001for the meeting of the school board and we're going to move into board of education start and it looks like we're starting with an HFA construction update. >> Yeah. So, uh Paul and Amelia are both here. Paul is weathering the storm of coolness. So, >> my best >> told him I would I would uh help him tonight. Um, so one of the things we've run into in our um application to the uh town and I think you saw in your packet a communication that that Paul had sent them um based on the fees. And so what's important to point out in that is when you look at the uh the letter that he sent down there halfway through the the page there is a a comparison of fees and that was kind of last week's
002version. If we had to do this week's version we even know more meaning um this is just the town fee. it doesn't include what we maintain Yam Hill County in that process. So, um I had multiple calls in the town uh to Bridget. Um I finally connected with her this weekend at the at the white parade thing at that firehouse. Um and she they are meeting with their legal counsel on Thursday this week um to discuss what they can do for us. Um, I think we have a fairly compelling uh case that in comparative value on on a $4.9 million project, you can see what everybody else would be charging and we seem to be getting hit extremely hard in that five to six times the money. Um, now you roll into that the county
003fees um for building and things like that, that would be another 50ish. So, we would be north of $300,000 in a $4 million 4.9 million project. Um, and so a couple thoughts on that. One is, uh, Paul and I and Ameilia are working extremely hard to get the town to understand what an impact that is on our project. Um, secondly, I think we would need direction from this board. uh tonight depending on what their answer is at the end of the week. Um Paul and I both believe there is some um room for us to push on that a little bit through the legal avenues. Um we had to uh if I had to spend $10,000 in this project to get $100,000, I think it would be worth it. Um but again, I would do
004that at the board direction in that process. So, um, kind of what we're looking for tonight is what's our appetite to to push on this fee because it seems to be um, as we look at statute, it seems to be kind of arbitrary and uh, kind of ambiguous to it's more of a tax if it if it is >> right. you know, if you compare, you know, eight nearby jurisdictions, you know, I took a sampling of Salem, uh, McMmanville, Eugene, is a different what you're seeing. Now, this is specifically for planning review. So, this is what this fee is for is planning. Uh, you know, the city of Amity charges $100. The city of Salem charges about 20,000 for this equivalent. And yeah, and we have Will Miner charging 245,000 for the equivalent. So just
005to help put that in perspective and what what you would expect to pay at at other jurisdictions in here. So it definitely shook it was uh when I first saw it I was certainly um surprised by the value. Um it is very clear in the city's fee schedule that is 5% of construction cost. But the the challenge that I have and um or where I struggle with it is there is a uh this you know there's OS 227175. A city may charge fees for expenses including incurred and processing actions under the section. The fees shall not exceed the actual cost of such processing. So they have to demonstrate that this fee costs this much to process. Otherwise, it's just a disguise tax. >> So as a as a school district, we don't pay taxes. So
006that would be the argument that we would be looking to make um if we went down the legal road in that process. Um, you know, I also understand that, you know, this this town and and you know, there's SDC fees, which are the impact fees for like restrooms, you know, and that's not even in that 240ome,000. So, you know, we would be excited to get away with paying the SDC fees and a fee that is reasonable, but 245 doesn't seem reasonable, particularly for a school as we compare it to other jurisdictions and other municipalities. We'd love to hear your thoughts in that process. So, I'm just I read this um yesterday and again today, but so what can we do? >> That's what we don't know. Um the town is the town was a bit
007um in talking to the town leader, uh she was like, "Well, go ahead and send it because I know they're going to question it." Was her comment to me this weekend? And so we were questioning it. Um, she I think is kind of in the position of she needs to get with her town counselor, planning commissioner, whoever set the fee and probably has to clear with them what she can do based on their legal opinion that happens Thursday. Um, so I'm kind of in a stand in my opinion, I'm in a standown mode until I see what they actually come back with. Um, but if they come back and go, "Nope, this is what we got to do." Um, my recommendation to this board, whether you choose to follow that or not, would be to
008get a uh engage uh, you know, a legal opinion of somebody that's an expert in municipal fees and taxes, I guess, is what I'm looking for, just to figure out um, if there's another way through this that Bridget and I haven't thought about. >> So, we're waiting on Thursday. Thursday is when they are meeting with lead their legal team to know if they have other avenues and if their legal team recommends you don't have any other avenues that they need to pay it then we're >> I think we have to do the due diligence of at least running it down the rail on a legal opinion on our side um because there's some wonkiness in the language of the wars that um I don't want to put the board or myself in a position where
009we inadvertently pay something that we're not able to pay and then it comes back and then all of a sudden superintendent's liable for, you know, making up the difference. It's like I don't want to get in that game, you know? So, I want to make sure we we dot all our eyes, cross all our tees if we have to pay that. and you're asking us to make a decision >> to theoretically move forward based on what they what their response is on Thursday. >> Well, I think I think there's two outcomes that can happen Thursday. Well, there's probably three. >> One would be that's the fee. >> One is there is no fee. We'll just pay it total, which I don't think is a possibility. And then there's like some kind of >> in between
