001It's a Google. >> You guys ready? >> Really? Whenever you're ready. [snorts] See, [laughter] >> I'll try it. >> 59. >> What's that? >> Are you 59? >> 59. And I was told by >> got wait till six [laughter] >> and [clears throat and cough] 15 seconds. >> Thank you. >> Noah's on it. >> The longest minute of the day. Six. >> Call the meeting of the Willamina School District board of directors to order at 6:00. If you'll please rise for the flag salute. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. First order is uh application for our vacant position number three. Is it? >> So we only received one application for
002um position number three. It was advertised um social media on our website as well as the bulletin paper for over a month. Uh we received one applicant uh Sean Leno and his information is included in the packet if you had a chance to review that. You have any questions? Um Sean is with us tonight if you would like to ask him any questions. Do we need a motion to accept? Um yes, you need to somebody needs to make a motion to um >> I move to appoint Sha Lo to position number three for the remainder of that of the term 6:30 2029. >> Is there a second? >> I second. >> It's been moved and seconded to appoint Shaun Lino to position number three for the remainder of that term which would expire 6:30 2029.
003Any discussion? Seeing none. All in favor, please say I. I. >> I. >> Opposed. Motion passes. >> At this time, um we'd like [clears throat] to invite Sean to join us. Um he can take a seat at the table after doing an oath that um as a board member for Wana School District that will be given by um board chair Roy Whitman. I need to read it as a law. Does he have to repeat after me? >> Yeah. >> Usually >> you raise your right hand. >> Any elected or appointed board member must qualify by taking the oath of office before assuming duties of office. The oath of office will be in the following form. So I state your name. I shanino >> do solemnly swear >> or affirm >> that I will support the
004Constitution of the United States >> that I will support the Constitution of the United States >> constitution of the state of Oregon >> the Constitution of the State of Oregon >> and laws thereof >> and the laws thereof >> and the policies of the world minus school district >> and the policies of the world minus school district. I will faithfully and impartially discharge the duties >> I will faithfully and impartially discharge the duties >> of the office of schoolboard member according >> of the office of school board member according >> to the best of my abilities during the term for which I have been appointed >> to the best of my abilities during the term for which I have been appointed >> congratulations >> no [snorts] Welcome, Sean. >> Congratulations. >> Thank you. [clears throat]
005[cough] >> Thank you. >> Professional development. >> So, I included some information. Um there's a lot of professional development coming up through um OSBA. Um so, I encourage you to get on the website, look around, and see if there's anything that interests you. you as board members can um sign in and uh create a login and register yourselves, but I'm more than happy to help you [clears throat] through that process and um get you registered for something that you um think you might be interested in. I included a few things that are coming up that might be of interest. One was the board's role in school finance as we're going to be um getting into our budget season. So um for new members um and even second year members that might be a good uh
006class to take and that's a webinar so that that's not too huge. Um the other one is about um this is a new thing that the OSBA came up with and it's boardsmanship for beginners and it's for one year to twoyear uh board members. It's a little bit more extensive. Um it's a little bit more spendy. it requires a little bit more of a commitment with meetings um and such with OSBA, but it might be very valuable. Um so I just included information on that. And then I also wanted to uh just put in your radar registration has not opened up yet, but their summer board conference is going to be in Redmond this year. Um and uh the dates I think I included the dates in here so that you guys have that'll be
007Friday, July 10th um in Redmond. And then they also have one down in Eugene um on July 16th. So uh they usually typically for the board provide two big conferences and um one is in Redmond or Eugene like this and one is um during [clears throat] no in the month of November. They also hold one in Portland uh for a couple of days. So it's time to that's just time to collaborate with other board members and receive information um on um your role as being a school board member. >> [snorts] >> If anybody can make that, they're good to to attend. [clears throat and cough] >> Paul, are you ready for an an update? >> Sure. Absolutely. >> Paul from HMK, our construction. >> Yeah. So partner for for new members, my name is Paul
008Camwin. I'm the school district's project manager for the bond program. So managing the design and construction process for the bond program itself. Um so right now we are going through the bidding phase of the project with the plan to do the construction work this summer and what the majority of the renovation work this summer and extending out. There's an addition portion as well which will extend into next year. So this month, the month of January and a little bit of February, we bid out the project. So it's a public bid process. Triplet Wman, your CMGC contractor uh did that process for us. Uh we received bids last Thursday. U they are still in the process of vetting out those numbers and compiling a document to present to the school. So we have not received uh
009those results yet. Some of those numbers were we didn't get in as many um responses from it as we had liked. So we are actively engaging with additional subcontractors in order to procure uh additional bids to ensure we get best value across the board. All right. So that's uh the process that we're currently going through. uh I will have an update for you at the next board meeting regarding that uh that value as well as a recommendation to award uh for that project. All right. So right now we're still working through that due diligence process. Next the next board me I will have actual numbers for you to to to look at. All right. Um >> tomorrow night tomorrow night Roy and I and Paul will be at the town. Um we had sent them
010a letter to um >> two minute. >> Yeah. So >> there is a um a [snorts] fee that [clears throat] is levy that's being levied against the project from the city and it's a planning review fee and it's being it's a a blanket 5% fee for the construction value. Right? So they take 5% of the whole value that we believe a project would be, which is about 5 million, and they say 5% of that is a planning fee. So $250,000. Uh I it's a part of uh my due diligence on your behalf. I I checked uh that fee against other jurisdictions in the area. Will appeared to be quite an outlier in terms of the how high that fee was. Uh so I presented a letter to the city. I think Mike has a copy
011there if you're interested. Uh just presenting those those facts that hey will miners fee is 3 to 7% higher than every other jurisdiction in the media area. Uh we would like to formally appeal this. Uh so we are that appeal is getting presented to the city council tomorrow. And I believe the staff the city council staff are recommending to the city council to accept our um to accept a so whether they are the city council to accept that is obviously up to them but it's uh it's a it appears to be a good outcome overall. So >> so but that's a quarter million dollars that we get to put back in our project. as well. There will be some [clears throat] we'll take it down from a quarter million down to the actual cost of
012work. So um so if there is actual staff review time and hours that the staff would spend reviewing uh we we would pay that cost. So the actual cost of review as opposed to just a blanket 5% fee. I'm I'm expecting that one 2 sorry $250 million $250,000 to come down to anywhere between uh a,000 and $10,000 I would say >> a big difference >> and we hired Paul [laughter] >> well and I think I think some of the the argument that Paul made was excellent in the fact that um he took our project and put it in different entities you know AMD um Sheridan And it's it's hundreds of thousand dollars difference in that fee. >> They should be embarrassed. >> Well, that's our goal is to just make sure we get our appeal
013and then obviously they need to work through that as a community board as well. But um you know, I think I think we have strong standing. if for some reason um they choose not to approve that appeal. Um you know Roy and I have talked about you know there's a strong there's a strong standing that we should probably pursue legal um legal advice on whether it's actually a legitimate fee or not. So um we we we think we will will come out positive on this >> question of a basis for the fee like what's does the fee pay for? Um that's I think part of the request that we requested information. >> It's actually statute uh statute dictates what that fee can be used for. It has to be used for uh to administer the
014planning department of the city. >> Sean Sean copy the letter. >> They can't they can't actually legally spend it on anything else. So, if they were to take that money and move it to a g general fund, that would be I'm going to say a lot of things that are speculatory because I I don't know how bad moving funds around the world, but >> just need to get myself in trouble. But >> well, on the as a lay person, it feels like an unauthorized tax. >> It is. It's that's what that's what it appears to be. >> So, >> what what were the other smaller cities, too? They're on that charge. >> So, just to give you an example, the city of charges a $100 fee for the same for the same. [laughter] So >>
015well we know their names and when election >> well it's not probably I mean I think I think what happened is they had a process that they've always used and continue to use it and nobody's questioned it until we got to the table and >> um you know so I think I think this will be hopefully a good learning for everybody. John, does that one have the OS on it? Because the OS is pretty specific about >> Thank you, Paul. >> I I even drafted a followup to this this letters that has very very clear [clears throat] statute requirements on how this fee can be applied because there's two there's two fees. There's a planning fee and a building code compliance fee. There's and there's only those are the only two fees that they can
016ever charge in order to enforce the code, in order to do a planning review. So this falls under planning review and it has to be the cost of work, right? They can't charge more than the actual cost to administer the program. >> Wow. Wow. >> Plus we still have to get inspected and pay county fees because they actually administer. So um you know that that is a whole, you know, that's another piece of this that is positive in our position in that process. So that's the next thing. >> Well, good. >> Long story short, big win. Paul just paid for his claim. [laughter] >> Big win. >> I pay for my >> I was concerned at the beginning. Now I'm [laughter] like >> very wise. >> I'm glad I was able to put uh you
017know earn my keep. One one other quick update for you is Amelia uh >> Oh yeah. >> Amelia who my project manager you've seen work with me. She has resigned from HK. She's moved on to a public sector job working for the forestry department. So you're stuck with me now for the future. So, um, just a FYI in case you were wondering where she where she ended up. So, [snorts] >> thank you, Paul. Uh, consent agenda. Do we have any additions or changes? A motion. >> I move to approve the consent agenda as presented. >> I second. >> It's been moved and seconded to approve the consent agenda as presented. Is there any discussion? All in favor signify by saying I >> I >> opposed. Consent agenda is approved. >> Do I have to abstain?
