001to the agendas. Do we have any changes to the agenda? Mr. Superintendent >> Chair, there are no changes to the agenda. >> Do any of my fellow board members wish to make any changes to the agenda? >> Hearing none, we'll move on. All those >> Oh, sorry. >> Sorry, Chair Zurid. Um, this might make more sense for a future uh board meeting, but I was interested in discussing the um legislative policy committee at some point. >> I think that would be an appropriate thing to discuss during board communication. >> Okay. Thank you. Okay. So, um, do I have a motion? >> I move to approve the agenda as presented. >> I'll second moved by Director Irvin, seconded by Director Weston that we approve the agenda and send agenda as presented. Is there any discussion? Hearing
002none, we'll move to a coral vote. All those in favor, please say I. I. >> All those opposed, please say nay. Motion pass is sounds like unanimously, but Jade, as you know, we need to list out every vote now in the record, right? Okay. Our student representative reports, welcome student reps. So good to see you guys. Um, let's start with Tiger High. No, we don't have anybody from Tiger Eye. Let's start with Toai. >> Hello, my name is Sarah. It's nice to see you all today. My name is Ryland. It's nice to be here. It's >> I don't have anything to report >> because school's been in session and kids are working so hard. How can you not have a full detailed report of what they've been up to? Thank you so much for being
003here tonight and I want to remind you, please chip in um chime in when you have uh something to say about the stuff we're talking about this evening. Board reps don't vote, but we absolutely love to hear your voice. on topics. All right, we'll move then to superintendent important communication. >> Thank you and welcome everybody. Happy summer. And um before we get started, I want to give a shout out to uh director uh Montag and the facilities team for making sure that we're staying comfortable in here. It's really hot outside and also for people that are making sure students are playing staying safe on the on the field of practice during summer activities. Um welcome to our student reps. Thank you so much for being here and being part of this group and and for
004giving your time. Um it's pretty pretty impressive that you're willing to come here in the summertime and also represent your your classmates. So we appreciate you being here and look forward to to all the contributions you're going to make um during your time with us. So thank you very much. >> Thank you for having us. >> Y um so it feels like it's been a long time since we've met in the boardroom. Um, and hopefully, uh, we've all had an opportunity to make the most of, um, our downtime, a little bit of balance of, um, fun in the sun and also maybe getting some things done that have been on our lists to of to-dos, whether it's professional or personal, um, that we're able to do in the summer when it's not so busy. Um,
005we've been up to a lot here in the school district. Um we've been doing everything from getting started on the bond work to um having some productive collective bargaining meetings with our with the o OEA. Um several of us have um been taken advantage again of being able to do a little bit of learning or getting work done during the summer. That's for students, board members, and uh staff members. whether it's going to summer school, and you'll hear a little bit about that in a second, or being able to attend a state conference or um participating in a district-led work session. Um we've been doing a lot this summer um to want to close last school year and then in preparation for the 2526 school year. There's a couple of summer programs that I want
006to highlight and something that we ended the year on was talking about how the work doesn't stop uh in June. Um we know that if we can prevent the summer slide that our kids will come into se uh September when the school starts ready to go and with less uh learning recovery to do. And so a couple of programs I want to call out. One is Jumpstart kinder. Um that's running at most of our elementary programs or elementary schools and it runs for one week in most of our schools but we have three schools that are running it um for two weeks. That's Templeton, Mezer, and Towalatin. And we're fortunate that we get to extend that week. And that's uh in uh in part due to our summer learning grant that pays for that expand
007that extended week. Um and we know that the Kinder Jump Start Kinder is a program that helps kids get used to the routine of kindergarten. Um get to see their school before the school year starts and all the other students are there and just get used to um being around that environment. and it really helps their transition when you have the first day. So, we're really glad that we got to run that. Also, um Mezer uh reading program got a really great writeup in um the OPB yesterday. Um this is the second year of running that program and it's uh a really nice partnership between PSU and Meter that brings kids in to focus on reading, but there's also a math element as well. Um, we're busing students in from not just Mezer, but CFT,
008Templeton, and Durham. And this program is really helping to boost that summer, the uh the early literacy, which we know is a focus in our district and statewide. And as well as being able to see some interns from PSU who could potentially be teachers. One more time, director, >> special ed teachers. Thank you very much from PSU who could potentially come and and join the Tiger Talitan team. So this year we had about 95 students enrolled which is almost twice as many as the year before. So again, great work happening out there in Mezer. Director Ken, you have anything to add? Two thumbs up. Um and overall, including all of our other summer programs, we have about 855 students that we've served this summer. So again, that's that's almost um it's close to 10% of