010that. And I don't know I don't know what that is, you know, if they're looking at half if they're looking at what other what other entities if we were building this. I don't know what they're going to come back with. Um you know, but one of the things that we'll need to do is um you know, between now and our January meeting, we may need to understand what action there are. I guess we're going into the holiday. somehow like how how how soon would we need to notify them of permitting to stay on target >> because we're kind of ahead of the game right now, >> right? You know, this is just the planning portion. Uh we would need this obviously city sign off in order to receive our our final permit, but Yamhill County
011is uh are responsible for the actual building permits, structural um permits. So, you know, I think this will this end up being a requirement. Some sort of answer or an agreement will be required in order to get our final permit. But it right now it isn't holding up our permit process because that's with the Ghill County. >> So, do we have could we get to our January meeting with that holding up process or would we need a special meeting right after the holidays? there. I think there is a chance depending on how this goes that we would need a special board meeting if there was something permanent that we needed to bring to you. Um I I just it's just unknown at this point. I how the there's a lot of ways that this could
012go depending on on your your direction and how to proceed. >> That was kind of what I was trying to understand. So, I I I feel like I am unwilling to take action on anything. If this happens, we'll do this until I know what their response is. >> Okay. >> Um >> I obviously want to hear from anybody else. Anyone who feels differently, but I don't I don't want to assume because I feel like we we've laid out there might be three options. There may be seven and we just don't know about it. So before we know >> what options we have and what their response is and what they're limited, I would rather not make a decision about what how we want to move forward until >> I think that >> I think I
013mean if I can um just respond I mean I think you have you really have two options either you accept you at the bottom there I've asked for some key key information you know how how is this fee how are you pricing this fee what what manh hours are included if they can provide that justification for the fee then I think there's there's an OS OS backs that fee at that point right so yes it takes $250,000 in order for us to process this is how many manh hours it's taken us to process uh if they can't provide that then according to IRS it's It's it's not it's not a thing anymore. It's a tax, right? >> Yeah. And I I'm not disagreeing with what I'm saying. I'm saying I don't want to make a
014decision on what direction we're going to go based on where we think they might go without knowing where they're going. If their legal team says, "Yeah, you can't do anything." Their hands are tied. And I don't want to have been in a position where we say, "Hey, we're seeking legal action." Like I feel like balancing the relationship we have with the city is just as important as the decision that we make move forward. So I my from my perspective just as one board member I would not be willing to take action or to make a decision about what direction we're going to go until we know the parameters of where they are because I I feel like they're also waiting too to know what their legal team is going to recommend because their hands might
015be tied and we sure we might have to take legal action if that's the case but I don't want to take action or say we're going to take action until we know for sure where they're coming from or what position that they're in. >> Yeah. And I'm okay with knowing that that might result in a special board meeting knowing that I'm willing to be there for that. But >> so basically we just need to ask them how they came up with that. >> We've asked that's what we're waiting on. >> We're just waiting on people council to tell us these are this is the fee. This is why it exists and these are the options you have if you want to do something different or these are the options you do not have >> and
016I would rather wait. to know what their legal council is recommending before we take >> my my hope is that anytime you do a project there is a minimum cost to processing and working through but if you do a 5% across the board it seems a bit excessive after a certain amount and that's what I hope the realization is um >> well are they are they also aware of what Dayton AMD what it Well, then hopefully they look at that and say, "Well, we are pretty high on that and maybe they'll change." But I'm I'm in favor, like Justine said, of waiting and finding out exactly what >> maybe Thursday they just fix everything because they can and they can vote on or whatever. Maybe that's wishful thinking, but I wouldn't have want to to
017make a decision assuming the worst to try to get ahead of it when I know that we potentially are going to have to come back for a special board meeting and I'm willing to do that, but I would I would rather do that and wait and see than make a decision and have >> I think that's prudent assumption. >> I think, you know, if I hadn't had been able to talk to town manager this weekend, I would have a much different view of it. But knowing at least what she's trying to do, I would like to give her the benefit of the doubt for a minute. So, um I will I will update you as a board as soon as I hear anything on it. Um send it out to email and we'll be >>
