001e e e appreciate everyone being here for study session uh this is the uh study session from our business team so we have two items that we're going to cover in study session the first will be our capital budget recommendations and the second will be a presentation on FTE and how they are allocated and the formulas and the considerations that go into Distributing those full-time employee equivalents out to our school so that they can staff their classroom and support professionals so Jason we'll turn it over to you and then you can introduce your team as needed to uh move forward with presentation and uh you you know how much content you have in each one so you've got an hour and a half with questions use it wisely those are the two things okay thanks
002superintendent all right so yeah the first thing we're going to go through the capital budget recommendations this is not the first time hopefully you've seen this you got this presentation last week but those that are on the finance committee have been working a lot with this um we've had the budget committee meetings that we had two weeks ago and so we're just going to go through the things here so uh b2e our assistant business administrator and budget director will'll do the presentation here also want to recognize three of our team members here miss anybody else one of them will excuse today is Robert Boyer he's got a good excuse for being off today he's got a daughter going to the MTC tomorrow so exciting for Robert big big day tomorrow and then um we have
003Ryan Clark our assistant accounting director uh Derek Barn's our director of analytics and projections and Laura la and that's our senior budget analyst we'll turn the time over to be and then after her presentation I'll have the other presentation okay so we kicked off budet season last almost the whole year well but we kicked off this one on December 13th 2024 when we sent out budget packets to a lot of people throughout the district um there's two parts to the um budget process there's capital and there's also operations and today we're going to be talking about Capital um next on the third or the 12th of March we're going to have our first um District budget committee for operations meeting so um that's up and coming but we started we have one of our first
004meetings with capital on February 6th and there's several meetings that have come up led up to this one the first one we had we met over in physical facilities uh with many of the department heads who had put in budget requests and we told them what the available Revenue was we looked at what the requests were and we met together to try to align the two and try to work within the parameters of the available funding um and so that Preparatory meeting led to um we came up with the list and felt like we were successful with that list and then we went to District budget committee about a week later and then that list um also got discussed and um with each person that had put in requests and then at that point we
005came up with that and then it went to DLT and we're that's what we're presenting tonight to the board for your approval um the detail we're we're not showing the detail spreadsheets but they are available to you on the business dashboard so if you go to business dashboard under the budget section and there's a link there for f26 budget process if there's any other detail that's not discussed today that you want to look at um it will be there for you I also added something this year and it's also on that link is um there are spreadsheet showing all the numbers and all the the different meetings that we had and what numbers came up in each meeting but also I added a part where it was the detailed request like the dialogue of each
006request with each um on each line item but just really paired it down to actually show what the request dialogue was so I hope that if you have any questions about more detail on those that that will be useful to you okay um let's go to the first slide okay the capital budget Revenue available for this uh f for fiscal year 26 is 91 m877 96 that consists of estimated um FY 25 fund balance of about 48.93 million as well as estimated FY 26 tax revenues of about 79.7 million from that amount we also take out 10 million for rainy day funds and we also took out of that amount 26.7 eight million for money that is set aside in fy2 for the building front so that was our bottom line that we came up
007with as to what we need to stay within is the 91.8 million any questions on that so far okay the so there's one point I um was thinking about so the difference between the capital process and the operations when we do the operations a lot of times when we've added position it's ongoing and each time when we do the oper ation were're saying this is how much new money there is for new things but with the capital uh capital budget it's new every time so we start at zero every year and then the same request so if physical facilities has a certain budget they need to request it again to be able to repeat because there's no in capital there are no salaries it's all projects and so the funding for that is start starts
008at zero every single year does that include is there like a regular maintenance um it that's worked into the capital yeah it be requested again every year any maintenance or any Roofing flooring all that it's it's addressed as a one time y okay so if you hear us say zero based budget that's what that's why truly zero yeah okay all right so the initial request that we received this year we received 42 requests that added up to 113.5 million um the actual so now you know the revenue we know we have 91.8 the difference in that was 21.7 Million that we had to work through and try to um work through to come within that um aligned Revenue availability um I just I just wanted to say here too that Preparatory meeting is always I
009think it's my favorite meeting of the budget process because it's just a starting point but everyone comes around that table and they are so great to work with and watching last year was my first year watching that and I kind of went into like oh my goodness and I had to run the meeting and I thought okay this is going to be fun but people were so great and so willing to work together and so willing to say okay give and take with that and I just want to thank the the committee um that we had last a couple weeks ago but also that Preparatory committee that and the way they handled that and how methodically they handled that so of those right now we have DT recommended requests include 37 of the 42 requests
010that we'll discuss today so on the next slide we start looking at those 37 request and all 37 are listed on the next two slides the first part of that that we put at the top of it um top of the request lists are things that are have prior commitments bus lease lease Bond payments property Acquisitions things that we put into the building fund from TNT and those are there's nothing that we can really do we need to meet those um those commitments and the just as a note the bus lease payment that is the last year this year is the last year for bus lease payments so we'll finish that up within FY 26 the next one the link tees annual maintenance that is significantly higher this year and I believe it's come to
011the board already a little bit because we have we do need to transition to a new platform more of a website based platform with link we pushed that's what alo alo is now going to be linked and so Alo we've pushed it out as far as we possibly can I think they've asked us to do this change over for several years and we never felt like it was the right time and we're at a point now especially with the impending split that we feel like data would be um at risk if we don't make that that change over now and get on that platform so that annual maintenance um is is higher but we it was a web based system and it it should do um just it'll be good for our system is there
012a is there a change over expense there is beyond the included it's included in this one this year so I can't remember what that breakout was like so it'll be a little bit less yes next year it be a little bit less maybe well I think this is the because we had one in FY 25 we out of approv I think it was a little higher and this has gone down to the next level and I think it stays at uh a certain rate for two years and then it goes up a dollar per student for year three four and five so we were able to nego it down from like3 to $9 per student um this still represents the $9 then I have a question be yeah um the 500,000 in security cameras and
