001board meetings Thursday night instead of Monday. Now I I'd like to welcome everybody to the April 13th meeting of the Kanes Stoogga Valley Board of School Directors and greeting to anyone watching online if there are. Uh please join me in our pledge to the flag. >> All six people up there. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation [snorts] under God, indivisible, with liberty and justice for all. >> This is our first of two meetings per month in which we receive most of theformational presentations as well as discuss and deliberate future decisions. There are also action voting items required on timely issues or to meet time constrained deadlines. Our meetings observe all legal requirements in our district policies to the best
002of our ability and understanding. Our detailed agendas and related public documents are posted on the district website for public access. Can I have attendance, please, Mrs. Martin? >> We have eight school directors present tonight. Mrs. Capka is absent. We have a quorum in place. >> Wonderful. Thank you. Uh before you is tonight's agenda. Have there been any additions, deletions, or corrections? >> There have not. >> Awesome. Can I have a motion to approve tonight's agenda, please? >> So moved. >> Second. >> All those in favor say I. >> I. >> Any nays? Good. We have an agenda. So, we'll start with superintendent comments. Dr. Hartman. >> Good evening. Uh first and foremost, I know this was sort of the talk of the table before our meeting began, but but want to congratulate the cast of
003the High School spring musical Frozen. Uh really did a great job this year. I I was able to go yesterday uh to the performance. I don't know if it's just because they had like it was the fourth or fifth time they they uh performed it or not, but I thought it was outstanding. They did really did a fantastic job. Uh so congratulations to the to the whole cast and and the uh directors of that. So, uh, I also want to publicly acknowledge and thank the following high school students. Sawyer Bitterman, Clementine Johnson, Julia Eert, Coulson Herb, Cole Stalo, Riley Repchinsky, Ella Cheek, Sarah Eert, Parker Book, Micah Solder, Leila Smith, and Riley Hershey. Uh, all those students made up my superintendent advisory council this year. Uh, so I've been meeting with this group of students
004throughout the year. We had our final meeting last week where we did a little bit of a an a lunchon and and a little bit of a celebration. Uh but really uh I meet with this group. I' I've been doing it since I started here. It's obviously the group changes every year, but they really are like my sounding board for getting student perspective of things that that are happening in the district. Uh and and really a great group group of kids. The majority of them are seniors. Not all of them because we have uh I like to have some underassman representation as well. uh but but you know when I'm working with different groups and committees throughout the district on different initiatives or different projects I I use this student group to get student perspective
005on a lot of the things we're doing. So a lot of times we just meet and said hey you know we're I'm working with a group right now who's who's thinking about this or that or whatever as a student how would this impact you or or what are your thoughts and I really get some good insights for it. A lot of times I take that and then when I'm meeting uh working with these groups I I use the student feedback. So really almost like a focus group and and these this year's group especially I thought was they asked really good questions sometimes really tough questions uh but they were really engaged and really insightful so had a great great year with them uh as well. And then finally I just want to recognize last week
006was uh national assistant principles month. So I want to recognize our nine amazing assistant principles in the district. So at the high school we have Charles Drosski, Ashley Johnston, Don Eie. at the middle school, Eric Hollinger and Liz Graham. Uh, in our elementary schools, Michael Rash, Lawrence Bell, Kelly Kim, and Travis Jones. Uh, we're blessed to have assistant principles uh, in every one of our buildings in this district. It's not that way everywhere. Uh, but they really really are are an essential part of our leadership team. Uh, for those who haven't been an assistant principal before, it's actually one of the more challenging roles in the district. uh where a lot of times our principles are busy focused on long-term planning and and instructional leadership and professional development and and and stuff like that. Our
007our APs a lot of times are taking care of the day-to-day operations and uh dealing with the unexpected, you know, fires that come out up that need to be put out. So kudos to our APs. They do an amazing job and they deserve the the recognition. So that concludes my report. >> Awesome. >> Yeah, sure. We have tried unsuccessfully to h to have a a useful student member of this board, but what you provide for them is sort of instead of that. >> Now, I'm sure yours are more informal and you don't take minutes and all, but I would appreciate at least every now and then finding out what issues they bring up for us. >> Absolutely. And I do have minutes of our meetings. I'd be happy to share those. So, >> I' I'd
008appreciate that. I think that would be helpful for us when we f come up with issues that we know students are really involved in. >> Yeah, absolutely. >> Thank you. >> Yep. I can share this year we talked a lot about AI. We talked a lot about college readiness and and some other topics, graduation requirements, some topics, >> some of which we're working on now. >> Absolutely. Yeah. >> Okay. >> Yeah. So, I'd be happy to share those minutes with the board. >> Thank you. >> Absolutely. Any uh board comments for this evening? Um, the rest of you talked about Frozen. I finally got to the last gladiator with the middle school. It was excellent. It was fun. >> That's awesome. >> Mhm. >> Very, very cool. All right. There are no presentations this evening.
