March 15, 2021 TTSD Board Meeting

001check um i see rowan karen jill ben sharon let me pop over and see if emily is here do you guys see him i see emily okay i believe we are good to go all right good um good evening everyone welcome this evening to our march 15th regular board session the board met earlier in a work session to discuss superintendent compensation state survey and benchmarking analysis and just really appreciated rob saxon and krista parent sharing the work that they have been working on over this past year regarding um ethical compensation and the gender equity gap um with that uh superintendent ricky smith are there any changes to the agenda and before you answer that question i just want to um do a shout out to patty roberts um it was a it was a heck

002of a tap dance day today on getting our agenda squared away and just patty we so appreciate everything you do for us to keep us on track and organized so so with that uh wolf no there are no no adjustments or amendments to tonight's uh agenda thank you daddy um excellent um this evening's uh agenda includes on consent february 8th 2021 board meeting minutes march 8th executive session minutes the human resources personnel report and then the second reading of board policies gbb jbc bias incidents and hate speech board members anything to be changed from consent okay with that i will entertain a motion to approve the agenda as presented i move to approve the agenda as presented second motion was made and seconded to approve agenda as presented and any further discussion and uh i'll

003just do a choral response for the approval all those in favor signify by saying aye aye aye opposed motion carries and we will now move to recognition and good news and it will start with director n thank you chair wolf um patty am i showing the slides or are you i just wanted to check i can i've got it right here okay let me share my screen well while uh patty is doing that i have just i am overjoyed to be able to um introduce um our community partner um reap we had um put out an rfp for some supports for our equity work around our values to living and practicing culturally and community responsiveness and um reap well you'll you'll hear a little bit about the work that they're uh they've done around the

004state but um again uh so happy to have you here and in the presentation you'll get to meet um some of our our key uh partners so um i'll i'll hand it over to um director mark executive director mark jackson and anderson dubois thanks any thanks everyone for the time this evening um glad to be with you all today i'm joined by uh anderson du bois uh malik shaw kailey self nate golden and deshawn williams and uh their bios are in the actual slide deck and we'll get that in a second i want to begin just uh by extending my deep gratitude for the partnership and for the leadership and work of uos district and dr sue and her team uh it's been a pleasure thus far to work with zinnia and all of the

005actual key leaders in the district to kind of help build the framework uh for really this partnership going forward i want to begin just by doing some background context around reap and then we'll have anderson kind of lead the presentation thereafter so if we can go to the next slide please so here you you see in terms of reap we're in our 20th year's organization uh reap is in fact a multicultural youth leadership program really committed to the next week for leaders we serve students grades three through 12 in the k-25 system next site uh our mission is to proactively ignite elevate and engage uh the next wave of leaders for the future now we're not trying to be reactionary in our direct service but to be proactive and all that we do and share

006with students and school partners next slide and what you see here is just a brief overview in terms of the actual uh direct service categories which i think are aligned with just some of the priorities around the student success act funding and so forth reap is really about social emotional learning and supports we really approach the work with a restorative justice and trauma-informed lens around direct service and also around professional development opportunities we are certainly given to the important work of mental and behavioral health to ensure again that our staff have the uh the skill sets necessary to really empower uh students and also be uh thought partners in the school buildings around supporting student needs we provide uh during before after school and summer programming both virtual and also in person and we're seeing

007things opening up doing this pandemic uh so it's really about elevating student voice really about empowering students to really realize their leadership potential also to really provide supports around enhancing school culture and climate and really being thought partners with educators both in the classroom and at the admin level to ensure that all students receive an echo education uh so we're really proud of ourselves in that work uh kind of going forward uh next slide so in terms of reaps landscape uh across the state of oregon uh reap is privileged to be uh at the table around a multi-tiered approach when it comes to decision-making around student education uh we have real strong i think confidence in both the governor's staff we have staff who serve on the racial justice council specific to the education recovery

008committee also we have a strong partnership with both the house and also the senate education subcommittees we are a contractor with ode um we have been for the past six years we also have our staff who lend a committee presence with a higher education coordinating council jonas heck uh also with cosa and the oregon school boards association the key partners with our work i want to make sure that we brought that out in this presentation tonight because this level of positioning as an organization informs our work in the building on the ground level so we come into a building we're bringing this level of perspective to direct service into supports around school climate and cultural supports uh so that being shared i want to transition to uh anderson who will begin to kind of walk

009through some of the actual real detail around our uh partnership work with your district and i want to invite uh other team members to weigh in as he presents the action material as well anderson thank you could go on to the next slide so some of the work that we've done because we work to not just come in with our existing services but really work to learn and understand um and collaborate with the the systems the districts the schools that we engage with so we've taken out time to of course meet with the equity team um for the district and learn more about your your pillars we understand you guys have your administrators and bid building equity coordinators uh work that we would engage with them around that which i'll go on further detail with

010each of these different pillars you know there there's look um there there's the hopes that we'll be able to support which we aim to fulfill with affinity group advisors and student groups and support the equity department partnership as well as the student leadership summits each of these have different unique needs as we're coming to learn as we're getting to know your culture your climate and the way that you guys are able to execute things out we want to make sure that the support that we provide is relevant that is timely and that is actually effective and so as we go into the next slide i can speak on some of the conversations that we've had around the administrators and building equity coordinators it's worked with the administrative and building equity leadership teams to cultivate an

011environment to be able to hear accept and exchange and change practices align with to student feedback uh feedback loops have been a really big thing that i'm hearing is a need within the district to make sure our communities understand what uh what we are doing on the administrative district level um so they know that there's changes happening um or that some things are staying the same whatever that might be our communities are in sync with what we're doing at the top and vice versa that the changes that we're making are well informed by our communities by our students by our families by our stakeholders then as well uh partnering with rap services for training and counseling service and cultural and structural changes this is done by desean williams who is on the call now later

012talk more in depth about what he's able to bring into partnership with us through his bio and through words of of support and then as well we will support development and practice of collectivist and community responsive lens with trauma-informed practices this could come through some of the trainings that will be offered to the district and to the schools for the for the teachers and administration this can also come as the uh the the using an equity lens all throughout the practice of developing programming so whether that is a town hall whether it is working with student leaders um to understand trauma-informed practice um and and and everything that we do at this time if there's anything else that any of my other team members would like to lend right after this slide now would be

013a good time um i'm hi kaley here um i would just share that um within the staff pillar and the uh and the student pillar we acknowledge the the engagement that's necessary to kind of um structurally build affinity groups and help our you know help districts and help school staff and help everyone from you know the school level up understand what the point and kind of intention and objectives of affinity groups are and then really getting to do the work in depth with the students as well on the direct service level so um kind of you'll see that dual work happening in both spaces where we're really trying from top down and back um up down down and up as anderson was speaking to both those systems just making sure that everything's um consistent and

014that we know that the work and the objectives that we're building towards were built from that student lens absolutely and as uh our executive director mark jackson was saying we've been doing this for about 20 years now and not just within one district but across the state within multiple districts so we have best practices um and and now as we grow into other states of what is going on what has been helpful what has been effective to really see meaningful changes and sometimes it's counterintuitive um and sometimes it's pretty much straightforward um to to the practices that we've we've seen and we want to make sure that those changes as kaylee was saying um are integrated um with understanding and and visibility all throughout the system thank you for adding that kaylee could we go

015on to the next slide so uh adding in with the staff pillar another piece that we want to work with as we are not ourself an affinity group we're an organization that supports different groups and with that we want to work with staff advisors who are working with those affinity and alliance groups to support those best practices that we're talking about in supporting students skills for leadership and advocacy as i said we there's so many things that we get to see within different districts of what is tried and what is true and it's it's amazing to see little details that sometimes don't cost anything because it's just conversations it's just procedures and best practices that make the system that much more efficient when understanding the communities that we're serving and making sure that our families

016and our stakeholders are comfortable and and supported the other piece is that reap staff will support the rollout and structure of district aligned groups and program develop i've seen schools directly in in my work with reap that um are not always aligned with what the district is saying and sometimes that can be tough and so to have an organization that's working from the grassroots to the top top down to the grassroots where you know schools are not building necessarily their own strategic goals that are separate from what you um or what the district is saying and intending to do and we want to make sure that our school board's in alignment with that as well um and so um with our programming we meet with everybody we're able to see um some of those things

017that sometimes might get missed um in terms of support and we try and fill in those gaps whatever they might be to support and collaborate with the district themselves and at the end is the staff um and the students that that benefit that benefit um for the interest of time i believe we're going to continue on to the next slide so the next piece within the staff pillar is also working with the equity depart department partnership working to build equity coordinators culturally responsive coordinators culturally responsive liaisons family partnership advocates fan family liaisons to support youth voice very important there and partnerships to build the capacity of schools and districts to be responsive to racially culturally and linguistically diverse staff students and families each of those pieces have each their own separate components which is very

018important to think um of on and work with um a lot of times um as we work with different districts different schools sometimes there's the thought that all this is like just happens within a bubble um which um it it it doesn't if we're looking at changing and developing student success we know majority of things that students learn and engage in aren't just within the four walls of school building and so we need to bring in community organizations families um partnerships um to really talk about what this looks like as i was saying to fill in some of those gaps um and that that can be um really important really really important if we can go on to the next slide another piece of the staff pillar is to develop student leadership summits and i

019emphasize student voice in the last live because that is something that we are all about um with reap as executive director mark jackson was saying earlier with our mission statement um to proactively ignite elevate and engage the next web leaders for the future now we need to be able to give our students leadership opportunities and platforms to exercise their voice so that they're experienced in articulating what their needs are to be able to advocate for themselves as well as to advocate for the communities around them um and so what that looks like is supporting and strength strengthening the existing affinity groups in partnership with ttsd staff and equity coordinators as well as looking at what are spaces that need to be created that do not currently exist for our students to have the spaces they

020need to be successful which is something that we're all in collaboration with and as well to support the planning and execution of youth summits and community town halls to create effective district feedback loops as i was talking on before reap has been doing town halls summits and and conferences for quite a while now for for around 20 years and so we have some of those best practices of what it takes to develop um develop some of the the the existing structures as well as new structures to ensure youth have the voices they need in fact we're doing a training on the state level with oregon school board association on how to create such spaces for the board on the state level and so we can bring some of those best practices some of that training

021to your district as well which can be can be really impactful as it trickles down to the students and to the teachers next side please um and then as we work towards the student pillar um there are the affinity groups um that we can support it's not just the staff that benefit which they do it's also the students as we said we want to integrate into your system based upon the needs that um have been expressed and so we want to work to build bridges between affinity and alliance groups to shift and change current systems to be more inclusive and just create opportunities to work across differences and affinity groups for a common purpose our student leaders need to be strengthened um because after they go from middle school to high school to graduation you

022know what are those experiences what is their experience of their education oftentimes i'll say speaking from experience being a student alumni of reap myself and being a part of different groups within the schools having that practice having training as a student allows me to be able to be where i am where i'm able to work with multiple districts and help others do some of the same things it is something that we know works um and so that that is what we're excited to share with you as as as a community organization next thing was somebody going to answer to that i'm going to be close on time here i think the next slide is introductions for staff is it okay if i sorry is it okay if i just say um one thing from the

023last slide um uh i think that the last slide around um supporting our affinity group work is a major part of this work that we're super excited about i know that from the work that we had discussed last year and what i shared around the students modeling some of that that heart and passion i know that because of covet we uh some of that got interrupted but it reminds me of the work around like unity day where uh students were coming together leading and all those um pieces and so we had made a promise to students that we would not forget and and honor that um that scope of work which is why um this partnership is so crucial so i just wanted to just give that um you know uh connecting the dots from

024our work last year to to now so again much appreciated for this um particular um slide in point awesome so the remaining slides aren't necessarily important i think you guys have those in your packet so we can lose the screen share i just want to introduce staff uh real quickly here uh so we have uh as you just heard kaley self she's our program innovation manager with reap uh we have also malik shaw who is our program assistants manager and we have uh nate gold who is our deputy director and we have with us on the team also desean williams uh who is a clinician and i want to give deshawn an opportunity maybe just speak as part of his work we'll be directly working with the teachers around training and coaching in one around

025culturally responsive pedagogy and so forth so maybe just a few words from you deshawn hi everyone and thank you for this opportunity to be here um yeah so i'm excited about this partnership and the opportunity to work with you all um and also to work with um with your staff your teachers those who are have going to have directed contact with with students some of the trainings that we provide is around culturally specific or responsive services um and definitely through a trauma-informed lens uh a lot of the work that i do with reap is through restorative justice or restorative practices as well as trauma-informed care and you can't have any of that unless you are working through some level of an equity or um lens of culture responsible culturally sensitive uh framework so i'm excited

026about the opportunity to to work with you all and uh thank you for uh thank you for being here thank you for allowing me to be here excuse me so maybe we can take any particular questions this time jenny any clarifying points yeah can you um just uh spell out the acronym rap r-a-a-p apparently it stands for raising an alternative perspective that just simply means i always i like to give people the meaning of that if i could just take a couple of minutes it just simply means um that counseling isn't just for what we would call quote unquote sick but that counseling is for everyone so raising that way of thinking in an alternative way a different way we all can benefit from counseling just to clarify the raap is that the one on

027your website the resource website that you feature yes that's the thing okay thank you i saw that good to see you sharon i didn't see you earlier so i just wanted to jump in for a second mark and team thank you all so much for being here i don't think it's listed on the cover sheet so just as a quick reminder all the work that we did with the student success act and the student investment account this is one of those components that's really critical in how we engage with our students and our community and staff and so um mark i just appreciate all of you being here um this evening to kind of come back and if i remember correctly the goals that we agreed to you know gosh at every every day seems

028like a lifetime ago anymore um was really that investment in training and starting to work with staff and then as we rolled out with our students um but i think you've kicked off some of that work i would just be curious i'm sure the board would be interested what are you learning any aha surprise i mean you guys have been at this for a long time so i don't know if you're ahad or surprised anymore that would love to kind of just hear kind of your initial thinking as you get to start to work with ttsd staff thanks so much chair well for me but we'll allow maybe malik and kaylee and maybe to shine maybe share some aha moments with some of the actual monthly convenience we've had with the district staff genie and

029her team hello hi yeah um so it's been a genuine pleasure being able to occupy the ttsd space um uh one thing that really stood out to me is the uh apparent um presence of all these different affinity and alliance groups at uh each of your school sites um i find it intriguing that we have the ability to work with these going forward and finding out a way to make fun cohesive solutions in the way that we progress forward and really acknowledging them and bringing collective voice to each of them as a whole hello again um i think for me uh i'm really excited to uh in part of my role i'm the program innovation manager and i've also kind of take on our data collection process and how we uh not only how we

030collect data but how we process data and one of the things that i got to be a part of early on in my position and role with reap is our student climate survey so i'm really excited to see the potential for that collaboration in our school climate survey it's around 40 questions that we ask students around different aspects of climate and culture within their school and it's a great baseline to start discussing some of the some of the different kind of potential points for advocacy within the school and it's a great kind of framing point for our solutions programming one of our kind of staple after school leadership programs so i think that's something i'm personally excited about and getting some of the results out of that and getting to start talking about those with