018Are they meeting in an open? >> I don't think so. >> Like when do you have we have the ability to advocate at all or >> um again she was dressed as a snowman and wasn't really in business mode. So Um, I can reach out to her and see sometimes when you're doing legal stuff. >> Yeah. Again, I don't know if that's an option, but I would rather know. >> I'll ask her. >> Yeah, that was my thought is when is the city council meeting? >> Yeah. I don't know if it's a council meeting as much as a meeting with their legal counsel >> board session. >> Yeah. Well, yeah. I don't even I don't know. I have to reach out. I know what you got going. >> But if they're meeting at board, they
019do have to post about it. >> All right. All right. So, we got we got a plan on that. Anything else you want to add from your update? >> Yeah, you know, we are progressing through design. Uh we met today for our 80% cost reconciliation meeting. Uh we are currently sitting at slightly over budget. Um we've come down a long way. You know, through the different phases of design, we've been we've been over budget from the start. We have significantly reduced that overage. Uh our plan is to come together this Thursday and present some additional value engineering options to the district uh to reduce that cost. Uh ultimately we do have a design contingency available that the district could utilize to take the budget up to that value or we could cut scope to reduce
020the overall cost. So, you know, we'll be presenting those options to Mike and his team uh Thursday. Uh we're all set to bid the project out early next year. Uh and before I we are very hopeful that you the market is very soft. Uh I've heard from a lot of general contractors and contractors that you know there's a lot of um they're looking for work right now. Uh yeah. So we are optimistic that pricing will uh will >> optimistic. >> Yeah. Yeah. So I think we've uh we've timed it right. I think we've got some we planned this well and we got you know we got a good runway ahead of us. Yeah. Any questions? >> You say early next year that's like next one, >> right? >> It's true. >> It is. Yeah. That's
021a couple of days away, weeks. >> OS we look that's not in here for OS completely, is it? >> Um, which one? >> The one that that said that um it should be down here >> across the region. >> Okay. So, but that with that letter specifically, when I wrote that originally, I was I wasn't aware because it wasn't actually a part of any documentation on Young Hill on um >> third paragraph, >> right? Yeah. So, >> yeah, the RS is on the third paragraph. >> That's not exactly the RS. I don't recall. Is it >> 455210? >> No, no, no. That's the number. But is that the description of it? Yeah, it's pretty close. >> Completely. >> I thought there was something in that that said it should be comparable. >> Yeah. So, >>
022so when you look at the other communities, we're not comparable. >> It's >> so hopefully they will readjust. >> Right. That specific RS you're mentioning is 227175, which is for planning review. This is for building review. So when I wrote this, I would I didn't know that Yamhill County actually managed the building permit on behalf of Williner. So this comparison is building permit comparisons. Planning review comparisons is even is even worse. >> Oh, lovely. >> Salem is $20,000, which is the highest. Amity is $100 equivalent to this $250,000. $100. Okay. Mcmminville is about a thousand. Sheridan $1,200. It's It's >> rework some of those. >> Right. There is an updated version. >> Okay. >> Yeah. >> That will go to Bridget and the council. >> Yeah. I've done a lot of re done a lot
023of research. I did a Freedom of Information Act with the state on getting specific information. I reached out to Yan Hill County, got a a lot more information to have a better picture on how things are actually working since I sent this letter out. >> Perfect. >> Questions for doing my best. My goal is to try and uh try and save you as much as possible. That's my goal here, right? So, it's working out for you. >> Okay, I think we're move. Thank you. I think we're moving to the cheerleaders presentation. >> Hi, I'm the head coach for Lola Minina. My name is Angelica. I'm actually going to let our captain Ezri speak today and I'll kind of fill in on any questions we have, but like to give the opportunity to our athletes to
024advocate for themselves. >> Hi, I'm Ezri. I'm the Hi, I'm Ezri. I'm our Wilmina team captain and I'm a part of the uh student I'm the student body secretary and the Will FA chapters uh secretary uh Um, hi, I'm Daniel. I am the co- captain of the Will and Mina cheer team. Um, I'm also in the leadership class for our school. I'm the junior class secretary and I'm like, as of like two or three weeks ago, I'm an Eagle Scout for the Sharon Troop. Um, so that's a cool thing. Um, I also work at a summer camp for the scouts, too. >> Um, we're here to ask for funding for nationals that is coming up in February. Um, uh, our event location is, uh, the Orleans Arena in Las Vegas, Nevada. Uh, the date of
025our competition is February 20th and 21st. Um, the days we'd be traveling are Thursday, February 19th. We'd compete the 20th and 21st, and then we would get back on Monday, February 23rd. Um, we would be staying at the Orleans Hotel and Arena. uh rooms will have up to four athletes. Uh boys and girls rooms will be separated as well as school approved chaperons. Um as of now we have a total of 20 athletes uh five boys and 15 girls uh and four four coaches. So we'll have around seven rooms >> and that's with our co-oping through Willamina. We only have >> four um uh >> oh days a week missing uh the days we'd be missing school would be um all day Thursday, Friday and Monday and then we would so we'd be missing three
026school days and then five we'd be gone for five days total. Um this has been approved by the Sheridan school board and athletic director on August 4th, 2025 14th. Um cost per student is around uh estimated 11,000 >> 1100 sorry u uh and that includes 150 for traditional registration fee. >> Okay. Um 1,100 per athlete. Yeah. Um uh we have our school approved chaperons which is one coach per five students. Uh all coaches are either district employees or district approved volunteers. Uh our coaches are also fully certified by OSAA, OCCA, NFHS and USA cheer. Um they're cleared members who specialize in student safety. Uh they all work closely with the current with uh us current athletes throughout the year. Um, we'll have three or more chaperons that are also school district employees or district approved
