June 28, 2021 TTSD Board Meeting

001hey okay uh good evening everyone welcome to the last regular session board meeting for the 2020-2021 school year the board met in executive session at 5 30 under ors 332.0612d to conduct deliberations for persons designated by the governing body to carry on labor negotiations um happy for um this evening is unique typically our electeds coming onto the board are given their oath of office and the first meeting in july but i am just really excited to be able to sit here and welcome and bring our new three electeds on to the board and just so excited for this opportunity uh for you all to be here but prior to doing that um we do have a budget hearing and given the opportunity for our community to share their perspective on the budget uh patty do

002we have any public comment this evening for the hearing there is no public comment for the hearing so given that i will adjourn the pub the budget hearing um for this evening and we will move on to our regular board meeting i will call our meeting to order and i'm quickly going to redirect to dr wiki smith and she will bring forward the oath of office and then we will continue with the board agenda and approve it at that time thank you so much geowolf and it is my esteemed pleasure this evening to administer the oath of office to director elect w heimis director of tristan urban and director elect dr marvin lin would you the three of you please unmute and raise your right hand and repeat after me i please state your name

003one second i sorry and state your name please dr lynn marvin lynn thank you do solemnly swear you found me holiness that i will support the constitution of the united states and the constitution of the state of oregon and the laws that thereof and the laws and the policies of the tigered trolleton school district 23j and the police during my term during my turn during my turn i will faithfully honestly and impartially i will briefly honestly of board of directors member affordable director to the best of my ability to the best the best of my abilities congratulations i look forward to uh moving our work forward beginning thursday evening july 1st when you will be seated as uh current board members thank you so much and welcome aboard thank you um oh my gosh that

004was um emotional for me just uh um i'm just excited for the three of you i really am congratulations um i it'll be uh amazing so thank you all um so um no easy segue from something um so much fun uh but we will move into um our approval of the agenda and this evening's consent agenda items are april 6th work session in meeting minutes human resources personnel report may financial report and the special district election results resolution special revenue funds appropriation amended agreement with superintendent and finally the summer enrichment and child care program contract with ymca with that um i will take a motion to accept the agenda as presented uh director wolf did you ask if there were any changes to the agenda i can't um i i didn't um and so mixing

005it up for my last night here kind of made the grand deception that there were not given that poor patty changed it three times over the weekend i'll move to accept the agenda and consent agenda as presented a second motion was made and seconded to um accept the agenda as presented um we can do choral response on this item um any further discussion all those in favor signify by saying aye aye aye opposed motion carries and uh with that we will move to recognition and good news tracy good evening i will turn it over to you dr sue thank you so much it is my profound pleasure this evening to share a few words uh concerning our um outgoing board members um and so uh if you will indulge me here for a moment and

006i'm i see that director fox is still with us so i will get to the business quickly um we are we were prepared this evening to respectfully honor you in person um and specifically that honor goes to director karen emerson who have served us for four years director sharon fox also four years of service and board chair marine wolf who has served the board for 12 years due to the need to pivot to a virtual meeting caused by the extreme heat i start by inviting the three of you to join us at the august 9th board meeting where we will formally honor your your service for tonight i wish to offer a brief but heartfelt thank you to these three directors it has been an honor and a privilege to work with each of you

007these past three years each of you have led this board with transparency and a passion for keeping all students and their families at the hearts of your decision-making process you have demonstrated passion not just for what public education is but for what it should be for all tiger tualatin students and while policy and budget discussions were often a lively exchange of ideas and beliefs you were simultaneously mindful of your colleagues extending grace and care for one another as you listened to understand staying curious about one another and ultimately work towards solutions that benefited all students no surprises was not just your motto it was the way you executed your work and your collective work has resulted in a successful bond and levy campaigns that have brought first-class learning spaces technology and curriculum to life throughout

008the district gifted our students with beautiful field and performance spaces and allow the district to recruit and retain talented teachers and staff you have prioritized safety and mental health for our students recognizing the very real barriers that hold students from showing up in the classroom ready to learn you're led with an uncompromised commitment to creating equitable pathways to success for every tiger tualatin student you've challenged us and you've rolled up your sleeves to partner with us in the creation and implementation of new curriculum aligned to oregon state standards you were the state advocates and you led an unprecedented student success act process the prioritized just that success for all students by ultimately guiding investments to the areas that will and are currently addressing students who have historically been left behind there is so much more

009to celebrate and we look forward to doing that in person in august for now as you transition this evening it is our hope that you truly understand the impact that you have made the lives you have changed and those you have inspired because of your selfless service you have created a legacy for future boards to expand upon here in tiger toilet on behalf of the tiger charleston school district staff and our community i offer our warm gratitude and appreciation we know your commitment to students does not stop at the end of your board service and none of you are going very far so until we see you again we wish you all the best i would ask staff please to unmute and round show your appreciation for a round of applause please thank you chair

010um director fox dr emerson would you either of you like to say anything this evening go ahead karen poor yeah um first off i'm just very honored that i got to take a turn at serving our district um one main goal i had going in to this was to leave the district in better shape than when i started or at least no worse than when we started and i do believe that i met that goal very proud of the work that we accomplished dr sue already mentioned several things but first off hiring dr sue to close our opportunity gaps creating the equity and inclusion department to coordinate the expansion of all our equity work the bond construction work all the curriculum adoptions and purchases using those bond dollars all the one-to-one device purchases using those

011bond dollars creating annual budgets that effectively met our goals advocating for more resources more um the complete board policy update work that we did and that we adhered to all of our policies including the reserve requirements i am going to miss the work a lot it will be difficult not getting to attend the monthly principal meetings the monthly building equity coordinator meetings the curriculum adoption meetings and the caucus time during contract negotiations i do like a good meeting i learned something new every time and i got to sit with and witness all the dedicated professionals working to make positive impacts for all of our students i can't think of a better way to spend four years of volunteer time thank you for the opportunity to serve thanks uh karen i'm gonna say karen rather than

012director emerson right now um uh so thank you for covering all those things um i won't re-say those but those are great accomplishments um i guess i want to express my gratitude um to different groups and i want to preface it by saying that um this has been a tremendously difficult 18 months i can't deny that and um you know the intensity of the decisions the um being so kind of inefficiable in these meetings um so much attention we've had 500 people view this view these meetings before all this it was maybe five to ten most in the board so it's um it's been challenging in so many ways sleepless nights about decisions countless hours of research meetings talking to people to better understand the issues long meetings emails phone calls which are all wonderful

013things um you know i've learned so much and um but i just have to say it what has been very difficult um i'm not gonna miss i'm gonna i'm gonna be glad getting my sunday afternoons back i have to say but i i want to i want to do a shout out to my fellow board members and i just want to say that i've appreciated all the hard conversations we've had they've been messy at times um and i've been challenged by each of you to rethink things think of a different perspective you each bring a very unique skill set to the board and i won't go in i was going to have a list of what each of you bring because i can do that and you do you each have very unique things and

014i think it it's created a very cohesive well-working board um i appreciate that you all show up prepared you always read your board packets and from what i understand from other districts that's not uncommon for people not to have even read their board packet you all dig deep you understand you ask questions you listen um you engaged and are you care about our students and our community um and so i just want to thank all of you it's been an honor to serve with you um i am going to miss it as well in a lot of different ways i'm not gonna i'm gonna enjoy having some time back but it's a unique privilege to serve in such a capacity where you truly have to think about what you're deciding and the impact on all

015students and that's difficult a lot of times to get out of your own box and get into others um so and i also wanted to thank you for the district administration and the district staff and administration um for your transparency your professionalism for answering my answering my hundreds and hundreds if not thousands of questions over the last four years your patience as i learn acronyms laws and processes you're also proficient you've worked a tremendous amount of hours and they've not gone unnoticed i want to thank special to paddy who supported the board and i i just appreciate you so much patty for keeping us together keeping us organized and on top of things all your um just so you're so you keep us functioning so thank you and of course for dr su for our

016many many conversations uh often difficult always transparent always challenging so thank you and lastly thanks to the teachers parents and students taught me so much thank you for allowing me to serve you and to trust me with their students education so thank you uh this job's a big responsibility and that oath was kind of a nice reminder of that um so it's a nice way to wrap it up and welcome all new board members and i'll be around [Music] and i feel like i'm pulling a berry here bringing it in the end um joel can appreciate that and ben um i um so what i heard from karen and sharon and tristan david and marvin i think that you're picking up on this quickly is just um the level of um love and passion for

017this district these amazing people i will tell you my views got a little worn and a little short um particularly um over these past few months as we've tried to wrap up this work and dr su cabinet patty uh wraps you with care while they're all doing um their own uh intense difficult work and so listening to you share your oaths was just this sense of joy hard work hard work that's in front of you but this sense of joy that you're going to experience together as a team um and um i am authentically excited uh for that um definitely come in you have the heart i know that but with the open mind to to learn and to serve and i um just quickly um i know i was going to make a joke

018you get a minute for every year you served but don't worry i won't go on for 12 minutes um i um i did want to start with sue i've had the fortune the good fortune of working with four superintendents um as jill has and um i've learned so much from all four of them but sue man um karen talked about it um your just um unrelenting commitment to um equity and to outcomes for all kids and to just take the heat um i have been so fortunate to uh learn from you and just really hold you in such high regard um for that so um uh thank you uh cabinet again just you as much as i can fly off and maybe not in a televised or recorded streaming meeting but you get intense this

019work is hard work and you always um come back with care and support and todd nobody has a better laugh than you so i will i will miss that i'll give you one last one there i uh and david is probably one of the cabinet members that i've had such an amazing um good fortune to work so closely with over the years and um just i'm grateful and then of course zinnia and you know came up vito gosh almost three years ago hey i think the board could use a little guidance and support on equity work and really dug deep with us and and took us through some really challenging spaces and zinnia i'm grateful for you so thank you for all that leadership and the work that you're doing uh within ttsd um i've

020learned a ton from you so i appreciate that and um i again families and parents and i think about principals and teachers and visiting schools and those learning opportunities um they are invaluable and i will just close fellow board members sharon was right it's been such an amazing gift and honor to work with you to argue alongside you they're so important in ben just appreciate the leadership opportunity to work to strategize brainstorm and execute over this year and your energy and vision about student voice and finding that that place making that space um and then this leading us it's been again an amazing learning opportunity for me so um just appreciate you all and i think with that i will um and you know rowan i you're here and um just you are that example

021of that student that stepped up and engaged and um just grateful for that uh so i think i'll be quiet and thank you all and i i better get another mug in august thanks you guys um and i guess this is an odd once again segue because i need to take the floor again and i will we will move on to superintendent and board communications dr ricky smith thank you so much jer wolf as we close out this year's board work this evening it seems oddly appropriate we should end as we began which is virtually it appears mother nature had one more gift to give us this evening and she gave it in full space i want to acknowledge and commend the cabinet leadership and high school administrators that convened virtually yesterday to assess our

