September 10th, 2024 Alpine School District Board Meeting

001e e e to welcome you all here we have some board members who are still on the road the traffic is really interesting right now there's a lot of uh slow traffic and we have two board members who we are excusing so we have a lot of very interesting information today and we are very uh we've been looking with forward with great anticipation to this session to this board meeting so Dr Farnsworth thank you take it away president hackin appreciate that we are going to start with Al in the Alpine or AI so I thought it was A1 appreciate uh Dr Blaine Edmund who oversees uh technology for Alpine School District uh he and his team uh I think have been very aggressive and uh understanding kind of some State guidelines and looking at that

002and and then investigating what would be a good fit for Alpine I'm excited to turn the time over to them and uh have them give the board kind of an overview of what AI might look like in Alpine School District so we'll turn the time over to Dr Edmund we'll come up here to the front of the the table um appreciate Dr Darren Draper being here he has um been very instrumental in his leadership helping us understand Ai and the possibilities that we have um and what we might be able to do with AI so we wanted to just take a few minutes and talk about where we are thing that you have to remember with AI is this is a very rapidly moving um technology so we wanted to start today by just acknowledging

003that someday the conversation that we're having about AI today is going to feel like this conversation from 1995 Mark with the A and then the ring around it at see that's what I said mhm um K said she thought it was about yeah oh but I've never heard it I've never heard it said i' always seen the mark but never heard it said and then it sounded stupid what I said it violence at MBC just what is this main artery of the information Super Highway every business no matter how large no matter how small will be on the internet in the year 2000 it's how the primary way that people will look up information it will replace the Yellow Pages as we know it today are a lot of people just getting on to the

004internet because they feel that they have to get onto the blame field so to speak but it's very hip to be on the internet right now there it is violence at NBC G I mean Alison should know what is internet anyway internet is uh that massive computer network the one that's becoming really big now what do you mean that's big wait how does one what do you write to it like mail no a lot of people use it and communicate I guess they can communicate with NBC writers and producers Allison can you explain what internet is so um many of you are younger than me but I remember 1995 and it's hard to believe that our understanding of this technology that's so pervasive is was so rudimentary at that point that's kind of how that's

005we're in a very similar spot with generative AI that we were with the internet in 1995 so just understand that we are working very hard to stay on top of this but things are going to change and we're going to we're going to change with them and it will be a great thing and it's going to be able to benefit uh the teaching and learning that happens in outline School dist so um wanted to just give you a little bit of an idea AI is not just an educational tool um it's transforming most Industries um every industry is right now grappling with how can we use I AI should we use AI what how is AI going to change the jobs that we have and the technology that we use and all of our processes

006education is no different but because AI is centered around finding and using information uh education really has the potential to be changed as much or more than any other industry um with the use of AI so there are a lot of things that are happening to try to to stay up with that and we're not alone a year ago we were just uh kind of playing around with some of the technologies that we're now going to show you today uh the State Board of Education has jumped onto this they have hired an AI specialist they're hosting AI Summits we'll be sending a team to an AI Summit next week um to be able to to learn from other districts and learn from the state um most importantly ueen has said hey we understand the need

007for specific tools fored ators to use and so they ran a hiring or a a purchasing process um and and Main and got State pricing for several different AI platforms the districts could use and we have adopted one of those platforms that our schools can use and we're going to talk a little bit about what that looks like um really almost every District in the state is doing the same thing that we're doing and adopting an AI platform and we're we're going to get you into that platform so you can why that's really the case um when we use AI in education there's a couple things that we have to keep in mind that are different than using at other places there are some AI tools that are used everywhere chat GPT uh Google Gemini

008Claude uh Microsoft co-pilot well in education there's some hurdles that we have to make sure that we're thinking about one of them is keeping students safe and productive so we want to protect inappropriate content we want to make sure that their data is not being used an education setting so we now have if you go to our supported solution site we have a whole section just for AI tools and here's part of that section it's not all of it but there are generative AI tools that we have adopted uh for use in Alpine School District that we have data privacy in place of we know that they're filtered we know that they're safe and that we are prepared to train teachers to use in a in a safe and productive way and then there are

009some tools like Adobe Express and Canada that have some AI functionality built into it even the Google tools have ai functionality built into it so there are a lot of um of different options for our teachers to use that use AI we're going to focus today specifically on the major platform that we've adopted which is school AI um School AI is the same platform that is adopted by most of the districts around us so Neo District adopted School AI canons district is adopted School AI Jordan District adopted School AI halfway through last year Granite district has adopted School AI it's one of the three that um the the ueen uh kind of chose as supported tools tools for the state school AI is a Lehigh company so they look for for products from around the

010world but School AI is one of the best and uh is a tool that is right here in Alpine School District they were very excited to work with us because most of their employees live in Alpine School District and their kids go to Alpine School District Schools and um so their employees were very excited that we adopted School AI we did not do that lightly we did a full investigation of all the tools we sent a team to a National Conference isty which really focused on AI the summer um we looked at many different tools School AI was one of the most popular they had this small little booth and all of the vendors around them were complaining because nobody could get to their uh Booth because school AI had become so popular and people

011saw the power of it so we're going to show you a little bit about that today and Darren's gonna take us through a little bit of a demo so School AI has basically three different sections uh in it there's uh when you go in you'll see a launch pad of a home a homeage uh there are spaces and spaces are uh chat rooms essentially that a teacher creates for students uh they teacher controlled but for students to interact and learn um and we'll show you a space we'll let you jump into a space in just a minute um there also this tool section has a number of different tools that teachers can use um and we really see teachers using this as a way to work better with their team to be more efficient and

012some of the things that it can do is it's really quite quite fascinating um some of the tools are a little trivial like there's a joke generator for example that maybe a teacher would use I don't know some of these tools I probably wouldn't use um but but others would be certainly I think every teacher could benefit like this text leveler for example uh every teacher has students in their class that that that read at different levels and so this text leveler will allow a person to go in and change the text uh the the Lexile level of a text for example let's say we have a a certain document we want students to read maybe I don't know maybe this this paper here uh called principal Learning Center have you guys read this document

013before it's really it's already at a pretty low Lexile level I don't know let's see how it does so what you can do is you can copy the text T and then you just paste it into into school Ai and and the the the paste will only allow for 10,000 characters so it's only going to do a little bit of this of this dissertation but then you can say well what grade level do I want to set this to for this maybe we'll just say fifth grade and so a teacher could have a challenging text and then put it into the AI and the AI will rewrite the text in a lower grade how to you Shane did a study where he asked teachers from 59 schools I like it so so this is a

014a computer generated uh re releveling of the text another great thing I think school a AI does is right here in what they call assistants and this is the co- teer and it's essentially chat GP but for teachers and in a safe space uh we have data privacy agreements with school AI so that they won't be selling our data they also aren't using our data to train the AI which a lot of companies actually that kind of a service they they charge for now uh it's just part of the product it's built in so with with co- teer though uh it's one of the cool things I like about it what I would use it as a teacher right now many of our teachers right now are creating data spreadsheets like this of assessment data

015uh where they'll get with their team and they'll list all of the scores for an assessment uh in in one spreadsheet and and if a if a teacher team if they understand statistics they can go through and run statistics with school AI sometimes it'll do the work for them uh where we can just copy that data and I can say for example um analyze this table and tell me three things you notice and you can paste it in there and it's just this this table it's pasted but the the computer can read it so it notices uh immediately performance distribution among teachers teacher Smith students have the highest top scores with a perfect 100 followed by high scores in the 9s in contrast teacher Canon's range includes both high and very low scores it noticed

016something about uh special ed student performance it picked up that sped was special education because this is again built for schools sped students are present in all three teachers classes however their scores tend to be on the lower end uh score variation there's a significant variation in student scores with each teacher's class uh let's say so I'm a team and I have this um which teacher should we learn more from based on the data teacher Smith might might be someone to learn more from as their students achieve the highest scores including the perfect 100 so the AI is analyzing the data quickly and allowing a teacher or team to be able to understand what they're what they're working with a little a little faster and then the other area I think uh is exciting for

017some of our teachers is really to create a personalized experience for students in these spaces um when you have a space a teacher can say for example build a space where the students will learn more about math or social studies or any topic within a in a Content we built a space for you just to interact with uh we wanted to build a space where you can learn just a little bit on your own about school Ai and so to get to that space if you want to take out your computers if you go to school.com jooin when you get there you can put your name in there or you don't have to put your name in there it's up to you use the space code NT DG ntg oh this is so great what

018should I get my wife for birday a nice thing about this too you can try to get the AI to go off topic you could if you're a misbehaving student for example you could say try to write this essay for me or or let's go in an area that the teacher hasn't designed the space for and it does a pretty good job of actually just correcting the kids and saying well that's not why we're here we're here to to talk about whatever topic did you load it so that it says great question was that something that Aline I'll show you I'll show you what I loaded in there I'll show you how we got it we'll show you the prompt in minutes oh I asked how to build a nuclear weapon and it paused my

019session it's probably going to send him a message say you need to talk you better talk to this guy he's off the rail go this is the kind of experience where students can use AI that are not available in other platforms we we can't put students on chat GPT it's not safe they're not protecting the data so these kind of platforms are able to let us build these kind of learning experiences for students in a safe um curated managed way do you have to like I know like on some AIS it'll go find other information does this go outside of what you preload into it or does it only for instance I took a policy tonight and dumped it in and said what questions should I have conerns is there a way to say does

020it align with state code or do I have to upload the state absolutely no you can you can say go look to see if it aligns with state code or you may not want it to like I did a training the other day on a software and I took help articles from that from the manufacturer's um materials and said only use these four articles to give answers because I didn't want it going out to the web to find incorrect information I wanted it only from and it it would just go through those four articles and find the prompt you WR though matters and um the more the more specifics that you can give it the better will it do at what you're wanting it to do this is the prompt that we wrote for this

021space it was a very generic prompt this is a space for adult age members of the district leadership team board of education for a public school district to learn more about school AI chap for three questions and end the session with the dad about school board members I don't know if you got to the joke yet I haven't seen joke it wasn't there so I I have learned that generative AI it works on this works on large language models and so it it actually doesn't do a very good job of counting sometimes um but it does do a pretty good job with with text and understanding and responding to text it might not be fre but eventually I'll get there was it good um it was very appropriate for this meeting um you want me

022to read it yes sure why did the school board member bring a ladder to the meeting because they heard the decisions were up in the air that's as bad or as good as they get so um we this uh tool School AI has a free version and a pre version obviously there's more that you can be done with the premium version but the the free version is useful um so we've adopted that we have data privacy in place we've trained all of our coaches to help for uh schools across the district but some of the schools have purchased the premium version um that's the list we have 24 right now that have have purchased the premium version we will offer other windows for schools to join in so we anticipate another group of schools to

