001All right. Good evening everyone and welcome to this regular session of the Tiger Charleton School Board. I'll call this meeting to order at 6:30 p.m. All right. Prior to this session, um we did meet um for two things. uh myself as well as director Weston did take our oath of office because um we also had an executive session convened under OS192.6602I 6602I. And so, um, Vice Chair Himemes was unable to join us at that time, but we wanted to ensure that we had as many voting members as we could. So, myself and Director Weston have already been sworn in. And so, at this time, if Vice Chair High is on, not yet. Okay. Um, then we will swear him in when he jumps in. Oh, yes. Are there any changes to the agenda? Yeah, we
002have one modification on um section 5D. Um we need to a amend some language in the resolution 242501. Um we uh my recommendation to the board is to change the name of the designate. Right now it's listed as uh Tristan Iran and instead the design should be the board chair. So that's my recommendation to the board on that amendment. All right. So I will entertain a motion to approve the agenda as amended. I move to approve the agenda as amended. Second. Motion was made by Director Zers and seconded by Director Myers. Is there any discussion on a motion? Hearing none, I'll move to a coral vote. All those in favor, please say I. I. I. Any opposed? Motion carries. All right. So we are going to um move into our first action item and then
003as soon as vice chair Himemes gets here we will ensure that he gets sworn in and does his oath of office. So the first item is the superintendent evaluation and let me grab my So this full um executive summary will be part of the public meeting notes um in the minutes but I did just want to read a few bits and pieces before we go into the vote. So the overview says, "As part of the 2024 2025 performance evaluation, the Tiger Chelton School Board affirms Dr. Udo Senator's exemplary first year as superintendent. He has exceeded expectations in key areas of leadership, demonstrating exceptional skill in strategic communication, community engagement, and fiscal stewardship. His ability to navigate complex challenges with clarity and purpose reflects a high level of professionalism and positions TTSD for continued progress and
004long-term success. In his first year as superintendent, he demonstrated strong values aligned leadership, advancing two key board directed goals. And this is really the meat and potatoes of the evaluation, which was building relationships and deepening community engagement and identifying a clear district focus for the 202526 school year. His work reflects a high level of strategic thinking, authentic connection building, and courageous decision-making in the face of complex challenges. Um, and so some of those highlights um really were all of the um Oh, hello vice chair. Um, were all of the the school visits that he did, all of those touch points were really strategic in terms of building those relationships. So, we really appreciated that um that kind of school visibility piece. um the community engagement sessions that you held um successfully negotiating um the two-year
005agreement with the TTEA in terms of the goal too. Um really there were so many key areas that sort of showed your strength in these areas. the local option levy boundary changes, the ability, we talked a lot about um the ability that you had to kind of make some of those hard decisions and kind of show some flexibility and agility when you realized um kind of like what changes needed to make and then also strategic abandonment when it came to the AOI process um were some of those key highlights. So, um, again, the full executive summary will be available, um, for the public, but that is really the high points and I'd love to open it up if board members had any additional comments before the vote. So, I actually um would recommend that we
006table this item and um, just for long enough so that we can then swear in directors. Yes. and then he can contribute and vote correct on this matter. We will table this. Okay. And then director Weston, we'll get to you in just one second. We're going to go ahead and table this item and go back to um section four, which is the oath of office, and I will hand it over to superintendent. Thank you very much. So last spring, our local counties held an election for three school board positions, zone 1, three, and five. The elections has the election office has officially certified the results for those races confirming the elections of Davidid Himemes for zone one. Um Tristan Irvin for zone 3 and Crystal Weston for zone 5. So serving on the school board