018>> You you can abstain because you haven't had a chance to really review it. So that would be pretty. >> Yeah. >> And one abstension. Duly noted. She doesn't miss a whole lot. >> [snorts] >> and should be me. >> Yeah. Superintendent report. >> All right. Um, since our last meeting, um, we have seen a lot of people, adults and kids, with the whole illness piece that has run through the world. Uh if you watch Oregon news, um it uh has shut down districts in some parts of the state. Uh but uh somehow I think we're coming out of it at this point. Um winter sports are wrapping up. Basketball, wrestling are are starting to get into their final district competitions and and wrapping up their season ending games. [clears throat] Uh we had a
019straight A lunch for high school kids. Um, Evan was on that crew with us and uh enjoyed his salad and cake. No, I'm teasing. I was actually told him the story about you missing out and having >> Was it Evan that missed it? >> I don't want to name it, [laughter] but he was a good sport about it. And actually, he got a a $20 Coyote Joe gift certificate just as a consolation prize. So, he actually probably did better than most kids. Um, but that was fun. And I want to thank our comm casino partners um and uh Chef Jason out there is an alumni of ours and and uh but we had 20 kids >> um do straight A's and um you know one of the things I shared with uh with the kids
020at that is um they can thank uh some of the former students that interviewed me uh because one of the things they shared is it's tough to be a good kid and feel like you're getting recognized for your hard work and um you know certainly we recognize kids for growth and citizenship and character. Um but you know anybody that can hang in there and get straight A's as a semester um for us uh you know they can afford to miss a little bit of time and go to have a nice lunch. So his white table claws and all kinds of stuff. So you I won't say too much. You can talk about that. Um end of first semester happened and we're into our second semester. Uh Roy and I attended a Kowanas retreat and one
021of the things we're trying to do there is tie that into our leadership class. Um we did make some second semester adjustments with classes uh doing getting rid of some of our low enrollment classes and making some more intervention classes at the high school middle school. Um we are continuing to meet with our community action group. Um and community action with the tribe is a group that focuses on kind of general um issues out there. Uh whether it it's uh what's going on in our community kind of beyond our title six group, but it's really uh like kind of mental health. Um what are the trends we're seeing in our community around substance abuse? What's going well? Um and dealing with with uh folks in that arena. Um the Roy and Ivon and I have
022been working on the charter school. Um and really in the last call that we had um that Roy and I had with the state um we really don't have a whole lot of say till it gets to the very end. Uh it really deals directly with uh the state and I'm okay with that. Uh we do we have met with uh leadership out there, Justine and um everybody agrees to kind of keep the lines of communication open as it moves forward. Um, but it's really not a whole lot that we are going to be able uh to have input on in that process. Um, and so with that, it also comes with a whole lot of I don't have a lot of responsibility, which I'm okay with that. That's their show. And um, they can
023they can run that school. And um, we will get some financial offset of kids that are out there right now that aren't currently on it because we get like a 5% piece in that process. Um but any kids going out that way they would get 90 or 90% I think the state ticks 5% as well >> right >> in that process. So um it will it will be a a school in our district uh that is is technically part of our district but not under our control or influence in that process if it goes the way it's flowing right now. Um Lisa and I did a 10 parts of Winter KOSA uh which is our um administrative group uh for school administrators. Um want to introduce Zach uh Sap back here and his sidekick Benny
024the service dog. Benny's become very popular around campus. Um I can't think of a more loved animal on our campus. Uh he's actually the only animal on our campus. Uh but Zach comes to us. uh he's uh working to fill the the shoes of our loss of Mike Hughes. He [clears throat] brings a a deep toolbox in the special ed world. Um has stepped right in and and has made relationships with staff and kids and and parents and uh working working on continuing that work that Mike was doing before we lost him. So, thank you for that. And I told him I'd get him in here early so he can get out of here and go home. um town council tomorrow night we talked about and then uh I am meeting again this week with
025the casino group out of the lunch around uh our culinary program. They want to um support our culinary program and the development of that. They see that as an opportunity uh to kind of recruit and pipeline and train some of our our high school kids and uh get them maybe into the workforce if they have an interest in culinary. So, um, our straight A lunch is kind of already kicking kicking the tires on getting some different relationships going and and that's awesome. And then, of course, every month I include our enrollment by grade level. Uh, so you can kind of see we're right around that 750 mark. Um, which seems to kind of be where we've settled for this year. Typically, you'll see over the course of the next uh enrollment pieces um kids starting
026to drop off there that maybe are graduating early or people move at the end of a semester. Um and uh but 750 seems to be kind of our our range this year. Any questions on any of that? All righty. Principal's report. >> Okay. Actually, Evan, will you go right now while I get this? >> Perfect. >> Evan, student report. >> Okay. [clears throat and cough] I realize there's a few things I actually forgot to type up on my thing that just while sitting here, I've remembered. Uh like first off with the on the middle student side. You sure? >> Uh recently, I believe was last Wednesday. Yeah. Uh, Mr. Crow's leadership class organized a campus cleanup, which while we were having an assembly on the high school side, the I believe the entire middle school
027was out with garbage bags and gloves and cleaning up the campus. I don't know the exact details. I haven't had a chance to talk with Mr. Crow yet, but from what I've heard, it sounds like it was a pretty good success and it went pretty smoothly. Uh on the high school side, uh our wrestling teams have been getting ready for districts coming up on the 14th, Valentine's Day for the boys and the 21st for the girls. And when they competed at Clackmus two weekends ago, uh Adani Stanton and Landon Roo both got first place in their weight classes with Paige Baker getting second place in hers. And the coach Van just seems very proud of how the team's doing so far. Uh in regards to leadership, we've been in a bit of an awkward position
028where like the early on in this this part of the year, we don't have a whole ton of events going on, but our spring is incredibly busy. So, we've been doing a lot of planning. Uh back in December, uh we uh were we did our annual shop for a student program where we went purchased gifts, wrapped them, and had them delivered to uh families in time for Christmas, which I believe we got all of the all the towns we were we received papers for. We got them all done and just all the families received them in time, which actually went surprisingly smoothly this year. We didn't really have too many problems. Uh the junior class I know I've been working on getting a lot of fundraisers for prom like they currently have their uh Valentine
029Grams fundraiser going on and they've been doing lots of uh concessions and they've got the date of April 25th for the dance and uh they are work working on getting their um time planned out to announce the theme. Uh the senior class has also been really focusing on our fundraisers these past couple weeks with uh our class president also. But he's been very busy getting fundraisers organized. We've got a uh car wash, that's the word. We've got a car wash that he's organizing over in Grand Rond coming up I want to say in two months. I can't remember the exact date. And he's also planning a or in the works of planning other fundraisers like a color run. Uh and we're also we've had quite a few class meetings recently to uh get hand out
030the details of graduation, skip trip, all that fun stuff. Uh and as I mentioned with this, we have been planning for our spring wear. Uh we're doing our first Satie Hawkins the girls reverse dance where the girls ask the guys out and it's gonna be on March 7th and we're planning a spirit week to go along with it. Uh we do not have a exact theme announced yet. We are working on getting that prepared. And then pretty shortly after that we've got our annual spring carnival on March 18th. Then just a bit later is our dormbecker week running from April 6 through April 9th. But our fundraisers start uh the Monday before March 30th where we are planning to begin our penny drive then which Miss Gordon has won the past two years and we're