022weather conditions and the impact on district and high school summer school operations for monday the priority of this group's concern was a plan that allowed administrators to check the welfare of our students as well as to continue to provide grab-and-go food service for students and families across the district albeit on a shortened schedule both were accomplished today so kudos to the team this week is the official start of the district summer programming we are offering full day day care at four elementary sites as well as mitch charter school and champions we have begun our credit assistant and recovery program at all three high schools along with college and career readiness programs including upward bound and our partnership with superfresh youth farm next week we will launch our k-8 summer enrichment programming for over a thousand

023students at fowler middle school high school and special education re-engagement offerings also begin next week and will go into august and rounding out august we will host our tiger tualatin school district's kinder as well as ib summer jumpstart programs i also want to put just a a sharper note here in the fact that not many districts were able to stand up summer programming this year due to the short timeline in applying for state grants and so it is i really do wish our particularly our our director is elected to know how much heavy lifting has been done in a very short period of time after at the end of a very long year to ensure that our students can have continued opportunities to learn and to grow and most importantly to just be a kid

024this summer which we know all of our children deserve and deserve to be director kinch has provided washington county health with required summer programming schedule and the district health team will be managing covet 19 situations during the summer as guided by the 2021 ready school safe learners health plan on friday the governor announced oregon will reopen without restrictions beginning june 30th including a full return to in-person instruction in the fall which dr tolton has announced multiple times over the last several months that that is where we are headed in response oregon department of ed released ready schools safe learners resiliency framework as an update in that update oregon department of education will now play an advisory versus a compliance-oriented role in short oregon department of ed is releasing all decision making regarding covet 19 mitigation

025to districts in partnership with our local health departments cabinet is in the process of reviewing the framework and expects final oregon department of ed guidance by july 22nd i also anticipate outdated fall guidance from the cdc in the next several weeks an updated public health blueprint must be filed with oregon department of ed and posted on the district website by august and a full report full report to the board will be made in advance of that filing as a vaccination of students who are eligible is the best form of disease mitigation we are working with our student-based health clinic partners virginia garcia and neighborhood health centers as well as washington county to provide vaccination opportunities throughout the summer for ages 12 and older and this is based on uh we are ahead of the curve

026based on a meeting that i was um invited to along with director rose uh from the white house on vaccination clinics over the summer there is a deep concern from the white house relative to the delta variant and that it is particularly pernicious uh in in impacting um unvaccinated populations so we will be putting a full bench press and i want to say thank you in advance to director bowman and to uh representatives of our tiger talton student union and our student union uh asb groups at tigard and tualatin who will be helping get the message out they will be attending a june 30th webinar with the white house uh this wednesday um in to gather additional information as to how they can be of assistance in getting the word out so we look forward

027to doing that and then i at our next board meeting not july 1 but uh in august we will provide you with an updated report relative to vaccination efforts and where we stand uh relative uh to to the the response from our community and with that that is my report to the board this evening thank you thank you dr vicki smith uh board members i have uh a couple items first i did notice that uh board sharewolf you didn't open it up to uh your fellow directors uh after the recognition and good news as per usual but uh i will just quickly say it this it just it feels so weird um i feel like first of all the last month has just flown by and with the end of school and um this transition

028and you know i'm really excited about the new board coming on and i also know that uh you know that group has strengths that this group that is leaving doesn't have and you all are taking with you strengths and skills and institutional memory that we're going to miss really severely on this board so i'm hopeful that you all will stay engaged with the district's work and i know there's going to be a bunch of committee vacancies over the next uh year or two um for folks willing to serve so much more to be said um for each of you for your work and your service and the thousands of unpaid hours of volunteering that you've given to this community but i just did want to say thank you and then on two really happy notes

029packed with pride hosted a celebration last week organized by margie green and our our own maureen wolf and several other key volunteers to recognize the hundreds of volunteers who who put in the hours to make that program possible um they're obviously shifting to a different distribution model and a different relationship with the district all of which i think is really positive but it was a special special evening to be able to be together in person to celebrate um a really incredible initiative and then my last item is i wanted to give kudos to the city of tigard and to the leaders of the tiger twalden school district who helped organize the city of tigers very first pride parade and i see some some faces on this zoom who were also there and it was just

030a really cool event and um i will say as a gay man i never uh would have expected uh when i was a kid that tiger the suburb would be hosting a pride parade and that so many people would be um who are leaders in the community would be there but also like you know because of covid restrictions it was uh it was a relatively small event and the number one thing you saw on social media was like oh my gosh i wish i could have gone i didn't know about it i can't wait till next year and so i just i think i just wanted to say thank you to zinnia i think it was your team members i know tofino was a leader in this just really incredible work and i know it

031was also students in our district who kind of put the pressure on our leaders um at the city to say you know i know kovitz here i know it's a challenging time but uh our students deserve this and they did and it was an incredible event so um gratitude to the folks who were involved in that i too noticed that director wolf didn't give um director bowman and i a chance to say and it's probably because she's afraid of what i'm going to say about her um i am it it's very much the the the end of one era and the beginning of a new era and the new era is going to be exciting and but that we're going to we're going to have that on july 1st tonight is really about um saying

032goodbye to an era that's been so much fun um so much work um and and so much passion um when when we were sorry sorry about this director robin when we were the the the girl power board and every board member was female and we had a female soup and it was like yeah um that was a lot of fun it was a there was a camaraderie in that that i've never experienced in all of my years on the board um and so thank you uh to our three outgoings um for for that because that was that was special um and i would be remiss if i didn't single out maureen um because she has been my person to fight with to agree vociferously um with for 12 years and i it's going to be

033really weird um on july 1st to not have you in the room for me to say yes but um and and i'm going to miss you a lot and uh so i know you'll still be around and i'll you know i'll still see you at osba stuff um but it's it's going to be definitely weird uh because it's been yeah 12 out of my 14 years you've been there by my side so um best of luck going forward to all three of you and uh yeah come back and visit this often and remember the budget committee is always open for you so to that note to tristan and david and marvin jill is an outstanding sparring partner take advantage of it she'll make you think harder and um we that's that's what we do and

034but in all seriousness um take advantage of her challenge your back she'll challenge you and you'll be better for it so thank you jill and ben and i karen sharon do you have anything you'd like to add i have a couple of things um so i just wanted to um express my excitement for the numbers we're getting for the summer enrichment program i'm really excited that we are bursting at the scene with um students so i just wanted to give a shout out to the district for getting that out so quickly and and getting the word out as well to our community so i'm excited to see how that how that affects our fall performance so thank you um i did want to just make a statement to you all in the spirit of of

035differences of opinion and whatnot so i'm just going to read something to you for this evening i just wanted to say that throughout the past year and this is kind of pertaining to the child soldiers of portland article but throughout the past year i've had phone calls emails from parents students teachers of all races not just white people but all races about ideological leanings in our curricula trainings communication website etc then a couple of months ago we had the child soldiers report an article that was published whose author claimed that our district is indoctrinating our students with critical race theory after after that we all received emails phone calls and testimony inquiring if this was true number one or a given example saying that is true i just wanted to say that i encourage teachers

036parents and members of our community to learn about critical race theory so you can speak the language identify it and discuss it and discuss it in a respectful manner there's many different definitions there are many different perspectives about critical race theory or critical theory including within our communities of color very different perspectives we can debate about the definition of the theory how it influences or relates to culturally to teaching and the practice of learning however i'm not going to go there i just wanted to say that my ongoing not surprising to most of you my ongoing and long-term concern is that our massively sentimental age in which we live uniquely exposes us all to manipulation because we rightly know our own depravity and flawed propensity because we want to be quick to repent and respond

037in humility we tend to leave head lean heavily toward niceness and empathy we affirm and affirm and implement but rarely provide the space to identify or call the critical theory or world view into question and discuss the theory that is being aggressively utilized in different capacities within our broader education system i applaud our compassion and empathy desire for change but we must be thoughtful and question the original sources of the tenants of this ideology and its ultimate purpose our district is challenged to meet the needs of all students within our district as parents and trust us to provide education to their school children every day this past year that trust has been challenged for a significant number of parents as reflected in the many emails and testimonies board members have received this past year some

038have indicated they have chosen to leave our district i think we all agree we've strived to provide an environment that's inclusive welcoming and supportive of diversity we have made huge strides in family outreach lifting voices and community processes thus i hope that any parent student or teacher can open openly excuse me openly that means publicly without shame disregard or labels that they are feel free to question discuss and critique as we often encourage our own in our own classrooms critical theory practices when they have been identified in our schools we don't want to become so afraid of offending or being offended that we don't engage respectfully and ask the tough questions or have had hard conversations thank you for listening that's all i have for tonight um dr fox thank you for that and i

039um there's been so much whether that's covet or the current conversations around equity what i um look to the board and i know certainly in exec committee with vice chair bowman and dr ricky smith and these conversations moving forward with the new board as you strategically think through what are the goals centered and anchored in um academic rigor and outcome and how we bring in all voices and i am really confident that that will be center uh to the strategic thinking and the future building and i agree that we must always have space for all parents um individual voices and concerns and advocacies to have space to bring that forward to our board and i'm certain um that that will continue as the district moves forward so thank you for sharing that director fox um

040so um with that we will move to a public comment and uh patty i believe that there are none but i'd like to confirm with you there are no public comments um excellent so that gives us extra space as we review with paul our end of year goals so dr ricky smith i will hand it to you and to paul to kick us off on our report and you so much patty do you have a slide deck please if you would and paul i see you there so uh this evening board in the as i um provide you with the fourth quarter results we thought it was also an opportune time to also provide uh summary results relative to the district goals for the year so i will provide academic data for the first several

041slides and then we will shift um to reports from cabinet staff relative to the district goals and other measures so this evening will be a comprehensive report not just of academics but of all of the support systems and other data points that we have monitored all year long um and will continue to monitor going into next year relative to closing the opportunity gap for students and all of the various um strategies that must be employed to ensure that we are moving uh in that direction patty next slide please as a reminder the overarching goal for 2021 was the faithful implementation of the ready school safe learners uh and uh that you have received many reports on but that was where we were grounded this year is that you try working to do our academic work

042our instructional work within the context of a global pandemic next slide please this also has to do with the superintendent evaluation standard number five addressing uh the superintendent's ability to be an instructional leader uh relative to uh classroom instruction next slide please we'll start with mathematics and here paul has put together for you a chart that shows by grade level the use of iready assessments you received an in-depth report uh at a recent work session in april um so of uh 779 kindergarten students 628 were we were able to access and test them this spring and you can read the rest of the chart in within that vein so the number of enrolled students that we had this year and the number of students that we were able to access uh to provide to do

043these uh spring assessment paul is there anything else we need to add here i know uh yeah this is just the participation rate for each of our grade levels very good thank you so much patty next slide what you will notice here is that while the overall um you know proficient to grade standard is lower than we would want um for this year given the context of uh testing within both a virtual and then a split semi some students in virtual some students um in person i think what is most noteworthy about this data at both the k5 level elementary level as well as grades six through eight is that every group except for our um first and second our kinders and first graders and paul can speak to uh the challenges there relative to