007is one of the most impactful forms of public service and our communities placed great trust in its elected leaders to guide the vision, policies and priorities of our schools. These newly elected members have earned the public's confidence to represent the needs and values of students, staff, and families. Before our elected board members can assume their official duties, they must first take the oath of office. I've already administered the lo the oath of office to chair Irvin and to director Weston. Um at this time, I'd like to administer the oath of office for vice chair David Himemes. So um vice chair if you may uh can raise your right hand and repeat after me. I, David Hyus, I, David Hyus, do solemnly swear or affirm do solemnly swear that I will support the Constitution of the
008United States that I will support the Constitution of the United States and the Constitution of the State of Oregon and laws thereof and the Constitution of the State of Oregon and laws thereof and the policies of the district Washington and Clackinus counties, Oregon and the polic policies of the districts Clackamus and Washington counties, Oregon. During my term, I will faithfully, honestly, and impartially During my term, I will faithfully, honestly, and impartially discharge the responsibilities of the office of the board of directors member discharge the responsibilities of the board of the office of the board of directors. Member of the board of directors, member to the best of my ability. to the best of my ability. You have now been officially sworn in to office for the next four years. Congratulations and thank you for your
009commitment and service to our district and students. Woohoo. Thank you. I turn it back to you, Jarvin. All right. Thank you for that. So, now we will come back to action item A and open it up for any um comments before we take that to a vote. And director Weston, did you wanna I know your hand was up prior. Did you wanna Yes, thank you. Um I just wanted to say um I appreciate Dr. Uda Satada's hard work. Uh he's been both proactive and responsive to community input. And um we have some challenges that remain, but um I have a lot of appreciation and respect for Dr. Udo Sonata. So thank you so much. It's been a pleasure to work with you this um for this uh early part of your time with TTSD. So,
010thank you. Thank you very much, Director Wesson. Mass, I will join my colleagues in saying um thank you for your leadership. You've accomp accomplished an enormous amount of work this year. And I will just say um I I definitely don't think of you as a first year superintendent. Um I keep forgetting that you are. and um and you um you lead with the expertise um and um and the air of of a of a very experienced superintendent and really appreciate um that that confidence and that leadership and I feel that confidence and leadership coming from others in the district as well and from the community and so thank you for all that you bring and how you enrich the board too. Vice Chair, did you want to go? Sure. Thank you. Um, I would like
011to echo the sentiments of uh all my colleagues that they have shared. Um, it's been a pleasure working with with you this past year. Uh, I think that you bring a knowledge to the superintendency that um it is well beyond the capacity of a firstear superintendent. uh you've got the knowledge of working with you know with the with our labor and also with um ensuring that we have an eye on instruction and ensuring that you are visible within the schools and the community. And so I really appreciate you navigating all of those um you know all all of those things and um you know with completing the goals that you set yourself up for and that we've um that we agreed to. And so I I really appreciate all of that. Director, so most of
012what I was going to say has already been said now. Um, but I would like to um build off of what Director Haime said. We gave you only two official goals. Um, but we knew when we did that that there was going to be a lot more work that was going to get done. And it was really impressive to see just how much you were able to get done. Um, and I would like to say that when we hired you, we were a little nervous about hiring somebody who had never been a superintendent before. That has not been something this district has done very often. and um it turned out to be a smashing success in my perspective. So um thank you for agreeing to come on board and thank you for doing such a
013great job for us this first year and staying never leaving. Um all right so with that I would entertain a motion. I move to approve the superintendent evaluation as presented. I second. Motion is made by director Miles and seconded by director Zersi. Is there any discussion on the motion? Hearing none, I'll move to a coral vote. All those in favor, please say I. I. I. Any opposed? Motion carries. Thank you. And I just want to say it's been an honor to um have such a supportive board and to have an amazing team that I get to work with every day. All right. So we will move into election of 2526 uh board chair and vice chair. Um so OS 332.040 requires that immediately after July 1st the district school board shall meet and organize by
