001I'd like to call this meeting to order. Please stand for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Do I have a motion to approve the minutes of the May committee of the whole meeting? So move second. >> All in favor? >> I. >> Motion carries. Superintendence report. Dr. O'Donnell. >> Good evening everyone. Uh I have one item for you. Obviously down the home stretch of the year next week we have our three graduations scheduled. Appreciate all the calendar commitments that you have. um as as we come to uh the conclusion of the 2526 year in honor of the class of 2026 and their families next week.
002I'm not going to say anything about the weather because it's looking good. >> I just jinxed us last week >> and I'm sorry. Um but uh so to the item that I I do have um the the feedback from the forum um we've attached a summary and all of the individual um notes. Uh appreciate our our uh west NHS students for acting as scribes so that our facilitators facilitators engaged with the community members that came out. Um so that is attached. So what are we going to do with the feedback? What we do is one, we consider the feedback in regard to what we're working on, what aligns to our goals. Some of the things um that were were conversations have been discussions and we're working toward um some improvements we think make sense. So
003I'll I'll just touch on a high level, but in in the end, we'll take the feedback from people who engage with us and consider it in regard to how we prioritize district initiatives. Does it need further discussion um and consideration? Um and you know, did the conversation help people to understand where we are and why and why we're not um why we're continuing to move in a certain direction? And I'll I'll talk about technology first because that seemed to be the the highest number of reasons why people attended in regard to student device use. I think I think what we worked on and shared with you at this table and what we shared with people helped them understand during the school day. Students are coming to school and sitting on computers in class all day
004long and we shared the evidence and there are some areas we're looking into to better understand including student use of devices outside of school. In regard to our elementary students, LA this current year we stopped sending devices home in K and we hope to move that forward in first grade this coming year. Maybe more than that. We're taking a look at it because we need to have obviously we need to figure out the charging capacity and and the cost to do that here and we're working on that. Um, so I think moving in that direction and obviously we want the decision to send devices home really predicated on what tasks we need kids to be engaged in kind of like why are they using the device during certain times the day and not during others.
005And um in elementary uh there's a draft of uh updated homework guidelines that we're working on. Some of you were there to hear hear uh from Dr. Chance regarding the work in K6 on that effort as well to guide that. And um so I wanted to share that. The other part of the discussion with technology relates to cell phones um in our secondary schools. Dr. Reid has a survey that he shared with all of our our faculty uh to try to understand how it's going in classrooms, how our teachers are seeing the use of personal cell phone devices. They're not not our district devices students bringing cell phones in to understand how it's going, what is their thinking regarding moving forward. Um, I think it closes this evening. So, I mean, we we're hoping that
006today we got a few more responses. So, we'll bring that forward and share with you. our our thinking is the state we're not sure when the state's coming down with some change in requirements on us, but what makes sense for us um you know the some of you were at the uh alumni focus group that Justin facilitated and the the college ma mainly kids that are in school right now one or two years out and their conversation or opinions around it I think are really in line with our responsibility to help kids learn how to manage life with their technology responsibly because when they leave here and they're out at school or in a job, they're going to have to they're not going to have us here or telling them how to do it. And
007um I thought that was pretty insightful. We So, but I do think some of the feedback at least that I saw so far in the survey is in line with some things we might want to consider doing differently that would help teachers. So we we'll share it with you and then um our thought was we move forward with at least memorializing our procedures in a in an administrative regulation. We do have a personal device policy 237 and um you know just to make sure we're clear on what our expectations are in schools and I I think that's that's our intent there. So but uh there was some feedback regarding cell phones. see that in there. Music and arts programming, strong support expressed there. And I I think uh some of the concerns regarding staffing because
008we did, you know, out of the about 20 positions, professional positions, we reduced in this um end of year cycle as we look to next year. One was a music role and it was really because we have capacity and other music faculty schedules. It, you know, we're not moving outside of our contract. uh in regard to asking somebody to do more uh than we're able to and we have a small number of of music faculty to have space in their schedules and we were able to make some changes like we did with other positions including math, health and phys. We eliminated three district administrative roles uh for the fall in this building and we're we're trying to manage uh so that we can slow our costs and um be in line with our revenue. So
