February 22, 2021 TTSD School Board Meeting

001you guys okay um welcome everyone uh to the regular meeting of the tiger tualton school board on monday february 22nd we had no earlier uh work sessions or executive sessions so we'll um before we actually do jump into our order of business uh this evening i think that many of you um are aware of um just the devastating marker we've hit as a country um 500 000 deaths from covid19 that governor brown has called for flags to be flown until um sunset for uh half staff in recognition um of those lives that have lost have been lost and you know this past year um my apologies on my phone um have been um this year's been hard for all of us for so many reasons and just not getting to connect the way we normally

002would as humans and then to add on top of that the devastating loss i can't imagine that any of us have not been impacted um by the loss of a loved one i know that i have um and i'd like to just take a moment and again i'm going to go right on to mute because i apologize for the phone um and just take a moment um and just reflect and recognize and honor i know many in our district have been directly impacted by the loss from covid and so if we could all just take a moment and just pay our respects thank you all for um that moment um i appreciate i appreciate you all and i appreciate that opportunity um with that um superintendent ricky smith are there any changes to the agenda

003there are not a chair thank you um board on our consent this evening we have the minutes from the january 5th work session january 27th special board meeting and february 3rd special board meeting our human resources personnel report and then our january financial report with that um anything requested to be pulled from consent and if not i'll accept a motion to accept the agenda as presented move to approve the agenda as a presented second motion was made and seconded to approve the agenda as presented and we can do just a group response to this all those in favor or any further discussion all those in favor signify by oh excuse me yes i just wanted to say um i see that um gus yarmillo is retiring from tiger high long-standing um estonian and uh but

004then i was pleased to see he's coming back so anyway i started to recognize him because he's been there for years and my my personally my daughters fully respected him and loves him in the hallways so i just wanted to recognize that especially on classified week so um yes and i assumed that um i did see that gus had retired and was coming uh back in to work and he has been a godsend with pac with pride always there um supporting that work uh during the week and so very grateful for guests for sure thank you sharon um okay uh okay so we're back to um approval of the agenda um all those in favor signify by saying aye hi opposed motion carries agenda is approved and from here we will go to our recognition

005and good news and i think her order might have been resorted a little bit i'm going to hand it over to director rose who i know has it all organized thank you tracy thank you chairwolf directors this evening as you heard at our february 8 scoborn meeting february is black history month and we have the opportunity to hear from elementary staff who are engaging students in conversation and learning focused on black history there has been much discussion around why we as a district as a state a country would celebrate black history just one month out of the year there also continues to be questions and conversations around black lives matter and it what it means and what its role is in our schools although each year february provides a higher platform to honor black history

006we enter into this conversation looking back on the past eight months as a district and the steps we've taken to put our life in put life into our actions and into our mission to educate every child and to bring our vision where every student thrives in school and graduates prepared to succeed in an ever-changing world through our collective dedication to equity and justice in june the school board ttsd school board approved resolution 19 19 2019 condemning racism and committing to being an anti-racist school district that resolution charged us as a district to condemn racism racial violence white supremacy hate speech bigotry in all forms to work to be actively anti-racist and dismantle systematic racism in our schools and empower people of color affirm the value and importance of culturally responsive instructional practices and curriculum that

007represent the diversity of our community state and country and accurately honors the contributions of historic historically marginalized communities and acknowledging that our current curriculum is not culturally responsive and a commitment to pursuing an equity lens using an equity lens for all future curriculum adoptions moving forward last fall this oregon state board of education the oregon department of education the coalition of oregon school administrators the oregon education association the oregon school boards association the oregon school employees association the oregon school activities association the oregon association of education service districts and the oregon association of student councils shared their commitment together to racially just future a racially sorry a racially just future and join together in support of black lives matter as a civil rights movement that aims to combat racism and support black individuals ttsd's guidance

008for political and social expression found on our website details the rights and protections of expression in our schools and states at ttsd black lives matter is a social justice statement affirming human rights our responsibility as educators is to educate all students right providing them with every opportunity to thrive in school and in life yet historic systems within our schools continue to just dis disproportionately serve students of color specifically our black students our black students matter their families matter black lives matter ttsd is committed to working in partnership with our parents and guardians and our community to create an inclusive educational environment that holds all of us accountable for the success of all students this is our commitment and as we celebrate black lives and we celebrate black history tonight you will hear how our high

009school students are honoring black history and engaging their peers in the work and mission of the black student union and you will also hear as i turn over now to director of equity and inclusion zinnia on how we are putting this work together in our schools i'll turn it over now to the director on thank you director rose um i have the honor and the privilege of um introducing all of you to jayanna robertson and she'll share a little bit about what uh role she plays um at the uh bsu um but i just wanted to take a moment to say how proud i am to um have a partner in a lot of our work um in ensuring that our um students feel a sense of belonging at ttsd and to be able to

010highlight the brilliance and beauty that jayana brings into this work um as well uh as um the peers that she represents um from a black student union so jayanna um take it away okay for those who don't know me again i'm j.r robertson i'm in tualatin high school's black student union vice president i'm currently a junior and i'm the start is it okay if i start the um the presentation okay so whenever you guys are ready can you please get the nexty slides thank you okay so before i really get into the presentation i first want to acknowledge that black student union's goal for the panel is to educate attendees on some of the experiences that some people of color leaders face in these work environments these attendees will give the opportunity to become more

011aware and more open-minded with how people of color may feel in these work environments some of the things that might be said might trigger emotions but the whole point of this panel is to unify our community and have everyone understand how some of the people the color leaders are feeling in these workspaces please go to the next slide thank you so for some of the event details some of the attendees are going to be students from tiger vsu to walton bsu or any tigers high school student to walton high school student we have some sherwood student union members who are wanting to come we have a partnership with them because we're also helping them host their event so they wanted to come join and see how that would be some of the teachers and other

012various community leaders and partners we will be using zoom and for the panel for the panel members um you can actually skip this part and i have a list on the next slide for that yeah um okay so for this song uh the song will be lift every voice insane which is the black national anthem who will have us a speaker read the poem black by anika singhal we will have individuals introduce themselves starting from the black student union president of tigard and to walton bsu president and then for the panel discussion it will be hosted by both ttsd's bsu high school students the president and vice president and we'll individually switch around the questions towards certain panelists and then for the closing we'll have a raffle for the 25 gift card oh please go

013to the next slide so for the questions that we have prepared is tell us who you are your position and why do you feel it's most important for you to be here today why did you choose your current career who or what inspires you to do the work that you do in the communi in the contents of culture and power how are you navigating your role and how are you using your position in your community as a person of color you may have faced difficult obstacles that you had to overcome can you share with us some of these obstacles in the light of everything that has happened in the black indigenous people of color community this summer what are some lessons that we all should take um from the events that have occurred what actions

014should we students take when we are unjustified discriminated against in our schools and community and also what is some advice you would give to students who are trying to work in these positions that you all are currently in oh you can go to the next slide um any questions that's how the panel will mostly be ran um john thank you board members questions or comments thanks gianna for your presentation thanks for joining us tonight great presentation um i just had a clarifying question so this is going to be a panel at the um budget meeting on wednesday night is that just clarifies it yes ma'am oh cindy is saying no i'm confused when the panel is that one um jana the um so this panel is actually between like 3 45 right to from 5

0155 p.m so it's a little bit before the budget committee but this is um it was highlighted in the bsu events that were um what was shared on the 8th awesome so if people would like to attend they can find the link on zoom on the website um yeah it should be on the tualatin website for the bulletin board awesome okay thank you great questions and excited to hear what they have to say so i have a i have a question for you jenna um so is this really directed at students or is this something you'd like all members of the community to listen in on too um it's mostly directed at just the community in general not just the students for the student i mean i guess for the students as well but in

016general just for mostly the community and for students about what down to about what age would you say it was appropriate i mean is it something that elementary students could get some interesting information maybe students who are 10 years old could probably handle some of the things that could be talked about but um i would say from 10 years old to good age ranges older than that you know like up to how up to i guess 50 or something and we're going to get him for the number yeah us 55 year olds wouldn't find much of interest in it is that what you told me hey 55 could work too thank you very much yes ma'am i just want to say thank you i think that was an excellent excellent presentation um and i guess

017mike one thing i'm i'm wondering if you could speak to so february is is black history month from the student perspective how that's been incorporated in the student experience um at 12th and high school and what it's looked like and what what the experience has been like for you as a student um what do you mean can you clarify that a little bit more what do you mean by that like um are you asking how many uh teachers or people in walton been like representing more black culture and the work is that you mean yeah exactly in classroom discussion or with your friends or you know in the announcements at school and and what's what's it been like for a student um i'm going to be very honest um i actually haven't seen much engagement

018in my school i have in my friend's schools and them posting other things like their friends but not necessarily into walton high school as far as learning i haven't uh had anything that really had incorporated with black history month so yeah that's that's helpful to you thank you for sharing yeah i see our own dr lisa mccall is on the panel next week thank you for that um but we did receive a um another powerpoint presentation that described three events that have been going on this month so were you responsible for the other two the game night and the student panel so the game night was actually for um just bs like to walton's vsu uh the game night and the student conversation we were just trying to keep that with just tualatin those already

019had happened in the past actually but um i believe octavia and the president amira have created those fights yeah so those are meant to be school-wide they were meant to be for the union and yeah that was just mostly for our union yeah actually hi guys absolutely the student conversation was for all the students high school students for both high schools oh yeah and then um the game night was just specifically for the affinity group so they were able to do that game then yeah i i participated in just um uh i joined in on the student um conversation and i just wanted to say you know um gianna and amara had um hosted that and they just did such a beautiful job facilitating um a conversation that included you know verbals as well as

020like written communication which really helped ease the conversation into some pretty um deep content and um it was very informative and um again it just highlighted the power of student voice and um what can come out of it when you're able to um host space for students to share their lived experiences so again i wanted to say thank you gianna and um you know amira for for hosting that uh that night thank you zinnia and um yeah i that sounds like a great event i um unfortunately don't think i'll be able to join tomorrow but i love that you're doing um that hopefully if it's recorded i can watch the link at a later time because i would love to do that so thanks octavia's not in your head as a zinnia so i would

021love to help with that um and i think um it sounds like to me that you're doing some wonderful work um to do outreach and then i think i appreciated your comment though that you see you know maybe other friends in other communities doing other things so maybe share that as future ideas on how you grow and expand um really important too so i appreciate you being mindful of saying hey what's happening in our you know in our neighbors districts or in in our friends schools and how we can expand programs as well so but i appreciate the presentation and all the work you're doing um to um share what you all are doing and create those connections so thank you so much dr sue did you want to um add anything no accept nothing

022but gratitude for the work that you're doing in jhana um and the way in which you are leading um this work and i'm i also am struck by the fact that the collaboration efforts with our neighboring districts sure would um and uh truly appreciate that outreach um and connection as we all work together in a space for for all students so thank you for your work okay thank you so much jana um oh sorry miranda do you want to say something nope you you're ready to go okay well again thank you so much deanna for your time and um your presentation and i look forward personally to join you um on that uh panel um discussion um and it will be recorded and um will be available as well for folks that um are not

023able to join live um i i wanted to i think uh lean in on to um uh director bowman's um question around how how is this touching students and um in the classroom and it sounds as though you know it's it might not be um you know fully um uh actualized and i think um the next part of our conversation really um has to do with the metzger presentation around how to offer teachers resources to engage and connect um about um uh the black lives matter movement as well as just um utilizing um discourse protocols to ensure um that we're thinking critically as well as having you know civil conversation as well as dialogue around um difficult and complex uh topics so um what i really i know that um our colleagues at metzger were

024not able to join us tonight but i wanted to take a moment to highlight a couple of things that i saw there so um in the presentation for teachers so the objective of the presentation was to um you know really uh addressed some of the questions that came up in our um conversation when students brought forth the resolution to be an anti-racist school district um there were questions that came up from um our union president from um our uh staff from our community members that said you know um how are we ensuring that students feel the change and the uh the shifts that we're saying that we're committing to as a district and part of that came forth around um you know if teachers are not um are comfortable in about talking about uh race