013card access I I thought we had almost all card access with all of our schools is that just secondary and cameras are we kind of done with secondary now I'll turn that over to Frank so there's ongoing cost to maintain system there's licensing cameras that have to be updated access points you know card readers that have to be updated and we are not I mean we have most of our entry points where we have access control car readers and stuff but there's still some miscellaneous doors that were adding all of the time you know that you know schools that hey we're adjusting how we come into a school you know can we put you know card readers on this store and especially now with the new state safety build that's come out and to lock
014and secure all exterior doors it's becoming more where we need more electric strikes so that they can program those doors to lock and unlock with class schedules and changes example secondary schools that are going out to have trailers or they have Seminary that they need to go to so we're constantly adding and every time we add that increases our licensing fee and increases mainly it's just mainly maintenance it's not it's nothing everyone's almost where we need to be that way with yeah everybody's almost where we need to be I mean uh I we'll finish our last group through some safety grant money this year from the elementary for cameras and then just maintenance and updates that thank you a lot of the facility requests were very similar to last year so and we kept within
015pretty close to what you had requested right Frank okay um I do want to remodel for 3.5 million just want to note that that we'll talk about that in a couple slides but just kind of keep that in mind um if we go to the next one I just want to highlight a couple of these next uh several requests are from technology the first one for a million there's a goal for all classrooms to have a set standard for display and sound and they've been working on this for over the past this is year four or four that they've had this goal so they're in the final year FY 26 will be the final year for that by utilizing existing technology and then getting new technology where necessary um another one I wanted to um
016also the 21st century devices and third data facility we'll talk about on the next slide also um but the new bus purchase for transportation they had initially requested 50 buses this request um kind of how we came within funding parameters we're uh this is 23 buses at 205 each bus is about 205,000 each so this will fund 23 buses with the expectation there'll be another request next year to try to get that up to 50 um there was some discussion on leasing buses but it was decided that with the impending could also be easier to get have those spot and be able to to split those assets as needed um when they're owned out right there any other questions on any other um we got technology transportation mail Department requested a new mail B um
017the Esports for athletics that is now sanctioned for FY 26 so this is we did the same thing similar with boys volleyball and then also the lacrosse boys and girls lacrosse yes um where this is just helping get started um for more of the technology that's needed um for those that sanction these Sports um Communications has a a uh request for AP which is something that I don't know if Rich is or Joel Joel you could speak to that a little bit yeah absolutely this is uh this would replace um School Messenger as our main communication Tool uh for schools the the benefit of there are many but the benefit is that it uh works very well with cell phone devices uh and it allows everyone to operate in a single single site so that
018they can they can use the app that's available through appg and they also will go in and re redo our websites uh using them they will they then maintain the websites and storage on the websites and then they will build the infrastructure they will build will allow us to actually build it into three uh with potential to uh facilitate the transition that we could have landing pages for each of the three uh districts Under the Umbrella currently of Alpine School District until the time comes in which they do some backend changes and then we would have communication up and running for the new districts as well when you say websites you mean like the existing School existing school websites yeah it would bring them all up to speed make sure that they're all Ada comply
019uh that they will work well uh not only in phones but also on screens and uh allow us to uh create and manage those at the school level a little easier than they currently do right now if you if you don't speak word press it's very challenging and deploy the information out that's what is like right now you have to download the message and phones don't want to do that so I and it can go into the language you set on your phones 180 different languages available love that okay then the last one is who knew at dashboard um dashboard for data maintenance and results and achievement um that was from the result achievement okay then I just wanted to go over some requests that are funded from other sources um coming back to the
020remodel that is something that as we went through the requests we realized could be funded from the building fund that we've been setting aside through TNT um that remodel request includes restroom remodels for lak Ridge Jr Bonville Elementary orm elementary and Meadow Elementary and also includes a phase Lake Ridge remodel of six classrooms in English and social studies and this is part of a five-phase remodel project that this would be based for um technology third data facility Center again uh that is something that could be funded from the building fund this is facility needs for the room itself um to get it ready for fire suppression emergency power generator the request that's the request this year is just to get the room ready but next year would actually be outfitting the room and putting all
021the technology in that facility right now the facilities are located in Linden and West Lake and this one would be in the Central District boundaries and then technology again 21st century devices the initial request was $7 million on the if you look on the previous slide you can see that it's listed as 5.85 eight million um that's because part par partially it's funded through a digital teaching and learning Grant um which covers 1.42 million of that and that's something that we see um on other other years we've seen that because it's part of the deployment of student devices into the schools one: one one: one for secondary one: one um four through six and then 2: 1 K through three and then the last two um for the warehouse uh there's two that came from
022Warehouse one was concrete repair for the ground Dock and then also to reconfigure a sunp pump during the down spout there's some drainage that's happening it kind of creates an ice skating rink on the um on the parking lot where they're unloading the trucks so it's kind of a safety hazard in a way but there is a revenue coming from Surplus sales so that can be funded through that Revenue source okay and then if any additional Revenue becomes available uh we can increase the building fund that's a possibility and then we would always reconvene um with the District budget committee and DLT to determine any other budget needs and things that we can address okay question so be the last slide I guess that you well I guess the one before yeah those are the
023ones that are being funded out of different funds and not in the capital outlay necessarily they're coming from different funds but you said there were 37 out of 42 that were recommended yeah I'm just curious okay what were those other five so some of those were like the warehouse okay so some of them were in some of them are on here and and the others another one was um the West Transportation Center okay that was requested and just tabled for now so were all five of those those other ones that were being not all there was one more uh helmet Rec conditioning was requested and that was not football helmet football helmets across helmets things like that that was the other one that all that that covered and the ones that say building fund it's