014electing a chairman and vice chairman from its members. Um no member shall serve as chairman for more than two years in succession. Um so and then the same as required by oh the board officers which would be vice chair um as well. So it is um a sad day that I will no longer be a chair but I get to crown someone else. Um but honestly it's it's it's been amazing. I've learned a lot. Thank you for everyone's patience. Um, and with that, I would um ask for any nominations for board chair. Dr. Miles, I would like to nominate Jill Zersmade for board chair for the 202526 school year. If you would like that nomination, I accept your nomination. Is there a second, Director Weston? Second. Oh, vice chairs. Oh, yes. I would like to
015second the motion. Second. All right. So, right. So, we have a nomination, an acceptance of the nomination and a second. Is there any discussion on that consideration? Can we vote? Okay. All right. So, all those in Oh, Director Weston, is that your hand up for affirming? Uh, that's my hand up uh for discussion. Um, while I appreciate Director Zurme's uh longevity on the board, I would like to bring up that um I believe um Vice Chair Himez is um would be um more senior or as having served as vice chair um and while I don't always agree with um with anyone, right, because we're all individuals um I do feel that um directors um brings um a lot to his position and um and I appreciate his ability to um listen and um make sure
016that all voices are heard. So um I just wanted to say that thank you so much. That was very nice. Thank you. All right. So we will take a vote um for director Zme to be board chair. All those in favor please say I. I. I. Any opposed? Um well I respect directors um service to the board. Um, I have um uh had some challenges with um her um working relationship. So, I'm going to have to vote no. All right. Thank you so much. Motion carries. Welcome to Cherom and I will hand this to you. All right. The swap. The swap. All right. We will move then to nominating a vice chair. Are there any nominations for vice chair? I would like to nominate Tristan Irvin for vice chair. I accept. Do we have a
017second? Second. Is there any discussion on the motion? Hearing none, I'll call for a coral vote. All those in favor, please say I. I. I. All those opposed, please say nay. Motion passes. Congratulations. You're not out of the woods yet. All right, we'll move on to action item C, which is our designation of our 20242 meeting schedule. You will find this on page nine of your board packet. We have a draft of the 202526 meeting calendar. We are um going with our usual practice of having our meetings at 6:30 p.m. on the second and fourth Monday of each month. Obviously, there may be exceptions due to holidays and things of that nature, such as March, we won't have a second meeting. December, we don't have a second meeting. If there are no concerns with the
018calendar, I would accept a motion. I move that the Tiger Twilton School District Board of Directors adopt the 2526 meeting calendar that sets 6:30 p.m. on typically the second and fourth Monday evening of each month for regular board meetings as presented. Second. It's been moved by Director Irvin and seconded by Director Heman that we approve the calendar as presented. Is there any discussion? That would be Vice Chair Irvin. Vice Chair Irvin. We'll get it after a few few meetings here. Bear with me. I'm rusty on this. All right. All those in favor, please say I. I. I. All those opposed. Motion carries. Thank you. We'll now move on to our um amended resolution 2425-01, the designation of district officers, clerks, agents, and deposiitories of funds and that is director C. Welcome on this hot hot
019July afternoon. Good evening. So, I know there was some discussion about via approving the agenda and it looks like there's a proposal to amend um what's in the packet. So, just for purposes of record um under the section with the resolution talking about individuals authorized to negotiate and execute real property transactions that's being updated from board member Tristan Iran to board chair Jill Zersmeid. So this is our annual organization resolution. It covers a variety of topics including the um assignment and specification of the district clerk, budget officer, grant officer, those who are able to negotiate real property transactions. It specifies the district's record recording secretary, the chair of the financial oversight committee, the various legal um firms the district works with, whether general counsel, bond counsel, or for other matters. It identifies our auditor who
020was selected in the spring as clear CPAs. It also identifies our agent of record for purposes of insurance where we will um specify or post our legal notices where we will invest our funds among other matters. So um that was all highlighted in the summary memo and detailed in the resolution. Does anybody have any questions? I move that resolution number 2526-01 be hereby adopted as submitted. Second. It's been moved by Vice Chair Irvin and seconded by Director Miles that we approve resolution 252601 as submitted. Amended. Point of order. Should it be as amended rather than admitted? Yes, she was just saying that as amended. Okay. Yeah. All those in favor? I I. All those opposed? Motion carries. We have officers, we have clerks, we have agents. All right. Um, next up on our agenda is