009Um, so we'll move to public comments. Any public comments for items specific to the agenda? Okay. Uh, so our action discussion items. Uh, Miss Huninger, you are presenting the first four, so you might as well get comfortable for a little bit. Um, also, anybody Yeah. For anybody that comes up to the table, please make sure that you're you've got the mic close just to make sure we can all hear you evenly tonight. Here we go. >> Hi, good evening. So, back in August, you approved the uh audit services agreement for our current auditing firm. Uh they go by the initial CLA, but their name is Clifton Larson and Allen. Uh they're continuing to work on our 2425 audit. Uh they realized that they had uh omitted some required language in their services agreement. So, if
010you were to look at what we attached, everything that's highlighted in orange represents um the verbiage that was omitted uh back in August. Um that verbiage, just to kind of give you some context context, relates to uh required auditing um testing that's required auditing standards. That's um related to our federal programs because we receive about $1.8 million in federal subsidies. Each year the auditors are required to audit those subsidies and this is uh above and beyond what uh the audit procedures that they apply to our regular financials. Uh with federal programs there's a lot of um very required um uh compliance test work that needs to be met. So that's all part of uh what was admitted from the agreement uh with if we could approve it this evening. and that way I can get
011this agreement back to them and we can uh hopefully wrap this up this audit up soon. >> I don't mean to uh be a crepe hanger, but does that concern you that they had that problem? >> Yes. >> Wonderful. [laughter] >> Very much so. Okay. Um, I don't know, uh, some of you may or may not know this, but well, I've been at CV for a very long time, but prior to that, I was an auditor for 14 years, and we had a lot of, uh, and I actually CV was my first audit that I was assigned to fresh out of college. So, there's kind of even been a little bit longer history for me with CV. But, um, we we had very strict protocols and time frames that we had to follow and make
012sure things were done accurately. So, going forward, we will have to double check everything. >> Thank you. >> That's my next item on the >> I was hoping you would say no, but thank you. >> Yeah, I have a feeling that your four agenda items all lead to each other. >> Yes. >> So, we'll get more information as we go along. Any other questions about the changes that CLA agreement? >> I'd like to do a roll call vote on this, please. >> We need a motion. >> Oh, yeah. Take a motion to approve the changes to the agreement for CLA. >> I move. >> Can I have a second? Thank you. Diane was the second. Roll call vote, please. >> Mr. Eie. >> Hi, >> Mrs. Grath. I >> Mr. Benigno. >> I >> Dr.
013Martin. Hi, >> Mrs. Fischer. I >> Mrs. Trobridge. Ms. Trobridge. >> Miss Ms. Gibler. Hi, >> Mr. Gensel. I >> All right. Now to the review of audit proposals. >> Yes. So it has been quite a few years since we uh went out and requested proposals for audit services. Uh the team involved Matt Ferlong, our director of finance, Laura McAulay, our accounting specialist, and myself. Uh we arranged for a Q&A session for auditors to all join us at the IU. We invited other school districts in the area if they were interested in attending as well. Uh then we um had received all of the proposals by March 20th and uh all the three of us went through each proposal in great detail uh and ranked them according to what our needs were and uh what
014their skills and related experience with public school district auditing is. Uh so the three of us actually uh unanimously unanimously uh came up with the final three. uh we scheduled interviews for those three firms and we have selected uh or making the recommendation I should say uh for Ber and Ritter to serve as our auditing firm for the next three years. Uh I've known Boyer Ritter's uh reputation for many years. In fact, all three of these firms uh they're class Xs. They are all very uh very good. Boyer Ritter though uh brought a little extra to the table for us. uh there's a lot of uh value added services that they can provide. Uh they have a lot of uh templates that they will give to us that will help uh us prepare our work
015papers that will flow into their audit in a way that will be very streamlined and efficient for them. Uh most notably though uh they were selected uh years ago by PTE to serve on a task force. Remember in the just previous presentation I talked about the um the compliance testing that must be done for federal programs. Boyer Ritter uh served on this task force with PTE in order to um make recommendations and try to explain these new federal auditing standards for federal programs um in conjunction with PTE. Then all that work was published for school districts to refer to. So they continue to have uh contacts with PTE related to that area. Um Jill Koser has a she's oversees federal programs from the compliance standpoint. She has monthly meetings with uh several of us in
016the office to go through uh any any questions that we have just to stay on task, make sure everything's being filed promptly. Uh and this will be a very good resource when there are times we have questions and we don't necessarily um get a quick response that we may need. So, this will be very helpful to us. Do you have any questions on uh the proposal? I do have a a copy of their Boyer Ritter's proposal with me this evening. I also have all of the others if any of you would like to take them with you this evening and uh read through. [laughter] >> This is for next week, right? >> Correct. Correct. C can you find did did none of these three uh offer to do uh item I don't know agender after
017>> did any of these three firms offer to do the 2425 >> uh no um I they didn't and >> I'm getting lost into why we're with who for which >> we're so far into the 24 like we're like seeing the light at the end of the tunnel with the 2425 audit that we're almost we'll have it completed by the existing firm CLA. >> Oh, >> yeah. >> That's why you're watching them closely. >> Yes. >> Mhm. >> Thank you. >> Yeah. Too late to switch off. So, >> yeah. >> Just got to get >> thought about it and it was just by the time we would have gone through a proposed. >> Yeah. >> And they did step it up. They've they've been trying to catch up. So, >> yeah. >> Any questions about
018any of those offerings or anything like that? Okay. Okay, that's the consent agenda. Again, offer still out if you want to look through auditing proposals. >> Some light reading, I'm sure. >> I'm going to put you to sleep. >> Yeah. [laughter] So, then we have the review of the Pennsylvania Leadership Charter School uh settlement. >> Yes. Um there was, and we're going back 10 years, so that's how long this has kind of been dragging out. And it's not just with Kanosuka Valley, it's with other school districts in um in Pennsylvania where the PA leadership cyber school had um followed some guidance that was issued by PTE on how to calculate the cyber tuition rate. That guidance was overturned by um u a court saying that no, we we can't use the cyber tuition calculation. I
019promise I'm not going to go into the weeds on this because it'll bore you to tears. Uh but we're not going to use a prior year's expenditures to calculate the cyber tuition. We're going to stay with the way the law was originally um issued and that was to use prior year's budgeted expenditures. Uh there was a lot of back and forth as it turns out. Uh we we did owe $1,700 to PA leadership when they filed this um case with PTE to try to access more money. It turns out then that we based on their revised calculation using the prior year's budgeted expenditures uh our be fee to pay leadership is 2,300. This settlement just basically says uh and it would have cost more in attorney fees to try to fight this any any further