031hoping for some competition with her this year. And we also have had discussions of some sort of spirit week to say farewell to the seniors at the end of the year but that is still in early discussion phases. We don't have any details uh handed out. Uh then some other events we had go on were uh in partnership with the the uh the Confederate Tribes of Grand Youth Education back on January 29th. 47 students in chaprons that went to Portland State University for a campus tour where they got a presentation from a admissions counselor and a tour of the campus in Portland. Uh FFA has also had a busy start to the year with some of their activities and the things being uh Rebecca Nice uh five for has been accepted for her state FFA
032degree. Uh in late January, two students placed in a top 10 for job interviews with one qual qualifying for sectionals. Their beginning public speaker earned second place and will compete in sectionals. And their beginners in FFA competed in the knowledge test where Cassidy Dask earned third place and Carter Helms earned first place. The team getting fourth overall. And uh they've also got several groups preparing for activities with beginning parley pro preparing for districts in midFebruary. Poultry judging team is getting ready for state in April. And the horiculture class has begun planting and preparing for the plant sale in over Mother's Day weekend. And lastly, uh, our CTE program has also had a eventful start to the year where they've added three more students to be attending Lynb Benton Community College for the welding program, making
033for six total students from our school where they attend classes on campus and they learn various advanced welding skills and are able [clears throat] to earn college credit. And earlier this semester, our school was chosen as one of the first schools in the nation to have a VR training trailer set up on campus for students to get experience with excavator and forklift simulations, a Lincoln electronic VR welding system and a 3D interactive VR system. and they're planning or they're working on getting the trailer to return later this year, which I didn't get too much hands-on experience with that, but it was pretty impressive from what I saw and felt kind of surreal to have us be one of the first ones. And also, as Mr. G was talking about, we had the uh 4.0 out
034of school lunchon was from the perspective of a student, it felt super fancy and very different from what is normal for Willina. It felt like a really good reward. The food quality was good and the atmosphere >> was very good. And I've heard several students talk about wanting to try to keep their 4.0 or to work towards getting a 4.0 for this semester in hopes of having a similar reward. So, it definitely seemed to be a hit. >> That was really cool. >> And they got a dog paw metal. >> That is so cool. >> Yeah, it was good. >> Was in on that, too. [clears throat and cough] >> Yeah, arranged it. >> That's what I thought I heard. >> Yeah. >> That was a really good [clears throat] Mr. Hurl. I'm sorry. >>
035I went along to make sure the food was quality. >> There you go. >> Damn. [laughter] >> I know. >> All right. [clears throat] >> Sarah, >> go for it. >> You're on. So before you start, um Sean, so twice to three times a year, principles will cycle through and we have certain data protocols that we're watching so we can see if we have growth from from time point to time point. Um and we kind of started this last year and so if there's things that the board would like us to look at, but we look at things like attendance at different times, we look at some of our formative assessments as kids are growing. So that's kind of the theme here. >> Okay. >> So I presented in September with our beginning of the
036year data. >> Okay. >> So I've got September's in here and kind of monthly up until just we just did our middle of the year data in January. So just kind of how we're progressing. Um this was actually what we did at the beginning of the year um as a staff. We set our vision and our core values. And the professional learning goals that we have set really tie into helping our students to become independent learners. um we're focused a lot on agency, which is um control over their own learning. Uh so we're kind of helping our teachers get to that point. Um right now their mission is every student every lesson every time. >> So we're really striving for that uh through engagement and structural strategies and it's it's going well. We're getting there.
037Um go ahead and go to the the next one. These are our core values. So we want our students to believe I can make a difference. I can build knowledge and demonstrate understanding. I can see myself and I am seen and loved and my ways of being, learning and knowing are valued here. All aiming to build that agency. These are the things our teachers are working on. Uh they're working on target which is um letting the students know what they're going to be learning for that lesson and what it looks like when they have success. Uh student accountability, making sure that students are engaged, making sure they're with them, making sure they get their stuff done. Um motion and movement is a lot of it. We know that kids learn quicker and retain more stuff
038when there's movement going on um or motion get up moving their bodies. A lot of our kids are not the sit and get type. Um they need to be active and up moving around. Uh pacing and proximity. So how fast are you delivering a lesson? Um how fast are you going through things? And then proximity to the kids. Just being right here, right next to them and being in there where they are. And then data tracking. We've done a lot with data tracking. We call it hot data. So as you're teaching and floating around the room, which which of your kids have it, which of your kids don't? Um and just those signals of if the majority of your class is not getting it, that's your time to stop and retach. Um or if the
039majority of your kids already [cough] have it, why are you teaching it? So we're working really hard on hot data right now and letting our kids kind of drive instruction. uh our key performance indicators what we're talking about tonight are enrollment, attendance, literacy, behavior. And then I've got some family engagement and student highlights just to end on a good note. So this is our enrollment right now of what it looks like. Third grade, our teachers are tired. Um the kindergarten is again our smallest group. Um they're small but they're mighty. Uh they're doing good though. Uh monthly enrollment we are trending up every month. We kind of get a few more coming in and that's it's been good coming in from all over the place. So there's two ways to track attendance data. One is
040um your average daily membership. How many kids come to school that day? The other thing we look at is who is chronically absent. And the green they're all broken down by grade levels. The green, those kids attend 90 to 100% of the time. And this is for the entire year. Um the yellow is they attend 80 to 90% of the time. And then the red is they attend less than 80% of the time. And our goal in in attendance, this breaks it down into the three tiers. Um we know that this system works well for our kids that are in the green. They're coming to school. They're doing what they need to do. um our kids that are in the yellow, what we call our tier 2 kids, those are the kids that we just
041kind of need to watch, making sure that um there aren't barriers that are prohibiting them to come to school, trying to figure out what's going on. Um and then our kids in the red that are attending less than 80% of the time, that's who we reach out to and say, "Hey, how can we help support you guys?" Um >> I was going to add Bran [clears throat] has calendar up here, but one of the things that um we are going to propose or I'm going to propose is doing [clears throat] away with our late start Monday at high school middle school because we see a lot of families deciding whether Monday is important or not. And if the high schooler is not coming, um a lot of times the younger kid is not showing up
042at the other end of our system. >> Y so >> and that's a big one. A lot of times our kids don't come until 11:00 on Mondays because their parents drop them off with their older siblings and by then they've already missed they've counted the missed day. >> So, >> um so it's really been kind of affecting us. The other thing is it's there's been a lot of sickness lately. Um and sickness happens but it still shows up there. Um in terms of monthly attendance, so this is just our average daily membership. This is not kids who are chronically absent. This is just straight who's coming to coming to school. Um took a little dip in December, but January we bounced back. I don't anticipate this month being very good so far. Um unless it
043trends upward, but yeah, lots of sickness. So this is our literacy um that we use dibbles, which is dynamic indicators of basic early literacy skills. and the entire school gets tested. Um, beginning of the year, middle of the year, and end of the year. So, I have our end of the year data up there from last year, our beginning of the year data up there from this year, and then our middle of the year data. So, we're looking pretty status quo from the beginning. We have a little bit higher in the benchmark, which is where we want them to be. [snorts] However, the good thing about this, um, our kids and Dibbles goes on a trajectory. So there's growth that happens throughout the year. So the benchmark moves with them. So they're expected to meet