023probably join at the beginning second quarter after they've had a chance to meet with their Community councils um and look at some of their funding sources so uh that's where we are right now we like that schools are um buying in we have a little bit of our um we saved a little bit on some other software so we're able to help just a little bit on the licensing cost from the district level but but the majority of that cost is coming from schools so schools have to be committed to do it and we think that's a good because then they're going to invest in the time um to help train teachers and to make sure that it's being used effectively and efficiently so um we have we've created a couple documents um the one

024of these is the best practices document really the intended audience of that was Educators and teachers that's about a four-page document it really goes into depth about what you should think about from an ethical and practical standpoint when using Ai and classrooms um we recognized that we had a lot of uh of our public asking questions about Ai and schools so we created kind of a smaller version which we've entitled Ai and schools we're handing that to you now that would be good um for parents it links on this document so if we send it to them electronically it links to the best practices documents so if they want the details they can go and and really get into the page document but this is just to help kind of ground and answer the questions

025about we we are excited for the use of AI and that it can help our students and our teachers but we know that there's considerations that we have to use we have to use it carefully we have to um use adopted and specific tools that are made for using AI in schools and we need to think about the ethical considerations and so this just kind of lays that out so we're happy that with you as well if that can be a what questions might you have for us yes so I know that we have 40 different languages spoken in ASD can I say translate this to Haitian Mongolia like whatever can I so so this could be used for multilanguage Learners when there's like a communication gap absolutely yeah and there you know there are

026other Google translate and some of those we found that this is a little bit more accurate it's still not something that I would want to say just translate in trust if there's you know if I'm translating into Spanish and I have some Spanish speakers I want them to read that first and make sure but sometimes we have some o and we just don't have great options and so we can use that it's actually a lot better than Google translate was even just a few years ago how many just uh I don't know I don't know that I wouldn't be surprised if it's um a lot I can research that though if You' like it's really going out to the internet and finding so if it can find information on those languages it will try it

027and then I'm assuming that it's like if you purchase the premium package you're doing it for all teachers in the school it's not like we're saying hey the science department and the English and social studies department wants it but like PE doesn't yeah you're so basically you're paying for all of it part of the licensing agreement is that whole schools have to buy it so all the teachers and and so they can use it with all the kids in the school we can't certain grade level or certain and then are we doing any kind of Roi I guess I mean I guess that's to a certain extent they're going to be doing that when they whether or not they're approving SEC money for it they have to decide whether or not they're making the investment

028but I'm just wondering like are we or the schools tracking like how much it's being used or like which teachers using it the most or is it more of a just like self-reporting thing some of that is self-reporting we can get some data on which programs are being used um on our for our students on their Chromebooks and for our teachers um and so that's something that we uh generally look at towards the end of the year and kind of see which of our programs have high usage and which have low usage we also get good information generally from the vendors that says here's how many different spaces have been created this is how many documents have been translated this but to be honest I'm not sure what that's going to look like with school

029AI because they are building it as fast as we're get I me literally this is changing week to week with new features that are coming out seems like our PLC coaches would be able to tell us a little bit about how it's being used in the class yeah I think our our coaches both PLC and ilc oh yeah yeah will will be right at the Forefront of helping teachers and really knowing what uses what what of those tools are catching on and which ones aren't are there disclosures to parents like hey we've become an AI school so your child may be accessing AI or is that I mean I understand that it's gone through all of the state supported Dynamics and it you know qualifies under the student data Privacy Act and things like that

030are we doing notifications to parents about it that's what this is right that's part of the reason why we built this is so that um that administrators as they communicate with their parents we have not had a district level communication to say this is how you must communicate but we would hope that schools as they're adopting this are communicating just like they would with any okay I don't think both of those got around there's only one they're the same yeah oh are they the same we didn't give you the four page one um we I we can send this to you electronically and then there's a link on there so that you can have it in the slides if you click on the document itself it'll it'll give you a link to the other do

031to the fold so this teacher one is one we didn't give you yet okay okay I thought you were getting me both of those yes this is sort of the other side of a question but um what push back do you anticipate from parents in other words what misconceptions might they have in terms of using AI in the schools I think we hear from parents that they're worried one about the content that students are going to uh see when they're doing that and so for us to to say we're choosing tools that are specifically made for education and are filtered so that they they won't generate that kind of content and I think the other is that they don't want they think uh chat GPT and that I'm going to write an essay and I'm

032going to Che with it and so when we can show them the way that these spaces are curated and this is the way that students get to use AI but it's in a productive curated um controlled environment I think that helps a lot of those concerns what I didn't show you is the teachers after that session in a space teachers can go into any any students chat transcript and review the entire transcript they also get kind of a little thumbnail summary uh with with an emoji of the sentiment rating that the the AI detects and whether or not harmful or or other types of language have been used so that that uh comment that Mark made in the about creating a nuclear bomb or something was it well I won't confess something like no you're

033just trying to trying to see where the where the fences are right it will it will detect that and it would have told the teacher it would have given a little alert so the same with some pornographic thing pornographic self harm anything that a teacher should be looking for and when you tried it it'll just say it'll either shut it down or say that's not what we're here to learn about let um and then redirect them anything else thank you for the opportunity to show you more questions from the board Dr suar or Scott you're in charge of these two anything you would add or take away they are they added the new title to their name AI experts they're amazing Men In Black who are you getting your information from how how are you

034Lear uh that's a great question so we meet regularly with other Tech directors and at Tech type directors and coaches across the state fairly regularly we're also working really closely with school Ai and they're very interested in creating tools specific to our district so it's nice to be able to work with them they're they're right be they're behind the curtain so they know how to how the technology functions and I think the other thing is I've just committed myself I have uh School AI is an open tab on my and everything I do I think could I do that in school AI just so that I can experimenting and trying and finding out what it's good for and what it's not good for I was just going to mention I mean another thing you can

035do is you can say I want this third grade student to learn multiplication and it will just you will just keep asking questions uh to drill on that topic for a student that's maybe deficient in some learning area there's a there's quite a few opportunities that the trick is you know how would I do that as a teacher how would I enable that and I think I'm excited that you guys are moving forward because I think it could be very valuable for students yeah sounds like half the battle is asking the right question right yes it is there there's a very live uh community of teachers also within School Ai and they'll share different spaces that they've created others can learn from them and just quickly launch them okay thank you very [Applause] much okay

036Dr Ruiz your time over to you and your team okay thank you for the opportunity today we have Amy C our director of student Support Services we have K our community coordinator and we have Cassie Saxon our director of our community engagement in Outreach and truly this is the team that um made the Community School vision a reality in Aline School District uh we have very strong Partnerships and to the point that the state is now referring to them as the model for schools in the state of Utah but I won't spoil it I'll let them show you what they do and how they go about it thank you and that's a great introduction I was sitting back there before I even walked into this I was like our presentation is really content rich but

037graphically poor and then I feel like this is just like razzled Dazzle over here with the AI and the technology being presented so you know what yeah it is what it is so going into it I'll just fully own that I actually can just CLI in here probably and can we get this from you yeah abely already she already sent it did s it I haven't checked okay I'm just gonna hop right in so we're talking today about um student support services and some needs and trends that we are seeing across our district and some of the ways that um we have leverages leveraged our services to be able to meet or mitigate those needs so um this is a graphic just spanning a few years that Jason croon and his team helped me create

038but just showing the changing demographics in Alpine School District um it shows to us the need that we had to meet diverse and and ever growing population so we identified some high impact strategies and services to address those needs so in addition to free and reduced lunch um we wanted to provide services such as food and clothing pantries such as hygiene or school supplies access to Social Services increased Mental Health Medical Services to meet students needs so I love this image um when we talk about building community schools around students that many of our students come to school with significant personal challenges that hinder their ability to be able to focus on academics it highlights the need that we have for schools to provide support services to address these barriers such as hunger health issues

039and housing instability so that our students can be ready to learn the community school strategy is a long-term strategy for Student Success the strategy surrounds children with academic social and emotional learning and the family supports that they need to be able to learn and to grow um this is our service provider leadership team so um I'm going to just come right out and say I I actually don't oversee School psychologists and yet we meet every week as service provider leads for the district and we bring in Karen Hunter who's a great team member for us um the work of the service provider team is to um provide the training professional development and the oversight for all of these providers in our schools so to meet the needs of the families in our district and all

040the growing um changes we used the service providers that we already had in our buildings we have amazing service providers so we leveraged those and we added one key service provider group that is new which you'll see at the bottom is a community outreach coordinator so the community out or um sorry I have to use my not card since but this ensures really that all of our in a short time we were able to implement services in all of our schools to meet the needs of our students as a leaders ship team a service provider leadership team we also recognize that fostering a cohesive and effective network of service providers would be essential in creating the conditions for students to thrive so to achieve this we've worked really hard to intentionally create opportunities for each

041service provider to gain a deeper understanding of what their colleagues do and how their roles intersect and this approach has really helped us to began building unified teams of service providers out in our schools who work towards common goals our newest service provider group or is the Community Schools coordinators um so they really serve as the connectors in our schools they connect families schools Community Resources and they work to provide indirect services so they provide the indirect Services they do the connecting with other services and between other services so that our school-based therapists our school counselors our school psychologists and our School nurses can actually provide more direct service time to students in our school communities our service provider teams use these trusted Frameworks to guide our work in the center of each each of

042these Frameworks that you will notice a focus on Student Success by integrating these elements we create an environment where students are empowered to reach their full potential thriving School communities lay the groundwork for Effective learning by fostering a supportive atmosphere in turn this atmosphere promotes student well-being which is essential for sustained academic engagement and success to help students Thrive both in school and Young I'm GNA introduce Kori Wonka now she was our newest um or she was our first edition to our community outreach team so she's going to talk to you a little bit more about the team structure and what that looks like yes so I'm K I actually currently out in the West Lake cluster be you guys can look at the um theater pattern you'll see little dots around um the different

043schools if we look up at the top um you'll see an overwhelming amount not a lot but a lot of little red dots under the Mountain View High School cluster feed so they work off of a grant so there's um an individual like at every school if not all school hopefully sharing kind of that load um and then we are kind of off separately um and there's one person per cluster the other schools um don't have an individual community outreach um coordinator they just were still looking for funding and that's kind of the essential piece but some have really enjoyed that Community Schools model within our communities and are funding them out of their own School funds so you can see that out in Greenwood M mahogany um and school not on theer pattern but

044they are there as so can I ask so you're saying that we are funding just the Mountain View through Grant a specific Grant is funding the Mountain View High School just the Mountain View area okay all we all of the Outreach members except for tempus they've chosen they've chosen to spend TS four they're doing their awesome so W Lake High School cluster um West Lake High School has kind of adopted this model and being able to kind of showcase what this looks like within the schools so with being assigned out there um we decided that West Lake would become the hub for the resources available within our community in Utah County and just any activities that we held for our communities um and our vision was to take what we already know from Alpine and