044the n uh or the number of students tested you will notice that there was growth from wind from fall and winter to spring the thing that's noteworthy here is that the content becomes more challenging throughout the year so in the fall we're taking a look at students that and they're beginning with their beginning understanding of saying kindergarten or any of the grades what it should be as they enter that grade level the content complexity goes up through the year so to see growth not just growth you know is what we're looking for but significant growth uh speaks to the power of instruction it speaks to the way in which this particular data informs teachers instructional choices and i think it is a good harbinger of the work that's ahead of us next year when we

045are able to have our students directly in front of us and can instruct full days full weeks um in in the content you'll notice in at grades six and eight we had a a and particularly i'm looking at paul grade seven had a little bit of a dip into spring um but grade eight continued to show growth as did grade six so i'm going to stop here and see if paul if you have any other points to make here relative to that data yeah the only other point i would make regarding the kindergarten data is that this uh assessment was given very soon after our kindergartners re-entered the buildings for the very first time in their lives so i guess re-enter is the wrong way of putting that but entered our building so um it

046also reflects a shift in their experience with school that they have never experienced before so that may also be a factor in the data correct yeah thank you next slide please this i think is is also an excellent um graph in the sense that we are taking a look at uh as we disaggregate the data so on your far left you have all elementary students um k2 fall is the light blue winter is the medium blue and spring is the dark blue then you see next to that underserved students with race ethnicity then english language learners special education and tech and i i think you see here that in some in many cases it reinforces what we already know the opportunity gaps are that we want to get after but i think it also demonstrates

047this is the first time relative to our tag data that we have seen all those students tested 100 percent hit um or it's or exceeded um the mark and so again this shows you the power of formative and data that teachers can then uh sit and and take a look at what these individual groups need now interestingly enough when you shift to grades three through five you see a slot you see a slightly different pattern so here you see um all elementary students three through five but you notice that underserved race and ethnicity actually grew over time as as did our special education um and as did tag our one area again continues to be our the work that we are doing relative to our english language learners and i know that director elect having

048served as a teacher in the twee program understands the power um of bi-literacy um and uh as we go back into full-time brick and mortar our eld work will be expanding co-teaching so that teachers in the mainstream classroom whether they have a a twee program bi-literacy program within their school or not we'll be serving directly the needs of those english language learners are they are merging bilinguals so that they can access content um and be supported and scaffold to that content when you take a look at grades six through eight uh you see a similar pattern again uh except for our english language learners um all groups showed either some growth or or showed growth and then holding that growth into spring um we did not see any dips uh relative to as the content

049became more challenging same thing for tags same thing for special ed so again uh a harbinger of of really um good things to come i believe in the in the fall um as teachers are able to employ this full time and also sit together in collaborative groups to work through their data next slide please now we move to reading comprehension and here again you can see the numbers of totally enrolled students and how many were tested paul you want to give us just a little bit of a definition here about acadians versus i ready versus maze yeah each of these are different assessments that we used at the different grade levels um the acadians is a one-to-one assessment between a instructional assistant or a literacy specialist in the student i ready is that as in

050math is an online assessment where students in their class would take the assessment and then maze is uh similar to iranian that it's online uh but it is a very quick uh three to five minute assessment of the student's ability to read i'm reading comprehension i apologize thank you um and the same is true here as it was for math that the content that is tested in the fall um and versus the content tested in the spring the spring um is is of greater complexity um as it is pointing the student towards towards the next grade level next slide please patty [Music] so here you see again kinder first and second and then you also see grades three four and five good growth in most cases to winter and then in except for kinder and

051then again we see some falling off this is not an atypical pattern for us uh relative to acadians or what was once devils um and so this isn't this will continue to be an area of focus for us um as we march are particularly our pre-k students who are in our programs towards uh on-grade level reading at third grade which is the which is the benchmark we are seeking next slide please here you see um sixth seventh and eighth grade uh paul do you want to speak to the eighth grade number is there because i'm i'm thinking that one may also be heavily asterisk yeah as a data person working with the numbers this past year in the pandemic the number of asterisks and uh tildas and and not available has begun to get under

052my skin and this is another one that um both our kindergarten on the previous slide and eighth grade it's more than likely that we had an outlier when it came to the data in the fall that they were higher than expected and higher than um had been in previous years and so there's every indication that both kindergarten and eighth grade um started out higher than than it would have so it is um important maybe to look at the difference between winter and spring rather than fall winter and spring for both of those grade levels thank you paul and i think again it also demonstrates the difficulty in terms of trying to administer these tests online uh when you are not able to control testing um the in the testing environment as you are in in

053a classroom next slide please here again you have it disaggregated by by subgroups or subpopulations um and so all students underserved race and ethnicity english language learner um special special ed and tag same thing at three five where we use iready reading and same data relative to grades 6 through 8. again in most cases we saw growth as the level of complexity went up and again considering the conditions in which teachers were teaching and in many cases hybrid as well as simult simulcasting um i think that this is uh again shows that the facility with this particular assessment data tool as well as the um the skill and facility and commitment of our of our teachers next slide please it is at this point that i will turn this over to director amber fields and

054she will have the next several slides and this is relative to district goals so director fields thank you dr ricky smith how do you want to move to the next slide oh doctor sue i don't think this is me okay well i show you as i should show you in the slide deck as being the one speaking to this data um i'm happy to speak to it if you wish uh sure take it away all right patty could you back up by one slide please and paul you're still with me i'm assuming yeah yeah thank you all right so um you can see here that our office discipline referrals uh when we went into a virtual stance fell from 20.7 for every 100 students um two years ago to 0.36 this year major office discipline

055referrals or odrs for our underserved students of color emerging bilingual and students in special ed also fell dramatically now i think what's important about this data one could say well sure because they're not banging up against each other however what i will share with you at the beginning of the fall when we knew we were going into virtual director fields um and uh director kinch ended up having to field five incidences of what was then believed to be um hate speech online and followed the process of the anti-bias hate speech policy that had just newly been minted um and of those only one turned out to be a true case of hate speech the others were able to be worked through using a restorative process and basically a redirect and as to how we use

056the virtual space next slide please here you see students reporting being bullied and and harassed and you have the data from 2015 to 2021 again you notice that over the course of the years um we have had um we have seen a dip it will be interesting again this will be something that we will track closely as we always do as we come back into building what's interesting this year is as students came back into hybrid again the odrs did not increase and and i will tell you we're walking through buildings that the vibe was much different that students i think were in general appreciated being able to be back and having in in in person experience but also there was the opportunity uh in terms of spacing and other um other strategies that aided

057uh i think the interactions that students had the opportunity to have so this fall we've done a lot of learning this spring um and so this fall we will take uh what has been learned relative to to classroom management as well as hall management um and uh in hopes of continuing to build uh off of these results next slide please now director fields i've got to believe this is your slide this is me this looks like a creek side to me um but i'm also happy to speak to that no i got these i know these thank you for that for that coverage and little mix up there um so i will work i won't sit too long on the the class of 2020 slides uh for the board these were just in the packet

058so that you had comparative years we've covered these at former board meetings um so patty you can move to the next slide we just wanted to show sort of at that point in in this that last year where we were at about 41 specific to creekside um and this year for the class of 2021 we're looking um you know we sort of split these up by five to seven year uh so our first year seniors at that um graduation we are at 59.6 with eight percent um getting the ged and 31 returning to us you can then see for our fifth and sixth year we had 34 percent graduate um and 28 percent graduate with also 57 percent and 15 getting geds so our creekside community high school continues to support our students in completing

059this journey and again our philosophy is not the time necessarily in which but that you do complete this part of your life and your journey to get ready for that next step next slide please also at creekside we have about 55 seniors being served this summer for credit opportunities so one is specific to credit recovery and the als the other is some sort of enrichment credit bearing programming where students will be doing cte work for credit so between both programs we're serving about 55 seniors next slide please so we included this data set this was sort of our ongoing tracking of our class of 2020 again just for comparative data next slide please but specific to our class of 2021 and again this is our one year story of students directly in front of us

060in our care and so at tigard high we are looking at 95 percent of our students graduated 424 of 446 and at tualatin high school 93 446 students out of 478. next slide please um of our students that we were also carrying into their fifth year we have 16 students that will continue on with us specifically at tigard high we do have six of those students also working on summer so a handful of those could be completing much earlier than that full fifth year at tualatin we have 23 of our 32 students that have a plan that ranges from one week of completion through others that might take a full academic year we still have nine students that we are working hard to engage um that have been we've been a little disconnected from and

061again our counselors and support staff are working out to ensure we wrap those students back in that they complete this part of their journey as well next slide please specifically this summer we have students that have already started it um tigert high last week we had some students even already complete their credits so specific to the senior class there are five currently actively engaging in edge annuity to credit recover and graduate and at tualatin high school we have eight seniors um currently signed up to work to complete their credits over the summer and i will be passing next slide to zinnia on thank you director fields um so for the next few sections we'll be talking a little bit about the basic needs programs um just a quick reminder that we did stand up our

062a new department during the pandemic and with the funds of our sia funding we're able to really focus on our supports for families you'll see here we were able to use our mtss system to track referrals for basic needs um as a part of the basic needs system um the percent uh this is percentage of referrals not of um a percent of students being referred um and engagement needs are the greatest area of referral a teacher refers students to a basic needs team for things like no logging in on canvas um google meets or other types of learning referrals lead to supports that you'll see later on our fpa or family partnership advocate service logs and then also data points allow for further questions as you see in the next section the way that the

063data is projected paul do you have anything that you want to add to what i just said yeah i i do want to add that the data does not include four of our schools and that's not because they did not participate that is a data collection error on my part but i did want to make a note of it that this data does not include four of our schools and we'll be sure to um get those to you all in our next upboard update and director and just to clarify is the um denominator is that families or students for this percentages um i'm happy to jump in on that one the denominator is the total number of referrals so if you look at that grade it's the percent of all those referrals okay i'm sorry

064i was thinking of it in terms of okay gotcha thank you of course no worries at all next slide please so here um paul was able to help me uh look at the data a different way as highlighted in the previous um slide we noted that um engagement needs uh were a predominant need across all levels um but if you see um there's some very um uh drastic changes between um the elementary level and the secondary level uh percent of referrals at each grade level for basic needs um uh you know kind of split off when we head into the middle school range and you know this uh when we looked at this data that it offered um some more insights that and um uh inquiry that i think in the next slide we'll be

065able to take a look at some of the things that um we know to be true is that in the context of elementary schools we have one teacher with the student for a longer period of time when we go into secondary you have multiple teachers serving students for a smaller amount of time so i think that might offer some insight around the referral process as well next slide please and from there um paul i i love for you to kind of um lay out what the the heath chart um entails and i'll share some things i would like to focus attention to yeah of course this um this chart is um different from the previous one where it was a percentage of the referrals themselves this is a rate of supports provided by the family