044different targets. The beginning of the year to the middle of the year is a big giant jump. And then the middle to the end of the year is just a little jump. So this is actually really good solid data because the target has moved a great deal from beginning of the year to middle of the year. So while it looks like they've flatlined, this is huge. Um Gail Tini and I have just been kind of beating our heads against the wall the last few years because when we get our kids back after that winter break, um we we see a a huge decline. It looks like our kids forgot everything they knew over Christmas break. Um this year we structured it. We waited a week so that they could get back in the swing of
045things, but then we also did instead of one giant dibbles day, we did two half early morning ones so that our kids were the freshest. And I think it paid off. Um, our kids have made huge amounts of growth even though it doesn't look like it, but it puts us right on track for the end of the year because now they only have a little jump to make. So, >> so, so the goal is the the left hand bar and the one that is yet to be. We want the one to yet to be to be better than the first. >> Yep. Exactly. That's [clears throat] how we're going to tell our growth. >> So, this is the majority of the same kids, but not exactly the same kids. >> Correct. Yeah. New kindergarteners, old
046fifth graders. So, it's looking good. In terms of literacy, um, we just received an extra. So, we had an early literacy high dosage tutoring grant from the state already, which paid just enough for an extra classified assistant to do high dosage tutoring with our kids. So, in addition to everything they're getting throughout the day, those those people spend extra time tutoring one-on-one with our kids who need it the most. We actually just got another supplemental grant um which ties into that so that we can extend it um and kind of get some more tutoring in there. There's a lot of kids that need that individual tutoring just to pop them up and get their skills going. We also received the CLSD grant which is a big one over the course of five years that pays
047for an elementary literacy coach. We were really fortunate to find um Tammy Smithberg. She has ties to the community. Her niece and nephew go here. Um her parents are in McMinnville and she just wanted badly wanted to get home and be with her family. She currently works in Elco, Nevada with her husband. Um she is a vice principal. I think she has every endorsement and qualification you could have as an educator. She's got special ed. Um she has her reading endorsement, her admin license. Um and she's ready to go. She just is kind of one of those who's a lifelong learner. She doesn't do it for any reason other than she just wants more information. But we interviewed her for quite a while with our reading intervention team and she just checked all the boxes
048for us and I think we set the bar pretty high. Um we were not looking to hire somebody mid year. I literacy specialist is as great as hanging out in January looking for a job. Uh, but we we really hit the jackpot with her. We wanted somebody who could take our brand new teachers and on board them with all of our literacy curriculum and everything that we're doing, but then also challenge our veteran teachers and help them um to keep going and be better. And she is really gung-ho and ready to go. She starts February 23rd. She's moving up here from Nevada and she didn't even want to wait till next year. She's ready to go now. So, we're really excited to have her. Um, kindergarten dream was something that we started last year and
049that was a dream that we would get all of our kindergarteners on benchmark before they hit first grade. And last year we came close. I think we had all but 12 or 20. One of the two was 11. >> 11. We were we were very close. Um, but what it looks like is we really drill down on those kindergarteners, especially middle of the year, who are in the red, um, and are pretty far from making their their benchmark. And we look at the foundational skills that they're lacking, and then provide them with a one-on-one person to work with them the first 30 minutes of the day. So it um our two librarians meet with them, our STEM teacher, um whoever I could find that might have some extra time to squeeze in. And what the
050the philosophy is, this is your child. You need to get them reading before first grade and treat them just the way you would your own kid. And they do. Um they work with them every single day. Kind of take them under their wing and work with them. Um, I'm in the process right now of writing a letter to all the parents of our kids that are on our kindergarten dream this year and saying, "Hey, here's what we're working with with your child. Here's our goal. Help us." Um, so hopefully that makes a big difference. They're looking pretty good and pretty solid. So, I'm hoping for a better turnout. We're going to get it one of these years. Um, the fourth and fifth grade dream kind of hit us the middle of the year. taking a
051look at our Dibbles data, both fourth and fifth grade, um the in fact all the gened kids had uh were reading 50 or more words per minute with 96% accuracy or above. And that kind of told us that we need to make that shift. Um instead of using their intervention time to work on things like fluency and those foundational skills, they've got that. So right now we're working with our fifth fourth and fifth grade teachers and our intervention specialists to really increase that rigor and work on themes that will appear on the state test. So um the standards that they're going to hit those kind of those higher ones that are higher depth of knowledge and applying what they know and more of that fashion. So we're really kind of bumping them up into the
052next level on fourth and fifth grade. So hoping to see really good results with them. I think one of the things I would add is [clears throat] the philosophy that we're really working through is the gap is smaller the younger the kid. >> And so um if we can get you know and if a kid's below grade level and they only grow a year's growth in a year's time when they move through the system they're still going to be behind. >> So we have to change their trajectory >> to get them to eat that elephant over multiple years. and you only do that by tracking each kid individually and by cohort. And so that's been something that um we're really focusing on as a district. So that um and then what we're figuring out is
053we've got to start working with our early childhood partners whether it's uh you know Head Start or our private providers or you know the the preschool at the church or >> the library. >> Yeah. the library or the aunt and uncle that watched those kids cuz we need a better kid. Not a better kid, but a better equipped equipped kid coming into our system because every year it seems like we start a little further behind the starting line and yet the finish line is still the same. So, we've got to make that gap up. Um, and and the sooner we get our hooks into kids and get them moving on these literacy skills and the better shot we got. But it it also ties into behavior. If a kid is struggling to read, they're going
054to act out because it's either way too hard for them or frustrating or they just don't want anyone to know. So the sooner we can intervene with literacy, it'll help everything along the way. >> What is your literacy your early literacy program? >> Um for a core program, the whole school uses um HMH into reading. H >> into reading. >> Yeah. >> Into reading. >> Hulk mifflin and >> y >> whatever. >> Yeah. Hifflin. >> And then we also have a lot of supplemental ones. Um all of our our teachers in kindergarten and first grade use a phonics program called Heggerty which is a lot of motion and movement and breaking down those phonics. And then kindergarten through third grade use a system called ECRI which is enhanced core reading intervention. um that goes over
055it's very quick it goes over the phmic awareness so it just kind of reinforces all those early literacy skills in addition to the h [clears throat and cough] um this is our behavior data which is looking really good um we use what is called the devo student strengths assessment which is DESA and the teachers are the ones that rate the kids on this um green is obviously our tier one Um the yellow is is well okay that's not true [laughter] behavior is a little bit different. The green is not the tier one. The green is the kids that have strengths in in most behavior areas. The yellow is typical. So those are our normal typical kids that don't struggle with behavior. The red is where we begin to intervene. So those are our tier 2
056and tier three students. Um so a lot has shifted since the beginning of the year. um teachers are kind of understanding how their kids work. We've got functional behavior assessment plans in place, behavior support plans in place, and then we have a behavior coach at tier 2 and a behavior coach at tier three who pull those kids for small groups depending on the skills that are identified in the DESA. So if a student is struggling with impulse control, a behavior coach will pull them for a few minutes a day, work on impulse control, and then they can practice back in class. So behavior is moving the right direction. That's perfect. Uh family engagement has been found this year. Um we have some stuff that happened at the beginning of the year. We had bulldog bash.