045our goals and our vision and tie it into the Community Schools model and so um when I started three years ago we decided that West Lake would be the hug for these events instead of families going to an event every single school we decided that West Lake High School would kind of be the the host school for these um events and Outreach nights and so we took together our leadership team um our principal and then our school based therapist our counselors our nurse our school psych and just our Community Partners in Utah County and we brought them to the as them what were the highest needs um out in Saratoga Springs and um I am a new member of Utah but I have kind of been back and forth into the state of Utah before

046I even had this position and maybe we we all know at this table that um nah has or Sara Springs the Dynamics and just everything about that city has changed right the demographics have changed as well and so a lot of the things that we were seeing within our team was that a lot of people who have um families who have been doubled up in a home or just needed resources lots of refugees moving in and so that was kind of our main goals was how do we bring those families and how do we tie them into our into our schools and how do we tie Community Schools um together so um we saw those Mees and we saw those Trends and then during the year we decided to kind of put this plan of

047support in and this is kind of where our role um as a part of this new service provid team and then the service providers in the school district this is where we came together and so this is our end of the year um data for the West Lake High School cluster but um we serviced about 603 individuals in our school Pantry um last year we spent about $5,000 of humanitarian grants just so we can provide clothing to brand new families in our communities and kind of meet those needs um Not only was it clothing vouchers but it was also f holidays and so BS Church supported in being able to provide those things for our families as well um our family uh in community engagement nights were a huge success um we hosted different things

048like Health night where we paired um with where we partnered with the uba PA program and they came out and did a p like a PA night they brought their students and they provided free um Services for Families that didn't have insurance anyone that really needed that support um during the holidays we serviced uh 759 individuals at our West Lake giving night so it was an event that we held um cluster wide where we just got donations from the community different partners um different [Music] partners okay different partners donated to us um we just we had a lot of people really interested in being able to help um our families out and so 9 individuals attended that night so it was a huge success the year prior to that we only had about 300 so

049you can kind of see the growth and the needs of our families within that community and then we ended with a Heritage celebration night where we invited all of the schools in the West Lake cluster um pattern to come out and just celebrate their culture and where they're from and teach us the things that make them feel like home so kind of um this plan of support kind of uh targeted the needs of the families but also allowed them to come into schools um and know that we are a a support system that will connect them to resources and um help them grow te so this is kind of what our Westlake giving night um looked like it was a huge event for us um our school pantry is kind of posted on here you

050can't see everything but we did have a lot of donations a lot of meals lot things perfect um I wanted to share this story um of a family that came into um to West Lake last year and they're very dear to my heart so um they actually ended up coming seeking Asylum from Bolivia and um when I had met them it was just because someone had given them my my card with my name on it right um they had come to the school and they had looked for just different resources because they they were homeless and they just didn't have the the needs thatum essential needs that we have right housing water food none of that and so um a family had given them my card when they had found this family um just kind

051of on the side of the road trying to Rish to different things in the community to look for food um and so when I came into the counseling office I was their first point of contact and there were Spanish speaking families and since I know Spanish that was kind of the first initial connection but um through this time we started working together and we got all of the Serv um we sat them all down and we were just trying to create a plan how can we help this family um progress right within school and outside of school so we set them up with different services and we set them up within our school food pantry and just did what we could on our end but also set them up throughout the community and the things

052that they needed um we were able to find a pron attorney that would take their case to help them with their assylum um part of their of their life and situation and different community members found them housing and just got them all set up and I love this because at the end and I wanted to throw this on here but she had said to this this to me and she said I've seen God's hand work through your team I will always be thankful for everything you did for my family and I think we we sometimes don't see how we can make a difference within our communities but I think there's so many stories like this that happen um when we work together as a team and when we integrate these support systems within our so

053okay so we're going to talk a little bit more about our community schools and specifically one of our Feer patterns so as mentioned before Mountain View High School feater pattern is funded under a grant it's the pfss partnership for Student Success Grant and so we're going to talk a little bit about that or Community Schools project we meet pretty often we use a lot of data to drive the decisions that they're making in that feeder pattern and we do a lot of reporting for the grant and so there's five schools that operate three elementaries which is Bonville Westmore and Cherry Hill and then we have orm Jr and Mountain View that operate under that Grant and so we want to zoom in for a little bit and look at one school so this is bonnaville

054Elementary who has a community school leison placed right at their school and when they started out they had to look at if we want all students to learn what are some of the barriers like Amy mentioned what are the things keeping students we talk a lot about connection we talk a lot about academic achievement but what are some of those barriers that are keeping students from a attending or being connected to their school and so they looked at that hierarchy of needs what are some of the basic needs that are not being met and as they went through that process they asked families so that they could have Community voice as they're making decisions what would be most beneficial for those families and then they decided to meet the families where they are so to

055start from those places B basic need and um one of the goals that we have in Community Schools is to go from that transactional to transformational and so we don't want all of our efforts to be just those basic needs we want to get to where families are able to self- sustain and get to that self-achievement whether it's students or families and so bonnaville um asked a lot of questions what do the students need what's going to help them come to school what's going to help them grow and what they'll gain from the efforts that they were putting into that and so this is from a needs assess that they did just one piece of data that they gathered at their school um they looked at what they needed to do to get families support

056and to get students in school and ready to learn and so you can see on this graph there's a lot of needs but the big ones are your basic needs food clothing and then holiday help there are a lot of other resources and like Amy mentioned we are connecting we're the facilitators of connecting families to those needs and so they took a look at that and one of the things they knew is any EV they offered they needed to feed families so they needed to offer dinner so as they came they felt connected they felt fed and they looked at that school for some of those basic needs in the beginning yes so holiday help is like Child Care during holidays that would be food and um gifts for families and so yeah a lot

057of that um yeah and after school programs things like that during the extended break some help with families yeah so um one of the things as part of the grant is we're always trying to make sure that our goals are not additional work for the schools and so this we're stepping into the third year of the grant um we've been constantly looking at alignment of goals and so making sure that we are aligning our pfss goals for the grant with the school level goals and so this is just again bonab Bill's example they have a school trust L goal to increase the reading Proficiency in the keep and the Acadian um in both both literacy and Ma and you can see that as part of the grant under the Community School model they set specific

058goals so 4% in literacy on aavan and then an increase each year of 2% in the reading proficiency for third grade so 4% for kindergarten and the 2% for third grade and then they also had numerous sequals um in both kindergarten and third grade that we track each year and then a student connection goal based off the CCC the climate connection um survey and so we track all of those things and bonnaville has their school goals and then their goals under this Grant and there's alignment through the process so that we're not making more work for the school we're supporting the work of the school do those also align with the Early Learning Grant goals that we saw last month that is a good question I'm assuming for the kindergarten I would think so I'm

059not familiar with the Early Learning Grant but literacy plan the literacy plan it used to be early litery know it's yes and so each School sets their own goals and then each grade level sets it within that and that's on that PLC profile page and so it should reflect if not similar common goals so some of the things that they did to look at Reading Readiness for those literacy goals is on a school level having a take-home library in some of our schools this went away during Co I know I was in elementary schools where it went away and never came back but they wanted to make sure that students had access to books especially over Christmas break summer break and that they had books on their level and so bonnaville made sure to offer

060that take-home Library as part of their reading and literacy goals and each student in kindergarten through third and students in fourth grade that were below reading proficiency were offered five books a week so that they had access to reading in the home so just another support that they could offer and then they looked at who are our Community Partners that can help us meet those goals and so one of the things that's big in Community School go is reaching out to Community Partners we just had one of our convening meetings today we had United Way of Utah County we had Boys and Girls Club we had orpd we have UVU we have a lot of community sponsors and partners that help and bonnaville and a lot of the orm schools reached out to Boys and

061Girls Club and they looked for after school programs to meet that need for both child care and learning and so you can see on here the average daily attendance on the left and you can see that over the three years we've had an increase at most of the schools a little dip in Cherry Hills so far this year but we'll get that back up um and this is their after school program and then you can see the reading minutes because literacy is part of what they're trying to hit as a community partner you can see the number of minutes that we're gained last year at each of those four schools that participate and so at Bonville for instance they had an additional 44,000 minutes red because they've reached out and aligned their goals and invited

062Community Partners in and just today at our convening we looked at the number of students that were served each day in each of the four schools in orm and it's on average about 45 students each day in those elementary schools that stay for after school programs and so on any given day in these four orm schools that are partners of boys and girls club there's about 180 students that are served and that get not only after school care basic needs met a snack before they head home but they also get help with those literacy goals another thing that we hope as part of the community school model is increased attendance and so we're watching that because if students and families feel connected to the school they should want to be here more and so you

063can look at the first we're in our third year again of that Grant in Oram and so you can look at that first year in 2022 and it's the blue line you can see about 93 94% attendance last year if you look at that orange line you can see about 95 96% on average and then already to start out this year in those schools we're see about 98 97 and so as students and families feel connected their basic needs are met we're removing some of those barriers so that they can be in school ready to learn so it's exciting to watch those Trends and this grant in orm specifically is a five year so we're going to continue to watch and collect data on that some highlights um we met over the summer with our

064community schools in orm and just we had some celebrations and so these are some of the things that Jason coton and his te pulled together um based on our goals again in kindergarten our goal was 4% increase in aadience on proficiency and you can see that there are some amazing numbers there 30 34% change so we celebrate that growth we celebrate the increase and proficiency and we keep setting new goals some of the other schools in Oram Cherry Hills some of the celebrations again with kindergarten their focus was their multilingual students for their student group goal and you can see the grow there and the number of students that are making big changes in their reading proficiency Westmore again another jump 28% and 77% in growth on their acadience reading for kindergarten and then because

065we're a feeder pattern we're looking all the way through and aligning our goals and making sure that we're seeing changes over time so for orm Jor their student group goal was to help their ELD students make adequate yearly progress and one of the things we celebrated is that they came off of targeted um State support for some of their student groups some of their their multilingual groups specifically Pacific Islander and Hispanic so we celebrate those wins in Mountain View we just talked about this at our um convening meeting today we had a goal for two things under concur enrollment which was an increase in the number of credits earned and a increase in the number of students taking at least one credit of concurrent enrollment and that goal was % increase so big celebrations there

066yes um in front of you you'll see that we have your summary report um this is a year at a glance of all the data and stories that we have collected as part of our or Community Schools project um I'm just going to highlight a few things there's a lot of quantitative and qualitative okay okay all right glance through it there's a lot of great stories in here and specifically pay attention to page 19 which our logic model and what we love about that is coherence we see that all of our schools are combining working towards the same shared understanding the Shar same shared purpose and the same goals so that all the way through Elementary all the way to Mountain View we're seeing change happening yeah sorry you're good Cassie has great data to

067share but I am a little worried about our time and I want to highlight some other things going on outside in the district so um as you saw in the feeder map we we do we are in the orm area and we are in some other areas and our Eagle Mountain um community outreach coordinators are just amazing and one of the things that um I love that they're doing is theyve built a partnership and I am so glad Blaine is here because Blaine has been really supportive and really great to work with so we wanted to provide English classes to parents of students and Eagle Mountain and Saratoga quite honestly are um it's hard to find resources out there um it's getting better but it's been very difficult so um my team went to Blaine

