WSD Board Meeting, 2025/04/14 at 7 p.m.

001So meeting is called to order. Let's start with the flag. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Yes. Okay. So, first up on our agenda, we have a reminder about the statement of economic interest. The deadline is April 15th tomorrow. Done. Done. I'll do it first. Okay. Good. All right. Good. Um, next up, we have a board budget vacancy. Um, so we did um have one applicant that wants to um be on our budget committee. Uh the only thing is she um has not lived in our district for a year and we kind of usually require that. So I'm just asking the board to maybe wave that. She's been in our

002district for four months, but she's very interested in serving this position. We haven't had it filled in two years. So um I think she would be good. I had Lisa review her information. And so we would like to see her um be on our budget committee. So, uh that is something that you would have to um appoint her to if that would be okay. Are there any other just No. So, the other there there will be be the other ones will come up in um June. We have two people that will be going out in two or three a after this budget after this budget cycle. Yeah. So then we're going to be looking and it it's really a hard thing to fill. And since it's not an elected position, it's a volunteer position. I

003I'm comfortable with, you know, deciding that we just go ahead and have somebody that hasn't been in our district for they do make the other criteria registered vote voter and and living in our district. I move that we appoint Leanne Ranken to position number five of the will and budget committee effective today. through June 30th, 2020. I'll second. Okay. All those in favor of appointing um Haley Lincoln to position number five on the budget committee, signify by saying I. I. All those opposed. Motion is passed. Is that it for Yeah. updates? Okay. Oh, and then the only other thing was the um superintendent evaluation. Um kind of disregard that paragraph because I kind of changed. I actually brought the evaluation with me. I'll give it to you at the end of the meeting. And the

004deadline I need to get it back is by the 25th. Um I will I will make it available by a Google document too. So if you prefer that, I've heard from one of you that you prefer to do it that way that I will get that emailed to you um tomorrow morning. But otherwise, I'll be in a paper application that I will need to get back 25th for um our next meeting in an executive session. I'll take that. Okay. Okay. Um next up, we have a presentation. Sure. Um, I would like to introduce David McKay and his crew, Paul and Amelia Chamberlain and email. Starwalt. Starwalt. Yes. And and I like her because she's from Colorado. So, yeah. Go ahead. Floor is yours. Paul Chamberlain. I'm I will be a project program manager for the

005upcoming bond program. My role is to uh oversee and manage the team uh for the completion of the bond program. So I'll be working with Amelia. She'll be the you know the on-site day-to-day project manager working with the you know the design team, the general contractor. Um and this is David McKay. He is principal in charge. He's my boss. Um, we've got we do have an action item today to present to you, but first off, I wanted just to talk about, you know, what we've done to date and what we are doing um over the next month in terms of procurement and getting things ready for the spawn program. So, Amelia is going to run us through that. I like that Paul said he wanted to talk about it and then we wanted to talk

006about it. Um, so so far we've gone uh out to uh for proposals for design services. So we're in the middle of that right now. Um, design proposals are due back from architects at the end of this month. Um, we sent out topographical survey RFP today. We're working on getting a geotech survey out as well as hazardous material surveys out so we can get all those consultants on board at the same time as the design team. Um so that once we start design they'll have all that information ready to to include in the design. Uh and then assuming we go through the CMGC findings tonight and approve that. Then we'll go out for a CMGC uh at the also at the end of this month. Um proposal for that will be due at the end

007of May for the general contractor um to get them on board. design will go through the end of this year um with the intent of getting through bidding in uh the early 2026 and then start construction on most of the work uh starting summer of 2026. So when you say the end of the year, you're talking end of December. 2025. Yes. You say end of the year to a school person. Not school. Not school in Yeah. anticipate the design the design process to take the remainder of this year and also probably the first month or two of next year but early bidding around February March of 2026. Yeah. And in that a lot of it is exploration of systems that are current you know what what do we need to think about as we add

008on or the directions that we're going which um what does CMGC stand for? Sure. Yeah. Well, we can segue right into that. Right. Do you prefer a standing or sitting? Whatever. No preference if I sit. Is that all right? All right. So, con CMGC stands for construction manager general contractor. Um, and let me just kind of step back. The public bidding statutes only recognize one what we call project delivery method or one contracting method for with a contractor and that's design bid build. So you design it 100% you put it out to bid and you award to the low responsive lowresponsible bidder. That is the acceptable according to public bidding statute contracting method with a contractor. If you deviate from that in any way, you have to go through this alternative contracting method that I'm

009bringing to you today. Were there any board members when we did the CTE building? Any any of you were on this board back way back then? What year was that? Was 2014 13? That's like 134. 134. Yeah. I I was I'm asking because at that time we we I brought an alternative contracting method which was design build to you and so I was just trying to get a point of reference. So um I want to kind of walk through some things and then be able to answer all your questions. Um so because CMGC is an alternative contracting method, we have to go through a process where we uh provide public notice in a trade paper of statewide distribution. And you should have a copy of it that we did and that was published on uh

010March 28th. Uh and and so it's 14 days prior to this meeting in a trade paper statewide distribution which is the Daily Journal of Commerce. So, we we we posted the public notice to let the public know that you sitting as the contract review board would uh review these findings and make a determination whether or not to accept the recommendation to use the I hope I can use the CMGC acronym from now on uh uh contracting method to deliver your projects. And so, so with that, um, what is a CMGC? There's a document that looks like this. It's just kind of a background document that I gave you to familiarize yourself with it. Um, the value of the CMGC is is that they're hired very early in the design process. uh they integrate in with

011a design team with the project team which is the design professionals the school district HMK and them and what they do is they bring their expertise as constructors to help us make the best decisions on how to design and make the modernization upgrades to your buildings as you've told your community you're going to do. Okay. Um, when we're working in existing facilities, we're going to have phase construction. We're going to be working around students and staff. We're modernizing old buildings. They bring tremendous value to us and and they bring it through helping us with destructive investigation, with going into the interstitial spaces and doing site observations and trying to really understand how this building's constructed. Um, there will probably be areas that we'll ask them to open up walls so we can see what the

012structure is and not just trust the asbuilt drawings. And so they bring expertise that way. They also bring expertise to help us make sure we're making the best choices in the way we're going to reconstruct the building. I'll give you an example. We were doing a seismic project uh uh about a year ago and the engineer uh specified this special anchor that was like $12.50 each and there was like 10,000 of them. And the contractor looked at that and said if you use this type of anchoring process it's a $1.50 and so you know we save we save significant money. So they're able to help us with those types of evaluations. Additionally, they'll be responsible for doing a cost estimate at the end of each design phase. And that's really important because we need to

013make sure at the end of each of those three design phases that we're aligning your scope with your budget. And we do that through a cost estimate so that we make sure that when we get to bid day, as they just talked about, in February or uh of 2026, uh we actually have the money to bid to award the contract for the project that you've committed to your community to do. So they help us with that. They help us with value engineering. Value engineering is looking at alternative ways, that example I just gave you about that seismic, but alternative ways to do the same thing. re reach the same outcome but do it for either more cost effective or maybe it's a schedule. Um they'll help us with phasing and trying to develop a phasing

014plan that'll allow us to work in an occupied school. So they bring all that expertise to us. Um and and that's why we recommend uh that you use that contracting method. I know that originally that you had discussed doing it. You had seen the value uh originally uh with it. And so what we've done is we have drafted these findings of fact for this alternative contracting method. And it's it's before you tonight to take action to accept the alternative contracting method. I'm not going to go through it all. I'm sure you've had time to look at it. Um, just for the sake of time, uh, if it's all right, can I just open it up to questions and I can just take time to try to answer any questions you might have about the process