057Uh indigenous people's day which we had school and Rebecca Ardondo planned a different activity at each grade level. Um we had our tribal week, tribal spirit week with a jam that our kids absolutely loved. Um, we had the canned food drive in December, our winter extravaganza that uh, we worked with the sophomore class on. I think they made probably $600 that night. Was very well attended. Uh, Tim Overholster, one of our fourth grade teachers, had his kids do a book review of Diary of a Wimpy Kid. So, we invited parents to come in and watch that. Uh, Mrs. Watkins and I did a principal sleepover and then broadcast it for Facebook. That was just a lot of fun. Um, we got the kids involved. They each had to um save our school mascot from the
058Grinch. And so they planned um different different things in each classroom, different tasks for us to complete so that we could save the mascot. >> Um we did. It was great. We had fun. Um and then our third graders just finished up classroom plays. Uh, so each each one did a different play and they put a lot of time and energy into the sets and the costumes and practicing their lines and rehearsing. And then we invited parents and community members in to see their performances. Each one went on a different day. Um, but that's a great way to help fluency. It's just that repeated reading over and over that helps their their fluency. The kids did an amazing job. I was really impressed. And every kid had their own part, had their own thing to
059do, which is awesome. >> Tended date for Bulldog Bash next year is October 8th. So mark [laughter] your calendar. >> That's how good we're doing. >> Your calendars. >> Wow. [clears throat] >> Uh here's our third graders um in their their costumes and plays after they were done. They did a great job. And then just a little update on our clubs. We have two. The first one is our smile club, which is um STEM, and it's run by Mr. Overholser and Miss Spencer, two of our fourth grade teachers. They've been busy with a lot of hands-on, high engagement STEM activities. They've got a great group of fourth and fifth graders who've been designing and building their own games, starting with single player and moving into multiplayer. They've spent time in maker space researching scientists, learning
060about buoyancy by building boats, and tackling a STEM escape room and scavenger hunt. Um they use the hypothesis box to get kids thinking and asking good questions. Um they did have family math and science night um and community con community connection event in November. Um they're excited to head to Oregon State for a smile challenge event on Saturday, April 18th where students will tour the campus, do hands-on challenges, and meet other Smile students from around Oregon. They are tentatively planning on agriculture-based field trip this spring and the kids are super excited and having a lot of fun. They always do. And then Rebecca Ardano runs our native club um with our fourth and fifth graders. They started back up in November with a mix of 20 fourth and fifth grade students um that are native
061and non-native. They've had several guests including Jeremy Oa from the nursery at the trib's natural resources department um and the trib's cultural department. Anthony Cornell came up and led stick game with them and Chris Bailey came and did storytelling. in between guests they sorted acorns um which was kind of a leftover from Indigenous People's Day but they are working on um a little bit further with them as a first foods and they started beating necklaces for their Native American graduates in high school and then they have the large task of weeding the grass out of our first foods garden that's located just out back behind the cafeteria. It's all grass in as you can see down there. Um, but in the spring they have camas growing and whole bunch of other first foods plants. Um,
062and really take a lot of pride and ownership in that. That's it. And much more. But >> there's the highlights. Thank you. Any questions? >> You said I [clears throat] know we're switching away from it, but you're good. >> Do you have numbers on how many actually come in? How many of your elementary come in with the high school at 11 o'clock that we can't count? >> Um, I could talk to Rebecca. See if we could pull something like that. >> You want these calendars? >> Yeah. Let me see if I can pull that. >> Yeah. Be interesting. >> I mean, it'd be Yeah, it would be interesting to just know. >> Yeah. Yeah. I know that's a big issue, but I don't know exactly how much. >> Hopefully, that'll change. >> Yeah. >> Anything
063else? >> Thank you. >> All right. Thank you, guys. Angie Fana, >> tribal report. >> Yeah, I just have a short one. Um, just a quick update on the project funding. So, under the trib's at the district, the district is eligible to apply to the tribe each year for project funding. And last year, Superintendent Gas put in a proposal for um assistance to support the new classroom. And uh the project was granted. The check was cut and delivered for 20,000. So uh that's good. Uh there we're still sorting through all the budgets. The tribes on a calendar year budget. So our brand new budgets for 2026 were just loaded. So I should have an update for you as to whether the funding was approved in the budget and then whether you have to start thinking
064about it. >> I already got it. I already got it. >> I figured [laughter] I figured um round dance is coming up as well as native wellness. um Native [clears throat] Wellness Day next Friday or no the 6th of March. Sorry, a couple weeks out um for the Native Wellness Day and the Ramp starts that night and then goes also on to the seventh. >> Before you leave that, will you make sure to remind uh our tribal folks that we we would love them to use our new pre-arranged um absence form for tribal events. >> They just have to remind the parents. >> Yes. they're on. [clears throat] >> Yeah. I can remind as well. >> Yep. >> And we'll try and do the same. >> Um and then uh the tribe will be applying
065for a summer learning grant. So the tribe has set aside money from OD this year. So we won't be competing with any of the districts. So there's about 123,000 available to each of the nine tribes each summer for the next three summers. And so we will be um working to do that. So hopefully that'll tie into your literacy work as well. [clears throat] Um kind of heading our project for that. So >> will that run through your department or Justine? >> That one's >> So one of the things we would love to do as we bring our new lit coaches on is anytime you want to be included in some of that training, we would love to include your folks so that we're getting that continuity. [clears throat and cough] >> Have you met our
066new board member? I have [laughter] I met him when I was three. >> I think that's it. >> I don't think I would be here without him. >> Yeah. [laughter] >> Oh, your brother and sister. >> Yeah. For the rest don't know. [laughter] >> I'm an outsider. I >> Wow. Ivon, she actually gave him a really good recommendation when I said, "Andrewie, what do you think about?" She goes, "Yeah, he would be >> he would be a good >> now that his >> his are out of school." He's agreed to that. So, >> nice. >> All right. >> Appreciate everything you do, Angie. And >> I know April does too, right? April >> and department verifying all the housing. >> Is Lisa doing the audit report or >> Yeah. Do we need to >> zoom
067them or >> Oh. [laughter] >> So I invited I invited the auditor to present and she willingly accepted. >> So while Mr. Booker's getting set, you want to jump to health curriculum? >> Absolutely. >> Health curriculum. So Michelle couldn't make it tonight. So I don't know if Mr. Hurl wants to um or if we want to delay that till next >> or I'll take No, we I can talk about it. Okay. >> So we have literally one choice in elementary for health curriculum approved by the state and we have one health curriculum approved for the high school. >> So guess what we chose. >> That makes sense. >> Um but middle school kind of crosses over. So you have a choice of either or. >> And so um We we are choosing the high school
068and middle school to align with the same curriculum and then the elementary is going to be um on their curriculum in that one as well. Um so it's pretty straightforward. Um so really we're we will uh we will be looking down below for decision items just to approve that. social studies was a little more in in depth um and that will be here next month and we'll have a bigger discussion on that. But on both the health and the social studies curriculums um we had Cassie from the tribe, Cheyenne uh was in on the social studies as well. Uh so we and our title six folks have looked at those uh from the tribe. So we feel like we have a pretty inclusive uh process for curriculum adoption and making sure our community is well
069represented in that. Um so that's that's what we know on health curriculum. Miss Tower, can you hear us? >> Good evening. I can hear you. Can you hear me? >> Yes, we're on to you. [clears throat] It says I can't turn my camera on. I think there's a setting on your end, but either way is totally like >> You have a slide to present, drag, >> you want to share your screen. >> No, I do not. It's just me talking. >> Oh, okay. >> All right. We're good to go. >> All right. Thank you for having me. My name is Tara Camp and I am a partner with Clear Trail CPAs and we are the financial statement auditor for the district. So what I'll do today is go over the governing body letter that we
070issue with the audit and that is a nice letter that summarizes everything we're required to communicate with you. I can also take any questions you may have along the way. [clears throat] So first off, we always discuss the purpose of the audit. The purpose for the for the audit for the district is three-fold. We perform the financial statement audit and that is where we test and assess the financial statements created by management in order to express an opinion. Secondly, we performed the Oregon municipal audit law, Oregon minimum standards compliance audit. And that is a compliance audit that is required of most governments in the state of Oregon where we're looking at different laws and regulations to determine compliance. Thirdly, we perform the federal single audit and that is where we do a deep dive on