025how are we supporting teachers and building that capacity to do so and so if you see in the presentation um we know that as teachers um and sometimes perfectionists we we want to be able to understand the content to a level that we feel comfortable sharing and so when talking about black history the um commitment that many of us have is how do we connect history to current um times and how do we learn from it and so uh to be able to um find content that um you know is relevant today we we know that without um talking about the black lives uh matter movement we wouldn't be able to directly support that understanding and that relevancy for our staff and our community so um the content that was offered there was some information

026about um the black lives matter movement the um context was how do um you know the the staff um understand how to use some of the protocols and tools to one um you know comprehend the content as well as um relay that and connect that for students um or families in a relevant way so if students bring up a topic some of the things that teachers have highlighted as barriers were how do i address that topic if i don't fully understand the content and so that was part of the materials that was given and then the other thing that i really appreciate about the metzger's presentation is they also offer utilize some of our equity protocols that really lean into the uh process of having um conversation that allowed space for affirmation allowed space for

027um questioning a allowed space for connecting the dots to what was um being presented and the ability to offer disagreements as well in um a thoughtful and careful way and so um those are the things that i know that we wanted to highlight um so that uh you know the question next year if uh director bowman asked that question will um students will say yes we see it we feel it and we uh know it to be true because we've experienced it in our classroom so those are the things that um um we want to make sure that we're committing to um as we uh sat in those spaces with students and they asked us questions of how it's going to touch them so um again thank you so much metzger team for offering that

028resource and um i think that's all i have for now dr sue on to you thank you board questions so zinnia um so thank you and thank you for sharing the presentation as well as the link to the social justice standards and i appreciated a lot the um how it walked through age-appropriate so here's the scenario of the conversation and and here's what we're trying to accomplish through that and uh so thank you for that what i'm wondering um is do you so zinnia this has been presented or it's ongoing at this point or this was a staff meeting so so what my question is assuming that this has been you know presented kind of in earlier in the month do you have examples or a particular activity that a classroom did at metzger and

029how that dialogue went with the students and the staff well so um the great thing about this uh presentation was that they actually primed the conversation around just content that would require um you know uh discourse scaffold so like if you saw in the presentation it shared you know um sentence frames as well as um you know because we were talking about engagement right and so at the elementary level they um paired uh those discourse protocols with um uh like visual cues and sign language actually um around um you know affirming broadening or a building um connecting and then like disagreement and so we um we never jump into a conversation that can is complex as um race and racism without priming um you know the uh the ability for um students to uh engage

030and connect about that and at the elementary level we're really not talking um specifically about race and racism we're really talking about the the pro um social behaviors that we want to see within a community for instance like belonging inclusion um you know uh um those pieces if that makes sense and so i know that they've um highlighted those pieces around um talking about a topic and how one might agree with it or how you know um uh they might connect with that content through um those particular discourse protocols so um i don't necessarily have that that was why we had invited our colleagues from metzger to share so i don't want to misrepresent uh what was um done so far but i know that part of our equity work had been to support that

031uh process um at the summer and then had uh ongoing trainings at all elementary schools and they've been um utilizing those discourse uh protocols as part of their uh um curriculum um to to engage in conversations so that's part of that priming process well um so two things so uh zinnia i think it's important for the board to be able to see kind of process right so so how what's the framework how what are the tools being used in elementary and i loved just the kind of fundamental of how we care for one another how we treat each other with this express um respect and um and so i just really appreciate that and i may follow up with jessica to learn more because i i really appreciate the thoughtfulness that metzger has used so

032thanks um or uh anyone else want to have additional questions director versum i was hoping that maybe you could um speak to the difference between um blacklivesmatter at school.com uh versus black lives matter the political advocacy website yeah i think um i welcome other folks too to help uh highlight that but i think if you look at um uh like i like what i was i'm highlighting was the content is um the resource that was presented on the website that you're highlighting is how to appropriately um bring forth um age-appropriate and also content for um school staff to bring that um to a school setting um not um so when i think the about the black lives matter organization that is um broader than just school and this is where they're centering on how um

033the impacts of uh school and the sense of belonging for specifically our black students um are highlighted and how to address um you know that gap so those are the pieces that i wanted to share about that thank you if anybody else wanted to share feel free to jump in i do have a question about whether students could like in the past i have seen some students like opting out of conversations about race with like or um black lives matter with like reason from parents or like you know sort of so are students like required to i i'm just trying to like i think this is really important i think people should be able to um should have these conversations i just also know that some of the people that need it most have like

034chose to opt out and so like how do we what is like the protocol with that so i wanted to highlight that most of the times these protocols are used during circle time and so what you know to be true around circle time is that it's an opt-in process and so one of the things that i wanted um to highlight and acknowledge too is part of learning some of these protocols and part of being in anti-racist school district or anti-bias school district is that you have to give enough space for your classroom and your community to either learn new things or unlearn things that um you might um have um learned accidentally or through different circumstances so um to the best way to allow someone to build what we call critical consciousness is the ability

035to understand one's own identity within the process of the community that they're in is to offer them the productive struggle of um grappling with identity grappling with um you know your positionality in your classroom in the world and so forth um and what i've heard in at least some of the examples that maybe chair wolf had was wondering about is how how do we um support the access to these uh discussions and protocols um if people maybe are not yet ready is the act of persistence so if we bring it forth as a normed uh process in our classrooms where we say that this classroom is for everyone and all thoughts and all ideas are supported um for those that maybe might be hesitant to it they can observe and feel the imprint that well

036maybe my my thinking or my thought process might be different than what is happening in the classroom right now but still my classmates still see me as a as a peer and as somebody who's caring thoughtful and inclusive and then the great formative assessment i know we talked about assessments before is the beauty of seeing uh a student that maybe hadn't participated participating and then reinforcing that skill set and that that courage to try something new that's how you humanize a system you don't um you don't bring up forth this conversation through shame or blame you bring it towards love and care and commitment to community does that help no that helps a lot thank you that was um that was very true and very human to this like very difficult topic for students to

037tackle with yeah and i think one thing that um i also wanted to offer it it's sometimes when we start something new or something that feels different or um uh maybe even scary or risky um you sometimes a lot of people bring up defenses and part of um you know easing that newness is to um continue to invite people in and with that invitation you you're also giving a new imprint of um you know you don't have to be perfect um but we can still be human and be connected to one another so um thank you for the great question and it helps kind of um tease the part what equity work looks like um in humanizing ways all right any other questions okay dr zoo on to you thank you so much zidian and

038again thank you so much to our students and to the staff that's here this evening dr lisa director on um director fields and others who will be supporting uh the efforts on the panel and certainly the work that goes on and cindy i absolutely resonate uh to what you said about inviting in we in tiger tualatin we hold uh that all students have a space and a voice um and uh that that our opportunity is to provide that space and voice regardless of where you stand and invite all in and to connect on a a on a human level and learn from and about each other while we're doing the work so thank you thank you for uh for all of uh all the work that you were doing in octavia uh my thanks to

039you as well uh for the work and support that you are giving the black student union um and your work on our basic needs team uh wrapping um services around our families um you're the full meal deal so thank you um really appreciate all the work that you're doing as well so with that um i believe that i have an opportunity here to say thank you as well and and casey thank you for your patience i'm hopeful that perhaps you've learned a little bit more about school boards and and uh all the work that we do on behalf of all of our students uh in the district um but board this evening it is truly uh my great pleasure to recognize pacific gas and electric uh who is represented this evening by our district representative

040casey o'donnell for pge's efforts following the president's day weekend ice and snowstorm that caused widespread damage across the metro area and beyond the magnitude of the power outage as a result of the storm has been referred to as an unprecedented with the damage to our communities being compared to the columbus day storm of 1962. thousands of pge customers across our district were impacted going several days without power including students and their families instructional and support staff and three of our school buildings impacting the district's ability to stand up online instruction on tuesday february 16th we reached out to casey to get an understanding of the impact to our district's buildings and staff and our first conversation he shared the ttsd numbers were in the thousands of families and impacted on wednesday february 17th tualatin alone

041had over 2200 customers out of power by early thursday morning the next day that number was down to less than 400. it was shared with us that 190 pge crews were working around the clock to restore power in our region without a break now these same crews have moved on to work continued grueling shifts as they restore power in hard-hit areas of clackamas and marion counties tonight we publicly recognize the tireless efforts of all pge field workers who are continuing the restoration efforts in our community to ensure all have access once again to power and heat and i'm pleased to have casey here tonight to thank him for his service on behalf of pge and to our district and to provide this opportunity for the board to recognize pge's efforts board casey i'll just jump

042in quickly and let my fellow board members thank you but uh truly basic needs man power heat um access to uh food that hasn't spoiled um all those things just so grateful for um being so community focused and doing that so quickly and then we get to school right to help us get all um back in gear and uh back online so thank you but board members i'll let you share as well thanks casey i'll just echo the gratitude and say uh casey i think you and your colleagues fall into the category of people that we we probably forget to thank until we are put front and center with uh how important your jobs are to us into our way of life um and that was certainly put into stark relief i have um some

043friends uh who live in west lynn who i believe still as of today don't have power um and just has been a huge disruption for for a lot of people so so grateful for your team working around the clock to minimize the impact on particularly the kids who live in this district so thank you and please thank your team on behalf of all of us for the hard work and as the token school board member who actually lives in tualatin um and was without power for a great number of days and without heat um i want to say a very heartfelt thank you both on a on a personal level and also on behalf of the the students of our district and teachers of our district that was a huge lift just based on the

044number of trees down in my backyard i know you guys were working really hard and so thank you very much i i would on behalf of pg i really appreciate you inviting me here tonight for the recognition of all the hard work that everyone is doing we're still working 24 hours a day um we still have about 18 000 customers that are without power and unfortunately this is the hard part because it gets to those small outages right so we we fix a wire a pole but it only puts three customers on so it's a journey but i really appreciate the kind words um i also appreciate it hearing all the great work all of you are doing in our community my daughter actually graduated from tualatin high school so definitely a personal connection there

045um jayanna i was inspired by your presentation thank you for sharing that i will say that pg if you don't mind for a second pg has a very strong diversity equity and inclusion program that is ran by a close friend of mine d'angelo wells if anyone would ever like to be mentored or partnered with pge for some ideas we do a lot of events this month to help educate us all and make us stronger at as a company um and in the community so i'd be happy to if jayanna would like to connect with d'angelo i'd be happy to make that connection um i think there would be a really neat opportunity for us to also be out in the community and sharing that that knowledge and experience that we have at pge um but

046i i can't thank you enough i really appreciate it i've been fortunate enough to be in my home during this outage but i have been working in the beginning almost 24 hours a day because i am available for calls to support our customers but my heart goes out to all the crews and all the people that are risking their lives out there so i really do appreciate the recognition i think a lot of people don't don't realize that being a line person still today is one of the most dangerous jobs it's in the top five i believe in the world still so a lot of danger and then you put the conditions they've been in uh working in around the clock does not help so we appreciate your support your understanding uh you guys were

047wonderful and and understood the circumstance we were in and um let's just stick together as a community and continue to support our friends and family that are still without power and i certainly know we all know how much we depend on that nowadays so thank you well casey i just wanted to acknowledge your comments regarding the work that pdu is doing around diversity equity inclusion focusing this month and i think as a district when we look at our community partners in all aspects and this one seems incredibly important and um to look and see what opportunities there are to work together it's um it's vital that we do that and just recognize and share uh what we're doing um so thank you for bringing that up and and making that offer greatly appreciated please yeah

048please don't hesitate to reach out to me um i know several people have my contact information i'd be happy to help facilitate and coordinate that that would be really great casey i just wanted to acknowledge um back when i was a teenager we had a terrible ice storm in portland and um i can remember all the hot wires that we had everywhere and there were deaths and i just want to acknowledge all the work that pg has done over the decades to make everything safer i know there's a lot of triggers to you know cut off powers there's not hot lines and just i don't um i just want to recognize that because i know a lot of technology dollars have gone into that so thank you and um also i learned i didn't know

049what pge stand for so it's just always been pg so thank you and i do want to correct i apologize but it is portland general electric not pacific gas and electric and unfortunately they're the ones that have named for the fire in california so i want to disassociate um not to throw another utility under the bus but we are here local we've we've grown up here in uh portland um and and we stay local in the community so we are only in oregon casey i stand duly duly noted and and do the chastise my husband is in the telecom business so i'm sure that that's where that that popped up from because he was fighting the same case rate in california but um i would offer if we would if we can just all open