027volunteers. Um, so far for fundraising, we've had a butterb braid fundraiser, a crispy cream fundraiser, and we've had a thrift store takeover, and then we >> uh and then we have donations. And then up we have a hurricane coffee takeover coming up soon. And then uh for parental involvement, all athletes will have uh their parent permission slips signed in a timely manner. Parents, family, friends have been invited to make their own travel plans to come watch and support uh us athletes. Um however, athletes will be in agreement that they will be with the team and coaches the whole time. Um, family has also been asked to support the team in a sendoff dinner to the the night prior to the team's flight. Um, >> um, on this next page we have all of our athletes
028right now. And then we have last year's itinerary. So, if you want to look at the itinerary from last year, you can look that up, too. >> So, we're asking for funding. Um, due to waiting for the co-op to be approved over the summer, we missed prime fundraising time for Willamina athletes. They are going to every fundraiser. They're very much involved. We've asked Sheridan School Board for funding. They're doing all the things. They're still fundraising. They will be fundraising up until the day we go. Uh they are asking for your support though in any amount that you can provide for our athletes. We have four Willamina athletes plus myself. That's five of us. Our goal is about $5,000 as it is $1,100 per athlete and coach. Um but we understand that it may be a
029little late as you guys may have spent a lot of your funding already. >> So an update on that. So, um, your donation to the FFA to go to nationals kind of, um, wiped out your donation budget. Um, we did discuss with, uh, Lisa today, our business manager, um, on other funding options, which might be, um, there might be some funding for that, but we didn't have the exact numbers at the time. So, um, I don't know that we can make a decision tonight, but um, we might be able to do that by the next board meeting, a certain amount. Okay. >> Any questions for us? >> How have our will kids done on fundraising? As far as is it all going into like one giant pot? >> It goes into one. Yeah. I mean,
030it pays off. They each get their own bill. It pays off their own uniform. Um, if they went to Dreams camps over the summer, it pays off that and then it pays off like their portion of it. But it does go into one account and then gets dispersed on if they were at the fundraiser, how long they were at the fundraiser and things like that. How much have you guys raised so far? >> Oh, I could not give you that number directly because it does go into each athletes account. So, it is hard to be hard to say. And I know that the cheer has our own account. It is very dry at the moment again due to not being able to fundra over the summer. I was going to track down Derek today, but
031he wasn't building. So I can work with Derek and Lisa and figure out kind of what we got available and then make a recommendation for you all in our next court. >> I need to have little mining kids eat top ramen in Vegas. >> Yeah, it is. And this is a rare opportunity. We've never gone to nationals out of state as a cheer team. We've done competitions before. We just placed first and third at our last competitions and we have another competition this weekend which we're hoping to get first of course. >> Okay. >> Where's the competition? >> Uh Lebanon High School. >> Thank you. >> Okay. >> Go team. I think we're moving on to the consent agenda. Motions to approve. >> I move to approve the consent agenda as presented. >> Second. >>
032It has been moved and seconded to approve the consent agenda as presented. All those in favor signify by saying I. >> I. I. >> Extensions motion carries. >> And I think we're starting moving into superintendent report. start with principal forms. >> Um I'll start with mine. Um we don't necessarily have principal this month because it's December. But um couple thoughts though that affected our school community um end of last week and then up until this weekend is we actually have a former student Ripley Anderson who was in a nasty car wreck in Southern California and is the daughter of uh Theresa Anderson and former principal to France. So that that would hit home a little bit and that would kind of shook shook us a little bit. Um and then Blake Aley Amy's son was
033diagnosed with some serious cancer stuff. Um 27 years old >> 30 he's 30 >> um just has a new little kid that's visually impaired. So, a lot of lot of action in that family and we're thinking of them. And then we were notified over the weekend that Mary Colona's husband passed away. And so, she's probably our longest standing employee, you know, 40 plus years in the district. Um, so we spent some time this morning with staff just kind of making sure everybody was good and um, you know, particularly at the high school um, you know, with kids having ties to, um, to Ripley, you know, we Brad and I are working behind the scenes to make sure we have supports lined up if things don't stay positive. But those are always a tough one, particularly
034this time of year, um, any time of year. But um you know just just those are the things that that kind of really put our community in a in a tough spot. So we're working on that. Um since we last met we had the holiday extravaganza. I don't want to name initials but um the blonde had green hands when she left. She was all in. Um we started our electric buses. We got all five out on routes. Not all five that have been on the same. There's some glitches, but they're not they're more like emergency brake won't get off so we can go in the morning. And so we're learning how to the nuances of electric buses and the mechanical piece. Seems like once you get them on the road, they they roll right along.