020for such a small amount. Um you know willingly enough that I don't like to let go of uh a penny if I don't have to. But um this their settlement agreement also states we're done with this and we're not going to charge any interest. So we're comfortable with that. >> Okay. >> This goes back to 16. >> Yes. >> Yeah. Yes. I think it was just in June of 2005 that there was a final issuance on on this to put it to bed. >> Exactly. >> Yeah. Yeah. is it was >> yes PD up kind of issued the guidance and it >> right >> yeah I was thinking the same thing I'm like 10 years man somebody was really moving quickly no so any other questions on that settlement or why no okay good so
021then last one at least in this grouping >> at least in this group >> yep is the review of the mutual release and settlement agreement with uh UCS. >> Yes. So last month he approved the withdrawal of unlimited constructions um bid as the general contractor for the Fritz Elementary project. Uh they have provided the district with the attached mutual release and settlement agreement. So we're just asking for your review and approval for the consent agenda. [clears throat] >> That one's kind of straightforward. Any questions about that? Anybody had? >> No. No. All right, >> I will turn this over to Mr. Johnson. >> You're up, sir. >> So, this is for mowing. >> Mowing again. Yep. >> It's like deja vu all over again, right? Um [clears throat] unfortunately our our mowing contractor uh reached
022out to me after his completion of his first mowing of all the sites with his crew and realized that this was way beyond his capacity to to handle and at least I I appreciated his being upfront with us and and willing to attempt it. So I did talk him into giving us one additional mowing. [snorts] Um, so that got us through this week. And then, um, if we get this uh approved tonight to go back to DWD Landscaping, which was our previous contractor, um, for the last three years, uh, then they can pick up the ball at the end of the week and we'll just continue through for the next three years. And I've already talked to them. They can they have the capacity to handle with the equipment, the manpower, and all that. So
023>> I don't I don't mean to split hairs or split braids of grass, I guess, but there are two mowings that have been done. >> Now, who is getting paid for them or is get or credit or we're just going to call a wash. >> He he will get paid for those. >> Yeah, there's a perric mowing when they when they submit their bids. So we have a weekly perric m at everyone. So I do that because there's sometimes that we might need an additional mode just because of how fast the grass is growing or then some weeks we may not need mode at all. So they only really bill us on the times they actually mow. >> So everyone's just going to get paid for what they did. >> Correct. >> Yes. >> Not
024what they didn't do. >> Exactly. >> Okay. Thank [clears throat] you. >> Yep. We're only paying for what we're what we received. >> Okay. Thank you. Any other questions about the mowing switchback? All right, we do need a a vote on this. Can I have a motion to approve um I don't I guess it's withdrawal. It's approving the withdrawal. Yeah, >> just approve the change in the mowing contracts. >> There you go. Approve a change in the mowing contracts. Thank you. That would be easier. Can I have a motion for that, please? She >> I move that we vote to change the mowing contract >> as presented. >> Second. >> All right. Roll call vote, please. >> Mrs. Grath, >> I >> Mr. Benigno, >> I >> Dr. Martin, >> hi. >> Mrs. Fischer, >>
025I >> Ms. Trobridge. >> I >> Miss Gibler. >> Hi, >> Mr. Gensel. >> Hi, >> Mr. Eie. >> Hi. Thank you very much. >> Thanks, Ken. >> All right. Now, we have the 2627 budget review. Adele, you are back up again. >> I am back up. Are you tired of me yet? >> Never. >> No. Okay, good. [snorts] >> So, I apologize for uh not being here for the March meeting. I did not want to share the love of all the germs that I had. >> I was loyal viewer and watched the board meeting from home last month. Is that >> right here? Is that better? Okay. So, um just want to kind of catch up where we left off last month and then next week I'll have some more uh detailed budget information
026for you how things starting to come together. So, for 2627, our act one index is 3.5%. And the other uh numbers that are listed there, the other percentages are projections of what we possibly can expect. Um, I just want to reference too in the past we've there were times when we would apply for referendum exceptions which meant that if we qualified especially for a special ed exception or at sometimes peasers the retirement uh cost uh we could uh increase our millage rate above the index. Um just as for information purposes only really we can no longer apply for any of the uh referendum ex or um special ed exception or pieers exception because we are receiving the uh ready tolearn adequacy supplement. So that's important to know uh just because if the if that act
027one index continues to decrease and our expenses to go up is going to uh be quite a challenge at making the math work. So the good news in some of this is that we do have some uh upcoming growth in the district. We know that we've got the Greenfield North um u condos and apartments, town houses complex. Uh I originally I understood that one the one was supposed to be available possibly in April of this year. Uh I driving by there the other day. It doesn't look like that's quite ready, but uh it'll jump on our rolls soon enough, followed by the other uh one of the complexes. Uh there's 628 units. Um, we do not know what that will bring as far as any enrollment. Uh, typically with these apartment complexes, it is not
028really geared more for the younger uh families that have uh that have little kiddos. Uh, but we're going to be watching that as well. Um, Rockville uh that complex has uh been underway. They have been doing a lot of work there lately. Euroins. Uh they just broke ground on a I think it was $168 million project. Uh but we don't know when that completion date is. And then if you've seen those huge cranes over here in the Greenfield area, uh they're working on that data center. And again too, I don't know uh when those will come on our tax rolls. I also have no idea how um what to even try to guesstimate any of the values. Uh but we're watching that all closely. And just another FYI too, I've mentioned before that we do
029have a countywide reassessment that will be occurring next year. Uh that's when they kind of rebalance. Um so if we calculate our uh take our real estate tax assessed values times our current millage rate and then we take the reassessed values we have to adjust our millage rate up or down so that it equals the same revenue before we can look at applying for any increased uh millage rate. What reassessment brings is a lot of assessment appeals especially with larger corporations and if somebody um or large larger corporations, retail centers um that type of um complex. But what happens with those re reassessment appeals is that if they if their values are reduced and some of them can be significant. A couple years ago, we had one that uh was reduced and we lost $300
030per or $300,000 per year. So, that's not something that we regain in the next year. It is a continued loss. >> Excuse me. Aren't we allowed to uh adjust our tax rate for a 10% increase if we want or is that no longer part of the rules? >> I'm not familiar with that. So, that might not be part of the rule anymore, especially under act one. Yeah, the rebalancing used to allow us 10%. >> When we did this back in uh 2018 when we had the reassessment then I do not recall 10%. >> I was just thinking you that might help rebalance some of the assessments >> or control the tax increase one or both. >> Yeah. >> Okay. Thank you. Mhm. >> So along with looking at some of these uh additions to our