009our students getting served in the summer. Some nuts and bolts real quick. Um we're preparing to open schools and um that means that we are welcoming staff back. This week we bring back administrators and we'll be doing our inservice days with them over the next few days. Um then on the week of the 25th, we welcome back licensed staff that aren't year round. And um we culminate with a big kickoff on the 27th uh for to welcome everybody back um if you're if you're working that day, right? So those that are on um that are licensed through our 12-month calendars will be at Twin High School. Um and if you're not working that day but have some free time, feel free to join us as well. All right. And then first day of school this
010year will be on it's a little bit earlier than the years before. will be on September 2nd because we have an early Labor Day. Um and it's September 2nd for our first through 6th and 9th graders with all students returning on September 3rd. And um we're keeping a eye on enrollment right now. And our enrollment looks like it's at about uh 10,788 students, which is a little bit down from where we were last year. This is something that we anticipated as enrollment in the state has continued to go down as well, and we're hoping that it will level off this year. But that enrollment number is something that we're going to keep an eye on for the first few months of school. Um, other than that, we're three weeks out and we're looking forward to
011welcoming back um, students and staff. I know some of you are eager to hear about cell phones and I I know that uh, Chair Zurid is going to tackle that tonight and and talk discuss that during our work session. >> That's it. >> Thank you so much. Do any board members have anything they want to discuss? Director Weston. >> Thank you, Chair Zers. Um, thank you so much for those updates. Um, and I I'm really excited to welcome our um, student representatives back this year. Um, I want to, um, thank everyone for being cautious with our heat advisory right now. Um, making sure to stay hydrated and keep an eye out for advisories. um for those of you uh doing outdoor activities. Um thinking of all of our students and um and staff gearing up
012for the school year. Um also wanted to mention that I was able to attend the um Oregon School Board Association conference. Really enjoyed it. It was really enlightening. Thank you um Director Miles for your uh contributions to the event and um it was really inspirational and made a lot of great connections. Um, and also I wanted to express my interest in the um, OSBA legislative policy committee and I hope to gain the support of my TTSC colleagues uh, for this opportunity to contribute to state level education policy and thank you everyone. >> Thank you. Anybody else? Director Miles, >> first I'll just welcome our student reps. Thank you. It was very nice to meet you. Really looking forward to engaging with you over the course of this year. It's really uh enriching to our conversation
013to have student reps on the board. So, thank you for your service. It'll be an exciting year. Um uh I got the honor to present um with both um Dr. Udo and Susan Bernard at the um KOSA conference last week, which we were just saying does not feel like it feels like maybe last month. It was not even a week ago that we presented. Um KOSA is a coalition of Oregon school administrators and um and these two presented on um the great work the district is doing in the realm of AI which was the theme of the conference and got to highlight um really some of the wonderful work that the district is doing um with regard to innovation in that realm. how um the district is serving students with special needs and and the
014policies um that the district is really ahead in the fact that we created policies before OSBA had codes for them and um and it was really wonderful to be part of showcasing the work that our staff has done and and the kind of innovative programs that we're seeing in the classroom every single day and to share that with colleagues around the state. And so, um, I got to be there as board member and then also just in my professional role, but, um, I was really proud to be part of that and part of that showcasing. Um, so that was that was really fun. And then I also got to be at the OSBA summer board conference in a little bit of a different role. I'm kind of tired, but um, but uh, yeah, lots of
015lots of board related work in uh, in the past um, in the past week or so. But um thank you Dr. Udo and Susan. Um it was really it's just really wonderful to showcase the great work that's happening. >> It was fun. >> Yeah, it was fun. >> Um also want to say welcome to the student reps. Uh I didn't have a Dutch roast today, but don't worry, I'll I'll bring one over. um was at the summer conference as well and I had a great time there and um spending time uh with Weston and church meet you know you guys made it very uh very tolerable so thank you so much for um spending time with me and uh I promise I won't make fun of you chair uh for a while anyway um and
016no it was great I was the uh got to host the what is it the members of color caucus for the OSBA. Um being that the president was gone was absent as VP I stepped in and hosted the meeting and it was we had a really good conversation and I learned a lot from uh chair with her round table discussion that uh she hosted. So it was great. >> I don't have a lot to share. I did do a teaching conference earlier in the summer um that really kind of brought to light um new and innovative ways to engage our students especially um just how do we authentically build relationships really. Um, and so I think there were some really interesting things that sort of although it was teaching focused, um, also kind of with
017my board head on, thinking about how kind of that culture and how the board can fit into that culture of of making sure that, um, we build relationships and having student reps on the board, I think, is is one of those ways that we showcase that and sort of walk the talk that, um, students and their voices need to be elevated, that they matter. Um, so that was really neat. Um, I was unable to go to the OSBA conference this year, but I know that Director Miles runs that show and I heard amazing things about it. Um, so, and I'm impressed you're here because I know you've got to be tired, so it's fine. What's one more meeting? Yeah. Yes. Right. Always. Um, so yeah, so that's really it. I'm excited um for this year.
