001Call to order the January 12th, 2026, the first board meeting for 2026 for the Knosoga Valley uh school district. I'd like to welcome everybody and to any of those watching online as well. Would you all stand and do the pledge of allegiance with me? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> This is our first meeting, one of two meetings per month in which we receive most of theformational presentations as well as discuss and deliberate future one second decisions. There are also some action voting items required on timely issues or to meet timerestrained uh deadlines. Our meetings serve all uh legal requirements um are just and district policies to the best
002of our understanding ability. All agendas and related public documents and details are posted on the district website. Can we have attendance please? >> We have seven school directors present tonight. Mrs. Fischer and Ms. Trobridge are absent. >> Awesome. All right. All right. So, you have the agenda in front of you. Can I have a motion to approve? Oh, are there any changes to the agenda? >> There are not. >> Okay. So, can I have a motion to approve tonight's agenda? >> Second. >> All those in favor say I. >> I. >> Any nays? All right. We've got a meeting. So, up for superintendent comments. Dr. Hartman. >> Great. Thank you, Mr. Gensler. Good evening. Uh, before I start with my comments, I do want to just make an announcement. We are having some technical issues
003with board docs this evening. So if there's anybody listening to the live stream at home, if if things freeze up or if our screen freezes up and we have to we have to shut it down, uh that's why. So right now it's working. We're going to keep our fingers crossed that it stays that way. But uh we might have to to go dark for a little bit if if uh we have more issues. So hopefully not. Uh, I did want to mention that January is school board member appreciation month. So, next week at our January 20th meeting, we will have more of a formal presentation in recognition of our board members. But I did at least want to want to acknowledge that we are in January. So, and thank everybody here for for their service.
004Uh, also wanted to share a student recognition. uh Michael Alante Placenio uh or sorry Placen Placencio uh who is a CV student enrolled in the electrome mechanical engineering program at the Mount Joy campus of the Lancaster CTC. He has been recognized as their December student of the month. So we've had quite a few student of the months from the CTC this year. Uh we want to continue that. Uh also I wanted to give a reminder to our board members but also to the audience that next week our second board meeting for the month of January is a Tuesday not a Monday due to the to recognize the uh Martin Luther King holiday on Monday. Uh our school board meeting will be on Tuesday the 20th. So uh just a few updates from around the district
005as far as administratively what we've been busy with. Uh, as I've shared with the board previously, when when the budget was finally passed, the state budget was passed uh, in November, with that came a flurry of of school code updates. So, we're currently continuing to go through all those and look at what the implications are for our district. Uh, for example, Act 44, uh, which is a new requirement for reporting incidents of of weapons on campus, uh, brings about a whole, uh, new set of requirements. Uh so most uh of you have saw I sent a communication out to all the parents in the district uh last week explaining those changes and what the new notification process would look like. That's just one of many many updates to the school code that we now have
006to go through and and wait for guidance from the department of education to see how uh what what changes we may need to make to our policies or practices in the district. Uh so that that's keeping us pretty busy right now. Uh also uh over the next several weeks is when a lot of our deadlines for different notifications for uh such as for retirements, transfer requests, sbatical requests, uh a lot of different staffing notifications are due. So this is the time of year we really start to look strategically at our vacancies for the upcoming year and and start the staffing process. So uh that is a whole uh whole process that that takes from about February uh through the summer. So excited to get that started, but it but it's also a heavy lift. Uh
007that that keeps us pretty busy. So, uh lot going on right now in the district and uh but we're looking forward to the second semester and uh hopefully as successful as our first semester's been. So that concludes my report. >> Awesome. Thanks, Dr. Hartman. Uh any board comments on district activity? Hasn't necessarily been a whole lot to the start of the year just yet since last year, but um it's going to start ramping up soon. I was just going to say I wanted to uh give a shout to Mr. Stoultz Fouse for the music department. The winter concert was >> in early December. >> Yeah. >> Or after our last board meeting. So >> after the last board meeting. Yeah. >> So and the place was packed and the kids did a great job. All
008the elementary schools were there. It was did a really good job and the place was packed. They did good. >> So kudos to him. >> All right. Then we'll move on to the presentation uh part of our meeting starting with debt service review. Mr. Kramer uh and is Mr. James joining you for that? >> You flying solo? >> Flying solo. >> All right. Good evening. It's nice to see everyone again. Happy New Year. >> This is going to be hopefully the most exciting presentation yet this year. [clears throat] coming for sure. But it is a good opportunity. We always do this in January to to give the board an update on where we are as a plan of finance for all the projects and also for new board members um to get an idea of