068and asked if we could partner with Adult Ed and kit Bramley and it's been a fantastic partnership so last year we provided English classes to 96 um we had 96 parents graduate from English classes um we did our sign up this year and it has grown so much that actually um Adult Ed and Jaren B who I want to give a shout out to at Frontier are paying for a full-time adult English teacher at night we have 196 um parents enrolled we have six English classes going at the frontier um Middle School to serve Evo mountains so it's just been a huge benefit for that family we're also offering we partner with cro Hispano this year Kor he's worked for a year to get them to come to Westlake so we'll also be doing adult

069English classes at Westlake and they're going to do digital literacy classes at West as well um I want to thank Julie because of her advocacy we were the recipients of a very large donation from the ffkr group um and so they Dr off um pallets and pallets of groceries to transportation and um they also gave us fight a sizable um cash donation through the foundation they wanted to make sure all of our pantries had um everything they needed for the beginning of the school year and then um another thing that we're doing is um twice a month um at Cedar Valley we provide tutoring so that brings me to the next thing of where we're going next and one is the strengthening of academic supports so something that we want to work on and support

070schools with is out of school learning time providing tutoring through virtual options before and after school time and um Cedar Valley is a great example of where we feed families and teachers stay and we have volunteers that support that learning time um we're working to expand the adult education and build build more Community Partnerships without Community Partnerships um this work really cannot happen so um we're fortunate to have great people out in our community to support and we're always looking to grow that um we're also placing a focus on health and well-being one of the things that we are really um committed to is providing um healthy meals and snacks to families and students year round so if you're not in a title one school um during the summer many many of our students go

071hungry so that's um a high priority for us to improve that and also increasing access to Mental Health Services through Community Partnerships and through the um building up of our existing Partnerships with wasach Behavioral Health um we work hard to provide continual professional development not only for our service providers but for our school teams and then the last thing that we really need to work on and which um really you have quite a lot of influence over is sustainability and funding so many of the services that we're able to provide and the service providers that we have in our buildings we procure through grant funding and bra and braiding of Grant funds but something that would be important for our district moving forward would be to to find ongoing funding sources for service providers so

072that we can ensure we have a school nurse and an elementary counselor a school-based therapist and a community outreach coordinator someday at each of our ele at all of our schools not just elementaries but um working towards that sustainability piece I went fast at the end because we kind of got ahead on time so do you have questions for my team about this what did you mean when you said sources were scarce resources in Eagle Mountain yeah um like for example until this year Well actually until what the last six months there was no food pantry there was um medical services are limited where we have more resources towards the south end of our County like in Oram we have a lot more resources and Community Partnerships um what are like County Health is not

073out there yet public transportation public transportation's not available there not developed yeah yeah and a lot of our families that have food insecurities that live in Saratoga in Eagle Mountain they also have no car or if they have a car they don't have gas so um you know trying to bring the resources out there way with food deliveries and other things that's been something that we've worked towards that was a great question anything else okay thank you one question yes and perhaps Dr re you can answer this as well uh so when the State highlights you as the model program is it uh what are the factors that they're looking at is it the coordination among service providers is it the Outreach to the community is that the number of services offered what what do

074they highlight there as model program yeah I would say thank you for asking that I think something very unique that we intentionally have done is um many Community Schools models work as um in other districts they have a family center so they have a place a building separate from the school where families are all um directed to go to to receive services and something that was important to us was to um really have the school be seen as that Hub of the community so that families can walk to get services and everything is there something that we've done that is unique is use service provider teams in our schools to meet the needs of students so the team wesle Fant fantastic example and and I that they work together as a team to support families

075we're not referring them to a different place to go for resources so it's worked well and we've seen great results um not only in our data across the board quite honestly discipline attendance um but our academic data by you know strengthens and shows support for the model that when we help students build that thriving community in our own school buildings we're helping students Thrive that way can I add one because you are being humble right but she called you out me out one of the pieces the State highlights is the coordination and coherence among art programs and outside Partners sometimes when we say oh we're collaborating with outside agencies is quite complex because outside agencies sometimes come with their own agenda their own goals their own objectives but Amy and her team have done a

076really good job at building that coherence through the logic model aligning goals so then everybody's working toward those same goals and are on the same page and that's one of the areas that they have highlighted among any other program in the state thank you so I'm in a community where there is a proposal to build one of those or to use an old school building for a family center so how do you see is this not a good idea and I don't want to say it's not a good idea don't get me wrong I don't want to say it's not a good idea um and I think the more services that we offer in our community is always the better it's to me it's not an or it's an and right so we have a

077center in our community that can support families in outside school time and we partner inside schools to meet the needs of our students and so you see that it could work symbiotically together yeah what I would not want to lose Ada it is the fact that we want you know we talk a lot especially in student Support Services about um schools really taking ownership of their students right and so what I would hope is that even with the resource of a community center close by which is a fantastic resource we also feel that ownership that these are our students yeah that it's it's behooving of us to make sure that they have everything that they need to show up to school and be ready to learn every day so my next question is what do

078you feel you know you there's the list of all those service providers what is the week BL what what what do we need as a board to be focusing on funding I mean talk about funding I I warned annaise I was going to just make a blatant pitch for this well we're making a blatant uh I um Elementary counselors are not required by the state so they're not funded by the state and so and yet I would say I see Cynthia back there nodding vehemently yes yes yes right like they are such an important member of our school teams and they do so much in the service of our students and families that um having an ongoing funding source for them would be very import we also it grants could be used to add additional

079Services if some of our school providers like nurses and Elementary counselors were paid for off sustained funding then we could use grant funding to actually strengthen and um create more robust programs around students where right now I use grant funding to pay salaries after that really in addition to that if we go back to the fitter system and you see those red dots we're only in a few of the fitter systems where the needs are throughout our district and so we could be providing same services and meeting needs in every cluster in our district we had a more sustainable funding source yeah and really preparing students bottom line of this work is to ensure that students are ready to learn if their basic needs are met they could learn at high levels okay great job

080thank you very much okay board the last uh item we have for study session is just going to review the timeline uh for the new high school I've asked uh Eric Woodhouse direct executive director of operations to lay out some uh numbers in terms of enrollment at Cedar Valley high school and Westlake High School and then um as we see kind of what that looks like going forward the need for it is there and then Jason can talk about some possible funding options uh as we uh look forward uh with uh with the understanding that there is a reconfiguration currently being considered and on the ballot that would impact that but we'll first look at the numbers kind of where we're headed in terms of enrollment where we project we're headed in terms of enrollment

081and then review some possible funding options thank superintendent if I get up because I just kind just he just sent it to us an email I did I just sent it to Okay so we've been really busy in operations trying to look at a lot of different variables across the district because one of our main responsibilities is to make sure that our Phil facilities are able to um support the growing number of students and declining enrollment of students that we have across the district and so this is one of those things as a a facilities and operations standpoint uh for us to be able to watch because as you'll see based on the numbers there is a need for a high school out there out west and if we look at the projected growth then

082the depending on the timeline of when that high school is built will depend on how creative we need to be as a facilities team to be able to support those student so if you look at the fall 2024 class um the total is 5550 between Cedar Valley high school and Westlake High School West Lake is uh 3,000 the they've ever been before valy was built was 3,200 just a little bit over 3200 in 2018 okay so keep that number in mind because that's the largest ever B and those of you that have been out there to Westlake know what that was like when it was 3200 uh so with ninth grade out so that'll be next year so just for your consideration with nth grade out right now C valy high school would be at

0832400 so timing of that middle school was critical for us to be able to reduce uh the grow there so if you look at fall 2025 West Lake you can see continues to grow 3,100 uh 2026 they're at 3,200 and then at 2027 they're 3290 so that would officially be more than what they've been ever yes how did they calculate the projection for 2025 because that 3110 is smaller than the amount of students that the school grew this year J the school that the school grew this year where we went from last year's numbers to this year's numbers is larer 399 to 3110 you're thinking that this would be larger so the the projection so the the the 3099 is as of August 30th which may be a little higher than projections that projected fall

0842025 is the projection that was made last fall so there'll be updated projections when we do the so these are last year's projections because we don't have we don't have new projection in November so you're saying they could be likely High yeah because that I mean they grew roughly 250 last year yes and we're saying how they're going to grow so thank you so this is based on last year students not sure that's the reality I live in okay so uh our projected timeline and what Frank and I are working off of is a projected opening of the high school in 2028 so if you look at the enrollment here uh Westlake High School in 2028 start at 3440 cell High School be at 2700 can you use your other hand and if we split

085it into how about this I I just can't see through your head thank you my wife says she can oh uh Cedar Valley high school 2078 2078 2078 now this really isn't going to be feasible because when you do boundaries it's not always that clear cut right but it gives you an example of what it could look like uh with three new high schools okay so the further out you go if you project it up to 2029 then West Lake goes up to 3558 at 2876 at this point really at this point we would have to start looking at a boundary adjustment if there wasn't high school so we'd have to shift some of these students over to high school and what happens if we hit the fall 2029 projections in Fall of 25 I

086think we would definitely have to look at that and we would have to either uh do a boundary adjustment or we'd have to get real creative and I don't even know if there's space rank out there to be able to put another satellite W like high school no not unless you put it on the football field the obvious is have ad right sh some of those students to Valley school inrease so I mean you're seeing that it is complicated the further R you go the more comp going to be and the more uh creative we're going to have to be as a facilities team to make sure we're managing grow okay uh 2032 know the three high schools that' be a good number this is pretty high I mean the only thing that we can

087think of from a facility standpoint if this isn't built would have to be uh doing a feasibility study putting that I believe we have property out there at Cedar Valley where it was going to be a transportation was transportation put a satellite out there do a boundary adjustment and push a lot of it out there that's getting Ultra creative that's about the only thing from a facility standpoint that we've thought in this process that we could do to mitigate that so Eric um when you're looking at the West Lake numbers I think one of the things to take into consideration as well is the growth that we're seeing at Vista Heights so I mean some of these numbers like Vista is talking about I mean even our projections look at Vista pushing 2,000 so we

088also potentially have to look at whether or not we have to flip ninth grade to West Lake and how that would impact that with um this Heights growth yeah anyways I'm just throwing that into the configuration as well that um it's not just West Lake it's obviously Cedar Valley it's Vista and then what the implications of that would be good point point uh any other questions that you guys have about the projections yes again I just want to that these are based on last year's projections they're not reflective of the reality of what was grown at the middle schools and the high school and and the challenge is again we we won't have those projections until November Jason I have a really quick question sorry I didn't see where you were um I know too