021public comment, but we do not have any public comment this evening. So, we'll move into our second set of action items. Starting with our resolution 2526, our bond authorization. Sure. Very exciting time on the heels of a successful bond measure. the um team is seeking authorization to sell the bonds among other legal requirements related to executing those. So, we're targeting a mid um August cell if this motion were to be approved. It also includes an extract specifically of the bond measure ballot count among other items required by either state or federal statute. Are there any questions regarding the authorizing? I move that resolution number 252602 be hereby adopted as presented. Second. It's been moved by director Miles, seconded by directors. that we approve resolution 2526-02. Any further discussion? Hearing none, move to a vote. All
022those in favor, please say I. I. All those opposed. Motion carries. Thank you very much. And we move now to our first of actually it's not even our first it's our second of many bond contract approval items. This is where we get to do the fun stuff. Um good evening newly anointed director Mont. Thank you. Good evening. So, um bringing forth to you the the uh proposal from the architects who approved for our bond capital improvement for architectural engineering services. And so, recently we did we conducted an RFP for that those services. In our pre-proposal meeting, we had 19 firms that showed up to express interest. Um this room was pretty packed with with folks. Um after explaining um our our desires and lessons learned from the 2016 bond, we had 11 of those firms
023that actually submitted a proposal um for the services. Um we had a scoring committee that was made up of myself, Director Bernard, uh Chris Woo, and Damon Henry, both from the the bond oversight committee that served on the 2016 bond oversight committee. Um and and at that time we were able to narrow that pool down to four firms uh that we rated as our four top highest firms. Of those firms it was Arcadus Architecture, Brick Architecture, LSW and Opsis Architecture. Those firms were invited to come back for interviews and we gave them we gave them four of the four of the six questions I believe it was. uh five of the seven, I'm sorry, five of the seven interview questions at pre to allow them to prepare their proposal for the interview and we held
024two impromptu questions that we sprung on them during the at the end of their interview to see how they responded. Um at the end of that um and a lot of conversation was determined that all four of the firms should be left as qualified or notified as qualified uh to do work on the bond if we need them. But Brick Architecture was the top scoring firm. It was really close, but they were they came out of as a top scoring firm. So we uh entered into negotiations to see if we could find a a contract proposal that we would that would be acceptable to the district and we've been going back and forth for a little over a month now with them on that. Um and I'm happy to say that um we do have
025that proposal um that they've put together. It's not a complete package because the elementary school, the four elementary school renovations and the restroom renovate, the restroom at the high school, um those still need to be drilled down a little bit on the on the refinement for the scope. So that the proposal that is before you tonight is for um scoping project for Fallon Middle School is the entire um design and construction through Fowler Middle School. That one's a fairly easy one. Um, Deer Creek Elementary security and infrastructure project. Uh, that's that's a complete package for that. Uh, and then the Tiger Tiger High Exterior Restrooms. Uh, given some of the challenges, we found it was we needed to do a little more scoping and refinement of exactly what that looks like. Um, so that we
026can get the full proposal as well as the the renovation of the elementary schools. uh we need to determine exactly what those scopes are because all four of those uh schools are going to be slightly different just based on some of their needs. Um so ultimately it um comes down to we're asking the board to um approve a contract with Brick Architecture in the amount of 10,644,515 for those particular projects. And do we have an idea of the the the budget we have left for that item? Do we have enough left in it that we can get the the rest of the scope of the project? Uh yeah. So we're confident. We also uh we also went back in the 2016 bond and pulled percentages that we spent in the 2016 bond for for A&E