009where the district stands with respect to its rating and debt and all those kind of good things. It's a little bit of a a primer on how we do things to issue debt for for public schools. So the first couple pages of the handout um those of you this before. First is a summary of where interest rates are today. Um this is a snapshot of what the yield curve looks like. Um this is what we think of when we issue debt. The dark blue um line on this page is historical interest rates going back to 1993. That's a more normal shaped yield curve, meaning that if you were to borrow on the one-year side of the curve on the left side of the page, um those yields are generally lower than yields out 30 years
010on the far right hand part of the page. The red line is where we are today. It's kind of a wonky yield curve. Um, if you've been paying attention to what happens uh with respect to the Federal Reserve lowering short-term interest rates, uh, if we looked at this a year ago, that red line was much more what we call inverted, meaning short-term interest rates were actually higher than long-term interest rates. And what the Fed has been doing here over the last six or eight months is they've been lowering short-term interest rates. And so, it's trying to correct itself on the short end of the curve and become more normalized. Um, but historically speaking, we're at the averages going back to 1993. So, if you were to be looking at borrowing new money, which you're not,
011um, it's still a pretty good time to be in the market. Next page is kind of a different uh snapshot, might make make more sense to you in terms of the general trend of interest rates going back to 2000, which is on the far left hand part of the page. Um, this is a snapshot of what we call call MMD, which is nothing more than tax exempt equivalent of of US Treasury movement. Um we think about going to the bank and and taking out a mortgage. Um that mortgage rate is a function of the 10ear Treasury rate. You as a school district can borrow on a tax exempt basis. And so this is just taxexempt equivalent of that 10-year Treasury. But if you look at the kind of far right hand portion of this page,
012um COVID rates in 2020 and 21 were at or near zero. Um, so at Dell at the time, you know, it was a good time to be borrowing uh for projects, but it was also a terrible time to be taking that money and put it in the bank and earning a decent return. >> And so as we've come off the lows uh from 2020 and 2021, uh we've moved higher obviously, but we are again historically speaking not near the highs we saw back in the early 2000s or even going back in the 80s and the 90s. Page four, kind of what you're really most interested in is a summary of the district's debt service as we sit here this evening. Um, and so for the new board members, this kind of just a lot of
013numbers on a page. Uh, the important column is the far right hand column, column eight, which is the total annual debt service, the gross debt service. Um there was a time where school districts could borrow for projects and they could get reimbursed through the plan process and get uh you know 10 15 20 cents on a dollar from Harrisburg to help you pay for your projects. That program is long since gone. And so this is simply the gross debt service. And so going back um to 2019, this was one of the first issues um in column two for the middle school project. And then in 2021 and 2022 and then in last year, there was a series of issuances that helped us um provide the financing for everything that you've been doing around the campus.
014The important thing in Pennsylvania, and again, just for for new board members, each one of those kind of on its own looks a little wonky. You look at this column six as an example, the run rate for debt service is a million8. Then when you get out there in 2045, it jumps up to 7.6 6 million. >> Kind of weird, but when you look at them all in in concert together in Pennsylvania, we have that level or decline in debt. We look at all those parts together. And so what we call your run rate for debt service is about eight, call it $ 8.5 million a year um in the far right hand column. And if you do nothing else, uh you'll be out of debt in the year 203. You can see out there
015in the last two years it drops from 8.1 million down to 4.8 million. One page forward page five. This gives you a little of detail on some of the interest rates over the years at the bottom of the page. And this will be important as we think about other things that you might need to finance down the road in the next two, three, five, seven years. Um because you look at the bottom of the page on the line called date. That's the date at which you can refinance those existing bond issues. And some of them have high interest rates in terms of coupon, which will allow us to possibly refinance for savings, but also refinance or restructure should we need to make room for other bigger projects that may come down the road. So, the
016reason I bring [clears throat] that up is you will have flexibility to do things in the next three to five years as those call dates come. If interest rates are lower and we can refinance and save a couple bucks, we'll certainly make you aware of that. If you call and say, "Hey, we need to do a project at the high school or whatever it is. We need to borrow some more money. Can we restructure and do that without an impact?" So, one of the things we would do is restructure some of these. So those call dates are coming up in 27 29 2028. So you do have some opportunities um to do that should you need to in the future. Uh and then lastly you know over the last five or six years the average