024still in fun in the fund 32 it's just set aside as a reserve built up in that so still coming from that but instead of putting as much to the building fund we would use some of that the year for these those two the the data center and for the remodel budget and when are we starting phase four for Lage right soon as Frank gets money yeah I didn't see like any satellites on here are we anticipating meeting satellites anywhere or did I just it does say satellite portable see portable classrooms okay and will that cover all of the needs I know we've got that'll cover about eight you said I think eight moves it covers two classroom trailers to be moved and relocated from current locations to new locations and will that meet the
025need of all of the schools based on what we've been given from Super we're working I know on a couple things out of Desert Sky Elementary but that may need to adjust a little bit there's Desert Sky and under Ridge or the two that are really we talk Capital that address do something a little different there and then if we need to do something different there will that funding that like the committee will reconvene or yeah we'll need to come back and yeah the process there would just be a recommendation from staff to the board saying let's use a little bit more from the building fund from fund balance to be able to do that so I just have a question about uh how we move forward with this budget process in the face of
026knowing that there's three districts I just know in capital planning we talked about well you know there'd be money to build a new Elementary in the Central area but then we need to take that out of the funds that we actually split out when the districts are divided I was just wondering what your thoughts are because you know some of this we're talking about coming from the building fund will we somehow account for how much has come from the building fund for each area when we actually make the split or have you contemplated any of that well for anything that's happened in fy2 or these recommended recommendations for FY 26 it isn't where it would be like it's part of us because like last year this same thing where this year from the building fund
027the f26 were just the recommendation is 3.5 million in the 866 those are the total amounts from that even though it it generates about $36 million per year but last year or in the current year we're in we had about 20 20 million authorized and that was 8 million for the architecture of the new high school and 12 million for the purchase of the land and that was approved through this same process last year so that process of the 12 million and the 8 million was approved by the board last year in the SAR meeting so we're not thinking of trying to account for how much is going to each of the three districts we haven't yet but as we get in when there's some big spends then we probably I mean the ones for
028last year the TW the 12 and the eight the 20 million that was pre-split right so it was just it's in this year's budget um we can we can look at that and track if that's what the board would like or I just thought it would be an interesting discussion to know so we're not surprised but now we're kind of now the split has vote has occurred so do we want to do anything different in terms of accounting for uh monies going to each of the three districts I know we've we've talked about well are we going to do the uh class size reduction FTE and a portion them out uh proportional to the number of students in each district uh have you have you talked at all about you know when we start accounting
029for things into three pieces yeah we when we've had for the FTE from supervisor we've had them okay look at this see where it is but with those um that's not something those ones don't go to the board and say he make this is something where the supervisor than DLT says this is where the needs are and that's kind of been directed from the board make this but on the the capital it is more decision on things so I think um probably starting for we could start for FY 26 or for FY 27 if there's big things on that um how much is in the building fund right now 30 so the fund balance that carry that will carry over well estimated let's see the amount that carried forward including the 6 Milli there's 6
030million kind of allocated for the West Transportation with that yeah but coming into F at the end of FY 24 it was about 11 million I believe that was the seven and the let's see so that was the amount coming in yeah I'm not saying that we need I'm just saying it would be nice if we kind kind of projected when we're going to start that process of of kind of accounting yeah maybe it's not this year maybe it's next year but it would be kind of nice and maybe if there's over 20% or 15% considered to be taken out of that it comes for a review something like that but I if I heard right there's 30 to 40 million in there this would represent about 10% that probably 12% of that but if
031we're going to do a significant draw from that we ought to take that into consideration on how that would be and we are tracking the increment funds really carefully like every line item that we're spending know that we're really careful so I don't think it would be a hard thing especially with the increment funding if you want to go backwards yeah figure out yet I just worry because different budgets affect different areas differently like operations capital and if you start being really tic Tacky in one budget then but not other budgets I just is worried that it moves us away from meeting students needs and that should be the goal 100% is meeting students needs and meeting students needs through the duration of Al school district and I think we can strike that balance to
032say let's meet those needs but if it's a significant draw down that would affect let's bring let's be sensitive to that bring it to the group to say hey reasonable this is uh not just a small this is a significant that would have impact long term on those districts so let's let's bring that to an evaluation and see how that can be addressed because it would significantly impact the revenues going forward with those other districts well I think it also impacts the plans that we've laid for years right we've had several years in a row where we put money towards that West Transportation Center so then to hear no we've decided to table that I certainly did not well guess what please just let me finish you know like I know when we were talking
033about this right and there had to be priorities and so I guess my concern is just um we were heading in a direction and if that was the right direction for students to go it's concerning me that we're saying we're going to stop and not continue to move for the transportation center fair assessment I think there was a concern that that may not be if that money is designated for the West that may not be the priority before that pulled off and held but if we were to go allocate that somewhere else we probably ought to have those discussions and say hey that was ear Mark that was intended for that let's look through that carefully to see if that should be honored that way or not absolutely yeah I think we have to be
034upfront with uh with this that each area has its own U deficiencies as far as essential Services go and so we have to I think we have to look at it through a new lens of what is essential for each area to operate and and look at allocations according to that so I I agree we do need to strike a balance of meeting current student needs um so I anyway I think we'll just have to be very intentional about that and but I do think we need to track it yeah and we are tracking that and when we're looking at this one like I said last year where we had the 20 million going towards well actually even more it was the 22 million going towards the West that was pre-split and that already was
035decided these ones here the building the remodel fund isn't for one specific area there is more in one but it's it's Frank team's going to look and say okay what are the priorities let's do these in order for the whole District so it's not specific there the third data center is to be able to benefit all three districts too there's one in each the South and the west but being able to have that but then in the future be able to to have backups there so I think when we get to something that says okay we need to purchase this land for this amount or we need to build this new um district office then those are going to be things that are specifically track saying it was used here and not here so when