031with school staff with different district leaders and kind of start to uncover some of those areas where we can really start to dive in and get student perspective get family perspective and really build start to help build some solutions that everyone's a part of thank you did you want to add anything to sean or nate i think for myself maureen um in the sessions i've been a part of directly i'm seeing great opportunity and um safe spaces for uh staff of color within the district to lend support not just to the students but to also staff of color in the district and other allies who are trying to support the whole equity journey i think oftentimes uh there's there's added unspoken demand and pressure upon them to stay in a certain space and have to

032own all that comes with the work uh as people of color so in the in the actual session we've had just seen the value of just that space for the outlet to have folks who share same heritage perspective uh in history and race and to be able to kind of have that sense of connection i think to get that type of uh engagement and transparency earlier on the process i think it's healthy and it'll translate into the actual work both at the building level and also at the district level as well so i want to make sure i acknowledge that peace that's great thanks mark board members other questions sharon appreciate you um jumping in there but want to offer up that time i just really appreciate the time and always want to take advantage

033of having the opportunity to have questions oh sorry go ahead karen go ahead uh not a question but i just wanted um hearing the approach i really appreciate that um taking all the time to learn about what's already there and then bringing the expertise to the table i'm sure some things will change but instead of just um you know like this is the way to do it and this is the way just really appreciate hearing that uh process so thank you i thank for so many representatives guys a lot of you so thanks for being here tonight um i just have a question about uh maybe this is for director but how um so i noticed a trauma informed culturally sponsored a pedagogy how do we see um work of reap integrate or dovetail i

034don't know what the right verb is with what we're doing already at ttsd and i'm grateful that you've observed and tried to learn i'm just any insights on moving forward what that looks like thanks so much sure i'm gonna ask if uh both deshawn and anderson can speak to that that question i would i would certainly say that this is uh once again uh i think you use the word dovetail and i think that this is what this will be uh my understanding that you all have uh started the process or you have already got sort of um a working sort of framework around trauma-informed care and i think um i think reap would be bringing just the the unique perspective um uh to this particular work um and offering this culture a responsive lens

035around trauma informed here because it looks very different for everybody and so i think being able to have representatives there that um may not necessarily meet the demographic of this the teaching population um or the staff and so being able to come in with that perspective will come in with that lens and with lived experience is offering that that that additional component yeah i would just like to add to that um what's my role as strategic initiatives manager to be able to support on the partnerships i've i've had the um pleasure the honor to be welcomed into your spaces within the equity conversations that you all have throughout the district to learn about some of the concerns and supports needed as well to be a thought partner and and what some of those information implementation

036ideas look like and so that looks like you know as we look at learning to create those feedback loops to be able to share some of the best practices that we've had and how do we engage our families and be intentional about that without just checking off boxes you know especially if there are any um new accessible issues in terms of technology like that that is a very real thing how do we create spaces for our communities to be able to build community and because the the tigard and beaverton and areas which we're seeing in some of the other districts folks are kind of spread out and so to be able to have a safe place to really bond together to build communities so then we can bring that into the school is something that

037we want to be able to partner with and develop um in a safe place being that it's not a place necessarily used specifically for data collecting for um agendas or um specific goals laid out by the district itself but laid out by the community um is something that we're seeing as a need and it is not from what we've seen is not necessarily unique to this district and then to be able to connect that back and create other spaces that will be really necessary um then where the district can then have those conversations and build relationships so there's trust over time and and those conversations then can begin to flow it's something that i've also seen in other districts and are really pleased with the growth that they've experienced they've been pleased with that and

038as i said we are excited riveted um to to engage in some similar conversations anderson i just want to say thank you for for those words what you said about the the infinity spaces being more than just what the district wants out of them is i think so super important and so i just wanted to to echo that and acknowledge that and thank you for it absolutely absolutely um i i i recognize too that it works within your framework to if you can use if we can use our equity lens and community with our stakeholders we'll be we will operationalize our commitment to continuous involve in improvement towards closing the gaps of inequity you know if that's something that we're working towards what are those spaces look like what are those conversations look like how

039in depth is is a conversation across the state that we're seeing of of what that equity work looks like and so we need to have not just diverse staff in those conversations but diverse spaces the function of the space has to match the conversation um if we just reuse and adapt spaces that are already there that that's not necessarily the function sometimes tension gets created and sometimes those other spaces the functions that they serve no longer happen and that then serves as more stress or even trauma towards the changes that the community experiences and some folks are being displaced from different areas like portland different things like that and looking to find some consistency some relationship some connection to the school district and going back to it those relationships are important they're valuable you know

040is referenced most of the week in terms of just the the reach of reap you know reap in terms of best practices you know this is our 20th year of service uh to the community and we currently service uh gresham barlow uh centennial david douglas north clackamas pps beaverton of course tiger walton and also saint helen school districts you know so you're talking about urban rural areas a range of demographics but we have the opportunity to see what works across the board because of the various partnerships you know and what's possible you know so uh dr sue dr mccall knows this but i've i've always been quite vocal uh concerning you all district and how you all really were intentional about community engagement as someone who you know was constantly engaging with ode and also

041the governor's staff and elected officials um you know i was able to survey if you will the landscape around the ssa sia in the work around community engagement and i thought that you all had a very stellar approach and model to community engagement to the extent of where i was directly involved in the process season conversation as i remember jarvis could be at the same table you know so i guess appreciate uh the investment uh i know that much has changed in terms of demographics i remember the conversations i had around those tables at the various school sites to just look at things differently through an equity lens and i just think that there's so much opportunity in this partnership i want to just express my gratitude for the confidence in this new partnership and

042what's possible kind of going forward and we're committed to the success of this whole work yeah well i can't thank you enough again for all of you being here um it's just such an important partnership for our district so i wish you well as you continue and i am certain that future updates will be greatly appreciated as you all continue in your work and just want to thank you so much for your time so zinnia thank you for that as well and i think at this point then we will continue to our elementary teams and that's dr lisa mccall good evening aboard chairwolf and again um just so excited to have reid as one of our partners in our work and it's really exciting work and as uh patty's going to run the slides and

043i want to recognize an amazing amazing team and that is our elementary school leaders okay thank you patty okay next slide so today i want to recognize ttsd's elementary principles and highlight just some of the accomplishments that they have done in collaboration with others while charting through roads none of us have ever had to travel before and that is name uh mainly our the covet uh pandemic when we were told that schools would be closed last year around this time and then that staff needed to shift from in person learning to online our principals they rolled up their sleeves and began to work on a plan and in those days none of us really knew what we were facing but we knew collaboration in community was necessary and it was a must and all we

044had was to vote we needed to focus first on safety while also lifting up learning and our school leaders all of them stepped up to the plate next slide so looking back on where we were a year ago to where we are now and as you see a lot has happened but a lot more has happened behind the scenes scenes and that's due to our school leaders working tireless hours over the summer working with amazing collaboration with teams such as re-entry teams which included working with our association members teaching staff support staff and across the district to create a comprehensive distance learning plan that up until now we then pivot to last month where we saw [Music] students in elementary come back to the buildings in a limit and limited in person and where we

045are today uh a year we are ready for our students to return and hybrid and a lot of all of that a lot of that is thanks to amazing leaders next slide so with some guidance and following ode's blueprints they were given and mapped out the most efficient plans for staff and students at with students at the center and i want to introduce them through the next slide so we have 10 schools and 10 amazing leaders they've demonstrated their ability to adapt to the current ever-changing environment in situations on which we always with an equity lens keeping students at the center and all of the decision making these are true change agents and i have been truly impressed at the high level of engagement i have worked with uh probably hundreds of principals in previous

046roles and i can honestly say i've not met a more dedicated staff as our leaders and just calling them out by name we have uh matthew coleman principal at byram jordan mills principal at bridgeport ryan blasques principal at cft jarvis gomez principal at deer creek clean brewer our newest member at uh prince of wet durham elementary jerry nye hill principal at mary woodward jessica swindoll principal at master roy moore principal at alberta rider carrie ferguson principal at templeton and jamie kenderly uh principal at tualantin elementary next slide so principal collaboration and i love this quote by mark dr martin luther king who says a genuine leader is not a circular for consensus but a molder of consensus and here to represent their colleagues i'm calling them the four j's because all of the name begins

047with the letter j uh next slide i would like to um before the next slide can you go back patty i would like to invite jerry nyhill who is our longest-standing principal to speak on behalf of the team and just kind of share some other thoughts about their collaboration gary dr mccall thank you so much uh thank you for uh having us uh to the board meeting tonight and for that recognition i do want to thank dr mccall and dr ricky smith for their leadership uh during this past year and i i did like the uh the visual of the boat uh going in circles at times and i think not only was it going in circles but i think maybe there were some waves that should have been depicted in that as well um

048because um uh at the crest of the waves we were able to see out and uh be able to see out on the horizon but i know at the bottom of the waves administrators thank you for your many wonderful contributions thank you also for your incredible responsiveness to standing up that cares child care i don't know where that voice is coming oh that's our next slide oh there we go continued sorry that's all right so so and on that note so i'm really honored to be able to speak on behalf of uh our my nine other colleagues uh that we have uh as elementary principals it is just an amazing group and we uh as we started this uh adventure you know again it was friday the 13th of 2020 was the first day that

049we did not have kids uh in the building and it has just been um uh what a stretch it has been and the fact now that we're bringing grades two to five back on april 1st it's kind of interesting that we're uh on both ends of there but uh super excited to be headed in that direction but in the in the meantime we started meeting as elementary principals just right from the get-go because we knew that we were going to have to be able to stay in touch and stay connected and uh to be able to do our best work and and it really truly has happened we have met at least once a week uh even throughout the summer and there were many times that we met two to three to four times a

050week as the need arose uh to get through certain um again riding the crest of those waves and and trying to get through that but uh the the focus that we had uh certainly looking at uh basic needs and uh safety we all were able to put our heads together and certainly work with our directors uh uh from you know the basic needs teams making sure that we were all doing and learning from one another from one another uh as we then progressed to safety operational blueprints trying to make sure that uh everything was in place and so there were so many uh uh minds that were back and forth and i do have to say as we continue to work on the technology piece uh certain someone in the group that is the most

051veteran now and remembers using a trs 80 radio shack computer back in the day um yes that is how old uh this one is the my relying on um the the skill of my colleagues to uh you know produce documents and just put things together it just was amazing and and everyone we were able to really work at a high level as a result of that so as we were able to get through that basic needs and the safety pieces and we were able to really focus on the educational needs and everything from educational access to looking at from wireless and making sure that kids are attending to you know conferring how we're doing home visits how are we working together to make sure that everyone 100 of our kids are accessing and and how

052do we reach uh all of our students and so from that equity standpoint and working and putting our heads together all the while trying to you know uh focus in and uh building sharing what they're doing equity work wise what are they reading what what uh what is resonating with each building that that was just a a wonderful opportunity to connect and have that i i do want to give a shout out to as we talked about the educational academic focus i really want to highlight our instructional coaches because uh laura resnick sonia lulay and jennifer skipinski were so amazing and we just leaned on them we met with them uh once a week as well and and be really leaned in to uh work together technology-wise academic curriculum uh in putting uh many of

053these uh uh learnings together it was just phenomenal so the the consistency i believe that that we were able to achieve really was due to the fact that we just worked uh and met and and and it wasn't meeting just for the sake of meeting we were able to really work at a high level and those for those of you that were able to attend our our various community meetings i know uh many of you said that you saw quite a quite a bit of consistency across the board and that's what really what we were trying to achieve to make sure every one of our elementary communities was receiving you know a high level of uh of supports and and being able to have that access to our schools so uh and then last but

054not least i i also gonna say as i said earlier i'm honored to be able to speak on behalf of this crew but we were able to laugh together we were able to cry together at times through power outages through you name it it happened and so we were able to that that sharing opportunity elementary principles you know we don't have uh most of us don't have another admin in the building to be able to work with and and connect with and make decisions with so to be able to pick up the phone and dial any one of the of our crew that we know that ends in 08 or 5 8 or whatever it might be as we go down our phone lines uh we were all able to be vulnerable with one another

055and connect with one another and that's what has um truly resonated with me and so thank you again for uh having us here tonight and wanted to thank jarvis and jamie and jessica swindoll who are here tonight uh on behalf of our elementary crew as well thank you thank you jerry that's just a testament to the true teamwork and um next slide is just um another example of collaboration okay patty you can just click on double click on that hello elementary administrators thank you for your many wonderful contributions thank you also for your incredible responsiveness to standing up the cares child care program including finding space and dedicating time from your basic needs teams to bring this game changing opportunity to families thank you for your enthusiastic support of early learning services in your buildings

056from district pre-k's to head start to junto's auburn demos you always demonstrate a welcoming spirit and deepen our partnerships thanks for your wonderful work to extend our school community to families of our youngest learners and a big shout out for your commitment to pre-k5 alignment and to early learning as part of our system for achieving equity and closing the opportunity gap thank you thank you i could not have said it better myself for my early learning team susan and christina next slide hello elementary so this quote a room does not make a classroom students teachers and love of learning are what make a classroom and uh just reminds me of the challenges even though shifting from brick and mortar to online our teachers with the support of the our principals have done a lot next

057slide and here's just a few examples of teachers being innovative innovative and uh continuing with their passion for teaching uh from two of our teachers um dan and amy uh at um templeton next slide and again we saw some of our youngest learners coming back and limited in person at mesker and all ready to learn thanks to principals and staff focusing on lifting up learning for our youngest learners next slide and with that uh having fun seeing students visiting students classrooms uh and this is a great example of students being resilient and learning online next slide as well as teachers having fun and making learning fun for students next slide and again the collaborative work we could not have done this and built consensus without working with a number of folks across different departments like

058in our pre-k skill scheduling committee as well as the safety team that include uh elementary representative on each of those committees and a big thank you out to them and what i liked next slide to leave you with uh is a little trailer of what students have to look forward to when coming back in hybrid [Music] well a fine ending um thanks to eric nest in collaboration with director tracy rose our school mascots and showing families and students what they need to do to practice safety and coming back into hybrid and our last slide again is a big thank you for all of our uh cool leaders thank you questions comments i have to say dr mccall about music always makes me smile because i think it's the music to draw full so if anyone's

059played the game it's very fun but um i digress um i'll just start since i made a fool out of myself um jerry thank you for speaking for everyone um i think i'm showing my age because it took me a moment i didn't believe that you would be the longest um standing principle so that kind of gave me pause um as i'm sure it did direct or search me there for a second um but you guys are also near and dear in my heart and the work that you've gone through i recognized that i did not include the arctic community at the beginning of the meeting and you as you described your collaboration and the work that you're doing to be consistent which i think was so critical in this year of like you said

060jerry you know tidal waves tsunamis you call it um and that you were staying together and i think that having that with all the changes in the movement i think mattered a lot for communities and just what you've continued to do um every day for your families i'm just in tremendous praise so thank you all and i um i know we're running long on recognition and good news but i also want to give an opportunity for board members to do a shout out if you'd like i'll just quickly say yeah i was also surprised jerry you're the oldest because jarvis was my principal in high school so i assumed it had to go to jarvis but uh congratulations on edging his seniority out but but really what i just wanted to contribute is um it's

061been a year and yet this between now and the end of the month is actually like the crunch time it's actually like the finish line so i just so appreciate the extra time that it's taking now after a year of exhaustion and i mean i don't know if you got to hear some of our um our work session today but i think a lot of the not all but a lot of the additional burdens that our superintendent is feeling i know many of you are feeling as the direct point of contact for parents um so just appreciate all the work but especially as we're pushing to get our kids back in the door um to meet the governor's timeline i know it's a lot of extra work on your plate so real serious gratitude from