018I'm excited for our reps that are here. Um, and that's it. Okay. Um, as other members have said, OSBA conference was really the thing of um, this week. Um, there were sessions on accountability, the new law that was passed by the state about what does district accountability look like, which was fascinating. Um, also about legislative implementation for all of the other bills that got passed. And there were so many bills. Uh, it was 3,000 and some bills were introduced um, in the ledge this last session. So, um, that was like a fire hose of information. And then I also attended parliamentary procedures so that I can be a better board chair and remember how to gavvel in. And I've already shown that I didn't remember what I learned. So, yay for that. Um, and then,
019uh, the cell phone policy, uh, which I'll go into much more detail as we get to the actual presentation of the first reading of that policy today. But I wanted to just stress, um, you know, I've been on the board for 18 years. Um, this is now my 19th year and even with that, every time I go to OSBA trainings and conferences, I learned something new and it's it's always an amazingly informative time. So, I was really pleased with it this this year. Okay, so with that, we'll move to public comment. We have no public comment this evening. So, there we go. That agenda item went fast. And we're moving into reports and discussions. And let's start with first reads of board policies. Director, would you please come front and center? All right. Good evening
020everyone. We have a couple board policies to um take a look at today. And I know folks are really anxious about one in particular, but I like to start with the easier one, which is board policy did. Um, and really that is just a simple update to the threshold um due to the fact that uh the PBAM is, you know, is being updated to the $10,000 thresh threshold. So, we're going to be updating that in the policy also. So, it's a simple um update. Any questions on that? All right, hearing none, let's go on to the policy JFC and that is the personal electronic devices policy and um reiterating and I know folks know that our governor has um decided that hey, you know, she wants to put into schools a restriction on the use
021of personal devices. So districts across the state are looking at policies and updating policies. And so um the policy committee got together um to take a look at the um personal electronic devices policy and make updates to that. I know that committees were being held um where there was input from stakeholders in terms of the plan around this. So I'll turn it over to Jill Jers, Chair Jers to um discuss and walk us through this because she played a critical role in this and we can answer any questions folks may have. So thank you. Um I want to start out by acknowledging the hard work and the contributions of students and staff um and the community o over the last several years when helping us develop our previous cell phone policy. It was a little
022bit frustrating that we worked so hard as a group and we came together and found what our community felt worked best for our district regarding student use of cell phones. Um, and then to have that uh just overwhelmed by a a governor's executive order. But an executive order has the force of law and we all have sworn that we will uphold all Oregon and federal laws. So, of course, we are going to um modify our policy. This is essentially a new policy. We used to have the same coded policy, but this is fundamentally new and different. Um, we're working hard to make sure that this policy is finalized, voted on, in place by the start of the school year so that come the first day of school, students know what to expect, parents know what
023to expect, and and going forward, we've got a clean uh path forward for the school year. So, we've been working really hard on this. Um, it is, however, still a work in progress, and I want to emphasize that. um OD has not yet finished writing the rules that go behind the executive order and say what exactly um it all means and so we may have significant changes between this first read and our second read. So I want to make sure my fellow board members are aware of that and please you know make sure we have a healthy conversation um and if you don't understand why changes are being made please do uh speak up. So, the social media part of the old policy, you'll notice right off the bat, has been removed. And that's because
024we believe that IIDGA, the electronic communications, and its AR policy still covered this issue. And so, it's not necessary to duplicate that here. The governor's order was fairly specific that we had to have a policy that um specifically stated how cell phones need to be stored during the school day. I should start with saying the executive order starts with it must be a belltobell ban on cell phones in schools. Um we need to have direction on how polic how those cell phones will be stored. We need to have exceptions um for medical use for IEPs and 504s. And then there will be an additional category which will involve an AR form that a parent can fill out if they feel that their child needs access to their cell phone during the day. But the general
025idea for our district at this point is cell phones will be in backpacks or in lockers from the time the bell rings until the end of the instructional day. We are not intending to have yonder pouches or lockers in classrooms where students will put their devices. Um, we also have the uh ability to allow cell phones on the bus on the way to and from school. And this draft, the the policy committee's recommendation is that we allow students to use their cell phones on the bus to and from school. We've heard from a lot of parents that they want to know that their kid made it to school safely. And so it seems like that's a pretty easy way to allow that tracking. Um, we also don't want to have to have bus drivers in
026addition to driving a car monitoring cell phone use in their on their bus. All of that being said, if a student violates other policy with their cell phone, the um they they can still be punished and it could still be up to expulsion or suspension. The governor made it very clear in her executive order that the use of a cell phone during the day does not in and of itself constitute grounds for suspension or expulsion. And so we cannot have that as one of our disciplinary measures. >> Can can I jump in real quick? The the thing that will result that could possibly result in an expulsion is if a student uses a cell phone to violate another school policy that could result in an expulsion. So we would we wouldn't expel a student if
027they were um we had progressive discipline for them using their cell phone multiple times. That would not result in an expulsion. And all of that will be spelled out very clearly in the student rights and responsibilities handbook which will be being modified right alongside this policy. It's been a very complicated summer um since the order was made on July 2nd. Um so I'm kind of jumping around a little bit and not walking through the policy step by step, but I want to make sure people have had a chance to look through it and if you have any questions. Um, I do know that a few things have changed. So, the one that's in your packet, um, printed up in the packet is not the the latest and greatest. If you follow the link, the hyperlink