036we divide the fund balance let's take that into or the capital recommend we need an elementary school to start beop by next year we need to start at that's going to be 35 million how are we going to e pay for that across all three areas those larger ticket items Merit that level of scrutiny and at the same time striking the balance of it is still you know we are still responsible for educating these kids and supporting them all the way through until the split is done so making sure that resources are being allocated so that when we transition to the new District like there's no dip in learning and taking care of things and that nobody is years behind because we didn't that we weren't proactive we should be proactive what I'm TR anyway
037it just might be interesting to think about it when are we going to start thinking about that final fund balance transfer and how are we going to account for that um so that there's anyway the worst thing that can happen is right before we do that somebody says oh well you built this data center that should you know that should come out of your part of the F balance or something like that it would be much nicer to do it early so that you can there's no surprises right at the last minute and as you can see one of the first items here was the lease Revenue Bond payments which everybody is is making now and those will get divided when it's divided but then you know we have legislation if it passes is the
038if the West can do a least Revenue if we can do a least Revenue bond is the divided district for the high school in the west how that uh legislation reads on how that will be divided but the principal interest payments have to be made for the two years before the split also and how that's Aur have we estimated how much that is for that that two years what the payments if it's if it's if it's just a high school if it's 155 million it's about 10 million per year for everyone good good point mark I think we'll have you we have had a sensitivity to that in FTE allocation additional ft and same thing can be applied to budget I don't yeah I'm not suggesting what the answer should be no I just think
039it might be worth thinking about yeah I think it's it's a frame or a mindset to to have an awareness to have that's what I'm hearing there's three question marks there so there's already been three questions or has there been two all the anybody else thank you okay and emino will be just as pleasant it will be you told me that last to just wait for that same good people okay so this was sent out on Friday Also to board members um same information so just go through this a little bit um this is the Ft allocation process so uh currently Derek fars the last two or three years has done the Ft couple years the Ft allocation before that I did it for seven or eight years the process here just going to go
040through some high level how that works um at the end there's some examples of some schools just to address some of the the issues when schools get a little bit smaller um so here in the the first page this is from the budget book the student staffing ratio just wanted to highlight a few things here the left one's from that the right's just from our some of our spreadsheets so for kindergarten or for Elementary kindergarten through sixth grade we showed those ratios um up until like 2016 to 2020 those were all all the traditional um so there were some schools uh 10 or 11 schools that were on the traditional model not the extended day and so those ratios for the traditional schools were a little bit lower on their class sizes because the extended
041day had the ones where there was the early birds and the later gor so on average they were probably closer because they had small groups in the morning and afternoon and the whole group there during the middle of the day um you can see in 2021 there was the board decided to put um some funding towards reducing class size in fifth and sixth grade and that happened both at the traditional and the extended day model and then in 2022 is when um all of our schools went to the traditional schedule but the extended day Staffing ratio model um to be able to do that so those it's not that we increase class size it's just the way we reported it was a little bit different for the secondary you can see there's been a few
042changes it used to be the 27 and A2 the 29 um a few years ago we went to get all of the secondary on the same um productivity model or productivity model for that salary we don't say productivity anywhere that's what it was yeah the salary model and then um Le last year they switched a little bit and that was when we have the CTE hourly and sths included in the regular so the the ratio went down a little bit because those are um accounting against the Ft allocations any questions on this one here okay so the basics on funding when we receive funding from the state um it is based not on October 1 counts necessarily it's on the average daily membership which isn't attendance but what is enrolled in a school so if
043I have a school that has a th students and the enrollment doesn't change throughout the whole year the ADM is going to be that 1,000 times the 180 days and so that would be the ADM this large number of that um but of course we know at every school there's some that are there for 3 weeks and then they transfer or they come in mid year and so the ADM is a way to be able to look that's how we get funded so there a lot of the elementaries are about the same about 100% of the October one count they'll have students in and out but they stay about the same Junior highs a little bit less than 100% And then high schools more around 96 97% of the October 1 count um but when
044we received funding we received last year's ADM plus any growth from one October one to the other so if you're in a growing District you're going to get more from that from the state funding um with that growth factor so there's a little bit component there so the calculations for the secondary schools what we do is that we have a 10-year average of every school of what their ADM was for the year compared to their October 1 count so like I said the junior highs the average is about 99.3 The High Schools is 96.6 so the high schools have more students on October 1 than the average they have throughout the year and same with the junior Highs but really close to 100% so we project when we do the projection book each year and
045present that in November those are then used for the Ft allocations that are done in December and January so as soon as those have been presented in November um the team Derek leads that and go through and be able to uh project what next year's are and then be able to figure out the ratios from that just to clarify when you do those you do those based on like just um all of the high schools turn into an average or do you look at the average of each School individually of each school okay so they could vary and I'll show that on the next slide yeah on that next one and so as we showed before the junior highs it's 28 to1 on the allocation High School is 28 and half so very close there
046but for the secondaries there's a hold harmless component so and that that comes through the budget process to those extra FTE um but we'll show that on the next one so this shows the junior highs so you can see each of the schools has a different percentage the only one that's over 100% um in the last 10 years on average has been orm Jr uh let's take for example the ones that are in yellow here why are those in yellow do you think sorry go ahead Jo why do we think that orm Jr is is higher than than the others what is the what's the cause of that cuz I mean that area typically we think of as a declining area um but not always but why do you think it's hitting and it's not
047from one year to the next it's throughout the year right yeah and I think that that orm Jr it's just recently gone over the 100 I think just recently had some years where with vineyard it's it's grown a little bit in that um yeah but but statistically it's not a a big one there yeah but you don't see that with the other high gr middle schools yeah it probably is my sense would be and I don't know how this exactly factors into it but I would say more of a transient population there than other Junior highs that we have I would have to look at the high schools in those areas of the see but how that in and out Factor during the year addresses that there's fluctuation there and may keep it closer to