031assessed values uh especially when it involves u living facilities, we do uh pay note to that as it could possibly infect our enrollment. Um our enrollment if you go back to some of the projections has been slowly decreasing every year for about the last four years. Uh I also looked on uh PTE and overall the for the entire state the enrollment has been decreasing but again um we just want to keep watching those numbers to see if we have to uh make any adjustments. um other revenue trends and uncertainties. Again, this is always um difficult to predict what the governor's budget is going to provide to us uh for our state funding, especially the ready tolearn adequacy supplement. Uh hopefully we'll have a a state budget uh passed uh prior to November. Uh it would
032be nice to have it passed prior to uh us passing our own budget, but we're going to work with it the best that uh we can with the cards that were dealt. uh federal funding. Again, we don't know what our subsidy is going to be for that at the moment. Uh those numbers are usually issued uh later on in the spring. So hopefully pretty soon we'll have some numbers. But in our preliminary budget that we're working with, we're just flat funding any of the subsidies. And again with the since I prepared this presentation back in March, obviously we've had the um uh the issues with the increasing um uh fuel pricing. So that can be driving up a lot of these expenses. Also, I I don't know uh what that will end up doing to
033interest rates. Um for us interest rates going up would be a good thing because we don't need to borrow right now but we can earn extra interest on you know what we've what we're investing. So again moving targets we'll just keep watching them. Our salaries are tied to um our teacher contract and increasing by approximately 4% per year. Uh we have been seeing some significant claims with self with our health insurance. We are self-employ self-funded uh so and we have stop-loss um premiums involved that will help uh cover us in case we have extremely large claims that go over the stop-loss amount. Uh but we are also seeing special education continuing to increase. I know that Dr. Hum is looking into how that might be affecting us uh going uh going forward into 26 27
034looking at some of the numbers of students uh that may be coming into our uh system. Um transportation costs kind of touched base on that already with um gasoline and uh diesel. Cyber tuition reform that passed with the 2526 state budget. Um that did help us. We're uh projecting that we're going to uh save approximately $200,000 in cyber tuition costs. Unfortunately, that's kind of getting um uh washed away by some of the additional students that are coming on board in the cyber tuition because currently we have about 97 students enrolled in our outside cyber schools. So, and we're taking the efforts to and um actions to try to reach out to those families and share information about our existing program so that we can pull them back into our program. Um again, continuing um renovation
035projects. We're wrapping up Leola Elementary as you all know and uh that's been very exciting. And then we're going to be starting in on Fritz. And we have uh what we are doing with the Fritz Elementary Project. I know I mentioned this to you a couple months ago is we're applying for the redevelopment assistant construction program so that hopefully we can be awarded some grant monies through that program to offset some of um what's eligible through the Fritz renovation. But also this summer, we there's another uh Pennsylvania school facility improvement grant um that we've just applied to uh for some chiller replacements at the high school and then also um roof repairs uh and refreshing of the roof at the high school too. So um just I'd like to keep this in front of you
036too. uh what our total debt service is with our um principal and interest through the life of the um the remaining debt issues issuances that we have. And that for our budget purposes, we have to um we pay about $8.5 million uh per year in debt service. So, that is just a sneak preview into um into the budget in more detail next week with fun enthusiastic news for all of you. And I I Dad, I can see your face. [laughter] You're thrilled. Well, I was putting together my PSBA report and uh one of the things I really highlighted in that was uh the courts had said that they could not dismantle PTE but last week they uh removed it from the building and no one seems to know where they've gone. They have [clears throat]
037been told they had to vacate the building. So what programs are being handled by whom or where you apply? I was hoping you would smile and say, "Yes, I know." >> I don't. >> But that just happened uh sometime last week. >> Okay. >> So, you may have to go down to DC and beat the pavement calling for the Department of Education to find out who's hand because I know there was already a question about who would handle what programs. Now, we don't even know where they are. >> Another challenge. I'm I'm sorry to have to tell you that. I had that on my report for next week, but it seems to it does seem to be relevant. >> Very relevant. I'm wondering if you can tell me what's the average number of students that
038the enrollment is going down each year. Is there an average? >> Oh, it's probably um tested my memory. That's a good question. I I wanted to say it's less than 100 students. >> Okay. >> I It could even be only like 75, but uh it's gone down. Um I don't know if I had this. >> And is that each year or >> lost about 10% over a 10-year period? So 1 to 2% a year >> is what what we've been averaging. That's fairly >> Yeah. >> consistent with this area. >> Mhm. But not enough to um >> keep our keep things from increasing. Huh. >> Not really. When I remember when the reserve went in, I think that only added two students. >> Yes, it did. >> Yeah. I remember >> transportation. Yeah. >> Remember
039somebody said there's just two students picked up by bus and that was it. So, it'll be interesting to see what those next giant apartment buildings, they're not really geared towards families that way. So, right, >> other than the tax revenue, I don't know if that's really going to help us much unless there's some that are just trying to get closer to the district because I know one of the students in the reserve that was it. They were had been attending LMH, wanted to attend CV, had the opportunity to get an apartment with a parent and they were able to come to CV. So, some of those interesting transfer cases that kind of applies. Of course, I'm sure they're all very expensive at this point, so who knows? Any other questions for Adele on that? I
040know I had one quick question and Ken, since you're here, um, with Fritz moving into uh, Old Smoke Town, I know Leola didn't need to use the whole building. Is there are we meant to ask this before, but we also didn't have a construction meeting this week, and I probably would have asked then, but are are we having to do any of the outside module trailers for them? They can all fit in that building. >> We have we have entire enrollment going into that building. Every room is accounted for. >> Okay. >> But I think they're going to utilize utilize the stage for some small office like areas. >> Gotcha. >> Yeah. Every room is actually accounted for. Perfect. They haven't already worked out. >> Awesome. All right. I meant to ask that question earlier