027services. And this this proposal falls right in line with what we spent um through the 2016 bond. I'm always glad when I see um members of our bond oversight committee were part of that process to um determine the contractors. So, it's it's good to see that that members of our community were involved in this process. Yeah, that those those folks have been very helpful, very beneficial to to the processes both in 2016 and hopefully the same moving forward and that we got so many qualified potential like candidates for that is really fantastic to hear too. actually. Is that something that we can is that a new trend that we can anticipate going forward that we'll have multiple biders or is this just perhaps a one-off or can we not really tell? Uh I think for
028multiple proposers or um yeah based on what we're hearing um I think we're going to see I think honestly we're in a pretty good cycle with this bond. Um we met with a contractor today at Twality um working on some of the Twilight stuff and they mentioned that they recently bid there was four biders on a project um very competitive came in 10 million under under budget. Um and it was only a $32 million project. Um so they're seeing they're not they're projecting and they're saying things are getting really tight in the construction side of things. So, we're hoping that we get a lot of competition and good pricing on this. So, and it looks like it may be shaping up that way. Any other comments or questions? No. If I can, I would like
029to move to award Brick Architecture, Inc. a contract for architectural and engineering services for 2025 bond capital projects in the amount of 10,644,515. Second. It's been moved by Director Heimes, seconded by Director Weston that we approve the contract. Any further discussion? Hearing none, we'll move to a coral vote. All those in favor, please signify by saying I. I. All opposed. Motion carries. Thank you very much. We now have our 12ton High School main gym bleacher repair replacement project, excuse me. Okay, moving on. Um this project has kind of been in the works for a couple of years just given the the nature of the the bleachers at that um gymnasium. Uh so we reached out to Norpack Seating um because they have a cooperative purchasing agreement through KCDA uh to get pricing on the bleachers.
030And in addition, what's not is not noted in your in your board memo, we also reached out to a different firm that did the bleacher replacement at Hazel Brook Middle School last summer to get the same proposal under a different cooperative and they came in uh they didn't give us a full proposal, but about twothirds of the way through they were significantly over this full proposal. So we said, "Okay, we're um we're going to go with the other cooperative because that's a better pricing for us." Um, so the KCDA contract is a cooperative propos or cooperative pricing um, agreement that we've used multiple times I would say in the past. Very good proposal. Norpack Seeding um, while I haven't done any projects with them here at TTSD, I did projects with them in my last
031district and they are a a quality company that does good work. Um so the total amount came in for that project at 4 432 432,38 of which 418,236 would be funded from from bond proceeds. Um ADA is is the driver on that from that bucket of of funds there. and $14,72 would be fundraised and from the building for graphics on the on the bleachers if they want appropriate graphics. Um so we're asking for the uh board to approve a contract in the amount not to exceed 432,38 for those bleachers. I move to award Norpack Seating Company for the Tolan High School main gym bleacher replacement project for an amount not to exceed $400 to $32,38. Second. It's been moved by Vice Chair Irvin and seconded by Director James to approve the award to Norpack Seating
032Company. Is there any further discussion on the motion? Hearing none, I'll move to a coral vote. All those in favor, please say I. I. I. All those opposed. Motion carries. Thank you. Thank you very much. And our final action item of the night is the approval of submission for a comprehensive literacy state development grant. And that sure doesn't look like director kins walking towards us. So, I'm guessing that Dr. McCall will be taking this item on. Welcome. Good evening, board directors. Dr. Udo Senator and tonight I'm going to just give a a brief overview of the comprehensive literacy state development grant and then uh it's our recommendation that we seek board approval for uh submission of this grant to the Oregon Department of Education. Uh the purpose of this grant, it is a a federal
033grant uh from uh the Oregon uh Department of Education which will support literacy improvement for from birth to um 12th grade. It's a four-year grant and um it's will be focused on evidence-based practices as well as filling in the gaps of literacy across prek to 12 and also the goal is to strengthen our educator capacity while ensuring equity and access to quality literacy uh instructions which will also be aligned to our uh strategic goals And then uh part of the grant is going to be based on five evidence-based activities such as curriculum, implementing uh adoption materials, professional learning and coaching, supporting our literacy specialist and coaches. Also, uh providing high doses tutoring opportunities, uh extended learning, uh particularly early learning. Um, also it will provide opportunities for uh summer learning over the course of uh