066ship partner advocate for every 100 students at that level so for example for every 100 elementary students 9.2 of them receive support around getting wi-fi to be able to connect to school and the way to think about this is that there are approximately 6 000 elementary students so you multiply that for every um every student until you reach 6 000 9 out of 100 that is quite a large number of students that are receiving one of the ways in which i think about this is that uh wi-fi and tech hardware support is how this year our students were able to attend class and so i like to picture a classroom of around 20 to 25 students maybe 30 students and there are anywhere from 15 to 20 classrooms that would have been empty you know

067metaphorically without this hardware and software support and so that it just goes to show the types of supports that we are providing our students thank you paul and i think the thing that we noted here so all uh 16 16 schools um actually 17 schools were represented because we had um some supports for mitch as well um and so with this information what we um what sticks out for me is when we talk about the gap between um uh engagement um that is the iceberg right what you see at the the tip of the iceberg but then as family partnership advocates call and connect with families and supports they then are able to uncover some of the basic needs that actually um showed up as part of the barriers for students and families so when

068we talk about um the goal that dr sue highlights around supporting our um our goal of closing the opportunity gap by uh five percent for all students and eight percent for our underserved communities um we're looking at some of those pieces here um we also know that um you can't get to um you know learning if you have these uh very um uh real um barriers for for students and so um some of the things that we learned this year is that our basic needs team has been pivotal in supporting our students access to their education we also are looking to improve that data as well we're working with the it department um to build a database for our family partnership advocates to log um the scope of work so that we can pull and

069aggregate disaggregate the data as well to see who's being supported and um and what services and needs are are present for our students and families um next slide please the director on yeah can i um just uh ask a quick question sure can we go on this slide this is fantastic data um i just wanted to make sure i understand the if there's a linkage between this slide and the previous slide with regard to engagement on the previous slide you talked about engagement are we talking is is does this all qualify as engagement are we talking about academic engagement support on the previous slide that makes sense yeah so um if we uh the previous slide was just about referrals so these are actual services that are um that were uh given to students and

070families so if you look at academic engage engagement support there is a section there um most of the supports uh did come from um the we look here uh the hot spot it was in uh elementary and some of the supports that family partnership advocates offer are you know doing the check and checkout supports and um supporting some of those reinforcers as well as um connecting with uh uh students personally um like they might support um you know uh check-ins uh home visits and and so forth related to uh academic need so that's what that data is highlighting okay so the linkage is the the previous referrals to academic or engagement support one of these is this column here academic academic engagement support is that what you're saying that's there's one more yeah there's a

071row there and then another thing that i'm trying to highlight is that um with the referral um that um then like triggers the family partnership advocate to then contact the students or family and then from there these were the services that um were highlighted can we go back to the previous slide please um if you noticed here in the in the referrals there weren't a lot of referrals um for basic needs but there were a lot of referrals for engagement so then what happened was again like the analogy of the iceberg once you then uh connect to those that we know that were impacted they were able to then um uh drill in deeper to see what were the gaps in um because engagement uh needs might have been actually a barrier because of basic

072needs does that make sense yep thank you that's good clarification very helpful thank you for asking that all right next slide please next slide please and i think this is me dr mccall hi good evening everyone so for the next three slides i want to touch on some highlights around student attendance and engagement as we all know we started the year in comprehensive distance learning and so we wanted to measure uh student attendance as well as engagement and how we define engagement through alternate presence and that is students being engaged in their own learning through our management system canvas and our seesaw in addition to direct connections with their classroom teacher and so looking at the graph here you can see the attendance and or there's a gap between attendance and engagement and to note

073that during when we returned to school after spring break the district saw a slow and steady increase in absences leading up to the end of the school year and also we saw that on wednesdays that it was the highest attendance rate absenteeism rate on wednesdays were the days that students were participated in a synchronous learning and then also we noted that alternate presence remained a useful measure of engagement even after returning to uh in-person instruction i wanted to see if there's anything that paul did you want to add to this slide before we go to the next one uh the only uh point that i would make is that as you with the alternate present you can see it slowly growing over the year as we ourselves became familiar with how to measure and collect

074data on students um attendance in a way that we have never done before through the learning management system or through direct contact with teachers and so as we were building up that system we can see that our absence rates started going down and so it was a great way to show that our students um were engaged in their classes even beyond the scheduled times where they were supposed to log in to directly connect with their teachers and their classmates so that alternate presence and that engagement in class even remained after the return to the building that they were still logging in even when they missed school they were still logging in sometime that day yeah thank you thank you paul next slide and i also want to just note that student engagement is not meant

075as a measure of student motivation but rather of the school's ability to engage students and on this slide we wanted you to want to highlight that a student engagement is is calculated by combining both the regular attendance and by passing all classes and student engagement trends trended downward by grade level from k through 8 but with a sharp uptick in high school as you know again so this shows students who regularly attended students passing all of their classes and then the combination and then the next slide is a continuation here uh it's the same trend before returning to brick and mortar in april and then student engagement it remain lower for our underserved student population which included our students of color our english language learners and students with special needs any less thoughts to add

076to that fall no uh that's uh yeah uh the only thing that's well yeah the only thing that i would add is that if i was to show you the same graph from the middle of the year it would look about the same that um the return to the building did not change these uh the bar graph uh in in any measurable way sure okay with that um excuse me can i ask a question dr lisa sure so on that previous slide slide 24 um you mentioned the sort of downward trend from elementary to middle and i'm looking you know that i think the low point is that eighth grade at 47 um let's go back to that one okay if you don't mind can you or 48 can you um yeah there we go

077one forward can you help help us um think through or understand that data what what do we think is going on there and driving these numbers one more slide over patty the next slide okay so i'm just looking at those middle school numbers um where the indicators of both engagement as you said a measure of the school's ability to engage the students um you know 48 percent for eighth graders what do we think is driving the decline in middle school to be so much lower than um elementary and even high school okay um i'm gonna ask director phil to kind of weigh in on that i don't have a specific um answer as to exactly what's driving that it is noted that it is a smaller percentage yeah i think we'd have to dig into

078just deeper indicators around i mean this is i think where we start to get into the core or we start talking about grading practices when we start start talking about what meaningful engagement looks like it's hard without knowing this you know going into detail specific to this cohort of students and what was happening over time because i think especially given the year you have to look at the who and the circumstance and what somebody was navigating so i think it's it's down to more of the story of each student but i think as a system this takes us back to what's happening across our instructional core how our grading practices you know playing out and contributing um to that impact i think where we're going to be able to drill down really closely moving forward

079as we're taking the success work into middle school so the ninth grade success structure and program down into middle school which i think we should really see impact at both the sixth and eighth grade markers i appreciate your your question dr bowman because again the the at sixth grade they're they're just happy to be speaking as a as a former middle school principal sixth graders are excited to be to be there seventh grade is really the sweet spot uh in middle school because you could you you have been yeah and i'm seeing um associate hr director reed not her head seventh grade is they kind of own the building you know this is this is their time um eighth grade is already starting to to flip um and really exert their assert their own will

080um and so it requires a deft hand in eighth grade relative to keep those students engaged um and really doing some meaningful work uh and so i appreciate the fact that neo director fields is thinking about taking that watch system this the the ninth grade success work and and tying it back to eighth grade because that's where ninth graders come from um and so as we're looking at uh if i were a middle school principal um i would expect that my director would be asking me about okay what's going on at eight right uh versus six um and what you know how do we dig deeper into that in terms of to director field's point not just you know grading practices and attendance and all the rest of that and then how are we going

081to um strategy what's the strategy for getting after that so that's that's the basis because what i have set the mark relative to five percent um improvement relative to reading in in language arts um for all students and eight percent for historically underserved that's true k-8 and marching into that into the high school so this will give them the platform uh for for that conversation to start to dig in and determine um you know how are we going to work to turn those you know flip that flip those numbers and and move them all in the right direction thank you and patty if you go to the i think slide the next one is on parent engagement and director susan bernard do you want to speak on that one yes i do thank you dr

082mccall good evening everyone the next two slides are mine they are speaking to the parents associated with the students so this is count of students and how many parents associated with that student connected to their canvas account to canvas is probably more the proactive interface that we have versus parent view so what assignments are coming to what assignments are due and communicating with teachers so this is a percentage by race and ethnicity and just to give you an example native hawaii native hawaiian and pacific islander we have about 264 students k through 12 so about 300 or so of those parents those students had a parent that connected through canvas similarly about two percent um let's see around our black students and our asian students around five percent i think some of the noteworthy um

083where a lot of our numbers are is um with our hispanic families and we are um i think very aware of our disconnect at that point we've got um 28 percent of our um student population is identified as hispanic in our student information system and so when just barely over 30 of those families that's a large number of families that are not engaging at least through canvas this year with how their students are doing along the way so this is just a breakdown by race of what percent of each student populations have a parent that's engaging in canvas in the technical interface hopefully that makes sense i'll assume it does and we will move on but happy to answer some questions so next slide please patty and then i was looking at this sliding in

084comparison or as we were discussing eighth graders this is this is similar but now it's by grade so this is the percent of kindergartners or the percent of eighth graders who had at least one parent who is engaged or logging into canvas to kind of keep track of their their student and engage with either the parent or what the student had do so again we see a little bit of dip even in the parents who are keeping after their eighth grade at this grade level so maybe something just to kind of look at and keep in mind about the development age um at that time the other thing i'd like to make note is that while we have a great trend going up in our k um through fifth grade this is our first year

085last year was our first year we tried to put our parents in the parent view at elementary school so our elementary parents did a rock star job of trying to engage with schooling for the first year through any kind of digital tool they didn't really use parent view as our secondary school families did so hopefully this is a good sign for years to come as we get our parents of younger kids into a system where we can find various ways to keep them up to date with how their children are doing and again this is specific to canvas and we do not have and i was looking to see if i could figure out quickly but i can't we also have parent view where they could see report cards but that's kind of after the

086fact versus this is along the way during engagement and assignments so if there aren't any questions i can pass it on to todd for a new topic awesome thank you susan so we've given a lot of different tag updates this year and the work that's been happening to to strengthen our systems this highlights uh this evening the identification of gifted students uh this year 2021 and so what you see there represents the students who um a couple of things who have been identified and then currently in about in the evaluation process as well and so but just wanted to call out highlight that the state did grant a waiver to suspend identifying gifted students for this year uh due to the pandemic and and also because of the lack of assessments as we look at

087what ttsd has been able to do to garner a lot of information around student achievement and progress that lack of assessment that was going to was assumed because of the pandemic you know and data gathering allowed for a suspension of the identification process ttsd our team said no way we're going to go after it and so we completed our team completed evaluations for students who were in the process prior to the pandemic but also took the opportunity to really pile up the new single pathway identification process and those were for students who referred and needed to be evaluated using the the data that we normally would have had but we didn't have and so that's where our team really took on the work to strengthen our systems and that will continue and that's the result

088of seeing the the students who um are in the process of being identified are twice exceptional students um are underrepresented students and that really is done through that last uh those last couple of bullet points are really important is um this is where um you know the the process is more labor intensive than just looking at summative evaluation but yet looking at our own local data and and stretching beyond that and really putting our ear to the ground interviewing teachers interviewing parents wrapping teams around kind of this child find opportunity and really going after supporting our teachers and knowing what to look for you know different look for is in the classroom and as they engage with students and so that process will continue to be strengthened but in that work this year during a

