001All right. Like to call the board of directors committee as a whole meeting agenda for March 20th, 2025 to order. Let us stand for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all director. Can you do roll call, please? I'm sorry. Roll call. All right. Superintendent Lumine, present. Betty McLaren. Director Betty M. Present. Um, director Lawrence Ham, present. Director Joe Neil, present. President Amanda Johnson. President Vice Director Beverly Harris. Vice President Beverly Harris. Ken Washington. Director Ken Washington. Al Jacobs. Solicitor. Al Jacob. Solicitor. Present. Lavender Sams. President. Tasle Morales. Director Tasle Morales. Uh, Bill, Director Bill Riley. Roll call has been called. At this time, we're going to have a report from
002Director McLaren. Good evening. Good evening. We have two announcements and that is that legislative breakfast is May 16th at the DCIU 200 Yale Avenue and there's also a U artificial intelligence and education webinar for um March 31st at 7 p.m. There was permission for um DCIU English as a second language program specialist certification program to conduct fieldwork and observation hours from February 1st, 2025 to June 30th, 2025. It's a program which allows um teachers to certify a certificate in English as a second language because we have so many um foreigners coming in who don't speak English. Then there was an approval for the membership with the Pennsylvania Head Start Association for um January 1st, 2025 to December 31st, 2025. There was also an approved contract with Chester Upland School District for information technology management and
003staffing services from March 6, 2025 to June 30th, 2030. And it was an approval to participate in any legal constituted um cooperative purchasing program including but not limited to PPPMs um Keystone Purchasing Network, Pennsylvania Department of General Services, Commodity Contracts, State Bids, US Communities and Delaware County Schools Joint Purchasing Board during the school year 2025 to 2026. And there's an approval to award Mac Construction, Inc. a general contract as a low bid for an expans expansion of the Ashton's cosmetology project and they have saved the there are some dates to be saved and I mentioned the legislative breakfast at 7:30 on Friday, May 16th. CCIU Educational Foundation golfing outing which is a fundraiser May 19th and the employment recognition dinner which is May 22nd at 5 at Springfield Country Club. That concludes my report unless
004someone has questions. Any questions? You said May 22nd is what the um lunchon GCIU employment recognition dinner. the time 5:00 p.m. at Springfield Country Club. Okay. Thank you. I just have one comment for the legislative breakfast and that is I did share the information with Mrs. Vicks uh for her to reach out to the board. So if you want the RSVP so that she makes sure make sure the RSVP. Thank you. All right. We will have director get this presentation. Good evening. I'm going to present the uh facilities committee information. We have the uh Toby Farms tank. Toby Farms tank removal. The project has been approved. We have the Main Street HVAC renovations. It's a U modern direct expansion heat pump system. We're are still evaluating the uh lowest responsible bidder. We have the Toby
005Farms toilet rooms. 100% of the the toilets will be renovated and the contracts are drafted and pending signature. We have the uh installation of door alarms at the following schools. Toby Farms, Main Street, 1350 uh human resources and the 1450 Edgemont Avenue stem. We have the Chester High School roof. The scope includes removal and replace replacement of the buildup roof along with the caulking and liquid applied roofing. We have the uh KUSA environmental repairs grant and we have a CUSA boiler removal replacement and abatement and the cheerleader locker rooms renovation which is still being planned. And that concludes the facilities report. Thank you. Any questions? All right, we'll move forward to our our staff presentation. So, Dr. Hail and she passes it to Miss G. Good evening everyone. Good evening. I will be going over
006um the resolution items that will appear in the receivance meeting next month. Next week, I'm sorry. Um so we have our our normal ones, payroll pay um the approval payments, tax collectors was zero this month because um everything after February now goes into the delinquent status and that's handled by um another uh entity and so we haven't collect anything for the month of March. um payroll um the typical around about $2 million a month. And then um as far as the payments, there was nothing unusual about our payables that was issued this month. And you can see the uh the actual check credits on the uh as one of the attachments on the uh uh resolution reports. Um coming up we have to well we want to want to thank Miss um McLaren, Director McLaren
007for um being our representative to the DICU. I believe your term ends at the end of this school year. And so there will be on this agenda coming up um the election of delegating a or renewing Miss McLaren membership. So that'll be on that that vote should take place in the next uh receivers's meeting. Thank you. And then we also accepted some budgets um from the DCIU the votech budget, the special education budget, the um and their their total Delaware County in intermediate budget. And so it would be our portion of their budgets that we we're accepting. Um item C9 is uh Miss D Miss Bowser along with her her new staff will be attending the um 2025 SEAL summit uh coming up. I believe it's next month in April. Also on the agenda is
008the e-collect. So e-collect is our um tax collector. They do the billing, the collections. So they're uh they submitted their new schedule fee schedule for next year. They all the fees remain the same except for one. They added an additional fee on there for $40 um for delinquent notifications. And that was uh C10. C1 is the approval of the existing uh board of trustees for DCC um Delaware Community College. And it's a six-year term. and the request was to approve their their new term. It's the same board. Um, no changes. And then C13, oh, C, I'm sorry, C12 is E finance. That's our accounting system. That's the renewal uh subscription for our accounting system. And C13 is the uh request to join the Delaware County Land Bank um for for this for the and it