009we we have to reduce costs and you know as you'd expect our costs are really tied up in people for the most part as they should be. So, um I do think extracurriculars, it was loud and clear and I think people are right. We want to we have a goal in the strategic plan that has a measure underneath that and that keeps an eye on kids being involved outside of class and um so I don't disagree with that. Um moving on to budget and financial planning because obviously if we're going to add extracurriculars, we're going to need to pay for them. um budget and financial planning was uh in some of the concerns related to staffing, budget reductions, extracurricular funding. And I'm going to be clear, our budget is growing. It's just not growing as
010fast as our expenditures. And um and we have a lot of resources. We also have a lot of people and a lot of kids. That's why we're the sixth biggest district in the state. So I think um we want to manage that and and out of respect for our community. And I do think with extracurricular we had a meeting with the foundation and looking at non-traditional funding revenue. Obviously you know about advertising in the stadium. There's other places we might consider and might need to come to you to discuss policy in the future. But I think you know our efforts to look at extracurriculars and what might we be able to do longer term to help support them that doesn't simply look to our annual um tax revenue so to speak. Um we I think
011we need to look in those directions and the and the foundation was receptive to you know helping evolve uh with that development effort. Uh student achievement and curriculum was also a component. I think some of the questions around some of the curricular areas uh and the use of technology also was was part of that discussion. Um, so for those of you who helped facilitate or did facilitate these, is there anything you want to add from your from your sessions that you want to touch on? I know I wasn't in every session. I kind of uh was with uh some of the board members with some people who wanted to talk about other things than what was on the agenda with the breakouts, which I think thank you for doing that. Anything else from the breakouts?
012I'm offering. Okay. Any any questions or conversations? I appreciated the board for your uh coming out and um engaging with the community. I think people appreciated the access and uh I think it was a very, you know, energized exchange through the evening and respectful. I I would just like to add I'd like to thank the community members that did come out. They even though they dis disagreed on some things, they were very respectful and I think they were very understanding and appreciative of us spending the time and I would encourage more people to come the next time because we got some valuable feedback that we might not have gotten had we not done it. So, and thank you for putting it together and the rest of the staff. I also appreciate you highlighting here the
013the music position because I think it's important for the community to understand that there's not a change in the student experience with that shift, you know, in in staff. It's more of an equity among staff members versus a reduction in programming for students. So, I think that there was some misinformation kind of swirling around that specific change. So, I appreciate the continued correction or, you know, communication that it's not changing that student experience at all and and offerings at the student level. Thank you. >> Yeah, good point. I didn't really underscore that here in in any of the areas where we made reductions this year. We didn't we're not cutting the programming. Um, yeah. Uh, I think the CTC concerns that I've been made aware of, we're not stopping a student's career pathway anywhere where
014we have redundancy in programming. We are looking at managing those costs because when a student leaves us to go to the IU for a program that we offer, um, we don't get to reduce our costs because we have a faculty member, a classroom committed, resources committed, licenses, etc. So we're looking at a very small number of program. Vast majority of programs we have in our partnership with the CCIU are all in play for the students. Um but there are three that we've looked at and we've identified we run a robust experience. So we don't think we should pay duplicate costs and it's $11,000 for a half day program for a student to attend the IU when we have the programs and the professionals in our schools. So that was another, you know, opportunity to clarify
015uh what's going on. So again, I anything else from board members? >> No, I just um have a request um you know, following um to follow up with that. Could we at some point before the next academic year um you know make a like a pronounced effort to send this out to the community to let them know what programs we offer inhouse for which they really don't need to go to the IU. uh because I have a a child at East and uh some of it you know um I don't understand myself. I have to constantly go back and keep asking questions. So it would be nice to have a small PowerPoint presentation um with like you know the substitute of the CCIU in-house uh program. Thank you. >> Thank you Dr. Donald. Moving on