028on that cover sheet, that'll give you the latest and greatest version of this policy because it is literally changing dayto day. I got a a second draft from OSBA uh on Saturday and tried to incorporate all of those changes into the draft which was already a second or third draft that we had made over the course of the month. So, um it's it's been something. But is there anything in what I've described so far that anybody has questions about, concerns about? >> I have I have one thing to add. I see um uh co-chair uh or vice chair Irvin's about to jump in. I've reprogrammed my brain. So um a thing to add is right now um chair Zme is presenting on the policy aspect of it, not the work instruction or students rights and
029responsibility aspect of it. That part's coming up um in the next segment of this meeting. Um this is a really good example of how uh when we get um administrative rule from the state, how our board jumps in as a policy board to help um collaborate with the district. And we had a great we had a great team working on collaborating on developing this policy and making sure our policy met the needs of our students um and also adhere to the um state regulations. while it's still in draft. So, I just wanted to say that um while I had an opportunity and saying this is the policy segment of it, >> great. I so one I think thing that it's helpful for the community to know because this came up early on in the year
030about a cell phone policy and we put a pause on that because this was being talked about in the legislature and so I think for the community for some people it may have seemed like we disregarded it but what we were trying to avoid is putting in place a whole policy that potentially would go and have to change and take a 180 anyway which it kind of did. So, I just want to let folks know that we were watching this the bill which then that was sort of taken one step further by the executive order, but we were watching that really closely and so kind of putting a pause on our work. Stuff was happening behind the scenes, but bringing it to the boardroom while we were watching um what the state was doing with
031this and so we could come back and we wouldn't have to do a lot of work that we would just have to undo. So, I just wanted to make that clarification because I know there were some concerns and comments after the executive order came out that was sort of I think people were wondering like why we weren't doing work before and so it was because we wanted to make sure OD and the state and OSBA were doing all their end of things first and then we would come and um and put it into place. Um, one question and this is a just not necessarily to be answered but just curious how perhaps the governor I'll maybe put it that way in terms of watches like I know it mentions that in here and if we
032are if the expectation um sort of the bigger conversation at the state level is that kiddos will be putting all of those devices in a backpack or and then are so I don't want to get too into the weeds but I'm just wondering if there was already sort of a protocol for we're asking kids to put watches in backpacks and phones and backpacks. That's sort of the expectation. >> Yep. This is for all personal electronic devices, which is why we don't call it a cell phone policy. >> Right. Right. And in fact, the the governor's definition is quite different from the definition we used to use. Um, and so the suggested uh they actually suggest also smart glasses be included as a as a personal electronic device. So that's I haven't seen a lot of
033those, but that those are certainly included in this. any device that can um make or receive calls and text messages counts as a personal electronic device. Part of the what we're going to need to do, and I think this is going to be part of what the work of the of the uh administrative staff and staff is going to be, is figuring out exactly what how that all works. Like, yeah. So, like um earbuds and headphones that are attached to a personal electronic device will not be allowed. However, earbuds and headphones that are attached to a district device absolutely will be allowed because use of district by device is not only allowed but encouraged because so much of what we do in the classroom depends on it. So there are places that will be a
034little bit yeah some of it will be a little bit confusing. There's no question. And so that's why we want to have it all done by September 1st so that everybody's on the same page moving forward. and hopefully this this chaos will all have settled down by then. Other questions? Yeah, >> just wanted to make a few comments. Um I just really appreciate the work um that a lot of people um both staff and some of our um board leadership have done and our um superintendent on uh getting this policy up and running. I know it's a lot of work, especially with the changes uh as it comes down from a potential policy at the state level to then an executive order um and with all these um possible changes and interpretations um as OSBA
035kind of translates it um and gives updates for our policy committee. Um but in spite of all that work, I'm really um excited about this policy. I think um our district's done some really good work uh last year, for example, tightening up uh the way devices were handled throughout the district, but that it was a little bit different um across our district um amongst different schools. And so I view this as a really nice opportunity to have all of our schools uh following the same policy together and a chance for our students to um have more time learning and interacting with each other and their um teachers and other staff. and I'm really excited about the positive impact on our environment, um, learning opportunities and mental health. So, um, so thank you for all the
036work. I know, um, there's been some frustrations with, um, getting the new policy up and running and all the changes, but I am also really excited to see this get implemented. So, thank you, >> Director Heymans. >> What's the difference between u belltoell and instructional time? like is there a >> yeah bell to bell I'm sorry yeah bell to bell is um from the time that um school starts the school hours to the end of the school hours while instructional time is especially in the secondary level is the segments of when instruction's happening. So passing period and lunchtime wouldn't be considered uh instructional time. And so now with this new with this new rule, it's um basically from you know 9:00 or whenever school starts to when school's released at 3 3:30 3:25 >> and
037they can't have their cell phones out at all during the >> be stored in away. Yep. >> Store away. >> And that's going to be the part um directors that's going to take some getting used to for a lot of our students. Um, a lot of our high school students were used to not h being allowed to have a um, cell phone out if they were walking to the bathroom during instruction time. >> Yeah. >> Um, but some were very much used to being able to have it out during lunchtime. And so those are some of the big changes that are happening. >> Okay. And then um we mentioned three ways that um the I guess could the policy could be circumvented or it could be allowed to have a a cell phone. Um, are