050up our mics and give him a round of applause i think that that's a very fitting um way to send casey off this evening thank you everyone i appreciate your time i look forward to partnering and supporting you moving forward thank you casey thank you be safe okay i think that moves us into um classified appreciation week which i think lisa does that go to you very good me yeah so i'm gonna share my screen um just for a minute okay so i hope everybody can see that um so good evening and i am definitely honored to share our recognition of classified appreciation week that will begin march 1st through march 5th along with districts across the state we will be celebrating and honoring the ttsd classified staff in their commitment and work across the

051district in the departments of nutrition services operations technology department transportation school security building office staff and classroom and student support these courageous staff members have continued to work in buildings cleaning and keeping buildings safe preparing and delivering meals checking in with families to make sure they have what they need for distance learning and being available to answer the multitude of questions coming in on a daily basis we cannot thank them enough um in addition to the week of celebration in march in partnership with our ttsd classified union and community we have begun planning for the excellence and service beverly farnsworth award is something that we committed to last year and this recognition will be awarded each year to a classified staff member nominated by their peers in memory of the commitment and quality of service

052beverly represented as a long-time employee of the district and that many of our staff show in their work each and every day we are excited to begin this process and we will begin working also in partnership with our hr department um to make this happen for sure um beginning in 2022. um so the next piece i would like to ask karen emerson to read the classified employee week resolution for classified appreciation week 2021. okay tiger tualatin school district 23j resolution 202109 whereas the education of youth is essential to the future of our community state country and world and whereas classified employees are the backbone of our public education system and whereas classified employees work directly with students educators parents volunteers business partners and community members and whereas classified employees support the smooth operation of offices

053the safety and maintenance of buildings and property and the safe transportation healthy nutrition and direct instruction of students and whereas our community depends upon and trusts classified employees to serve students and whereas classified employees with their diverse talents and true dedication nurture students throughout their school years now therefore be it resolved that the tiger tualton school district board of directors proclaims march 1 2021 to march 5 2021 to be classified employee appreciation week and be it further resolved that the tiger 12th and school board of directors strongly encourages all members of our community to join in this observance recognizing the dedication and hard work of these individuals adopted this 22nd of february 2021 thank you karen and now we i i hand it back to you maureen thank you karen and thank you uh lisa

054um i always say you know our classified staff they are the district's first impression in so many ways whether that's pulling up to our grounds um welcoming normally uh welcoming our families and our visitors into our schools and um just the heart so much and so i'm going to be quiet or i'll say everything about classified and i know that my fellow board members want to do that as well and then we'll move into emotion for our classified when i think of this resolution the first thing i think of is how my older brother likely would not have graduated from high school if it wasn't for a classified employee so we always we often think of like the the teachers the license staff as the ones who are interacting most with students and and that's

055true they have obviously a critical role but um it was the attendance secretary at twalden high school who uh basically dragged my brother with my parents help across the finish line um and went above and beyond and i think that's indicative of the level of service that many of our classified employees um demonstrate so so much gratitude well-deserved recognition thanks to all the classified employees for all they do yeah and i echo that um having done a very short stint as a classified employee myself i can absolutely affirm what director bowman said i i was yard duty for a year and some of the kids that i worked with on the playground when i as a board member then got to hand them the diplomas 12 years later when they walked across the stage they

056they remembered me and i was flabbergasted that they would remember a yard duty but you never know when you're having an impact on kids and so they are classified employees are hugely important um and i just wanna note for the record uh a few days ago was the one year anniversary of bev farnsworth's death um and i know that all of us in the byram community in particular were hit hard by that that memory facebook great pops it up for you um so it it helped my soul and i know it's going to help a lot of people to have this award named after her but i think we should call it the bev farnsworth not the beverly farmsworth because i i don't think anybody but her mother ever called her beverly i was reading

057that um all of the people that i have been able to interact with over the years were kind of popping up into my mind and i am just um astounded as i did that thinking and realizing each one how much they cared about the kids um and how they expressed that and i am kind of just feeling overwhelmed right now with all those wonderful memories so thank you thank you to everyone yeah karen i agree with the caring um you can't um pay somebody enough to care right and i i do appreciate the fact that you have staff that care and you see it everywhere when you see it in our grounds i was walking um just recently i was walking through a neighboring school district which will name and i won't name which one

058it is but i was walking past one of their newest facilities and it looked terrible i mean the grounds were overgrown and it looked like it's deserted and i just like oh my gosh i'm just so glad that we have people that care whether it be the cleanliness of facilities you know kids can be pretty messy you know with all kinds of things going on so and the smiling secretaries and front office staff and all the people that keep everything running so we are grateful and you are noticed every day so thank you thank you all right i'm moved that the tiger 12 and school board adopt resolution 2021-09 recognizing the excellent work performed by classified employees of our district and proclaiming the week of march 1st through 5th 2021 as classified employee appreciation week

059i enthusiastically second motion was made in second and two attack resolution 21 2021 09 as presented any further discussion okay thank you again all our classified staff amazing individuals um and we can do group response on this as well all those in favor signify by saying aye aye aye opposed motion carries um unanimously with great joy i know so thank you all um and thank you again classified staff and with that we will move to our student representative reports and i did want to announce um eddie unfortunately will not be able to continue for the rest of the year with us as our student rep from creekside so i have encouraged uh russ that we will certainly work with him and i know emily and rowan that you would be more than willing to give

060tips if we have a new student join us for the last term and kind of give them the um lay of the land and and how you do your work um so anyway we do wish eddie the best he's very busy as he wraps up his year uh preparing uh for graduation of course and we thank him so much for his service um but with that rowan we'll go ahead and start with you and then close with emily thank you all right thank you um so last week uh because of the storm unfortunately we only had school on thursday and friday as well as we had advisory on wednesday asynchronously additionally tigers high school and i'm not sure if tualatin is doing this as well started a program called swag which is where they'll be

061giving seniors stuff from now until graduation so for instance this wednesday i believe that seniors will be able to go and pick up a graduation yard sign and i believe it'll continue and go on and there'll be a lot more stuff so it's a really cool initiative for seniors additionally um i have heard from some students that it would be really helpful if we could have club meetings as well as affinity group meetings in person at school i do know that we have to follow the guidelines obviously from the district in the state but if we can do anything to stay within those restrictions and utilize the building i think that'd be a really great resource for students um as sports have gotten back i think like some students might wonder you know why we

062can have sports especially when that can be a lot more dangerous in spreading um the coronavirus but i'm not i don't think we have any clubs that are able to meet in person um and what one of my friends actually said to me was that we for like as far as anybody can know kids have kind of like hated going to school but we have this opportunity where now nobody can go to school and so if we can get kids we can utilize that building to get some social interaction get some clubs going then i think that we could really um get a boost in morale and help some students out so i think that's just a great thing that we could look into potentially but that is all i have for today thanks rowan

063um appreciate that update the swag is great then that should be a pretty long stretch for you guys to get something fun um as you head towards graduation so very cool um emily go ahead yeah uh same thing two days of class well yeah we have wednesday asynchronously uh closed on i believe wednesday and thursday because they still had a power outage and it was the school and then the neighborhood around the school and then um boxing union is holding a scavenger hunt this week and uh gianna i believe today is post a picture of your favorite black artist i just checked the instagram right um yeah we're having um a virtual like scavenger hunt where daily we're gonna have uh themes of things in your home that you can post or screenshots or pictures

064of things that can uh represent black history month objects and things that can represent black history month right tomorrow for advisory we have selfie school pictures day which is one of the perks of being online is that students have complained about id pictures and it being bad for as long as school school pictures have been around um but this year we get to do selfies which is what we're much more familiar with and then hopefully actually the video of bsu a video from bsu will be going up in advisory either thursday or friday because on wednesday we have no advisory because we have teachers have professional development and then this week more sports are rolling out and then i would also like to emphasize so what rowan touched on is that a lot of um

065clubs are have a lot of low attendance and they've been having really low attendance with being online you know students just don't want to keep like being on google meets like all day and then going to clubs you know you don't even get to experience the same activities um hosa you don't get you do like virtual state meets and then for mun you do virtual state meets and so um if since you know like you're already seeing sports and um being able to meet in person it feels a little bit arbitrary to club people that you know they can't meet socially distanced with half the number of people and i think we all recognize that there are regulations in place but we do question like why those regulations you know have like stop doesn't so

066there's just a bit of frustration there and i don't want i think there's a group of students that are being left out especially we don't we know that extra curriculars are so important to students um and and they're really important to like keeping kids in school and keeping kids interested and engaged um so yeah and i think but i believe rowan the quote is that for the first time in a thousand years students actually want to come to schools um fair enough so board members have questions for ron and i'm like i just i mean i just i i've had several moments where i just want to appreciate that you all are taking your your role and responsibility as a student representative um you're interpreting it in a different way than historically where you're not

067just reporting on events and you're actually using the platform to advocate and i think that's really awesome um and uh yeah great job and i think you know great great questions asked and um uh appreciate especially the communicating with students and then bringing it to the board meeting this is what you're hearing this is what the experience is i just think it's makes our conversations a lot richer so appreciate you both actually i was gonna ask can we have uh dr ricky smith maybe comment on their questions about activities at schools and what might be possible yeah that that's certainly in the mix and in the planning um and uh we have shared um i have the pleasure once a month of sitting with rowan and emily um and discussing and so uh they they

068have been very vocal in advocating for same and i have appreciated uh all of the input and have shared that with director fields um and uh the planning team and certainly uh that will continue to be flushed out um the the opportunity here for us or the challenge for us is trying to to navigate the four cohort rule that is currently or soon will be in permanent role um and that is a continued advocacy not just from you know my lips to ode's ears but also superintendent grotting from beaverton uh superintendent scott from hillsborough superintendent guerrero from pps superintendent um superintendents and surrounding um trimet areas as well so it has not fallen on deaf ears we're we're pushing mightily from our end up the upper food chain as it were um to ode and

069we'll continue to do so until we can get to um some sensible middle ground can i ask a follow-up i know we're in student but it's very related so in is the the sports being exempted from the cohort requirement right it is not considered one of the four cohorts director bowman um is that what is that specifically exempted in rssl is that where the attention no it is not it is it is how long have you got um this is this is um in knowing the the hour um the the issue is that oha operates as you well know separately from ode operates separately from osaa yet they all try to work together cross current you know around cur around common themes i will honestly say that what finally broke open the seal relative to

070the sports was the fact of all of the upward advocacy from our communities as well as from superintendents saying we think that there's a case to be made here at least for outdoor sports uh at this given point in time given the advisory metrics um but again it was osaa and then a direct connection to the to the governor's office and so it's much it's the same thing here so because of that they are held in a different category than instructional time and i think the thinking there is and i understand it the thinking is how much time and proximity students and staff spend so unlike where people say well you can go the grocery store you can go the thing of it is is that rarely do you spend six hours in in a

071needing establishment whereas you spend six plus hours or you or or you know a significant amount of time and we know that it's time and exposure are directly linked and so i'm certain that that's the thinking as i look at the cdc guidance as well that six-foot rule is standard and that's grounded in science that basically says droplet spread um is tougher at six feet than it is closer and so some of this is grounded in science some of it has just become you know the way we do business and so it's teasing that apart um relative to what we're trying to do for students at the middle and secondary levels and the reality of it is um you know our our students are not only brilliant but they're incredibly efficient at spreading viruses because

072they are adults um just like the rest of us that are on the zoom call and so that's also um the challenge as we think about about the work um but um and i think certainly director bowman if we were going to think about indoor competition then we might have a different situation relative to the four cohort rule so just to kind of put a pin on this and then we can move on i don't mean to beat a dead horse here but so um for example let's just take uh newspaper club as an example um oh that's not a good one because there's a class let's take speech and debate not a class it's a club it's voluntary is there clear guidance that that a either has to be a cohort doesn't have to

073be a cohort or we don't know um or is that sort of diagnostic is to the content it's agnostic as to the activity it has more to do with how many students has that student been in contact with during the day and so when you think about class sizes and you think about you you take four class sizes of about 20 that gets you to 80. and so it is it's that it it's that piece that i think they're trying to leave themselves some some some wiggle room around um i think one of the things that we have talked about is could you run them you know if we can't get them to give us some flexibility around that cohort rule could you then also add you know a limited in person which is much