089time when we saw a lot of gaps in in different ways shapes and forms in terms of terms of instruction and what potential data could be gathered the team really went after that child fine process and strengthening our systems so we wanted to highlight that all right i would um shift now to debbie and len for the next slide all right i'll take the first slide here around staff retention so what you're looking at is the first the top one is staff that stays with us for five years you know at minimum five years and so over time um as you can see uh recently that has taken a drop now one of the questions and wonderings is um there's been you know we hire a lot of temporary and we let go and so

090i wonder how much of that is part of that piece there um but nevertheless five years you know we're having a hard time retaining staff for five years or more and that's really the sweet spot so there's gonna have to you know do some digging on our end as to the why and you know we talked about conducting employee engagement surveys just to see you know how employees are feeling around job satisfaction why are our employees staying with us but that's down the road but that's the five year piece and then the one on the bottom is our probationary teachers so that's the first three years um and how many teachers are staying with are continuing and becoming contract and so over the three year period um especially between this 2018 and 2021 we see

091an increase from the previous year in my time and being a part of ttsd in these last couple years uh when it comes time for a teacher uh renewal and non-renewal um we in these last couple years have not renewed very little and so you know i believe that next year we should see a tremendous increase as you know 2018 drops off in that because we are not at least in the last couple years um very a handful of teachers in terms of three years and non-renewals um probationary teacher so the goal is 90 and we've got work to do next slide good evening everyone i would also add to the last slide that we also have a intensive three-year period where we have um additional mentoring and coaching of our probationary teachers and so

092lynn and i um also talked about just wanting to look at what's happening between that gap between the three years and the five years and what do we need to to do to not only measure that but survey our our teachers more heavily in that in that two-year gap to make sure that they're we're not missing something so that was interesting data for us to see side by side this slide um shows that that we have had a bit of an increase in our staff who are leaving our district um in terms of not their dissatisfaction with the district and the reasons why they're leaving and you know we do we do know that some of that has to do with just the state of affairs and that um everyone is seeing dissatisfaction um across

093the workforce um but we take this really seriously um so seriously that we did sit down together this spring with paul and scott to revamp our exit survey to be able to disaggregate the data more carefully between licensed and classified we do have more classified staff that exit our the workforce at ttst than licensed and we want to be able to disaggregate that and look at the reasons why we also have made this an anonymous survey um and what we have found is that it would be very helpful um to be able to have more conversation with folks that do fill this survey out and and leave us comments that have leave us having lots more questions and so giving the staff who do the exit surveys the opportunity to pass on their name and

094contact information so that hr can get in touch with them just to dig deeper into the dissatisfaction that they did um share with us in their comments so um again we did not meet our goal here and we have more work to do but we also felt that the tool wasn't wasn't giving us the correct information as well so hopefully that will will help as well can i ask just one quick question about the the previous slide actually in relation to this one that retention slide does does retention um include everybody who was hired that day whether and so that would include people that we didn't renew and people who left whether satisfied or dissatisfied or is it just people who left because they were satisfied or dissatisfied paul can you help us with that

095in terms of the data poll yeah this slide is uh leaving the district for any reason and then the next slide is those who completed the exit survey so directors mean not everybody does the exit survey and we also have talked about you know how much nagging do we do how much follow-up do do we do we we know that if people um are fairly disgruntled um or upset about something that they probably are going to fill out the exit survey um if they are um you know leaving the district due to a move or family circumstances or you know typically they may not fill that exit survey out for us so we're we're trying to that's why we also want to do more um while we've got them you know more of the i'm

096surveying of of our folks when they're actually in the workforce all right and then the last slide for hr today is around staff attendance and you know the the data here is um you know nothing that surprised me in terms of how it looks quarter one quarter two quarter three and quarter four but of course you know when we look at um the both the 19 20 school year and the latter half of the year and then you know clearly our attendance looks very different because our mode of operation was very different so uh you know i don't i don't know you know next year will be a chance for us to recalibrate and see where we are and how kovit has affected our attendance um and the work the workplace um i think that

097will be interesting next year to to track that and see how that looks comparative to the bar graph we have here and i'm not sure who i passed to next i'll take the baton okay thanks in um i if it's possible paul um maybe you and i can tag team this knowing that we're gonna be talking about current data and then also what we're planning to do related to systematizing our perception data moving forward so do you want to um take a first uh shot at it and then i'll um support the rest yeah so um uh this year uh when i was pulling the data together for the for our stakeholder perception our staff students and our family parents and caregivers um i was doing a kind of an informal inventory of of the

098um the surveys and the other in the modes of data collection for each of these groups and i did a quick tally of those that i that i knew about and then um under the planned are those that i know that are are going to be in development or um going to be used next year and so um there is a the development of a professional development survey um where it's possible that um the thought is that teachers would be surveyed directly after um a professional development and then um several months later to see the utility of that professional development in the classroom for the students i know that next year oregon is implementing their their students education equity survey so that is one that will be in place it's going to be taken by

099all students that are also taking our state tests and then um zinnia and i and our our discussions are also talking about combining doing a survey uh in combination with the um um more qualitative data that she's going to be presenting tonight around family parents and caregivers yeah thank you paul and um a little bit more about that uh information when we get to the affinity alliance spaces we're really talking about um aligning that to i think uh maybe it was a year ago two years ago our strategic plan for equity was to engage 300 families um to kind of get a temperature gauge and understanding about where they um what they perceive uh in regards to their um connection to the community as well as how their students and children are being served and

100so with a lot of our work uh this year um with our affinity connection series as well as other uh community listening sessions um part of our strategic plan for our equity team is really uh building out capacity for local schools to host some of those sessions um so that they have some of that perception data in focus groups and and listening sessions of the local area and then to be able to aggregate that uh qualitative um themes and see kind of where our district is at as well as just aggregating it um across our school so those are the plans for and our upcoming um uh data collection process and this also aligns with a lot of the work that um was brought forth by um the equity policy around what are some of

101the audits uh related to our equity pillars that we might wanna uh lean into and understand about the context of our um school district so um with that i am going to um be uh speaking to um a slide from student services and if you have questions i'll i'm happy to jot them down and hand that over to carol and heidi when they're back uh next slide please so with that um we have some teacher perception data related to pax survey um something to note is that we had about 255 responses um and the disclaimer of um you know the context typically of a a typical year is not uh that it's been a very different context for families i mean i'm sorry for teachers so um the question i feel more supported at work

102this is related to um the supports of the pacs program i feel less stress um and it has made my job easier and then students are more engaged so those are the data for this year next slide please the next uh slide is related to the um student survey around climate and culture there are typical there are typically two surveys that uh get um that are given that alternate um there is the um oregon uh wellness survey student wellness survey and the healthy teen survey um so as you see here one is typically higher than the other um i know that oh h.a hadn't decided to um come build another survey that um was able to show that currently the um broad conclusion that maybe paul can help me uh convey is that even with

103everything that's happened uh this year that students still feel as connected to the school year as they had in the previous years so um i'll pause there and see if anybody has any questions related to that okay next slide please and um for this slide um the question what would you say that in general your emotional and mental health are excellent very poor good fair um or uh poor um ttsd has seen a continuation of a trend where few and fewer students reported good to excellent emotional mental health uh something to note here that um even without the pandemic the continuation of the trend would um have occurred um paul did i explain that okay or is there something that i might have missed oh no it's just uh the the caveat is that it's

104more than likely to have occurred because we um it's hard to perceive what the world would have been like without the pandemic we have to use that term it's it's likely that it would have occurred that this trend would have continued its downward trend rather than saying that the emotional mental health of our students that that it is is low is because of the pandemic and it's because there was a trend before it of it of it going down so we'll pause there and see if anybody has any questions related to those two slides yeah i um i don't have any questions um uh just a comment as i think about you know the work going forward and i think this is particularly as again i keep going back to the strategic plan but i

105think this is a real uh poignant place in terms of you know understanding where students are clearly they were impacted by covid but to look at the trend to be able to dig deeper in that and and how do we support um the students so i just again so much really valuable data here that really to kind of continue to unpack and think strategically how we impact going forward so just appreciate the the work and and the data that's been shared so far so thank you maureen and if we go to the next few slides um i'm not going to go in depth uh because there's a lot here but um patty even if you want to skim through the next three slides we've had this year some really great opportunities to listen to us

106our families and what we heard from almost all of them is that um not only do their students feel isolated they felt isolated and to be able to have spaces where they can connect um engage and support one another as well as um find spaces to have uh questions answered maybe um because they haven't yet had that connection at the school level has been something that has been very um eye-opening we've uh been able to increase our facts uh by um by quite a bit uh quite a few groups for instance we had um our families of middle eastern and north african uh students they had requested after seeing some of the family affinity connection series to um be seen be heard and and also um the desire to share um kind of their experiences

107um that are different than than others our families of students with disabilities had um some sessions where they wanted to um share the importance of what true partnership means and what what it looks like to include uh more folks to be seen and and heard from as well as our um allies group and our families of uh talented and gifted students as well so one of the things that we do with a lot of this information is not to hold that as like um absolute truth across all of our system we use that as our improvement science um work highlights is we use that as um the the string to pull on to um ensure uh inquiry um at the local level to see what's contextually accurate for um student uh for students and families

108at the local level and so that goes back to what paul and i were talking about around some of the quant data give us the screener um that maybe asks us to pause and and question and inquire and then the qualitative data allows us um to understand contextually and um what is relevant and what is meaningful for students and families at the local level and then we can aggregate that again to use that to what we've done with our sia process our sro process is how does that then inform our decision making as a um as a district so that's on my section i'm gonna hand it off to dr sue thank you so much patty next slide please and so this is where we um end this evening's presentation relative to the east plans

109uh because that is the last data point a committee has been identified and will be coming together over the summer for training uh we will be launching the east plans as part of the sip uh the the continuous improvement plans uh for every school in the fall um and uh we are we'll be working on developing training that is needed for the committee to oversee and review the plans as well as working uh with administrators when they return in august as to uh the importance of the plans and the alignment to the anti-bias hate speech policy that where these are called out with that um we thank you for your forbearance and as we go through the end of the year data it's a tremendous amount of of work that has been done this year

110even in the midst of a pandemic and we would entertain any questions that you may still have or or comments at this time i just want to say thank you that's a tremendous amount of information a tremendous amount of work and it's really useful to have it all brought together at the end of the year like this so i know that wasn't wasn't easy but thank you thank you director it does point to the fact that i think it serves as a a strong um platform from from which to to build the next strategic plan process that there are many points within this data that are harbingers of of promising practices and effective practices and i go back to the academic data but the the purpose is you look at the academic data now that

111you've seen heard the rest of the information you know that that academic data is nested within uh the social emotional um equity work and and other pieces that you've you've heard this evening and that there is obviously still work to do so none of us are out of a job for next year we still have plenty of plenty on our plates as we move this work forward i also just wanted to thank you as the exiting board member great kind of just summary of a lot of great work and i'm excited about just our district's improvement science and um the amazing data that we have and given the kind of um it's a down the big interruption of covid and and the pandemic um i think we've learned a lot so rather than kind of