015or about the findings and uh, uh, instead of just kind of walking through it step by step. I I do say this this has been reviewed by legal counsel. So, we drafted it. We do a lot of the heavy lifting for you so that you're not paying attorneys the big dollars that you pay them and then they do a quick review and and and make sure that uh to confirm to the district that it aligns with public bidding statutes and you are in what I like to call safe harbor if you were to go and adopt this. So with that, open it up to questions. I got one. Yeah. So, say you have to go into a wall, and there's several walls in this building, but you have to go into a wall and you

016have to figure out what it's constructed by or from. Are is the school going to be built for the repair? If there's no repairs needed, you know what I mean? I mean, they put a hole in the ball. Is that going to be is that part of the the process that you guys take care of or is that going to be like an add-on on each one that they have to do? So, what we would So, we would only be opening up walls where we're going to have active construction. Okay? So, we're not going to go on a fishing expedition. So, the the architects have said, you know, let's just say let's just say we're doing this room here. Okay? and they said that wall behind us they the asbuilt drawings say it's a structural

017bearing wall. We need to see where the columns are to make sure that it's sized appropriately to carry the load because we want to take the wall out and we'd like to put a header in and open the whole thing area up to to to kind of have a a more open space. Okay. So they would be opening up that to see what the structure is. that would be part of the active construction. We would put it back to we would cover it up to safe it off from students getting into it, but that would then become part of the overall. So, it's not like we're going to go through and just start cutting holes in areas that we're not going to do construction and and and so yes, that is part will be part

018of the scope to put the overall back together, but but I wouldn't consider it um uh can I call you David? Yeah, I wouldn't consider it an additional cost. It would be part of the overall project that would be there regardless. Okay, that's what I basically concerned about because I know I used to do construction and you get into construction and something's got to change. Well, then you got a change order and it's going to add this much more money to the project, right? And as long as it's part of the the process, I guess it's that's that would be fine, right? David, I would say to you is that one of this one of the things this does for us is it helps minimize change orders because the architects are relying on asbuilt drawings.

019And if you've been in construction, you understand they're not always accurate. And so this helps us kind of remove those things that would be then what we'd call an unforeseen condition. You open up a wall and there's something in there you never anticipated, right? You thought there was structure, but there is no structure. Now you have an unforeseen condition that causes a change order. And change orders are always more expensive than if you bid the work initially. And so what we're trying to do is try to minimize that to the greatest extent possible. Thank you. Yeah. Any other questions from anyone? I I didn't notice if it's in here or not, but we kind of selected you based on your location and hoping for more local subcontractors. Yes. Um and my son warned me, he

020went through construction management. He said a lot of it depends on if you're getting subs out of Portland, you're going to pay with prevailing wage, going to pay more for travel and all of that. So, so we're going to pay prevailing wage regardless. Absolutely. We we will actively recruit local contractors. And one of the things we need you to do for us is define what local is. So like AMD defined it as 30 miles 30 m a 30 mile radius. So when the gen the CMGC was selected, we asked them to actively recruit contractors within that 30 mile radius. What percentage are we? Do you know? I'd always ask a tough question. It's a I wouldn't want to say it off be wrong, but it's it's a good percentage. You talked to Logan. Yeah. Yeah.

021You know, and 40%. And one of the Yeah. Or more. It is a It is a good It's a good happy number for sure. Yeah, and we're further out, right? That's that was my real concern was, you know, we're not Dayton or Amity, right? Albany, we certainly be looking for your your input on, you know, what defining that radius of what you would like us to pursue, right? You know, yeah, and then we'll actively pursue that. the the the unfortunate thing is is that we can't give points or or you know any preferential in that subcontractor bidding. But what we can do is we can actively pursue it. If you know people who are interested, if you personally know contractors who are interested, we can send advanced courtesy notices when we go to bid the

022actual project and and and invite them to to participate. And so we can do things like that. we can uh actively recruit through social media, which we have a huge presence and following um and and just do those types of things. We need your help. You know, give us names of people you'd like to see us recruit. We'll do all of that because we know how important it is to keep money local as much as possible. Millia, how many local We had at least one local contractor in Milwauke last Friday. Yeah, there was one and they will be back for the CMGC walkth through as well. Um, most of the people that came for the architect, it was probably split between Portland and Salem. Yeah, we had about three or two two to three architectural

023firms out of Salem who attended uh and then a good a sizable number from Portland. So um good a good range hopefully a good range of proposals from you to you to select from. This is architectural proposals. Uh we do know of three general contractors who are interested. Um Gerting Builders, a local out of Coralis, Corvalis, a trip at Wellman out of Woodburn. Woodurn struggling tonight. Uh and then there was another one, a local who came on Friday construction. I was in Amity when Weldman did the older building 2002. Yeah. Yeah, I was there too. So, were you were you in the district with Reg teacher? Egg teacher with Regents. Yeah, he was one of your students. He says that it's a small world. Other questions? Couple couple comments from my end. Um in my

024office where it is now, um I have a Gant chart. So, if you're really interested in kind of the the process, we are on a steep curve right now. They're doing a lot of things. Um, probably in the month and a half that we've been engaged. Um, I've seen my life change of not going to prison for misststepping four times. So, I appreciate that. You know, learning new systems in a different state. Um, but all you know, Oregon is a high high rules kind of place and you know, lots of rules, lots of regulations and these guys have been great guidance and you know have really expedited to get us back to kind of where we needed to be by the end of the year school year. We'll be back on the track that I

025was hoping to be on. So seems like a long ways away, but it's really not. there. In the last 5 years, I've done both processes. Um, and what you're recommending was far more easier and lot less change orders. We just finished a 26,000 foot building out at the tribe with this model and it went much smoother than the building we did a few years ago. That was the other okay method. So, just highly recommend that based on some experience over the last we weren't remodeled. they were new separate buildings was a little different, but um I just if you cared to know that was my two cents that it went much smoother with the second building. Any other questions or comments before we make a motion? Okay. And I move to adopt resolution 2425 HMK-01

026to approve the use of the CMGC method for the bond project. Second. All those in favor of adopting the resolution to approve the use of the CMCG method for the bond project signify by saying I. I. I. All those opposed. Motion is passed. Thank you. Appreciate it. Can I just stay for the whole meeting? No. Is that all right? Yeah. Right. You're not going to hold it against me? All right. Thank you guys. Yeah. Thank you. Thank you. Jamie, it's been fun working with you. It's good to see you. Next up, we have our consent agenda. Yeah. I move to approve the uh consent agenda as presented. Second. All those in favor of approving the consent agenda as presented signify by saying I. I. I. All those opposed. Motion is passed. Okay. Next up, our

027superintendent. You bet. Um, happening right now as we are sitting here, our own uh Jerry Bazinski is being honored as the AB at the AB Spring Conference as the 3A athletic director of the year. Okay. Um, I just learned of this yesterday. I got this random email from the Corbett AD and she's like, I need some comments. I go, I got them. So, uh, but what a, you know, great honor for a guy who has don, you know, donated his life, dedicated his life, donated, you know, but, uh, you know, I think I think, uh, it's going to feel really good and it'll be fun to see him walk through the door when he gets back. Um, you know, you know, that's that's quite a legacy. You know, not only you, it's it's a legacy

028here, but when you talk about your athletic director and everybody knows him across the state, you know, that's that's quite the legacy for sure. Um, so we've got the construction stuff. We just talked about the HMK, our district office update. We did some more testing over there. Um, we have a plan moving forward. Our second test is uh was really centered around air quality and different things like that. Um so we're going to do some some exploratory stuff. Um Craig and I have come up with a plan. We'll be sharing that with staff tomorrow, the details of that. Um but I think it'll be significantly less than than what he had initially thought. Our goal is to to get that kind of squared away and get us back over to our home hopefully by the