074smaller group much shorter period of time for the clubs um and again that's all part of trying to thread the needle with the guidance that we have um but if nothing else i'm hopeful that we you know have shared you know our sense of urgency and advocacy um that continues and even as late as today there was conversation uh relative to that thank you i appreciate it now i appreciate the comments um director bowman because i do think it's important i think we see and why i think we'll hear about public comment i mean that i understand that why the clock is ticking on temporary role but on some of these pivot points as you mentioned dr sue around cohorts or some of those that maybe could create some flex certainly opportunities to try to

075advocate for that so thank you and particularly in light of the fact that if it will just hold our metrics continue to drop and i think the real question mark is will the metrics hold yeah and continue in the downward spiral well i think this makes probably for a good segue into superintendent hard communication thank you again emily and rowan and with that we will um move directly back to dr sue thank you so much just a brief update this evening concerning the recent oregon department of education guidance uh regarding covet 19 binex now anti-antigen testing ode now recommends all schools that are offering partial or full in-person instruction to offer on-site covet 19 testing to a staff per member or to a parent should their student present with symptoms for that reason director of

076bonds and facilities darren bernard is working with k-12 principals to register their buildings with ode for access to buy next now testing director carol kench and director darren bernard and our district nurses have developed a plan for school staff who will be trained to administer the test if needed district school-based health clinics will also be part of the bindex now provider system for the district additionally i'm pleased to announce that vaccinations opened this week for wave 4 staff which are all our high school classroom teachers currently the district remains on track for the march 29th elementary hybrid open opening and the secondary target date of april 19th so uh we are to anticipate that the vaccination pipeline will continue to widen however so do the number of individuals that are become eligible um but we

077have been very fortunate that our staff for the most part have been able to secure their vaccination dates um and will continue to move move forward and again i wish to again remind all who may be with us this evening that those dates for march 29th we anticipate that all staff at the elementary level will be ready to go or have been given the opportunity to be ready to go and we will be moving forward with that date to welcome students back into our schools questions for me dr c thanks for the report um on vaccinations i was just curious um we have an idea of a rough percentage of um staff teachers that are choosing not to pursue vaccinations by chance uh director rose um or director ebert do we have a account just

078in general of those who have not availed themselves i'm also looking at director bernard but i don't know if we've been able to accurately capture everyone at this point dr fox when we opened up a google sheet it was for any reason if you'd already potentially if you'd also receive the vaccine but from a different from a different provider and so it is not because of uh hepa rules we cannot ask specifically um if you will or will not all we need to know is did we need to put you into the queue relative to access to vaccination i understand thank you welcome other questions so j i know you this has been covered um at previous music just a refresher so the april you said april 19th for secondary yes and that sort of

079kicks off the um the the process the like what happens on april 19th and what's this so what we're shooting for relative to april 19th uh again is much like with the elementary um the the original plan had been we uh that we would be able to stand up both middle and secondary uh based on um you know the vaccinations and that's what we're still waiting to see now whether we can land both at that target date but if not um staff that are vaccinated at the middle level because they went ahead of high school and again it is stacked that way because when you look at the rssl guidance and the advisory metrics you start first with elementary if you can run elementary for a period for a period of time without incident or

080are able to control outbreaks then you roll to middle and you know if all of your high school staff at that point are also vaccinating the potential does exist to run both um and and phase both in in separate buildings since they unlike elementary or you have five grades that you're bringing in in these institutions you have three three and four that's that's helpful and and so one of the reasons why i ask is because um so kind of connecting the conversation from earlier to this so if we are able to do and i think this is i've been trying to figure out this beaverton connect model that people keep talking about and what exactly that means and actually they have just announced this evening director bowman that that that is no longer on the

081table what is what is on the table is what tiger 12 and has already announced which is hybrid return for metal and secondary okay so oh interesting so um same data as ours between now and april 19th um and potentially for older grades it would be later if we did have some sort of affinity group club meetings extracurriculars there there wouldn't be a cohort requirement to comply with it could be is there what i'm wondering is if there is there a window of opportunity prior to the hybrid model where we could do some small group things it is fully dependent on availability of staff um that are vaccinated and and good to go and it would be it would require um our staff we couldn't do parent chaperones or some get some creative this is

082yeah it is and this is the tough part about hybrid um later on this evening in my report we'll talk about um the good days that i believe are ahead of us when we can get back to parent chaperones and those types of things and volunteers um but the but the predator the entire hybrid model is predicated on the fact that you are only dealing with with a certain number of staff that are in building um and so it does not allow you any flexibility for out outside in um and but i appreciate the thinking no that that's really really helpful info thank you most welcome and if i could just chime in one of the things that i've learned with my work at ohsu as a volunteer at the covid clinic is that they

083are scheduling second appointments for the second shot four weeks after the first even if it's the pfizer vaccination um so although it could be three because of the way the supply is going they're scheduling it out for which is part of the reason why it has an impact on our start date that's a little longer than i i was a little surprised to learn that appreciate that director serge and again that has been the the elephant in the room is to you know how and again we've been back and forth being told wave four can't start yes it can no it can't now it can and so we basically tell people run for daylight when they say it's open so just to clarify then we'll we'll know in a couple weeks then what we'll have

084better idea in a couple weeks do you think doctor turns out just secondary yes i'm speaking i would say that you know we we fully anticipate that the march 29th date for elementary is solid okay now i appreciate y'all it's really obviously a very important um conversation and i'm certain that our parents appreciated the dialogue um quite a bit as well so with that um if dr sue has wrapped up we'll move to the board side of communication and just open it up whoever would like to start i'll start i was able to attend the nsba equity symposium a virtual event last week and uh very glad that i did the keynote speaker it's brandon p fleming he told a very compelling story about how he ended up being an educator um annie has written

085a book called miss educated a memoir but i looked it's not out till june but um based on what he shared in the in his presentation i think i would highly recommend the book there was another session that was mostly focused on policy and the possibility of a of the policy committee meeting quarterly to review policies from an equity lens uh which was an interesting idea but also sounded like a lot of work but the woman who was presenting that i think that was her thing and also um later in the presentation i think it's jaime matthias from the mexican-american school boards association he shared that over the past few months he's been able to collect stories from board members across the united states particularly board members of color and sharing um well they share

086various things but it's not necessarily their personal story but it could be the thing that they're advocating for or what they feel is very important to continue the equity work um that book is out and it's called seats at the table yep there and another one that i think i would highly recommend i'm so appreciated that nsba was able to offer a virtual event without having to travel to dc or philadelphia or anywhere else but appreciate it a lot yeah i'll just jump in on karen's um that is an outstanding conference it's typically attached to advocacy uh so we're in dc for it um nicole hannah jones has spoken there a couple years ago his new york times reporter she did 1619 and really did some deep work around redlining and is amazing um so

087encourage you she was actually on world oregon um a couple weeks ago they did a virtual with her but uh bill group who's a local serves with dr sue on oab he's in the book but a oregon voice that's in here as well but yeah it's amazing um and i think the i'll do a plug for the book as well um the only update i was going to share is um and folks probably could imagine this was true but packed with pride i think for the first weekend uh first weekend since we started had to cancel um delivery because of the uh the weather situation i know that was probably margie green classic margie was waiting and waiting and hoping the weather would turn um so we didn't have to cancel but um so that

088was tough and i know there was folks in the community um who who suffered because they were expecting that so um kudos to everyone in on the pack with pride volunteer team including maureen who i believe drove um to get uh extra boxes out this past weekend to get people caught up and get a supply of food rolling again um but just uh as usual a shout out to margie and the pack with pride team for um it's just you got the coveted crisis and then you got the electricity and power outage crisis and it's like man we need some good news and we need some we need some return to normalcy so um just wanted to share that so folks were aware on the topic of shout outs i'd like to give one to

089the city of tualatin and also to tulton high school which is staging the grand debris cleanup for the city of tualatin if you go past tualatin high school you will see a mound of tree limbs in the parking lot that is truly astounding um um i i know that's a that's a huge work by both the city they've got uh uh stations set up at at folidy park and browns ferry park and i think eibach park um and it's been a huge benefit to the citizens of tualatin um and 12 and 12 in high school of course as well so i just want to say thank you to everybody who's involved with that because i have a feeling a couple of them are in this meeting well i just haven't i just have an administrative

090issue i wanted to ask you all about um so in the uh calendar that we approved evaluation um it was january sometime um january 25th uh anyway we approved the calendar but we didn't it was my fault i didn't follow up to get it put on the calendar that we were going to meet march 8th in executive session under ors 192.660i um we're going to discuss evaluation evidence to date for the superintendent and so i just wanted to ask you all um i know that i think um director wolf was thinking that we would do it on march 15th um i think the original thinking of um director emerson and i were that it's nice not to have everything packed into one night on the 15th and might give us a little bit more um

091freedom to um put some focus and energy on this mark eight so i just wanted to ask you all what you prefer whether to have a meeting a separate meeting tomorrow and monday um and we don't have obviously board meeting that day or move it to the 15th when we do have a board meeting and just add it on or um we are going to have a presentation i think by um uh rob saxton compensation that night um so it does fit nicely but on the other hand it might be nice just to focus in on um reviewing performance data to to understand what you all wanted to do and then get it on the counter see if you're even available on the eighth actually i'm fine with either date me too and i think

092i'll defer to to you and karen about what you if you think a separate meeting makes sense then let's let's do that i think i'm going to be confused um because i thought we had changed the exact session to a work session instead of both no no so karen i think it's splitting the pieces right so appropriately so so as sharon commented on the orrs around evaluation midpoint check-in versus conversation around compensation which will be a work session on the 15th i am open to packing it all in or splitting it up okay well i think um i i i i have really enjoyed like the last meeting in this meeting not having to stay up until 11 o'clock at night um so i would like to have it on on march 8th that's um

093feasible um and again i think it'd really be nice to spend some energy on on just performance data and just technologies work and stuff so okay you guys have a preference seven o'clock seven o'clock work is there a reason we shouldn't do 6 30 oh i don't know maybe dinner would you rather have would you rather do it earlier if you guys don't mind me eating durian i mean i i i would just as soon start at the same time we all start because it's easy okay all right that's fine okay 6 30 then on eight okay cat uh patty would you mind putting that sending out and is she yes i will send out an invite to everybody 6 30 on march 8th yes okay and so what are the materials that we should

094review beforehand for that conversation and do we not have those yet or do we do have those and i need to go find them that's a good question um i believe that dr c you've had a folder this whole time that you're putting all the deliverables in so it isn't complete um at this point obviously because we are still mid-year but you are certainly welcome i'm happy to review the data that we do yeah if you could if you could send that out whenever you feel like you've got you know sometime i guess when we what are we two weeks out or three weeks out um just give us a week or so to digest it i think that would be helpful we'll do my best and just keep in mind it's so it's not

095intended to be complete this is just kind of a mid-year check-in so yeah and then um also uh director emerson he wouldn't mind signing out standing alone copy of the evaluation framework we approved it so we have it available i think i heard you and i will get it to patty to send out okay are you having trouble hearing me yes oh that's because i have to talk right into the microphone right here climb over to the side okay thanks that's all i have um all right well i i think with that um we'll go ahead and um because we're about a half an hour behind schedule i'm not sure that we're ever really on schedule most of the time so um anyway but we'll go ahead and jump to public comment because we do

096have those uh this evening um just to make a note um i appreciate we have another large group of families that requested their public comment is just a little over maybe a third over the three minutes closer to four but because they're representing a large group if they could have one individual read that um for that four minute block so so we'll hear that um and i appreciate the voice of the whole coming forward in the single public comment so um we will do that we have a few others so i'll go ahead and read through our criteria for public comment um again three minutes we will make an exception for the one public comment representing the group and the only other piece is you know obviously to state your name and then of course

097that letter will go into our public record in our minutes and then again um the board will not hear complaints concerning specific uh district personnel and i think with that patty i'll hand it over to you to kind of okay yeah thank you i'm gonna bring leaf bruce into the meeting he's joining here any second leave for you there hello leaf can you hear me yes i can okay i just got dumped off as soon as you called my name i apologize oh can you don't worry you hear me okay fantastic so my name is leif bruce um and i have two children at the tiger 12th school district and this public comment is from 67 families representing 121 children uh dear superintendent dr ricky smith and tts ford we would like to first thank