009if you have any questions about you can ask the a land bank um if you already know what a land bank is explanation. You're shaking your head. Yes. Okay. So, um that is to join the Delaware County's land bank um uh progress pro uh process and then Miss Hills will go over all the from C14 that's all grant and capital related and Miss Hells will go over that. Any questions? No. Thank you. Good evening. Good evening. So, item C19, uh, two of the facilities were already discussed by Director Washington. Um, so I'm not going to go over those unless you have specific questions. our facilities managers here if you want to specific information regarding those facility grant projects and I did summarize them so that's coming around so it's easy to see the grant source
010uh we do have four items that are coming before you uh next week uh for our after school of summer programs initially in October we brought before you vendors that would support for our K to 5 and 6 to 8 programs. I'm pleased to report that we actually have um a significant number of high school age students that are attending our high school programs. So after meeting with the building leaders and our afterchool director, program director, we've identified additional vendors who initially responded to our RFP back in the fall um to be able to bring them on. So, we have the Cat Center um who's going to be they're currently a vendor, but they're not supporting our high school students. So, they've proposed some additional um sessions. Clippers LLC um is going to be bringing
011a barber program to our Chester High School students. Macy Lago is going to be bringing fine arts um modeling, graphic art design to our middle school students at Edgemont Scholars Academy and Michelle Hill is going to be providing um group dynamics and communication skills training at our Toby Farms program. So those are all new vendors um that we're bringing on that will finish out our school year and also our summer program. Any questions? I'm excited about the facilities project. Uh we had a very good um response to our procurement bid, our open public bid for the renovation here at Chester High School. So that should be a really good It's 42,000 square foot of renovation. That's going to be awesome. Any questions? Okay. Thank you. Thank you. All right. Any additional presentations from staff members?
012Good evening. Good evening. Um, this is the personnel update um for the next school year. HR has been preparing for staffing changes for the next school year working and working closely with curriculum instruction on positions that will need to be filled so that we can start the recruitment efforts early. Um the HR department will be attending the DCIU career fair on April the 8th. Um I we did receive the district's final insurance renewal information and rates for the 2025 2026 school year as it relates to our medical. Um we are have received a premium increase of 8.24% 24% which does include our vision. That will total $4,580,000 834,580,83620. Our prescription increase is 21.49% which will total 1 million66,242.17. Our dental increase is 1.27% 27% which is a total of 22,781 20 and28. We are working
013closely with our third party administrator to find ways to decrease our insurance costs um over the next couple years and also discussing changes to the insurance coverages through um our current union negotiations. We have received we we are the district is currently experiencing some increases in attendance issues which is impacting staffing across the district. We have to do an annual report for the department of education that identifies certain cert certain classifications of teachers and how many days they miss a year. So I pulled an report that shows just for this school year where we are to date. So, as of today, we have about 243 staff members that have already hit that mark. So, we are working to identify ways to um combat our attendance issues for the rest of the school year because there
014are 56 days left in the year. And that completes my report. Any questions? Does the district pay all the insurance? So, this is the premium rate. So, this is what we would be responsible for. So, it's a break up. But the district pays 93% of the coverage to its employees and employees right now are only responsible for 7%. So 93% of that cost is on the district and 7% is the cost sharing to the employees. Thank you. That's it. Thank you. Thank you Dr. Good evening everyone. I just want to share with you one item that we have in the academic department that is the Pennsylvania grantees meeting that is a mandatory requirement for having the prek counts grant. Um we will be myself I will be attending the grantee meeting in Kalahari with all
015the rest of the Pennsylvania department the schools and whoever has the prek counts grant. So that is the only agenda item that we have. if you have any questions. I will share an enrollment number though between preK and kindergarten or early childhood there's about 314 uh students. So kudos. Yes. And I would like to share also we did have our prek counts review yesterday and this is the very first year where we have done extremely well. So as soon as we get the review back I will share it with everyone. But I was very very excited. It's a long process, but we were able to check many, many boxes the very first time since 2021. So, very proud of that. So, that's all I have. Thank you. Thank you, Dr. Thank you. Any other presentations?
016Pupal services. All right. Board members, any comments, questions? No, I'm pleased with the field. I I have one for the superintendent. Yes. Do we have any plans to uh grow the staff for the uh facilities team? I will say based on need, we will look at that. I mean, we're in the budget process, so that's a part of it. And when we have that draft budget, we'll absolutely be talking with the board about that and what that looks like. Thank you. You're welcome. All right. So, as far as activities, we have the ortorial contest coming up on March 26. That's at STEM at 6. We have the spring summit on April 5th. That's at 9:30. That's at STEM as well. the they will be class of 2025 will be having a prom fundraiser at McDonald's
017on April 4th. That will be from 4 to 7 month. And then the honor society will be having their presentation on April 13th at 1. That's at STEM as well. At STEM at STEM as well ceremony induction ceremony for the honor society. So any other announcements? Yes. I I have a question. So, the students at Chester High will go to STEM because Okay. It'll be at STEM 100 p.m. on April Sunday. 13 is a Sunday. Sunday. I can go there. All righty then. Um, nothing else. I would like to call for a proposal to I to say I second it. We needed it done. Good.