112throwing slowing us down it's really shown us a lot of opportunities and and we've had so many learnings that we can go and forward go forward with so i'm excited um about the i ready the assessments and what we can do that in combination with our improvement science and just the amazing outreach that we've done um some of the equity work and so it's just it's neat to kind of see it all come together as a good launching plan good launching plan or pad for the fall so thank you for that as my as our last meeting i ran into paul last week and mistakenly thought that maybe he was at a point where he had a break and i realized now just how many directors were asking him for data and graphs for this

113meeting so thank you very much for all of that work um it was um out of everything i heard tonight what i really appreciated was i think i heard from each of you that as you looked at your data um that you know that you were responsible for that it raised questions and that you want to learn more and that's exciting um to think that you will be like honing in on how to measure what you want to find so i really appreciate that i do have one question because it didn't come up in this presentation but the the um the information that was provided in our board book um one of the things was about cte credits and dual credits and it said n a for this year and i'm hoping that just means

114not available yet but will be coming we we will be able to calculate that i hope for this year yes um that it you are you are spot on and that it's just at the time of year we are still waiting for students to finish their work and so to be accurate that would be a report that would be made um at the beginning of the year i will just echo oh sorry yeah no please go ahead direct rolling i was just gonna echo the gratitude to the team and especially to paul for not just putting it together but being responsive to feedback over the last several weeks and in fine-tuning the report um i guess what i'm there's just so much information there there's so much data it's it's hard to sort of um

115interpret what does that mean broadly what's the narrative to attach to that data about this year and um covid obviously has made the data as was alluded to in multiple slides like it made it challenging but i guess my hope and maybe my question dr sue for you is is the hope that this is going to be baseline data for next year to build i mean virtually every measure is replicable in future years and so i guess i hope that we can kind of do comparatively and say okay here's where we were in you know 2020 and this is what um the change looks like and why but what what are the future plans for how to use this data absolutely director bowman and it should be seen as a you will hear within superintendent

116circles the concept of reset uh and so uh this is i think the importance of having this data you know even within the tri-county area very few districts tracked their academic outcomes they just simply hunkered into the ready school safe learners um and and move forward um we i find you know my commitment to that i think that you can do you know even in the midst of a global pandemic you have to know where your students are because eventually you will come out on the other side and you have to have a baseline and so and not just a baseline academically but again that academic data is nested within how the student is is is living what their lived experience is you know what their social emotional status is what their act their their

117economic says situation is what their housing situation is all of those things are nested um all of the academics is it's nested within within those those um pieces and so as we go forward with the new we will certainly track that and use those as markers of progress but it will i'm hopeful that it will also provide information um and be informative to the process relative to the next strategic plan so as we take a look at the strategic current strategic plan and we take a look at this data what needs to drop off um and fade as a scaffold and what needs to now come forward based on on the needs you're pointing out the eighth graders when you take a look at that mental health data and you you put those two pieces

118of data side by side you can see that mental health is probably an indi one of the indicators at eighth grade but then the next question is when you disaggregate the data who is it is it predominantly you know white students is it students of who are white and and of color is it you know all of that it allows you to peel back the onions so that you can you can get at root cause so um that that's part i think that's a very large part as we're coming out because we want to know as we're coming out of the pandemic and we're doing all of these strategies starting with the summer school to help you engage and to shake you know work through the the impact of the pandemic are we helping you

119heal are you are you feeling that you can engage at a better and higher level so absolutely to all the above and i absolutely want to give a shout out to paul he's got us pretty well in harness now this is his second quarterly report he has a slide deck he sits this down and basically says this is what your data set looks like you know what can i do to help you with it and he just walks us right on through it so he you know he's a master at getting us all lined up for these reports and we look forward to providing you future updates uh on a quarterly basis going into 21 uh 22. you know one one last thing sorry maureen um i was just thinking about our recently passed equity

120policy um and the the sort of accountability section this frame this framework that has been developed uh much of the data when it's disaggregated could be used in that accountability framework and i think in terms of the equity audit that just called out this is a conversation that director on and the cabinet and i have had conversation about uh because it can in terms of policy language it can be very unwieldy saying well i'm going to do an equity audit if we have these precise markers and that is the through thread from the previous strategic plan into the new strategic plan um that should be the audit the audit should vary are we making any progress in terms of basic needs supports are we making any progress relative to academics are we making any progress

121relative to mental health all of those are our equity points in that constellation yeah i you know what i think is really encouraging about reviewing this information is i think it the and again paul thank you the breadth and depth that is there i mean i think ben jill david tristan and marvin it's like you can drill down right to say we don't need to take everything away and start from scratch and you know what are our foundational key components it's really okay we we see some you know opportunities some strengths where we need to grow and really dig into that and i think that's really um exciting to see you hit the ground and and you know go after that so again dr sue thank you and paul um really appreciate the focus and

122the um the information that's provided so again i appreciate your hanging in there it was a long report but end of year um a tremendous number of data sets that needed to be given a nod for for the level of work and i'm hopeful for the for whatever community is observing this evening you can see that our commitment to academics has not changed that our commitment to understanding the learner and understanding how to help them engage at high levels has not changed if anything there is a deeper and a greater passion and more refined tools and we look forward to sharing the progress as we go into next year okay so i want to do a quick check in we had a long list of action items are we all good to go do we

123need a five minute break or we're just gonna go for it five minute break um alrighty so i have 8 24 so let's say uh back rolling at 8 30. so okay thanks [Music] so 88 degrees so grace so it's 8 30 so i'll do a shout out to my fellow board members if we can pop a few more faces up and we'll get going here gee vice chair bowman how did you do i was talking about you actually director fox um we need sharon back as well and then we'll because i think david is on deck so and david i don't um i know often we read resolutions but it's usually making statements about particular issues i do not think we have to read this resolution out loud right unless somebody wants to work

124on their hundreds of millions of um numbering uh but i think we're good to go so okay do we have okay sharon karen ben jill david sue so let's um i will reconvene us onto our action items and with that we'll begin with resolution 2021-14 adopting our budget director moore thank you chairwolf good evening to you and members of the board yes this evening we're asking the board to adopt the resolution to adopt the budget make the appropriations and impose and categorize taxes and we had our budget committee meeting in late may and since then there are no changes from the approved budget back then by the budget committee um i did want to give the update that we had assumed a state school fund level of 9.3 billion in our budget and in fact

125the legislature did adopt that funding level and for whatever reason that may come up in between the time the budget committee approves and the board adopts uh there are uh the ability to change the budget within limitations and same within during the school year once the the the next fiscal year gets underway um so with that i will address the details of the resolution so our our total budget we're asking adoption of is 401 million 39 637 dollars and that's uh made up of a general fund total general fund of just over 185 million and then there's seven other funds that make up that that total of 401 million plus and um so those uh various levels with with each fund those are the legal spending authorities uh within each fund so if there's any

126reason to spend beyond those then um we would need to take other measures um uh through the board to do that and perhaps even the budget committee if if it gets to high enough level but typically that doesn't happen um entire tualatin um we usually have sufficient appropriations to cover our our needs during the year and then the last item uh considered by the board is imposing and categorizing taxes and there's several categories there including our permanent rate of 4.98 nine eight nine two cents um per thousand dollars of assessed value and of course uh the the revenue raised from that acts as a offset to the state school fund and uh we also have our one dollar per thousand for our local option and then finally we have an actual dollar levy of 23

127million 274 700 for our bond debt repayment so in a nutshell that's what we're asking the board to consider tonight in this resolution and i'd be happy to address any questions if necessary at this point the director more just more of a comment i think we had a thorough process um and plenty of opportunities um uh to you know to engage in um our budgeting process just as clarification the permanent rate for 4.9892 is obviously set by measure five and we have no control except for maybe that 0.0008 or whatever that's there um but that really is our capped because of our current law um and with that i'll take any other board questions otherwise i'll um entertain a motion i did just want to make a brief comment here if only to put on

128the record well a couple things this is bittersweet for me um sweet in that this budget includes a couple of really amazing priorities that took a long time for students and leaders in this district to make possible including the pay-to-play fee elimination extracurricular fee elimination the period product work that emily led as a student and that all is fantastic and also acknowledged that the state school fund that we've been given is insufficient um and that the back of sia dollars which i appreciate david kind of translating to i asked a question before this about sia dollars and 100 percent of sia dollars isn't what 100 used to be i guess is one way to put it because they're using some of those dollars to backfill the state school fund um and so you know i'm

129grateful that we're going to be in i think a really healthy place for the next biennium but then the question is going to be after that um what happens so we as a board and as um you know osba and and dr su with cosa are going to have our hands full in advocating for full funding um so we don't have to make cuts um so that's i just wanted to put on the record that you know the 9.3 is is not sufficient for our district and we're fortunate to be in such a healthy financial place where we won't feel that immediately um but it certainly isn't sustainable over the long time over the long term but david thank you again for all your work leading this process excellent points thank you vice chair bowman

130for stating those for the record questions or motion i move that we adopt resolution 2021-14 as submitted second ocean was moved in seconded to adopt resolution 20 21-14 any further discussion okay we'll um do all these as quickly as possible through roll call all those in favor signify by saying aye director bowman aye dr emerson aye director fox aye dr zirchni aye and director wolf is an i budget passes unanimously thank you director moore and um our next item on the agenda is um it really is the david moore show tonight so um until we i think get to contracts um the adoption of the strategic financial plan sure wolf i apologize i'm gonna have to jump up i'm a home home alone with a dog tonight and he's having a fit he wants to

131go outside so excuse me well how long do we think the dog takes i'm trying i'm sure that's just a minute or do we want to jump to contracts and have director ebert begin something good let's go to contracts so i will move oh wow david you are fast i'm standing right or sitting right by the door and it feel actually feels a little cooler out there so maybe i can let them stay through this next agenda item [Music] so uh yes we're asking the board to consider the re-adoption of our strategic financial plan and um i want to just go over the changes within the plan not every single item but um want to give the highlights and first off is um the the first section is as is called the executive summary so

132it's kind of the shorthand version of the plan and leading off with uh dr rikki smith's letter to the community related to our financial planning process and i'm just going to share a couple highlights here and dr ricky smith always does an outstanding job communicating what our work has been over the last year related to aligning our resources with our goals as a district and uh pointing out how um when we were come coming out of the pandemic and and facing the challenges going forward were set up for success uh related to our uh strategic plan and the financial plan that supports the goals in that strategic plan and so that we can make sure uh every student succeeds and also uh she she gives an overview of our community budget process uh this year

133um including um uh of the focus uh director bowman uh earlier mentioned the student voice pieces and how that was brought to the table as a as a way of another move to remove barriers that may be in the way of of student groups and their success and then of course sharing doing our due diligence around our planning or our plan around the student success act and student investment account and giving the work group an update related to our work and as far as how those dollars have been invested and the difference they've been making for students and then finally um dr sue dr ricky smith pointed out that this is the fifth year of our our five-year strategic financial plan in response to our five-year strategic plan and uh this time next year we'll