089that like there's two significant developments coming in there's the one that's coming in right across from Vista Heights that they're already like pulling utilities I can't remember the name of it but it's that giant one yeah that technically the kids are boundar for lake mountain but it's across the street from Vista they're going to actually do a light into our parking lot or whatever and then also the growth in um Firefly so I know Firefly just kind of came online and they're expecting kind of like really I think a fairly fast buildout like over the next decade have we taken into consideration I mean those are relatively new projects so I'm assuming those are not figured into last year's projections as far as those those growth pieces is that would that be a fret well

090it's this doesn't get into the specifics that much of we're including this we're including this it's looking at the past history of growth and going forward so as things grow out we're looking at how fast is it growing continuing to grow and adjusting each year so the specifics of every single house or subdivision is not included each year in the thing but it just looking at the schools as they grow trying to get to that point okay anything else superintend no just I think that's all your slides on this just see correct yeah the and looking at west lake so like West Lake for just the numbers that came on the last day of August they're about 44 more than we projected Cedar Valley is right at the ones we right at so right there

091but like you were saying it's up 235 from last year um but we projected about that amount about 140 I'm just saying when we project 11 students next year and we got 238 but we're not we're not projecting just 11 because we'll it'll adjust on that because we would had amount okay Jas you want to talk through someing options yeah so for the I've been looking at a few things on um so there was four increments that were added in August for the building of for the building fund potentially for the high school we're also looking at a past lease Revenue bond that was for Desert Sky did did you send any documentation on this or you're just giving it to us no I haven't I I'm just there's nothing presented um so there's about

0925 million left in a project or in Revenue bond for um desert sky that could possibly be used it was originally for West Transportation Center so we've also been putting $2 million away for a couple of years for West Transportation if that full amount the 6 million plus 5 a half for this leftover in the desert sky leas Revenue Bond was put towards that um what it's showing if we were to to use that it would get us about $75 million away from needing for that for the four increments plus that 11. half million if we were also to say well let's use last year in truth and Taxation we did four in capital fund also part of that was to help with just operational or capital projects for maintenance U things that Frank needed

093with his team so but but 2.37 or about 13 million per year was put into building acquisition um part of that right now the plan was to use part of that money to pay the lease Revenue Bond potential new lease Revenue Bond so I'll bring I'll share this so basically you're saying if we um if we triggered a lease Revenue Bond you're saying the money's already is planned out from those increments to pay for it if we shifted everything correct there's a few different scenarios here so if we were to say well let's take the four increments that were just done in in this last August and say let's take all the 2.37 increments from last year then to get to the 175 million I'm up in this one here we'd be we'd be about

09451 milon short by the time that would need to be built so without doing a lease Revenue bond this is saying okay we're going to take everything there including the 21 million that needs to be spent this year to finalize the purchase of the land and do the 8 million for the architecture so we'd be about $51 million short now if we were to say this one down here is let's do find out how much lease Revenue we need just using the four increments so we need about a $75 million lease Revenue Bond if we're if we if the board decides to take about the $ 11.5 million that was set aside for West transportation to put towards this building of the high school so that 75 million lease Revenue Bond would generate a $5.2

095million payment for 20 years and that would take about 4% of the 2.37 increments so there' be about $8 million per year going still going into a separate building fund not associated with the high school um another option here is if we use the the four new increments plus the 2.37 increments and do no lease Revenue Bond so say did a calculation here we'd need 4.6 increments added in FY 26 for two years worth that would get us right to the 175 million so it would be 11 increments total but for like FY 24 there was 2.37 FY 25 there' be the 2.37 plus the four and those those would continue with the 4.59 for FY 26 and 27 so that's the number of increments needed next August if we were to do this with

096no leas Revenue mod um and then this one down here is saying let's use as much of the 2.37 as we can plus the four increments but knowing that part of the 2.37 needs to be used to make the payments on a new lease Revenue Bond we could do a about $60 million lease Revenue Bond the payment would be 40 4.1 million instead of 5.2 and that would also get to the 1 175 million using the part that's set aside for West Transportation so looking at this using that and there' be nothing in the remaining amount for other other in the building fund so the savings between getting a $60 million and a$ 75.3 million least Revenue bond is about $9 million in interest savings up here in the if we did it all in

097increments and no lease Revenue Bond it would save $42 million in interest savings from doing a $75 million lease Revenue Bond or 33 million from doing a $ 59 million I'll make a I can make a PDF of this and send it out to that' be great so what is our Headroom in terms of the new law that was passed limiting lbas we can do 86 so any of these would be less than that so looking at that it's whether saying we'll do either a 75 or a 60 and then have the have that paid off over 20 years or this other one if we do 4 and a half more increments next year all to the building fund so the 4 and a half plus four this year plus the 2.37 all going towards

098that there would be no lease questions for Jason so is there a recommendation from staff for business services at this point as to which option they think is better no because we don't know all the the specifics of can can the board do a lease Revenue Bond if there's a split pass or if tell us about the questions involved there the unknowns I mean I heard a little bit about it this morning we don't know if if there's a division in November there's something in the law that prevents us from doing any kind of bond correct uh Craig I think uh our interpretation of that is there are limitations if there is a vision in November there are limitations with respect to lease Revenue Bond increment funding could still occur up until the 26 prior

099to commencement of Educational Services which would be which year 27 20 6 27 if they start Educational Services in 2728 then we could not do increments in 2627 25 2526 would be the last do so Craig what what do you see the the purpose of that those limitations what's the purpose in the law well because they don't want to bind the new board to decisions of this board so as soon as the vote happens in November soon as there's a vote happening in November there a creation of a new District so they wouldn't want the old guys to pass a huge Bond the new guys what to do that the new guys would be saddled with I think is the idea other questions so are all of these on the same timeline to open in

1002028 or do they all have different timelines well this the one here with just doing the four there's more options than just these but the four increments and saying we're going to do all the 2.37 increments all the whole building fund is going towards this it would get us $51 million short so I'm not sure on the specifics if there was a split pass saying okay well we can we can generate 123 million but at that point after that the new District would have to pay the rest so getting to that point getting through FY 27 which would go to June 30th of 2027 saying okay there's 123 million but I don't know the specifics of contracts with with Builders and other things not knowing that it's all set up there full Mountain guarantee I

101think we would need to dig into that a little bit yeah and I still don't know that we're reading the code right on that on the 53 G3 3303 or whatever because it's saying a new school district and a reorganized School District can impose a property tax before the fiscal year but those are that's not ASD well I thought the language was we would be considered the reorganized at that point but those are the like those are new boards that's not us they don't take place until 2027 no but but it's saying that like when those school board members are elected in 2025 they cannot go in and impose a property tax the year before that's how I'm reading it we just may need to see clarification on that one I don't know that that's

102accurate just for the increment but but are you that the that there can't be bonding either Le revenue or geob Bond um I don't know I'm going to have to dig into that one a little bit more but yes uh Jo L these three the blue the pink and the yellow all have construction starting when it was planned at the end of architecture next so that means they have openings when July 1 well would be done to fall 27 open 28 and when do we have to have a decision which way we're going because I'm just really nervous on the projection numbers that we're going to hit larger than we those numbers the board would need to figure out the funding and what they want to do with that I think our plan is to

103begin if there is funding in place to begin this spring build the high school if there's a funding is in place so you're saying I think I've what I'm hearing is it's not a thing to begin building without all the money in place we would need to look into that there would be some challenges on securing that contract for bid and everything with interesting thing P here too though is if there were new districts created and started July be July 1st of 27 right but this High School wouldn't be ready for another year afterwards so how that works with even if the funing is all set there how it goes into there a lot of cont even though it's done there there's another full year of construction plus it takes another another year almost to

104pay all those things so you're inter is taking control of that it need to be worked out so but the blue box doesn't show all of the funding by spring so that one's doesn't have a 2028 opening which one the blue box this blue box or this green one the blue the blue has the full amount through FY 27 because it has but that has to requires 4.6 more increments next August and those would be funding coming in at 25 million 26 million more for two more years to make up that 50 million 51 okay that is our information so great I question there are other needs in the district besides just that high school for we need to finish that project pleas gr if all of our increments go to one project is there

105money somewhere else to work on any other projects or this is it for the whole District this this one here while putting the 9 all those it would be all increments in the building fund would be going towards that one so if there was but this one down here if we were to do a $75 million lease Revenue bond that would leave but it would still only leave about 8 million per year because you're going to you're going to have all of those increments the four increments plus a pay it's going to pull out of the 2.37 increments because there's a payment for 20 years to pay for that um so it doesn't leave a l left about 8 million per year um so not enough to build a school so it would take it

106would take about four years of that left to build an elementary school it's not a pretty picture is it some challenges there are needs everywhere this is a huge urgent need but there are needs other places so I think we need to really be mindful of that and really look at other other areas of the district as well and what we can do for them going forward they still have B high school that still bothers me I can tell you this the new air conditioning system was really appreciated that's good St made a huge difference okay that's all we have I think that's it all right well let's um dismiss this meeting we'll reconvene at 6 o'clock for our regular board meeting thank you all for coming and thank you all for participating e e

107e it is a lovely September evening and we will begin with Pledge of Allegiance led by Craig ringhoff so please arise please join me in uh reciting the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all we will now have an inspirational thought a reflection with uh Pete Gant a few years ago I read this book it's big potential by Shan acor and I found this uh a really good thought here in a fascinating study uh Harvard researchers looked at a sample of 1,52 uh investment analysts who were competing at the top of their game things were going great for them they found a way to succeed in a tough

108and competitive job they felt like Superstars then the researchers looked at what happened when those analysts were moved to a new team at a new bank or left for higher pay elsewhere a whopping 46% of those Stars collapsed they simply were unable to replicate the success at their new bank and not just in the short term the researchers found that 5 years later the analysts still could not perform at the level they once had they stopped being Superstars the minute they left behind the constellation of people who allowed them to shine so I've I've seen that in several cases in education I think it takes a team of people to make great things happen um I the a lot of the things I've seen at my school the successes it's come from several people doing

109that together thank you thank you now we have time to look at our rise Awards and we love to give these Awards uh we have hundreds of people we had hundreds of people that were recommend Ed last year and this is an word that can go to teachers or staff members who Excel and making a difference for students um for parents for colleagues and so we have four people that we are going to recognize tonight and Rise starts stands for remarkable inspiring selfless and encouraging and these people are Sterling examples of that so let's begin with Mark clemon introducing Erin samil you uh eron Summerhill if you want to come on up to the front that'll be great and let's see stand stand right there while we embarrass you and then no face the audience

110let's see is and then stay there till everyone is up for pictures okay Lia Johnson student is he here okay you were not you were nominated by Ela Johnson former student and uh lier wrote I want to nominate the best teacher I have had twice once in eighth grade and again in 11th grade at Pleasant Grove High School while I've already graduated I still live in ASD area and I'm committed commuting to University where I use writing constantly Mrs summer Hills made all the difference in how I'm able to engage with my college coursework when I see how my classmates struggle to analyze or get their ideas in writing I so grateful that I know so many writing tools to help me make my workload not as cumbersome I hope she gets this award because