017coupon and yield are listed there. The yield is is the most important line item on that page. You can see that you borrowed as an example in column 10 uh back in 2019. Your arbitrage yield was 2.79% [clears throat] that you borrowed nearly $40 million at the time. Your arbitrage yield in column 11 was 250 3.76 in 21 3.76 again 4.1. So you can see rates have gone up 5% on the most recent 2013 or 2025 issue I should say. column 16, you do still receive a little bit of reimbursement, but I was speaking of so the net debt service net of that little bit of reimbursement that you do receive your annual payment that Adele builds into the budget is about $8.1 million net of that reimbursement. Okay, we haven't been here um after
018the last issuance last year in 2025. This page, page six, is a summary of uh what we were able to achieve last year. We issued roughly $15 million. And that was, I believe, the last bit of new money that you need um to put in the kitty for grits. So, I think as you are now getting bids and going out to bid, I think there's enough money in the bank to finish the projects you're current that you currently have a shovel on the ground for. And I think estimates you have from the architect, I believe, um with 15 million provide enough to finish the work over elementary school. Um call date there is 2032 yield limit issues 5.03. One of the things that again we've talked a lot about and I know Mr. Gensel um
019he you really seem to take an interest in the school district's rating which is a fantastic rating. You have a double A minus rating from standard fours. Um and so whenever we issue debt for the school district um Adele and her team um spend a lot of time in preparing what's called the operating document ever bought a stock or a bond you get a perspectus and in that perspectus there's a lot of good information financial information top 10 taxpayers all the things that relate to how you keep your financial house in order um are in that document that document goes to the folks in New York they review it we have a rating call that lasts about an hour and then they give you a public rating. And so for you to have a a
020public rating of double A minus is outstanding relative to others in the county, relative to others in the state. Um that is really what drives the cost of your borrowings. And so the lower the interest rate is driven with the low interest rate you're driven by the double A minus rate. If you were not to keep the financial house in order, as an example, and you had an A rating, for example, interest rates were probably to 50 basis points higher. When you're talking about $120 million, $130 million of existing debt, that gets very expensive. And so, it's very important to keep that that rating in a good place that if and when you need to borrow money or if and when you need to refinance, you have the ability to do it very effectively. One
021of the things again for new board members when we embarked upon these projects going back to [snorts] 2016 I guess when we first started thinking about these projects one of the things that we said at the time was for Valley this is a big deal you know we're talking about middle school renovations almost every building around the campus issuing $150 million of debt we want to make sure you come out on the other side having not jeopardized programs your programs you all want to see through on the educational space but also not deprise on the financial things you try to do under act one. Um it's very hard in Pennsylvania to issue $150 million of debt and do it in a way that we did here at Car Valley. Um to do it within the
022index, not stressing tax base, not stressing your annual budget because understand there's a lot of other things on the rack. One would be to healthare costs, all those other things that are stressed on your annual budget. He did that and came through on the other side maintaining that double A which is fantastic. That was kind of the goal when we went into it. Here we are almost 10 years later and you know a lot of hard decisions by you know not just this board but prior boards and so you've done a really good job of putting the financial house in order and keeping it there so that again you can do the things you want to do in the future. You were right. >> Could you explain to me why we have columns eight and
023nine as well as 10 and 11? The difference between them. >> So we explain column eight and 16. >> I think she's talking about the next page. I'm on page I'm sorry. I'm on page seven. Go ahead. >> Excuse me. >> No problem. [snorts] No problem. Yes. So, this page was meant to show you kind of what we've done most recently. And so, if you look at column two, column two was the debt service, the net debt service I get before we did last year's $15 million issue. And so, before we did that issue, if you look down over that column, what we call your run rate for debt service was about $7.3 million a year. and it went out to the year 201. Dropped off out there in 2015 a little bit. The orangish
024column, column three, is last year's series of 2025, that $15 million issue. It was a wraparound issue. So, if you look at the bottom of column three, we took the principal and wrapped it around in 2052 and 2053. So, essentially all you're paying is interest up front. But the net result was again that level debt service that we need to Pennsylvania. So that's what columns two gets to column three. Column three, if you wanted to go back and look, puts to column 16 back on page five. So that's kind of the before picture. Column four in the blue is to show you um again, I think there's other stuff that's on the plate over the next three and five years that you might need to come back and finance. And so this page was meant
025to show you um the required millage impact to continue to cover what was done already in column three and if you wanted to borrow another 10 misses proposed series of 2028 as shown here on this column what the mill impact would look like and so in column eight and column 9 I think to answer your question in column 9 finish out the program as it currently exists for everything you've already borrowed each of the next year in the budget year 26 27 28 29 we need basically basically $105,000 a year in your budget or 03 new mills to cover everything you've done so far. So in total roughly a tenth of a mill at the bottom of column 9. And then again just a hypothetical if you wanted to borrow the $10 million in blue