029end of the school year, early June. Um, but we think we think we're in a a better spot than what we thought initially. So, you know, staff health and and wellness is a huge concern and um we think we have a mitigation plan for that and uh we'll we'll continue to move on that staff recognition. Uh we're instituting a little bit of a staff recognition this year. I think I included those dates for you. Uh that'll be out at the fort in the back uh patio area kind of last day. Uh we recognize some staff and they're in the process now of nominating uh classified and certified. So it's an all district kind of gathering which will be kind of fun. You all are welcome to come if there's going to be more than three

030of you. let April know so we can post it just so we can cover our our ducks. Uh kindergarten screening is May 7th. Um had a meeting with Dr. Jessica Howard, the the president of JCA um this la well I guess it was 10 days ago. Um and she's like I want more of your kids. I said I'd love to give you more of our kids. Uh she goes how do we do that? And so one of the things that um super lady is down to earth like do whatever she can for our kids in in Willilamina. Um and so every one of our graduating seniors is getting a hands-ed letter of acceptance to JCA even though they can do it. Um one of the things I I shared with her is sometimes we don't

031our kids don't see themselves actually there and how do we make that more welcoming? So she hands signed. I picked them up Friday on my way back. Um, so we're in the process and we'll distribute those between now and the end of the year. Um, but she is really dialed up for working with Will Mina on lots of projects. This just happens to be our first one, but I thought it was super encouraging that uh, you know, she was willing to take that on and personally sign everyone and address it. And um, it's a cool opportunity. So, I can say with a straight face that every kid that graduates this year has a post-secary opportunity. I've never been able to say that before. Congratulations. You know, and that's kind of, you know, because a lot

032of things happen. You'll see in my column this week in the bulletin, I kind of highlighted it. Um, you know, because I think CHCA is a great community asset. It's great value. their robotics programs. She can't keep the program open because Intel and these folks are poaching those kids out before they ever get through their first year. Um, you know, so it is a it is a heck of a program over there on on in Salem. Um, but I think that uh, you know, if kids aren't sure what they want to do, it's a great opportunity because a lot of it's free, a lot of it is paid for. Um, Angela and I are working on some different things in concert with the tribe around some things for the next uh year or two. Um,

033we're also working with with Angela on our integrated grant with our tribal consult. Um, we have some things coming that'll be in our next agenda. Uh, we just didn't get to it this round on surplus of pro uh property. Um, you know, TJ's kids built a heck of a trailer. Um, and that seems to be our theme. We got lots of trailers. So, we're going to put that one on the market and see if we can make some money on it to put back in that program. Um, we're really trying to push um production and manufacturing. We've got a new tool out there. I think we have a fire pit uh fire pit uh competition going. Uh kids are getting pretty creative. We got I think I commissioned a wine glass one that go in

034the garden. It's going to be pretty cool. You might you might need one for your place. It's pretty slick. Uh, but they have different kinds that can knock down and you can pack them for your camper. So, kids have been prototyping those with uh just different stuff. Um, but we've got to get to a point where, you know, we're not just stockpiling stuff that we're actually moving some of that stuff. Um, and one of the things I hope to evolve to is more of an entrepreneurial kind of front. So, we have the marketing side, the, you know, the fa frontf facing stuff. Um this island come up and be a guest speaker for that. She can sell anything. Um we have our secondary tap visit coming. Is that tomorrow? Elementary is tomorrow. Elementary is tomorrow.

035Um and then secondary is later on. Um we met with our Wesdal group around our services for next year. One of the things Lisa and I are really looking at, but my cues is how much we're paying for our special education. Um, we have a lot of high-cost kids and we're paying a lot of money for those kids, which is the right thing to do. We're looking at can we create some efficiencies with some different partners, uh, other districts to kind of offset some of that where we might share some programs instead of busing things all the way to McMinnville. we do something between here in Amity or here in Sheridan. Um I think that's um that's a huge concern of mine as we're doing as we're as we're working through that. Um and we

036we honestly lack programming for some of some of our students. It's just not available in our region, which is a sad thing. Um softball is doing really well. I think they just won again tonight. 18 to two. Sure. Um they were ranked number one, but we took a little bit of a dive, but now we're working our way back, which is I told them there's only one time it matters to be number one, and that's at the very end. Um track's doing a lot of great things. We have uh we posted one track meeting, we'll host another one coming up. And if you are going to gra be at graduation, um we would love a we would love that. be we just need to get with uh uh Chris and Jamie so that we make

037sure we have seating for you down on the field and welcome to come down and shake hands and and wish them well that process. Um is there going to be a kids track meet like there was in the past? Does anyone know? Mara Anderson is working on that. Oh sometime in honestly you don't know he's April or May. I'm just kidding. Let's say May, but yes, there will be. You know, we talked a little bit about the integrated grant. Um, that's a huge lip because that's for the bienium that'll get submitted this week for the final. Um, we wrapped up our SR3 money, which is clear money that was kind of held out over COVID. And so, um, I also attend those KOSA weekly briefings which keep things interesting in our lives. Uh, legislative issues.

038I continue to monitor all the things from the state level and the federal level and how they're in conflict and then what's moving on. Um, and I don't get too excited till it's time to get excited. It's kind of my motto. So, I I let things play out. And right now, we're in a good spot as a district. Uh Brent Murell and I attended the pace conference and uh cyber security is like the number one deal right now. It's crazy the the way people are getting hung up, particularly school districts. Um and a good portion of our our payments for liability insurance go to cyber security double check. So Richard's been working hard. He's probably working on it back there while he's listening. Um, a lot of twopac orac au authentication authenticity. No, authority. Give

039me what I know. Um, work on that word though. Um, you know, but really cautioning staff to uh be diligent around fishing and smishing. And I learned there's like a lot of ishings. It's not just fishing anymore. There's actually smishing. There's um there's like six of them that all have to do with people playing the game trying to get you to give some information. So um which is a concern for staff but is certainly also concern for our students in that as well. Uh concession stand is complete. Uh we opened the doors on those restrooms I think this week um or last week. Yeah. Were you locked tonight? Concessions or concession bathroom? Were they locked? Locked. Okay. I checked because we had games going on. I thought people would probably rather use those than the

040portaotties. Well, we have backed up we have backup portaotties out there for a minute. Um so we'll get more more uh inspections on that for the health department. Then we'll move our our concession stands stuff up the hill. Um we talked earlier in the exec session gearing up for certified negotiations for session tomorrow. Um we're working with the the W uh the ESD has um a data suite which is kind of a great way for us to data warehouse all of our information achievement wise so we can start to look at trend data over time around achievement. Um it also then can do we're learning a lot what it can do. Um, you know, it's kind of like, you know, at the end of the day, I'd like to know if third grade reading scores

041affects my ability to buy a new lawn mower. You know, that kind of Rubik's cube, you know, what's the trade-off kind of vibe. Um, but it gets pretty granular in that. And then, uh, we're already planning August trainings. Uh we met a leadership team today and we talked about what new teachers we want new teachers to know uh before they have to sit down at the table with their colleagues. How we support new staff to the district. What do existing staff want? How do we differentiate for that so it's not death by PD in August? You know, we want it to be meaningful and action-packed for them. So we're we're trying to do that before we leave in June. Uh before principles leave in June. We have all that kind of lined up. a lot

042of themes around AI and instruction. Um, a lot of themes around uh going back and kind of polishing up our math training. Uh, we we implemented our math curriculum late in August. We scramble. Um, and we didn't get a lot of training with that. So, we'll go back now that we've lived it a year and clean that up if we need to. Just we had a whole list of things. I think 10 or 12 Sarah is 10 or 12 topics that we were threw out there in the PD world. Yep. Questions on any of that. All right. Math curriculum. Is that part of the the new like I've heard multiple kids are struggling. They have to do the math online. So we have a supplemental piece which is like that was that was it and

