of a consortium? >> Yeah, there's a it's not through OCNC, but you can see a list of school districts there. McManville, Woodburn, Cascade, Tiger, Talton, North Sania, North Marian, and Jurgis school districts. >> Thank you. Are there any further questions? I move to approve extensions for Cisco Portland and Caruso Protos contracts
062as presented. I move to accept and award Spring Valley dairy and good man distribution as presented. >> Second. >> Distributing. It's been moved by Director Heimeus, seconded by Director Miles, that we approve extensions for Cisco Portland and Caruso Pro produce contracts as presented and to accept and award Spring Valley Dairy and Goody Man distributing as presented. Is there any further discussion? Hearing none, I'll take a vote. All those in favor, please say I. >> I. >> All those opposed? Motion carries unanimously. Thank you so very much. Moving now to item F on our dance card. This is the second reading of our board policies. HR Director Len Reed, come on down again. We're getting your steps in for you today. We're like doing the mind meld here. All right. So, hello again. Uh this time
063around I'm bringing forth the board policy around personal electronic devices um to give you an opportunity to be able to review the revised policy without all the strikeouts and additions in it and hold any discussion prior to approval and implementation and ask any questions. Director Weston, >> thank you. Um, I just wanted to ask given that the school year is about to start and we might have things that we did not think of um, but that we might um, consider after written exemptions come in. Um, it sounds like we'll be looking at this a little bit more and um, possibly have any of those that additional information soon. >> So, we're going to be talking about some of the um any anything else that comes out based on exemptions. >> Director Weston, so can I
064ask a clarifying question? Um, is your is your question asking if um there'll be modifications to practice in schools based on um learning more about the um exemptions and other uh nonanticipated uh complications that might come in with the policy? Is that your question? >> Yes. I mean, not definitely, but just potentially. I just I guess I'm thinking about um what we might not know given this is new. Um just the opportunity to look at it again and consider any anything that comes up. >> So my best understanding of the situation with the with JFCB at this point is that it's pretty much locked in. OD and OSBA um have advised that that this is the the best version of the policy we could have. So I am not anticipating additional changes to it from
065here on. I mean obviously the future who knows what it holds but at this point um this is the policy that I believe the board uh should adopt um so that we have a a solid policy in place for the start of the school year that then administration can work their magic with in their um regulations administrative rules going forward. If if there's material changes to um state guidance on um the use of peeds, then we will bring that back to uh board leadership for consideration on if it's a a district policy that needs attention or if it's a district practice that needs attention. If it's a district practice, what we'll do is we'll um manage that internally and bring it back to the board and to the general public for updates. >> Thank you.
066I really appreciate this work and I'm excited about this policy. Um I just uh feel that it's difficult to anticipate everything. So um glad to hear folks are still kind of looking at it and being thoughtful about the roll out and thanks for all the ongoing work with both the policy and any um associated ARS. Yeah, there's a lot of unknowns, but we've um have full confidence in the the group of uh leaders that attended to this, including our board leadership, and and I think we have a solid foundation to work from. >> Thank you for that question. Any other questions? >> Yes. Um so, if we're thinking about the bell, right? Um then, and it says that uh we will allow them to use it on the bus. Does that include like field trips
067that are during school days? >> No, it does not. >> No. What? >> Because that's during instructional time, >> but they're on a field trip on a bus. >> But it's during instructional time. The executive order was very clear, >> but it's under the guidance of school administration other than a bus driver. Okay. >> So, >> do we need to call that out or no? >> Or would that be on the AR or >> we did in the AR? Not in the AR, excuse me, in the student rights and responsibility handbook. That is spelled out, but that is not spelled out as such in the policy. The policy does give the rule about um h where is it? policy excludes time when students are not on school grounds and are not under the supervision of
068school personnel other than a school bus driver. And that is just a complicated way of saying if it's just the the the driver then the student can use the cell phone. If it's outside of the bell-to-bell time, but if it's within the belltoell time and it's a teacher on the bus because it's a field trip, then the cell phone still needs to be off. >> Cool. Thanks for communicating that last part. There's greater there's greater capacity for um enforcing that aspect of the policy. Uh and then also we're trying to operate within the ARS as articulated in that part where it says within instruction time. It just makes it challenging even though it's off school grounds. >> Any other questions? >> No. Then a motion to approve board policy JFCB- personal electronic devices. >> Second.