026that's another call.15 that's column at the bottom of column 11 that's that wouldn't happen until 2028 29 30 and 31 if you did it again very small impact and I would caveat that by saying everything I said on fire page which is you're going to have an opportunity to refinance over the next couple years or restructure should you need to or should that number need to be a bigger number for whatever reason or something [cough] columns 10 11 are what if >> yeah they're >> okay got column that's 03500 [clears throat] that's pretty much it page Um, this shows you the value of the milk currently is $3.5 million. The amount [clears throat] of dollars that are in your budget currently for debt service. Um, and so that's kind of the dollar fig. The last
027thing before I questions, I know that you have engaged the folks at GSL for trying to find much free money that possibly is out there. Um, update I can give you there is um when the budget was passed they combined two different buckets um for what we call the CFA bucket it's through financing but there's about $150 million currently available I think is going to use services of GSL to help her apply for as much of that money as you can possibly get unfortunately all 500 districts in Pennsylvania are applying for the same $150 million. And so last year when we went through this process, no one got a great deal of money. Philadelphia Pittsburgh got bigger numbers. Um folks got 500,000 wasn't going to wasn't dollars that was going to move the needle, if
028you will. Uh but again, it's free money, so absolutely should apply for it. And hopefully I think by engaging the folks at GSL politically, they will get as much out of the bucket as you possibly can. I think the value that you're going to see from those guys is our capital or the rack bucket. Um that's a much bigger bucket and in an election year. Um there was a window that opened up just before the effort to get the budget passed. So there were some folks who were in [laughter] in that queue, if you will, for for free money back in 2025. That window is going to reopen here in the [clears throat] spring. Not craziness, but ironically that the awards will happen probably in October of this year, just before the election because it's
029an election year. This is a year where we expect um the folks who get awards in that bucket to get bigger awards that we see. >> I think the plan as I understand it for engaging those guys is to um to have them you dissect your project in a way with the architect that maximizes the dollars that you can achieve. And what I mean by that is I think as you look at your projects that are currently underway, the more you have a story to ask for those dollars, meaning you have a security issue or you have a care quality issue or you have an asbestous issue. Those are the things that not only through the ARCAP bucket, but there are other buckets that reside in the deep dark spaces of Harrisburg that you can
030get free dollars out of. Um, and so I think that's the goal is to have those guys over the course of the next two or three budgets over the next couple years as you think about projects you're currently currently entertaining with the projects that possibly on the horizon that you get three, four, five million or more out of those various buckets over the next couple years. Parts is parts and that all helps um take the pressure off of the other projects trying to all things are good. more members. It's been, you know, a [clears throat] lot of work over the last 10 years. I suspect there's more to come. There's questions I'm happy to answer with respect to rating. Do you have any more um or just about how we do things in general? >>
031Of that 500,000 that we got last year, what was GSLC? >> I believe they're getting 12 or 15%. >> They'll get 15% off of the award. So, >> okay. >> They don't get anything until we're actually given them awards. >> Okay. >> I do have a question about the rating. >> Sure. >> Just like how um you know, our credit score as consumers is affected by how much debt we carry. Does that is a double A minus rating affected by how much debt we're carrying as a district in comparison to our our operating budget? >> And does that have like a negative effect? Because I wonder I'm just curious what our threshold is there before we might start to see it come down. Is the 10 million that is on the proposed would that are
032we close to that or are we just kind of we're still in a good position? >> No. So you're that's a great question. And so there's a number of things when we look what's called a grading scorecard. A lot of what's on that scorecard is out of your control. Things like enrollment trends the cost generally the cost of business as a Pennsylvania school. So there's a management bucket. Again, you score well on obviously you're keeping house. By and large, the two big metrics for a school district rating are how much cash you have, >> how much debt you have relative to the size of your budget. >> And at a minus, uh to be honest, you're nowhere near the stressors. um especially for a $10 million issue, you would start seeing stress on that rating
033if you were to sit come back and say, "Hey, you know, we need another $150 million kind of stress." >> Gotcha. >> And so that's $150 million if you said we need it tomorrow because a building or something catastrophic. But you in in the force of the overall size of your budget um and the amount of cash that you have on hand One of the big topics for Pennsylvania schools that you've I'm sure heard about as a board member is there are some there's been some criticism of how much cash is a good amount of cash to have as a school district. You don't want to overt tax build up kitties for the for the sake of a good rating or the sake of just building up cash. And so there's a prudent level of