048that 100% rather than a area that has less of that factor would be one of my assumptions the demographics would probably affect that in that way whereas high growth schools would not have the necessarily the turnover for the they continue to see grow yeah but then their average daily membership continue they have big grow but a lot of times you see that those those change in enrollments don't happen throughout the year necessarily but at the semesters or at the term so it's they may say well I'm I've moved but I'm still can drive to this other one next year I'm going to switch to that to that scho uh so the two in yellow uh and then on the next Slide the the one in yellow there those are ones that had boundary changes so
049when there's the boundary change they don't receive the hold harmless so if we look at Frontier so in the current year they have October 1 of this year they have of 24 they had 1773 but they're projected to have 1269 next year with the boundary change so they aren't held harmless to the 1773 we readjust it to get to the 1269 um but you can see let's take example of Canyon View so they had uh on October 1 this past year 1065 which with the 9849 up the 10e uh average between ADM to the October 1 will really be on average they'll have 1049 throughout this year we're just calculating that and then they're adding 20 students and that's the the difference between the 1085 and the 1065 so we're projecting that instead of the
0501085 that's not what they're getting the calculation of they're getting the 1085 * the 9849 is 1069 so then when we do the 1069 / 28.0 for the ratio it generates 38.8 FTE for next year but would have been really helpful on this SL for maybe next year to see what they were allocated this year because I what the change is yeah is 38.8 is that a change is that not a change yeah we have all that we can share that with you but if that was included that would I would appreciate that so on these um some of these the ones that have the decline so let's take like uh Timberline with a decline of 30 students so instead of that being the 12 uh 1280 times their 10e hold hold harmless it's just
051this year's estimated amount that $12.95 so they have one year where that's held harmless for that for the junior highs and high schools any questions on this one so with this the percentages we round we don't hire any we no longer hire quarters in or is that just on an elementary level so on these yeah they're given that that to the hundredth place they're given that because they can use that for sths they can convert that to hourly teachers and so there's not rounded correct on the elementary we'll show that okay here's the slide for the high schools same same uh idea as the junior highs you can see that a lot of the high schools are having a hold harmless this year so we had about 18 ftes that will be requested through the
052budget process to maintain that um hold harmless essentially they're still getting the decline it's just delayed a year when they're getting out I I'm really I tried really hard to understand these formulas but when I look at Westlake I I can't make sense out of it they had like a fall head count of 342 but next year even though we're saying they're going to grow 91 students their hold harmless number is 310 which is a decline and so I'm really struggling with 91 students is a decline in FTE allocations at a school so they didn't get a decline because this uh we have to look at the but the the 3042 equates to 2922 based on the 96% that they keep throughout the year and so the 90 the 2922 grows to the 3010 which
053is um 96% 31 yeah but then that that that addition is what is that 88 students from the 29 22 to the 310 it still loses me when we do that conversion CU I can't logically make that make sense that we're having more students but we're going to FTE allocate less than what they had in their building this year so their FTE though the FTE went up because it would be based on last year's projection on it and I can we can show you all those calculations and what they've done so this just looks like they're losing they're getting more students and because of that 96 ratio which I don't understand that completely either it seems like that ratio is lower at our high growth schools like Cedar Valley Lehigh High School um Sky Ridge
054Sky Ridge is doing a little better at west lake but it's lower at those schools that are just growing and so I so in the spreadsheet you can see we have like column A and then AP all those ones that are in that part there we have every year of their October 1 and their average daily membership that's reported to utx the state so we can show you all those too but it's it's in an area where if the high schools a lot of their graduating early or if they um drop out or things so so then a school is getting penalized if they graduate early because they're ADM decreases they're not in the building they're not in the building yet they have a lower right but then the next year when you start with
055lots in the building again then you're starting with classrooms that potenti in just that factor is everyone's projection is calculated by that 10year average well but I would say some of our growth has increased exponentially so when you're taking a 10year average that's not representative of like where we are currently but the but that growth is factored in with additional FTE it's just showing that they're not going to give you 100% of that October one count and no one's getting 100% nobody's unless you are at that over that factor Jason will you clarify just again how many hold harmless FTE are we going to need for the middle schools and then the high schools um we have that D can look and see on those but we have believe we have a about 18 the
056last three years we've had like 17 to 19 total um but we have it broken down by school so we can get the difference between the junior high and high school um the other factor I was thinking on that let's see so on on those those other ones though we can show you the the full report of what to I just I mean like when I compare it to loan Peak and they're going to lose 127 studs I don't know I I it just doesn't completely makes sense in that formula calculation and I can't tell you why it looks that way it just looks like these high growth schools are being analyzed and without seeing that column where you could compare what they currently have to what they now have it's hard to see yeah
057but they're not matching here schools the other areas are they're not what they're not matching so it's disproportionate to to the well the hold harmless does provide that the schools that are declining they have that one year and we've had lots of discussions about that we we met with all the principles we brought all the principles in to say okay with this is this something that we eliminate or go to half of those this year um and all of the principles the feeling was we need this it helps those so we don't have to eliminate programs that we have away sometimes if there's a hold harmless something's going down and then it goes back up we didn't have to let go and then try and get back um teachers that were were needed there um
058but the last few years we've seen as that bubble of enrollment has gone out of Junior highs and now going on with high schools that it's affecting a lot of schools um with that so the discussion we had with the supervisors and with principles we brought them all in is just to say okay this year we're keeping it this next year we may go to we're only doing half of that and then preparing new districts to not have that um the elementaries don't have that hold harmless um but new boards will have to decide is this something that's beneficial to be able to kind of smooth that out it's not that it just keeps them there forever they are going down we have Lone Peak and um American Fork even with this whole harmless are
059going down quite a bit in their FTE PG quite a bit also so there so maybe we need a better conversation about what whole Harless really means and what the actual impact of schools is because it's not the same across the board sayle is different in a school that's declining versus a school that's increasing there is no home PR in in increasing but there's impact in that change of student membership and just to clarify this doesn't include uh Comprehensive High School numbers those are separate bucket corre so really those schools that have Comprehensive High School areg giving that in addition to this so the number is even larger than it is on air which high schools have the comp comprehensive program so the the FTE um this is their projection for FY 26 they haven't