041because I know Yeah. Leola didn't even use correct >> 60% of the building. I don't know. So, >> just difference in size. >> Okay. Thank you, Adele. I think this next one's you, Dan, right? >> Yeah. Uh, this will be brief, but uh, every year at this time, we have the general operating budget of the IU that we have to approve according to the school code as well as IU13 policy. Uh, when when you look at the general operating budget of the IU, that's really just a small component of their overall uh, budget. It's 1.3% of their total expenditures. Uh, and it's really made up of two components. their core program of services. That's all the professional development for superintendent for other administrators, their job alike group that they provide. There's actually no direct charge
042to districts for that. Uh but the second component of their operating budget is their IMS or their instructional media services uh which we do uh uh we do utilize uh and there's about a 2% increase this year. So, our for our district, our our contribution uh to that section of the budget is $45,299.40. Uh pretty much on par with how it has been. I think we increased $73 when I did the math from from last year. So, it's it's really all in all stayed pretty pretty even. I can't begin to explain to you the formula they use to determine what each district's contribution is. I'm sure Adele could uh because it's not overall for the district. It's a 2% increase, but it's not a 2% increase for every district in our IU. There's a formula
043that has to do with your average daily membership and your your other other data as well. So, uh, but and we pay more than some districts and less than other districts, but it's all in all about on par with what it is most years. Gotcha. Any questions for Dr. Herman regarding the IU13 info? Okay, then we'll move on to the Lancaster County Academy operating budget. Idat Gra, this is your presentation. >> Will you get her money? Oh, perfect. Thank you. >> Okay. Y >> I just need to remind the board or some that may not know, but uh we did sign a u a commitment agreement with the uh the academy for three years and it included not just uh the seat cost but the percent increase and this uh increase uh for next year
0444% is in line with that agreement. So you know they're they're sticking with it. Um the cost per SC per slot, which is probably all you care about, is 5,727. Uh it was 5,57 last year. So uh that's how much it's gone up. Um the the largest increase in revenues, however, uh is from from that. uh the largest increase in expenditures is in educational services because as they grow they need more teachers, they need more software, they need more equipment. >> So that's where most of that was. However, uh >> the the overunder was under by $24,120, but that is easily covered by our um our fund balance. Uh the uh the Park City location uh was covered in the most part by volunteers, both volunteer uh equipment and volunteer services. And uh we only
045renovated those four or five rooms plus laboratories that we we really need right now. And as we grow, that fund balance will help pay for the renovations for what what growth we have. Um this is the time of year that um and our our debt se our debt service is uh is very small and um I guess the per seat is all you really care about. >> How many seats do we have there? >> We have there are um there are 12 members now. We've added two members. Uh, six of us are full members with allowed 10 seats and six are partial members that allow them five seats. CV has purchased an extra and has 11 seats and all but one of them is filled. >> Wow. >> And right now uh the return on
046that looks like it might be as many as four graduates this year. >> That's awesome. >> Which is really good news. I'll hopefully know by the end of the month. >> Very cool. That's great. Thank you, Edet. Any questions for IDA about that? >> Do they have the room to expand then? If they do, >> I'm sorry. >> At Park City, >> if they do double its size. >> Oh, no kidding. >> Yeah. Um, >> what what we took a lease for was for the same location we had years ago at a better price. >> Mhm. >> Uh, it was used for storage and was in horrible shape. Uh the only thing we really from what I have seen we haven't replaced is the carpeting which also needs done but we have had to repaint
047everything you know put in the technology. Uh it was a CV student if you remember who was chosen for the mural for the wall. >> Mhm. Uh it's the same place it was tucked back in the corner beside between uh Penny's uh side entrance from the the food court and uh a watch and clock repair shop >> and uh be behind the elevator way back in the corner. But uh it it it looks really good. Uh and it's hard. I could give you exact uh attendance numbers right now, but that's difficult because this is the time of year when a lot of students in a lot of school districts are finding out they're not going to graduate. And when that happens, they're ready to walk out the door and that's when the guidance counselors, the
048good ones, grab them and say, "We have another option for you." So right now we're sort of have people coming and going but uh we have about a a a 68% somewhere around a maybe 64% occupancy right now. So we'll see what happens. Plus we have you know two new schools or came back Hefield more and more are finding that that's really uh it helps their graduation rates because uh they get the diplomas from their home schools. So these people will be considered CV graduates and will be in our uh our statistics for graduation and uh plus it what it does for the kids you can't measure. >> Yeah, that's great. Four graduates would be awesome. All right. Thank you, Idat. Any other questions for that? All right, Mr. Hawkins, I believe you're up. We
049have the National Student Leadership Summit. >> [snorts] >> Good evening. >> Can you hear me? >> Uh, make sure that's Yeah. >> Good evening. >> All right. [clears throat] >> So, I had the opportunity to um present tonight um just the National Student Leadership Summit. So, I'm going to give you some details on that. Um the NFHS or the National Federation of High Schools uh puts on a National Student Leadership Summit, NSLS. Um it's yearly. It's held in Indianapolis, uh Indiana, and the representatives are about 32 to 35 states. Um we have two countries that are represented at this at this gathering as well. It's about 350 students total. Um the PIAA actually fully funds all the Pennsylvania representatives. So we are able to actually send um about 16 to about 20 student representatives from
050Pennsylvania and also four four adult ambassadors. I had the privilege of being one of those adult ambassadors previously. Um so again fully funded. Everything is paid for by PIAA. Um the NFHS actually pays for u most of the other expenses for other states, but we are in one of the few states that actually pays for all representatives going during this trip. It's a 4-day trip, so two days are travel days and two days are um builtin class time and instruction time. They have presenters that fly out from all over the country um to present on social media, your AI to to um talk about what what it takes to uh get into college, what does your social media presence look like. Um it gets into some mental health uh as as well as with the
051student athletes. Um but it's a jam-packed uh session full of information for our students and ambassadors. Um, if you seen the the the tentative itinerary, that was last year's itinerary. Um, we actually do a unified sports day. Um, that's a about a six-h hour day over at one of the local high schools. Looks like a college campus, but uh it's uh it's a great time for all of our students to actually engage with our unified sports and we have a pizza party and do a whole bunch of other things afterwards as well. But um one of the things I will say is when when the students from Pennsylvania we all meet at Harrisburg uh international um you can see everyone's on their phones kind of isolated um kind of not knowing who the other person