034a good amount of cash because it's just it's a big operation when you have a hundred million budget that you just need to just is what it is, right? Nature of fees. But it's also how quickly you pay down your debt, how you advertise your debt, um debt relative to the size of your so all those metrics long explanation. all those metrics that come out on the scorecard. Um you would see you would have seen the stresses already and so to answer your question 10 million is not a stressor. Um we get concerned we would want to take an active approach if there was a bigger project on the horizon say hey here's how we manage just like we did on this project how we're going to manage expectations with the radio agencies there others
035around you and manage big projects all the other districts around county build that are that are feeling the same they've already done big projects but they're also looking at addition Again, it's it's simply managing the overall debt profile of the district and you guys have done a good job on that. >> Cool. >> Awesome. >> Question. >> It does. Well, and Ken's up next, so I wanted him to hear that so he doesn't hit us with anything too expensive so we can keep I'm just kidding, Ken. >> Yeah. >> No, that's great. Any other Any other questions for Scott? I also want to point out the importance of fully reading a line. So when it says debt service, Mr. Scott Kramer with Raymond James public finance. I forgot that Raymond James public I actually was
036serious. I thought you were presenting with a guy with the last name James. So thanks for humoring me at the start of that. >> Looking at me in confusion just saying, "Yeah, I'm flying solo." Of course you are, Scott. You do every year the first time. >> Yeah. Yeah. No, I appreciate that. Thanks, Scott. You got it. Thanks. Happy New Year. >> Yeah, you too. All right, up next we have capital budget review all the up and comingings first. >> Good evening [clears throat] for returning board members, new board members. I'm P Johnson, director of operations for the district itself. Uh every year I come and present a list of capital projects to folks and make determination if we're going to move forward with them or not, but this is your first glance at that.
037Not looking for any action at this time. So this is just to get the that ball in motion anyway. So um on the list I I typically break them down. I look at different priorities, ones that are definitely are safety or preventive maintenance concern. And then I look at items that are just replacement of outdated items. That could be sometimes equipment, a vehicle or or just a lawn mower, things of that nature. Users, the next priority down is typically something that's cosmetic in nature. And then the last one I I put under something that we can either postpone or we can also wait till we include it in a larger construction project. So just so you understand my my philosophy on that. I will say this is probably one of my shorter lists that I
038presented but [clears throat] it's it's not smaller number though. It's >> smaller quantity. [laughter] [clears throat] So the first one on the list relates to the annex the old former district office. Uh so for some history there the original district office the left hand side of it if you're looking at it facing the front of the building was built around 1965. It was added on to in 1990. Not really anything done to it since then. Um, so with with us relocating over to here and looking at how to use moving forward, they can do some freshening up, some carpeting, so things of that nature. So what we're what the cost areas is to carpet the larger areas. uh the what was the former business office where all the cubicles were the former boardroom and that
039whole entrance coming in like those spaces not really going into the office areas and then also painting those areas as well. >> Can I can I ask is is is that building being fully utilized right now? >> Uh I believe every office has someone in it and there's meetings being held in there all the time. >> Okay. My my concern was if uh the usage of that building changed >> then we >> I would say it's >> it's full the way it is. >> Pretty much the way it is. >> Okay. >> And I know there's been talk about trying to make the one the former business office more into a training center. And this has helped alleviate the larger construction space over at the high school which is is a hot commodity. So now
040they can move over to the annex and utilize the space. My my concern was that we ended up having to do renovations after we had repainted or carpeted. But >> what we're looking to do is is won't impact anything moving forward. >> Okay. Thank you. >> And the carpeting we're looking to utilize would be a carpet tile similar what we used elsewhere. So if something would change the wall, we can easily keep it easily replace. Uh the next item on the list relates to the control of the HVAC that's in that building. Currently we have none. We're doing it manually. I have no remote control. I can't see into that building. It's some of it's due to its age. Some of it has to do with antiquated system that's in there. So we had a
041company come in to look at what it would cost to get control of that building and then also we would tie it back into the system we're using globally or we're moving to globally. So there's a cost here of 164,500. Uh the next two items I'm going to lump together in an aspect that we're looking to [clears throat] to apply for a public school facility improvement grant related to both of these because this falls well within the criteria of those uh it's HVHC or roofing. There's a couple other criteria that that it outlines in there. I believe the minimum has to be $500,000 project up to a $5 million cap. So this falls right in a nice window there. So [snorts] I just really just started looking at discussing that. So regarding the replacement of