071federal grants that rotate on an annual basis to look at the areas of compliance with those grants. So now I will go over the results of the audit. For the financial statement audit, we issued an unmodified opinion on the financials. That means we gave a clean opinion with no reservations. So that is an excellent result and exactly what you're going for. For state minimum standards, we found some exceptions requiring comment as noted on pages 84 to 85 of the audit report. For the federal single audit, we found one issue of non-compliance and no question costs. And [snorts] in our management letter, we noted matters considered to be significant deficiencies and material weaknesses as noted in the schedule of findings and question costs in the audit report. We're also required to communicate with you if we
072have difficulties um encountered in performing our audit or if there is um disagreements between us and management. And I'm pleased to report we had no difficulties um and no disagreements. Lisa was wonderful to work with. This is our first year with the district and first year audits with a new audit team is an incredible amount of work. I know Lisa can agree with that for sure. But um she was highly professional, does very good quality work, submitted everything that we needed to get the audit done and issued in a reasonable time. So thank you Lisa for all your hard work. I really appreciate it. And lastly, we always report on future accounting standards coming out because it will cause some more work for the business office and also modify some things in the report. So,
073next year for the next audit, we have Gazsby 103, which is a financial reporting model improvement, and Gazsby 104, disclosures of certain capital assets. So we'll work with the district to make sure that those are implemented if they are applicable as needed. [clears throat] >> So overall good results and I'm happy to answer any questions you have. So on [clears throat] on pages 93 through 95, talk to us about um some of those findings and small district challenges. >> Yes, absolutely. >> I've I've done this audit dance a couple times and I think that some of these I've seen in other places. Absolutely. Yeah. So talk to our board about that. >> Yeah, for sure. The first one is material weakness regarding adjusting journal entries. So in our testing of adjusting journal entries, we noted
074that there was no documented review by a second individual. That is a very standard um key control of internal control. So there's always, you know, a review of journal entries that get posted that change the general ledger. But the district is a small district with very limited staff. And so there just isn't the opportunity for a second individual all the time. That's something that Lisa is working with um people within the district and possibly outside the district to help with [snorts] the second interior weakness was regarding capital assets. We noted the district's capital asset beginning balance did not match the prior year ending balance and also depreciation and construction of process were not accurately reported. This finding came about because I guess in the prior years um the prior auditors had prepared the capital asset
075register and so this was really Lisa's first time in putting it all together. Um so there was definitely some back and forth. It ended up very good and I think going forward this won't be an issue at all. The next one is lack of segregation of duties. This is a very common finding for a lot of small districts and other governments too in the state of Oregon. Lack of segregation of duties just poses financial risk to the district. So it's our job to communicate that risk to you and again it is something caused by the limitations of a small district. The next item is for the use of QuickBooks at student body funds. QuickBooks um doesn't have a good audit trail associated with it. Data can be manipulated. Things can be changed. So that's really
076an automatic comment for anybody that uses QuickBooks. However, a lot of schools in Oregon use QuickBooks. One thing that districts are doing is transitioning schools to the use of visions, but that's a big undertaking that takes planning and training and that it might not be worth a costbenefit analysis of doing that. The next item during our testing of dispersements, we noted instances where there was no evidence of approval of the dispersement. And so that is something we look for in our testing as well. on page 95 in the middle about the federal award finding the question cost. This was the one finding we had for the single audit. We noted during our testing of title one dispersements. There were multiple purchases shipped directly to private residences without receipt of the products at the district office.
077And so we recommend that everything come to the district office first and then be um given to people who need it. I understand like sometimes it's much more efficient to have something to a private residence, but that's a noted risk of federal funds. >> And that was it. >> And I know Lisa's been working on [cough and clears throat] some system changes with our office managers and different things like that based on the audit. So, we appreciate new look and new lenses. >> Thank you. >> I think you have to vote to you have to vote to accept the audit. >> Yeah. [clears throat] So, that's up on the bottom. >> Okay. >> Yeah. All right. >> After audience time. >> All right. Thank you. >> All right. >> Thank you very much for having
078me. >> Yeah. Thank you for the good work. We'll be in touch if we got more questions. >> So yeah, >> speaks pulled the plug. >> You know, I think just just to impress upon the board, you know, it's it's one of the one of the things I do is I read this cover to cover is as exciting as it is. um you know and I make notes on it and then uh you know want to make sure that you know what is interesting about school districts is um you know we have a board of you know our our community and then you have a superintendent who's an educator and not necessarily a finance person. So there's a lot of trust that goes that direction. Um but I also lend you know we are also
079running a multi-million dollar corporation here. um you know and your tale and my tail are on the line if things go south and so I I pay attention to the numbers and um you know Lisa does a great job in in doing this. It will get a little more complicated as we move into this year with the construction and the bond stuff as we pay out some of that. So, um, you know, I think that, um, you know, boards and superintendents are always look great when we have great finance people. So, um, you know, we'll continue to work on some segregation of duties and some some backup roles and different things like that as we as we move forward. But, congratulations. >> They were a really good great company to switch to. I mean, they
080provided a lot of insight and I always appreciate when they say, "Oh, you work too hard. You need more help." [laughter] Um, but no, they were they they provided a lot of information and were very very helpful. Um, more things did shift to me that the previous auditors did, but the fee also dropped about 10 grand by doing that. So, and they got it done on time. Save the district some money. >> Just think about how long the last time >> it It was nuts last year. So, super super thoughtful folks and we're right on it. Th >> this would have been here last month if it wasn't have been for the federal shutdown. They had guidance they were waiting on. So, it got pushed out a little later than normal. Normally that they'd have
081this to you in January. >> Okay. >> Good job. >> Great job, >> Sean. So, in my experience with audit, is there a I'm just asking a question, but I may be actually providing work for somebody that I'm not I don't mean to do that right off the bat, but So, is there a response? So, normally there's a response to any audits that I receive in my profession, like here's how we're going to remedy these from the district. >> Yeah. I mean, what we can do is I can invite Lisa to kind of look at these findings >> and just give us a status on what's done. like you know the example would be the quick book quickbooks >> accounting thing. >> Um it's one of those that's the way it's always been done kind
082of deal. But I've also been in uh two different districts where the the PTA mom who had the checkbook for the uh you know fund wrote herself a couple checks for 10 grand and >> oh my god >> you know made us look bad. So, >> Lisa, isn't that the corrective action plan that we're voting on that? >> Yeah, this actually has updates on each thing, what's been done, like that quick vote example. We met with the secretaries at the end of January and um went over that and kind of gave them a heads up that this could be coming. We need to look at this and really consider it. >> Okay. Yeah. Mine was more like real time. Are we actually making the adjustments or are we just considering the adjustments? I mean, some
083of them some of them we can easily change and then if it's a staffing thing, you know, it's like I don't know I don't know if we can hire enough staff to totally meet what they're requiring and you know, but at the same time we're aware of the the segre segregation of duties issues that small districts are a part of. So, you know, point taken for sure. >> The only ones using that currently, just so you know, are the student activity at elementary and high school. >> Okay. Yeah, because our we actually at the district level use inf infinite >> yeah infinite visions which is kind of the school district standard >> um for yeah for phone based accounting for governance. >> So a little little more robust system than you know doing it on
084the on the iPad. >> Brent are you ready on the calendar then I >> ready? >> I see it on there. >> It is on there. So while he's getting ready, one of the things that um we are trying to do um philosophically with our calendar one is we believe that our late start Monday uh has created some attendance issues that we kind of talked about. Um so we've looked at different models and styles almost kind of going back to old school um kind of think. Um, we've also cleaned up kind of the beginning of school where uh we had like a sixth grade camp and a ninth grade camp and and Jeremy has lobbyed to bring those into that first day that we can talk about. Um but really kind of making our calendar