016to personnel. Director Sturbridge. >> Thank you, President Bless. Um, we have a couple of we have one item on consent. It's just the standard personnel um report for action items. Um, we have three items. One, the first is a approval the renewal agreement with Sunline for stop-loss insurance for medical and prescriptions. at a cost of $23.90 and that's an actual decrease from last year's rate. Second item is approval of a three-year renewal agreement for with IBC for medical insurance. Um and then the the cost per year is identified of $43.81 per participant per month in year one which is a 5-year increase year two 44.90 per participant. Year 3 4603 per participant. So 2.5 increase in years two and three. And then the last item is front line um a renewal agreement with front line
017for our interview process. That concludes my report. >> Thank you Director Sturbridge. Moving on to curriculum. Director Patn. >> Well it is May so we have a list. First up is the reallocation, sale, and disposal. Um, very few things on the list. If we have any questions from facilities, the second is field trips. I know that I had one question. I was concerned about um the Downing Town High School field trip to west to the ski resort only because it's a they're missing two days of school for a recreational activity um which I struggle with all the time and in the past like at even with the Danish student exchange we ask that the teachers ensure that we have substitutes who are going to teach for those two day for those days. So again, the
018trip is planned for next year. I'm not trying to stop it, but I'd I'd like a little more information in the future and for us to think about that. And I'd also like to ensure that we actually have I don't know how many teachers are going on this trip, but that means those students aren't getting educations for those days except through the substitutes. So, I'd like to make sure that the substitutes um are working with the students in something productive. Is it? Yeah. And actually, that's a bigger concern. Just pointed out to me, it says eight chaperons. >> I don't know if it's eight teachers. It seems like um quite a few to be out of the building for a recreational trip. >> Yeah, we can certainly look into that closer and we did discuss
019I think it's fair to look at number of days missed for trips like this. So we'll >> and and in this case number of potential chaperons especially if it's you know eight teachers. >> Yeah. >> Right. Right. But uh if president, you know, President's Day weekend, maybe they'd only miss one day. You know, it's the fact that they're missing two days makes me uncomfortable. Uh moving on. Um approval and of agreement with DCC for STEM summer practicum. I asked um questions about this too. I'm just curious. It looks like it's a summer program and I I understand it has to do with the practicum at the STEM Academy, but is there something we could do inhouse or that's we're paying students for a program um which we don't generally a summer program we don't generally
020do. I know we're looking back at cutting DCC um you know Delere County courses. We're looking at the IU for duplicate courses there. Um, you know, it's equity for all students. So, again, ask that we look at that for next year, the following year. Um, well, if you want to comment on it, that's fine, but I'm I'm struggling with it. >> Sure. So, I did uh was connecting with uh Mr. Campbell and found out a little bit more. we are unable to get students that are in the medical interested in the medical pathway to hospitals uh to observe etc where other places we can do that due to HIPPA etc. So, DRIC has like sim type of equipment where kids can uh learn from that and then they bring in guest speakers. Of course, they
021don't do it for free. So, one of the things we could examine going forward to your request is maybe the kids pick up that cost that are interested in that pathway. Um, but that's how it's structured right now. Other professions were able to send the students there to shadow, but we just struggle with the medical profession. Um we have do have a couple that are in physical therapy that's different. Um some local PTs have allowed our kids to come in and observe. >> Thank you. >> Yeah, just two follow-up questions. So the duration of this is May 1st to August 31st. Is uh is that correct? >> It's a window of time that they have to complete the practicum. I I understood it was only about two weeks. It's not the entire summer. >> Okay.
022Yeah. And is it 3,600 per student? >> I believe so. Yes. >> Yeah. I have to double check on that. >> Per student. >> It says for 12 students. >> For 12 students. >> Thank you. >> Per 12. Yeah. >> So, it's about $300 a $300 >> because it looks like it's four hours worth of instruction is the way the description reads. So, >> it says 12 to 16 hour internship. >> Correct. Thank you. >> No, we've been running this um pathway since STEM opened and originally we our partnership was with the IU with their allied health type of equipment and then we pulled away from that program and started our own allied health program uh with DRIC. So we had to find another avenue or provider that could do similar work for us. So
023we went the route of DRIC County Community College. >> Thank you. >> Third is approval of an agreement with BPF publishers for the AP psychology resources which are changed periodically. So, it's to update for students taking those courses. >> I'm so sorry. I have to go back to the previous one. Sure. >> So, you know, it's is it a limit of 12 students? Is that something set by Delaware County or by us? >> It's based on the students that are interested. So, I think we have 12 students that are interested in doing that for this coming summer. >> For this summer? >> Yes. >> Okay. I was Yeah. I was just wondering then if there's more then maybe it's something they could pay out of pocket and >> No, there would be no restriction. Okay.