042the two children, they're they were put online in 2005. So we are now just past that 20 year mark when they went online and they're constantly nickel diamond me at this point. So not to sugar coat it by any means. It's we have fans that are they keep regularly dying off and we replace them. We're maintaining we're cleaning and we're doing all the preventive maintenance we can to them. Our concern is we have if we have a catastrophic issue what happened to one of them kind of taking a big chunk out of that budgeted number there. Now this is not just the chillers there's also replacement of some pumps and motors inside the building that are at that same age. So it would be some repiping. We're talking with the vendor and the engineer. We
043think there's some efficiencies we can have. So this is a a higher number will actually be but just caring on the side. Uh with the roofing we have list of [clears throat] roof areas there 10 12 13 14 15 16 22 32 uh that have either expired they've all expired as far as a warranty on those roof areas. So just to give you an understanding there's 53 roof areas up high. So this is just a a bluff of them. So we keep picking away every few few years and trying to maintain those roof areas. The the system we're looking to do, we have a lot of buildup roofs. So the the advantage of having the buildup roof is it's multiple layers. It's not just one single ply. So the system we're looking to to utilize
044this TCO alpha grade actually can go right over top of that existing material. we don't have to then have that trickle down problem where we're impacting like a roof edge or gutters or drains and it causes other major issues. So works out to be about 36,270 ft of roof area that we're looking to not replace but restore and and that would also give us a 20-year warranty moving forward. >> Nice part. >> I'm sorry. >> Have we used that? You said the trimco. Yeah, I feel like that came up last time, right? >> Guard is another one from them, but this is a system they've had out for quite a few years. We have used it. >> Okay. >> Fritz. >> Okay. >> Last year actually Fritz >> I was going to say I thought
045I remembered you describing that the same way how it stay just it's another layer instead of having to replace. It's a build up of another layer and then there's a there's a a float a floated coating and then they put a a another layer on top of that or it's a seal coat and then there's a UV protection on top of it. >> Okay, >> I have a question. How many layers before it gets too heavy for the roof and we have to strip it all off? >> We look at that also. So [snorts] we're okay. [laughter] So we look at that and have conversation with the structural engineer as well as we move forward. So, one of the things they do in a lot of the buildup roof areas we have have stone on
046them, have a ballasted system. So, we actually vacuum off the stone. So, that takes away some weight and we're we're putting back on those those new flood coats. >> Those are also not as heavy of a material. They're they're pretty thin mill thickness. >> But yeah, that's a convers. Great question. Conversation I've also had with our our roofing consultant. And then the last item on there next page. This was originally budgeted for the 2425 year was a replacement of the gym floor. It's been showing it signs of age. To my knowledge that is the original floor of the gym which was built early 80s time frame. U so it has more than lived its life. Uh the problem we found was that we could not find a manufacturer that would warrant the floor without humidity
047control which would be air conditioning in the space. So this past summer uh we put air conditioning in that space and also u so those are now controlled. So now we can we can proceed with this. uh as we were looking at previously this money was going to come out of the capital reserve fund. >> Do I understand the wording in that is wrong, right? >> He says this was removed as no gym floor manufacturer will not warrant. >> Correct. Well, will not warrant unless it's air conditioned. >> Yes, but you already say no one will do it. or unless we can get it installed without a warranty and that's a lot of money. >> Okay. So, no gym floor manufacturer will warrant a new installation. >> Yeah. >> Right. >> The um two quick
048questions. So, that reference to the train ensemble program, that's the remote program you're talking about, right? That >> is correct. Okay. That's what we now have are utilizing with Brownstone Middle School will be on that as we go to Fritz that will also be on that. >> Okay, gotcha. So between Fritz and then um the high school are there any other areas that aren't upgraded to that yet? >> Uh the well Fritz is not, but it will be through through construction. Uh the high school will be the only remaining building. >> Okay, gotcha. All right. So, will that need to be added because you mentioned the gym has now has the air conditioning. So, that needs to be >> part of the work I can see through that new system. >> Oh, okay. Cool. All
049right. >> I'm sorry. I couldn't clarify. >> Yeah, that's why because you mentioned that was we did last year. So, I was hoping that was tagged onto that new system then. >> So, that work we had done in both the gymnasiums. Uh the metal shop, the wood shop, and >> yeah, those four spaces I can see all those through that system. Okay. >> Rest of the building. [clears throat] >> Gotcha. >> That's in another system. >> And the last question about that. Um, just one more about that roofing. So with all those different areas of the high school roof, do you are you looking for consistency then to use this that trimco on all the areas that it can be used? Like for consistency for the 20-year warranties, all that as you kind of move