035They actually disappointed me because they ride just like a regular school bus. They were really bad, you know. It's like But we took a had a ribbon cutting and had the some press there, some different things like that. Um, we had Jeremy took a group of about 30 kids to Olympia. Um, and they did a and I think Roy actually tagged along on that one. So, if you want to chime in on that. Um, but it was really working with our kids regardless where they're going to college on an essay kind of what colleges look for. And then of course, Lynfield had a chance to market to our kids why they are good neighborhood choice here. Um, and they also have been working on how to really defer a lot of the cost particularly for
036our tribal students. Um, and they've got that to where just without any local support, just with what a kid would could be entitled to, they the delta is about $5,000, which um got our kids attention, but they they always viewed it as kind of a place they could never really see themselves. And I think I know you kind of changed that. You guys were there. you want to talk to it. >> I just thought that it was very eye opening for the students um to see a campus of that size and to hear them their commentary throughout the day about wow this is cool and I didn't know this and I had no idea in terms of finances and programs available to them. Um, and more than anything, probably to see their kind of eyes,
037their engagement number one, and their excitement for something that probably a lot of them thought was never possible. And so I thought that that was it was very impactful for them. The fact that they wrote a life story essay that can be used for all scholarship opportunities. It doesn't even have to pertain to Lfield University. It's something that can be used by the juniors and seniors um for anything that that exists out there. And I'm sure Roy spent the whole day with us and he could add to that. But >> I just say kudos. That's I I've been to a lot of visitations and um I thought wow. I had one girl come up to me and she said I came to this to get out of school. This feels like school. But they all
038left with their own personal story and that booklet that they presented the kids. Um Kayla's going to use that with unfortunately the smile kids were in Telok on the same had a conflict and so some of them missed missed that opportunity but I talked to our student body president and I said you really missed it and I said here's some things and Kay's going to work with you guys. So that was it was very good. I didn't realize Lynfield's only like 1500 students so it's a really family or professors live in town. Their their office times are pretty available to the students and the kids didn't even know what to do when they got into the cafeteria. They had too many options. >> I think I think one of the things that you know you
039heard me talk about last spring was really trying to get kids talking about college postsecondary options. Um, not that that's not that every kid is going to go that way, but um, we're seeing some kids make some choices that, you know, and I kind of go back to, you know, Zoe and Devin um, who a year ago, you know, these were two of our wrestlers that are going gone to wrestle in a junior college. Um, they weren't even talking that language and they weren't even sure they could do it. and um having them come back and and work with our kids in the wrestling room and catch up with them. They're doing it and they're they're competing on the athletic level and they're also competing in the classroom, you know, and and to have Zoe
040tell me um you know that she was angry because she got a C and I'm like that's that's a good thing, right? She's like, "Yeah, I wanted A's and you know, so I mean, we've got kids that just haven't seen themselves >> relate to the struggles of that." >> Yeah. I mean, we got kids that, you know, and kids coming back with with Jeremy the other day. I talked to one of our kids and I he's like, "Yeah, he went home and I got in the common application and it was, you know, so we're getting there." I think, you know, between, you know, the stuff that that the tribe does with with your academic counseling and, you know, where we're trying to build that, um, you know, we're going to get there. But I think
041it's just really making our kids believe. Um, you know, one of the things I'd love to see is see some of those kids that were seniors last year that have gone off to college and I know they're doing well. Would love to have them drop by and just talk to kids like you can do this. We, you know, we came from this seat, you know, a year ago. So, um, we're trying to build that culture. Also continuing to try to write as many routes as I can. Um, I'm anxious to ride a route on electric bus. Uh, we have a transportation audit tomorrow, so they'll be looking at all of our our first student uh buses plus our our small buses. Um, and so we think we have our ducks in a row for that,
042but our small buses are aging and I'll be interested in the feedback I get from the state on that. Um, state budget I continue to watch. Bond oversight met, had a really good meeting. Um, you know, that was before we got the news we did. Um, but we'll continue to keep that group in the loop. Um, we didn't necessarily allude to it in uh Paul's comments, but he and I have spent extensive amount of time looking at the building budget. So, if that fee did stick, we can make some choices that that, you know, I wish I wouldn't have to make, but we can the project done in that process, but you know, it uh it would be nice to have that cushion and not burn it up right out of the out of the
043shoe. Um we're working on executing some grant stuff. Um, you know, we got a couple lid coaches in there. So, we're working to try to, uh, Sarah and I have been working on getting elementary lid coach job description put together that works with the local preschools and, uh, you know, would work with our lower grades and really that foundational reading process. Um, and that would be grant funded for three, four years, >> five years, >> four. >> Yeah. Four more. um still working on our TAP position for the secondary, getting that job description finalized before break. Uh we did a department survey, so I sent out to all staff. Um you know, how's transportation doing? How's maintenance doing? How's food service? And so, uh came back really positive for a November survey. and then uh