111she deserves it and so much more thank [Applause] you okay next can we have Alice kums the librarian at Greenwood Elementary come forward [Applause] and she and she was nominated by principal Gant so we'll have him join us as well principal Gant wrote Alice kums our dedicated School librarian goes above and beyond to make the library a welcome Haven for our students she tirelessly Works extra hours pouring her heart into creating engaging challenging challenges and activ activities that spark the love of reading her commitment is evident not only in her time but also in her willingness to invest her own resources to ensure that every student feels inspired and excited about books Alice's passion and dedication make her an invaluable asset in our school Community thank you [Applause] Alice okay next next we would like

112to honor uh Marshall Olen a te Marshall Olan a teacher from Manila Elementary sorry about [Applause] that um she was nominated by Morgan Smith a parent Morgan wrote as a parent it's hard to see your kids who struggle with anxiety go after to school not knowing if they're okay or receiving the support they need from the first day of school on Mrs Olen has been so supportive comforting and patient in assisting my daughter and making sure she is comfortable in the classroom each day Mrs Olsen uses techniques with my daughter that fills her with trust and confidence to get through her day and most importantly trust in her teacher as a safe person to rely on as she's away from home she tells me my student is worth it thanks for being awesome [Applause] our

113next recognition is Will mosbarger is Will here there you go and then we want to invite uh Carly Alex and then Rex if you would also come up as well thank you so Carly and Alex wrote a phenomenal um application for will I'm not sure there has ever been another bus drive driver as fantastic as will Alpine School District hit the jackpot with this employee will always arrives at our house with the biggest smile on his face and as soon as he opens the bus door he shouts out good morning Oliver how are you doing that warmth that he provides every day has been so wonderful for our family and helps Oliver feel safe and [Applause] loved for we' like to shake the hands of all our winners our awardees of the uh rise winners

114will just come this way we'll shake your hands SCH we okay before we move into the community comments and the business portion of our meeting I would like to excuse two of our board members who could not be with us tonight so we'd like to excuse um Sarah beon and Stacy baon sty Stacy will be online thank you all right Community comments we have one Community comment comment uh with Christy esperson so if you'll come forward and tell us your name and what city you're from um you have three minutes go ahead hi my name is Christy esperson and I live in Saratoga Springs um I'm just going to read because I'm feeling a little nervous uh good evening members of the school board I stand before you today as a concerned parent deeply invested

115in the future of my community specifically I'm here to address the urgent need for the new High School in Saratoga Springs we have been patient and understanding to needs in other parts of the district while our needs were addressed with Band-Aids we're out of patience and out of time as of last Thursday Westlake High School had 3,245 registered students already more than your projections for next year and have grown over 40 students from the beginning of the school year less than a month ago regardless of the outcome of November's election you bear the responsibility for all the students until 2027 you cannot delay any longer our children deserve a school that meets their needs and provides them with the opportunities that they deserve every day that passes without a definitive timeline is a day lost

116we have entrusted you with our tag it's time for you to deliver on your promise and provide our students with the high school they so urgently need thank you thank you Christie all right we will now move into the business portion of our meeting uh we need to have um a motion to approve the minutes that we approve the minutes and a second second okay it's been moved by markk and seconded by aah is there any discussion seeing none all in favor say I I any you oppos say nay thank you the amendments are approved yes you've received your claims for the month and I recommend your accepting acceptance of the claims I move that we accept the claims okay and a second second okay it's been moved by a and second by Mark is

117there any discussion concerning the claims seeing none we'll move to a vote all in favor of approving the claims say I I any oppos say n okay the claims have been approved you've also received your routine business for the month and I recommend your acceptance of the routine business thank you do I have a motion to accept the routine business I move that we accept the routine business is there a second I'll second it okay it's been moved by AA and second by Julie that we accept the routine business is there any discussion seeing none all in favor say I I any oppos say nay okay the routine business has been accepted action items yes the first action item is resolution 2024-25 authorizing the approval of a cell tower Amendment between Alpine School District and

118T-Mobile West Tower limited liability company and we recommend that you approve that resolution okay do I have a motion to approve resol resolution 20124 d012 so moved and do I have a second okay is the move by Mark and seconded by AA is there any discussion about the cell tower I believe this is the one at orh High I correct yeah correct uh seeing no further discussion all in favor say I I I any oppose say a okay the self tower has been approved resolution 202 24012 next item is policy 6161 selection and Adoption of instructional materials as an existing policy that has been uh revised and continues to be revised and uh appreciate Craig Brinkerhoff being here who is our executive director of Legal Services who oversees our policy committee I understand there is

119some uh discussion on uh this policy so we will open that up to board members uh for their review of this policy and a determination of what action to take on it so as the policy um committee reviewed this this morning is as a policy we want to make sure that we get really just as in line with state code as we can and make sure that it's a really good policy for our um employees and for our um our students and our families and so at this time um I recommend that we table it um I don't know if we need discussion on that or if you if you would like me to just make a motion I think we need a motion in a second and then we discuss I move that we

120table policy 6161 selection and Adoption of instructional materials revised is there a second a second the motion okay it's been moved by drin second by Mark would you like to explain why we want to table it let's um kind of air that for a minute yeah um this policy is a rather long policy it's 17 pages and just in a final review of it this morning just found a couple places that the committee would just like to really make sure that we have nailed down before we um take it completely live and implement it across 92 schools in the district so we're just recommending table at this point okay is any other discussion is there any uh deadline we're trying to meet with this or will it be okay to wait uh so the the

121state code is in effect for sensitive materials now um so we would this this policy helps us guide guide our district through the process that we need to follow nonetheless because the state code exists we would be bound by state code regardless so this will help help guide us through that process but even without this policy like we would still be bound to what the code requires us to do so my understanding is we've uh we have a version of this policy approved that we're working under at the present time is that correct that's correct uh the current the current version of the policy is outdated right just just for the public this particular policy we have spent I don't even know how many 30 hours probably on this policy and we want to get

122it right we want to make sure that every uh ey is dotted and every T is crossed so that we are in full compliance and so that there's no question by the public about what the process and procedures are a a comment and yeah I just want to comment I appreciate the care um that the um policy committee has has shown in this policy because I think the two items that Joy Lynn has brought to light are indeed important one is concerned with um teachers rights um and their their right to express themselves on their desk and the other is uh concerning the appeals process in the event that there is an appeal to a uh challenge a book challenge decision so the they're both critical things that need to be discussed and resolved is

123there any other discussion I think many of us felt especially with two of our board members um excused tonight that it might be prudent to wait till the next board meeting and um Bring It Forward at that point all right let's vote on that all in favor of tabling this for tonight and bring It Forward at a future board meeting say I I any opposed say nay okay we will uh table it until uh the next board meeting then okay Dr forworth okay the next uh item is a discussion Poss possible action item uh we just to give uh remind the board of a little bit of background behind this we made some recommendations last year to go into effect for the 2526 school year regarding uh District gifted and talented programs Advanced learning labs

124and the Dual language merging programs we did a study of those and made some recommendations those recommendations at that time did not require a board vote to approve those those were to go into effect for the 2526 school year during the 2024 legislative session the law was changed requiring board approval of program changes such as dual language emergent and gifted and talented and so we have reviewed those recommendations and still hold to those recommendations as a staff appreciate Dr Ruiz and Eric Woodhouse and the work that they've done on that the uh formal study recommending the board begin their formal study of this allow the uh required amount of time uh as uh dictated by Statute and the process so that we could um reach the determination in December uh on those recommendations that would

125give enough time to do the hearings and go through the process processes outlined in statute but we would need to begin that process now in order to conclude that by December uh which is required in this in the law so we recommend uh that the board take action tonight to begin the formal study of this and uh all the ramifications associated with that with these program recommendations you will see that there also some boundary and closure School closure um considerations as well so we will uh turn the time over to Dr Ruiz and Eric Woodhouse and have them share with you uh some information on the recommendations and then open it up for uh board discussion and if the board sees fit a motion to begin the formal study we're bringing to you sorry I'm

126going to take this is kind of like too high for me we're bringing to you staff recommend ations from two different points of view from the access to the programs point of view as well as the facilities point of view and so we'll be sharing that information so you could see more at a granular level what we've looked at up to this point to bring forth these recommendations for formal study okay so we'll start with the advanced learning lab program as Dr far worth mentioned here's a a tentative timeline that we recommend uh from September to December the formal study in December taking a board vote and then December January um notifying um personal appearance of such changes if there are any at that point okay so we'll start with the Eagle Mountain area again

127as we've presented said before we'll do that by city um and we are recommending that we maintain the all program at Hidden Hollow um and that we create a new program at Silver Lake Elementary to provide that Equity of access to these programs and expanding the program um to third grade so from third grade to sixth grade standardizing the entry point of the program in third grade in Saratoga Springs we're recommending to uh maintain the Lo the AL program at satatoga Shores but again expanding that or maintaining sorry that's one of our locations that already has an entry point of the program in third grade in the Lehigh area uh we recommend to maintain both programs one at Sig L and the other one at North Point but standardizing the access starting in third grade

128in the Alpine sitter Hills and Highline Highland area um we are recommending the same thing as before where we want to maintain and continue to monitor the three programs in that area and study its effects over time and look at it enrollment Trends and other Associated variables before making any other recommendations in a couple of years or so in the American Fork area we recommend to create a new program uh American Fork we currently have no programs um to the all program and Al and standardize um its entry point in third grade now when we open a new program that's phas in so we're not doing all grade levels at one point we will start with third grade and then year after year at a new grade I just want you to keep that in

129mind when we recommend a new program in the pleasant growth area um we recommend the potential closure of lynon Elementary we recommend to study the possible move of Lyndon Elementary non students to Rocky Mountain Elementary and study the possible move of the all program to another Elementary so right now that is to be determin that will be part of our formal study okay Dr ree I just clarify for the board the alll program movement is not dictating or causing the closure of Lyndon Elementary that is contemplated because of a dual language imersion program but the all program at Lyon would be affected by that so this will make more sense on all of the movements when she shares that uh DLI program adjustment yeah and we'll go into more of the detail again when we

130look classroom by classroom from a facility standpoint you'll see um why we're recommending um these three different pieces um with the Oram and Vineyard area we recommend to maintain the program at Foothill uh Elementary and as Dr fsor uh led into that that piece I'm going to have Eric explain kind of the granular lever that we got to uh get to these recommendations on that last slide you said Foothill but you did not mention Oram maintaining Orum Elementary oh yes sorry okay maintain o maintain those programs at foo Hill and RM Elementary and standardize the entry point thank you I'm going to review the DLI before the facility okay yeah so I'm going to try to be as clear as possible on the process that we used from a facility standpoint to see because the