038how are we I know that it's going to be on here and but how are we going to make it so that it that parents that whose students do have an IEP or a medical condition know that that is something that they can advocate for. >> Yeah. Something. So when we actually start rolling out the schools, communication is going to be critical, right? And making sure one that everybody knows what the expectation is around the new rule, the new policy. um and then what the exceptions are and then make it accessible to everybody that uh make exemptions accessible to everyone who needs one. >> Okay. And if um if students already have an IE or a 504 uh where they're allowed to have a cell phone or whatnot or or if parents want to add
039that to their 504, what is going to be the criteria for that to be add to be added to the 504? meaning I mean they already might have one but for it to be added is there usually to have one requires a doctor's note so does a doctor have to say >> no you you would normally work through your um IEP or 504 team director kinch is that correct and then it would they would make the decision and of course the student really needs it especially um let's say they need to access it because they have diabetes and they use their um we would expedite that to make sure that they um that we don't create any any uh uh situations that do harm to students. >> And I'm not saying that this is prominent
040in our school district, but it it might be. There's uh oftent times, and I just speak from experience because my kids have um 504s where they go into a classroom and their teacher has not >> read their 504. So, if they um have their phones out or whatnot, how are we going to ensure that students with that those exemptions get um you know, not not don't get in trouble for having their cell phones out if they are using it for those intended purposes. >> Well, if it's it's written into their 504, then they can't get in trouble. But we want to prevent that situation from even happening. And so part of what we'll have to do when we roll this out is to emphasize for all educators to make sure that they're reading 504 plans
041for students if they see that um they see that flag that a student has a 504 to make sure that they're they're reviewing it the same way we expect them to do anyways to ensure that students are are not losing access to something that's critical for them to engage their education. >> Okay. >> This is actually a topic of conversation we were discussing this afternoon with regards to the student rights and responsibilities handbook. So, I think you'll get a more detailed answer to your question at that point, too. >> Well, thank you. I appreciate that. Um, let's see here. I had one more question. Sorry. Um, okay. So, storage is going to be in their backpacks or bags, but not on their person. Correct. >> Correct. as I don't know if this >> so like
042not in your pocket because if you can feel a phone vibrate in your pocket then what that would do is maybe prompt that student to take the phone out but it reduces the distraction and that was one of the core um purposes of the the mandate is to eliminate the distraction >> distractions. Okay. One of the things that we talked about in at the summer conference was that um some students, especially those that are most marginalized or um have a fear that with with the given political climate that ICE might um pick up their families or whatnot, uh they feel like being able to access their phone is a lifeline for them. Um they tal and one of the things we were talking about is that letter that was being um that >> was saying
043that we uh that could be written uh could be a way of perhaps allowing those students to have their phone. Have you guys given any thought to that? So that's a an an a an an example of something that might fall into that third category of the exemption and it's going to really have to be looked at on a casebyase basis and that's something that I suspect um Mr. Nessie will be discussing later when he's talking about the student rights and responsibilities handbook and the AR that's going to go along with this policy. >> Yeah. Thank you. >> Are there any other questions? >> Yes. I was hoping you would ask a question. Um, I've actually been wondering this since the cell phone policy came out because I checked my email a lot and so
044I knew about it as soon as it came out. And okay, so personally in my circle of like people that I study with, go to school with, and friends with, etc. Um, which consists of three people besides myself, we all use personal computers that aren't Chromebooks because we are all enrolled in IV classes. And when I tell you that 99% of the time the resources we use are blocked on the Chromebooks and like literally everybody else and I as well and upper classmen in general usually have personal computers. How is that going to work? Because we are using them for school work but especially with MacBooks. You said any device that can send or receive personal text messages is like ruled out as something that you are not allowed to have. So how will that
045work? So use a a p a student who needs the device for say two-factor authorization would almost certainly qualify for an exemption. Um, again, it's going to really depend on the individual circumstances, but anytime the classroom curriculum requires the use of a device, it could be a a district device. It might also the only thing might be a personal um electronic device. And in that case, that would be is permissible under this policy. a paragraph that starts um in academic activities in which a personal electronic device is required as part of the curriculum, students will be allowed to use their own personal electronic devices for that portion of the curriculum. So, the states thought of that. >> Thank you so much for answering. Oh, sorry. >> Thank you for asking that question. One modifier I
046want to put on there is um I don't want to make any guarantees on giving an exemption for two-way authentication. And there's other ways that you can do that without the use of a cell phone as well. Um, our team is working on the exe exemption component. You bring up a really good question though about other things that might be blocked that you need um for IB that um requires the use of Chromebook. We have an outstanding tech director over here and director Bernard and uh she will um we're going to conference afterwards and we'd love to talk with you as well and we'll talk with our principles to see if there's any barriers to being able to access sites that you need using the Chromebook because we want those shouldn't be an issue whether
047we have this policy or not. >> Thank you so much. >> But I can see why you would be use the phone as a loophole if that was an issue. >> That's a great question by the way, sir. >> Thank you. Thank you. >> Yes, sir. I'd like to uh agree with Sarah because my kid would take her uh their Chromebook to school and they would just be texting me all the time. So, if we could stop that, that'd be great. >> Noted. >> One of the things that is difficult about is about this is that we've all gotten so used to using our phones for everything and there are some things that we can actually use a computer for. Um and the district device will work for those things like email. Um, so it's
048part of it is just a retraining of we don't always have to have our phones in our hands and if they're, you know, if if you need to reach your student, um, you can text your student during the day, their cell phone will be off and in their backpack that they will receive that message at the end of the school day before they have to get on the bus so that they know they're going to Uncle Louis instead of Aunt Martha's. Something like that. Yes, Ryan, >> you said uh devices that can send or receive messages. How would that apply to media players like iPods for example? It's kind of old, but >> can you receive or send a text on >> Well, like would it would the policy prohibit the use of a media