043I guess it's pretty challenging even for some of the well it goes all the way up through calculus right are we scoring on that or is it just well it's computer adaptive so it adjusts according to what a kit gives us so it'll it'll it'll kind of pinpoint a kiddo it'll it'll give you recommended skills for that student, but a teacher can also assign um lessons that are in in line with what they're teaching. So like it's like a supplementary lesson that would give them another look at the same concept that they're doing in class. This is probably one for high school, but you're working on a new schedule. And we Karen, when she was president, we talked about the online sign language and online Spanish and I don't think it went anywhere. Have we

044had any kind of conversation with Sheridan to see what their Spanish instruction might be? And if we could co- work uh Spanish from Sheridan to here. I know that this would be the time that you're working on schedules maybe. So I'm just pitching it out there. No, we have not met with we have not talked to them about whether that's something that would be a possibility or potentially you share staff across it's a challenge schools in now a district that drives your whole master schedule so but well I know they're working on all that right now so that's why I'm going to pitch it out there again yeah because they're doing that's for sure what's that it would be nice for the students if they could have an actual teacher right in person teacher for

045Spanish I know a lot of kids that would definitely appreciate that as a that plugs into your computer as well. Same right here. Okay. We heard that from Mr. Nelson when he was the student rep that he commented several years. It still is just not taking traction. Yeah, I guess the board can certainly direct me to explore that language. We're directing. He's got a young one coming up too. Yes, please. What we need to do with it? Well, I mean it's a budget consideration for three years now. Nothing anywhere. If if we could come up with an amanable agreement with the Spanish person, someone I rumor control only that that Sheridan Spanish person is retiring. I have no knowledge. Yes or no? But so maybe what I'll do is I'll call Dory up there and

046just say what's your story. Um Dory, what's your story? I almost said it, but I didn't. Sure. Um you know, and just see what our options are. You know, it'd be great if it's worth checking out is all I'm saying. Maybe the full-time lady there or person that's retiring wants to do halftime. We just pick her up halftime and then you plug her into this. And again, I don't even know that. Just I think somebody said potentially. Yeah, it just gets tough because of a late start Monday, you know. It's like so Mondays would have to be weird. They have a four day week. They're on a four day. They are week. Yeah, that was a temporary thing for one year. I was told by our former superintendent, but I'm thinking they're liking it. So,

047probably not going back to the five, but who knows? Okay. Okay. All right. Next up, we have our principal's report. Oh, what do I do? So, while she's getting going, I will I will give you an actual cost of what I think that might happen between staff curriculum for a halftime or full time. Yeah, if you can find somebody that can do Spanish and sign language. Wow. Well, I mean, if we did Spanish, we could roll it into We could use it a couple different ways. We could use it for our second language students doing that component. I mean, there's some there's some things we can school redirect. Yeah, you could go to the middle school. I mean, there's no problem kind of filling in, you know. Sorry. Okay. So, um I'm going to talk

048just a little bit briefly about the high school tonight and I know you got this in advance. Um but um we we have been using at the high school to give us some um interim data, formative data about uh English and math. Um, unfortunately there's no English language arts in your packet. I talked to Mike about it because it was very wonky and I had I went back and looked and I dug deep into it and it was right about the students have these windows where they take these benchmark tests. There's a beginning of the year and a middle of the year and an end of the year. And during the middle of the year was when we were making some big-time adjustments with people teaching different classes. And I just don't think that that

049got the attention that it needed to to take the the actual um benchmark test. Um so it the data feels really skewed and wonky to me. So I I've just told them I'm not going to share it because it I don't think it's accurate. But um uh at the end yeah we'll have the end of the year. But we did do the math and all across the 9th through 12th we had growth um um over in math and so I do think we're seeing considerable growth and this is an average growth but we are seeing considerable growth um amongst our students using um even at the 12th grade level especially um I just think that students are getting some targeted lessons and targeted skill practice in in areas where they may have some holes. So,

050um that was really positive. Um our chronic absenteeism, we're just continuing to strive to meet the attendance goal of 90%. And then this is our March numbers. Our attendance has been fairly I mean we've stayed for the most part we've stayed close into the 80s but um we're just work yeah we're just working through it and we've been we've been implementing some different strategies at school as far as like uh rewards or attendance challenges. We've been posting data and then also just trying to get to the heart of why students aren't here. And then we have our AIAN students as well. Um, so they included in this data as well and then you just Yes. Yes. Okay. What are AIA students? American, Indian, Alaskan native. Thank you. Sorry. Um, sorry. Dang it. No, that's fine.

051You go for it. Um, also I just thought I would share with you um how many of our high school classes students can earn college credit in. And so we've got these are how many students are enrolled semester 1, semester two, and areas that they can earn college credit um for the year. So whoops. So we had chemistry, animal science um through the ACT department and then college US history. And then we have college algebra that and then that's only semester 1 and then that moves to trigonometry for semester two and then we have calculus for math and then our writing 121 and 122. So we have several opportunities for students to earn college credit. Um, and then we also had um, intro to ed and I don't I think we just forgot to look

052that one up because that was our very first time offering it this fall, but we'll be continuing to offer that um, next year through SHMECA. Yes. Students that take 100 and 200 level Chinua get Oh, that's right. So, they up to 24 credits and two years of language already done before start. Yes. Thank you for that. Um, master scheduling. Um we have uh just the process like like Roy said we're in starting that process but it's actually it's actually a very people think of the master schedule as the actual schedule itself but it is a huge um upfront work that makes a difference to what the actual schedule looks like. So it's um very important that we spend a lot of time upfront before we actually build the schedule. So for about over the course

053of three to four weeks, I met with all of our teachers um and some cases teams where they teach the same thing and other cases individually and we just looked at our course offerings for 2526 and we looked at our numbers uh for incoming next year. Our numbers are going to be lower um 6 through 12 and that does create some opportunities for some of the classes some of the teachers to offer some additional electives in within like subject area classes. uh which is exciting in that respect because there's some there's just more diversity diversity of what we can offer. Um and so that's something we're really trying to do is trying to meet the needs of the wide range of students we had. Um, we had a and I'll show you a slide or

054it's in the packet, but um, a couple students came and met with me about a month and a half ago and they wanted to look at some clubs that they could off we could look at offering after school that were maybe representative of things that they're interested in but not what we don't we don't offer them as classes. And so we created um a Google form. Actually, they created it and then I they showed it to me and we worked on it together. And then we we administered it to all of our eth through um 12th graders just to find out what they would be interested in and to give us some ideas of as we're thinking of classes that we might offer or if teachers have a skill that they would like to share.

055So that was really cool. Um, so we met and then based off of that we had some classes that teachers said, "Hey, if I had an extra section or two, these are some things I would like to teach." They wrote up some descriptions. And then what we did today actually is we had a move up day. In the past, um, we write up the descriptions and we still have those and we will give those to students when we forecast so they can look at what the classes are. But we have f what we have found is that students kind of have three factors in which they choose a class. Number one is usually if their friends are taking it. Number two is the enthusiasm of the teacher teaching the class that makes them go hey

056I wouldn't have normally looked at that but you that looks like fun and you sound like you would be a fun teacher to take. And then number three is like just that individualized I want to take that class because it sounds fun to me and so or it sounds interesting to me. And so what we decided was we wanted to offer we've been giving students the the the the handouts with the just the the written paragraph and not so sure everyone is really like capturing the essence of what some of these classes are. So we decided to capture that um that teacher spirit of it. And so today um we had students uh broken into grade levels in classrooms and they stayed in the classrooms and then the teachers that had the electives rotated and

057they had about 15 minutes per um section. We had 10 10 sessions. Some teachers were buddied up with another teacher because between the two of them they could talk about things for that amount of time. Um the students had in front of them their forecasting sheet that they'll have this week when they forecast so that they could take notes. If they heard it's something that they liked, they could mark it. um just as just information and um basically um opportunity for questions and um we could tailor some of our um discussions with kids based on whether they were incoming freshmen or they were incoming 12th graders um because it in some cases there's classes that aren't offered to our incoming freshmen. So we were able to just talk about some some some freshman things and