024Thank you. Number six is well five. Oh, I'm sorry. Four was the uh psychology. Five is approval of the agreement of an agreement with the national student clearing house. Uh I guess I'll ask Dr. Chance to explain exactly what that is. I know that we did it. We paid for it previously. We didn't really use it much. So, I'm hoping we use it more this time. >> So, National Student Clearing House is actually a a a place where we can get data regarding our graduates. So, it's actually uh we work with National Student Clearing House who works with universities and colleges to give us information about our graduates in terms of how many of our students are enrolled in post-secary education in the fall after graduation. How many of our students graduate in four years,
025six years, it gives us demographic information. uh also some information about courses they took with us. So we can look at uh where our outcome data related to our graduates. It is a a contract that we did uh enter into I want to say up until about 2019 and at that time we would look annually at data to to to look at where our students were going, where they were ending up to help us guide programming. uh right around that time, Naviance, which is an organization that we contract with for for uh at our high schools, uh they uh they started tracking that data themselves. So rather than pay twice, we stopped uh the contract with National Student Clearing House. However, what we found over time was that Naviance didn't give us the same information
026or data. And so we're re-entering into a contract to hopefully get that information. >> And and I just want to um commend I guess administration and thank u Mr. Brown ran the program with our year kids who are out of year the other day. So, we got to hear where we are doing a tremendous job and where we're missing the mark. And so, it'll be good to analyze that data. But I also appreciate that we are seriously looking at this data for because boards for years have asked these questions. We don't know how successful we are unless we look at how our students are doing once they leave here whether it's college or employment or you know the service just so we know are we giving them the skills they need to succeed where they
027want to go. >> Yeah. And and looking back I think it's worth noting so when we looked at data back in 2018 one of the things that we did see was that at that time only about twothirds of our graduates were graduating from college within six years. And so knowing that that actually drove a lot of our decision making around dual enrollment and giving kids opportunity to experience either internships to their area of potential interest or even experiencing some college level classes so that uh if indeed they were going to go on to a university and not graduate within six years. That was problematic for us because we recognized the amount of money that kids would be spending. And so we felt like giving them college experience while they were in high school might help
028them choose either the university or a program that they might persist through or realize that a particular area of interest or university wasn't for them and and maybe go into a trade or do something else and again hopefully save some money over time. So just an example of how we might be able to use that data in terms of guiding programming in our high schools >> and and that cost on that is just $1,785. So, the next is an approval of a contract with HM, a digital license contract for reading interventions. Um, director, >> I had I'm so sorry. I had a question about the previous contract. So, I'm assuming we're no longer contracted with Nviance at all. Correct. Like that contract expired. >> No, we still use Naviance as well, but National Student Clearing
029House is just for the alumni data. We use Naviance for >> other things. Yeah. Okay. Thank you. It was an add-on when they started, but it didn't turn out to give as much information as we would have liked. I was just making sure we weren't paying for two subscriptions to something simultaneously. Thank you. >> Dr. Chance, would you like to talk about this or >> uh HMA Trude hardcourt is just re 180 and math 180 which is resources that we use in our special education program. Number seven is approval of renewal licenses with Everway for news to you and unique learning systems. Dr. Berios, would you like to? >> Sure. These are licenses that we use in our low incidence programs for education. >> And similar to the um the HMH like we're paying like
030the the number of licenses is based on like our enrollment information, right? Or is it like a not to exceed number? Can you kind of >> It's based on the number of students that currently have that an intervention and then we budget a few additional more for students that might become eligible for special education and need reading intervention. But we look at it every year so we don't over >> purchase. There go the $23,500 specific 60. [laughter] >> Yeah. Yeah. It it sounded like it was based on real information, but I was just trying to understand that. Thank you. >> Okay. The next is approval of the renewal with the CCIU for medical authorizations required for the medical assistance billing services. So this is just a renewal of a contract that we have. Um they
031give this is not the same as a person we have here that applies for medical assistance. Correct. >> Correct. So we have an we have an administrative assistant that does our um medical access billing but we need a doctor to authorize the services. So this is what we utilize the CCIU for. The next is approval of the pathway school ESY agreement for um extended school uh for the summer for a student. It's nine. is the same for Royer's greaves for $18,430. 11 is for the Timothy school for $12,025. And 12 is a renewal of an agreement with Aviant for World Language Testing Services. So, it's a diagnostic test that we use in our high schools. The amount is $24,900. >> Yes. Can someone speak to like is this a significant change in cost from previous