049player like an iPod for playing music? I don't believe if it can't send and receive text messages, I don't believe this policy will apply to it. But we still have our our old adage of you can't be doing stuff that disrupts educational learning in the classroom. I don't know if your iPod qualifies for that. >> Bring a Walkman. >> I don't know if we can bring a Walkman. >> A Walkman. There you go. >> Yeah. >> My portable phongraph. >> I digress. We have a some more the agenda to get through. >> If there is no more discussion on this, this is just a first read, but does anybody have any suggestions for changes moving forward? >> All right, then. Thank you so much, Director Reed. And our next item is our student rights and
050responsibilities handbook. And that will be director Alex Pilaski. And I believe Mr. Janessie will also be coming up because he might have something to say about the cell phone use part of the equation. Uh good evening, Chair Zurme, Vice Chair Urban, members of the board, and my always favorite student school board representatives. Thanks for being here. Uh this is the time of year when staff typically comes to the board and asks for your approval of the student rights and responsibilities handbook. That process begins every spring. uh Carol and her team helped uh lead the review of that by ensuring that the affected administrators had a chance to look at their uh uh portions of the the handbook that relate to them. Um over the summer, we and communications assembled uh those pieces into one. I
051reviewed uh it mainly for clarity and some small editing changes. And normally at this time, we'd have it all tied up in a bow and ready for you. As you heard, we're awaiting a policy uh around personal electronic devices. Um Eric, who's with me today, sir, Eric is an administrator, handles a lot of special projects for TTSD. Eric's been leading the work around the uh personal electronic device policy. As soon as the board approves that policy, uh we have some language ready to strip in provided that it aligns with uh what we expect. And if not, we'll make those those changes and we'll be ready the following day to share it to to ensure that we had the uh handbook ready for our students when school starts. We need to put them in front of
052you today. So, uh with that, Eric's got a few uh things to share around the personal electronic device policy. Thank you, Director Bolasi. If we can go to the next slide, please. I I have to I have to say that director really uh let the cat out of the bag with pretty much this entire presentation. Um the the third box down there, I was going to provide some background and timelines, which she's already done, but um I'd say the main difference for our students is 9 through 12 that they're not going to be able to have their devices accessible during passing time and lunch. Next slide. You can see that um there's a sentence there. I'm not going to read every word of it, but uh devices have to be stored in a locker, backpack,
053small bag, but not in your person. We are required to establish direction to school staff. There are um uh first, second, and third violations there. um that you can read and then the exception form that you'll describe. >> So >> yeah, the violations are fundamentally the same. Yeah, it was always a tier one or two tier two in the disciplinary matrix and that has not changed. >> Yeah. And I I think everybody knows that um students can't be uh can't miss instructional time for a violation. >> I think from there it's just questions. Um but I do feel like Jill has and Dr. have answered most of them. Is there any let answer any questions that you have? >> So, so one thing I want to add just because I know people are wondering is
054um we are working on the exemption process and so uh we still have things to be fleshed out. Um and um our goal is to make sure that we have um the right balance between um ensuring that students who need exemptions get exemptions without having to jump through a lot of hoops and also um not making the exemption process. So um that's a good way to put it. I think people know where I'm going with this. We want to make sure that uh there's not an exemption process to that. So an entire school has an exemption, right? That would defeat the purpose of of implementing this policy. Overall, um I think what people should know is that even though we didn't have an allout ban last year, we were still pro putting phones away. Um,
055and I would see principles ensuring, especially at the secondary level, ensuring that students were uh not using phones, especially during when they were walking to the bathroom, like I said, or um and they did not have them out in class. Uh, we know that they're a distraction to kids uh being able to engage their education. And so we're looking at this mandate and even though it's not convenient for it to come out um in such a short amount of time before school starts, we we're trying to look at the benefits of it and see ways that we could um make sure that we're maximizing this policy to help kids engage their education and to minimize the negative disruptors that personal electronic devices uh present in schools. And we know that it's going to be complicated.
056uh you all have presented a lot of really good questions that we're going to take back to the committee that we'll take back to our principles and we'll try to problem solve these things. One thing that's important to know is that we might not get it right, but we're going to do our absolute best. And part of that is making sure that we're soliciting feedback and working with our principles and our and our educators to see what is and isn't working. And when that happens, we'll make modifications from the the practical side of that house. Um, and then also if we need to make recommendations to the board on policy, we'll make sure we take every step to do that as well. >> Yes. >> I called on him, not you. And he called on
057me. >> Um, I just wanted to kind of plus one um what was just said because I do think while this is in some ways it'll feel like a big change and there will be some pieces that will feel particularly secondary different. I think I appreciate that the last couple of years we've had a slow kind of runway of of some of this. So, a lot of the language is similar. A lot of at the middle schools that was I mean and we had great results just from what they had in place last year without a full-blown sort of executive order policy. So, I think there will be changes and we have done a good job at sort of like slow walking those changes. So it wasn't like there was no policy and regulation at
058all to the full ban. And so I I think the the tricks will be ironing out and again I think it's true we're going to do our best and it's going to be a little bit of a work in progress with the kind of implementation and how do we efficiently um make sure that we are adhering to sort of the policy um so that we're not losing instructional time trying to make sure everyone's taking their watches off and whatever. So, I think those are some of the little wrinkles that we'll just work through collectively and continue to get that that feedback. But I I appreciate the district has done a good job at sort of slow rolling this this out and good work for you all doing the handbook because that's >> definitely a beast.