062the board thank you and you know one of the things that uh the board was told during our work session is to make sure that our superintendent takes vacation days this year and i want to um extend that and say i want to make sure that my principals take vacation days this summer because all i know you guys didn't get much last summer so teachers need a break principles need a break all of us all of us need a break so please you know be good to yourselves when we do get through this spring push one of the things that um i noticed that you guys did was you teamed up for those community meetings that you were doing which was brilliant because as the home principal was speaking to their group the other principle

063could be fast and furiously answering all of those questions that came in rapid fire um but just to see that teamwork i think um shows as is an example of what you guys were doing that that you would team up like that to support one another even though it wasn't your own community um and i have to admit i desperately miss the monthly meetings that i was able to go to last year um to be able to see you guys be vulnerable learning together and having some fun but to get to see that firsthand to see you all work together um was special and i've missed it but thank you thank you for staying so dedicated getting our kids back in school and i think lisa dr lisa mccall summed it up pretty well and

064that we have a fantastic elementary school leadership and i just am grateful to all of you many many hours i do hope you get some time off over spring break but i'm also very excited that our kids are going to be all back in the building thank you so much for everything we do appreciate you very much thank you and we we are so excited we're so excited to have staff back today uh and we're so excited to have kids back starting on march 29th uh really uh ready to make that happen thank you dr ricky smith did you want to say anything before we transitioned away no nothing that i haven't shared with this team before but nothing but profound gratitude for the number of pivots that you have made um consistently and um

065have always brought a can do and will make it happen spirit into the room um and uh yes director fox you can be assured that these principles will get spring break and if the governor throws another crazy that's on me um so because it is important that everybody get a chance to take a breath as we make that one last final push into the into the end of the year but uh profound gratitude for every single one of you and all the work that you've been doing and continue to do on behalf of our kids thank you so much well thank you all for giving us some of your evening um that you don't get very often but certainly loved having the opportunity to praise you all and very much deserved so um with that

066i think we'll close recognition and good news and we will move to our student representative reports and emily i think i'll have you go first this evening and have rowan close it up for us all right okay um so it is one year since we had uh went into corn dinner um had school off and the last day was actually last year um was unity day at tiger tualton was supposed to be later but it was it just seemed like such a significant day to have like everything be shut down um but then this year we are doing unity week online and today is matcha monday um tomorrow is inclusion tuesday wednesday is bsu wednesday thursday is mindfulness thursday and friday is kindness friday so that is um unity week usually we're able to do

067a unity month and otherwise uh we don't have a lot other things going on i think everyone's really excited for sports and students are it's a lot busier for students now and then a lot of students also just want to share gratitude to all our administrators like district and high school administrator because everyone is really excited to go back to have the option to go to hybrid and we're really grateful for all the work that you've done we know you work so hard um and we're just so excited to see you guys um come april 19th so thank you thank you emily um rowan go ahead yeah i'll also reiterate that um it's definitely pretty crazy just just think that we can be back in school soon and that's definitely would obviously not be able

068to happen without anybody here so that's amazing work with that i think that the the ths return to hybrid family night is on wednesday at seven and so i know that a lot of people have a lot of questions but that should definitely be good for answering that and getting that info out as well as on wednesday as i mentioned last time there's another pickup for seniors to get their swag which i think this week is a sweatshirt so that should be cool last time it was a graduation sign and otherwise as emily said we had sports restart so boys and girls soccer as well as volleyball and football have all played which has been really exciting and the last thing would just be that students 9 through 11 forecasted last week and yeah that's

069all i have already thank you both emily you as i was thinking about unit a unity day last year i think all board members were at tigard high very excited to engage and be part of that day and to learn along with students and director fox and i were in the same room and i remember the announcement coming over that we could not have it because we couldn't gather in groups greater than 250 students i believe and what i remember sitting in that classroom and sharon probably remembers this too is one of the students raised her hand she goes well then what is high school right i mean here we have 2 000 students you know gathering around in a building and it just um i think for all of us gave us that moment

070of reflection right of um what it was this and of course you know here we are a year later never anticipating that our clothes would be this but anyway appreciate you both um excited to hear more about unity week emily when we come back in april and how that went but um and excited for you both to have a spring break as well um you all have been working really hard too and i think everyone's ready to to um step away for a little bit um okay board members questions for rowan and emily i just want to acknowledge the work that you're both doing behind the scenes on the pay-to-play fees with maureen and bringing that forward to the but through the budget process but also was just curious if you you know in in

071whether it be on social media or when you're talking to your friends is there a morale change that you're sensing from students like our spirit starting to be lifted some or is it not are we not there yet um and i know this is anecdotal i'm just curious what maybe just your friends are saying or talking in terms of return to school sports being back like what is what's the vibe um i think that sports definitely for like anybody who plays sports that definitely increased their morale um i know that there are a lot of people who i think are excited to go to hybrid and that boosts um but i will just say that there are some people who i know will stay online and it's not necessarily as big of a a good

072thing for them but i don't know it'll be interesting to see what emily says but i think that um yeah definitely with the sports um but it's really hard to say because i just i can't interact with that many students online i think there's definitely a morale boost um there's also this sort of adwords like we're studying online but um also like students schedules are filling up it's becoming a lot busier now that we have sports so everyone's really excited but it sort of created this like oh we have to like go back to normal we don't have enough time anymore so we're really excited but it's shifted our dynamic of um from going like being kind of on like vacation a bit to being like in actual school and feeling the tension and like

073the workload a little bit more um that being said i think everyone's kind of just looking forward to the april 19th deadline and so you don't see that in classes so much as like outside of classes because now that students know they're going to be back in school they're not going to start turning on their cameras or like start talking more you know and so i think everyone's just looking forward to that april 19th time and looking forward to whenever that survey comes out about hybrid or online okay i'll take a pause as no more questions so um as always ron and emily thank you very much and at this point we will move to superintendent and board communication dr ricky smith thank you chair this evening i would ask that i go last and

074be the closer in this section and so um would uh turn the opportunity to you and the board i uh have a small presentation i'm going to do um just about um some data that we have around our elementary return as emily mentioned we don't have that decisions and that data collected yet for our secondary because you all are in the process of making those decisions so um i see that patty is teaming me up here um to show that and so um what i wanted to share with those that are viewing um i am equally excited uh to have students back in the buildings clearly we have heard that advocacy from many of our parents uh for a year um i was quoted in my role as osba president of just the excitement and

075our association i'm just really happy to see more students returning to school but as rowan also mentioned there's a second part of that story this data represents um elementary so i want to be clear on what we're looking at but this is the decisions that our elementary students have made as to whether they will be in hybrid or a hundred percent online so what i think is interesting to break it down by demographics is um as you can tell our white population is about one-third two-thirds two-thirds returning uh to hybrid where many of our students of color are almost more to that 50 50 divide where we have many families staying in comprehensive distance learning and i wanted to share that because i think a lot of the communication that the board received was also

076from that perspective of um this is an equity decision you're you're not getting students back and and um that is inappropriate and while i 100 agree with you there are additional factors that i think we all need to be really mindful of as to why um having our students back in our schools um will absolutely be the ultimate goal but for right now isn't working for all our families and patty if you want to jump to the next slide um i want to thank um gisele escobar she shared with vice chair bowman and myself um some padlets of students um thinking i'll have this in our minutes because i i don't know that you all can read these but this was um a tiger high school classroom and the feedback from students and the question

077is in red in the corner and i'll read it um what's one fact about the current covid19 pandemic that you believe is important for your community to know about as we plan to return school so given that our feedback was about 50 for many of our families two-thirds one-thirds i tried to to i did not want to read all of them to you but i tried to pull a reflective feedback um of those um to the elementary and i suspect that our secondary data will look similar we'll see that in april um but the first one uh covet can spread uh fast so wearing your mask is very important i have had family members who cut covered within their work environment and so these are the things that students are thinking about as they think

078whether it's appropriate to return or not there are more and more kids each day are developing depression because of low and no social interaction the importance of safety and then finally on this page this can cause students more stress being back than not more mental health issues and being scared about spreading it to their families patty you want to go to the next slide and then i'll just read um a couple more and this is just a continuation of the same question about the feedback um i want to go back because i'm tired of online being at home all day but i also don't know how safe i will feel it better be to go back um it better be to go back because we could all learn better and not have to do so

079many distractions throughout the day i think when you're at home i do not feel safe going back i have lost friends and family from this pandemic not just the virus but its implications to everyday life i simply don't think there is a reality in which we go back to school and there isn't an outbreak the thing is that we can be safe in school but you can't stop kids from hanging out and spreading the virus so there will be the one kid that refuses to social distance and drags it into the school um i just feel if they can let kids start to play sports then we should be able to safely go back to the classroom and then finally i feel like we need to get back to school even if it's still partially

080online or online and six feet away kids are developing depression because they can't see their friends or generally be around people i think we need to even um it's just even do so even if it's just for a month or two so thank you patty um so the reason i wanted to share that and i think um i i've seen the um public comment uh topics i think we'll hear a little bit more about this in public comment as well but i just wanted to share what our students are thinking how they're feeling about this return and um i i so appreciated ron and emily because they're spot on on these conversations and what i'm asking for is as once again we do this really important pivot that we all give each other grace we

081all have patience we recognize that we still must anchor in cdl for our families and our students that are continuing there while we embrace hybrid and we move our students forward and i just have tremendous gratitude for everyone who is working forward to keep our students learning and to bring them back safely and just appreciate the opportunity to share that and with that i will open it up to um fellow board members for their communication and then wrap it up with dr sue so chairwolf i really appreciate your saying that because that was actually what i was going to talk about as well um is the idea that going back to school is really exciting for those who want to do it it's terrifying for those who know they can't um and so we we

082do need to be mindful that we do still need to have that balance um and there it's not that there's a silver bullet to this and so it's not like come march 29th everything is going to be rosy um it's going to be a continued cycle of we'll probably have a spike of cases at some point in the spring i hope we don't but we shouldn't be too terribly surprised if we do and so we're gonna and we'll have to deal with it and so it's not that we're we're off of that cycle of waves and storms that that principal nihil was talking about we're still gonna have those we're just in a better spot now than we were six months ago three months ago even and so i just wanted um people in the

083public to know that we're still doing our best but we're not out of it yet and everybody still needs to be really really careful still masking still social distance whatever that might be whether it's six feet or three feet we're not quite sure yet the cdc still says six feet for now um but we still need to be careful i i appreciate um board chairwolf kind of opening with that i think that's really important context and i think for me and we've talked about this um um is we need to dig into those numbers and understand them better why those discrepancies exist and what is motivating them and you see some of it coming through anecdotally some of it's fear about the virus others in other cases it's child care like there's a lot of

084potential obstacles there some of which i hope that the district can play a role in remedying um so hopefully when that survey comes out we can dig into not just which model you want but why you're selecting the model and if there are things that the district can do to support um making making those models more accessible um and then the only one piece of either good or bad news depending on how you look at it is today is the one year anniversary of pack with pride um which began i believe in the room adjacent to where maureen is sitting about a year ago and then um at the oea headquarters the very next day so it's been quite the year and the in fact i i meant to pull it up here but the

085the numbers that made fast who's the volunteer coordinator for the foundation um just put together our 6142 volunteer spots 12 000 volunteer hours 600 individuals um so just really staggering numbers of support from the community so hopefully that goodwill can continue as we finish up the year and move into the next one yeah um it's hard to believe it's been a year and i remember you know when we were sitting in the board room um with the community different community stakeholders and whatnot making that decision and i remember we talked about flatten out flattening out the curve and hoping we can come back soon after spring break um so i don't think any of us anticipated to be this long and probably you all who put together pacquiao probably didn't anticipate you'd be doing this

086year later but um i appreciate packed with pride and just what a tremendous impact i've had in our community in terms of unifying and bringing people together and helping everybody out so um thank you for that information i think i'm not going to save milk because everything's been said and we're running out of time so i'm going to leave my comments thank you i just have a couple of things um i was able to attend the mobile black history museum now it's been it's been a couple weeks but it was presented virtually i think we've heard of our students being able to go to the actual mobile um it was fascinating to do virtually um but something that came up is that there were several artifacts of actual physical things from history but there were

087also several advertisements and some of them weren't from that long ago um and something that came up was that um the companies that ended up having an advertisement or a product that was completely inappropriate in the end and they had to pull it back and apologize for um that that the belief was that not that the company was trying to be overtly racist but that they didn't have the diversity around the creative table in the first place and so it just it was another reminder of how important it is to have diversity at every table but it was a great experience um i did attend the fowler back to school meeting last week and so that was another very well presented and informative um event just like the elementary school ones were looking forward to

088wednesday night and because they're here just a minute ago principal de lerma and principal bailey were talking and on my screen it looked like they were talking to each other brady bunch style and it is perfect because that's exactly what i would expect them to be doing to be checking in and working together so that was great and the last thing was i wanted to give an update um because it's been a while now about the bias incidents and hate speech oversight committee we did receive several applications but we did not receive any from students so that's why we're kind of um i want to stay on hold because it would make more sense to do all of the interviews at once rather than in two stages so it's a plea please students i think

089um i checked before our meeting nope still still don't have any so um i know there has been some work done to get kids to apply and some have expressed interest but like i said at this point we still don't have any great updates thanks karen because i i was thinking about that and i had not asked so um i appreciate the update and the request for student participation because that will be critical in the process uh so with that uh dr wiki smith thank you so very much so just very quickly stepping through some additional high points um i'm i have to smile the chairwolf when you share the reflection reflecting that you and and director fox were doing a year ago relative to the surprise and delight from the state relative to 250

090and how many of those great gifts of surprise and delight we have navigated throughout the course of the year uh including the latest one last friday relative to a return to hybrid instruction um the update uh as of today as we understand it there is now a new set of mandatory metrics for uh school attendance and that will be coming out in friday's update but in short um if a county rate now is below 200 over a 14-day period you are to offer k-12 on-site or hybrid option and so we are aligned with that also we have made an adjustment relative to the elementary return where prior to the governor's executive order we were asking two five to come in the week of april 5th to allow for adjustment time relative to k-1 of the

091governor's order it is clear that that that must happen the week of uh march 29th and so we have adjusted so that grades two through five will come in on thursday april 1st um of that same week so pre-k one will come in on monday and tuesday that is the 29th and 30th of march and then uh grades two through five will come in on april first um and that went out in a notice today i'm pleased to hear that um many of you have been attending the meetings middle school did have its meetings last week hazelbrook on the 10th fowler and trollody on the 11th and as you've identified both tigard and tualatin high schools will hold their parent meetings uh relative to um hybrid or online on march 17th i also want to

092give a quick shout out this evening to the high school team that is here this evening because they have done a tremendous amount of heavy lifting relative to the ever-changing pivots from oregon uh from osaa um and in very short order moved us from uh from you know conditioning to full-on uh practices contact practices to full-on sports season and to now spectators in a very short period of time um and again nothing but kudos to principals bailey principles de lerba a.d rose a.d boshma director fields and certainly the support team from the cabinet director tracy rose and director darren bernard in terms of support to make sure that that can all happen and um i'm hopeful the community continues to understand how um challenging these conditions have been um and the quick pivots in terms