060been allocated yet on that it's we're still in the process so for FY 26 they haven't received any of their yes just because we are seeing declining ftes it's not like we're seeing the same number I have a lot of schools with fewer right but where those the number of Comprehensive High School FTS are going is not proportionate to the number or I see because the formula is accounting for in your enrollment your it it's not affecting your your comprehens comprehensive curriculum yeah right but it does it does impact your class size and what your how many people you have in the building right so it's not the same but then kidss lose opportunities if you're not at least offering something right so it's finding that balance of making sure kids have the opportunities well
061what it is is making sure that your diploma is a valid document by having a comprehensive curriculum okay let's see this this next slide for secondary so additional allocated FTE each of the secondary schools get a 1.25 FTE for PLC coach which includes a seventh and some days uh an FTE for media counselors at each School are determined very closely to 350 to1 ratio so those are in half increments on the counselor so we see okay who's the next one that gets a half and be able to do that that way um the high schools also receive a 1.0 plus a 7th for athletic directors so each High School are similar in that uh let's see so here's some more information uh total FTE for secondary for FY 26 was about 1450 FTE growth of
062just 8.29 over FY 25 so with some many of declining some going up the junior highs had a growth of 36.1 and the high schools a decline of 27.8 one now anybody explain that one to me why that one happened because nth grade because the nth graders are going out of Cedar Valley into the two so it's not they're more equivalent if there wasn't this change of the Cedar Valley be really close but it's because now we're going the ninth graders are going back to those two middle schools all right so Junior High middle the average uh FTE for junior highs middle schools is about 49 FTE with the max at AF Junior at 64 and the men at Mountain Ridge so both in the central area 33.933261 yeah that's where you're hitting your conf
063this this is for for next year for next year M these are their allocated FTE so this budget year are we doing the full hold harmless or the half for FY 26 the the full hold harmless okay so have we made a decision on the half we haven't yet on okay um so on this High School this minimum at or does that in the comprehensive or they will get that still to come that's still possibly to come okay on to Elementary we okay to move on to that okay so the last two years we've added the component of having the head count the ADM to head count before on elementaries we didn't because they're so close to 100 and this actually allocates more to elementaries now because the average is a quarter of a percent
064higher so schools that grow throughout the year I think this is where we see more on the high growth where they're going to grow throughout the year would benefit from that a little bit on that growth um so we still have the projected October one head count instead of the secondary it's just for the school as I showed you there but when we're doing it Elementary because every every grade has a different ratio we are doing it per grade and so for each grade it's the projected October one headcount times the 10e average and then these are the allocation formulas so kindergarten is at 23 first and second at 26 third at 29 fourth at 30.2 and Fifth and 6th at 3114 this so for schools that haven't existed for 10 years are you just
065taking the elementary average or are you taking the average like their school that's closest to them that predicts their area's growth if they're brand new then we get the close to school on that but if they've been there for three years they have their threeyear average so it's not hurting the s0 other years that weren't it's just giving them the average but the actually look back CU so that could impact like Desert Sky cuz it's only been there two years but it has crazy growth so it's not going to match the average at all it's going to be a lot higher cuz they're two growth it's going to be higher so it's going to benefit them not h of but what what number do you use then CU you don't have a 10e average for
066that we just use a twoe average okay um so each grade so prior to uh this year for the allocation we did each grade was rounded to the nearest half and then some all together and so that before that worked well with when kindergarten was all halftime now that kindergarten is full day kindergarten it's hard to give a school k6 and say you have 22 and a half at cuz what do they do with that half it was easy to do that in kindergarten now it's a little a little uh issue there so what we've done now is starting this year each grade is rounded to the nearest 100 then all summed up up and then round it to the nearest point so that there's not so every Elementary their K six is going to
067be a whole number 26 27 19 whatever it is and that actually res that change if we had done it the old way doing it this new way gave the elementaries four or five more FTE than they would have had the old way so it was a benefit to the elementaries in that way um and then the specialty ft FTE calculation is it's approximately 2 hours of prep time per case six FTE so once we get the sum we add up all those that each grade gets it sums up to we rounded the nearest hole then we have a formula that generates Especial based on how many teachers are at the school not how many students is there a point in time in which we would look at the out of area requests um particularly
068for kindergarten and some of the areas where we know people are trying to come in but principles are saying you know either I don't have room or I completely on a weit list if we already know there's x amount of people that want to be in that school can we start building that in I mean we talk about supporting you know school choice and parents can apply anywhere but we're not really backing that up at the FTE to do it yeah well when we do our ft or our uh projections we we base it on not on we don't know how many kinderart are coming or how many live in that area we don't have any tracking of that we're estimating what they've done in the past so if a school has traditionally had a
069lot of out of area they've requested it's going to catch up to that in the projections and they'll receive that we're not restricting um what they can bring in based on that other than they have that they may be filled they may say we're not going to do this because it would put us over but it's after they get that amount but a lot of the out of area comes through in the enrollment projections like when we say like an AF Junior we're pretty close on their um projection even though they have so many you know I think it's like 3 or 400 that come out of area we don't miss their Pro by that amount because traditionally they've had that many come out of area so we're continue to project that way so same
070thing with an elementary if they have a lot that are coming that they accept out of area it'll eventually catch up where they are receiving the credit for them right that doesn't help them now right so if there's a year where we see a larger group there's a 15 kid waiting list at a school you're saying that oh over a course of time you continue to have that number will catch up that doesn't help the parents who are trying to put their kids in for the upcoming school year which we have the majority of that before FTE are given out right that period opens in November yeah I think the process there would be the principle saying I have this great need talking to our supervisor say can I have an extra halfer we get
071the do we have a teacher do we have and is it enough to generate a full classroom or would it just build the a lot of those factors need to be taken into consideration so do we know if we have any of the abbreviated kindergarten shortened gain did any of those carry at any school the next year for current this current the current sorry the next year we haven't in kindergarten registration we had one in Lyon we past year we've had one in Lon past year I was just trying to think under what circumstances you would have a big shift from out of area if there was an abbreviated program there's a lot in a lot of different schools there there are families trying to get kindergardeners so I know that yeah yeah and the