134be coming forward with a completely new plan based on the goals that have been set by the new board in a new five-year strategic plan and um so it'll look a little likely look a little bit different a year from now and um dr ricky smith also um shows a gratitude in her letter to director karen emerson karen stepped up to be the board representative on our steering committee related to the strategic financial plan and then i appreciate her uh stepping up um after uh director wolf chairwolf served for four years on our steering committee and felt fortunate to have both of them part of the committee i think we are one of the few districts amongst those we collaborate with in this work that have a board member that's part of their internal working

135group so i really appreciate their input and perspective over the years so that's that's a a thumbnail sketch of dr ricky smith's letter to to lead off the plan and going forward tracking progress in section three um you see the long-term investment reports some updates there we have as far as instructional staff for the first time in several years we had updated investments in that area and that's uh thanks to the the student investment account dollars in the current year and then further investments this upcoming year due to the although not full funding as director bowman pointed out we will see growth in the student investment account next year and then the other significant investments are in early learning with the new early learning center opening and some enhancements with the overall program within the

136district there's going to be an additional million dollars plus invested in early learning and then the other shift that we made as far as the investment report is with the technology one-to-one area we're showing the hardware and software purchases made over the years and most of those hardware purchases of course are with bond funds and i'm just going to pause for a second to make sure there's no questions i'm not looking i'm looking at my document not at the gallery so let me know if any of you have questions so i'll move forward section four provides an executive summary of uh the four areas of strategic investments including the objectives and goals of each investment and then highlights both in the area of student outcomes and new investments for next year the four investments are

137four groups of investments are college and career readiness academic transitions redefining learning in one-on-one technology and early learning the next section five is the five year forecast uh director bowman touched upon how um likely uh going forward the the rate that we're going with increases to the state school fund are inadequate and not sustainable as far as covering the district's current service level so going forward of course we're showing the 9.3 billion dollars of state school fund money and this upcoming biennium the fall in by am we have a small increase uh forecasted of just over 3 percent to 9.6 billion and then the last year the five-year forecast would be the f in the following biennium and the assumption is a 10 billion dollar level just over an increase of just over 4 percent

138some significant factors and assumptions related expenditures as of july 1 our pers contribution rate will go down this is a rate that changes every two years the actuaries for pers are all already forecasting that that rate will go back up in two years another significant factor for expenditures with the opening of art rucken elementary school in the fall of 2023 uh we will shift uh the 1.8 million dollars that has been reserved for additional operating costs due to that school opening those will shift to the expenditure area of the forecast so all in all you'll be able to see by going forward a trend of expenditures exceeding revenues due to those assumptions of inadequate state school fund funding level and so we'll be drawing the picture showing us drawing down reserves and but one thing

139that we use this presentation for also as part of our advocacy and trying to get support for k-12 to tell the story about um the inadequate levels of funding uh now and going forward the next section are the more detailed frameworks around those strategic investments and um so basically uh just a reminder the frameworks uh provide a description and uh a theory of action approach at the beginning of each framework and then what the investments are going to be in the upcoming year and then uh what the investments have been over a multi-year timeline since the investment was started and then at the end of each framework are the the goals and measurements and student outcome based on those measurements i already touched them on some of the highlights in each of these areas so

140i'm not going to focus too much more on providing any additional detail behind the the frameworks and then i think the last item i want to mention related to the plan is we have our wonderful glossary and abbreviations at the end of the the document just some highlights for additions we've added there uh with the the focus on assessment coming out of the pandemic and and students coming back into full in-person learning we've we've added some definitions related to assessment including uh formative inter inner to interim and summative and also some of the assessments that will be put in place in assessment tools including i ready and then also the different resources that have come from the federal government in related to uh in response to the emergency around the pandemic and um also um

141the the federal the actual federal acts that created that that funding for our k-12 districts across the country so that's my overview of the current version of the strategic financial plan the the fifth and final version of this round and again we'll see likely a very different document a year from now but hopefully still with the glossary because i maintain that that glossary is an amazingly useful tool and in fact i want to point it out to all of the new board members who'll be coming on next month it's it will be your best friend for the first six months you're on the board thank you director zurich mean okay um david as always thank you um i just always appreciate the um the analysis that we have around program investments instead of which is

142a different look than um what our budgets often uh provide us with kind of the functional um accounting of expenses so i think this is a really important and useful tool um and yeah it's kind of crazy to think about the next revision and that we've been at this for a while but um just a tremendous learning opportunity um so with that um questions or i'll take a motion i just really appreciate this document for so many reasons as i was reading through it yesterday i was it struck me again how very useful it is to to have all of those charts about what we have spent money on over the years and what our cumulative um expenses have been and i just i really appreciate that um so if none of my fellow board

143members have any questions or comments nope nope one does okay i won't make em i do uh just a couple comments um i think the thing i appreciate most about pulling this off is that during the year there are so many different moving targets both with the needs and then the money that may or may not be coming promised money that may or may not be coming in so just recognizing the work that goes into this and also how director moore reminded me that um this is really year-round work um he created that great graphic for us that shows the work that goes on from january to june to create the budget um but since these investments are part of the budget it's just the work that goes in year round getting input from all

144the different departments and figuring out the best way to invest money um it just is very exciting to know that this smarter school spending work is really going to pay off um as it progresses so just excited for this thank you director emerson i moved to adopt the tiger 12 school district strategic financial plan dated june 28 second maureen you're still on mute almost to the end one meeting without having to hear those words um thanks ben um motion was made and seconded to adopt a strategic financial plan as presented further discussion okay a roll call signify by saying i um if you approve of the motion and director bowman aye director emerson aye rick fox aye director search me aye director wolfe is in i motion carries thank you david and we move to

145item c renewal of property and liability coverage in workman's comp yes this is our request to have the board consider approval of our property and liability coverage and workers comp coverage for the upcoming year and um like a year ago we're seeing substantial increases in our premiums due to several reasons um our premium uh for property and liability coverage is estimated to be uh over 797 thousand dollars for next year uh over an 18 increase from the current year the increases the reason for the increases are many including we have a really tight insurance market when it comes to reinsurance just to remind everyone pace or property casualty coverage for education is a coverage pool they're not an insurance company so they have to they take our premium dollars from all districts that participate and

146go out and buy reinsurance to cover potential losses on behalf of all the districts and so there's numerous reasons for the tight insurance market all the natural disasters including our local wildfires from a year ago there's continues to be steep losses with sexual abuse and molestation claims and then of course a new one that's become rapidly escalating or is the cyber crime claims and the one point i'll make about the the cyber coverage pace does have coverage within the policy that's part of our premium and the trouble is on several fronts our coverage is a million dollars as a district but the overall coverage for all districts across the state is 5 million so if we had huge amount of claims across the state and reach that 5 million level then there will be no

147coverage after that and the word we're getting from our agent is um this coverage will be harder and harder for pace to get due to the the rising number of claims and concerns in this area and pace emphasizes risk management on behalf of districts and the recommendation from the agent is to go out and get our own coverage on top of the coverage that is part of the pace policy so they have obtained a quote for us uh just over twenty three thousand dollars for additional million dollars coverage um and uh we're we're taking this recommendation seriously uh we have um a hoop or two to get through uh to qualify for the coverage i need to validate with director susan bernard that we can meet there's some multi-factor authentication requirements that we're looking susan

148and her teams looking at the systems see if we can meet those and as long as we can my recommendation recommendations that we move forward with this coverage it seems pretty inexpensive to me for an additional million dollars coverage besides the fact we may not have the base coverage a year or two from now so other changes uh to pace policy i mentioned the challenges with the reinsurance market and um another change is again due to challenges in the insurance market is we used to have for our um our um aggregate liability limit um 20 30 million dollars in coverage but effective next year it's only going to be 20. so we'll have 20 million dollars coverage for each case or occurrence and then 20 million dollars in the aggregate so if we for some

149reason had a 20 million dollar claim um we that would be it for us in a year's time so um the other uh highlights are um there's a the property reinsurer has added an endorsement due to some of the concerns with the cyber coverage but that that would be excluded from the property coverage document so our property is covered if if there's a fire or some other disaster but anything related to a cyber um instance uh would not be covered and i can't even think of an example what that might be but it seems like it um it may or may not be something significant but um that's a that's a change effective next year and then um pace hired an independent appraisal of all properties and so we had some updates to our values

150uh including our our newly constructed constructed bond facilities and um we found some discrepancies in and some of the the values on the the property schedule including some duplication of some of the the bond constructed work so the good news is is uh the increase that you see in the information for the property coverage to go up by a premium of a premium increase of 78 000. i i think that'll go down once they make these adjustments um for duplication and then finally a great news regarding workers comp coverage for next year our experience modification factor which drives um as a big driver the overall premium level is going down back down under one so one is kind of the average uh for similar uh agencies like our school districts and educational entities so we're

151dropping down to 0.9 well that's that's great news for us um we'll see our uh our premium go down as a result of that um next year and then the other good news is recently we found out uh the nice thing with being a safe customer is they they issue annual dividends typically if they if their um financial position ends in a positive matter so we have 148 000 coming to us in july that'll help um with our uh we we reserve these dollars uh for any uh uninsured instances um and to cover deductibles if any instances come up related to uh items that aren't covered by insurance so that's an overall summary of what we're looking looking at for insurance for the upcoming year and we are looking for board approval so i just

152want to clarify that i heard correctly that so safe is sounds like in a couple of years is basically getting out of the cyber security insurance is that correct yeah pace it sounds like it could be that's the word from pace and the insurance agent is that it's going to be harder and harder to get that coverage on behalf of school districts okay so so yeah we're we're i like the idea of looking for insurance elsewhere then so that we're not left scrambling when they suddenly announce that they're out of the game correct yeah that makes a ton of sense thank you just a follow-up question to that director moore and that is um you know pace and maybe um director wolf you have you know know this this question or i know the answer

153the question but pace was foreign because uh the risks of our education systems are unique and so we thought there was some value in pooling together um but it sounds like there's some challenges um recently with pace obtaining coverage and and maybe i'm interpreting that wrong but um is this is it still advantageous to pull together um or um you know is it better off trying to do something on our own i guess that's the ongoing question um i just wanted to bring that up and perhaps so there's no more history than i do about that yeah i don't think the challenges are with pace it's more about the insurance market um it could be any entity that could have trouble getting coverage at the level they need um and like director fox as you

154mentioned there's a couple other options we could self-insure which which some of the largest districts do but they're they're going to be out there on the market on their own trying to get the reinsurance and um there's um but for the most part districts you know up to our size they utilize pace and uh paces um what i like about the pace program is it's it's three-pronged you have um you have a board um that makes the decisions around the premium increases and any any other decisions that need to be made at a board level and then you have the osba arm that provides the legal um department when there's a reason for a district to be represented um but in a in a case that may be covered under insurance coverage then [Music] pace