093of when we knew by wednesday that spectators were going to be allowed tickets were in hand for thursday night games and so i'm not certain how much more responsive a district can be and that is certainly a direct result of the teamwork and the collaboration that the district teams and principals provide our patrons with that uh i would also share that we do anticipate we receive new ready school safe learners guidance it is the sixth iteration in less than a year um and as part of that uh there is yet still conversation to be had relative to fiscal distancing at this point in time the state is not moving off of the six-foot rule as the cdc has not moved off however we do know that dr fauci and others have begun to elevate certain

094signs that says that perhaps three feet will work and so we anticipate here probably within the next several weeks um that there will be yet another uh revised guidance relative to spacing uh and certainly that will help us as we go into the summer and fall so with that i'll entertain any questions and if not i'll turn it back over to chairwolf board members go ahead if you have questions for dr ricky smith okay stay tuned as always um one other thought just quickly is the fact that i do again appreciate your elevating the needs of our um disproportionately impacted communities um i did uh almost forgot and i apologize and because the lateness of the hour but i was uh received uh surprise and delight and truly phone call from congresswoman bonamici this late

095this afternoon and she reached out to basically say number one she was impressed with the work that ttsd was doing she specifically spoke to packed with pride she spoke to the way in which we had elevated child care she spoke to the ways in which we continue to hold our disproportionately impacted communities close to our heart and she said that was front and center in her thinking as she and members of the labor committee literally labored to move the american recovery act across the the line she estimates that ttsd's allocation from the most recent 1.9 trillion will be in the neighborhood of 12.9 million um and that there will be on top of that additional dollars coming to us if we so choose to continue to support child care and we know that there will

096be a state allocation as well but i wanted you all on the board and those who are watching this evening to know that i that was in over a half an hour of the congresswoman's time on her on her dime she called me um and i think that speaks to the leadership that we have in congress and certainly representing us um in washington county um and i offered nothing but profound gratitude from all of us for the continued heavy lifting that she's been doing dr sue thank you i um i just have to say margie i think you're listening and um i just want to do a huge shout out to margie green as lead chief volunteer and her amazing volunteer team that have really made this happen so um just appreciate the shout out

097from congresswoman bonamici so thank you dr wiki smith for sharing that um so with that uh we will now move to public comment and um i have um tonight is my night for sharing i think um i uh oh emily take care thank you um uh i have been reminded as we've had this year where uh the work has been hard um the consequences of just staying in covet mode are difficult and um constant pivoting so sometimes that has bubbled through our public comment so i want to do a reset tonight as we head into public comment for the rest of the year to remind folks i'm i'm kind of getting grounded back in our policy which is bddh uh public comment at board meetings if you'd all like to review that but um i

098am going to specifically just read the last uh final uh paragraph um because it really just talks about the why we do it or how we do it etc but i think a a point that is fair to to remind folks is comments regarding staff members and it's the final section again of our policy speakers may offer objective criticism of school operations and programs the board will not hear comments regarding any individual district staff member nor any person connected with the school system the board chair will direct the visitor to the appropriate procedures and board policy kl public complaints for the board's consideration but if a legitimate complaint involving such individuals the association contract governing the employees rights will be followed a combination involving a staff member should be sent to the superintendent who will

099then forward it to the employee for his or her supervisor and the board um so we um just to be clear on that while we do not want disparaging comments we also have to be mindful for those that are complimenting our staff we appreciate those but they really should be forwarded through a different channel to the superintendent and then on to appropriate staff and leadership so with that uh we will begin public comment um as you all know as i explained in there and the only thing i will add is uh for our comments uh for our public comment folks to state their name the purpose of the comment and you will be given three minutes of your of time to share and with that patty i'll hand it to you okay is someone going

100to time perfect i always appreciate a second board member as my backup okay thanks okay so elise shaft laubach is our first public comment elise are you here give me a second you didn't get there hello hold on camera two all right okay we have three minutes okay thank you my name is elise laubach and i wanted to talk about food insecurity today so i appreciate this time i represent the templeton elementary backpack food program we were started about 12 years ago by a grandma from the school who saw hungry kids in her community and stepped up to do something about it um before our school had closed last march we had the capacity to serve about 100 kids which is 30 families or so each week we'd send home a planned menu that included

101canned protein snacks breakfast fruit and veg and can fresh fruit and bread or tortillas and what our program did was feed all the children in the family from age 1 to as long as there was one child in templeton the families took these home and backpacks and sometimes for larger families it could be multiple backpacks and sometimes it was very small kids taking these backpacks home to help their family during the holidays we did holiday boxes that would include a very robust meal for the holidays as well as some food to tide them over for the school break our program was supported by churches community partnerships um corporate partnerships and and fundraising and donations we had really always hoped that a district-wide program like packed with pride would be implemented so that we could scale

102up and take advantage of things like larger grants and in bulk pricing the packed with pride program also allows for sending home many more fresh items like real chicken milk and cheese that our local program couldn't handle and our program fed all the kids in the household but packed with pride feeds the adults as well and that's a pretty important distinction more importantly district-wide programs can serve families in all of our schools many elementary schools and in particular middle schools and high schools don't necessarily have food support programs for families to take advantage of we have been so impressed by how quickly packed with pride has gotten up and running and so appreciative of their serving our students in this past year we need the ttsd school board and district administration to really support pact

103with pride or a program like it with resources such as employees to administer the program financial support and a space dedicated to the program most importantly this is a very ideal time to thoughtfully and thoroughly plan a process that incorporates the best of school level programs and implements best practices from other programs without a thorough planning process and dedicated district resources our food insecure families remain vulnerable and could lose access to needed resources please make this a priority as we continue to navigate the impact of the covid virus and ensure that representatives from programs such as ours are at the table for these conversations because we would love to help thank you thanks elise okay and next we have holly politka so she should be coming in in a moment so patty i believe holly's

104letter just so that individuals understand um holly's letter is two parts i think we read in english and in spanish correct there's four people going to read it okay welcome holly you can start when you're ready thank you okay so my name is holly campbell polivka and i am a parent of a seventh grader at towality and fourth grader at templeton um my purpose for this is to uh to share our thanks and appreciation for the equity work that the uh district is doing um and so as you said there's four of us are going to read this um david jaimes ophelia penalosa and seth brandt will follow me um i also just wanted to say i'm really excited to learn about the partnership with reap and i appreciated board member emerson's point about always

105having diversity around the table so i am going to begin the letter dear tiger tualatin school board and ttsd community this coalition of diverse families staff and students includes people from our bipark lgbt excuse me lgbtqia 2s plus and white communities as well as people with disabilities the reverend dr martin luther king jr said our lives begin to end the day we become silent about things that matter ailee visel took this concept a step further neutrality helps the oppressor never the victim silence encourages the tormentor never the tormented it is for this reason that we stand in support of the work ttsd is doing to improve equity of opportunities and equity of outcomes for all students we support the work of explicitly teaching anti-bias curriculum and black lives matter with our students while simultaneously educating

106our staff and uplifting the voices of families and staff of color it is not enough to say that all lives matter while continuing to perpetuate a curriculum that presents minimal perspectives and almost exclusively presents the perspectives of people of european descent as the norm we believe that our students deserve decolonized anti-bias and anti-racist systems and curriculum immediately and that this would benefit all of our students we support explicitly teaching a fully inclusive and affirming sexual education curriculum it is harmful to continue to pretend that sexuality gender identity and gender expression are not a fundamental part of who we are and how we exist in spaces we believe that a curriculum which helps us to better understand ourselves and each other is not only enriching but is essential for a thriving community in educational environment so

107that's my part of the letter i just i feel very strongly that as a white straight cisgender person with privilege that it's my responsibility to to speak in support of other people who have less privilege than i do and i want to thank you for letting me speak and we're going to move on to david is next after me okay i'm bringing that baby in all right can you guys hear me yes okay perfect so like holly said my name is david hymas and i'm a parent at ttsd formerly a ttsd employee and i'm also running for ttsd board member in may and i wanted to continue the letter that holly was reading so we support developing systems and structures that explicitly address equity of voice for too long the status quo has privileged the

108voice of only a few and has neglected to hold space for perspective to contradict those few we wish to actively seek the voices of those who have been marginalized those whose access and comfort at board meetings might be impaired by language barriers and those whose lived experiences and the experiences inherited over generations have taught them to distrust institutions such as our schooling systems we wish not only to actively seek such voices but to deeply listen to such voices to honor such voices and to act differently as a result by being informed and transformed by these voices we understand that some this work in is new and unfamiliar and then resistance is often a response to change we also acknowledge however that for many staff family and students in our district and particularly those of from

109bypoc communities and the lgbtqia 2s plus community this work is not new in fact the failure of our system and community to step into this work in the past has created negative imprints that have lasted over multiple generations and have impacted the ways in which many are able to show up contribute and perform we know that this moment towards equity and transformation is not always linear there will be bumps in the road along the way no doubt and people who say that this work should not continue however we continue to adopt sorry audaciously hope for a future where we and our children and students can show up in a community that sees us all in the wholeness of who we are where our contributions are equally heard and valued and where decisions are made with

110the most vulnerable in mind not out of pity but out of a recognition that when the the most silence have a voice our entire community is strengthened which has gracious board members for letting us share our letter okay and the next two will be reading the same letter in spanish so ophelia and elisa should be coming in ophelia are you here there it is sorry about you no worries uh hi good evening um my name is ophelia penalosa i'm hispanic and mother of a transgender child in the tiger-toleton school district i'm going to read the first part of the letter in spanish and seth will read the second half buenas tardes my name is [Music] inclusive affirmative thank you and i'll bring seth in set are you there i am here there we go there

111you are can you see me as well okay excellent okay my name is seth brandt um i am a parent of two students in the tiger tualatin school district i'm also a teacher uh at metzger elementary and the fourth grade two-way immersion program i'm going to read the rest of the letter in spanish estudiantes tiger tualatin is this letter is signed by over 150 a coalition of over 150 parents and students and staff from the tiger tualatin school district thank you very much for your time um so seth and um and all of you thank you and the letter with the signatures uh patty will be right into the minutes correct and that would be included correct you can see that they're supporting the letter so thank you okay patty go ahead thank you okay

112kalina karak is next hi can you guys hear me yeah and we can see you okay great hi everyone um my name is kalenna korik i am a former tiger high school alumni and actually the pi youth advocate here at tigard high school as well as one of the assistant softball coaches so i first want to thank you guys all for allowing me to come and speak in this space today i just am wanting to express my gratitude and appreciation for the equity work being done in this district while attending tigard high school while attending target high school during the years of 12 2012 and 2016 there were no organized affinity spaces at least not for the pi community and so i'm forever grateful and honored to now be a part of the pi club

113as one of the youth advisors pacific islander affinity club is a space held for students who identify as pacific islander and in our meetings we are able to discuss challenges and struggles students are facing so that we can provide support and resources we learn about the different cultures and within the group and learn strategies that focus on improving students social and emotional health and i can see that through our pi affinity meetings there is a sense of belonging within the group one that i wish i could have experienced while attending tigard high school there's a sense of comfort when being surrounded by people of your own kind and i just want to thank those who have organized and allowed this space for our students the equity work is very much necessary and especially especially in

114a growing community like ours so again i just want to say thank you and as the pi youth advocate i also want to remind that many of our bipac students are really struggling with the idea to return back to school not because they don't want to but because they might not be able to our kids can't properly quarantine and many of our parents don't have insurance and they live in multi-generational homes so please i just ask that teachers be mindful and remember that when you are teaching we have kids at behind those screens at home and they are home because they are terrified to bring covet home so thank you very much thank you now i'll bring in alexa alexis blue shirt hi can you hear me hi yes okay my name is alexis buchert

115and i teach at tiger high school and i'm going to talk about equity and hybrid learning in student voice we navistate mandated return to in-person instruction we have heard many voices in the community loudly demanding that we return to in-person learning we have yet to hear from those that will be impacted most many of our students i encourage my privilege i'm sorry i recognize my privilege as a white educator young in good health and do not have personal concerns for a job or child care many of our loudest voices demanding the return to in-person learning come from very similar situations there are also hundreds of other voices in our community that are not being heard families struggling to find jobs housing grandparents and young children together families in need families with children taking care of

116younger siblings families of color families of all different socioeconomic backgrounds these people are part of our community there are hundreds of our students in our schools and their voices matter i hope to amplify their voices by reading comments written by our students regarding their return to in-person instruction these are from a very diverse group of students on both sides of the issue and many caught in the middle and here's what they had to say quote on thursdays and fridays i go to my dads with my siblings and i'm kind of in charge of making sure they get to classes eat their meals and do their homework correctly while i'm in my classes quote i want to go to school but my family's high risk so no quote yes and no i'm excited to meet my

117classmates and teachers but i'm worried that someone gets the gets hit with a virus i don't know if i can trust people to keep their mask on quote i simply don't think there is a reality in which we go back to school and there isn't an outbreak quote i feel like going back to school would be scary because i wouldn't know if people would be safe quote i am not ready to go back to school i feel safer at home than at school because i'm going to be in an environment full of people i myself got covered in january and it's been really scary i want to keep my family safe as a community i don't think we're ready either people might not feel safe either and they might not have the resources others do

118to take care of themselves quote i'm ready to go back just for the fact that it will bring structure to my day and get me out of the house i feel like being back in a routine will help with physical and mental health quote too risky and too much hassle and trouble for the last quarter can we at least know the reasons and maybe students can help come up with solutions quote i'm personally ready to come back to school i want to sew so bad but on the other hand people could get sick and die from this and same with family members quote some people cannot go back and is that really fair quote we need to have a voice in the opening of schools because this impacts us as students more than adults and

119many of us feel very anxious to go back and are also used to the routine of online quote that for a lot of people both in school and online school are bad for them during online school they have to take care of siblings and family members but if they go back to school they're putting themselves and family at risk they're stuck to end we know that there's a state mandate we can't change that however it is extremely important that we take these student comments into consideration whenever we are making the decisions that impact them how will we serve all of our students as we move forward together thank you for your time thank you alexis thanks alexis okay and now we have sochi garnica so chill guernica yes thank you i'm so sorry no that's

120fine um good evening my name is sochi garnika i am an indigenous woman current ttsd parent and former ttsd student i am submitting this statement today in support of the black lives matter at school principals and teachers resource as an indigenous affinity group advisor for tiger high i am passionate about creating spaces where buy book and lgbtq plus youth can be themselves and not forced to fit a mold that can be harmful to their identities and growth my kids and other bipoc and lgbtq plus youth both need and deserve to be in community with each other and other people that look like them and understand them contrary to some statements that have been made the blm at school principles like affinity groups do not create the vision rather they uplift empower and concretely support bypoc

121and lgbtq plus youth to feel safe and understood helping them to thrive not only in academic environments but also in life reality has shown that bypoc and lgbtq plus communities continue to suffer the social ramifications of the chaotic and abusive history of this country schools are far from exempt and including pretty quotes from martin luther king jr and the civil rights movement doesn't change that we must also commit to real work to dismantle the structures building discrimination and oppression schools are crucial in helping to foster inclusivity and social change these efforts don't start with the students but rather teachers and staff restorative justice affirmations affirmations of lgbtq plus identities diversity empathy intergenerational families black villages and so on do not represent a threat to those who hold western values unless those values do not allow