044give that information to our c our leaders in those departments and they're going back looking at themes of things that they can improve and fix. Um and then I'll check back in with them this spring to see how they did on some of those improvements. Um some things you're never going to fix. You know that just people are you know it's just not in the realm of of what we do. We did put out a calendar survey. So if you're a parent or a staff member you probably got that. um with some we've got I think we put out Friday and we had like almost 100 responses by the end of today. Um so we're getting good feedback on um calendar alignment um and we start after the holiday in the fall or before and
045um you know I won't I won't spill the beans but at our next board meeting I'll have all that information as we start to look at calendar for next year. Um, you know, it seems like, um, people are lobbying hard to look at that high school late start Mondays. Um, there really seems to be a push in the community to align elementary and secondary schedules so that we don't have that wonkiness because Mondays are our worst attended day in that process. So, we believe that's a catalyst for some of our behav or not our behavior, but our our absentee issues. um classified negotiations would kick off in the after the first year and um then in your packet you also saw our enrollment. We kind of fluctuate in there around that 750 to 760 depending
046on the day of the week and who's moving in and who's moving out and that just seems to be kind of our sweet spot right now. We've adjusted with our state funding that count at the state level. So, we're not going to give any money back at the end of like a big surprise. Sometimes you can get in trouble as a district by over projecting and then not adjusting the year. And Lisa and I that's the philosophy of conservatively projecting and then making sure we equalize every time we have the opportunity. That's kind of what I have. Any questions? I did want to follow up to Julie. Was the policy for cell phones that goes into effect January? >> January. Is that ready to go and has been >> It was in your packet. What
047the last? >> Yeah. So, OSPA got it back to us. So, it's all good to go. So, I had We're good to go. Um, we'll probably pump that out right after the break as we get back. Um, as I walk through, I've noticed a few kids that uh, Cyber Monday, I'm sure it wasn't Cyber Monday they were working on, you know, it's one of those we got to continually reinforce. Um, and most kids are good, but I got probably 15 kids that I can walk by on them every day and it's the old >> Yep. Um, was there solution that came out of because you had an email or late last week about stuff going on, texting >> Oh, >> happening in the building. >> We're still working >> happening on Was that happening on
048campus? But so was it just as a result? >> Well, it those events did not happen on campus, but conversations and u a few a few show and tells might up and so we're still investigating. We're waiting on our SRO to complete his investigation and we'll make some determinations. But another good reason why you shouldn't violate that policy. >> And this is standing in as the student report, right? The >> Yeah, you got Evans written one. He was having car troubles. He said today he might not make it. >> We don't have any questions about superintendent report. >> Okay. All right. Um let's see. Uh, I don't have a ton, but preschool. Um, I guess you all saw the the main preschool building. I always tell everybody to not forget that we have two classrooms
049in Shawashi. But not counting the Shawashi students, we have around 100 kids over there in the center base and the uh homebased program between the two um operating over there. So um still a need, still weight list, but we we keep working to fill those positions. As you'll see, we have positions advertised right now for preschool teachers um over there and they have their summer concert coming up next week or their winter festival. Um I guess and then our enrichment, we still have 80 kids operating in the K5. So they're here on non-school days and after school and during summers um and been very busy and we've been running about 15 to 20 youth at the youth center uh particularly on our Saturdays. So and on our Monday morning meetups so every Monday they do
050breakfast for the kids over in housing and meet up with them because you'll start a little bit later. So they meet up with those kids over there and our s our Saturdays have been pretty busy. they went to Wonderland and then they're going to be working on some crafts and gifts and things for family members um over the next few Saturdays. Um obviously our advising and our tutoring and coaching uh are very busy working with students. Really happy to see that um I think some of that work as well as your work uh and some of the improvements that were made in the state report cards. I think um some areas of improvement. So it's always encouraging. Let's see. Higher ed. We have over 150 tribal members attending institutions of higher education right now, which
051is I think a record number for us this this term. Um not all in Oregon. You know, tribal members live all over the world. So we have some out of the country, we have some obviously in the country and a majority in Oregon. But um yeah, record numbers. We we were very pleased to see that that going up. A lot of that the Oregon tribal student grant we attribute some of that. Uh the 2627 application has opened through OSAC for that. So we're sent emails and blasting information about that to get students signed up and um registered for that. And they cut that application off for this school year back in September. So, we're encouraging people to register early because we don't know when that cut off date will be. Uh, also wanted to thank
052uh those of your staff who were able to come out for restoration and celebrate with us. I think there were some at the dinner and there were some uh on Friday and then there were some at the POW I think on Saturday. So, what would otherwise be days off and uh it was great to see some of the staff there and attending. And then last but not least, next Monday here um you are going to be getting an email tomorrow, but um I will give you a heads up. Uh next Monday we'll be having a community meeting, community meeting with OD. So Dr. Williams will be here to conduct a community meeting. She's going around to all the nine tribes. Um ours is first at next Monday at 5:30. And she will also have a