058promote like our camp 29 that we'll have in August. So I think it was really successful. It was uh it was fast moving for the teachers. I think some of the students, you know, they were in the same room for quite some time, but it was way easier than trying to move them and losing them and having them, you know, go off to the bathrooms and stuff. So, we were able to get through that. Um and then this week, um our counselor will go into the classrooms and talk more. Um the the students had a video today that they could see that talked about this process and what they were being asked to do. And so essentially when what they forecast um they will get their four-year grad plan that um Mrs. Nelson, our counselor,

059has created for each student and it shows what they've taken, what they've earned, what they're currently in. Um it's a different color and then the areas of classes that that they still need so that they they can see the whole picture in just a really small frame. Um and then basically that will help them as they make their decisions and then they will make their choices for um for electives that they want based on what they heard today. Um not all electives that were shared today will will make the cut because we offered more than what we have staffing for, but we just wanted to get an idea of where the interests were. And then um and then what we do is from there we take that information we put it into the system and

060then it will run us what we call a conf conflict matrix and also it will give us course course sections. So what for one class it'll say say for example manufacturing it would say there's 25 kids that want to take manufacturing or there's 75 kids that want to take um a class and so then from there we determine how many sections we can offer of that. So if we were saying 20 kids per section or 25 kids, then we'd break it and see if we have the staffing for that. Um and then we run a course a course conflict matrix and then from there we begin to do all the preparation to build the actual schedule and um teachers know my office wall looks really interesting for that times post-it notes and like you know

061grids and stuff but um it's actually really exciting and fun um to do. But basically the idea behind that is in especially of a school this size when you offer a class say one time that's called a singleton and you don't want to put two singletons at the same time if there's kids that want both. And that's what the conflict matrix tells us is you've got you know 12 kids in or 20 kids in band and then we're offering an animation class and we were going to put them at the same period but seven of those kids want band and animation. So, we wouldn't offer that because that means seven kids are going to have to make a choice and we don't want to we try to minimize that as much as possible. So, we

062build our master schedule um based off of that based off of there's quite a process that you go through um to make that happen and make sure we have enough seats every period for all of our freshman, sophomore, juniors, and seniors. Um and then um once the schedule is built in about a month u Miss Nelson will go back into the classes and then she will um they will actually have the master schedule in front of them and then they will actually get to choose their classes. So they so even with the forecasting um this week and the move up day everything is still a little fluid. They're not putting they're not saying in stone this is what I'm going to do. and when they get ready to make their classes, they might find that

063shoot, I really wanted to take Bulldog Brew, the coffee shop class, but it's just not going to work in my schedule. So, I'm going to choose a different my second choice would have been this for like an elective. And so, they'll they'll get to kind of make those choices, which I find very powerful because they by looking at the schedule, they get to understand that you can't just take anything any time. like they have to understand the process of the the schedule. And then they get when there's a time to make a decision, it's their decision, not us just saying, "Well, let's just put this one here and this one here," and not knowing what what it is they really really um want if they had to weigh it. And then after they build their

064schedule, then u Mrs. Nelson will take these back to her office and then she will input each schedule. But before she does that, she will check it against their credit earning document to make sure that they have everything that they're supposed to have for that particular grade level to make sure that that something didn't get missed. Um, and if that's the case, then we make those adjustments in the time. And so then from there, we balance um we get the schedules in the system and then we balance classroom loads to make sure that we have fairly balanced classrooms and then we get to the point of printing schedules. And so those usually don't take those that doesn't usually happen until this summer. Um but then students will be able to access them prior to school.

065So that's just that's just the process, but it's about a three plus month process. But if it if you put the time in, then when it's time to make schedules, you're not it's not crazy. You're not changing a bunch of stuff. And you know, we're not fighting that kids can't get what they want if you if you put in the time up front. Um then um I just wanted to show you I showed this uh last month, but this was uh the um the interviews that Scott Nelson was doing with our seniors. Um I believe we have had all of them. If not, there might be just a couple stragglers that have not had the the one-on-one meeting, but out of that, these are the Shemecka Community College um CTE pathways um that that u

066Mike was even talking about just our our connection with Shemecka right now. and we have this RPED grant that is helping um our rural students get um access to college um free and um with support. So these are the areas of the CTE pathways that shea offers and the number next to them is how many of our students are showing interest in those particular pathways. So, April, I think it's the 28th. And then the following Monday after that, it's May something. I'm not exactly sure, but um it's May 6, two ladies from coming out and they're going to meet with these students one-on-one that have made these um these that have shown interest and they will sit down with them and they will talk about the programs with them. They will show them online what

067they look like. They will answer questions and then right there they will um if the students are interested they will help them um enroll um with Shemecka right there online and then there are some courses they can even start taking um this summer for free if they want to. There's some courses that are like entry level courses for all of the programs and so um they will be able to just let them know and kind of give them that one-on-one attention as well. So, I'm excited about this because I think that's that's a lot of our that's a lot of students that could potentially um find access to one of these programs. And then um this was just our our with more numbers and more more kids um with with talking with more of those

068interviews. These are just some of the numbers that we found. Um, but we do have between trade school, community college, and four-year college, we have a good number of students that are looking at that, which that that was um that was good. Less uncertain at this time. So, that that that's that's a positive that they're they're thinking about that. Um, this was just that survey I told you about that the students did about the classes that um they would be interested in. And this is funny. I did this when I very first came to Willina right before COVID and went into classrooms and we did some empathy data gathering with students and the number one class that came out that students wanted was culinary and so five years later it's the number one class that's

069still showing up. So, it's definitely it's definitely something that students are interested in and we have um we are floating a food science/culinary class that we could do kind of as a um pilot with some students before maybe we can actually have a commercial kitchen that we could maybe through our bond project that we could have for students. But for right now, we're we're going to we're going to be able to do that. And then this just helped. We are we we floated a coding class, a robotics class. Um, I'm trying to see if there was anything else on here. We have a sociology class. There was psychology up here. We have a graphic design class that were that is um out there being forecasted for. So, those were some of the courses that off

070of here that we were able to float with students because we had staff that was willing to to put that out there. And then um I'm gonna meet with the girls that are working on this with me and we're going to talk about potentially ways to start some clubs for students. And these are just some highlights. Lots of stuff coming up um in the spring. Outdoor school kids leave tomorrow. [Applause] That's on the coast, right? Yes. Mhm. Lincoln City and back in the hill. Yes. Easy bus turn around, right? No, I'm kidding. So, that Are there any questions? I have questions on the scheduling. At what point is there um encouragement for the students to talk to their families and their parents about uh classes or the electives that they have the choice to choose

071from? So during the forecasting next week when they fill out their sheet, that would be the time that um Miss Nelson would encourage them, they probably would um take it, we're encouraging them to take picture of their forecasting sheet so that they can take at home and show their parents like these are the classes that I can choose from and these are so that would be a time that um that they could talk with you and see if there's something that you might want a parent might want to encourage their student to try. Um, and then again when they build their schedule, that would be another thing like this is kind of what what I came up with because and to be able to explain this is why um parent square out like hey ask

072your kid high schooler about their Yeah. I mean otherwise sign off like have a parent sign off just as well I was going to say old school we used to say yeah my parents have reviewed this and they're in support or just you know as a parent I don't want to dictate what they're taking but I sure would like to have it abs we talked about that in our master schedule meeting about kind of you and I have talked about that about the desire to to have them share that with their parents so that they can but I think sending a parent square is a idea just so that people know what to look that it like tell me about this. Yeah. Like tell me about tell me about your depending on where how much

073progress we can make here towards grand goal of having those family kind of style meetings. That would be the obvious choice in the spring is like setting your schedule for the next year and let's talk about it. Has your goal change where you know it's kind of all this information we're gathering gives us some great intel on on these kiddos. We were going to try during um conferences last week. We were going to try to do we just weren't ready. Like we just it just wasn't. And we we still have it penciled in um the May 8th is that the May 8th one that we have the evening conference. We still have it pencled in that we might try to do some sort of open kind of it's going to depend on where we have