034the four years. And for our grades 6 through 12, uh some of the focus will be on training and ELA curriculum both in English and Spanish literacy training for all of our secondary teachers. uh in addition to high doses tutoring for uh grades uh 6 through 12 students as well as professional development for our specialists. And of course uh our focus is going to be on strengthening our core instruction and supports especially for our multi-ingual learners of English. For our prek to five, there will be components will include community literacy outreach in all of our elementary attendance areas. You know, we we approved adoption of our new CKLA curriculum. So we'll provide support for educators in implementing the curricular um components that will include training will include our EL or other specialists uh classified staff
035as well as admin and then uh details about the funding. So for the first year uh and that will be the 2025 through 26 uh school year uh we can get up we'll up to uh $941,800. So a little bit less than a million dollar for the first year and then for years 2 through 4 would be uh $470,000 annually. I must say that this is a very competitive grant and uh we are excited about our opportunities for this grant. Again, I want to stress that it aligns with our TTSD priorities. Uh working again to strengthen our MTSS and acade academic systems while also advancing equity through access to high quality instruction. So um that includes my sharing of this grant and you all have in your board packet and the recommendation is approval for
036submission to OD. Are there any questions? I have a couple far away. Okay. So this is looks fantastic and I'm very excited to see this. I know it mentions the high dosage tutoring for grades 6 through 12. Um, and I'm wondering if because I know that we've had a lot of success like with Ignite particularly like third grade, will that be will there be some of that high dosage tutoring as part of this grant or are we still doing that but it's not included in the grant? So the early literacy grant which is an annual grant that we already have uh kind of bridges that provides high doing opportunities for our students in elementary. So this grant would also then give the same opportunities okay as our elementary and then can this in theory could
037this funding or this grant money be used for summer learning opportunities? Yes, absolutely. Fantastic. And then when do we find out since it's a pretty quick turnaround? Good question. So they state anywhere between July and August we'll be notifying uh districts if they are approved. grants will then I think September will when we sign for the grants. So we'll know probably mid July early August. Awesome. Thank you. You're welcome Director Weston. Thank you Chair Irving U Sers. Um thank you uh Dr. McCall for the um presentation. I really appreciate all the work. Um I did have a question about the high dosage tutoring as well. Sure. Will that be online or in-person tutoring? So, for example, uh this year we ended two of our programs that had the online and elementary and then next year
038it is providing high doses tutoring uh utilizing our specialists and that could be anywhere from two to four students at a time. this uh grant we haven't specified if it's going to be online or in person but um under the definition of high doses tutoring it can be individualized or up to four students. All right. Well, thank you so much and really appreciate all your work. You're welcome. It is going to be a ton of work. If the application instructions are 49 pages long, I shudder to think how long the actual application will be. It will be a ton of work. Um, I really appreciate that this is a four-year grant. It will provide a lot of stability to the educational programming for our students and that's always a huge win. Um, so yeah, thank
039you for this board. The chair would entertain a motion. I move to approve the submission of a comprehensive literacy state development grant application. Second was motioned by director miles, seconded I think first by director he um to approve the submission of the comprehensive literacy state development grant application. Is there any further discussion? Hearing none, I'll move to a coral vote. All those in favor, please say I. I. I. All those opposed. Motion carries. And with that, we come to the end of our July 1st organizational meeting. Thank you all for putting up with my stumbling over words. It's It's weird to be back in the in the chair again. Thank you very much to uh previous board chair Kristen Irvin for seeing us through two and two two and a bit difficult years and director
040himus. Thank you for your wonderful services vice chair and I appreciate um all that you have done and I understand that with your new job stepping up to the chairmanship was not going to be an option for you. So um yeah I'm happy to try to take on this role again and we will see you all next time. I will now adjourn this meeting.