131challenging thing we're going to be looking at the upper leftand corner at the lyen Rocky Mountain and consolidating those two into one school the challenging thing about this situation is that you can't just take a simple average and say up at the top you've got uh 425 regular education students and 209 for a total of 634 and they have um 28 available classrooms now if you'll notice up at the top where it says classrooms available it says 28 and in parentheses it says 31 they have 31 uh classroom size rooms but they are three of those class classrooms are special classes and we do not displace special classes when we consider uh combining schools and so those stay as is so we've really got 28 classrooms to be able to work with in that situation

132but you can't just divide those by a typical class size of 27 28 because when you're talking about the nature of a special program sometimes there there are variables there and so what we did is we ran the numbers based on move up students so if this were to occur next year and we took the second second graders and put them in third grade currently from both schools what would the enrollment be and then we can consolidate those in the regular classrooms the challenging thing is when you look at the DLI or the all you can't combine an all classroom with a regular education classroom because they have their own special class in the Dual language immersion if you look at other um schools you have the English class and then you have the language

133side of the class and there at Rocky Mountain those those numbers are quite low and so but they still need their own classroom you're not combining that with the regular education class to so for this consideration if you look um we have 28 classrooms available we would only need 23 classrooms if we combined Lynden regular Ed with the Rocky Mountain regular education so there would be plenty of room for them to be able to go in the challenge is is having DLI and all there at the same time and I know last year when we were talking about the study there was uh some energy around can we just take them all there and put them so if we consider taking them all both those programs and putting them at Rocky Mountain as well you

134would need 12 classrooms for the DLI program which would put you at 35 classrooms needed if you put the all in there with it you would need 39 now one of the caveats that we wanted to consider are the out of area students because they're in orm sometimes a lot of those students are out of area and we found that there were considerable number of students that were out of area that were not in either the all or the DLI program so if you rebound boundary uh and doing a boundary adjustment you could say uh that those uh students will go to their neighborhood schools or you could reboundary and say that those are going to be a part of the school moving forward either one of those options if you drew the boundary to

135say You're going or you didn't redraw the boundary to say you're going back to your neighborhood school then you would only need 19 regular education classrooms and you could make it work with 31 classrooms for the DLI program to be in there 35 if they're both included or 19 and then the four with the all if you were to move the D Li somewhere else so those are just variables for you as a board to consider if we um did the out of area back to their neighborhood schools then you would be able to make it work with one or two trailers You' need two trailers to be able to make that work is it feasible it's feasible we could put two trailers in now this takes into consideration the move up numbers so just

136like out west you can say well the um the projections are going to be a lot higher or the the enrollment is going to be a lot higher than the projections and sometimes in orm you can say well the projections are going to be a lot lower than what they are now and that might be the case too so I gave you a worst case scenario if we're tried to look at high enrollment numbers to see exactly how many classrooms would be needed because we don't want to make a recommendation that we can't be feasible with and then all of a sudden say yeah we can do this but you show up and they've got way too many students and you actually need more classrooms than what you considered so we tried to be very

137thorough we run this but we ran this by the elementary supervisors and um they said this is very accurate we walked the school to make sure we had the number of classrooms correct so with that consideration are there any questions about that so could you just go over the problem we're trying to solve because I know both those schools are pretty healthy in terms of the total number of students and so could you just review what problem we're trying to solve well I think it's a program consideration you've got an aging building there in lynon right and so I think you've got a newer building there at Rocky Mountain so as far as seismic is concerned I think that that's a viable option to be able to utilize that school and move them into a

138a building that's a lot more stable in that consideration but lyndon's still stable but I think you just want to make sure that your enrollment is good for both of those schools and combine it so that you've got more opportunity the regular ed students there at Rocky Mountain are only 209 and so I think what you're trying to stabilize is that regular education population um so they've got more consideration for uh number of students in a particular class so if the regular education cohort only has one teacher there and those kids have been together for you know five five years in a row in the same class because you don't have a lot of options there then I think you want to start looking at well maybe we need to make an adjustment so they've

139got a few more options for classrooms so those are just some of the considerations for you as a board to consider those 209 regular ed students at Rocky Mountain are those all in boundary students or are some of those out of boundary some of those are out of boundary yeah they would be included in those uh students that I mean if if you wanted greater detail I could get you that detail because I've got it in another spreadsheet this is just a summary so you talked about outer boundary students being sent back to their old schools um would they still have the option of coming to Rocky Mountain if they wanted to or would Rocky Mountain then be a closed school I I think that that's a variable that we'd have to consider I'm I'm

140only including that to see if it would be possible so if you took out the out of area then I think you've got a little bit better of a situation to be able to make the classroom work with both the regular Ed and the DLI but if you didn't then you're still going to be stretching it because you've got 35 classrooms needed just procedure question were you going to share the DLI recommendations after okay so I think some of this will make sense once you see the DLI recommendations then let's go back and see the the full picture and we'll get to that yeah see this slide again after that after the DLI recommendations one thing to keep in mind remember from our previous study programs thrive in schools that have an enrollment over 700

141students 800 students and so for the health of the program if we continue to keep them in schools with declining enrollment the sustainability and the uh of how those programs can Thrive is questionable right it's um we don't know what the future will have for those programs with declining enrollment okay so with DLI same timeline um with the new Middle School um we recommend to shift um the pathways a bit in the Eagle Mountain area we will bring Mandarin Chinese to Black from black rich Elementary to the new Middle School to C valy high school and then we'll create a new pathway for the Spanish language two Mountain Trails Elementary two Frontier Middle School and C Valley High School which are the same Pathways we share um last year okay in satatoga Springs um we're

142maintaining the two Pathways man in Chinese to riverv viiew Elementary to Vista Heights and Spanish the Spanish DLI program from Harvest Elementary to Vista Heights to West Lake High School and we understand and acknowledge um that sometimes it's challenging or complex for a middle school and a high school to have two Pathways but we feel like that's temporary until we build build a new high school and then we'll readjust those Pathways in the Lehi area will maintain the French DLI program from Belmont to Viewpoint Middle School to Sky Rich high school and create a new program Spanish DLI program from River Rock Elementary to Willow Creek Middle School to Lehi High School in the Alpine Highland and citter Hills area we will maintain the Chinese D program from Alpine Elementary to Timberline Middle School and

143Lone Peak High School and in the American Fork area we will continue maintain the Spanish DLI program from Legacy Elementary to American Fork Junior High to American Fork High School in the Pleasant Grove Lyon area this is our recommendation considering the conversation that we just had uh is to maintain the Portuguese dual language immersion program at Rocky Mountain Elementary in the orm area we will maintain the Mandarin Chinese from Cascade to Canyon View Junior High to orm high school and also in the orm vineyard area we recommend to study the potential closure of wisor Elementary to study the possibility of creating a DLI magnet school at Orchard Elementary and maintain the Spanish DLI pathway from Cherry Hill Elementary to Lake rid Junior High to Mountain View High School okay from a visibility standpoint here's what

144we looked at so in order for the um the school to be opened up in Orchard we it would trigger several things so we wanted to look at uh the four schools that that would impact so if we were to close Windsor Elementary it would impact Northridge Orchard and Windsor all of those okay so we wanted to study from that perspective uh could Northridge handle the population so the regular education numbers from each one of those schools now we did draw a artificial boundary at Orchard um and we didn't take all of those students but we kind of looked at the boundaries that made sense so there may be more students uh coming from Orchard to Northridge but the majority of those students based on um safety roadways it seemed like the majority of those

145would end up going into Foothill and increasing their um enrollment which I think would be a good thing so when you look at this program study uh 36 16 are there at Northridge uh 36 would be coming from Orchard 205 would be uh coming from Windsor a lot of those uh Northridge students are already out of area from Windsor anyway uh surprisingly their current enrollment for a total of 557 so the classrooms that we would have available there are 27 classrooms needed to be able to make that possible are 22 so you've still got some cushion there of about five classrooms if you were to make that possible but we still have to to look at the foothill Orchard situation so if we look at that the regular education po um population at Foothill is

146320 and then coming from Orchard if we drew that artificial boundary would be 150 of the current students for a total of 470 but you've also got the Alo program there that we want to make sure that we've got classrooms for so there are four classrooms there at the school for uh sorry the classrooms available are 33 the classrooms needed for regular Ed are 20 if you add the four from all the total you need is 24 but there is something to consider there at Foothill because they do have giant steps and they have some special classes there that we wouldn't want to displace those take up seven of those classrooms so in all total you would need 31 but they still have 33 classrooms available so that one would be feasible from that standpoint

147as well the last thing to consider is if you made a DLI magnet at Orchard Elementary would that be possible so when we look looked at that there would be 377 uh students from Orchard 361 at Windsor for a total of 738 students that would be going to that magnet program so when you consider how many classrooms they would need it's a pretty good balance um in both the English side and the DLI side for those classrooms and you would need I believe uh for the DLI it would start in kindergarten and so we took that into consideration so you would need uh two classrooms for the English side of DLI and two class rooms for the DLI the language side for a total of 14 classrooms uh for the English side and 14 classrooms

148for the Spanish side for a total of 28 you have 28 rooms available there so you have just enough room to be able to make that work but I don't really see it growing more than that so I don't know that you could overestimate it feels like it's right on or it could be fewer depending on how many but that's such a thriving program that I could see it pro being 28 for a while any questions about the data there I'm wondering about buses if the Lyon students are taken to Rocky Mountain um is that far enough away that we would provide a bus for those students and the say with Northridge students going to Foothill is that far enough way or would the parents have to drive then so sorry there there wouldn't be

149any Northridge students going to Foothill um there would be some orch me students going foill we'd have to look at that not sure I think um probably the biggest consideration is um you know you do have some Aspen students that are attending lynon and would they go to Rocky Mountain then would they have to cross State Street or Would we reboundary that I think anytime you make a consideration like this that is going to have to be one of them how are we going to get these students across some of these busy roads uh you know we would work with the city of orm to look at the infrastructure there or we would have to look at busing and I think we just take a a case by casee basis on some of those considerations

150but that would be something we would do during a deeper study um what we're doing here is just proposing that we study it a little bit further and make sure that we're really drilling down on a lot of these details because there there really could be some that we really need to look into further so when we come back for a vote in December would we have maybe explored some of those possibilities yes that is when we would have to cross, 1600 to get to Northridge that's when we take all of those things into consideration and really bring it back to you to really make sure that we've considered all those variables Eric you said that that uh the magnet program would fill all the classrooms um do we have a sense of what class

151size those are or is that just a uh they're I mean I don't have the exact square footage of them but they're regular classroom size they're they're not small I meant I meant oh how many students uh I think it's about 30 30 in each class Hefty sizes okay yeah yeah I guess I was just under the same ratio yeah class siiz ratio that we have in our other schools except I think in DLI they're a little bit higher when you start off because you start to see attrition as they get older so it's a little different yeah and and I don't know in the magnet program we would have the attrition yeah I guess it was my hope that that with a magnet program there would be room to grow in that building and