059>> Thank you for that, uh, Vice Chair Irvin. And I would piggyback on that and say that um, and I'll piggy back on what Director Weston said as well. Um much of this was in place uh last year but particularly when it comes to first, second, third violations and how those are being handled. Now we have one universal policy that is going to apply K12 and it feels good to be able to tighten the belt a little bit on that. Make sure that we're all in alignment there. Um, so it is it's been a little bit of a slow drip to get to where we are, but um we're looking forward to getting the the consistency across the district that we uh we feel is possible. I I don't want to go into all the
060whatifs, but I do want to go into this one. Uh because I know like my kids would be like, "What if what if they refuse to give their cell phone up? We have 15 exceptionally capable principles that will be navigating those difficult conversations with students and families and they will uh they will work through those concerns with students and and families around uh the policy and and come out on the right side of that. Sure. >> Yeah, >> that's a that's a it's a it's a uh it's a topic of conversation amongst principles as we do some calibration activities that are are continuing and have another meeting on Thursday. >> Yeah. I'm just wondering like you know first, second, third violation. Yes. But like first violation could go into like a full-blown like expulsion if
061they don't want to give their cell phone up or whatnot. But anyway, I don't want to go into the whole >> I think I think our goal That's a really good question and I don't want to be evasive on it. I think our goal is to not escalate things with kids. Um, I spent a lot of time working at the high school level and um, a lot of time as a high school administrator and normally if a kid is uh, refusing to give their cell phone up or refusing to comply with any request, I think that warrant is just like a conversation where you're able to like understand what the actual the root cause is and why they're not willing to give it up. And from there, you can normally get a better understanding of
062what the issue is with the student and then we can retach expectations and the goal is to get the student to be compliant with the policy and we have administrators that will be really good at having those conversations without trying to escalate things so that it results in like a suspension for dis for um disobedience, right? So, we don't want that to happen because of the cell phone. We don't want that to be the the proxy for for a a bigger violation. So, we're working with our administrators on that as well. Okay. No, that sounds that sounds great. And then the other question is with kind of like twoprong with with this U mandate as well as the governor's like you know accountability measure of mandates. Have we um gone about um figuring out what
063like the added cost to these mandates are? I mean in terms of like people power and the time and all of that that it's taking us to do. >> Um I want to say I have an answer for you but we know that every every single time that we have an unfunded federally um required uh educational mandate uh that's an expense of resources. um it's a expense and opportunity cost and um ultimately uh it will end up costing the district, but we're not buying yonder bags. Um so in terms of like material cost, we're trying to we're really trying to reduce the amount of costs uh that it will that it'll cost the district. And also the fact that we've rolled these things out um case K five and mostly K8 last year will um
064hopefully make the overall cost relatively inexpensive. >> Thank you. >> Yes, >> I have a question and this may be granular but for students who have jobs I personally do too. Um, there has been times where I didn't have a job last year, but one of my friends worked at Cold Stone and her manager has asked her to change shifts last minute, like during last period. What how how would that work? Because it's like there's a whole job on the line and I know that's granular and the question may answer itself or not. I'm not really sure how I'm posing it, but would there be any exception that could be made by the teacher in the room? like what what could possibly happen with that because communication with jobs is extremely important. Um especially when
065you're a teenager and they're already hesitant to hire you at their place of establishment. So >> I I I think our um when I was in principal in we used to have uh established partnerships with with um businesses that would hire a lot of students especially around service industry and uh we'll have to make sure that we're doing communication and we'll work with our communication team so that they'll know that kids can access their phones and yeah so um there's other ways that we can relay information and other ways that we'll um try to um try to find uh solutions to when students need communication. And I'm just going to pick on like when parents need to get a hold of a kid, right, for for one reason or another. What's we'll need to develop
066a system for kids to be able to communicate. Um, but in terms of uh somebody working for Colestone or working for Subway, um, we'll they'll just need to communicate to their their bosses and their managers that they won't be able to receive phone calls or text messages during these hours and and hopefully they'll be part good partners and be able to work with schools on this without penalizing kids. >> Thank you, >> Director West. >> Thank you, Chair Zersmaid. Um, I just wanted to um mention that I think as the forms start coming in with any potential exemption requests, I'm sure that'll be informative um and um help us tighten up and adjust our policy as needed. So, um I think it might be a little bit of adjusting, but I just want to thank
067the community's um patience and also partnership as we work to roll this out. So, um, so for for those of you, um, kind of participating in the roll out, thank you. Um, and I think we'll have a a great year um, getting this moving. >> Thank you. >> And, uh, for all of our student reps, I think you guys will have an extra job to do this year, keeping us informed as to how the roll out of this policy is working in the schools. You know, talking to your peers and giving us feedback. Do we we think it's working? Do you guys think it's working? you don't it's not working the way you think it's working things like that will really want to hear that so I charge you with that thank you >> I
068just want I want to say thank you to Eric Nessie Alex Bowski and Dr. recall for just all the work that you've done and anyone else has done a lot of work around this policy. It's been a big lift in the summer and they did an outstanding job. >> It's been a crazy three weeks, that's for sure. Any other comments or questions? All right, we look forward to our second read of our student rights responsibilities handbook. Thank you. We'll move now into our action items starting with our city of Tiger, cities of Tiger and Toalatin SRO IGAS and 2526 contractors. Welcome Director C. Good evening board superintendent Udo Senate and student representatives. In June um both cities came and shared about the school resource officer program. Tonight's action item just pertains to renewing the intergovernmental
069agreements with both entities. So, both of those annual agreements have been updated to extend the term to June 30th, 2026. And the compensation subject um compensation schedules were also updated to reflect the total cost of both agreements. Are there any questions or comments on this item? I would just like to say that I think it's a testament to how good the work the the SRO uh committee put into this. What was that? Three years ago now that this contract now is so easy to roll over. We have such amazing relationships with our SRO's. They know our kids. They work well in our schools. I haven't heard anything from the community about the SRO's not working well in our schools. Quite the contrary, I hear only compliments. And I think that's in no small part because