050through or >> all the systems we've been looking at pretty much are going with a 20-year warranty. Okay. as far as whether it be a replacement or a restoration, right? >> We're trying to restore as much as we can. >> One bad winner could turn that. We had one, what was that back in 2016, I believe 15, 16 somewhere there that the plan was to restore it. Uh the winner was not kind to us and then we had to do a replacement of that repair. >> Okay. >> So as we move forward, we look at that. They do core samples. We send pieces out. They do stretching of it to see if what it resistance is, if it tear or allow for give and sometimes they just don't come back allowing us to to restore
051it. So that's why I keep in close contact with our roofing company and he and I keep on that same page on what's the next but we look at a fivey year and a 10 year plan on how it goes through the >> Yeah. And does every building have at least some part portions that are flat roof with those layers on it? >> Every building. Yeah, I kind of figured. Okay. >> We have very little rubber roof in the district. The center is entirely roof either have a metal roof on them or some form of a building. >> Yep. >> Any other questions for Ken? >> All right, sir. Thank you very much. >> [clears throat] [snorts] >> All right, we're at the first part of the meeting for public comments. Anything associated to the
052agenda tonight? Is there anybody that has any thoughts to share? Okay. So, now we'll move on to the action discussion items. We have the review of the Lancaster County Career and Technology uh center budget which I think that includes a handout for all of us, right? Is that what that says? >> Yeah, I can give a brief overview of it if you'd like me to. Sure. >> U so you'll see the Yeah. >> Uh the Lancaster County uh CTC budget is attached uh for your review uh and it will be on the consent agenda next week. Uh just just a brief overview, a couple comments. I I think that the CTC did a really nice job of trying to stay conservative with their budgeting uh this year over across the the county of all the
053Lancaster County school districts that are a part of the CTC. Uh there's a total district contributions of about 17.5 million. That's only a 31 increase from last year. So that's pretty amazing. Uh I serve on a a program expansion committee for the CTC. Uh and pretty impressed with how they're continuing to expand their programming while uh maintaining pretty flat increases for their school district contributions. I'm not I'm not sure how they do that, but but appreciative of it. Uh so as far as our district, uh just a little bit over uh $1 million would be our contribution for the year. after you take away the the vocational ed subsidy from the state that's taken out of that. So that's about a $9,000 increase from last year's budget. So all in all it's about neutral uh
054about even is the same as last year is what they're proposing. So uh it'll be on the consent agenda for next week. So certainly as you go through those budget documents if there's any questions between now and then you can reach out to me. Has our uh contribution grown every year by about that same amount >> roughly? Yeah. Yeah. >> Yeah. It increases a little bit but not much each year. >> All right. Any other additional questions on that? And like Dr. Hartman said, review the document. If you have any questions that come up um for the approval for next meeting, um send those over. We have the review for proposal for steps to success before and after school program uh for the 2526 year which is Miss Huninger. >> Hello. So in reading through
055uh the steps to success agreement um that we've been working with them for many years. They've had a before after school program in all of our elementaryaries. Uh but this past uh you might be wondering why we're coming to you in January with uh an agreement that's effective uh retro back to August of 2025. Uh the agreement that u was in place prior to Jill and I really digging into this uh was not as comprehensive as we believed it needed to be. So we spent a lot of time developing this agreement, modifying it, working with steps. We took it to our attorney for review. they took it to their attorney for review and uh now we're all in agreement to move forward um with this type of an agreement in place. Uh it is a
056year-to-year agreement. Uh what they have requested then is each April we uh come to you to ask for approval of the next year's agreement. So assuming that you're okay with this agreement, we'll be have it on a consent agenda in April and then we'll do that for a couple years and then possibly consider a multi-year agreement at that time. Any questions? >> Uh yeah. Uh I'd just like to bring to your attention that um section 2 C I'm sorry 2D. >> Okay. >> It refers to 2CE. If you look down at uh number five on that list, the end of the paragraph. Okay, >> that there is no 2CE. >> No 2CE. Okay, >> that should be 2C um uh that be 2C 2 V. Uh and um although some of the margins are messed
057up, I'm not going to get into that, but there is a typo at number 22. You'll see that for yourself when you get there. >> Okay. >> Um what do they charge for their services? because that that's that's where we heard from uh S parrot earlier uh concerned about the increasing cost of participating in this although they they appreciated the service. >> Well, right now it says in on page four the payment to the school district what they pay us is $1 per student per day. Um they have a different fee structure for that they charge the parents. Jill and I uh discussed with the parents and then we also u met and discussed with steps to success and Jill might be able to communicate it in a better fashion than me but um the