069>> Been moved by Director Heime, seconded by Director Weston that we approve board policy JFC personal electronic devices as proposed. Is there any further discussion? I'm >> curious if our um student student representatives have anything they'd like to to share and communicate. >> Thank you for reminding me. >> Um it's it's interesting. I'll put it that way. Um I know like as a student publications um we're trying to figure out like how do we give out surveys because like we can't use QR codes in like the hallways and stuff like that. Um, it's interesting to see how the school's culture is going to shift over the next year because like you can't have your cell phones out during caffing period and you can't have them out during lunch. So, it's like what are students going
070to do? Um, is kind of what I'm curious about. I know that like I like reposted what the governor made like like the executive order about and students were really pissed off about it. um which is understandable and also they are a dist like a disruption to the learning environment. Um I just wish that students were able to be able to use their cellular devices more so as a learning tool than so something that like they're tested to if that makes sense. And I'm hopeful that students will still be able to use their cell phones as learning tools um because when it's in support of curriculum that is permissible, but um yeah, it I I agree that the degree of autonomy that's been taken away from students and that ability to learn self-regulation being taken
071away is a little on the frustrating side. >> I don't really have anything to say. boss said pretty much everything I was going to try to say. So, >> okay, I'm just >> Yeah. So, we've got a first and a second. I'm just going to um review the motion before the board is to approve policy JFC, personal electronic devices. All those in favor, please say I. >> I. I. >> All those opposed? Motion carries unanimously. Thank you so much. And with that, we are on to our final action item. Thank you, Director Reid. A few more steps for you this evening. Our last um action item of the evening is our student rights and responsibilities handbook updates approval and that is Director Palaskki and Special Agent Nessie. >> Yeah. Hello again. Yes, special guest Eric
072Nessie. Thanks, Eric. Uh so this is second reading about the student rights and responsibilities handbook. Um we brought it to you at your last meeting. Um the one of the main changes here as you know involves our personal electronic device policy. The PD I want to note that the PDF that we included here does have the updated wording around uh the PD policy but our eagle-eyed chair noticed that we we didn't have the discipline framework included at that time. we've included it since then. So, it will be ready to go. Uh, it's actually in in place right now. So, with that, we're glad to answer any questions that you have. So, board members, if you're scrolling through, it's on page 24 and 25. Section 17 of the student rights and responsibilities handbook is the place.
073We brought this forward for a second read in live time rather than in consent agenda just because we figured there would be questions. But then y'all jumped the gun and start talking about them during the policy discussion. So maybe we don't have to discuss it anymore. But I want to make sure that everybody's concerns are addressed and also the students. Director Weston. >> Thank you. Um, I had a little bit of a different question about the heading dating violence because um, the way I see the policy, it looks like if there's um, some kind of sexual assault within the context of a dating relationship, it seems to be covered by the policy. But if it's not within a dating relationship, I'm not sure where that's getting covered. We would still um attend to that as
074a a serious behavior violation. Um if there is any So you're asking about sexual assault if it's not related to dating. Is that is that the question? I'm just making sure I'm tracking your question. Director West. >> Yes. It looks like there's some kind of understanding in our policy that implies that that only can happen in a dating context. Um, I feel like the heading is maybe um could use an update. >> Well, we'll take a look at that, but if there's ever a sexual assault, we have SRO's involved, law enforcement involved, there's serious school penalties, um, up to expulsion, and we take that very seriously. And so, um, I'm sorry that that's not clearly articulated in the handbook. We'll take a double look double we'll look at that again to make sure it's all-encompassing,
075but that's something that we would take very seriously. >> Thank you. And I um I did feel that that's something our district would take seriously. Um I think maybe it's just um maybe a hold over in the language that just um isn't quite updated. So thank you for taking a look. >> Sure. And and also I I don't think that a student if they were to engage in that type of behavior could point to the handbook and say I didn't have my due process. That's something that's universally known is unacceptable. >> And I just wanted to ask a clarifying question. You said something about it was in the policy, but you was that just a misstatement? You meant in the student handbook or did you mean in the actual policy JFC and JFCP, the ones
076that talk about bullying and harassment or are you talking about something else? >> I'm sorry, Chair Zmade. I am talking about the handbook. I Thank you. >> Okay. Thank you very much. >> Superintendent, do you have something to add? >> Yeah, I was just confirming with my team and this is actually covered under title N. So I think um bases are all covered in the handbook as well. >> Okay. If there's no further discussion, I'll entertain a motion. I move that the board approve the 202526 student rights and responsibilities handbook subject to wording changes aligned with new personal electronic devices policy. >> Second. >> It's been moved by vice chair Irvin seconded by director that we approve the 2526 student rights and responsibilities handbook subject to wording changes aligned with new personal electronic devices policy.
077Any further discussion hearing? Seeing None. All those in favor, please say I. >> I. >> All those opposed. >> Motion carries unanimously. Thank you so much. And with that, we are ready for adjournment at 7:42 p.m. Thank you all so very much. Have a good evening.