070our SRO's really dug into what does the school district, what do the kids need and they've done a fabulous job of providing that. I would just add that and this is sort of off topic and then I'll make a motion probably. um there can be a complicated relationship and we have been through this with SRO's in schools and I and I just I sort of want to acknowledge that and also I've had so many conversations with other districts other boards parents teachers students that it still is like very complicated and not positive and we have done in the SRO's and we have sat at the round tables with students giving the most honest frank hard feedback and then those groups taking it back doing trainings that are like continually learning and implementing those things to
071the point where there are SRO's that are like I will I'm not going to go back to being an officer anymore. I will I will do this and then retire because there is nothing better than this job and I would do this for like the rest of my days if I could but there's a term limit on it. Um so I think I just kind of want to put out there that um this is the SRO term is not unique. Um but the way that we have we have worked with our SRO's and the both you know um police groups in Tiger and Chowatin um have made this really unique and the the students and the parents and the community members have really had nothing but the most positive things to say. So, I'm I
072just I want to sort of put that out there. I'll make a motion. Um, and with that, I will move to approve the 202526 SRO intergovernmental agreements with the cities of Tigard and Toualatin as presented. >> Second. Been moved by Director Urban, seconded by Director Weston that we approve the 2025.6 6 SRO intergovernmental agreements for the cities of Tiger and as presented. Is there any further comment? Hearing none, I'll take a vote. All those in favor, please say I. >> I. >> All those opposed. Motion carries unanimously. Thank you very much. >> Thank you. >> Now move on to our charter school application for Arco Eris. Dr. Lisa MCO, come on down. Good evening board director, student reps, Dr. Udo Senada. So the board as you know uh has arcois charter school application and that's
073a submitted a written proposal um asking for us to establish a public charter in TTSD under Oregon revised statutes chapter 338. And so in your board packet, you have the the application. Uh you also have a summary that includes the timeline that the district received it, initial review. Again, um under uh OS 338 uh 054, particularly sections 2 and three. Uh that is where if the application is initially complete uh given a board uh approval it can move to the next phase which would include uh public hearing uh at uh starting is complete 30 I mean 60 days from the completeness. So, just to confirm, we are not voting to approve the charter at this point, only to agree with the district's assessment that the application is complete. Is there any discussion? >> And we
074do need to make a motion for that and vote on that. >> Yeah. Okay. >> We do. >> It's not in the packet. Sorry about that. Okay. Well, I will move that the board accept the Arco Edes charter school application as complete under OS 3380452 and3. Do I hear a second? Second. Been moved by Director Miles, seconded by Director Urban that we accept the Arco Iris Charter School application as complete under OS 3380452 and three. Is there any further discussion on the matter? Director Hemans. >> So, um I'm just wondering then what is the process because I've never been through this process before. So, we accept the application as complete now and then what happens? >> Great question. Again, just to say that completeness doesn't necessarily doesn't uh mean approval. It just means that it
075goes to the next review phase which includes uh uh the uh charter uh doing a uh presentation would also allow opportunities for questions from the board and would also allow public comment and then from there a decision from the board uh to be made. >> And this is for a second location, right? that is a location uh under uh in Tiger to >> whether it's in uh our building or another offsite. >> Sure. No, but I was just wondering because I know Arcoes has a >> Beaverton. Uh so it would be a second location, not that they lost like the Beaverton blessing or uh license or whatever you call it. Okay. And I'm imagining when we do have that presentation, we'll have a very robust conversation. It might be beneficial to have that in say
076a work session where we can really ask a lot of questions, talk a lot so it's not just one agenda item. >> We can arrange that in agenda planning >> and then obviously the vote would have to be in regular business sec session, but that might give us time to really process all the things. We could also have um an update on sort of the overall process of of what it takes to charter a school in a district because we haven't chartered a school in this district for many many years and I know my fellow board members haven't been through the same process that us elderly folks have been through. So that also might be a helpful component of that. >> Maybe. Yes. Nods. No. >> Okay. I'm happy to add that you would have
077our because we have an internal team. You'll have our complete written kind of summary. Uh then uh again opportunities for Arco Eddies to uh do a presentation. If there's any questions in advance of that you would like to ask the the charter, you can make sure that those questions are submitted to them so that they are prepared as well. And then uh again, you want that public uh comment section to be at least I'm imagining 30 minutes for any public comment. >> Can I make a recommendation just for the board role in this part? And I only speak to this because this is my day job. Um but in just staying as as the board policy role, I think it is um well, I think it's it's really in important to have the informed oversight
078piece. Um, I've also seen it be very easy for a board to really slip into the details and the minutiae of um of a charter school application. Um, so and and the the the approval and the and the review process of a charter school application is really largely administrative because it's going to be really detailed. And so um so I would I would love to see us talk about what that balance is and um and just know that we are not in the in the role of doing the and I'm not saying anybody's saying this but just as a as a concept to remember that we are not in the role of evaluating the application that we are in the role of of taking that recommendation not just rubber stamping it but know that we
079are in that governance that governance role and so asking those big questions but relying on our administration to do that that really deep look. >> Thank you. >> Yes, director. >> Thank you. Um I was just interested in the um potential timeline for if this moved forward um the opening date if it was approved. So if >> approximately hi >> process if if determined that uh our code can establish a charter in TTSD it would not be able to open until the following school year. That is my understanding. >> So listed in the application it says a target start date of September 2026. Correct. Are there any further questions? I will restate the motion. We have Director Miles made the motion. Director seconded the motion that the board accept the Arco Charter School application as
080complete. >> All those in favor, please say I. >> I. I. >> All those opposed. >> Motion carries unanimously. Thank you very much. Our final action item for the night is a quick piece of housekeeping. Um on the very last page of your board packet, you will see an updated schoolboard meeting schedule. Um we erroneously put two meeting dates in December. And while I love you all very very much, I'm not sure I want to see you twice in December. And so um we have struck the Monday, December 15th meeting from the calendar. So I would be hoping for a motion to approve the amended 256 school board meeting schedule. Are there any questions? You want to come on Mr. the 15th? I move that we approve the uh calendar as amended for the board
081meetings. >> Second. >> It's been moved by Director Hime, seconded by Director Miles that we approve the amended school school board meeting schedule for 256. Any further discussion? Hearing none, I'll take a vote. All those in favor, please say I. I. >> All those opposed. >> Motion carries. We will not be seeing you on December 15th. Thank you very much. And since we have no more business to come before the board, I hereby declare as adjourned at 7:41