098dr sue and the board for opting into outdoor contact sports it is not losing us that ttsd was prepared and was the first to do so you have truly provided a lifeline that a lot of kids desperately needed at this moment in time we'd also like to thank you for your communication in the weekly newsletter we are happy to see the start date for middle and high school while the scourge of the state is still two months away we are pleased to see some movement forward for our older grades we look forward to seeing a survey in the near future along with further details on reopening as promised we've observed what has happened around the state and are concerned that in some areas teacher unions appear to be dragging their feet despite the fact that

099the state has prioritized vaccinating teachers during the january 11th board meeting the tta president directly addressed the parents and asked why are we rushing the opening when we are so close to a vaccine he said nobody wants children to go back to school more than the teachers even recognize that cdl is a monster that just needs to be gotten rid of is a problem for everyone is not the best method to teach kids he then reported results of a teacher survey which showed 85 of them would return to work if vaccinated you vaccinated them you vaccinate them and they will come back that is why it was very disheartening for us to see the same union leader on kgw this week fueling fears that some older buildings may not be properly ventilated to prevent the

100spread of the virus within the building we hope this has not become another obstacle that prevents our students from returning to school it appears the community that that union leadership might be trying to move the goal posts we have been told by dr sue that the district's position is that once the teachers are vaccinated they will be expected to return to work we appreciate this position we have seen and heard dr seuss presentations on building readiness the district has purchased ppe hand sanitizer masks cleaning supplies gloves plastic glass shields for teachers desks and student trifold desk shields this completely tracks with the layered risk reduction strategy that dr richard corsi presented in his january 27th testament to the oregon senate education committee meeting we fear that this ever changing stance by union leadership could drive

101a wedge between teachers and families and have a negative impact on these critical relationships we are so appreciative of the hard work teachers are doing and we know that many personal relationships at union leadership is not always representing the concerns of all its members we have just a couple additional topics we would like to address tonight we hope will be addressed tonight one can you please clarify what you mean by grades 6 through 12 phasing in starting in april april 19th is there a compelling reason why these grades can't return all together on the same date assuming the vaccine rollout proceeds as planned if they don't we fear the start date for our oldest students will keep being pushed out until there is no school year left and second could you please share any updates

102on the efforts that dr ricky smith has made with other superintendents to petition ode and oha on expanding the number of cohorts that middle and high school students can access per day so they can get back to a more normal and robust education thank you for your time and openness to hearing our concerns thank you um okay patty keep going okay and austin maylie is our next um public comment austin or have you joined us austin yeah hi welcome to the meeting hey thank you well yeah my name is austin neely and i am a concerned parent uh here in the tiger school district and um i just want to first off start by saying black lives do matter the teacher brought up belonging and inclusion and i agree with all of those things but

103here's why i don't agree with blm.org and why i have issues with it and it seems like the district is following blm's lead uh patrice callers who's one of the founders said the first thing i think is what is that we actually do have an ideological frame myself and alicia in particular are trained organizers she said referring to blm co-founder elisa garza said this is a quote we are trained marxists we are super versed on sort of ideological theories and i think that what we really tried to do is build a movement that could be utilized by many many black folk end quote so what are these theories karl marx who's the creator of marxism calls for the forcible overthrow of our civilization in the statement on their website um that used to be on

104there said that they want to disrupt the western prescribed nuclear family structure um they took that off but it seems that it's still part of the teaching that you guys have um and so my questions for you guys tonight are does my family fit that description why would you want to disrupt my family structure do you support the constitution do you honor the flag or view it as a symbol of oppression do you believe we should be judged by the content of our character or color of our skin do you believe police need to be defunded or eliminated altogether and then i heard about a black national anthem what about a white national anthem sounds pretty racist to me we can all agree that we want the best for our children but teaching blm indoctrination

105is damaging to students and their love for one another it only brings division and i hope you guys will reconsider teaching our children propaganda to the student who said that club should be happening i absolutely agree i was at costco on sunday if costco can be open on sunday the students should be able to have their clubs and the chain of command that dr sue mentioned shows how slowly the government gets things done for students that just want to have their club safely this is why school choice will hopefully be passed soon so that students can start enjoying their life again students with mental health are struggling please open the schools many parents and students want the schools open thank you thank you austin um okay and we will move to our next public comment

106this has been edel ben have you joined our meeting ben are you there we can see him patty bit okay he's not a meeting so here i'm here okay great yeah when it uh when you bring someone on it um it turned off turned my system down anyway my name is ben edel i'm a parent of a fifth grade boy who attends uh elementary school at the ttsd in fact i coach basketball and his young other young boys in his community and i i try to teach him to overcome any challenge if they put their mind to it i want to see them build confidence in themselves and in each other regardless of their race or walk of life and i want to see all of our children thrive and grow into fulfilled adults and

107that's why when i read the agenda for tonight's meeting i became concerned enough to join and have my voice heard on page 30 of the agenda i discovered the metzger's uh teaching resource and uh today i'm just going to share my feelings on the kid-friendly language for black lives matter guiding principles that are within that and here's some of that language quote everybody has the right to choose their own gender by listening to their own heart and mind everyone gets to choose if they're a girl or a boy or both or neither or something else and no one else gets to choose for them i respect the fact that some people are born not identifying with their gender and i think that's a personal issue and something that has to be addressed personally but this

108statement is completely false we do not choose our own gender we are born a certain gender and another one is globalism means that we are thinking about all the different people all over the world and thinking about the ways to keep things fair everywhere and i believe that that statement as part of a curriculum sets our kids up for failure life is not fair and equal all the time but life can be extraordinarily fulfilling for anyone who seeks it another one says black families creates a space that is family friendly and free from patriarchal practices another one is black villages is the disruption of the western nuclear family dynamics and a return to what's quoted a collective village that takes care of each other and the facts as i understand them is that the black

109communities paid a dear price for a lack of patriarchal figures in in their families and it faces a tremendous imbalance statistically in their nuclear family structure compared to whites or asians or even latinos so i think this is an especially dangerous concept to try and discredit as curriculum to our young children there's a lot another one of them is there's lots of different kinds of people in one way that we're different is the color of our skin and that concept opposes the tenants of the 1960s civil rights movement which called to ignore skin color and treat everybody by the content of their character and not by the color of their skin and i think it's dangerous precedent to teach that in our public schools as a matter of curriculum i see the blm concepts presented

110to be myopic and divisive and shouldn't we be champion curriculum that sees past these superficial features such as skin color and sexual identity that divide us and instead focus on critical thinking teamwork life skills math and the sciences facts bring people together and i want to see our children united rather than divided over physical qualities that can't be changed also any of the school board members considered that this curriculum is coming from one of if not the most politic violent political organizations in our country as a parent of a child in the ttsd as well as a direct victim of blm political violence this makes me very concerned it seems quite unthinkable that our public schools would adopt propaganda of a political movement that's caused such tremendous destruction not only in portland but throughout our

111country today and yes thank you i was going to say just run out of time but i appreciate that and that will be put into our public record thank you okay dina you should be coming over all right gina are you available dina are you there ema i'm you there i am there you are it said rejoining and the thing just kept spinning okay good there you are bye all right tell me when i think we're ready for you go ahead and start okay drt dina ryerson parent uh in the district um dear tds board members and dr ricky smith in an effort to keep comments down to the three-minute requirement we wanted to address a separate yet extremely urgent issue the oregon occupational safety and health division osha has proposed permanent rules regarding addressing

112covet 19 in workplaces in addition to covering so many aspects of the lives of oregonians which i would encourage everybody to read the proposed permanent rules it also includes rules for schools i've attached a link to the proposed permanent rules and information relating to the public hearings being held that allow for feedback concerning these rules and it's in what i submitted in appendix a13 mandatory workplace guidance for k-12 educational institutions whether public or private it provides a detailed list of rules that would apply to all our schools among a long list of rules there is a section concerning physical distancing measures in the use of cohorts the rules would make permanent the requirement of schedule modifications to limit the number of students in the buildings for example rotating groups by days or locations these rules

113would also make permanent the requirements that we're feasible there should be stable core hope groups that are no larger than can be accommodated by the space available to allow at least 35 square feet per person including staff and ensure that no student is part of any single cohort or part of multiple cohorts that exceed a total of 100 people within the educational week as dr sue has mentioned on several occasions these requirements are very difficult and not feasible in the middle and high school settings this one one-size-fits-all rule is not workable in addition it begs the question as to whether these rules would prohibit our students from returning to school full-time in the next calendar year regardless of a population that is well on its way to being vaccinated by september the rules do not

114stop here the rules also discuss the following quote cancel modify or postpone field trips assemblies athletic events practices special performances school-wide parent meetings and other large gatherings to ensure requirements for physical distancing can be met unquote what exactly does this mean given the breadth of these rules we are asking that the board and dr sue advocate alongside other educational leaders for rules that are more workable and take into consideration the differences that are inherent with elementary schools middle schools and high schools we also ask that you study the rules carefully and share your knowledge of the feasibility of the other proposed rules as it seems apparent that those who write the rules do not have a good grasp of running educational institutions once these rules are passed they are effective until repealed and we cannot

115just concede and assume that these rules are going to be reality as there are the following dates and information for the upcoming public hearings and then i put in my written testimony that february 23rd at 10 february 26th at 10. march 3rd at 5 pm for spanish speakers march 4th at 5 pm are the dates that we can all anybody in the public and our staff can or district staff can put in public comments and finally on a personal note i would also like to thank you all for so quickly opting in to allow our children to compete in sports it has been a saving grace for our students and i can definitely speak for mine through this crazy time thank you so incredibly much for your continued advocacy of our students their futures are

116in your hands sincerely dina ryerson and the rest of the group thank you dina thank you and um just as a reminder for some of our folks that um have just started to participate in public comment um this is an opportunity for those to express um what they're thinking but it is not a dialogue of the board so i just wanted to share that for some of the folks that had um for maybe the first time participated in public comment but um appreciate all of you giving us um your perspectives and submitting the way that you did is greatly appreciated truly and i think with that we close a public comment and we will move to report in discussions and our first item is open enrollment first read and that's director tracy rose thank you

117chairwolf and directors i am very proudly joined here this evening by kathy longfellow who is um the district expert when it comes to transfer so i'm going to briefly go through the information that i have provided to you and then she's going to correct me if i go astray and she'll also be available to answer any questions that you all might have that i might not be able to answer so as we have provided to you um the information you have gotten a review of what is available on our website relative to the process of transfers we will review the data for this school year for inter and in district transfers and then discuss a few options on how we move forward into the second read and consent when we come back to you in

118your pr packet you have the information and the definitions and i think you're all familiar with the difference between enter which is those that come into the district from outside or ours that go from our district into another district or the in district process which is students that transfer to another school within our boundaries from their home school to another school within the ttsd boundaries you like we can take a look now unless anybody has any questions we can take a look at the data that we have provided to you the uh for this year at the top uh the report and i'm looking at the the spreadsheets now that we provided uh the 2021 inter-district students report shows you the district of where the students have came from and the schools where they are

119currently attending this sheet this report is a reflection of all students attending ttsd that have at any time come into the district on a transfer so you see we have a total of 210 students accounted for that are in the district on a transfer either new students that have transferred into the district or continuing students and their siblings watching kathy's face the the sheet underneath is uh the report on in-district students and district students by school so you'll see by school and then students that are attending that school as uh marked by their home school if you're going to the right and for your reference we've provided enrollment for the two schools now um we're also recognizing this is a crazy year but we as you can see we see [Music] somewhat similar not a

120drastic difference in um what we have processed i've i had a a great conversation this afternoon uh with director fox was able to circle back with kathy um and so just to make sure that you all are clear the summary report at the bottom of this uh report is a reflection of just this year so as you see we have 59 incoming students that were approved of that 59 42 of them were continuing students and their siblings continuing um just as a reminder for you are those students that either mid year or summer moved out of the district um and were approved to continue and then the 17 are new students that came into ttsd at the bottom of 49 is the total of outgoing students of that 24 of them were continuing students and

121their siblings 25 were new students as you can see five of those we filled the 20 spots that were approved and five of those were considered hardships so i'm going to pause for a moment to see if anyone has any questions so far and for kathy to unmute if she needs to correct me on anything so i have a question do we have a breakdown on where those 49 outgoing students went to by district i'll let kathy answer that there can you hear me yes um i we i could get that information for for you i don't have it right at the top of my my little hand here but um yeah i have i have a spreadsheet that i keep of all the the transfers for the year and and what school what districts