085more parent friendly um more kid focused um while trying to maintain our integrity for our staff development and ability to meet with our professional staff and take care of their needs as well. Um and then if we like this concept um we will go ahead and always try to continue to provide a a draft for the following year so that parents can plan um you know a lot of our parents take off and go to Disneyland. Um but I think you know that >> grandparents oh [laughter] >> um but I think that helps us plan. I know the tribe has a day where we've we've now gotten that into our training week window. 21st I think is what Bethany told us. Um so we build that in. So u we had some wonkiness last if
086you remember in the fall this year we had a board meeting on like a day off um on a Monday which was also in conflict with the day at the tribe. So with we've taken all that input tried to clean it up um and make it work but yet honor all the important things in our community. [clears throat and cough] So, that's the premise of this. >> You just took half my talking points. >> Well, [laughter] this will go quick. They don't like it. >> It'll be quick. Um, I'll give you guys a little bit of a background of You might ask, why does a school calendar look like that? Why are there so many days? So, the state of Oregon actually doesn't have a minimum number of days that students need to be in
087school. So, Oregon is unique. I don't know how many other states do this, but they do it by hours. So, elementary K through 8, it's 900 hours for the year. 9 through 11 is 9.90 and then seniors is like 968 or something like that because they usually get a week off. So when you build a calendar you're looking at the amount of hours that students have instruction not the amount of days and then there's also the teacher contract. So in the teacher contract students have 170 student contract days. So that's days that they are here. Parent teacher competences can also fall on that. And then the teacher teaching contract is 186 days with five holidays included in that. So basically 181 days students are or teachers are on campus and then students are on campus
088roughly 167 days 166 depending on the year. Uh so using that baseline knowledge that's what we're going to look at. I'm not going to go through every single day on here. I think you guys might have the calendar already but I'll kind of look at the bigger changes that we see. So, first week in August, uh, last year we added this, but just kind of for reminders for the new people. Um, Friday has been added as a inservice day for staff. It used to only be a 4-day week with Friday was just kind of a a day off for everyone, but we added that. Uh, it does help us in going out to the tribe for their education summit. So, that is [clears throat] just an an extra day that we can use for that.
089Mr. Gas talked about this earlier. The 24th has recent history been the meet the teacher day for elementary school. So, it's a basically kind of a quasi student or a parent teacher conference where parents will come in, they can drop off supplies, meet the teacher when they come in. Uh, this year we'll be adding a freshman and sixth grade camp as well. So, that day will just be elementary families, freshman and sixth grade students. The 25th will be the first full day of school for all students. So, that'll be the first day of school. It'll be better, I think, because last year this was the first day of school for middle high. This was the first day of school for elementary. So, it's a little just kind of gets more uniformity like Mr. Gas was
090talking about earlier. Um, as we move down, you'll see this kind of little half-day shaded area. As we look at making us a K12 campus with time and calendar and everything, um, middle high will lose some of their PD time because during their late start Mondays, that three-hour window they got, a lot of times they would do professional development, they do different trainings, they would do just different things. So, they'll be losing that if we go to a a full five day week. Elementary, if we extend this the schedule a little bit, loses that end of daytime. They got out at 2:30, so they had kind of a longer window at the end of the day where they would do a lot of professional development, a lot of training. So half day, um the reason
091we would look at a half day is because if I feed kids lunch, it counts as a full day. >> Yes. So if students go until the end of lunch, it counts as a full day. Again, Oregon doesn't necessarily go by days, but it does make our our math look a little bit better. So how that would essentially look, students would come for about half a day. They'd eat lunch, they get on the bus, go home, and then the second half of the day. That's where you can get your professional development. You could invite people in to do trainings, you could do all sorts of things. It's not very common on here. I think there's five, as you'll see as we go down the calendar, um that we've added just kind of strategically in there.
092Uh but that is a new thing that we are looking at doing next year, the 12th, having indigenous people's day off. That was from feedback from our um local tribe as well as students and families. Uh we last few years have done different events on that day up here while the tribe was also doing events. So we kind of tried to make it all together, make sure that um if we have staff members up here, families that want to go out to the tribe and celebrate out there, they're able to. As we move down, there's not too much. As you can see, Veterans Day falls a little bit unique this year on a Wednesday. I looked around at other calendars that are out from other districts and they're doing essentially this where you have two
093days, a day off, two days. We looked at different ways we might be able to do it, but getting into a two-day week for students, you're not going to have a lot of probably attendance. Families are probably going to go on vacation during that because you could just take a whole week off and November is already pretty light on days. >> Restoration Day is actually we we researched it and we came up with the 23rd. >> I think it's the 22nd, but it's being observed on the 23rd. Yeah, >> because last this last year was a Friday before >> any holidays for the tribe that fall on Sunday or observe Sunday that fall on a Saturday. >> Okay. Yes. Because historically we had taken off that Friday. >> That Friday because I think the first
094year we did it. Correct me if I'm wrong. It just happened to fall on that day. >> Yes. >> I believe >> it's always the Okay. So it must have been the 22nd was a Friday. We decided to recognize it on the actual day. Um but this year, yes, it'll be on the 23rd. Uh we have on the 18th we have another one of those half day PD half day kid days moving into February right there at the end we also have it it's pretty status quo until we get to the end of the year. So you can see our last day of school if we use this calendar would be on May 28th. So, it' be a very, very early, it's the same amount of days we normally have, but just moving some days
095around that we had historically off got us to potentially having the last day of school on Friday the 28th. What that would mean for graduation might have to get creative or it could just be moved to the week before on the 22nd. If we kind of mirror the the calendar we have this year with the calendar you're looking at right now, it would have been on the 29th, but having that last day of school, it would be moved up. And then the last day for staff would be on Tuesday, June 1st. that would be their grading day and then they would be done for summer vacation. >> So the conflicts you run into when your calendar starts dipping into May is you have things like state track and so if you have a senior that's
096also a really good athlete, you hate to have them making choices. Um, I have been in in a a district where if it falls before that 3-day weekend, we would do that gradu like we would do the last uh we would do the the the final day for elementary in the morning and then we would graduate in the afternoon on Friday. Um, so you're not into three-day weekend issues, things like that. or you bump to the week the Saturday before and um get creative with a kid that during if state track is also on that. I think Derek said it's not though, right? It's ahead of that. >> I'm looking at that right now. >> Um >> not that it's going to happen, but same with baseball. In the past few past years, we've had
097>> baseball probably fall somewhere if you made it to the state playoffs. >> Yeah. League playoffs would probably fall early mid May and then if you made it to the state round um it would probably fall on that Saturday. >> I think my even my senior year when we played state I think we had already graduated. >> I think my senior year we did as well >> because as the day after our state baseball me, Mark, and Doug flew down to California to play for McMindle's >> summer program. Oh no, I'm sorry. I'm wrong. Just know I'll be looking for creative answers. >> Just Yeah. [laughter] >> You know, and >> this is not finalized. This is just a mock. This is >> And there's as updated as we can get it with the leadership
098team that we met before. >> And we're not the only school districts with the issue. Like, you know, it wouldn't be on it wouldn't be beyond me to um take a, you know, the five diplomas in my robe and go down to the stadium and do a little mini graduation down there with those families and kids. And >> go. So, you know, there's some creative ways to make it happen. It's a good problem to have. It means you have kids graduating that are also good athletes. So, that's that's pretty successful in my brain. >> Yeah. >> So, >> questions, thoughts on any of that? I think >> I don't believe you guys are adopting this today. So, if you need some time to digest it or anything, that's totally fine. >> It will make the
099consent agenda next month. >> Yes. Um and then we would start to mock up the following year based on this concept and you know try to be thoughtful around all of the issues. It will be in draft form for the next following year as we work with our our teachers and you know adjust for you know whatever holidays and things like that. So we we're trying to be a little more thoughtful and a little less random on some of our our days off and how we approach it. >> So that's hard. >> And the staff has reviewed it as well. Yes, that's another contract thing in [clears throat] the contract. They have to be able to see it by January. >> Got their feedback and then we took it to leadership right before this meeting.