074the process, but like where parents could come with their students and and make their schedules like together um once the master schedule is built. I just don't know if it'll be built by then. That's that's the that's the trick. But we have it penciled in as a possibility, but I don't want to say it too loud because you don't know. But we're trying. Thank you. All right. Thank you. Um, that was it, right? Sarah, you didn't. We're I'm good this one. I know. Yep. I've got mine. I thought so. Just wanted to check. Thank you. Okay, Angie. Okay. Um, let's see. What have we been up to? So, um, big news. We did open our new building. So, the new uh, early care building, 26,000 square ft, 12 classrooms. It's a Burke to five uh,

075care center. So, right now, six classrooms are full of regular programming. One classroom is being used for afterare. We'll be adding a class, at least one class in the fall. Um, and just obviously we'll work over the years to fill that building. But we are very excited. Students came to school for the first time in that building on March 31st. So, it's been a year-long designed build uh project and triplet woman did a really nice job. So, um, we will be doing a like grand opening for that, I think, in June. So, kind of be watching for that date or I'll let everyone know. Um, youth education. So, our school aged kids. The Shawash Ille School has been working, plugging along as they usually do. Um, they have a language retreat coming up in June

076and lots of family and community engagements going on. Um they do a lot of activities within the school. The leprechauns came to visit on St. Patrick's Day which is a big hit with the kids. Um they're getting doing a competition to name the new police dog, right? And they made suggestions for it. They went with Kish Kish, which is to chase. So they had pictures of the dog and we're coming up with as you can imagine a big long list of suggestions and um narrowed that down. but they've been busy um and will be working to wrap up their school year for all but the preschoolers. Preschoolers go year round, so they'll be in school through August. Um in terms of our youth education services, they have been starting to plan their field trips and

077events for the summer. Also, we had a spring break camp for our 6th through 12th grade youth that was is always big popular and the kids really seem to enjoy it. So, again, it was well attended. And then we had on-site programming for our K5 students during spring break week as well. And they had a couple field trips and some events on campus. We'll be having an honor recognition event for all the graduates in um June as well. So, June's going to be a big month for celebrations. Um we also launched and announced our internships for um our summer youth internship. So the tribe hires 60 tribal members youth to work in various departments and programs around the tribe. So that has launched and those positions are out on the um employment website. They go

078through the whole employment process of of submitting a job application and an interview and and all the things to get selected for those. Angela, those typically all get filled. Yes, absolutely. We bumped it to 16 because we we kind of Yeah. Um, also launching our K5 and and 6th through 12th grade uh activities for the summer. So, we offer a nineweek 4 day a week program full days uh for K5 youth. So, that all that registration will be launching and we serve 80 kids in the K5 program and roughly 20 kids. the bike camps, all that stuff is is in early planning phases. Um, also we had, she is happens to be my niece, so I'm just going to throw that out there. Uh but Bailey Lena went last week to the state capital and

079testified in front of the Ways and Means Committee um the education subcommittee in support of the Oregon tribal student grant which is a grant that we had funding for this last bianium which funds tribal member any Oregon tribal member attending an Oregon school and they received tuition and living expenses. So a very large grant um that we're hoping to have funded again. So the higher education coordinating commission is who handles all of that funding funding and their budget was up in front of Ways and Means. And so Bailey went and uh testified at the capital. So there is a link if anybody's interested in watching her give her a little spiel. Um she was also there with her sister and my son because he's in the master's program. Um her sister Darien is just completing

080her bachelor's both alumni and then Bailey was will be a new student next year. So, kind of a wide perspective for that. But, um, if anybody wants to support that grant or write your legislators, let me know. I have information about who to submit in testimony and things for. So, um, great program and I'm pretty confident feeling like it's going to get funded again. Uh, speaking of higher education, our numbers are skyrocketing. A lot of it due to the the Oregon tribal student grant. Um we have roughly 150 students, tribal member students attending colleges all throughout the country, the vast majority of those here in Oregon. In fact, tribal members from out of state are attending Oregon State's e campus because they can access the Oregon tribal grants um to do that. So it's also

081funneling some money from out of state back into Oregon. So that's good. Uh library has been very busy with events um guest speakers and so on. And then we had our carnival. So I want to say thank you. I know we had some staff that came out um and hung out with us at the carnival and um so that's that's kind of been our last month. Yeah, busy as always this time of year everywhere. Thank you. Last up, our student report. So like Mr. G said earlier, um softball and track have been doing great. Baseball and softball both had a game today. Baseball was against Blanchett, I'm pretty sure, and softball won against Sunnyam. So, congratulations to you guys. You guys did great. Track's also been doing really great. Their next meet is going to

082be on Thursday, and then they're also getting ready to set up for districts, which will be roughly around six weeks. With graduation rolling around, seniors and parents are really trying to get on fundraising for skip trip and grad night. So, there have been and are continuing to be a few fundraisers going on. They just had the um senior grad night ham bingo and bake sale fundraiser. That was on Saturday and that was just to help raise money for the grad night. We are also or we parents of seniors are really um encouraged to help participate because we don't have a lot of parents right now. So, it's sort of the same few handfuls of people that are trying to get this trip funded and planned and everything. So, parents are cons um encouraged to help

083out with that. And um also we have a skip trip fundraiser with our seniors. And this fundraiser is a raffle for a ribbon skirt, earrings, and a necklace made by our indigenous power hour class. And it's made by students, all by students. There also may be a child-siz ribbon skirt, but we might just be selling that. We might not be raffling that. Mr. Gas knows we're really good at making ribbon. I got a skirt in production for my wife. We're really good at what we do. So, any kind of anyone who wants to try and get into the raffle, anything like that, you know, it helps for skip trips. So, it's exciting that we get to help out in our indigenous power hour class. That's always really fun. And those skirts come with a certificate

084of authenticity. Yes, 100%. One one of course. And also um our class has officially started senior assassin. We started that Friday and not even five days in, I've heard many betrayals and I've heard many stories and babies. It's already pretty intense, but hopefully we'll act better than last year's. Um last Thursday I believe um students went to a college and career fair in Amity. I believe that was um yeah they got out of school and they I don't remember much about it but yeah they went in the morning and Right. Yeah. And that what we're trying to do is do more like regional things. So Dayton did theirs for a couple years and then we did one last year for us, but then they're starting to invite and that that got moved to AMD. So

085they're just they have it for their school and then they invite um the high schools to come at certain times so that while they have all the stuff out. Um so the Hall of Fame and Sports Auction that was originally going to be this month. I just heard that it's going to be rescheduled. So, it's actually going to be May 17th. If I've heard correctly, they are looking for donations to help with the sports auction. I put down contacts. I know some people actually have copies of my report this time. There are a few emails and phone numbers if anybody is interested in helping with donations for the auction. And we also have another blood drive coming up. That'll be on April 23rd from 9 to 2:30. That'll be in our middle school gym. Anybody's

086welcome. I have contacts and phone numbers, websites for if anybody is interested in setting up an appointment. That'll be hosted and planned by um Mrs. Anderson's health class, I believe. So, that'll be going on for most of the day on um next Wednesday. Is that next Wednesday? I think that's next Wednesday. Yeah. We also have Dorne Becker Week this week. It uh just started. Dorne Becker Week is where students and staff in the community try to raise as much money for the Dorene Becker Children's Hospital as possible through games and challenges and all sorts of events. We had our kickoff assembly last Thursday and we kicked off our penny war which is usually very big among students and teachers because they get very competitive. We'll have assemblies every day. Obviously, not today because we had

087our move in day, but we have um assemblies planned just about every day and dress up days. Um tomorrow is going to be sort of just a game day. Wednesday is pie teacher day. It might also be changed to cupcake a teacher and then that's not fun. Well, we had feedback. Um, Thursday is our student auction. It's also open to teachers. Um, I know Mrs. Overfield is planning on offering a um fetuccini alfredo meal for um a student or five of their friends at the auction. So, people are we're trying to get as many students and teachers as possible to come up and offer some sort of service. You know, it all goes to Jordan Becker. And then Friday we have our dog jams talent show that will be oh gosh what period is that?