122they were they were transferred to or vice versa came from yeah just if sometime in the next couple of days if you could email that out to the board yes we should do that in the past we have gotten that information and i just wanted to clarify um i appreciate for all my questions this afternoon um the top chart is net correct so this does this include incoming so students coming into our district and then our students that we're supposed to go to here transferring to outside of our district since these are net numbers my understanding is that right so so are you talking about 210 and yes yes yes so that's that is currently the amount of students that we are you waving at me tracy yeah that we have in our district on

123inner district transfers so that's we have 210 students currently on on interdistrict transfer so so they live in other school district boundaries and are attending our school okay again the bottom field is what we process this school year so we don't have any data on where our students are going if they request transfer to another district correct that's what i was trying to do we do that's what jill is asking for okay but i'm talking about totals not just for the year but similar to the first chart see i'm saying i i keep a spreadsheet yearly for with that information but i don't have yeah we don't have a way to go in right now and look at you know um in synergy or someplace to say where are those you know or how many

124students in the last five years i i have spreadsheets that i can go back and and look up that information um i guess i'm interested in kind of the net number right so like what's the in terms of are we ahead or i don't know which is tighter which is high but are we having more students come into our district or we're just leaving our district it's kind of what i would like to know you don't need to do it by school just maybe a net number so what i'm how i'm reading this number at the bottom that inter-district summary shows that we had incoming students and 49 outgoing students so it sounds like our net was 10. and we have that right every year sharon i mean it could kathy could go back and

125have that accumulation right i think and kathy you could correct me if i'm wrong i feel like susan provided that in and out that we always have that on an annual basis but you know you could maybe show that ongoing chart over years if that's what you're asking yeah i was just trying to understand um like do we have as many students in our district as we do other districts so overall kind of like similar to the first chart where we're showing all the students that are here not just this year but all of them we've accepted at some point so where are we with that are they 300 200 so that's a tricky number to get to sharon because once we've admitted them as our students they're our students they're no longer considered transfers

126in they're considered tiger 12 students right so whether or not they've moved into our district since then and become more traditional our students versus they're no longer considered transfers so all we can provide is last year we had this number of ins and this number of outs and so our net was this and we can add those up year over year but we can't really keep a yet running total of transfer students because they are no longer transfer students after one year so are you saying a transfer student student to say beaverton one of our students that are just attending beaverton we don't know that after the first year after one year they're no longer our student their beaverton student and so we're not tracking them anymore oh i see i don't understand that um

127if you'll excuse me my dog is running around my house not supposed to be that so i'm just gonna pause this for a minute and go get her sorry hey thanks for explaining that jill other questions i do as sharon comes back but and maybe i'm getting open enrollment and other items that are no longer um applicable but i i guess joe i appreciate that i didn't think that was necessarily true all the times that you don't have to come back and ask for um approval to be um back in and maybe that siblings that accounts for only one so um i didn't for some reason i wasn't thinking it was one and done but it yeah it's we've approved through grade 12 so if we release a student that's through grade 12 if we

128accept them it's through grade 12. and you're absolutely right director wolf it's the open enrollment had one set of rules and interdistrict transfer had another set of rules and this one sunset and this one didn't and the rules for this one then changed and you know it's been keeping track of it has been a nightmare but it's much simpler now than it used to be that's the good news it seems we always want more data right um okay any addition yeah so i appreciate um yes more data sharon and this year has been um a year where we've been able to really uh evaluate the systems that we have currently in place um typically uh this is the first read for this uh for the transfers in open enrollment you we have come to the

129board and asked you to approve the annual 20 and 20 out i want to make sure that you all understand that that process is um 20 and 20 out no questions asked first come first serve once open enrollment begins and what we would like to do is open up the opportunity to have a conversation on what that looks like moving into the future we've had some conversations uh and i spoke with dr sue about whether or not this would uh constitute maybe a work session here in the next couple of months or if we just continue to gather information from one another relative to um what we're finding out about our students and where they are coming out of covid have our students had to move have they been had to move out of the

130district are we connecting them with services um what students would now qualify for mckinney-vento as we get ready to come back in um so we would like to be able to come back to all of you with options to maybe rethink the way that we are currently approving and kathy could probably speak a little bit more to this but we know that neighboring districts are only approving hardships um and then we also know that some of our districts a couple of our neighboring districts are also doing the approved number um it may be similar to ours where it's first come first serve or it might be a lottery situation um but we what we do recognize is one um kathy's done a valiant job of taking what has typically been a very face-to-face process uh

131paperwork and filling out forms and has uh converted to online i want a huge shout out to director susan bernard who has uh done a lot of hand-holding with me and her as we have been able to convert the system to where we have it now that we'll be able to take into the future where it is online but at the same time a 20 and 20 out first com is a process where if someone is ready with all the paperwork and can be in front of a computer and submit it it's not a very equitable process so we would like some reevaluation of how that's done and reconsideration of how we move forward comments from the board at this point or just further discussion but i can certainly discuss that in an exact committee

132tomorrow um if there's not additional thoughts right now but i think tracy i appreciate you bringing up some of the um disparities and how we've done this work and how we need to move forward i really appreciate the the consideration that maybe the first come first serve is not the best way to do this because i've i've talked to parents who the situation where they needed the transfer didn't come up until later in the process and they were shut out because all the slots were taken by then so well we'll be working very closely as a team i know that um speaking with director on earlier today about how we are really starting to reconnect with our families we don't know just yet the impacts of covet that has happened to our families who's had

133to move out of the district who would be considered a continuing student who would be considered mckinney-vento who would be considered having to move out of the district and wanting to stay at tiger so a tiger 12 and so we want to make sure that we are putting something together that really is serving the greatest need any additional thoughts questions okay um we um had a recess a request uh for a brief recess and um so it is 8 33 and so i request that everyone uh be back at 8 40 and we will resume at that point so thank you all very much you um i'd like to point out director emerson that you and i are back at 8 40 and nobody else is well there's sharon those minutes go by fast all

134righty my apologies it's gone a little bit longer than my 8 40. um and let's see who do i see i see karen jill sharon and ben so i think we can and i see rowan and i'm assuming emily will be here shortly if she's not already here so with that we will thanks emily um we will resume um back to our next report in discussion which is 2021 ttsd legislative priorities so back to director rose yes thank you and then you're done with me so this evening included in your packet is a draft of the legislative priorities for ttsd for this year typically this time of year we are getting ready to put together our formal advocacy for to take with us down to salem and to meet with our elected officials and to

135advocate for our district this year clearly is very different but we are continuing to work to put together a formal piece that reflects what we are looking to be advocating for from our elected officials as they make some big decisions the draft that you received is prioritized by fiscal viability with we advocate for full funding of the state school fund at 9.6 billion the sia restoring full funding and measure 98 the next one next pillar is students ready to learn advocating for standing up summer programs social emotional supports and learning assessments and individualized planning third pillar is culturally community responsive teaching advocating for maintaining our staffing levels competitively recruiting and retaining and growing our staff of color maintaining and growing our preschool and child care options and then the fourth is continuity and digital instruction

136we're advocating to continue building first class k-12 virtual learning environments providing resources and connectivity for our students and growing our online offerings as we practice to meet the needs of our students so what we're asking for this evening is feedback on these priorities anything that we're missing your thoughts as we continue to solidify and formalize these priorities and convert them into a designed piece that you all can use as resources as we continue our advocacy director rose i do have a question i did read that the priorities are concentrated on the resources necessary and as you just read through everything was funding funding funding and i was just wondering if we gave some thought to anything non-financial or if we just want to focus on the money well we have not included anything that's non-financial

137i um would defer to dr sue relative to some of the things that we would consider there i'm sorry say again uh director emerson i was just wondering if we considered um anything non-financial that we wanted to advocate for this year but if we want to be focused on the money i get it um it's a little bit different that's all yeah um i think absolutely so i i think that there there may be additional opportunities for advocacy based on a number of bills that are coming forward but are not yet ready for prime time several of which have i have brought forward to you in your board updates house bill 2001 is one of those regarding um uh regarding rif procedures uh for districts um and uh there are other bills that i know

138that are in in the queue uh relative to restorative uh practices uh that will be coming out of senator dembro's committee uh the senate house i'm sorry senate ed side so i think that there will be opportunity for that potentially to add maybe later on but right now um our associate my association cosa and i know osba has asked for a full bench press relative to um getting funding to 9.6 billion i really like the focus on summer school and social emotional learning especially coming out of cobit i think both of those things are going to be huge um our students are going to need a lot of support actually our staff probably are going to need some supports too um with regard to the social emotional learning and certainly in summer school one of

139the things that i was wondering about is for some of our kids who will have chosen to be in cdl all year long presuming we're back in school in the fall some of these kiddos won't ever have been in a school building right and so what are the needs of making that transition will those kids who have been in cdl for a full year will they need a day to get used to the procedures of being in the building and is that something we should be asking advocating for yes i think on top of that jill too and again i'll i'll look to dr sue to be able to provide more information on that but there has been conversations around being ready um to stand up cdl beyond fall for those families that may not

140be ready to come back into school so there there are two two things to address there i do believe um dr sue in the vision for summer is to really start bringing those students back together um i i believe we had a conversation earlier today of uh just the the um the priority of just creating recreating the community of students and bringing them together so that may be part of helping them get comfortable but yes we definitely will include the supports of those that aren't going to have that interaction via a hybrid towards the end of the year i know that um directors urge me that ways and means has um determined that they are they're going to sit tight on a final budget recommendation um until they hear they see the the progress or

141lack thereof of president biden's latest covet bill because we we anticipate um that there will be significant dollars that will come into districts um again if that if that bill goes through in its current form of uh 1.9 billion yeah i mean one of the things about that that federal um relief bill is that those dollars as i understand it are are taxable as organ income and so there should be some increase to the oregon coffers as a result of that that yes in terms of the uh in terms of the relief checks um absolutely there are a few more uh director moore and i gotta look at uh asa's list um relative to how those dollars would be earmarked within uh education there's a significant chunk that goes too much excuse me to mechanical

142um such as hvac and those types of infrastructure needs um and and so it's more prescriptive than the current esser dollars that came out that were that are pretty much anything that's directed to covid is is good to go so i'm anticipating that there may be more direction as to how those dollars have to be used um but certainly this evening as part of my report you will hear um the transition plan back to full in-person um school brick and mortar um and you know bringing our students along the way and then again uh to director rose's point you know an acknowledgement that we will probably still have members of our community that will need another year of comfort knowing that a cdl option is available to them doctor oh sharon go ahead sorry that's

143okay um i was just wanted to clarify um so for the financial um advocacy are we advocating above the 9.6 billion or these other things are these just um different things we want to fund through the 9.6 billions but if i could and also i know with uh esser funds um is that supposed to fence i thought some of that is going to go towards the summer funding as well so i i just want to get clarity around you know what we're advocating for in terms of 9.6 versus versus federal dollars and and what we already have so so i think it's both and uh director fox um that you know we would hate it for the state not to have an opportunity to play a part in in summer programming as well um but

144certainly i think the uh the reality is is that right now um again based on the report that i'm about to give you will outline that we're targeting the current um allocation of esther dollars the 5.7 a portion of that into summer certainly if there were additional state dollars that could be added to that that would help us stretch the um current 5.7 further out um because the spending on that is through again correct me if i'm wrong director moore 2023 um and there may be we are i am certain that there may be issues that will come up as we transit this transitions um coming from where we have been into where we are going there will be things that will come up that we have not anticipated and you know to know that

145we can stretch those dollars as far as we can with additional state funding would be um would be advantageous um my question um in our platform last year one of the things we highlighted uh or for the short session was credit transferability and dual credit um and i know that's just a a tricky issue on so many different levels that's been so hard to move the dial but have you heard anything from cosa about obviously this session or that yeah no i think everybody has been you know front and center thinking about covet code relief um you know moving is back into brick and mortar um you know i know that there's a lot of work that's on hold and certainly director bowman you know that as well um as you work for ode um

146but i think that there i am anticipating that there is a lot of pent up energy around really taking another look at graduation requirements i think dual credit is part of that conversation there is also a great deal of um energy right now just in general about state assessment so i think all of that is a bundle it'll probably hit us as a tsunami wave as we come back in because they would not want us to to get out of our um out of our current motives operandi which is you know having to pivot every every few days um and so another body of work that will come come our direction but i think it it will all be appropriate work and good work it's just not something that's being discussed right now because we're