072other part we still there are some even if they don't have that dedicated half Day School there's still throughout every school there's some that choose to do the half day and we can't count them as a full day when we're we're sending in the information for our accounts for ADM so we even calculate that in a little bit we we've seen um the last few years that it's about 95% that have the option for full day do that but the 5% choose to do half day so small part but that figures into the calculation a little bit also okay so oh sorry I do have a question so with the specialty FTE allocation do you ever have like a minimum on that because I mean there is I'm seeing on the next slide there are
073several places where you know you don't even have one specialty for example or you have to have hourly or part-time um is there any you know place where you're like well it's going to take at least one person to do any special the minimum it's based into the calculations is5 other than at Cedar Valley they're they qualify for less than a quarter but get a quarter and so but the the the minimum is 0.5 for H school and this is dollar equivalent in an FTE that they hire power leads with that yeah anything that's less than a05 is an hourly position they can give A5 contract or 75 or all the any any variabl between there um so example here uh let's see so it's taking the projection so if we look at let's take
074like a Cascade here so kindergarten they're getting 3.99 the 4.72 5.02 those all sum up if you sum those it's not going to equal 29 but after rounded it is and so each one of those but like I said overall this year there was four or five extra FTE than the old um the old formula and do you always round up or are there some that round down it rounds up or down it's just rounding to the to the nearest if the funding was available and we could always round up we would do that it would have cost in this case on average it would cost about 30 well I guess about 15 FTE say half the schools probably round up half round down okay so going to this slide so FY 26 allocation for
075elementary there's about 1560 FTE decline of 18.03 from fy2 allocation so some declining enrollment there um overall so there's about 18 less so the average Elementary has 26 FTE with the max at Desert Sky of about 46 the minimum at Northridge about 13 other than Cedar which has the six and qu so they have a 1 through six they have a K1 combination I believe and then they have the 0.25 for the special what I wanted to show on these individual slides that are at the end and I added one um what I was wanting to show here is so like with Brook Haven I have this highlighted this 5.23 so they in fourth grade they had five and a qu or 5.23 that they generated from the 157 projection so 157 divided by the
07630.2 is 5.23 so if they only had um five FTE allocated for that grade they have. 23 more which equates to about um eight students so the key here if you're at a school that's projected to have over a th students when those extra eight or nine students in a Grade when you can't move them up to six ftes but only five they're only having to put one or one and a half one or two in each of those classes to be able to spread out that extra so you're really they're really not going to feel that when you have one or two extra but when we're looking at a centennial um it's kind of in the middle of 675 students so this one is about a quarter over on that first grade so again
077uh a quarter of the 26 there so that's going to be about 6 and a half seven students so you're putting about two St students in each of those three classes they're going to they're going to fill that a little bit but it's better to spread that over three or four than over one or two um Lehi is an example here um just showing their allocations it's nice when those come the rounding comes close to a whole number when it's in between then there's got to be some consideration some of that maybe B um bounce up when we're that's not the side deck no it's not it was added Julie asked me to add that later can you send that to us sure okay uh with Foothill I have Foothill in Northridge the example here
078is just looking at um just the small number so there schools that are declining this one shows that they are getting 420 is their projection for their regular ed students next year and so when they're having an all program we've received some um some feedback just saying we we don't have enough to be able to do these things and it gets it gets harder and harder for schools as they're declining in enrollment so this 420 where a few years ago they were at 650 or 700 students and they'd have they Pro before they'd have the all starting in third grade they may have two or three non classes per grade and then that one but now we can see um even in fourth grade there they've only got two generating for two FTE um and
079so it causes some some hard decisions to be able to make that and then when we're looking at Northridge so they're averaging they have 12 FTE here for seven grades so they're projected to have 327 students next year so we're looking at that you'd have two in kindergarten but then you're looking at saying okay we have to have a first second split a third fourth split a fifth six split um to be able to make that work there may be one other you can eliminate but it just gets harder to be able to do that and in this case if they have something where they have an extra quarter FTE that has um seven or eight students you're having to split those between one and a half or two classes that's going to really change
080the the size of the class so maybe I'm missing it but is there are there special FTE added when they have a special program like all for example or is it just whatever the student population is that's lumped into it as well are there considerations taken for say Al so for Al and for DLI we're we're projecting so if you look at the when we do the projections at Foothill you can see here at second grade um they have 55 students in second grade this year that's in that right here where I'm showing that and we're projecting that they'll third grade grow to 61 because third grade is when they bring that in so we're already projecting extra students there but they there isn't funding available to say oh you have an Al you have
081a DLI it's based on student enrollment so it's funded from the regular funding of things so there isn't EXT ra that's given because of that so it does make it when you have a school if you have an Al program in a school that has 900 students it's a easier to be able to say okay we have two or three extra or two or three non-all classes and we can be able to do this but like in this case those students that are the all they know they're going to be in with the same students for four years or three years or but also the English ones and these ones are going to be there's no movement of oh can't work well with this this students we separate there's no choice in those things yeah
082I mean my concern is if we offer the program we should be able to anyway but they get the funding for the students that are in the program it's just when you have a small enrollment it's very hard to support a dual language immersion or a gifted and Talent with a small geographical population you just don't have the flexibility so the funding comes with the students um with the program so every student they come in that's factored into the FTE you just don't have the flexibility when you have a small enrollment school to buffer um those programs we see that with dual language emerging and get to in yeah for the AL and DLI there's not there is a little bit of extra funding that's provided from the state most of that just goes to
083some materials it's not enough for Teacher FTE or other things and so it's just coming from the regular general fund but if they have 30 kids 60 kids that qualify for that program out of area they're coming into they're going to get the FTE for those kids correct what we see in those Al a lot of them I mean they will it just depends on year to year and that'll fluctuate we use that in the projections but the move up there's going to be there's more more students that say well this is easier because I'm already at the school I'm going to there may be some to get an invitation and they qualify for the AL but they're saying I like it but I don't want to change schools and so there's some things where