052next to him is and then once they return from the trip it's like we don't want to separate we don't want to leave each other because we kind of got we kind of bonded. Um the uh we have an opportunity to send uh two students from CB. Um what we would like to do is open it up to any junior or senior who is um applied to be a part of the 2026 um national or the student leadership uh program here. We had about 42 applicants. uh out of that we have 24 out of the high out of the junior high and senior high class or the incoming class. So we um we [clears throat] sent that we want to send that out to those student athletes to be able to apply. What they'll do
053is apply and then the PIAA will select one male and one female to be uh representative from CV to attend that. Again, it's about 16 to 20 students uh in Pennsylvania that will be represented. Um, so we've have students from district 7, district 12, so out in Pittsburgh area, Philly area, and we all meet at Harrisburg, uh, and fly out from there. >> Do I understand that this is a sports and an athletes focused type of leadership, not >> it is a student athlete leadership? Yes. >> Okay. Uh we had a uh a a request the other week uh to recruit and someone I don't know who in the board said, "Well, it's not school sponsored. What's that matter?" And I I'd like to address that again with this. anytime we let anyone into our
054our schools, even if PIA, who I greatly respect, you know, um would not be sending sending us anywhere inappropriate, uh we still have skin in that game. If anything happens anywhere and we allowed that in that that application into our buildings, heaven forbid there would be a lawsuit, we would be named because we allowed them into the building. for that reason I feel I want to know um I guess it's not a copy uh an a uh approval uh that that I know these these kids were given the proper uh behavior rules that we use from the school that we would that we would be be giving any student that went on one of our own field trips. and uh all that's missing here. Uh I I would just like some asurances that everything that
055we would expect to be done is being done. Uh that that's our only way of knowing that by allowing you to recruit, it's a good idea. >> Yeah. Any student athlete who applies to this must abide by our student code of conduct. I'd like to see that here when you come to that. That's all I'm saying. There are a number of things that we expect from our own field trips. I can't remember all of them just now. I know the behavior rules are one of them I'd like to see included when when these things come to us. That's all I'm asking. >> Have there been any students from CV before? >> That's my knowledge. >> Okay. And it is PIAA that selects the students from the applicants. >> Yes. So it's basically they will select
056the students. They'll contact us as adviserss, adult adviserss and say are there any students that you want to take along that are on this list that applied >> um and then we have an input and then they'll actually contact the students based on our behalf. >> Okay. Have you been involved with this before? >> I have. I've been an adult ambassador. Yes. >> For how many years? for two years. >> Okay. >> Thank you. >> Do you have any idea who the other two um chaperones will be? >> Well, there's three other adult chaperones and we will actually take a female uh adult chaperone from CV and then there will be two other adult chaperones typically from Spring Grove. But again, it's about who applies, but they're all ads and or social workers from uh
057districts who have their clearances, who work in school districts and so on and so forth. So each district brings two students. Is that how that works? Or are some districts allowed? >> Normally the adult ambassadors, if we are selected by adult ambassadors, we get to select two. Most districts are one. >> Oh wow. Okay. >> Yeah. I I will say based on the agenda, it looks like it's an excellent program. >> It is. It's it's it's well worth the go. And uh once the students go, they actually um are encouraged to do a video at the end of what they've learned. I have all the videos from uh all the attendees from Pennsylvania from last year and it's it's phenomenal. Like >> yeah, >> I think it sounds like an excellent program. So thanks for
058organizing it. >> Absolutely. >> I'm just curious, do all the attendees of Pennsylvania, are they all traveling together or is Okay, so it's it's all big group. We actually all meet at Harrisburg. So the okay the students in Pittsburgh need to travel to Harrisburg. Obviously we are here so it's a lot shorter drive but Philadelphia as well they need to travel to Harrisburg. Um we normally fly out of HIA then connect to Philadelphia and then take that flight to Indianapolis. But yeah we'll all meet at HIA. >> I'm sorry I missed some of that. Who provides the transportation? uh NFHS and PIAA National Federation of >> They provide it. >> They provide everything. PIAA, >> they pay for all usually bus or train or whatever. >> We fly. We take a plane. >> Okay. >>
059So, the Philadelphia people drive to Harrisburg just to fly back to Philadelphia before going to Indianapolis. I saw you snicker at that and I was thinking the same thing. That's just the way it works, man. >> Just the way it works. Sorry. >> How do you get from here to the airport? >> Their parents. Their parents, >> they drive. Yeah, their parents drive. >> Their parents. >> Okay. >> Yeah. >> All right. Any other questions on that? >> No. No. Okay. Cool. >> Thank you. >> Thanks, Mr. Hawkins. >> All right. Next uh is I think Miss Meyer. Yeah. >> For the review of the six-star sponsorship agreement. I'm not sure they have that. >> Um, so the only reason that this is not a renewal is that we had like a two-year gap between
060our last sponsorship with Sixstar. They had been a previous sponsor with Market Street Sports. Took like a two-year gap. Now they want to come back and be a sponsor with us again. So that's why this is more of an actual discussion rather than just a street renewal. There isn't anything drastically different this time around. They are offering um $500 scholarships at the end of the year to one male and one female student athlete. If you've ever attended, we have our end of the year senior athlete awards banquet, but we have a bunch of scholarships and awards given out. This will be um part of that ceremony as well. Um same location as last time, signage on the tennis courts. They produce um with Market Street the signs. Market Street handles the installation. So, it's really
061pretty handsoff for us. >> Okay. Do I understand that we allowed them to sell product before? >> They don't sell. They give us product that we then distribute to our student athletes. >> Oh, okay. >> That's part of the deal as well. >> Okay. I'm just concerned about how product was handled. >> No, they did that last time as well. >> Thank you. So, there's a couple documents to review, but based on any of that, does anybody have any questions for that particular discussion? Um, will this just go on the >> consent agenda? Okay. All right. Doesn't seem like it's anything. It's kind of business as usual. Yeah. It's just back to normal with them. So, >> all right. If there's no questions. Thank you, Miss Meer. Appreciate that. Then we have the discussion of
062the PSBA policy portal and keystone agenda. Um, >> I think you skipped one, Mr. Gensel. >> Sure. Did I skip one? Oh, admin review of policy. Sorry. I move down to the next item on my page which is up to you Dr. Hartman. Go for it. >> Sure. So all the policies that are are listed there are ones that are from recent PSBA recommended updates. Our policy committee uh met a few weeks back uh to review. So this is not first reading. This is just giving them to you in advance for when we have a future first reading and discussion which will be uh on next week. No, >> no, no. Next month, I'm sorry, in May. So, because uh so plenty of reading material there to review between now and then. We wanted to