088I think fifth sixth period sixth period and we actually have prizes and two categories this year which is a little different than we've done it the last few years. We have our live talent you know which is singing or dancing or things we've usually done. There is also going to be a lipsync competition, which I think could be fun and very silly. And there will be two $50 prizes for the winners. So, we're really trying to get people to come in. I believe it's $5 to participate and $1 to watch. So, if you want to come see students be silly, have dog dance is pretty fun. If anyone is interested in helping donate to the Dorne Becker Fund or the Dornbecker fundraisers outside of the events that we have going on, u Mrs. Overfield is

089probably a good person to contact. I have her email down. Other than that, we have um Smile had their challenge last week. That was um the 10th and the 11th. I forgot to somewhere sometime last week. And one of the stu one of our students, Emma Fretwell, was on our gold medal team. So, congratulations to her. We're all very proud of her. And we also have our math club students, a handful, going to participate in the CHCA regional math contest, which will be this Friday on the 18th. So, we're hoping that they do very well. The last thing I have, um, I'm actually going to open the floor to FFA officer Rebecca Nice because she probably knows more about it than I do. want to come look at your computer. You can come look at

090my computer. Okay, that's a lot of information. All right, so hi everybody. For those of you who don't know me, I am Rebecca Nie of the Willamina FFA chapter. I am currently serving as our chapter's reporter and I'm also serving as the lower district secretary. For those of you who don't know what FFA is, it stands for Future Farmers of America. Our main priority is uh getting kids to know that that agriculture is a big part of your life. But we also do lots of other things. We have some fun events like we do district volleyball. We also do public speaking events like I personally competed in sophomore public speaking where you write a speech and you present it in front of judges. Pretty simple. Uh we have all sorts of stuff. Our biggest thing

091is fair. So people will take an animal, a market animal, and they'll raise it from young and they'll have it for a few months. Uh usually our chapter is really big on hogs and lambs. Uh so they'll raise this animal for a few months and then they'll bring it to fair and they'll show the animal to the best of their ability and there and then a judge will determine where it goes on the rankings throughout all of the animals of that species in the district. Uh, I am big on that because fair is definitely our biggest part of our FFA chapter. So, now to get to this part, um, we've been very active this spring. We had students compete and do well in a variety of FFA career development events, uh, also known as CDE.

092Uh, we had teams for Parley Pro and contact of chapter meetings. Uh they're designed by Robert's rules of order. So uh basically these teams are conduct of chapter meetings has seven kids. Seven kids and uh they have opening and closing ceremonies. So they memorize a script and they have to repeat it word for word and as smoothly as possible at the beginning and end of their meetings. And then they have what's the allotted about 13 minutes to complete their opening and closing ceremonies. And then they have to debate and they use Roberts rules of order as like in your meeting now when you pass the votes yada yada. Parley pro is the same thing. It's called parliamentary procedures. Um they don't do the opening and closing ceremonies ceremonies but they have about 11 minutes to

093complete their entire sequence of stuff. Sorry I'm dragging this out. Just go. Okay. Uh both teams earned third place at districts this year. All right. We had speakers that competed at district public speaking events. So, like I said, I did sophomore public speaking. I got first place at districts and I moved. It's okay. And I moved on to sectionals and I got fourth at sectionals. Uh we had some kids compete in what's called the FFA Creed by EM Diffany. It's five paragraphs about agriculture. You memorize it. uh you repeat it as close to word for word as you can and then at the end you get asked questions about agriculture and what you do how this speech relates to your life and we had a student Elizabeth Nie she got first pl first first place

094sorry excuse me she got second place at districts and she got fourth fourth place at sectionals okay um we have our annual FFA banquet scheduled for May 3rd at 5:30 located in the cafeteria. We're going to be having a potato bar with all sorts of toppings. I'm really excited. And uh I believe we'll be doing a dessert dash. Correct. Yeah. So, basically, you just pay money for desserts. I'm not really too technical on that part, but we will be introducing our newly slated FFA officers, uh president through Sentinel. And this year, we've made a change. We're going to be having junior officers. Now, we have selected three junior officers, a seventh grader, an eighth grader, and a freshman. The freshman will also be serving on our high school officer team. She will be a dual

095member, but you can come to the banquet and watch our inductees get inducted into third position and support our chapter and listen to all the stuff we do throughout the year. if you want to hear a spew about more of this stuff. Okay. Um Oh, and we will be retiring our past officers and we will have a senior do a speech and a slideshow. Okay. Um our horiculture class, which a lot of you may know, we do some uh it's like planting. We grow a lot of flowers in our greenhouse. And uh we'll be having our annual Mother's Day weekend plant sale. uh May 9th and 10th. So if you want to come by, buy some flowers for your wife or your mom or you can just come by and buy some pretty flowers. I

096mean, I've bought pretty flowers for myself before. So, all right. A group of high school students. That's That's not SFA, actually. Never mind. Okay. You're welcome. Any questions for me or Wait, I do have a couple things. Yes, I do. Sorry. dragging this out even more. Sorry. Um, so you already know about our banquet, the sports auction on May 17th, uh, as she stated previously, we are going to be accepting donations for the silent auction going on that day. Part of the revenue or is it all the revenue from the auction? as some of the silent auction uh some of the silent auction profit will be uh used towards our FFA national convention. So this is something that happens in America uh every year around the end of November October. End of October. Yes, I

097knew that. Uh our chapter tries to go every other year and we're trying to get a lot of fundraisers and this auction is definitely going to help us to be able to go. We have a lot of kids who are very qualified. Stop talking. Please support us for national convention. Thanks Roy. Okay. I get that once in a while. Okay. I have two more things. Okay. Two more. All right. So, Oregon District Officer Training, I'll make this quick because it I was the only one that attended. Uh, so this last Thursday after school, I left and I went to Alderate Camp. I think it it's like 30 minutes outside Dallas. Um, and I was with all sorts of kids that are my age in FFA around Oregon who are district officers in well, their districts.

098and I discussed with them about what we can do in Oregon to help grow the FFA. And I also I had the chance to meet with a bunch of executive boards in Oregon who talk about the funding and legisl legislative uh what are it called the things that the capital talks about the bills. Yes, the bills. They they discussed the bills with us and it was a very good learning opportunity and I am very excited. I really hope I can attend next year. Uh I'm just going to make it quick, but I learned a lot about how to run a room in leadership when I'm teaching classes about FFA. So at our district leadership camp this year, I can teach my classes and be as effective as teaching about agriculture as I can. So this

099was a great opportunity and I'm so glad that I was able to go. Okay, last thing. Something that uh our chapter is very heavily involved in is food for all. I'm sure Roy talks about it a lot probably time of the year. Yeah. Yeah. So, um I'll just be quick at that uh since we don't get attendees very often. Uh Food for All is where we partner with other schools in our district and even across Oregon such as Perryale FFA. They are very heavily involved and we talk to local farmers and produce businesses and we get them to donate tons and tons of food. Uh we take these, we bring them to our schools and we package them up and we put about like three potatoes in a bag or something like that. Um and

100then we put them in boxes and then we bring them to food banks. Uh we bring some to the VFW here in Willamina and we bring some as far as Salvation Army. We've gone to the coast, Lincoln City, and dropped some off in their locations up there. And okay, Roy, come on. But basically, this food helps a lot of families and I'm very very proud that Willamina FFA is able to help this help this cause and help people get fed. Jeez, I get the cocking roll. I promise. Um, anyway, might get the walking done. I might I might. Okay. Sorry, we don't get a chance to come out and talk like this very often, so I have to cover everything as much as I can. Don't apologize and take your time. Thank you. Yeah. So,