084the percentage coming from out of that boundary are less than the ones in that boundary just because of ease of my Choice siblings are here or I've just been at the school but this is where we make the case for consolidation and creating a healthier yeah yeah we'll go over that some later but there are those uh there's we talked about this a little bit but the the schools in the South there's two in Lyndon and the six that are in North orm are all experiencing quite a bit of De enrollment where right now those eight schools have an average of about 495 students but in our projections for 29 that average is like 390 students and you can see even Northridge there was at 327 and they've kind of already hit that they're in
085in four more years they're at 310 so it's not changing a lot but 327 is a low number Foothill is at 420 but in four years is projected to be at 3 310 also so there is that great need to it's not always a financial issue of all the saving it's a really a student and it's an education issue okay any other questions on this slide de so um could you go back to that Northridge one just to make sure I understand so that that 1.44 in fifth grade you would round that down to one so if they didn't do uh uh some kind of split grade then you'd have to take that other you know of whatever our thing is so it would be almost like 15 students you'd have to put in that
086one class right I'll do a right I'll pull this up for North Ridge on the so Northridge had we done the old formula rounding to the nearest half they would have generated they would have qualified for 11 FTS but with the calculation um when we sum up all of their R the nearest they have 11.64 so it rounds up to the 12 so in this case um when you're looking at those numbers what you could do here I don't know what the school has decided but if they only had the 11 and they had two in kindergarten then they'd have to have three total in first and second three total in third and fourth and three total in fifth and sixth to get to the 11th in this case that extra FTE they received probably
087they probably want to put it in the lower grades of first because these are at 1.57 1.72 so down here if they had two kindergarten two first grade two second grade then they're going to have to have a third fourth split and a fifth sixth split to be able to make that work um so yeah this if you round it down to the 1.44 they're going to have 45 students in one class but by doing 1.5 they're going to have about 30 students on average per class and the and the ratio is 31 so they're going to be below um in that case but the sixth grade at 1.69 if they have 1 and a half they're going to be a little bit above but in those split classes they don't have to have well
088you have 15 and 15 it may be a 164 or something to be able to get that to the right balance and so that's what the supervisors Elementary supervisors help the principles with is figuring out and I met with this Elementary supervisors last Friday went through all their requests that are coming in for extra FTE um um just to be able to see okay is it really needed there there may be a split but they can only do a split second fifth which they're not going to do that so there's many things that go in behind the scenes to be able to look at that as as they bring in those numbers and are advocating for an additional FTE do we do that now or do we start to wait a little bit till we
089know if there numbers are even like when do we pull that Tri well the hiring process is starting soon and so they don't want to get behind and and not be able to have their choice of ones later on but what we've done the last for this upcoming year and we've done the last couple years is hold back so like the elementary supervisors have about 50 FTE try and hold about back half of those to be able to see how the enrollments start coming in so hold those back till May and June to be able to see but the other ones trying to allocate beforehand to be able to get in the hiring process but once those are given out and if a school qualifies after that then they still have to go through the
090additional process if a school qualifies because like they have growth and they had a new number right then they go through a different process to request that right right yeah but that's why we're holding back for 25 plus in truth and Taxation this last year the board authorized another 45 and so we're trying to keep those to be able to allocate us needed you can't get as good at teachers later right try just depending well we just have some areas that get them have to hire them much later because they have to go through an additional process same process now CU we have the 45 to allocate so as they have them we allocate as they need them we allocate yeah and the request that I've seen coming in are pretty balanced throughout the areas
091of the district there's not a a heavy emphasis on any area that look do we again just looking like growth affects areas differently like an area that grows a lot between now and start a school then they get those teachers that are hired at the end do we ever look ahead and say we anticipate that this is going to going to Bubble Up so we're going to go ahead and allocate that up TOA yeah and so the key there is that we don't their their in FTE allotment isn't based on what they're currently at it's on their projection for next October so they're growth on there hopefully we get it right we don't get it always right but we're pretty close so if we're saying the school is going to grow by 12 students students
092from this October one to next they're getting those extra FTE in the allocation process so that I think that's a key to understand is they don't need the board given the 45 or the 50 they're already getting those because we projected and if we project they're going to a growing school is going to grow by 100 and they only grow by 75 we don't take away an FTE because we over projected that and they average daily membership if it's a growing school that should give them a little bit of a boost right right because yeah because what we're we're we're giving the allocation on what they're going to be on the the 90th day not on the October 1st when you sent this out again with the addition of Lehi can you put in a
093column so we can see what the FTE were in the this year just because I I'm afraid so many of my questions are because I don't have enough information so we have a summary sheet we'll put on there including that thank you this is wonderful they I don't think we've ever had this much visibility into this process and it's very helpful thank you for being you're welcome and I think it evolves every year um in terms of we see CH we see needs and so we develop processes to meet those needs the supervisor allocated FTE now the 45 to address Stacy was talking about don't harm those that are going to you know grow later in the process um they go through a different process so I think we have more flexibility now to meet
094those needs we're still trying to be judicious with that and wise with that supervisors do a great job working with principles but I think what this evidence is to me is that there are some challenges with high growth schools and there are challenges with declining enrollment schools and those challenges are always met in the same way um but they all present opportunities and challenges uh there are some unique things I think the Alpine with respect the ft is not allocated on actual cost of the teacher but average and so schools can hire the best person for that position and not say I'm going to try and hire all first year teachers so I can um save a little bit on my FPS here there's a lot of things in the system that over the years
095have been developed to attract and retain quality teachers not perfect but I think so trying and get better Our intention for the fpes this year is we get the requests from schools throughout the district supervisors will allocate them we aren't planning on doing anything special this year with that process is that correct yeah yeah the the supervisors come and request that for DT and send them those requests and then we look at those so it's not yeah they those get approved by DT and through that process but we are we are trying to see okay what percentage is this from the different areas to try and keep it as close as possible okay any further questions thank you thank you Jason thank you be for those presentations pres King we'll turn back over to you
096okay we are adjourned until we have our board meeting at 6 o'cl thank you all she e e e