053lot of her assistant superintendent here from OD as well as a lot of the directors like Ben Cannon from HEC and I think um TSPC and all the people that usually come to our government to government meetings. So you guys are obviously invited as well um to come and attend that as well as community members really looking at what are some of the strengths of our community out here in Grand Ron. uh what are some of the challenges we're facing and really how can we work together with OD um to improve education in our community out here. So um she will be here next Monday at 5:30. >> Couple questions. Do you would on your higher ed kiddos are you tracking those by community high school? Like if I asked you how many of my
054kids are in that 150? >> Um I think that they could probably pull that. They have massive spreadsheets and databases um for all the student files and so I think that that's a piece of the Excel. >> That would be that would be a half. >> And then is our MOU up this year? >> We need to repeat. >> It's a fiveyear so you got a while. Yeah. >> Okay. And then did you get everything you needed for grants from Sarah and I? >> I think so. >> I think there are a few more questions that have come in. Um >> so I'll try to get those to you. Yeah. >> Yeah. >> And then I'll leave the student or the school any of the school update information just >> I have any school updates
055>> adding second grade next year I think is your biggest and then working on the charter school process. Right. >> Yes. And that um Yeah. So we've met twice with OD to step up the charter school process with the new legislation and what the the um drafted temporary o OARS to go with though uh with the legislation. They intend to have permanent OARS by the end of this school year. Um but they're drafting temporary OAR so that any threat that's interested in submitting a direct or school application can submit it using that new legislation starting January one. >> I'm sorry, what's >> the administrative rules? So every law that's passed in Oregon has a set of OARs that go with it. And so when they pass the charter school bill, >> now the process is
056to develop all the rules, which is how it all is going to work. >> Os administrative, >> all those. >> Yes. So they're working on that right now. Um they are doing on the 11th December 11th that is when they're presented to the Oregon board of education those temporary os >> so I guess I would ask that the district be kept in the timeline if things are going to move forward with that process >> district has to be notified so before whatever district we decide to do a charter with if that's what we move forward with then there is a pro we have to notify that district of the application 45 days in advance. as the as the O's read right now, >> but it's a government to government deal. It's not that the way
057it was written. >> I thought you guys could go directly to the >> We can. So, >> so you going to tell me about that? >> So, essentially what we can do on our end as the legislation reads right now is we can decide that we're going to put a charter school application in. Um and ideally we would have a conversation with the district before we put that chart to our school application. Is it required? No. But we would have a conver conversation about it before. Um but we can put a we have to notify the district um that we would be essentially having to partner with and that we are intend to apply with the Oregon Department of Education and request that they sponsor us. Um, if that is approved through the Oregon Board
058of Education and they say yes, you can apply for a charter. Yes, we will sponsor you. What school district are you going to be partnering with? That is in our because we have to notify them. I I was missing it. We have to notify the Oregon Department of Education that we intend to apply within 45 days. Within 30 days of submitting the application, we have to notify the school district. So, and the intention of the 40 or that 15-minute grace or that 15-day grace period is that if the school district or the tribes to decide what district they're going to request to partner with and essentially that 15 day period allows the Oregon Department of Education to say, "Yeah, it doesn't make sense for you to partner with the school district. You need to find
059a district within or that your students attend." And that was why that 15-day period was put in. >> It's kind of backwards to the process I'm typically used to where you would apply to the district. we would sponsor it. >> Yes. >> And if we denied it, then you would go to the department of ed and they have like a state charter. >> Yeah. So, this goes directly to the department of ed. They say yes or no. And the district doesn't really get a say in whether they're going to be a part of that process or not because of the way that it's laid out right now. >> But that's all that's basically in the period whether we're waiting for the os to be approved. Any more questions about correspondences? Okay. So, I think we're
060moving on to a audience time. I don't know that we have audience unless you guys are also audience but >> that there we'll move on. >> Reports and discussion. We have policies IKF graduation requirements, JO IGBA, education records, records of students with disabilities and LB resident student virtual charter school. I think any of these polic Wellness um when we look at graduation requirements really it's talking about um the types of diplomas um and so we had to like we don't have IDs when you look at that big gray area at the top of page 39 we don't have that um you know I think is they're trying to broaden out the evidentiary pieces of how a kid can demonstrate in the one through four in the addition of credit requirements outlined above a student must
061demonstrate proficiency in essential skills rewrite math variety of settings. So typically at a high school level right now we have that as passing grades of those courses. Um what's interesting is when you get to um the mod the diploma types on 59 uh talks about now they call an extended diploma. So you have a high school diploma which meets those requirements. You have modified diplomas where if I have a student that struggles and might be on an IEP or uh something that allows doesn't allow them to be hit um Now they've added extended diploma and I was like, okay, what does that look like? And so down at the bottom of that page, it talks about awarded to only students who have demonstrated the inability to meet the full set of academic standards adopted by