122bypass ways of living and being it is unreasonable and frankly ignorant to assume the traditional western values can equitably serve and represent non-western peoples if equity is our goal then we must go beyond simple coexistence and recognition of diversity to include those fundamental values and ways of knowing and being they are the core of bipac and lgbtq plus cultures equity work at ttsd is both important and necessary adopting the blm teachers resource is an important step to take in order to better to better serve all youth within the district and ultimately help to create a healthier more harmonious and socially responsible society thank you and uh that's the end of our public comment for tonight okay patty thank you as always for guiding us um so i have had a few requests for recess um

123and um we've had a full robust meeting and we haven't even gotten to reports and discussions yet so um i think it's a good opportunity to take a quick break i have 8.29 on my surface pro so let's say 8 35 back and ready to roll thank you all okay thank you maureen that was needed yeah i was getting a few so i thought okay so i told dr sue this week my cat figured out how to open up my door so milky way is sitting with me because if i throw them out for the door again so okay they're pretty smart this is pretty funny um yeah it is mine did the exact way that's a good thing during the work session my cat let himself into the office and then somehow managed to

124shut the door behind himself that's intense all right i have 8 34 so wait another minute i see karen but i don't know that sharon's back yet and thank you i just need to finish eating my dinner as fast as possible [Music] grabbed another club soda all right i have 835 director fox are you with us there's rowan and if you don't mind your wolf i'm going gonna i think be standing for this next section because i threw out my back yesterday and sitting is not good so it's not that i don't want to be close to the screen it's just okay all right i have 8 35 we will resume this evening's meeting um starting with reports and discussion and i welcome director fields and her team we see that um michael and brian

125have joined us as well which is fantastic and um is i don't know that if russ is with us or not um but i will let amber introduce her team and um take it away director fields thank you so much good evening everyone and yes we do have principal russ with us here tonight we are a team as always um so i will wait a second for patty is going to present for us this evening thank you appreciate that so um as everyone knows tonight is our round two part two of the conversation about seniors focusing specifically on the class of 2021. next slide please and tonight with us we do have uh principal de lerba principal bailey and principal ramos here with us to talk specifically about the supports happening for this class of

126seniors but before we launch into that i am going to try to be paul this evening and speak to some of this data on his behalf um we would love to have any follow-up conversation with all of you as well um as he will be back this week but starting with numbers on the left we just want to sort of set the climate for the students that we're talking about this evening that first graph you'll see that we've had 1021 students enrolled as seniors as of mid-february and of that group 946 of them are still enrolled with us today as seniors so a piece of our work is those 75 students ensuring that we know where um they went where they are have they enrolled somewhere somewhere else and just ensuring that they don't end

127up as non-completers in our data which again some of this will be a little less complete than the class of 2020 that we were able to share because od has not hit their sort of final button at this point but again our work is ensuring that those 75 students have enrolled won't will not be on that non-completer list and most importantly that they've engaged in something that's continuing their journey for completing high school which takes us to the middle graph so the middle graph is our seniors still enrolled with us that 946 and of those students 83 of them 794 were with us as freshmen four years ago 39 of those students are continuing their fifth year from the class of 2020 and the remaining 113 students transferred in at some point during their high

128school year so to be clear our fifth year seniors sixth and seventh year will not affect our four-year cohort number when they graduate because they're already part of a past four-year cohort in high school but one something that is very important is that we we want to make sure the narrative is clear that what we care most about is students completing this part of their life journey completing high school the time that it takes is different for all of us and it's further impacted by life complexities so we're not here to say who is right wrong good bad for finishing in four years that's just a marker point what we care is that students finish this journey in the way that's best for them so we do want to make that clear as we talk

129this evening so our last graph is um as we said 946 current seniors 794 that was with us from their freshman year so they enrolled with us freshman year and they've been with us ever since only attending in ttsd and what this shows is that those students um in ninth grade the percent of them that were on track so 91 of this senior class was on track freshman year and if you sort of think of credits as a snowball the more you get freshman year you start over able to pick that up as time goes the smaller number of credits you start with and then try to have to make up for that over time just gets more complicated and is where we end up in conversations about planning for a fifth sixth or maybe

130even seventh year to complete those credits based on this you know we do have indicators that we should see some improvement or a slight increase in graduation again the data is not fully complete because again ode tracks that exactly where students go across the state but these indicators do show potential for that improvement next slide please so one way as we shared is every senior is being tracked all of the class of 2021 i don't mean that in a creepy way but in a we ensure every student is known by name need story and that is what we've committed here in ttsd so this is just a visual of our tracker systems across our three schools where we have students where we have what courses they need where they are on their credits again what

131the who the adult is that are supporting them etc so just want to highlight that this is a piece happening across our entire system next slide please the other piece i want to make sure is known that this year we put into place a safeguard around failing grades we are not giving f's we are giving no grades which a student may need to make up that credit if it is a graduation requirement but it will not negatively impact their gpa and that is just due to the complexities we're facing in this year we do not feel right holding students accountable impacting their gpa when so much is out of their control so again these are credits a student would have to make up if they fail a class that is needed for graduation but will

132not come at a negative impact to their gpa next slide please so i'm now going to pass off to one of our amazing principals mr roma who's going to talk about his current seniors the class of 2021 as well as those getting support in their fifth sixth and possibly seventh year and what supports are in place at creekside thanks amber hello everyone good to be here tonight thank you for having us uh when we talk about seniors at creekside it's often a complicated story involving a complicated journey uh to get to creekside so as we talked about last time i was here many of our students arrive as juniors or seniors or maybe even fifth year seniors um pretty behind in credits so although these numbers might blow your hair back if you're at a

133a big comprehensive high school for us this is part of why we do things the way we do in order to support people that are starting from with a little bit of obstacle in place you can see here that the number of students that are first-year seniors is about 41 42 right now and that basically means that if they earn all of their credits in their courses um during quarters three and four that they'll graduate with us this year so those folks are in real good shape uh the off track people those are people that would have to earn all of their credits and also do some extra things whether that be credit by proficiency uh taking some of our evening and weekend courses to get across the line or some other creative way to

134be able to arrive at that destination um this is where a lot of our focus and our work and where the magic is going to happen with this 18 percent uh throughout the spring you can see here a lot of our seniors are in the red and they have a planned return when they came to us we uh speak with them up front about what their timeline is what their goals are what their opportunity is what their obstacles are and how we're going to support them and so they've come in opting for that additional time and then you can see here all the blue across these three slices of pie here would be students that are working on a ged unlike a lot of ged programs we're not there just to help them pass that

135test we're also there to help them learn grow figure out what they're going to do in terms of career future plans and help them establish a sense of well-being and stability in their life that's going to let them launch into their adult times in a good place with a strong support network so as you can see here the further you get from that first year the more likely you will be to get a ged with us and a lot of that becomes necessary when our students begin to face the realities of you know becoming adults we have 18 19 20 year olds that we're working with that develop more and more responsibility towards work seeing their way in the world and so sometimes that ged becomes a good option uh and some of the work

136we're most proud of here is in our five plus category these are our oldest students and they've often been with us for a while and their stories have been really remarkable they've climbed great mountains to be able to stick with it long enough to get to that finish line and we expect all of them to be high school completers this year next slide please so what do we do to take care of these seniors our whole school is designed around meeting each student where they are and they can school me match the person rather than the person have to fit the school so through our advisory program we have kind of i guess our first line of defense and our first source of support on the day-to-day everything from bus tickets to homework help to

137family communication to planning for the future to scheduling each quarter our advisors are working hand in hand with those seniors in all kinds of incredible ways as you know quarter three we started offering additional courses that we call opt-in courses these are courses that go above and beyond a full schedule for our students they happen on saturdays they happen on the evenings they happen during odd times in the day when our students would otherwise have been asynchronous in their classes and so we've got a lot of our seniors in those classes taking advantage of those opportunities to meet their own personal goals we're also working with various ways to earn credit by proficiency and we are meeting with seniors left and right and center to help with things like fafsa future plans career options doing

138a lot of sort of life coaching and support for what that's going to be including partnership with youth source who shares campus with us who can support our students in employment and social services up to the age of 24. so all in all we've got what we feel like is a strong program here to support all these students to find their way through what can often be a tricky time and hopefully end up um members of our community who are ready with some self-actualized plans for themselves in the world to do some big things and some great things so with that i'll pass it back to amber thank you russ and patty if you want to go to the next slide uh we're going to bring in principal bailey and principal de lerba to talk

139specifically about the supports in place at tigard and twalton high all right as as russ said thank you again for the opportunity to chat with everybody tonight and kind of tell the story of our three high schools and and the work that we're doing for our seniors um in in this slide we're going to talk a little bit uh it says the class of 2021 seniors but i want to as with much of the work that we do throw out a couple of caveats that these numbers um there are variables within these numbers that will change the landscape one of which is our diploma options as you guys all know um our standard ttsd diploma option is that of 26 credits which includes two additional electives um what we're seeing is a little bit of

140an uptick um at least at tigard high school i believe at tualatin as well for students that are opting to pursue the oregon diploma which is the minimum 24 credit diploma and forego a few of those electives and so when you look at our cohort numbers that are on this slide you're going to see some some divergence between our two schools and that some students may have already moved to that 24 credit diploma some may have not um but specific to tiger high school the number that you see on this slide are those that enrolled this year as seniors and that might be their fourth year their first year as a senior it might also be some returning fifth year seniors from last year that have upped that number when we looked at quarter one

141data at tigard high school approximately 88 percent of our seniors were on track and that could be either for the 24 credit diploma or the 26 credit diploma um we weren't doing a great job in quarter one really differentiating between those two groups so i don't have the exact number at q1 but on the q2 side of it um we're starting to refine our process and starting to look at those numbers a little bit more and you will see that at that point we already had 37 students at tigard high school that were pursuing the 24 credit diploma um and that number was able we were able to drop that number of off track students from 51 down to 41 entering into the second half of the school year michael you want to talk a

142little bit about the tualatin side yeah and as brian had mentioned we kind of look at these statistics just a little bit differently so ours are not delineated between the 26 and 24 credit diploma options so that the numbers that you see for 12 high school on track may look a little alarming at first they're not differentiated based on students that are choosing the oregon diploma route yet but there is some significant information here so when you look at our numbers you might also notice on the second line that the number and total number of seniors is different between quarter one and quarter two that's because we subtract our early grads away from our number when we're looking at our on and off track data so in that first quarter data you'll see 70 percent

143on track with 14 early grads so that that senior class when we started was 447. so at that time 130 of the 433 were off track so that 70 and um i'll come to the the disaggregated data in just a second based on tiers but when you look at third quarter or i mean second second quarter data you'll see 69 on track so still at 130 students are off track but you'll notice the second number is smaller because we subtracted 16 more early grads and so the percentages can be a little bit deceiving there in terms of actual numbers if we were to look at students that will transition to the 24 credit organ diploma that those numbers will significantly increase but the the uh i think the numbers i'm most encouraged by is if

144you look at our data for quarter one we had 65 seniors out of that 130 total who were in tier three which meant they were multiple ngs or incompletes and we're really working in a whole credit wise and if you look at those same senior groups for a quarter two that that number has moved significantly um you know almost what 32 seniors have have come off of that list either into the green zone and they're they're out of risk completely or they've made up a few of those ngs are now identified in tier two so we're seeing a little healthier shift in our um in our data from quarter one to quarter two and i think that really is due to this the work of all of the individual staff members that provide supports which

145we'll talk about just a few minutes here but also the work of individual teachers in making up cap plans from last spring we're we're still plugging away at those and uh and working with students who had incompletes we extended our incomplete deadline uh and more and more students were allowed to get some work in so i think our staff has been really flexible working with seniors and helping them get across that line and i expect to see those numbers continue to crawl up yeah and i'm glad michael that you've mentioned that the early grads and we'll get to that on the next slide but for reference that at tigard high school includes our early grads and so that's where you'll see some of those percent differences between the two schools because ours are in there

146and if we look at the next slide we wanted to take a look at two particular groups of students in our senior class that first column are those students that our counselors are already working with similar to what you heard russ talk about at creekside where they already have a plan to return for a fifth year or perhaps more and um our counselors are working very hard right now um to work with those students and identify those students and and um are we we love adolescents that's why we're in this job but sometimes um getting them to really understand the true timeline of what they need to accomplish and in what amount of time can be a little bit of a challenge but at tigard high school that those conversations are ongoing we currently have

14710 students that have a plan on file for a return either through summer programming or beyond into next year to finish up their high school diploma that number is likely to grow as we get as we wrap up quarter three and and get into that work in quarter four the the other group is is what we were just talking about the percent of class of 2021 who plans to graduate early um this is also another number that is growing and we anticipate more to come when we get to the conclusion of quarter three but we had a number of students last year with the ambiguity around returning to school this year wondering what this year was going to bring what this year was going to offer they actually began through their forecasting process last year

148um the the the option of creating a plan that would allow them to graduate early and we had some seniors complete their graduation requirements as early as the end of quarter one we're up to at last check and this is this has been a couple of weeks now um since i put this in here the number was 19. um several of those were like i said in quarter one and many of those were at the conclusion of quarter two that number is likely to increase again as we get into quarter three especially in some of our alternative programming where they're not constrained to the or confined to the same time constraints as our um regular classes but as they're pursuing credit recovery and high school completion as those kids wrap those up then then they're

149able to graduate at that time of completion without having to wait for the grading period very similar data at swalton high school we've identified 12 students who will have plans for fifth year as seniors and are already working on those plans and working towards those plans in addition there could be more you know depending on how students do in this final push you know we we encourage students to to complete and so uh some of them will need additional time depending on how quarter three and quarter four go it'll be really nice having some of those students in hybrid and we certainly prioritize them in lippy um but we continue to need to do that work and it'll be good to be able to do some of that work in person hopefully um in addition

150you know brian had mentioned our date around early seniors you know we're roughly uh almost almost seven percent of the graduating classes already finished it could be anywhere from 11 to 12 percent of our graduate class that finishes early just based on uh who could qualify when looking at a kind of initial screening and this data is probably a week and a half old now so it may be there may be more than 30 who have who who are gonna hit that at that mark by the end of quarter two um so we'll see we'll see that that number continue to increase as students kind of prepare to transition their own plans so not too much to add there so i just wanted to clarify if i could so what i'm hearing from the two

151of you is that we're seeing more because of the the distance learning we're seeing more students graduate early right in past years it's been traditionally our cte students who graduate early but we're seeing more just sort of the rank and file students who once they realize they've got the credits they're graduating well we've definitely seen the higher number in ce2 but i haven't looked at the exact data jill to be able to comment on that i'm not i mean i'm not i'm not sure we've taken a hard look at the number of students that graduate early i think um you know that's something we could certainly do but that's that we didn't dive into that data yeah certainly that conversation has come up more often i don't have the exact numbers as far as a

152difference from year to year but i can just tell anecdotally that more people have expressed an interest given the ambiguity of the instructional model to say hey if i can be done at this time not have to worry about this and move on to that next stage of my life we have students that have already enrolled in college um early we have students that have finished up so that they could work more heavily and save money for whatever their post-secondary plans are i mean we have students that that frankly their family needed the additional support and the additional income so they were able to consolidate their their graduation requirements into the first half of the year and work full-time on behalf of the family so i don't like michael said i don't have the exact

153numbers but anecdotally it has been um talked about and explored more regularly than years past so if i can jump in you guys so just tagging what jill said so what caused maybe a shift is because we did the four compressed courses and allowed them to take their core graduate requirements in one term okay correct next slide and so i will not read through all of this nor will or do you have to read through it all right now but you guys will have this um as a part of the board notes this is just a quick overview of some of the things that are happening um at tigard high school and when we get to the tualatin slide you're going to see a lot of duplicity and that there's a lot of this work