152you're saying there's not a whole lot well I think uh this does give an ideal situation for you know two different cohorts to be in the school and it can Flex I mean you could go up to you know 32 33 in a class which you typically don't have in a DLI you could cap it um but it gives you opportunity if there are a fewer you're still going to need the same number of classrooms so again I don't really see at least from a physical facility standpoint um that it would really Flex beyond that we would still have the program at Cherry Hill uh as well I think that's uh uh Analise the uh the enrollment Spanish dual dual language immersion program enrollment those two schools has stayed fairly stable around that amount yes

153yeah currently we are subsidizing or we are supplementing the Rocky Mountain program with four and a half extra FTE if we pursue this course would those still be needed or would that um would bringing those populations together alleviate that need we are hoping that it alleviates that need we've seen in other schools where the enrollment is higher uh we're not supplementing programs in those schools so the overall enrollment of the of larger schools are already helping and mediating that issue um where in smaller schools we just don't have enough students to mediate that and then dual language emerging programs where the numbers don't justify uh that aren't sufficient to have the normal class size then we would look at doing splits between grade levels to address that which would bring down the need for supplemental

154FTS yeah and that would be just a more Equitable treatment of DLI versus General ed students yeah I think to answer Mark's question before with respect to uh the Linden Rocky Mountain it we have uh students in Lyndon in a significantly old facility that needs some additional work we have room in a neighboring school where the boundary population is so small that the students do not have full access to those programs and opportunities so by bringing that population together would give all students the opportunity to participate in those programs balance the Dual language emersion program with the boundary population and then the uh we'll have to see where the Dual language emerging program goes in terms of enrollment but its fluctuation in enrollment should not negatively impact the boundary students right and then that's where

155the alll program is looking for a home right that's the AL program would be moved to another Elementary School in that area so that the school does not have the all and the DLI program and other programs in the it becomes challenging for administrator to administrator administrate all those programs and becomes challenging for your boundary students who are not dual language immersion or in the advanced learning Labs that's to be determined okay the placement of that uh gifted and talent program yes would be determined through the study would we have that recommendation by December potentially yes well and it's my understanding according to you uh that Sarah that currently orchard Elementary has combined classes a lot of combined classes and orchard Elementary is sitting right back here and she's not this is not a healthy

156um that's not acceptable Cal over I just want our public to understand that there's a need there's a real need thanks Cynthia I'm just gonna it's just not as healthy as it could be it could be much healthier because we do have some kids that go through first grade through sixth grade in a split class every year year they don't ever have the option of being in a class that is just focused on one grade level and that's like every year we have to Reed design what we're doing so I think this is a a better situation for our gened students and an exciting opportunity for the Spanish dual language program I think both both programs will have more supports for all students thank you okay there you go thank you so those are recommendations

157to begin the uh formal study of the associated Advanced learning lab recommendations and gifted and and dual language immersion program recommendations with the associated uh boundary and closure considerations as well so the uh schools you're considering for the AL program that's currently at Lyndon are in that group of schools so notification would go to this group of schools and the determination of where that all program would be one of those probably correct yeah our initial discussions are a commitment to try and maintain an advanced learning lab program in that neighborhood area but it I mean I guess I was I can't remember the slide that talked about Al programs but um right now the back yeah so the the one for Pleasant Grove was that uh lyen one but there's probably it probably wouldn't go

158to another school in the Pleasant Grove cluster right because we haven't we were not notifying any other ones of that do we have to notify them if we're thinking of having e program go there well that's part of the process that'll be part of the study we would notify them as part of the study that we're beginning the process notify those that would be affected by it take public feedback on that and then make a determination in December so possibly the Alo program would go to another school in the Pleasant Grove cluster not necessarily one of those in this other group of changes correct so we don't have that's what we're looking at yeah I'm just trying to I just want to make sure we get the notifications done right yes so we don't have

159to notify them if the study possibly could put the AL program into their school just if it was going to be removed is that correct no I think we we would notify every school that would be affective but the receiving school that uh we're considering for receiving the Alo program would be notified patrons and that uh boundary would be notified that's my understanding and then those students that are participating in that program would be notified of that potential change yeah correct we don't have to do that yet so okay when does that notification have to go out because that's yes if the board if the board votes tonight to begin the formal study then we would begin the process of notification but we don't know all of the schools we going to notify yet correct

160no I'd like to make a motion all right I think we're ref motion go ahead I'd like to move that we initiate this study process um for uh to study the alll and DLI programs both boundary and possible School closure um do I have a second second it okay is there any further discussion I'm I'm still slightly confused when we start the process we have to notify schools are the students attending those schools but we haven't identified all of the students that we all of the schools that could be impacted potentially another school in the Pleasant Grove area and potentially Aspen so since they're not listed in this study when will we know if we're notifying those students as well yeah we will make the board aware of uh those notifications when they go out

161I think the our timing understanding of the timing was the board makes a motion to begin the process and then we move forward with the process of notification what I see here is a December January notification of future changes that would be once changes are finalized right the notification of potential changes would happen immediately yeah I'd like to make one comment about um having a gifted program at Shelley Elementary just a little historical background our gifted program in this District started 40 years ago this year and it started at Cherry Hill Elementary and at that time Cherry Hill had the gifted program the first one in the district and they also had uh what they call Spanish Immersion and so it was a real um Greenhouse a real hot House of of activity and it

162was exciting and then after one year at Cherry Hill uh the Barrett program was opened in American Fork and they had a program here in in American Fork for many many many many years and then it has moved different places so I am really excited about two things one is we have a program back in American Fork again which I think is good and also that we're finally moving down to third grade which I also think is a good thing so I'm really very very pleased with those two possibilities any anyone else with comments well as as we've said this is this is a plan that we've had in place and that we've discussed um previously I'm just excited to be acting on it and I think it implements some very important changes um as

163far as location and ex you know accessibility as you outlined that are important to um make these programs and opportunities more available to our our students throughout the district I just wanted to mention that I appreciate you going to the work of accounting classrooms and meeting with principles I uh I think that uh alleviates some stress as we think as the public looks at this when they realize you've you've done a detailed examination and I think we'll go even further because we do want to make sure that it's feasible so we would be meeting with more of the principles and going through what their understanding of it is too I think this is an effort to make those programs viable programs you've seen other districts in the state that are terminating those programs because of

164the challenges of boundary adjustments and balancing and the demand that it places on and so this is an effort to ensure their viability uh and ensure that they don't negatively affect the boundary students as well to provide um the needed resources for all without the need to supplement that to to keep those programs open I think thank you Dr fun I think it's important to reassure the public that um that we and Alpine are committed to both of these programs and providing opportunities for kids wonderful opportunities um are we ready for vter Is there further comments I just have one comment or question is it possible as we move through this process that um at our board me our board meetings in the future that we get an update on a regular basis either in

165the study session or in the work session so that we're really transparent to the public as we move through the study process as to what schools are being included or looked at or what progress is being made I think all of the schools are delineated that would be affected with the exception of where will the AL program that is at lyen being possibly placed and so we'll we'll Shore that up and then certainly we'll keep the board uh aware of the process and the opportunities for feedback I just wanted to um point out that you know our area in in orm has uh is kind of had heavy on programs but it's traditionally because we have been trying to shore up enrollments that have been shrinking and I think we've seen that inevitably that catches

166up with us and so this is a course correction and you know we have some wonderful healthy um Spanish imersion programs or DLI programs um but I think that this will um make them more viable into the future as well as uh support our general ed students uh going forward and I especially want to to reach out to the Windsor community and just let them know that we value your input um and your community and we want to work with you to preserve your community are we ready for a vote okay it was moved by a and seconded by Julie that we approve the commencement of a formal study for the DLI and all programs all in favor say I I any oppose say n all right that study has been approved let's move forward

167they haven't heard her yet so we got a confirmation in the back that she was affirmative on that okay okay thank you thank you board member baitman all right Dr fernworth a membership report yes you've received your membership report we had the opportunity to get a review of that uh this morning in finance meeting and so we continue to see some growth in some areas uh we will uh do the end of September count and then the team will be putting together the submission to the state for the October 1 count and I would anticipate by the latter part of October we'll have some solidification in that and then the team will be working towards having our enrollment update for November okay thank you are there any board member reports at this time um yeah

168so I have a couple comments um they we had a really great uh study session where we heard from student services um and talked a little bit about some of the Dynamics happening with our community outreach coordinators and um just wanted to um remind citizens of Saratoga Springs that tomorrow is our 911 day of service and um we're specifically doing a Westlake uh food and clothing drive from 6:00 to 8:00 pm we have a phenomenal community outreach coordinator Kori is phenomenal um but I have also seen those uh shelves be very bare so I would just highly encourage uh individuals they're actually going to be doing a drive-thru through the loop so it's kind of like Walmart pickup but in reverse so if you want to go to Walmart and do your order and then

169come to the school and drop it off we'd really appreciate it um I also just wanted to express my gratitude to Senator Grover some of us were able to meet with him today um and have a discussion about amending parts of the district split Bill to um create better protections for employees particularly those who are not um associated with a specific School building I think we came up with some really great ideas and I'm very hopeful that we will be able um to put some pieces into code and into place that will better protect employees so I just wanted to thank Senator Grover for his willingness to make sure that um that everyone is looked out for um and then I do have a request from the board um I'm going to request that we

170have a discussion action item on our next agenda to discuss the aoga Springs High School um in addition to the Dynamics that we talked about today we also have significant concerns with atch West um I think that we need to make a decision moving forward um so that our communities can adjust accordingly so that's an official request that I am putting in for our next meeting can I just second everything that Julie said since it all impacts the area that I represent and she said it so eloquently any other board member reports I would like to just Express appreciation to United Way on Thursday we will have our United day of caring uh there are many of our schools that will be the recipient of some work organized by the United Way we'll have a

171kickoff breakfast down in Provo and then uh many United Way volunteers will be at our schools uh doing some work so we appreciate our uh partnership with United Way and their support of our schools uh similar to what Julie mentioned uh we benefit greatly from Community Support of uh the students uh and Facilities that we have last Thursday the Alpine Foundation sponsored their annual swing for the Stars golf tournament and uh it was well attended it was a lot of fun the weather was great we had sponsors at every hole and the um money that is raised from that goes to the Stars summer reading program and it's one of the Premier programs that we use for for our elementary students especially first first graders who've got a few challenges and the growth that they

172experience in those summer programs is phenomenal so we want to thank all of those who participated in that who came and engulfed and donated and had fun but who are making that stars program possible for us I wanted to do a quick thank you to the city of orm uh who they also had their 911 Day of Service on Saturday and included as uh part of that project the parks side um Elementary and just appreciate all that they've done to help our schools okay any other board reports then we need a motion to adjourn I move to adjourn second okay it's been moved by Joy Lyn and seconded by Mark that we adjourn all in favor say I any oppos say no or nay okay we stand a journ thank you for coming with us

173and particip deting tonight you might be able to get home just in time to see the big debate on TV tonight for