032years >> for Avant? I I believe that it's similar. I can look back in prior years to see uh but it's in the ballpark for sure, but I can double check what we've paid into other years. >> Thank you. and and the contract is at Downtown West just because that's how how it came out, but it's for all three high schools. Moving on for action item, a number of these contracts are just contracts um as you see as we go down if we need services with the company. So, uh the first is a renewal of a contract with CCIU for speech services. That's $2,347,398. This is for all our um speech pathologists in the schools. I think 17 we had or 18 18. Oh, 18 and a half. Okay. >> I'm sorry. Um but could
033you just help me understand this better? >> Well, some speech speech therapist for the school district. Um, we used to, um, I mean, some schools have their own speech therapists on staff. We use the IU and they supply us with the speech therapist for for the schools. >> And is it one per school or is it one per student? Um, so it's divided up accordingly. So some schools might have one and a half, some might just have one. So it's divided up by the number of students that have speech and language. So some students are speech only. So then the speech and language pathologist is also their case manager and then other students have it as one of the services. So it's really dependent upon students IEPs and dividing up the case loads. So >>
034and it's by based primarily on how many students we have in the system now that are using it. >> Correct. Correct. >> So that it's based on the exact number of students we have. >> Okay. So this is for the exact number of students we currently have. 18.5 is the number of speech and language pathologists to serve the number of students that are currently eligible for speech services. >> And what about if there's somebody new who um typically it averages out between students that exit and students that are newly referred, but they are kind of factoring that in with the case load numbers that there could be some fluctuation. And then this is just a one-year agreement and we are not being charged for the supervisor that oversees the speech and language pathologist from the
035IU. >> It's is that something they started this year like not u reduced the cost? >> They reduced it for next year to maintain the contract. >> Okay, good. Thank you. Mhm. >> The the next is renewal of a contract with OEL's rehab rehabilitation services for OT and PT services and this gives us the hourly rate that will be used um going forward. Dr. Barers, do you have an ballpark of what this usually because we don't have a not to exceeds amount here. >> No, but we we have um I can get you the exact number of occupational therapists and physical therapists that serve the school district, but they did not renew their um rates for next school year. So, this is the same rates that we had for the 256 school year. >> So,
036they didn't raise the rate. >> Correct. >> Approval of Deborah Master Services agreement. Um this is for regular school education services the following locations. So this is the per DM rate if we were to spend send a student there. Next is approval of a settlement release and settlement agreement for DASD student in the amount of $83,000. Next is approval of the Vanguard School and Services Enrollment Agreement and addendum. So this is if we to Oh no, this is one of the for $117,215 for two students. Renew 11 agreement with cognitive for the IB diploma program at STEM 11th and 12th grade students and that's $52,500 and approval of an agreement with Pearson Education for AP Human Geography. core resource. That's another AP for $32,400. And we move on to AP economics core research for $30,200.
037and the approval of number nine, um, sports and fitness, $28,128. Um, it's to replace and um, upgrade some of the fitness equipment at West and I was given a whole write up from Dr. Chance. Age of West Fitness Center equipment, the treadmill being replaced is 14 years old and the chest presses are 22 years old. The dumbbells and kettle bells are new equipment to account for more students in classes. And for the athletics, the stair climbers are new. They help to diversify the type of cardio equipment that we can offer our students and help to stay current with fitness tracks. That's the explanation for that. And that concludes my report. >> Thank you, Director Bhutoni. Moving on to policy. Director Gra. >> Thank you, President BL. Um, we have three policies out for 30-day review.
038their policy 619 district audit um which reflects the shift of the audit responsibility from attorney general's office pertaining pertaining to um transportation and policy 236.1 which is threat assessment um and this is updated after new requirements were added to PA school code and that concludes my report thank you director Graham going on to finance Director Wisdom. Thank you, President Blust. Our first consent item is approval of live edge material to be used as consumable supply for Woodtech student projects at Downing Town West High School WoodTech program. So, that's a u a um donation. Number two is uh resolution of depositories of district funds. >> Yeah. Okay. So, it's just me. >> Well, do if I have a paper one, I can. Thank you. >> All right. Hold on. Get there. See what happened? We'll see.