058rates that they're using is a state driven form state driven uh rate. Some families um and Jill will correct me if I'm misspeaking here. Some families that do qualify uh perhaps could have a reduced cost that is charged to them by by steps. Do we know what that price is? >> Yes, we do. If you hold on a second. >> Sure. >> So, give me a second to find it. >> I'm sorry. I should have warned you because we did I don't know if that letter was shared with you uh what back in October was it we received a letter from a parent. Mhm. >> Yeah. We >> That may have even been Was that last school year? If it was or earlier in the year this year, but it was >> I think it
059was last spring. >> Was it in spring? >> Yeah. And we met twice with with her. >> Oh, okay. >> Yeah. At the beginning to hear what her concerns were and then as a followup. Bear with me a second. >> You can get back to me with that if it's >> because it's a whole chart. And uh >> were you able to come up with a some sort of a I won't say agreement with the lady, but >> concerned was that what we can do is on our website is provide very you know different um daycare before after school programs that are in this area. They don't necessarily have to use this one here at CV. They could use one in Greenfield. They can use one over near Hack. And those are >> Are they
060cheaper? >> They probably >> Are they all the same? >> They're the about the same because they're all following some of that same um same formula. >> I will get that for you. >> I'd appreciate it. >> Yeah. >> Yes, I will get that for you instead of trying to >> Okay. Thank you. >> You're welcome. Anything else? >> Nope. All good. >> All right. Thanks, Adele. >> All right. Up next is the review and approval for the Red Rover contract with Miss Horst. Hi, Amy. >> Hi. >> Good evening. I'm Amy Hurst. I'm the director of HR. Um about eight months ago, we implemented Red Rover's hiring and onboarding platforms and they are now coming out with what is called records for electronic personnel filing. And we currently are using a different system, but
061with having new employees on board and upload their paperwork directly into Red Rover, it'll be a seamless transition to flow into the Red Rover filing system. It also offers several other benefits. We can make our own files. It's super userfriendly. We can create it how we want it to be. Um, and we will be a demo school. So, we're getting about a 30% discount the first year to try it and start and help them build the platform out. So, looking to do that. >> I'll just add to that the the one uh solution that we currently use with Red Rover, we've been very happy with as far as the online application and onboarding process. They've been a really really good company to work with. Uh and so we we feel that adding this would be
062a seamless transition. >> Do you need this for tonight yet? >> Do you need this for tonight? >> Yeah, we'll have to vote on it tonight. Yeah. One other question for the Red Rover piece. So is there is there any other part to that process because you know we like it's onboarding an application and now they added records. is I'm just curious if we foresee anything else. Are they trying to expand the platform into any other hole that we might have that we're using for something else? I'm just curious from that perspective. >> The platforms that they currently have that I would like to I'm a I'm a big fan of less platforms to keep keep it a little bit simpler. Um they do have absence management and we and um time clock. So, those
063are two platforms that I would like to look at. It's not something that we I would even consider looking at in the middle of the school year. Sure. >> Um because of substitutes and absence management and whatnot, but there are some perks to that and it's something that I'd have to work with the education side on because they also work with that. So, those are two other platforms that I would like to see eventually implemented. >> Sure. Yeah, that makes sense. Well, since it's, you know, it's one more thing added on, it's good to know if it's going well that we might hear the name again as they continue to. And I'm I'm big on continuity, keep things the same, and if it's under the same thing and it's working really well, then that might
064make sense. So, that's I appreciate that. >> Yeah, the hiring platform has really made a big difference. Um, applicants are applying right onto our website and we've seen a significant jump in our applicants, um, and have been able to fill some spots that we hadn't previously been able to fill. And I think because people come to our website to look for jobs. Yeah, rather than going on to hiring sites, separate sites. So, it's been a great a great asset. >> Awesome. Any questions on that before we take a vote? All right. So, we have to get that approval tonight. So, can we do a roll call vote on that, please? >> Need a motion and a second. >> Oh, yeah. I need a motion to approve the contract first. >> I have move we accept
065the Red River contract as presented. >> Second. >> Okay. Roll call, please. >> Mrs. Grath, >> hi. >> Mr. Benigno. >> Hi, >> Dr. Martin. Hi, >> Mr. Eie. I >> Mrs. Capka >> I >> Miss Gibler >> I >> Mr. Gensel >> I >> 70. >> It's approved. >> Thank you. >> Thanks Amy. >> Okay the tenative agenda for January uh for next Monday for January 20th uh is also in there for your review. We have uh the second part of the meeting for public comments for anybody that wants to address the school board for any issue at all. >> Are there any board initiatives or concerns? >> I heard from the IU asking um to remind the new board members about the orientation. I will be attending Awesome. Okay. Believe that's it. So,
066if um the board has nothing else to discuss, then I'll take a motion to move to executive for uh to handle some discuss some student discipline um some employee and staff issues and uh review some audits. >> So, moved. >> Second. All those in favor say I. >> I. >> Meeting adjourned. Thank you.