147just trying to get back into brick and mortar and yeah that totally makes sense and i do think um i'm glad that we are focusing on those big ticket funding items because those are going to be big lifts with the the budget competition this year like every year but especially this year so um yeah so i support the the legislative priorities i would i would leave it as one one final thought relative to that that we do not want them back filling um a state obligation with federal dollars um that that and certainly keeping again the the funding streams clean relative to the student investment account dollars from the cat tax and the state school fund and i know that director moore and asbo as well as cosa continues to advocate that those are separate

148streams they should not be considered robbing one to pay the other i know this isn't a um award smithing exercise one be mindful of that but that is something tracy as i was thinking about sia to restore um but on that point to like protect and restore right to just ensure that those dollars stay committed to the student success act and to the purpose of why that was uh that tax was created anyway um and yeah and the other thing that i was just thinking of is how do we use this tool so as tracy fine-tunes this um i know you know speaking with lori satan's bill at osba even for them which this is their job right to be dropping in and talking with legislators this just the zoom challenge of getting virtual time

149um and so um her request to board members is um as these town halls come up and these opportunities where legislators are inviting um folks to come in that to the best of our ability to be attending those and i think that's when you leverage talking points from tracy to try to do your you know quick opportunity to make a plug for ed but to just be mindful i assume that you guys are on the same uh list from osba on town hall invitations and whatnot um if you're not let me know make sure you get on those uh but just to do our part since uh visiting with legislators might be hard or calling them right we're constituents but yeah anyway so dr sue and i spent a little bit of time talking about

150this we've already been engaging all along um inviting them to our meetings our state of the district and dr sue has had regular meetings um quarterly with just about all of our locals and on federal so we're going to continue to to keep in contact with their people with them as well as the people in their office just to make sure that we are providing any information we're sending a courtesy invite to our budget work group meetings by category for what we're looking at at each of those meetings in case they want to come and listen in and we continue to get um emails and requests from them for more information so we're just going to continue to try to figure out all the different ways we can make sure that we stay in front

151of them and and make sure that they have this information and that we can be relied on as we saw last time when can dr sue show up and speak to something when can any of you um show up and speak to something and just continue to build those relationships and provide support for them as well thank you tracy i appreciate that and i know that that is um certainly um a strength with dr sue as her advocacy and her engagement out with our um electeds in making those um connections and i do encourage board members i mean i um when i came on um in the great recession right i think that was a huge shift in an expectation of a board member and to advocate and advocate like crazy uh for support for

152public ed and so i think yeah when there's an opportunity for all of us to do our part it's really important so um but thank you other questions for tracy okay so we'll continue to refine the content a bit and then make sure that you all see it and we convert it into something beautiful for you all to use as a tool thank you so much um and with our um last item under reports and discussion excuse me uh dr wiki smith and uh q1 data um report thank you uh patty if you please pull up the slides and we'll quickly step through those thank you so much and next slide please paddy so the standards that are addressed this evening and director bowman to your question uh relative to um evidence and portfolio this

153report should be considered as portion of the evidence for the portfolio for yours and and the board's consideration uh the standards this evening uh that this report will address uh relative to visionary leadership management of resources and personnel and instructional leadership and you see the bullets uh underneath for your consideration next slide please the overarching goals of our work for the 2021 was the simultaneous implementation of ready school safe learners guidance while also maintaining our continued laser-like focus on core instruction and equity of outcomes for all students regardless of whether they had their families had chosen the hybrid model for their student or for our online instruction uh in the face of the impacts of the pandemic next slide please so the data analysis uh and the data is also in your packet and was

154provided to you as part of the packet earlier um before the board meeting reading comprehension data includes acadians which is for for grades k2 maze and i ready from december 2 2019 to november 2020 so remember this is the first set of fall data for this year um but it bridges um from the last known data point back into december of utilization of the assessment suite to align the assessment with with the needs of personalized yet time intensive assessments like acadians for k1 and whole classroom level assessments for upper elementary and middle school and you will notice that there are asterisks on the data as there has been an impact in scores at all grade levels courtesy of the pandemic we also have math grades three through two eight um this is a data that

155paul again has put together from december 2019 to november 2020 in terms of spring summative assessments because they were canceled last year but we have scores that can at least predict how students might have have performed by supplementing it with i-ready data in math we saw a decline in math this year as compared to the previous year's i-ready scores as well as the 19 18 19 smarter balanced math scores and this data is less reliable overall than reading scores as we are comparing across tests with varying levels of student participation so again these are data points um but they are are challenging because they are incomplete and they are nested within the impacts of being virtual as we do these assessments next slide please this gives you a sense of participation in the virtual space

156relative to assessments um and you can see by grade level and so the percentage of the population that participated um and director fox i was specifically thinking about you in the n sample and so you can see the student population as an example the total n is 749. those that participated in is 694 at the kinder level and so on and so forth next slide please in terms of ninth grade on track we continue to see improvement overall with the equity gap closer between white students and underserved students of color even in the midst of the pandemic and you have already received the first of two reports from director fields relative to the four-year cohort graduation where we did see a slight decline of 1.6 percent last year as compared to previous years um you

157have a full copy um in detail of that report by by high school that has been provided to you um and a part two supporting our 2021 seniors will be presented at the march 15th 2021 board meeting and that director fields at that time will highlight current work that is being done uh with our seniors to both gather those that have been delayed in terms of the the four-year cohort for 2020 as well as current 2021 seniors next slide please our school climate data the implementation of policy jbc and jbb in bias incidents and hate speech we have seen a precipitous drop in office discipline referrals from nearly 2 000 for the first semester in previous years to less than 30 to date for the entire year this drop also includes bullying and harassment referrals

158and we do not expect this trend will continue after we return to school uh that's where we will begin to um really see how uh the policy jb bc gbb interacts when students are back in brick and mortar regarding chronic absenteeism the difference in in definition for a tendency is different as compared to previous years the trend in attendance is due to our school's ability to track alternative engagement rather than actual decline in engagement elementary schools been able to maintain the same level of attendance as in previous years middle school attendance tracking has been updated to better reflect the alternative present where students are engaging outside of in synchronous learning in asynchronous learning and the high school data continues to show that although the chronic absenteeism is higher in the lower grades course passage has

159not been affected to the degree absence has affected the lower grades next slide please so what are the implications for practice going forward for the remainder of the year this year ttsd's current work has been grounded in the uniqueness of trying to respond to a global pandemic our usual methods for assessing tracking and analyzing student data have had to be reimagined and it's also true not only for our assessments but also for instructional practices where teachers have had to pivot from an in-person instructional pedagogy to virtual instructional pedagogy next slide please we've had to be creative with resources and strategies so that we can adapt them for the virtual space and despite the challenges ttsd is one of the few districts to move forward with assessment literacy professional development shifting teachers to analyzing student data

160to determine what should be taught and to address the student performance data in core math and reading so this is a shift for ttsd we have typically provided the data sets as well as the recommended strategies and now we are working with staff to not only understand how to analyze the i-ready uh acadians um and uh maze data but also what should their next step as a what are the steps that the teachers have available to them um and specifically with i reading we'll show it here in a moment there is additional supportive curriculum that is geared to the outcomes from the assessment so teachers can be very prescriptive in terms of how to address gaps in student learning based on student data the data that will be gathered we will gather data once we

161return to in-person hybrid this year that student data both quantitative and qualitative will inform what summer programming we should offer the data qualitatively and quantitatively gathered from summer programming will then um in turn inform the next steps that we need to take in closing gaps when we return to a regular schedule in person in the fall k-12 in 2021 next step next slide please and so specifically what are the suite of assessments that we are using this year um and some of which we began uh piloting last year i ready math is the first one it is k-5 they are in year one uh using this date this assessment they have received training on the implementation of the assessment in the fall and my path curriculum to support differentiated instruction and that was on september

16223rd 2020 on january 13 of 2021 the teacher pd was focused to analyzing the data that they had gathered in their first assessment and then learning how to target the mypath curriculum to address the gaps in student performance at grades six and eight they are year two at implementation assessment and using my path curriculum in terms of i ready reading because acadiance does a far better job of getting to the at the discrete skills of reading acquisition acadians continues to be used at grades k 2. however relative to reading comprehension we have made a shift to i ready reading where there is greater accuracy in assessment of reading comprehension skills that are aligned to the current state standards additionally we have aligned our journeys curriculum adoption and the journey's maps to a to the i

163ready assessment so that that can be used however we also have my path reading curriculum resource that is also available to teachers if they choose to use that curriculum and then we continue using the six eight maze i ready reading suite and will be shifting into iready reading at the at the middle level next slide please q1 math and ela data are informing elementary and middle hybrid instruction and schedules as well as the cdl for the rest of the year attendance and alternative pres present reinforces our need to shift our one-to-one initiative from focusing solely to use the devices themselves to ensuring that we have um sustained access for families who remain online to hot spots and internet access and then cdl has also highlighted the need to use technology to reach out to students

164and families in addition to bringing technology into the classroom next slide please the other implications for practice have to do with the impacts of the pandemic and the relationship with teachers student engagement and assessment performance when students cannot be proximal to teachers and teachers cannot be proximal to students and we are trying to do it over a virtual online environment that may or may not be functioning all of that impacts the accuracy of the assessment we also are navigating and supporting our families who are navigating economic food housing and medical care insecurities and we have already heard multiple reports and continue to address the mental health impacts of the prolonged pandemic our family outreach network highlights the holistic family on household approach that ttsd has taken rather than trying to be episodic student by student

165the relationships with teacher student engagement and performance are also impacted by the student and family's economic food and housing care and our family outreach again is holistic next slide please so what does this mean in preparing for a post-pandemic tradition transition the first step is our hybrid in person and again i reaffirmed the dates of march 29th for the elementary transition and the target date of april 19th for secondary transition the goals k5 and the hybrid schedule as well as online is to focus on math and reading instruction guided by the assessment data and in grades 6 through 8 to focus on course completion guided by assessment and attendance data and a k-12 focus on academic assessments as outlined in the ttsd assessment schedule for 2020-21 and this includes our eld assessments and other forms

166of assessment that we apply in terms of online instruction it is exactly the same academic assessments per the schedule limited in-person supports which are currently in place at elementary and expanding at middle and secondary and then an expansion of wraparound supports for our students who will choose have chosen to remain online either because of choice or because of concerns relative to the impacts disproportionate impacts of covet on their cultural communities next slide please summer programming is slated for 2021 and it will focus on three main goals reestablishing the student-teacher classroom relationships sel and mental health assessments and guide the sel mental health supports going into the fall as well as academic assessments and which will guide fall instruction by the fall given the fact that we have been told to expect herd immunity and vaccination

167rates that would would allow for brick and mortar instruction we will go to full brick and mortar instruction while also offering one more year potentially of online instruction k-12 for those who are not yet comfortable coming in our current esser funds the latest allocation of 5.7 million will be directed to in in portions to the um rest of the school year as we stand up hybrid to summer programming and then to supports for the remainder of the um academic school year for 2021 2020. next slide please and that's the end any questions or comments for me remembers my apologies my screen shuts down every time we flip from presentation back then out so it took me a second to pop back up um board members have any questions sue i appreciate the um the detail

168of the process and just the enormity of this year and trying to get back in place um and obviously a big focus of work around getting this aligned to uh for the spring uh but i'll open up to board members for questions comments so i was hoping you could just um walk us through what our spring data points are going to be um because every ice you know like with everything else it changes every three weeks right um so what exactly are we going to be doing the act i assume we're not doing the s back are we i would say that that our we will heavily rely on formative and interim data um in directors here so again when you look at the end i believe you have a link and if not we

169will we will resend the link to the district assessment calendar you will see that i ready math and i ready reading is is done in three opportunities one that we in the fall one that has just been completed in february um the february window will complete this week and the last one that will happen in may and so uh when i come to you on april 26th i will probably have the second set of i ready i um math and reading data from the february assessment um and then the math date the i'm sorry the may data will be the last report and that should begin to reflect the potential impact of hybrid instruction because that will will potentially have been done in brick and mortar for those who are in hybrid but continued virtually