039All right. Um, this is approval of the resolution for depositories of district funds and approving the personnel authorized to act on behalf of the district with respect to investment of district funds. And then we will move on to action items. Sorry. And uh this is a little extra information here about a vehicle purchase approval to purchase. Oh, that's the press. Hold on. Ah, here it is. Um, wheelchair approval of the purchase of a wheelchair accessible van that can be used by the pupil by pupil services. And that is $85,583. So, we need that to get some of our students to where they need to be. And number two is the approval to purchase an Accuro Press C470 printer from Edwards Business Systems. And that is $87,49. And number number three is the approval of the
040CCIU marketplace contract at an increase of contractor with pricing and an increase of 1.82% over the 2526 contract pricing. And if there's no questions, that concludes my report. >> CCIU contract different than what we approved last month. There's two different ones. >> Well, there were two that we voted on. >> Yeah. One one is for instructional media services. The other one was for uh the tech uh school and this one is for the marketplace services. So, it could be speech, OTP. Um what they do is they they give us the pricing for each service that they offer and then we would fill out that form as to what services we would use which we check every box because we might use any service and I put down there what we budgeted for some of the
041services. Uh but the actual cost is going to be dependent on what services the students need. So that's the actual um market what they call the marketplace services. So there's three IU budgets [clears throat] that we approve. >> Did this one just come later? >> Yeah. >> Okay. Thank you, Director Wisdom. >> Word docs is back if you want to log back in. >> Okay. Moving on to facilities. Director Ross. Thank you, President Bless. See, I have three items on the consent. The first is the um a change order um an addition for LowBar, the uh general contractor on the Beaver Creek Elementary School expansion project. This was to remove silt and clay from the retention basin. So, um, those of you that are familiar with the playground area in the back, there is a
042fence up now and, um, there is a retention basin that's been holding water. Um, this is to remove the silt and clay so that the drainage will work properly. So, they haven't removed it yet. Is that what you're saying? >> Correct. That work has not happened yet. >> Because there's still a really big puddle back there. It's fenced in, so it's safe. But the corrective actions are or on your agenda for approval, but they could take action and do the work. They just haven't executed it yet. >> So, this is an additional charge. I I was this an error and emission in the design or help me understand, you know, why we're paying for it. Now, [laughter] >> good question. So I raised those questions as well. So it's the storm water basin that was
043designed per the D criteria. It was built was confirmed to be built as designed just nonfunctional. So the solution between the conservation district downtown burough engineers and our civil engineer concluded that that amended soil mix needs to be removed from above the drain lines replaced with sand so that it could function as designed be empty after 72 hours after the last rainfall. So we we vetted all the confirming through soil test there was an over compaction they put the proper soils in it still failed to perform and they came to a resolution which is this does [clears throat] it fall into errors and emissions it's somewhat of a gray area I questioned that but it's still below the threshold of claims for that engineer >> you have any insurance that covers this >> I don't
044believe so that's part of contingency funds. So, it's almost in the realm of unknown, unforeseen conditions. They did the design properly, did testing to confirm that, but the design still did not function as required by the conservation district. So, this is the modification to correct it. >> Thank you. >> Saying it didn't function according to convers >> conservation group, but it's not working. So I don't need the conservation group to tell me it's not working. So I'm a little confused that they can say that the design it was designed correctly because it wasn't >> agreed. So and I brought those same questions up as well. So how engineering is the one that did the design and there's specific criteria that DP has for the amended soils for these storm water retention basins. They did it
045as they were told to because they can't deviate from those specifications from DP. They did what they were supposed to. It still didn't work. So now we needed to change it so that it would function. So it's a deviation from what they were mandated to design. That's why we're in this position. >> So are they allowing us to change it >> through the agreements of those three parties? Yes. >> So the D isn't admitting that they told us the wrong thing. They're just saying you can change it. I think it's a design parameter that they ask everyone to follow, but there's a lot of debate. Is that right? Is it wrong? In the end, ours failed. Their feedback was more than half of them fail. Half of them function. >> Nice. >> We were on