154that's going on behind the scenes to support these students um their their students and their families a couple that i'd like to highlight in particular um have been the focus on social emotional supports um that's one of the pieces that i think we have grown quite a quite a quite a bit in the last 12 months at the high school level um in particular with that sel advisory every single day um and and it's really helped to create some connections for our students um one of the groups that in the very first um bullet with the on the at-risk tracker i want to highlight the work of our distance learning support team the dlst and the basic needs team this group of staff both certified and classified in both buildings has literally burned the candle

155at both ends for a year now reaching out to these families touching base with them getting them what they need supporting them working with them on their academic plans as well as their basic needs and what they need to survive um it's been a really um impressive effort um to keep these families engaged keep these students engaged identify what their needs are and do whatever we can to support them um a lot of the rest of the bullets are are things that in some way shape or form happen every year um the difference this year is with the condensed grading periods and having point five grades transcripted at a nine week interval throughout the year the pace of this work has been extremely quick um the responsiveness of our staff to work quicker because our

156timelines are shorter has been nothing short of of impressive and and i want to go to the next one so that michael can talk a little bit about some of the things that are happening there but like i said you'll see a lot of overlap and an another example of collaboration between our two buildings so that we're not recreating the wheel in each of our buildings to support our students and support our families yeah as brian as bradley mentioned there's a pretty intensive support system in place in terms of senior supports and many of these extend to all students actually um the the i think one of the biggest uh takeaways from this year has been our continued growth in our multi-tiered systems of support teams uh number number one bullet point there and really

157progress monitoring across all grade levels and we've done some done some great work in how we pull data from canvas and learning how to do that on the fly as opposed to synergy where we were grading before and that's uh that's been a pivot a few times in order to understand that data and it's also led to some good conversations among our leadership teams and and uh but a more coordinated way of systematic systematizing support across all grade levels but we're talking about seniors so you know geared towards seniors i want to echo what brian has mentioned about social emotional supports and what a huge role our counseling teams and our care coordination teams uh play along with the advisory that brian was talking about um in those in those appointments to trying to help

158seniors who have felt such a tremendous sense of loss of you know of passage and work through a lot of their a lot of the motivational aspects that students describe working through you know future plans and those pieces and so that follow-up takes a lot of time so that the amount of time that's had to be invested into that work with counselors cannot be understated in any normal year it certainly can't be understated in a virtual year where follow-up can be somewhat problematic so i just wanted to anchor that one piece some also huge help from our rap support networks partnerships with erco and latino network and um and opening up to uh referrals for supports from families in those programs and that's helped that certainly has helped some specific seniors who we are trying

159to help re-engage and so that that work will continue forward it's uh you know we're going to have to really think about how we help seniors get across the line here in the future but without the help of these programs we wouldn't even have a shot so it's it is really uh impressive the network of support that we have [Music] thank you michael next slide please so as we share often uh listening to students hearing student voice is so important and at the center of what we all believe is vital in this work so we just wanted to take a minute and pause all of the principals have taken time to sit with their asbs with their student advisory councils with various student groups to just get feedback around what they need and so i'm

160just going to pose a question out for each of our principals to answer but what have your seniors told you and your team and how did you respond what are some of the things that seniors have told you they need and how have the adults been responsive to that i'll go i'll go first what i hear far and wide is we crave connection we are craving connection right now and uh find ways to try and make that happen for us um i think one of the that's one of the reasons why brian and i have really tried to be on top of all the logistics around reopening athletics and activities i just got new guidance today from od on performing arts so that's moving indoors so that's the next step and working through those pieces

161uh finding ways to to to be involved virtually really excited about uh the virtual performance happening on youtube with our performing arts and the the the mystery that they've put together and having some student support for it but also with our asb just sat and listened to what their friend groups were telling them what student groups are telling them and them trying to be creative are asp really trying to be creative with events and so uh for example they held a feast with friends in the first quarter it was wildly popular was feedback i got from students so i you know i i pleaded with ema with asb please think about doing it again i know we have another one coming up this week um and i saw it in my email today and and

162uh i think the other piece is just when as we move to hybrid looking for more opportunities i know there was an email circulating today about the possibility of other groups and trying to meet those needs and then doing it in a safe way i think that that's what i hear from students more often than not when when talking with some seniors in lippy through their advisor um he relayed kind of what they said it's just that face to face that they've been missing um and while they're still doing most their stuff cdl even in lippy uh that they just have craved that just being in the same room with somebody even if their computer's open next to them has been a huge impact so our uh our one of our lippy senior advisors shared

163that with me today and i'll hand off to brian and russ yeah i think everything that michael just said um the other piece that i would add in addition to that is in this slide this this picture sums it up it's that senior love um you know we started hearing around thanksgiving time late fall early winter our seniors saw all the love that was shared with our graduating class of 2020 in the spring and the in the events that we did and the drive-through and the honoring of of their 13-year public school journey and our seniors started to say hey what about us and and in you know in a normal year that doesn't really begin until after spring break but with all that's been lost for this group um in taking that student feedback

164to our graduation committee and to our senior class advisors we started i'm at both schools finding ways to recognize our seniors early and more often at tiger it's it's called the senior swag days and we have another one this week that rowan mentioned earlier in his report and just trying to have a regular opportunity for our seniors to come through in a drive-through model be recognized for their hard work send some shout outs send some love their way let them know that we we care about them we're proud of them we miss them we'll be able to see some of them when we come back into the building but even even when that happens we're going to continue with some of these swag days and some of these recognition events um so that all of

165our students whether they opt for hybrid or they choose to remain in cdl or have to stay in cdl they still have an opportunity opportunity to be recognized for really what's a 13-year journey um 14 years for some of them that that can't go um without showing them that love so before russ closes the slide out i just wanted to say because i'm old for two now and recognizing graduation because i know uh rowan talk about it is opening i'm like oh i missed a shot there uh we're also planning some swag days so i don't want twalton high school seniors to feel left out it's just taking us a little longer to get our swag back so it's it's definitely coming um it's definitely coming yeah thanks everyone uh you know when i think

166about my seniors um i feel really honored to have a chance to hear their stories and to see the world through their eyes and you know when i listen to them what i see is that you know we've all heard anecdotes of how covet and how the last year has impacted people but i think that it has been amplified especially for people that you know it's amplified whatever struggles we all had um and for folks that have various obstacles in their life you know those things only got more complicated so i think that you know in months and months to come and years to come we'll understand like the true impacts of all of this on our on our youth but what i see is a lot of kids that are really working hard they're

167dealing with a lot of struggle a lot of fear a lot of concern and you know they're trying to make it so they're they're out there working on behalf of their families they're trying to figure out what to do next in an uncertain world so you know what they've appreciated what they've asked for is flexibility uh in what their school day looks like and how we work with them how we support them what their timelines need to be um and you know in gathering our seniors together to talk about things like graduation and you know what they what they want that to look like you know it's really they really want to make their families proud they want to have some kind of acknowledgement in a safe way but they are really concerned with safety

168as well they're not trying to go wild with seeing too many people all at the same place they want to protect their families during all that too so we're eager to see what the announcement is we're supposed to hear what the graduation rules should be by the end of the week and we'll start working with our kids to plan what that ceremony will look like all of you and i think um you know to principal bailey's point this just core of love and i hope that can be sort of seen and heard from our leadership today but they've just done an incredible job not only leading through all the technical pieces but trying to really keep just that love and humanity at the center i'm still listening to students and closing that whole you know

169loop of actually responding to what they're hearing um so just a big shout out to our our principal leaders next slide please so pat if you don't mind just clicking on that link um you know it's so much sometimes the text and and what we want to do is to also be able to share what some of this looks like and so sharing what our um as an example our tigard high counselors put together this interactive um sort of space of resources in this virtual time that's just pretty dynamic and just shows the plethora of supports that they're reaching out showing to students and patti if you click the next arrow also just sort of adding this personal touch where they've got images of themselves including our culturally responsive liaisons our dean our re-engagement specialist

170for just all the various resources that they're supporting providing and connecting students to so just kind of a cool way that they've brought to life some of the work that they're doing and on that note we will open to the board and see if you have any questions to engage in a q a with us i have like a clarifying question real quick um principal bailey because you were making the distinction between the the district diploma and the oregon diploma i just wanted to double check that when we get a grad percentage rate from ode that includes both doesn't it or correct okay thank you yup and just be clear for folks this is not the first year that's been an option students have always been able to opt into that diploma opportunity in a

171normal year our schedule affords students 32 credit opportunities over their four-year career at high school but the state minimum requirement the state diploma requirement is set at 24. we can locally which we do have a diploma option that is higher than that but students have the ability to choose between the two of those in in a normal year it just doesn't typically make sense because of all the credit opportunities and we really want to push more dual credit opportunities more exploration of of career of career and electives that's been just more of a challenge um in the last 12 months like everything else that we do so principal bailey i heard you give a teaser about guidance you're getting from the state hopefully on what graduation might look like next week i'm already getting questions

172from parents about what graduation is going to look like this year and so i'm not going to ask you what it's going to look like what i'm going to ask is when do you think you might have a pretty good idea of what graduation is going to look like that i can tell community members so i can say that we have teams at both schools that are already working on graduation plans at our comprehensive high schools just the numbers of our senior classes alone are going to be prohibitive of prohibitive of doing anything super close to a traditional graduation ceremony unless the metrics change drastically and we continue to um to decrease the spread within our community so we know that we need to plan for something that is probably more closely aligned with what

173we did last year but at the same time those numbers can change we've heard the word pivot used no more than 38 times just tonight multiply that times 360 what seven days now um who knows what it's going to look like by the time we get to june but we know that we need to start planning for those options now so there is a group at both schools working on that trying to make it the most exciting and and fun event and recognize all of our students while also involving as many of our family members as possible and i think that's one of the conversations we've had with students in our building is that graduation is a is an opportunity to recognize your 13-year journey but you don't get there without the support and love

174and care of families and friends so making it as social as we possibly can while still being safe is very important moms and dads want to be there just as much as you do the only the only thing oh gosh it's been a long day the only other thing i would add is that uh we are partnering with a parent group at 12 high school through our tso and and and trying to partner in some of those events so we can add an additional experience and really within whatever we're allowed guideline wise so that's the other piece that we didn't we didn't explore an option with parents last year just because we were so uh behind the eight ball in terms of planning so i feel like this year we're a little more on top

175of uh parent ideas and adding supports and really trying to to enhance the experience we had last year but as brian mentioned uh you know we're we're pretty much planning for what the current health restrictions are and making it as memorable as possible and we'll we'll communicate those plans as they continue to develop fair principal romans do you want to talk about what creekside might look like well we always kind of like to fly by the seat of our pants just a little bit with graduation because those kids you know they're probably not going to know if they're going to walk till that day so we're going to do our best to work within the guidelines to be extremely creative and responsive to our kids and what they're thinking and work with their families and

176figure something cool out so i'm not going to commit anything yet but it's going to be awesome sounds perfect and principal bailey i have one more question just because i remember the number the 41 kiddos who are off track as of second semester or as of the end of first semester did you say that they each have like a designated person assigned to them to track their progress yeah yes absolutely so what you can't see in that quick slide that showed our various diploma trackers in each of those it has each student that in ours they're color coded and if they're off track they're there we color code them a light red or a pink and every single one of them that's either red or yellow has an identified adult in this building that is

177their go-to person their manager of their plan i just want to thank you guys for the report out focus on the fire the first one and um i just want to say i hope that we really have the opportunity to um get one more report before the year ends just to kind of a wrap up in your learnings and what your thoughts are for next year and summer school but thank you for all your work and i know it's late too thanks yeah thank you guys for having us appreciate being able to share okay um no great work thank you all um so very much and i agree with director fox it'd be great as we get closer to june to see where we've landed i know this work is critical it also makes me

178think about um that flexibility that as jill pointed out still cdl created by condensing but does that really help families you know our students get across the line early so they can get on with their important adult next steps um so it's interesting uh but with that i think we will move um to our next um reporting discussion thank you all very much um and i do want to um this might be a late i'll use pivot again we'll get to 50 i'm sure before the end of the night um but for our presenters what i believe about our board is that we come prepared and and ready to discuss our topics so even presenters as we move forward on very important topics you know in terms of kind of hitting some high notes or

179getting to questions i know it's you know 9 18 and we still have kind of a list i invite you to do that if you feel comfortable to kind of say hey board members i expect you to be prepared what are your questions or hit some high points and maybe we can um move through the evening a little more quickly if that makes sense um but that's a last minute kind of shift so um just when to offer that up and um with that i will move to director moore with uh budget assumptions first draft good evening chair wolf and members of the board and i will uh attempt to hit high points with the budget assumptions i did have some questions during the day and we'll try to address most of those as i

180come upon them i'm going to run through the document like i said i'll hit some high points um to start out we always like to just start out with um what's going on at the state level and it's good timing because we just had um the third uh the the march economic forecast update and revenue forecast update released by the state economist back on february 24th and all in all it's it's positive um especially for the current year uh and the finishing out the current biennium um with uh the impact of the pandemic over the last 12 months [Music] the economists are prognosticating that we're going to come out strong and with various impacts including the increase in vaccinations the federal policy response and our resilient underlying economy they they're setting the stage for strong

181stronger economic growth this year and next overall in the country as far as oregon you know we lost 160 000 jobs during the recession due to the pandemic we have households especially at the middle and higher income levels that are still doing well and we're able to reserve uh quite a bit in savings uh savings rates are up across the country and the the economists see pent-up demand fueling economic growth and we'll see recovering one half of the jobs lost this year and the remainder next year and the economy returning to full employment in 2023 which is about six to nine months sooner than initially expected so related to this year a year ago the economists expected um state revenue for the current two-year budget period to be down by two billion but actually were

182we're pretty much where um they thought we would be before the pandemic and a couple reasons for that the strong revenue collections were still people are still paying taxes even those that may have lost their job and are unemployment benefits uh they still have to to pay the the the state taxes and the federal taxes for that matter on that revenue or that income and um so we're gonna see uh an additional tax collections of 1.5 billion and also the asset market continues to came to gain value so all in all they're expecting there could be a kicker uh for 2020 although they want to wait until the tax filing season's over with and the year is over with before they commit to that um prediction going into next year it's a little more dicey

183as they're predicting a budget deficit in the next two-year budget period of two billion dollars and this does not account for any reserves at the state level it does not account for the the recent aid announced from the american rescue plan act and um lottery sales are are not growing like income tax collections and um they just expect overall growth and revenue to be modest in that 2123 biennium so um that'll create issues as the legislature as the budget builders um you know are are dealing with the cost keeping pace with the cost of providing services with the revenue that they have on hand how does this impact potential funding level assumptions at the state the only information we have to date is based on the governor's budget released for the state school fund back

184in december of 9.1 billion dollars for the two-year period um for tiger tualatin um this means about about a nine billion dollar um excuse me a nine million dollar shortfall in 2122 that's a preliminary number as we are still um costing out our current service level based on the staffing we're rolling forward to next year um the expenditures um being used in this analysis are based on uh our forecasting that we are doing on a month-to-month basis and using the the 2021 year as a base the budget base and applying incremental costs factors of that budget as a whole then as we if we if we look at different scenarios uh for from for a state school fund allocation if we looked at just a two billion dollar increase of 9.3 billion dollars that's a