062the state high school education while re while receiving modifications and accommodations. So these would be some of our more significant um need students potentially qualify in there. So um they used to just kind of get a certificate of attendance and now I think they've created this extended diploma and utilize the word diploma. I think there's an equity piece in that. Um and you can see through there I've circled and axed out. Um otherwise that pretty much stays the same that you know we if we had a second language learner we would assess them in their native language. Um and according to that we put that in our plan today as we're working with ESD. Um and then you can the newest one coming in is data and statistics. Um and so all of our kids
063are working through that path. We do have this handful of seniors be exempt from that qualification, but juniors juniors, sophomores, and freshmen will meet that requirement. And that's being taught in our math programs right now. We don't have a good online option for kids that are in like Heather Hughes's class. So, we've been reaching out to vendors to try to figure out who's putting a program strand together for that as well in that process. So it's a new requirement that you to get an honors diploma you have to have statistics. >> Yeah. So um and you can see our current policy behind that. Um educational records just cleaned up some things in the ors. No major changes there. And um the charter school attendance um the law reads that we can limit the number of
064of online uh virtual kids. Uh this really became a problem in COVID. Um mainly all C was the main culprit in our neighborhood. um they started their own their online virtual charter and they were sucking kids in from all over the state and had almost a separate superintendent for just online. Um and they were pulling some funny stuff. Um that superintendent that started all that no longer is a superintendent in Oregon. Um but we can cap that at 3%. It's an online virtual. So, um I I'm pretty liberal with if I don't want to hold people hostage. Uh if somebody's unhappy with our program and they think they can find a better one, um you know, I typically sign off. It's good to have parent choice. Sometimes that choice works in our favor um that
065process. So, um, not much different there other than just being able to cap that off and how we calculate that. >> More discussion for any of these policies. Just keep in mind that these will cycle back through for a consent agenda vote. So you can always pull them if you had a question. >> Okay. So decision items, student investment account. >> So um we do the the grant the big grant. Well the state calls and goes well you got to pull this particular section of student investment account out and individually approve it before we release the funds. And then I have to upload these minutes and the video link on our website. And so somebody has the job of sitting there checking our minutes and watching the video link to make sure you guys voted
066on this individually. So you've already approved it as part of the grant once. Uh but this basically releases that chunk of money um that comes to us um in the student investment account uh that that we use as part of that. So we we need the official vote on it for the camera. >> So we need a motion for the >> to approve the student investment account grant. >> Second. It's been moved and seconded to approve the student investment account grant. All those in favor signify by saying I. >> I motion carries. Yay. >> Thank you. You don't know. You don't know how crazy this gets because we have multiple approvals going and sometimes we're proven stuff that we've done. Sometimes we prove stuff moving forward in in October, November. Um it's probably my school
067really frustrating trying to keep up with these guys in order. Okay. Okay. And then future agenda items, board recognition month, which is January, right? >> Yep. >> Yeah. >> Budget and then superintendent contract. I need to schedule a meeting for that. >> On budget, we need to start thinking about recruiting people for budget committee. Uh because we'll have a couple of openings there. The budget committee is all of you at one point plus an equal number of community members. >> Yeah, we're down three positions. three spots on the budget committee. So, we need three people positions. So, >> it it typically takes typically takes a meeting or or maybe two >> um you know, one to kind of organize it and then when to actually review it and present it. Um the other one that's
068not on here that I would I would say should be a future is we approved that cemetery as surplus. Um I think you reached out to folks >> a different one. Oh, is it? >> Um, so I guess I just need some direction on, you know, do you want me to to reach out to people that own the other historical cemeteries? You want me to reach out to historical society of, you know, the museum? I don't know who where it best fits. >> Have you asked the city? >> Um, I haven't done anything. I I'm waiting to hear what kind of, you know, I >> mean I I can just start fishing around and kind of see what kind of interest. >> Yeah, I I don't know what the I Yeah, if there are people
069interested in buying the cemetery >> or we >> I think it'll be one of those things where it'll be a very good deal for somebody who wants to get it. >> Yeah. >> Buckle group I think expressed a little interest. So save Valor. >> Okay. >> I think is the contact. >> All right. Well, if you can if you talk about it to people and send them my way or get with me and we'll follow up with people and you know, we'll probably run it as a surplus open bid process. If we knew we had somebody in, you know, we would advertise it and kind of get it going. So, we could get that checked off them to figure out if they can actually plant anyone there or >> No, you you can. Um, the
070rule is, okay, April, you'll have to help me with this, but the rule is if you have legacy in the cemetery, you you potentially have the right to continue to put family members in there. >> Yeah. As long, >> but it's not like me moving to this area. I can be buried up there considered a historical site. There's a whole thing on it and there's no it's not like anybody can go buy that kind of cemetery. So, I don't know what the vested interest would be from somebody who's looking for that. That's not exist. It's just more historical and um the maintenance and um that kind of thing on it. >> Okay. If we don't have anything else to >> I moved and second to adjourn the meeting of the school board. All in favor
071signify by saying I >> motion car. >> That was almost under an hour people.