155can or the osba can provide the legal arm and then there's special districts which um is a is a third entity that um provides the investigation around claims and and does the claims management so it's a real there's lots of lots of um balances in place uh to make sure that um the system overall is doing right what's right for for k-12 david i would jump in and correct me if i'm wrong i mean not just districts are i mean i think it's like the big three are self-insured as they are in health insurance so we're talking 40k plus student populations portland beaverton and salem kaiser and i just read a pace review i had an osba board meeting um just that weekend passed and i think to david's point the overall um support and

156around that services provided by pace um were pretty high and i think it's the insurance game right all of a sudden when the risks get really high and the margins aren't there you know um the models change um and um so i i appreciate the questions and maybe that is a future analysis for the board but um i i do think that it's just a pretty high level student population for those that are opting to self-insure so so um great yeah oh go ahead no i was just gonna say thank you and if anybody else there's no other questions i'm gonna make a motion okay i moved to approve pace for property and casual casualty coverage corvus for supplementally supplemental cyber liability coverage and safe for workers compensation coverage in the fiscal year 2021 22

157as presented second motion was made and seconded to approve insurance coverage as presented any further discussion okay roll call i'm signified by saying i if approve uh director bowman aye director emerson aye dr fox aye director zurich mead aye director wolf is an eye motion carries unanimously thank you david and i think with that we oh no one more um ess west substitute services um do you have two oh you do we that's right because we're gonna celebrate the zeroing out of pay to play ben has been waiting for so go ahead david sorry yes so we're in the fourth year of a four-year agreement with ess our substitute employee services provider and for our first contract we accessed the contract of david douglas school district which allowed under the provisions of their their contract

158that other districts could access uh the terms and conditions of their own contract so we've taken advantage of that and other districts have to across the state and they recently completed a a new rfp and ess and one other provider submitted proposals and uh their board recently uh awarded the the contra a new contract ess a one-year contract with five [Music] one year optional renewals and um to give some background um what we're actually paying for um when it comes to this contract are the payroll cost so the teachers generically the the pay level the daily pay level for sub teachers is approved at the state level and so everyone's paying that that same amount so and then we provide our hourly rates to ess that we want them to pay the various classified groups

159so we pay we get we basically reimburse them for their out-of-pocket payroll costs and then in recent years we've been paying 26 on top of that um the new contract um that david douglas awarded to them um good news some a little bit of more good news um the first year of the contract that goes down to 25 percent so um i think it's the first two years it's at 25 then it goes up to 26 the third year um but we estimate under these terms we would pay up to 3.4 million dollars and 21.22 for sub costs and i also noted that four years ago um we were required to do a cost analysis which i included a copy in your board materials showing that it made dollars and cents to use contracted services

160versus hiring our own employees we determined through our attorney and looking at the statute that it wasn't totally necessary to do that full analysis again as long as you could demonstrate or document that it was feasible uh to do the work uh through contracted service rather than um do the hiring internally uh and we found um you know especially during a a full school school year of full in-person instruction that uh where uh ess has been in the mid-90s as far as a a fill rate uh when a sub is is needed um you know 95 of the time roughly they're they're able to to meet the needs and um you know they have a wide network of a pool of employees in the metro area to to access and um in the current labor

161market um it could be difficult especially with uh primarily one fte doing the work to obtain subs this would be challenge this would be a challenge for for ttsd so i wanted to to point out the legal part of contracting out for this work be happy to answer any questions so have we been primarily satisfied with the way this sub program is working yeah and i i can't speak the specifics uh director ebert could kid more so but i think for the most part on the the license side it's it's been it it totally is is has been paying off for us um it's with some of the the specialized classified positions for instance um you know custodial and building monitors that's been more of a challenge but i think that's just an overall labor

162market challenge and we don't use them for bus drivers because they're such a specialized certification and training that's needed and then any other subs like for office support would go through ess also yeah i don't have anything else to add david summed it up you know there there are certainly times where um the need for subs is very heavy um mondays and fridays in the spring you know can be challenging um but that's not that's not really an ess problem per se um they do an excellent job of providing um subs for us this year has been of course an anomaly but um years past um we have had some blips for sure but they um they take feedback and work with us so well and um they're really responsive so um they've been a

163good partner for us yeah that was my recollection was that when we first uh partnered with them there were a few hiccups along the way and then they got smoothed out and it's been working pretty smoothly since yeah so i'm glad to have that reaffirmed thank you do any fellow board members have any other questions and then i'll make a motion to award a one-year contract to ess west llc for substitute employee services estimated at 3.4 million dollars in 2021.22 including the fee of 25 percent of payroll costs with five one-year optional renewals a second okay motion was made and seconded as presented any further discussion okay uh roll roll call signify if approved by saying aye director bowman hi emerson aye dr fox sorry karen hi directors hurts me hi director wolf is an

164eye motion carries unanimously um i know sorry guys i'm like okay let's go um uh thank you david and for his final presentation this evening is the approval of 2122 student fees yes so the list is short but mighty so through our budget process i think somebody mentioned earlier uh the work of our our students uh and bringing forth a proposal around elimination of the pay to play fees and so this uh asks this evening considering that the budget committee was in agreement the budget work group was in support and the board adopted the budget this evening with those fees not showing up as a revenue item uh that's the the first ask as part of this action item additionally um karen uh or director emerson's going out high mighty with the change with the

165approach with the pe locks at the high school level uh not charging for it up front and charging a fine if they do not return it and then uh an ask or recommendation from the principals to increase a fine level both at uh high school middle school level to six dollars because i understand i don't buy pe locks but i guess they're more than five dollars these days they're more than six dollars these days but they thought six dollars was a good place to land that's our short list related to student fees changes it's a great list it is a great list and uh we've given plenty of fanfare to these wins so i will just move straight into a motion i moved to adopt the 2021-2022 student fees as presented second the motion was

166made and seconded as presented any further discussion i have to do a shout out today thank you to director bowman for leading the charge on this this is something that we and i i started to like making little nibbly steps at years ago and we just never got very far and it really took a herculean effort to get the ball over the line and i just want to say thank you for doing that and i'm certain that barry is smiling um quite lara big wide smile for your um champion uh this as well ben um so uh with that um again roll call uh signify by saying aye if approved director bowman aye director emerson excitedly high for the first time in my term director fox hi director search me hi director wolf is an

167eye motion carries unanimously uh thank you david okay we will shift gears and move to contracts and this is also something that um i just really appreciate as we head into approving all the contracts before the end of the year moving into a new year so um great work uh director ebert in uh doing this i really appreciate it and with that i will hand it to you oh debbie you're right yep caught it yes um exciting to have this completed before the end of of june that doesn't often happen for all of us so um this will be great to have this done and signed off so we will um just go through these one at a time this evening so we will start with ttea and ttsd our mou on financials and start

168and stop times as discussed this evening we have a 3.25 cola which will be effective july 1 2021 a 2.82 increase to the district health insurance contribution resulting in a monthly contribution of 1 902 we have the new start and stop times for elementary middle and high school and the continued retirement incentive for one more year any questions or comments i'll take a motion thank you again director ever for your leadership i move that the tiger tualton school district board of directors ratify the 2021-2022 collective bargaining agreement financials and start end times only between the tigers walton school district and tiger children education association second motion was made and seconded as presented um any further discussion okay again roll call uh signify by um if you approve signify by saying i uh director bowman aye

169director emerson aye director fox hi directors arts mean hi director wolf is an eye motion carries thank you um director ebert uh confidential and managers uh contract yes uh on june 17th uh 2021 we met with representatives from the confidential manager group and we reached an agreement for the 2122 uh contract year agreement year which will expire on june 30th 2022. and they will receive 3.25 cola the 2.82 insurance and a step um would be given if eligible i'm recommending that we also approve of the 2122 managerial and confidential agreement between ttsd and the confidential manager group i move that the tiger talton school district board of directors approved the 2021-22 managerial and confidential agreement between the t the tiger 12 school district and the confidential manager group act second [Music] motion was made and

170seconded as presented um any further discussion all those in fig in favor signify by saying i uh roll call director bowman aye director emerson aye director fox aye director searchmate aye director wolfe is an eye motion carries unanimously and thank you all and moving on to administrators contract director ebert yes on june 23rd 2021 uh the tiger tulton school district and the representative for the ada group reached an agreement on a 2122 agreement which will expire on june 30th 2022. highlights include a 3.25 cola 2.82 insurance and a step given if eligible my recommendation is to approve the contract terms between the board and the administrative group i move that the tiger tualton school board of directors approved the contract terms between the board and the administrative group as presented second okay motion was made

171and seconded as presented any further discussion um roll call if in favor signify by saying i director bowman aye director emerson aye director fox aye director zurchmate aye director wolf is an eye motion carries unanimously and we will move to cabinet director's contract and i will continue for dr richard smith the district is at the end of a one-year contract for individual cabinet members the contracts provide for annual compensation adjustments in consultation with the superintendent and approved by the board the recommendation is to approve the following 21-22 contract adjustments for cabinet members a 3.25 percent increase in cola effective july 1 and the 2.82 increase to the district health insurance contribution contribution resulting in a monthly contribution of 1902 my recommendation is to approve the 20 22 contract adjustments for cabinet members as presented i

172moved to 20 21 22 contract adjustments for cabinet members as presented motion was made and seconded to approve cabinet member um contracts as presented any further discussion um and i was just gonna have something what said it sounded like you had a comment to make i did i just as i i didn't notice this before because clearly there is a theme for contract adjustments this year but the percentage for insurance wasn't in that cover sheet but director ebert um articulated that um in the presentation so that's on the record but i just wanted to identify that um and so with that then we will move to a vote again paul is in favor signify by saying aye director bowman aye director emerson aye director fox aye director search me all right the director wolf isn't

173i motion carries unanimously so am i switching dr ricky smith to you or do i is director ebert continuing yes directory will just continue it's not the whole and we're going to nail this before 9 30. speed and efficiency here we go all right and we do have the same um error i apologize the 2.82 did not get in there but that the monthly total did get in for the assistant superintendent contract so the district is at the end of a one-year contract for the assistant superintendent the contract provides for annual compensation adjustments and consultation with the superintendent and approved by the board the recommendation is to approve the following 21-22 contract adjustment for the assistant superintendent 3.25 cola effective july 1 2021 a 2.82 increase to the district health insurance contribution resulting in a

174monthly contribution of one thousand nine hundred and two dollars my recommendation is to approve the 2021-22 contract adjustments for the assistant superintendent as presented i moved to approve the 2021-22 contract adjustment for the assistance of attendance as presented second that was perfect motion was made by director fox and seconded by director emerson um any further discussion okay um final vote of the evening um roll call um if in favor signify by saying aye director bowman aye director emerson aye director fox aye directors are it's me hi and director wolf is an eye um well done uh 9 26 and um with that we accomplished a lot this evening so um i feel good as we wrap up and move on to july 1st so um again congratulations to v tristan and marvin and um just

175thank you all so um and with that uh we are adjourned uh goodnight everyone thank you thanks maureen thanks maureen thanks sharon thanks karen it's been lovely working with you good night you ready to go