170and will have to sift and sort that data to the best of our ability relative to those who are taking it still virtually versus those that are will have it in person potentially um as to as to the act director fields i would have you open your mic and give us an update as to where the state and district are relative to act at this point if she is still with us it appears potentially not i see that she is here but but her not at her mic the state is no longer able to give me a minute to get there sorry that's okay thank you all right i just need to be more patient no it's all good so with att we're not offering um the school-wide one that we typically do we put

171out communication about this as well as far as resources where students can take it we're looking to possibly offer a session in the fall and working with paul and team to coordinate that there's also just new updated communication because colleges are not looking at that as an admissions point any longer using act or sap you can still do that to meet essential skills you can still do that to round out your application but is no longer a key admissions point at this time so that's sort of where we are right now but we will likely have a fall offering for those that are interested thank you relative to the smarter balance the state has a has applied for its waiver uh from the feds and anticipates that that that will um that will be achieved

172however we will continue to do the alpha testing apple 21 testing for those that are willing to come in and again that's where the data point in totality has to be asterisked because many families are not feeling comfortable having their child come in and it must be done in person it is not something that you can do virtually um and that is a confound um for for that assessment um i'm trying to think through some of the other big buckets uh but again this is why um i bring forward the i ready um suite um because it is it is a criterion referenced meaning that the test questions the assessment questions are aligned to our current state standards and should be have some predictive value relative to performance on the summative state assessment and so

173it gives us a window a glimpse um into what how students might have performed um on the s back it is not definitive but it does have predictive value and this is the reason why we wanted to shift into this particular tool and we're also noticing as you look at the data that we're having a bit of a drop because the common core state standards in math have shifted down um the complexity of concepts into the lower grades and so now our teachers finally have curriculum that is aligned to the state standards and are learning how to navigate those shifts and we will see improvement i believe over the next several years as elementary teachers make the some of the bigger shifts in terms of particularly math concepts and then as those students roll up

174into middle and secondary i have asked director um robson to reach out to iready and ask for a bid relative to a three-year potential contract for both um including the um prescriptive curriculum that can be given to students to help them practice the skills and close those gaps um and the thought there is to use um our sr dollars to support that because that will help us number one understand where the gaps are as we come in and then immediately start to address them when we are back in hybrid and then certainly in brick and mortar full-time and directors urged me i apologize to you directly because you gave me direct direction that i should not put anything more on our teacher's plates and i will tell you that i am such a bugger about

175understanding um assessment where our children are and it appears that our teachers have willingly taken that burden on so i owe you an apology but i i think it is it is still all good um and it is a commitment to both my standard one and standard five um that i have outlined for you as part of the osba standards for my performance i'll forgive you this time thank you in terms of summer programming are we looking at like full days half days yeah no emily that's a really great question you know i've talked a little bit about that you know my number one and i i realize that this may may sound odd um but i want there to also be an aura of create of opportunity to have opportunity to be creative and

176have fun while they're learning because i think our our students i have been greatly distressed by repeated reports lately in the in the um popular media about um your particular generation being the lost generation because of the pandemic and that strikes clearly to my soul and i think that one of the ways in which we get there is you never get there by drill and kill no one ever shows up i present company excluded no one truly except the present company excluded shows up for four sections of math or four sections of reading instruction um they you know they show up for the electives they show up for the for the clubs they show up because that's part of being human and so i'm envisioning this summer experience as both an opportunity to take a

177deep breath and to reconnect with our humanity at the same time understanding where are you academically so that we can right this ship and and move forward so i'm thinking probably emily typically on a in a summer summer day or summer summer school it's typically four hours tops um you know maybe three to four days a week and typically no more than four four to five weeks at most and i really appreciated your counsel about please don't do it right after june um and so you know perhaps as we discussed a window right after uh the fourth of july and potentially ending at the very latest the first week in august so people have three typical weeks on either side that kind of catch the breath and do something else fun and crazy any other

178thoughts comments so see the only thing i would add and i don't really have a question just something that weighs so heavily on my mind um is around attendance and just kind of digging into that deeper and and better understanding the alternative and i appreciate it though right how are we understanding that and how are our students showing up through different participation um participative you know ways whether that's submitting work or you know working on their ipads um and you know at the upper grades that's been a challenge for us we seem to rise above it but it's just been there for a long time so um just kind of where my my head and my heart always sit is just trying to monitor how we're impacting it right and i would say and um

179director wolf that you know this is one of the reasons why um again um i feel a very deep sense of urgency as i know um all do relative to um that april 19th target date um if we can get our high school teachers through um and um you know and squeeze them through the eye of that needle um you know it we will begin to get a sense of will that make a difference because i know the director of fields is shared on more than one occasion that in brick and mortar for many of our students it's challenging enough to get them through the doors um my hope is is that um given what we have heard from our student board reps this evening that you know people are missing school that that at

180least will buoy us up to the end of the year and then we'll see how it plays into the next into the fall but i think this will always be a challenge and the challenge is is that as students become older they have greater agency and they have greater choice um and so continually working with them in terms of what engages you and brings you through our doors um i think is is also a piece of that and i again want to commend the work that the director fields and her team have been doing relative to the measure 98 work expanding the career technical ed both in terms of high-end stem as well as other areas because that's what brings students to the door it's the opportunity to engage in robotics to engage in real

181real life engineering to engage in auto mechanics or culinary arts or you know something that that has purpose and meaning um and i have seen that into previous districts um and it is it is also true here um actually i forgot sorry director wolff do you have a question no okay um yeah uh i assume people at home would be wondering if uh the summer programming is mandatory for students no um and again this gets back to we're going to open the doors um and uh you know this isn't a matter of a we are extending the school year this is a matter of we want you to come and we want to connect um and we want to provide you with these opportunities and part of this is also our advocacy with osaa they

182typically have a pretty tight window around practices and so um my again another area of advocacy on my part and area superintendents is is to advocate to osa to extend that so that as we're running summer camps that this can be um a sweetener if you will um for our fall sports because i am deeply concerned um about um you know soft tissue injuries and uh as we go into the fall season and i know our coaches are too all right and then just to like repeat i think the point said um probably earlier um but this is like full probably on-site learning i mean like prior right pre-pandemic yeah okay right absolutely again getting people used to you know relating to teachers and teachers relating to students and in an in-person um situation again

183this is all predicated that the metrics are going to go in the right direction that the majority of of our communities are going to be immunized and or without be heard immunity um and um and so it may very well be if we're still working in that direction that most of this will be outdoors um so that that can occur okay so students should be encouraged to come in absolutely because again we want to also address like say my top two priorities and that is you know re-engagement with teachers assessing mental health and sel needs that have not yet been addressed and get a handle on that and then certainly um some assessments going in so that teachers can hit the ground running in the fall uh with data sets about you know where are

184we now um and uh where do i want to start my lesson so i can address that so we can get everybody off on the right foot great thank you very great questions as always emily thank you so jana it's probably brought to my attention that you had your hand up and and normally in our dialogue the questions come from our student representatives but we are very fortunate to have you join us this evening and so certainly want to offer you up that opportunity if you have a question for dr ricky's um i'm sorry i just wanted to know um if there's going to be like online school because i know many students been asking me if i know anything about that and i know i'm supposed to be asking representatives [Music] i'll do that

185no no worries at all i'm grateful for the interaction are you speaking for the rest of this year or are you speaking into next year um actually both okay so yes we run two we are running two models this year have run you know the problem has been is that all of us have been in virtual learning while we have those that wanted to go back into hybrid get the metrics to a place where we could do that and that's what we're pointing to but that online component continues going into the next year while we will be our goal is to be open regular regular business uh k-12 we understand that there will be communities that will not yet feel safe and so we will have conversation try to plan for a k-12 uh online

186presence as well for those families get a sense of how many are there and how many teachers would we need for that so that's also part of the thinking going forward for one more year okay thank you you're very welcome great question thanks oh yeah no great question um and so i think if we do not have any other questions i'll look for a motion to extend the meeting enrolled transition into action items i move to extend the meeting to 9 45. second um and again we'll do just a group response um motion was made and seconded to extend the meeting to 9 45 any further discussion okay all those in favor signify by saying aye aye aye opposed motion carries um so great conversations thanks to students for asking the questions and we will

187move to action items and that is director moore uh northwest esd annual report and resolution good evening chairwolf and members of the board uh yes uh this evening uh northwest regional esd is uh asking the board to consider the 2122 local service plan and regional superintendents met in november to review the plan and then approve it the esd's board approved the plan in december so now it's time for individual uh districts boards to consider the plan for approval uh prior to march 1st and some of the assumptions the esd is using this year in their budget and the plan itself uh the the budget for the esd is based on the governor's budget of 9.1 billion and some other assumptions in the esd's budget include um cost increases uh including staffing of two and a

188half percent so what this means to uh member districts is uh less allocations uh in uh service credits for 2122 for tiger tualatin um we're seeing a proposed decrease of 125 or just over 5 and the esd itself like any other district that was is basing their budget on 9.1 is seeing about a three and a half percent decrease in state school fund revenue because of that assumption so um i'm going to pause there for a second to make sure there's no questions before i move on we did have discussion with with at least one board member um this afternoon related to a question all right sorry jill you go first so i'm sort of trying to read between the lines if we were to get to the 9.6 that we're advocating for would there

189be any cut in the esd allotment for us they haven't shared that information but i suspect there would not be there likely would be a little bit of an increase i suspect i was going to say so just so so i'm clear they built their budget on the governor's 9.1 so if the state school if we are able to successfully advocate for 9.6 um is that is there sort of like a secondary budget um i assume that goes along with that because that'd be a pretty big infusion to not be planning for yeah there would be um pivots to our our allocation then where we would uh respond accordingly um there there they actually have they have a window between now and april 15th where we go into their online system and select the programs

190and staffing that we need um and if if in fact our allocation does increase because of an increase in the state school fund uh based on legislative outcomes then we could we could go in and adjust our request got it do you have any idea at this juncture where if assuming it comes in at the 9.1 and then we do have the five percent cut do you have any idea yet as to what we would not get that we got this year or is that still in process yeah that's that's part of our internal process um in the near future i'll bring the the menu of items for purchase to cabinet will individual directors will make their request total the overall cabinet will review and approve consider for approval to request our most of our

191items are in special education or technol and technology so and then there's other other areas like outdoor school diverse pathways and cascade education core that are smaller dollar items that we also typically include in our request so that doesn't answer your question but it would be a collective uh endeavor on the behalf of cabinet that answers my question it's that it's in process and we did uh gerwolf did ask she was uh reviewing uh the pages i indicated for tiger twalton in the the annual report i believe pages 79 through 81 and the it's year to year they choose to to share different metrics and information but this year uh interestingly they um i usually focus on the dollar amounts and not the staffing levels but uh chairwolf focused on the 221 students that receive

192services for autism uh that's not necessarily a direct correlation to the dollars we we actually have with our staffing numbers of the the 1.6 million dollars we spent in staffing uh through esd in 1920 there was um one fte for an autism specialist 125 000 of that the other major categories are uh school psychs a speech pathologist and um the last one is escaping me but um those are the major categories of spending and then we the special education bucket also includes the out placements director kinch reminds me it's nurses that's an obvious one i should have never forgotten so um that is uh just some background information of the outcomes of last year related to the service plan for tiger tualatin dr moore thank you for that and i think part of that is

193um because under special ed it's such a large bucket right that's really not broken down in great detail and then you go to kind of the student data and so i was making some inappropriate assumptions based on two very different data points so i appreciated the follow-up um with your information any other questions for director moore well we'll i'll keep our finger across for nine six because good news to the esd certainly means great news for us all the way around um in supporting uh school funding so oh go ahead just one last comment they're part of the reason why typically the esds does they have to base their budget on the governors because they start their budget process much earlier than the rest of us because they have to go through all these steps

194beginning in the fall to get approval of their budget and their plan so the only data point for revenue that they have to rely on is that december 1st governor's budget at this point so if there are no more questions from my fellow board members i'll move to the tiger 12 and board of directors adopt resolution 2021-10 authorizing northwest regional esd local service plan for 2021-22 as presented seconds motion was made and seconded to approve adopt uh 2021-10 authorizing esd local service plan uh any further discussion okay and again we can do just a group response all those in favor signify by saying aye aye aye opposed motion carries unanimously and with that uh we are adjourned for the evening so thank you all very much have a great rest of your week and we'll

195see you in march they're still here listening oh word let me