185shortfall of approximately 7 million we'd really like to get to a 9.6 billion dollar level as a collective k-12 system that's the number uh we're saying at the statewide level that that we need to continue our current service level that that's a deficit of 4 million dollars so just to give you a gauge for every 100 million increase in the state school fund ttsd would receive an additional 1 million in state school fund dollars in 2122. um so i'm going to pause there to make sure there's no questions related to state status of the economy and funding if none i'm going to briefly mention the other resources we have on hand of course we have the sia dollars we're expecting our preliminary estimate from the state on the student investment account dollars for next year

186are about 8 million we have the esser two dollars of 5.7 million that we can uh begin expanding now and through september of 2023 and um the recent american rescue plan act um our preliminary number from um congresswoman bonamici's office of the 1.9 trillion in the portion of that for k-12 education for tiger tualton is is just under 13 million so uh those funds um there's some clarity the ode is trying to still get on whether those funds are good through september of 23 or september of 24. we don't know the answer to that yet i'll mention a couple of things about enrollment as you know our enrollment was down over students this fall compared to the previous fall um and we fell under the 12 000 mark and as the demographer put together his

187forecast published in january he generated estimates both at the low medium and high level for staffing purposes we're starting out with the low estimate of 12146 he built his forecast under the assumption that most of the kids will return next fall we're going to be on the conservative level when it comes for planning staffing [Music] the number that we used on the other hand for the the 9.1 billion dollar level for state funding assumption we used uh to generate the admw under that assumption uh we used the middle series forecast of 12 356. so a different of about 200 students the hope would be that this would allow us to have some form of extra contingency if the numbers did bump up in between now and the summer or the start of the school year

188we would have the ability to add staffing if needed but again this is all preliminary we're still determining that current service level number for our budgeted expenditures and of course on the other hand on the revenue side we don't know what the revenue number really is at this point the ways and means committee that is in charge of developing the budget does not release that number yet um a little later than normal but we're keeping our eyes and ears on that and hoping for a first allocation including for the budget including the state school fund soon david can i stop you real quick federal buckets again real quick so notes i have from a discussion a few days ago i had 1.4 is um the first round of federal relief which was like last summer

189right a while ago so for 5.4 and then what i thought the latest bucket was not the 1.9 was 13 and then if i'm understanding you congresswoman bonamici said another 13 is coming from the so i just went yeah so doctor it's the same 13 it's the same 13 yeah he's estimating 12.9 in our conversation today 13 yeah right so okay because i um that's where i got confused so so the one four five four and thirteen i'm not belittling that that's a large chunk of money but that at this point are the federal dollars that would okay all right yeah the thing that and the ode did some interesting analysis of all these extra funds including the 325 million that the that's another pot that the governor and legislative leadership announced recently for summer

190school and child care they kind of looked at all of those resources in addition to the state school fund and it's a good caution i think a good message of caution from them that all of these news sources including the student investment account represent less than three percent of the dollars are coming to school districts so um just a caution that besides the sia most of these are one-time monies they're not designed to sustain current programs or staffing it's more about what do we do in response to code the pandemic about reopening comprehensive distance learning summer school mental health and hvac for the most part of what the s or dollars are for um so just a reminder for everyone on that note i i hate to change the subject with a hard left turn

191but i move that we extend the meeting until 10 30. a second motion was made in second to extend the meeting until what'd you say joe 10 30. um 10 30 any further discussion again coral response is fine um all those in favor signify by saying um i and thank you rowan for hanging in there with us um and have a good evening um all those in favor signify by saying aye aye aye opposed motion carries uh thank you jill and go ahead david thank you yeah just a few more quick highlights our pers rates um what we pay into the per system based on a percentage of each payroll dollar those percentages are going down effective july so that's good news um in our general fund we've estimated that's a savings of approximately two

192million dollars that's already figured into those deficit numbers that i i shared before but that is good news for us um other areas we have um we'll have uh contracts that'll have to be negotiated for any economic increases to contracts for most of our groups except the classified group their contract goes through 2022 june of 2022 um i talked about the enrollment impacts um another significant increase for us is the property and liability insurance is going up for by 15 for the second straight years with the the fires and the sexual misconduct cases it just it continues to increase so that's a significant increase on the non-personnel side of you know almost 80 thousand dollars transportation per contract we have a 1.2 increase based on the consumer price index that's actually down a little bit

193from what it's been in recent years it's been in the two percent range uh good news on local option we budgeted around three 9.3 million this year based on what our levy was back in november we're estimating that's closer to 10.1 million so we'll be able to um we'll probably uh actually we in our in that projection that i shared uh the deficit numbers at the beginning we figured in an increase going forward at that 10 million dollar level in the in the local option um we haven't had an increase in discretionary school bus budgets the last couple years so we've we've planned for a five percent increase to the base rate headphone purchases and replacements that's been a bit a big um need of course in recent years especially in the last year with

194cdl um we're on pace to maintain our fund balance that we started with at the beginning of the year as we've been showing in the monthly uh financial statements and a lot of uncertainty around food services as we continue to serve less meals so we're realizing less money from the federal government through those programs and we'll have to continue keeping an eye on deficit levels in food services and just to point out director zerschmidt asked the question of whether federal funds the s or funds could be used to fill that gap versus general fund that's a great point there hasn't been a lot of conversation either internally or at the state level yet but it's good i think it's worth consideration and then lastly the class size and staffing ratio numbers here or here are

195based on 2019 20. follow it didn't make sense to update these numbers uh with 2021 numbers so um that's a reference to where our class sizes were a year ago in a normal school year i'm going to stop there i think i've shared my high points you guys have any additional questions for david david thank you thank you director moore for answering all my questions even though you answered my email on a sunday night when i specifically said don't work on sunday from what i can tell director research made your don't work on the weekend emails don't seem to work very often from what i can tell um david thank you so much actually really appreciate the detail and the memo um and it really does set a good foundation for us to learn as

196we go forward so appreciate that and um so at that we will move forward with director anne and um dr mccall well i should look at my agenda to see who's doing the same service director and with the sros so thank you yes thank you chairwolf and i just wanted to say thank you to our community partners who are also on the line i was way off on the timing by like two and a half hours so i apologize and thank you for um for our first for uh sticking with us um and so i uh i do trust that you have read the draft um i have sent over the drafts uh to um uh the committee um we i i just wanted to share a couple of things briefly um there uh this

197is a first read um we have been furiously um and uh intentionally working um in small groups um uh to really bring in community partners that are our um our uh sro committee had um asked for us to bring forth um in the work groups and had some really thoughtful um first thought uh discussions about how to operationalize um and bring forth the community voices um throughout this whole process and so um the intention for this uh first read really is to bring forth the newly um highlighted uh um areas of focus from our uh our community process and um uh director moore is going to share a little bit about the technical pieces and i'll go into some highlights for the um scope of services director more did you want to share a little

198bit about the technical piece and i think you're on mute still or maybe i was on mute the whole time oh okay yeah it's david it's he must be heaven he's not a meeting no worries um i'll let uh director moore um work on that while maybe we go through the highlights if that's okay all right so um if you see um we have um the scope of work is highlighted through what the various parties uh agree to um and align to that you'll see in the section new responsibilities for each party identified during the community process there's a scope of work highlighted by the district and our responsibilities to include sros in the building level and district level trainings for equity trauma and foreign practices culturally responsive leadership and restorative practices include school resource

199officers and collaboration efforts around psychological social emotional well-being um physical health and safety for ttsd students staff and families um and participate in cross-organizational training to better partnership um for school safety and also include sros in the in our multi-systems of support process and provide data about health of systems and outcomes for students um and a major part of our work um moving forward was to highlight the um the role of the sro in our schools and the new structure and framework um of partnership with uh staff students families and community members and you'll see the list of various areas of focus around that and then also uh city responsibilities um you were able to read through those specifically around uh bringing in information and the content knowledge that um our school resource officers um

200have equipped to support um preventative and proactive um services as well as building and creating positive relationships with our historically underserved communities but including but not limited to or students of color students in foster care and students with varying abilities we're also looking at the preventative efforts including but not limited to data about community relationships and consultation time incidents responses partnership with administrators special education department student services department our hr department and equity and inclusion departments and then in partnership with our commander mcdonald and sergeant rankin we had highlighted the joint responsibilities connected to the evaluation of the sro programs um annually as part of a continuous improvement plan um as reviewed by the sro task force this was something both i mean all of our partners were really adamant and to include uh given

201the work that we've done as part of our community process and to include folks that had partnered with us during that time and then also uh include staff and student representatives um as part of the sro selection process and then ongoing training in conjunction with school staff um in regards to anti-racist policies and diversity inclusion initiatives as well as working to build a framework for restorative justice incidents for response to ensure a concerted effort to effectively keep students out of the criminal justice system and foster positive relationships with students and intentional focus on our historically underserved communities and as part of the um evaluation process uh in in partnership with our uh our chiefs and um the uh sro task force to create develop and monitor continuous improvement plans centered around uh our district priorities

202and equity lens so that's a lot of the adaptive uh things that got um you know summarized uh and agreed upon and it was a beautiful um relationship where we were able to bring in many of our stakeholders uh a big shout out to damon lorenz and alfonso amires to help foster some of the work around our focus on trauma-informed practices so it was a lot so i'm gonna take a breath in here um hear from folks and if director moore uh is available i'll open that up for him as well thanks director on uh sorry about that i obviously couldn't find the unmute button um so uh one one change uh the district is proposing is um we got a hold of a the the legal form of the agreement from our attorney who

203works with other districts that have an sro agreement so that's the first part and um and then as zinnias addressing the scope of work um that we took pieces from the current agreements and um inserted that into the scope of work also um that was a request of the the the city's uh police departments and i know um chairwolf asked about the numbers and um i think um with um when we were putting that together we um basically uh copied and pasted the information and and updated um years and everything but did not update the number of officers and there's some dissimilarities between the two agreements for instance tualatins has states at least two officers um and tigers uh agreement states uh two officers not at least but two officers and she reminded us today

204that um the levy uh assigned another an extra officer um the successful levy in may so um given its first read we have um some collaborations still to do between all parties and then i think both parties or all three parties want their legal teams to review um the documents too and we haven't i know ttsd has not started that process yet with um getting that off to our attorney we wanted to have a up-to-date version as possible on the legal side before we we sent that off so that's my update as far as um kind of the shift of going to a legal framework at the beginning specific to an sro agreement between school district and city and then having the scope of work and exist exhibits behind that supporting the the legal form

205of agreement right and i wanted to add to that um uh dr chairwolf had asked uh the question a couple of questions that i think i had uh answered regarding um the the um the times when um we would get data and uh summaries of um referrals and um and so forth and that's part of the conversation that we had uh highlighted here in the document um around annual um reports but um in a set we had a another exhibit that actually had a more detailed kind of work plan and um it had talked through the different uh themes and then um we had talked through the there was a also a highlight of the objectives and some potential activities aligned to that um our partners agreed that it would be important to um review

206that process and build that as a live active uh document that we would share on our our sro information website as opposed to into our contract because it is adaptive work that needs to be calibrated along the way um and so we had put that work um we'll put that work in our in our broad communication uh and that in that other document it does highlight what that looks would look like and and how our um our amazing sro um committees that we have 15 from our uh summers were or um oh gosh is it summer winter's work and uh they are committing to you know be a part of the work group as well to make sure it's a collaborative and collective process all the way through i just want to give just major

207appreciation gratitude for um chief steele chief miguel plank commander mcdonald officer nunn sergeant rankin and officer miller um in the work that they've um really committed to in in the work group process and um they're just on the ongoing commitment to really bring forth a community uh lens to this work so um i don't know if anybody else on the team wanted to say anything but um i just have major appreciation and i'm looking here at uh principal de lerba and principal bailey and i just i can't help but smile right because you're with everything you're uh going on you're you're you're all just super present and i don't know if um principal romance is here anyway but i just wanted to offer that deep gratitude and i see chief steele is willing to share

208yeah just give me just a quick minute i would love to throw out just a couple things just from the the city perspective i just really appreciate the the willingness of the the district to kind of step into these conversations that they're not easy conversations to have but they're important conversations and uh you know i know your plates are full uh even in a normal year and just for us to to add on a little bit more it's something it's not lost on our end for sure and zinnia thank you for your efforts and this is in honestly in my mind it's the first step we got a lot more work to do but i'm confident as we move forward we're going to end up with a better uh product as a program and it's

209going to benefit everybody in that in the district so again thank you again from the city perspective i'm aware of the lightness of the hour but uh i appreciate uh chief still your your comments as well as commander mcdonald's and others um i i really also want um the board not to put too fine a point i'm going to anyway um that there are many districts around us much larger than we are that have abandoned the sro model altogether without engaging uh in a community process and while i would never speak to uh what their particular context are i will speak to ours in the fact that it it basically reaffirms um our commitment um as a as a district and as a board um and certainly as a community that if we're serious about

210the work of undoing systemic racism and injustice the way you get there is through community process and i think this speaks um extremely well to the leadership on this board to the expertise that we have in director un and other members of cabinet and certainly to the leadership that's been shown by chief steele chief mcalpin commander mcdonald both the city managers of tigard and tualatin the commitment of the mayors to this process i just think it it is it should be considered a point of pride um the work that we have done to this point um and uh the the continued commitment to getting it right for our for our kids and for our community so again my profound thanks to all um on this meeting this evening so uh um jill and i think

211we're the board representatives on on the design process and i you know read read these documents in depth and think they do an excellent job of reflecting what what came up in that process and i'm very excited that um all parties are on board and so appreciation to um both of our chiefs on the call and and city partners um two uh relatively minor i think requests that i would like um just to kind of offer as this is a first reading one is i would love a board presentation annually as part of that annual review and that may have already been intended um but i do think that's a good sort of public opportunity for us to follow up on on this document and kind of check in on where you're at where we're

212at as in terms of progress and then the other thing that that's very important to me um is and i don't know exactly how to describe this but collaboration between um the departments and the district when um investigations occur or you know and that includes both criminal investigations on the outside and us participating but also when the district has internal investigations um particularly when sros are involved in that process so um that that is something i'm hoping can be reflected that a willingness to partner and engage um when such investigations arise i think that's a an important important part of this um conversation that i also just wanted to offer um as part of our first reading reflections but um just again want to say thank you for all the work that went into this

213very long process but it got us to a great place so thank you and director bowman just so you know yes an annual report to the board is part of the the process at this point i just wanted to offer up a couple things too very minor one is just that we've changed durham center to crete side um maybe high school defense noticed that in one of the um i think it was in the tiger document um and then the other thing is um i was wondering if do we know who children of students of incarcerated parents are i don't know if there's privacy issues but if we could consider them adding them onto the list of um that you had director um um again i don't know if we know who they are but

214i know just work my work through coffee creek that um they're high risk and to the extent we can um partner with that community or those students um with the sro program i think that would be awesome um and i also just want to just i'm so proud of this work of our district um and the collaboration all the work the different committees that was quite an impressive list director on um that you shared with us on the work plan so thank you so much for the commitment to this work and i look forward to seeing the final product after reading through all of the things that the district's going to be doing to include the sros as part of the team in hindsight it almost just seems obvious that of course we should be