063give you plenty of advanced notice so we can we can discuss. Uh but nothing too drastic. Uh there's a couple when we have first reading. Uh there's a few notes we'll make, but but mostly they're just from PSBA recommended language changes. I I have some questions on some of them, but it's sort of uh trivial uh because I don't understand all these programs, especially the the uh the safety ones. So, I'll not going to waste the board's time with it, but I will want to go over it and at first reading if I have any changes, I'd bring it up then. >> Yeah. And if there's anything be between now and first reading that you can questions that we can prepare for that'd be great. >> Yep. >> Okay. >> So first reading is May
06418th. Yep. So about a month to review those, come up with any questions you have or anything and then bring them up at first reading and we'll get those adjustments made. >> Okay. Any other questions there? All right. Now, we can move on to that PSBA policy portal and keystone agenda discussion. >> Sure. So, uh Marilyn and I are sort of going to tag team this one because she's been much more involved in this than I have. Uh but we recently learned recently being earlier this week or last week uh that uh Board Docs is no longer going to support uh PSBA policies moving forward. or PSBA is actually developing their own platform which is what this uh keystone uh keystone agenda platform is uh and so uh they're recommending that we transition from board
065docs uh to their portal. There are other options out there but eventually what's going to happen is board docs is not going to uh be supported by PSBA and vice versa. Uh so we would have to find something different anyway. Uh so Maryland has attended some webinars and some someformational items. Uh we've been gathering some information on what other districts who also use board docs are planning on doing. It looks like the majority of them are going with PSBA's uh portal and platform. Uh but Marilyn, do you have anything to add? >> No. So just basically June 30th PSBA will no longer be supporting the contract with board docs ends through PSBA June 30th. So July 1st, if we choose not to go to the new Keystone Agenda platform through PSBA, we will have to
066have our own contract with Board Docs. Board Docs eventually is going away, too. Um, and it's had some issues, let's put it that way, over the last couple of months, even Friday afternoon when I was trying to post, >> blood pressure elevated a little bit. So um so there's two there's two things at hand. You have the policy side which PSBA has the copyright to all the policies. So there will be a policy portal and then there will be a agenda creation option too. Um and we have to make a decision sooner rather than later because they need to start migrating everything over. I attended one web two webinars so far. >> Um I did have some input from Adam McGraw had him look at the whole technical side of migrating. Um and I have
067some more webinars coming up too which I think I sent that link to both of you too if you're interested in in viewing. Um so yeah. So, so one of the um to Maryland's point and I've worked in districts that this has been similar their model where they've they've paid for the the policy component from PSBA to get access to all the updates and the PNN's when they when they update policy but they have their own tool that they do uh they keep their agendas for board meetings and so on. There's tools out there like agenda manager and so on. I believe our pre we're thinking our preference is to keep everything under one umbrella as much as possible. Uh but we're still kind of looking into it. And I guess what we're asking is
068uh is the board comfortable with with our with us if going with a recommendation once we've had chance to vet it. It's really it's a really a tool that's going to primarily be used on the back end. Uh Marilyn way more than than myself, but obviously we're both in there sometimes creating documents. But, uh, like I said, we're still learning. It was sort of just dropped on us, but but >> it was Yeah, it was dropped on us, >> you know. Is this a the board trusts us to to look into it and make a recommendation or >> Well, I think would you like more information? >> We've all those that have been on the board and even those longer than I have have seen the issues the board docks. Um, we had it freeze
069up in the middle of a meeting one time. Um, Marilyn was saying she has to do for all the attachments on this consent agenda on on for this action discussion, she had to do one attachment at a time. She can't just batch attach. Board Docs has been having some issues. And then you told me they closed a ticket that you had submitted last fall. She thought that that meant it got resolved, but they said, "Sorry, we don't have a resolution. We're closing the ticket." So, they're working really, really hard to save face, obviously, um, getting to tickets a year old. So I would assume that for most of us since this is not something what we care about is the presentation board docs has kind of been the bare minimum of what we we've been
070seeing. I remember when the at the whole view switched there was a lot of issues with that. Honestly anything would almost kind of be better than this but I would assume that as a board we trust their judgment to pick whatever tool makes their life easier. Saves Maryland a whole lot of work especially one attachment at a time. Um, and also for those that view it more frequently than we do, cabinet members, Dr. Hartman, um, we just trust them to pick whatever's best and if the Keystone thing works, so be it. I did ask her if they had prepared some kind of a demo so we could see, but they don't have that yet. So, we'll put a pin in that and see if there's something visual just to help us kind of get grips
071of that moving forward. But unless anybody has any other questions or anything, it would be about what this will look like. And we just don't know yet. But I think we can trust them to figure that out. >> I I can send you a link for board book demo which is what Keystone Agenda was created in collaboration with >> board book. >> Okay. >> Which was created by another state association. So it's going to look very similar to that. >> Um is as good of a demo that I've gotten at this point. I I was around when the district tried to run its own >> and I'm sure our technology department is much better than it was way back then and technology in general is much better but that sort of scared me off that
072it's very difficult as far as I know and maybe that's changed for boards to run their own platform for me much as what Mark said if I can open it read the agenda open the attachments. That's all I care. The person who really has to be able to work with this is Marilyn. >> Mhm. >> So, I feel perfectly happy with as long as we're going to be able to open an agenda and open an attachment. If it works for you, I'm in favor of it. >> Perfect. Any other comments, questions regarding that? >> You need any? >> It's nothing official. Yeah, it's just making sure we didn't object or have any other ideas, but now I think you're good, Marilyn. Pursue it and see what you find out. >> Okay. >> Yep. >> And
073I guess eventually everything from board docs would migrate over to that. >> They'll work with us on >> My understanding is an invoice has come out from PSBA. I think Adele and Dan each have a copy of that. And as soon as we get that invoice and telling them what we're doing, they will start migrating over. But they need to know what we're going to do. They're waiting. >> Yeah. >> Um >> going to do something, right? >> Yeah, that'll work. All right. Last, we have the um appointment or at least discussion of the delegate assembly. um for PSBA 2026 which is on Saturday, November 7th, there is an attached delegates assembly letter um which is really kind of like their business meeting. Is that the best way to put it? It's their business meeting.