101in conclusion, I am very excited for what next year has to offer for the FA. I hope we can start coming to these a lot more often and talking to you guys. Although our chapter is a lot of us are pretty busy. three minutes. Oh my gosh, Roy. Okay, thank you guys. I'm loving I've been given this several times. So Okay, next up we have audience time. So citizen input on non-aggenda items shall be three minutes per person and 30 minutes per topic. uh or item. Citizen input on agenda items will cover or will occur after board discussion and before a vote. Speakers may provide objective comments or criticism of district operations and programs for complaints about individuals. The district has a board policy and complaint process. So, please contact the district office for guidance

102on filing a complaint. So, anyone from the audience that filled out a card needs to share. Okay, moving on. Uh, reports and discussion, integrated guidance update. Nope, we're going to submit this week and hopefully this will drop off as a standing item. Okay, cool. Under decision items, we have board meeting calendar 2025 to 2026 and school calendar, right? Yeah. So, there's a couple of dates that fall. So the board calendar is designed just to kind of follow um suit what we normally do with our meetings following on Mondays the second Monday of the month. However, October 13th um there is a parent teacher conference that day middle school high school only uh will min elementary school will be in session. Um that's I just want you to be aware of that as you look at

103the uh if you want to set that date still for that Monday. Also on November um the Monday would be the 10th and that is also a district-wide parent teacher conference day. There's no school that day and there's no school the next day as that is a holiday. So um just be aware of that as we look at the schoolboard calendar and see if you want to adjust those dates. Um if you do like November we could go out one more week which we did this last November. Uh so it be like the 17th. Yeah. Tandy have both calendars not side by side. Yeah. And then the 13th. Um that's just just so you can be aware. It might be you know conflict for parents to try you know I'm not sure. I move to

104adopt the school calendar for 2025 2026. Second. Who second? All those in favor of adopting the school calendar for 2025 2026 signify by saying I. I. Those opposed. Motion is passed. Is there any thoughts or comments about the board meeting calendar? Just bump them to that next Monday if you wanted. We can um still adopt the calendar. Just um we'll change the date so you can adopt it as amended and I'll change the date. Change the dates. No. No. Isn't that what you just said? He he recommended it. Well, I'm just I mean, you don't have to, but if you want to change the dates, then you could we could change them and then just adopt it. For administrators either. So, is there a problem with pumping it to 17 November? Yes. I would be

105here. It's districtwide parent teacher conference. Still be on campus, right? We can keep them. We could we can keep them and then if we decide later we need to change it. The other the other thing I would ask the board to entertain is our start time. Seven o'clock a little late or do we like an earlier start so we get out of here earlier? I think we'll visit that in July. Start overall when we have other board members. Yeah, we'll visit that in July when we have other board members. So just something to think about. I move to adopt the board meeting calendar for 2025 2026 as presented. I'll second that. All those in favor of adopting the board meeting calendar for 2025 2026 signify by saying I I Okay. All those opposed. Okay. Motion

106is pass. Okay. Next up we have a res resolution 242503. [Music] So, one of the things we're trying to move to is uh individual procurement cards are like a purchasing card. Operates like a credit card, but right now uh we send coaches on the road and different things like that with trying to prepay as much as we can. Sometimes they get hung up and typically um so we would be strategic. You know, we set limits on them. Obviously, nobody can head out and do big purchases without authorization. We can restrict what they can be spent on like can only be spent on hotel room, you know, for a coach, you know, fuel, you can shut off, you know, no alcohol, no. So, it it's pretty specific on what you can there's a whole menu of

107different things you can. So, it it uh allows us to creates some flexibility. Um, I've convinced Lisa to try it. So, are these like individual cards that can just go to out with individuals then? It's not like it's not like a credit card under one person's name. It's whoever signs out for it. Checking them out. That would be setting the limit and what it can be spent on each time. Oh, so you can adjust them each time. That would cut down on like reimbursements and all that. So, they have to submit a like purchase request. Yeah, we like them to use purchase orders as much as we can, but sometimes when you're going to Costco or somewhere, then athletics is a big one. Our coaches are putting it on their own pocket and then seeking

108a reimbursement and we need to cut back on that. That's why some of those some of those are getting kicked back mile. Yeah. And that that's that's a whole ethics issue as well. So, does the the district pay for meals for students when they are out like for athletes? If it's a district or state event, I believe they do or depend on how far they travel. Only state I think it's just state when they're in a state competition. Yeah, because they're usually they're staying overnight or they're over they're far away from they're traveling as a team and so anything overnight I think we're required to to feed them. One one of the things I would like to see out of our new athletic direct is a more concerted fundraising plan. So like if you know

109if you go to a district competition you get you know $15 a kid you know for dinner and you know it's like a pdium almost kind of thought because right now it seems like it's kind of every man for himself depending on it is the one I was asking because I know students are responsible I'm pretty sure students are responsible for paying for meals when they go and coaches are footing those bills for students that don't I mean they're not going to watch the kids sit and watch everybody else eat. coaches are footing the bills for students that don't have money and that I'm not bringing it up to because I've heard complaints. I just know it happens. Sure. Because it just has for a long time. No, I think it's a great topic for

110our new I think as we revamp and kind of rethink our fundraising around athletics, those kind of programs. That's a that's a great story to tell. Yeah. And I think it'd be better. It'd be a good use of dollars even before equipment and things like that. As long as they're not taking that money going over here, you know, use it for what it's intended for. Well, I think it would have to be something like a purchase order and they still have to submit receipts and you have to allocate redeem. So, they're limited to a certain dollar amount per student. And so, I think that's what kind of that's the Mr. G back me up on this. If they're not following the receipt procedures, they don't get a card checked out. The next time they lose

111a privilege. I'll move to approve resolution authoriz cards to purchase goods and services. Who was that? Can I ask a question? We have a question. Is that just sports or is it like TJ and FFA and because there's other than there's other people besides coaches that do the same thing. No, I think the the theory behind them is whatever your budget is is kind of your limit within reason. Yeah. Um you know your school budget, not like your grant funded budget. Um TJ TJ Harbor Fre here we come. Um no but I think you know what it does is is theory is um it puts responsibility at the person spending the dollars. You know to Dan to your point Dan's point it's like we need to make sure we're doing it right. You know we

112need and we don't want abuse of it and if you are then I shut you off. It's a click you know. So um I've done that. had a couple principles that weren't really good at, you know, turning their receipts in and you're still able to see all the charges, right? Like you could see where it was spent, how much exactly you monitor. Once in a while you get the mess up at the gas pump where somebody puts the district card in, you know, it's like, yeah, there's a process, pay it back. Well, I think it also it creates like you have to put thought into these trips when like create a plan and what is that bud budget for that plan? where you're going to be going. It it forces organization in some sense, too.

113No, I I mean, I don't know how many times as as a even a school official pass gets closed due to snow and I'm putting hotel rooms on my personal card just to make sure kids have a place to go until highway opens. So, you know, it just is one more mechanism we have to support our coaches and staff. Okay. Okay. All those in favor of approving resolution 242503 signify by saying I. I. All those opposed. Motion is passed. Okay. Under future agenda items, we have executive session superintendent evaluation in May. Yeah. Did you guys want to start that at 6 or 6:30? Yeah, I know. Yeah. What is it? Right before it'll be right before regular session. What day is it? That is our next meeting. No, that starts with the budget. I won't

114help. My birthday's May 7th. I got you for that. 6 or 6:30? 6. Okay. The boy named and we're going to have snacks or something in between the time. If you would like, we can surprising you didn't have a cookie today. Okay. Any anything else? Need to know that school board is hereby.