215including them in meetings and communication and trainings um so i mean just i guess grateful that it came out through all this work um because i mean if we want them to be part of the team that's how you make someone part of the team so thank you so um first of all thank you and zinnia i as you were sharing kind of at that high level given the time of the evening and i also want to so appreciate our partners for being here so late um and it's just so impactful to have you here uh but zinnia i i it is not lost on me and with all of you the depth of work and hours and time that you all have done so as you succinctly walked us through where we are now

216with contracts i just wanted to also offer appreciation for what this last year has been and looked like and just really full of gratitude um on that note um i will say with director roman and director research me being closer i kind of have um although i've been reading reports uh cold eyes if you will so i'm kind of just coming in what does the contract say and uh zinnia we did talk about um like that that data review i still would like to see that language in the heart of the contract sometimes exhibits get pulled off you know so that that's just defined in the writing instead of we will do that that if it's annual that's fine and then the the last thing in in um director moore and director and i brought

217this up before um the language um i think in in tigard's contract that the the process continually talks about collaboration and relationship with our schools but when it comes to identifying candidates of the sros it still seems like the language is very tight and i understand it's the city's responsibility but i i would just like to see that that not necessarily identifying the individual right but somewhere in the process and i just didn't see that in the contract language and so again i will be more than you know honest that i'm kind of coming in this with a different set of eyes because i'm looking through the contract and reading the response but those are my only other thoughts and just again as dr wiki smith pointed out i'm so grateful that our district is

218working towards how do we collaborate and maintain these really important relationships in our schools but i feel like it's also my responsibility to just from a contract review to say these are a couple things i noticed so um with that thank you so much and those are my thoughts on the contracts um thank you so much everyone is that it that's it for me okay um with that i want to thank you all and um i will uh move to um that closes reports and discussions and we move to action items and uh the first one is uh twilighty middle school field restoration and i think damon is with here with director moore i'll jump in first and then david can fix me uh after i'm done this one's really straightforward the uh the field

219at tuwaldy is gonna be replaced it'll be an all-weather field and an all-weather track there were two bids received the low bid was a million seven hundred thousand five fifty seven three forty and the good news is that is not going to require additional money uh it's a savings that is realized from the work that was already being done at duality and so the bond committee uh discussed that and recommends to the board that uh that the board award the project to the low bidder field turf thank you damon i don't have a damon set did such a good job i know who to call on for my next board action items um i don't have anything to add he did beautifully in the interest of time i don't need to say anything else unless

220debbie our technical expert is it wants to say anything but i think she can answer the hard questions of the board agreed damon was fantastic and i want to remind everyone i appreciate again the deep deliberations and thoughtful conversations our bond oversight committee um have and karen and i would have participated in then that in those conversations or listened to them um so i have no further questions but leave that to the board or i'll take a motion i move to approve the award of contract to field tour for the tuality middle school field restoration project for the base bid amount of seven hundred fifty seven thousand three hundred and forty dollars second motion was made and seconded to approve um field restoration as presented further discussion okay i'll do roll call real quickly all

221those in favor signify by saying i director bowman aye dr emerson aye dr fox aye director search me aye and i am an eye motion carries unanimously okay we will move to mechanical upgrades uh probably director morin damon yeah so this is um was a little bit different process in that we used a qualification plus bid process um to do mechanical upgrades at um i think it's four of our oldest elementary schools and there was an evaluation committee which damon represented the the bond oversight committee and i'm going to turn it over to him for an overview of that process and the recommendation from the bond oversight committee thank you director moore um the bond committee takes these contract uh evaluations very seriously and this one was a tough one the analysis as it came

222down basically had a very close score between the contractor that everybody liked and the price that everybody liked and so inline was definitely the favorite contractor but the price was much better with hermansen so in the scoring committee uh we actually sent out for a second round of questions and that information is all contained in the summary that the board has in the packet i won't repeat it here but i am you know if there's questions i'm happy to talk about it and then in the bond committee we revisited all of that and we talked about it in great detail there are some strong personalities on the bond committee as as many of you are aware and the great thing about that is is we don't necessarily always have to work inside the box we

223looked at every single possible option here that was available in the discussion and some of those options may not have even been options that are open to you as the board but after significant discussion uh the bond committee decided to go ahead and uphold the scoring committee's recommendation that inline get the award and what that means is uh an ask of an additional 948 000 and 13 that was to be distributed from the second bond premium in addition to the existing budget of 2.15 million so i have a question could you explain a little bit about what these mechanical upgrades are sure and i'll give you my overview and then we'll let deb give you fill in the uh the bits and pieces i as david mentioned it's the it's the four elementary schools the

224older systems i believe the tigard auditorium is also on that list and what it's doing is uh the the machines if you will the great big hvac machines that are on the tops of the schools that blow the air through the entire system they're just ready to be replaced uh the systems are quite old in those schools and this was the goal here is to get new and updated equipment in there that'll both bring us back to where they should be but also leave room for expansion in the future as needed for filtration and air movement uh related to upgrades that the building code might require five or ten years from now when the covert world settles down and we figure out how to air handle better to protect the occupants of the building one

225other item all time and one other item is that we have currently pneumatic controls on all of that equipment which is a very antiquated control system and we are putting new controls which are web based onto these units so that also helps with the district operations to be able to maintain these units and also from a facility's perspective to be able to set these units to come on and off based on facility use so the the difference between the two uh bidding companies was obviously significant um and i was wondering if the the uh in line with the higher bid if because it was so much more than the budgeted amount if they gave explanations to why their bid was so much more than our original budgeted amount is it that expenses are higher that

226hvac people are hard to come by right now did they or did they not was that question not brought up we we did inquire of them as to we wanted them to be able to back up their numbers both contractors uh you know the question presented was largely you know we don't think either one of you got this right please back up your information and and help us make our decision reasonably and what we learned through that was largely that hermansen had an approach that they didn't think it was going to take as much to do the actual installation work and inline believed that there was going to be a significant amount of work related to just getting access to some of these machines and the reason we believed inline over hermansen was that inline

227has actually been to these schools that all of the schools involved in line sent someone to visit and to review and hermansen did not and so you know like i say this was a very difficult decision many on the committee remarked that they wished they would have had more bids that they wished we had more information but we operate the universe where we have to work with what's in front of us and none of us wanted to kick this project down the road that as expensive as it is now it's only going to be worse in the future well given the nature of our world right now i'm i am very aware of the importance of having a good hvac system that blows as much air as possible through the system and i think all

228of our all of our teachers all of our parents all of our students will appreciate that i wanted to let my fellow board members i know i did some digging around with friends of mine who are in the construction industry and 201 they all praised inline as a very reputable company that does a lot of work on schools specifically we also discussed that you know inline does have some history with the district inline team was much better assembled than the hermitson team they'd worked together before the hermansen team had not worked together before the hermitson team was also all out of state they were based in seattle and you know while that isn't necessarily our problem uh it was concerning uh from you know at least a comparison standpoint with a team that was experienced

229working together that was based locally you kind of answered what some of my questions were damon about what are the specific components or data points you're using for like the personnel line item for example and then what's the difference between background and experience in that item in terms of evaluation perspective you bet and the scoring committee that's their job so we're given a scoring matrix that contains several different points and we take the bids and the the information that they provided and we rank each contractor on each one of these metrics based on uh you know our interaction with the bids and everyone on the scoring committee comes from a little bit of a different background we had myself other district representatives professionals from the hvac industry and based on that the scores are prepared

230but none of us knew what the bid amount was and there's a scoring associated with that as well so without consideration for the amounts inline was far and away the winner it was only once the amounts were included in that scoring process that it became closer that's really helpful thank you debbie could you um talk about how the 2.15 million was impacted by additional scope i think that might help director zur schmidt's question sure the original scope um there was a 1.15 million that was in the original bond scope back when you passed the bond in 2016. during the course of our meetings with the bond oversight committee and we we had heard that there was the scope that the operations department wanted to bring forward and said fine let's bring it forward and the

231bond oversight committee agreed to allocate an additional one million dollars out of that second bond premium for this budget of 2.15 million to bring it to a total of 2.15 million however that scope that was in the bond in the original bond language was um not well defined and included lots of little items at every school and so um the when we had some conversation with ops they said that there was a preference to try to do more work or a greater amount of work at each of these facilities and be able to quote tick a facility off the list if you will rather than doing a little bit here and a little bit there at every single one of the facilities the ops department said we really need to look at in a bigger

232way at some of the issues that we have within the district and these four elementary schools um the life of these units are they're well beyond the life that they should be we're operating on hope and dreams and other things so they said you know if there's any way for us to be able to replace these units that would be preferred so we knew that these four facilities plus tired high school were going to be greater than the 2.15 million and so what we said was we will put the scope of work out to bid so that each one of the projects all four schools plus the tigard high school were bid individually so that the district had the ability to determine whether or not they wanted to do one two three four five all

233of these projects and so what we're bringing to you tonight is the total for all five projects um and so of course it's within your discretion to say no we would prefer to only do one or two of the projects and stay within the original bond budget of the 2.15 however um as a person who works in with facilities day in and day out i can tell you that um for a number of reasons a for the condition of the units and where they're at and b for um as many people said here where we are currently in the cobot situation trying to upgrade our facilities from that respect and see from the current finances in the world um it is we see um the market changing significantly um as it relates to this specifically

234mechanical equipment and so um as damon mentioned earlier we will not be able to um be able to bid this and award this work for this same amount a year from now should we decide to put any of this off hope that helps thank you that helps a lot like a motion please i move to approve the award of contract to inline construction for the summer 2021 district-wide mechanical upgrades for the base bid amount of two million nine hundred ninety nine thousand nine hundred thirty six dollars plus the alternate amount of ninety eight thousand seventy seven dollars and to approve the use of one million nine hundred forty eight thousand thirteen dollars in second bond premium for the project second motion was made and seconded as presented further discussion okay roll call on signify by

235saying i if in favor director bowman aye director emerson aye rick fox aye desert smee hi i am an eye motion carries unanimously and uh damon thank you again always for uh joining us and sharing the perspective of the bond oversight committee um and with that and um thank you to debbie we will move to director rose and i see kathy is with us as well and do our second reading on opal and open enrollment welcome kathy good evening this is the second read for inter-district and intra-district transfers as requested by the board at the last meeting uh we you requested additional information relative to the data of the numbers of students coming in the district and out of the district and that was provided to you in your board packet we also are asking

236you this evening for the approval to move forward with the transfer process for the 21 22 school year to include inter-district transfers approving of all continuing students and their siblings and to approve once again 20 in and 20 out new releases for inter-district and then the in-district transfer process will continue as it is today which is evaluating on a case-by-case basis where the principles between the two schools are the ones that facilitate the conversations and make the decisions so i would like to start with an apology to director rose because at this last board meeting when she presented um i made the assertion that we had always gotten this more detailed information and then i went back and looked and we haven't gotten information this detailed ever before so thank you for all the extra

237work and i'm sorry i um i misremembered and and made assumptions and made you do a lot more work but i really do like the data so thank you for that you're very welcome no apology necessary i do just want to um show my gratitude a deep appreciation for kathy longfellow who um has a lot of this information at her fingertips and has been very helpful in creating these reports over the last two years so that we can get really good at keeping an eye on trends and what we're seeing relative to individual schools it's also going to help inform us as we're moving forward especially as we head into the wrecking boundary conversation i just want to say thank you kathy and tracy for the changes um much easier to understand and much broader

238level of information so um i was one of the ones that called tracy was asking all kinds of clarifying questions so it's much clearer so thank you for all your work appreciate it so if none of my fellow board members have any further questions i'll move to the tiger 12 school board of directors approve the second reading of the interdis district transfers in industry transfers for fiscal year 2021-22 as presented motion was made and seconded further discussion again thank you kathy for being um here and present to answer any questions um uh okay again roll call um in favor signify by saying aye director bowman aye director emerson aye mr fox aye director zurich mean aye director rolfes and i motion carries unanimously thank you um and we're on our final um presentation director bernard

239um technology purchase good evening board chairwolf and fellow board members um i am here to discuss the spending of bond funds from our 2019 bond um as we discussed last year um we are now outfitting our incoming ninth graders with a student technology device that they will have with them through their high school career and upon graduation they will be given the opportunity to take that with them i'm here a little bit earlier this year due to some of the lead time and back order equipment that is out there we have been fortunate enough to be one to one heading into the pandemic but as we try to continue on our pacing to replace equipment that's come up for its regular replacement which is four years for student devices we need to order a little

240sooner and as well trying to get a hold of any of the summer school preparations that we want to do we are also thinking instead of work over the summer we want to make sure if we can we can outfit students with devices over this summer so we are now a 12-month um organization making sure students have access to devices um across the school year so we're not quite ready to discuss the ipad replacements which will be coming hopefully the next board meeting um but the chromebooks are a little further out for lead time so we um budgeted 500 000 or 500 a device back in the day of 2019 so we are still within our budget both across the board for our full um amount and are within budgets even with this one particular

241purchase for the thousand devices for our incoming ninth graders and that includes some extras in case of damage and it is set to be a not to exceed so that we can ensure we are purchasing the right device um for the students uh there's some one of the challenges we're facing in front of us as time goes on technology changes and so it's interesting to outfit our incoming ninth graders with devices that are newer than our seniors and so we'll be discussing a little bit more with our high school folks to make sure that we are all on the same page um with this this process so um leaving a little bit of room to make sure that that unfolds the way we want it to and sends the right message to all of our

242community i have a question um director bernard thank you for for the for being with us this late um the two percent repair rate can you explain a little bit about what that means and if i was curious if we're seeing a higher repair rate in because of so much more use at home or if there's any sort of data that we have yet in terms of um the implications of of distance learning on on devices um two percent's always been our goal i would say yes we're trending higher than that right now for the last year um i will have that details and the data specifically when i come back for the next round with the ipads one of the things that's a little tricky is we've got a lot of awesome help out

243there whether it be office secretaries or media assistants and we're getting equipment refreshed or replaced that's not necessarily broken and so because we have so many different people helping um some of those numbers are not as clear as they should be until we go through them so it's better in some schools than others um i think our experience at the high school is less breakage um because they're not moving from classroom to classroom the favorite thing to do is to close their pen or pencil in the in the device so i think we're saving it there but i think we're losing it a little bit um in our younger grades where we've got some biting happening by pets and other such things at home so we're suffering a few more breakage at home with the

244ipads than we are with the chromebooks but i i'll get retract that um i'll brush up the numbers and make sure i have it in the report that i give to you for the ipads but that two percent average i think we're a little on the high side but i think across the board we're still about two percent that's awesome uh thank you and would love to see that information and particularly how many uh devices have been ruined because someone ate a grilled cheese sandwich and then went directly onto there yeah there's some stories you do not want to hear um i will not during this meeting anyway all safe i am visually yes my dog ate my iphone as opposed to my paper there's a lot of stories that involve pets and siblings okay

245take a motion i moved that the board approved the purchase of ninth grade student devices with 2017 bond funds and authorized the district superintendent or cfo to sign the purchase order to ctl corporation in an amount not to exceed 490 000 second motion was made in second and two um approve as presented uh further discussion um as always thank you susan um okay again signify by roll call um by i if in favor uh director bowman aye dr emerson aye director fox aye director zergs maid aye director wolfe is in i motion carries unanimously and i believe look at that seven minutes to spare and um good thank you all for just a rich evening of conversation but with that we are adorned good night night everybody you