074It's in person. >> Yeah. Um where they go and as district representatives for us, you can go and you can vote. Um there's not really a point in appointing people. It's just if somebody is interested in that, would like to attend. Um I always wish they do some of this stuff online so you don't necessarily have to travel. It's not necessarily that far, but either way, um it it would require some time. So if anybody's interested in doing that, I would say in the next week, think it over. And if it's something you want to attend, I'm not going to officially we don't have to officially appoint anybody. Um, but if somebody would like to go and be a part of that, just from an experience standpoint, uh, to represent the district. Yeah, go ahead.
075>> I do need to submit names. There's a deadline. I do need to submit names. >> Those stinking deadlines. All right, never mind. Forget everything I said about this week. You have to you have two seconds to decide. >> What we did in the past is anyone that even thought they might be, we get we sent their names. But unless PSBA requires it, all you have to do is appoint because our bylaws say the president appoints everything. >> Gotcha. >> So unless they say we have to vote on it. All we have to do are have names to send in and if they go, they go. If they don't, they don't. That's the way it was before. >> Okay. >> Although this is much closer. It's over in Mechanicsburg. >> If we if we appoint
076three people and at the last minute one of these can't go, we can send a substitute with no issues. All we need to do >> it's just a matter of if we think we're have want someone to go we have to get a name in. >> Yeah. If three people on the board think they might maybe sort of kind of might go if >> we'll send your name in and I if there are people I would go along. I just can't drive that far myself. >> Gotcha. So I dead as a possibility. Anybody else think they might possibly maybe sort of be interested? [laughter] >> It'll be a hoot and good [clears throat] time. I'm telling you. >> I will put my name down. Um, so that would give us two between IDE and I
077>> for sure. So, do we have a third? No. All right. Put the two. But me and I debt. Okay. Well, that is the end of our discussion. So, you do have the tenative uh meeting agenda for April 20th for review. Uh this is the second part of the meeting for public comment if anybody has anything in general to share. And then we have board initiatives announcements. So, one of the things you're going to see is um the public content. So, that's a list of all the things that are coming up in the district kind of for the next month. Um I asked Maryland to put this together under the board matters portion of the meeting just so we can all see what's coming up. Um one of the things that has been discussed on
078the board for years is board attendance and participation in things. Um, so for example, I know I was asked to possibly chaperon the miniththon. I just found out that that is an allnighter. Um, so we'll see cuz apparently if you fall asleep they kick you out and I asked if that applies to chaperones and because of my snoring I won't be able to hide. So we'll see. Um, so I will probably attend that as well as uh for those of you in the community and or on the board who happen to have um elementary students and also or I'm sorry Fritz students and students in the high school. There is an event on May 6 that kind of like coincides with uh some of that stuff. Um or I'm sorry, it's the Yeah, the community.
079Oh no, actually they moved it. Oh, it wasn't lined up before. Good for them. I had complained. Um it was all going to be on May 7th, but they moved it to the 6th, which is awesome. So anyway, there's a lot of different things there. Look at that um list. Consider attending some of those things. Those especially those that don't maybe have a student tied with tied with one of those. I know I'll I'll be at least three or four of those. Um so consider attending whether it's the the combined command band and orchestra concerts, um awards ceremony, that kind of it's in the content. Did you see that? I should have pointed that out. Sorry. Um, but we're going to we'll have this to look at. Um, especially for the first meeting of every
080month, we'll see the next list of everything that's coming up just so we can all kind of especially if there's ones that's like, hey, I don't know if anybody would attend that. Would somebody be willing? Um, so for this one, just review that. Consider attending some of these things. Um, we can go from there. Other than that, >> no, I'm back again. >> Oh, sure. Go for it. >> Sorry about that. Um, rather than put this under my PSBA report next week, I thought it would be more timely to remind you that PSBA finally has come out with a um a resolution for us about the budget. And uh if you went to Under the Dome back on the 10th, you can click on or you could go to PSB's website and click on it.
081before you couldn't print that out because it was one of those scrolling documents that you only saw a few of the month. Uh if you want I I did print out two of them. Uh we talked about doing more advocacy. So, sort of what I want to know is would you like me to put this on next week's agenda to approve this uh resolution to support all the issues that we've been talking about for education program or our uh the education uh committees >> uh for the budget. >> Gotcha. So, I don't know if you want to say, "Yeah, put it on the agenda," or I I don't want to wait too long because they could sneak up on us one year and actually be ready for a budget. They're doing educ they're doing education
082uh committees meetings this month. >> Okay. >> So, I need a nod, a wave, something like, "Yeah, put it on there and we'll we'll vote on it next next week if you'd like. I think >> is that a yes? I got one. Yes. Yeah. Two. >> No, I think I think we're good. >> Favor of doing this. There we go. Yeah. Yeah. Go ahead and put it on. >> I'll give you I'll give you I'll give Marilyn a copy of it. >> And um if you don't like what you The only thing the only thing I don't want to do is word smith it. We've done that before and we end up in October still word smithing it. So it is what it is. >> Yeah. >> Okay. any other board initiatives or comments or
083anything like that? Okay. So, I will take a motion to move to executive session for um we have quite a few things to go over, but let's say um student discipline and other personnel matters. >> So, moved. >> Thank you. All right. All those in favor say I. >> All right. Meetings adjourned. Thank you.