100Got some more feedback and then this is where we're at current. >> Consent agenda next month and even surveys with staff. >> Yeah, we did a survey, >> family, staff. We did that back in November, I believe. So, we we're trying to be more deliberate on how we're doing things. >> Survey parents. >> Yeah. >> Mhm. So, thanks Brent. Good job. Of course, Brent's great at making little squares. >> I do my best. >> Shading them. >> Your color coding is Yeah. >> Uh, do we have any audience? >> Nope. Our one audience person is now a board member. >> Uh, decision items then. audit. Do we have a motion to accept the audit? >> Do you want me to touch on the updates that she presented? Yeah. That we've done since then. So, um,
101>> yes, please. >> Just the one suggestion they had that somebody approve my journal entries, which there isn't anybody at this time. I have reached out to surrounding districts and trying to maybe get with other business managers to approve that. I've also um Tracy approved one. We were going through I was teaching her how to sign off on my journal entries. She's gotten very good at the account code structure, so she understood that. So, I'm working on getting a signature on every journal entry that I do now because that was one of their suggestions. And um the capital assets we actually remedied during the audit um because that was a spreadsheet from the previous auditing firm that I inherited and had to figure out. They helped me a lot in getting there. So we actually
102corrected that during the audit. Um segregation of duties. We've t we actually had a meeting at the district office to try to talk about it. We don't really have room to add anybody or the money to add anybody, but it's we've acknowledged that it we need to try to segregate a little bit more in the district. >> I would be shocked to be in a district our size and not have that as a finding. It's been in every superintendent >> probably going to be every year because I do a lot of things and I can't not clone myself. I would if I could. Um QuickBooks we already talked about. We did meet with the secretaries um dispersements. We we are already have taken action to make sure that everything we're getting has a signature and
103a date and secretaries have been really great and working with us on that to make sure we don't get it until all the approval signatures and date are on there. We're watching that very closely now with everything that has come in. And um the the Title One dispersement deficiency uh was actually an employee that ordered something through Amazon, had it delivered to their house, and then asked for reimbursement. So, we reimbured that employee for what they bought because they brought it to in. And um that was a big no no. So, we've already reached out to everybody saying don't allow this. have it [laughter] delivered to the district or have some sort of proof that the employee have has brought that in. Otherwise, we cannot reimburse them anymore for that. >> So, that's it. We've
104touched on everything that they went over with us. So, >> thanks Lisa. >> I move to approve the findings and corrective action of the 2425 audit con conducted by Clear Trail CPAs. >> Second that. It's been moved and seconded to approve the findings of the corrective action of the 2425 audit conducted by clear trial CPAs. Is there any discussion? Comments? >> All in favor say I. >> I. >> Opposed? Motion passes. And >> health curriculum. >> Michelle did submit through your packet a brief description of the materials for the high school, middle school. >> Yes. >> The live well curriculum. the live well. >> Mhm. >> Oh, what? Oh, yeah. >> Go ahead. >> Okay. I move to adopt the live well health education curriculum for the middle school high school as presented. >> Second.
105It's been moved and seconded to adopt the live well health education curriculum for the middle school high school as presented. And then Noah, go ahead and do the gray body shop for the elementary. It's the gray body shop. That's the elementary. It's a separate company. >> Oh, for the K5. Oh, to uh >> add that to it. The gray body shop. >> Yeah, because that's the elementary curriculum we're doing. So, by doing the live well, that's middle high. Great body shop is the name of the company that we're doing in the elementary. That's different. >> Do we want to include them in the same motion then? >> Or you can just do a separate one and correct it. I grab it. >> We still got to vote on the either way. >> No, you can
106add it >> or amend your move to amend it. You want to add? >> Okay. I moved to amend >> by adding the great body shop for the K5 program. >> Second. >> It's been moved and seconded to amend to add the Greybody shop to the original motion. All in favor? >> I >> opposed. The uh amendment is passed. So now we'll vote on move to adopt the livewell education curriculum for middle school high school as well as the great body shop for K5. Is there any discussion? >> All in favor say I. >> I opposed. Motion passes. Anything else for the order? >> Nope. That's future agenda stuff, >> future agenda, >> renewal, superintendent evaluation, and budget calendar. And those will be on the next uh consent. Correct. the yeah the budget calendar school
107calendar will be as a decision item next month and then we just need to work I'll I'm going to provide some examples [clears throat] of superintendent evaluations um that other districts have used what OSBA has done um what we've used in the past um so that maybe we can have um a better look at how you guys want to do that and what type of questions you want to have and we can format that a little bit better for this year. >> Perfect. >> And starting to update the budget calendar. Um, we had last year moved them to Tuesdays and I'm wondering if everybody back to go back on Mondays >> and then I can create that calendar. >> We did that because the board member had >> Dan baseball >> Dan Dan Coochie. So
108if we're okay with moving it Monday, >> Monday's okay, >> Sean. >> Yeah. >> Depends on what part of the country you're in, >> right? >> Sean, just so you know, we we go pretty quickly in the budget committee, so it's not a lot of meetings. >> Okay. It's like maybe one or two. >> Um, >> we still need budget committee members. >> Yeah. So, if you know anybody, I've been trying to recruit. Me, too. I've got a couple leads, but >> and actually another one, too. So, maybe we'll see. >> And kudos to Lisa. I was going to say that after we passed that she does a ton of work that we wouldn't be where we're at if it weren't for her. [clears throat and cough] Thank you for all you do. Uh, if
109there's no other items, let's adjourn the meeting at 7:30. Welcome Sean.