046the wrong end. >> Our tax dollars at work. >> Are we going to plant? I mean, I know you say the fence is safe. I don't necessarily believe that it's as safe as it could be. Are we putting planting in or what is the the endgame? >> So part of the process is you'll hear mobilization and demobilization. Lowbar's sub wants to mobilize once mean come on site with all their equipment, do all the remaining work and be done. They've worked out a lot of the details. We've had some wet conditions. It really should have started last week, but they haven't. >> Not under my control. Oh, I I wish it were. It was a long weekend. >> True. >> Thank you. >> Number two is the approval to provide a PO to Moyer Pest Control
047for annual integrated pest management services for the entire district. 14,364. I thought that was an excellent price. Seems great to me. Um, and number three is the approval to provide a PO to Cronis Power Systems for preventative maintenance on all the generators within the district. So again, $12,800. I also thought that was an excellent price. There were other um quotes obtained, so this one was the lowest of all of the quotes. Are there any questions? Okay, I'll move on to the action items. Uh the first action item is the uh approval to provide a PO to modern fold styles for annual inspections of the bleachers, backboards, gym equipment, and partitions. So, all of our schools will be um inspected. Um and that total value or to total price is $28,251. I just have a couple
048questions about this. So, is this an annual thing and has the price gone up or gone down or is it the same? >> So, it is an annual inspection. So, it's everything in the gym that moves basically bleachers, backboards, partitions, those sort of things. And it again, it is an annual inspection for all the gyms that have those items. We ask for multiple prices. There's very few contractors that do these inspections. The other ones didn't participate in it. So, this is the best price we got. I can't speak to is this above or below what we paid last year. We approached it with several of the contracts that you've seen that we're starting from scratch. We're going to say what exactly the services we need and solicit multiple prices and get the lowest responsible bidder
049to those. >> Does it come with insurance? >> What's that? >> Does it come with liability insurance? >> Everyone that works on our property has to provide liability insurance. Yes. Okay. Now, I was just wondering, you know, if this is an annual thing, then do we really need to do all schools every year or is it like a cycle? I >> I believe it's recommended, strongly recommended by our insurance company, Udica, to do these inspections because they're safety related. They're large pieces of equipment. There could be accidents on that. So, it's best practice to do them on a recurring annual basis. Thank you. >> I would assume we're getting the price we are because of the number of buildings were doing as well. So if we were doing we would be paying more per building
050>> 16 buildings but based on the specific equipment per building. So the the high schools secondary schools certainly have larger gyms and capacities. Elementary most of those don't have bleachers so there's less there. Those prices will be lower. >> So I you asked about insurance. It's not so much that they have insurance coming on our property. They're fully insured that if a piece of equipment is broken, they're liable because they did the inspection is more what I'm >> right. >> Yes. They're the ones providing us the document >> because this this includes all this gym equipment. So, I'd be curious to know if they come back and tell us, you know, how we're replacing equipment, they should be able to tell us what equipment needs to be replaced. >> True. So they they provide an
051inspection report and often recommendations on this is something that needs to be replaced. Now they'll contact us while they're on site and ask us if we'll approve that work at the time when they're there so there's not a return trip. >> Thank you. And the final item for facilities is um approval to provide a PO to Handrew Fleet for their Co-Stars RFP quote to purchase two 2026 Chevy Chevrolet Silverado 3500 4x4 trucks, $152,736. Um, it sounds like the prices are similar to what they were last year when we approved two vehicles um that had tow larger towing capacity than these. In addition, these will be fitted with uh the the whatever they need for plowing over the winter. Are these replacement trucks or in addition to >> these will be replacement trucks to our fleet
052that previous last year we did a comprehensive survey of all of our be vehicles identified ones from condemned poor good excellent condition. So we have a ranking and a preferred replacement cycle. This is just continuing that same process. >> And that concludes my report. Thank you, Mr. Harbor. >> Thank you, Director Ross. Moving on to um a discussion item. Uh we are looking at the 2026 PSBA delegate uh sorry delegate assembly and that will be on Saturday, November 7th, 2026, 9:00 a.m. in the Cumber Cumberland Valley School District, which is in Mechanicsburg. Um I am assuming that Mrs. Warhe is looking for one of a volunteer if anyone's interested in attending and it's not virtual. The shirt has to be in person. I wouldn't mind going. Okay. Thank you. Anybody wants to arm wrestle her
053for that? Okay, moving on. Um, seeing no one here to ask if we need a public comment, I'll go right into information. The schoolboard meeting um is scheduled for the next schoolboard meeting is scheduled for June 10th, 2026 here in the James E. Watson staff development room at 6:30. It will not be next week because of our graduations, hoping for great weather. Um there is no committee of the whole meeting in July. The next school board meeting after that will be scheduled for Wednesday, July 8th, 2026, 6:30 here in the J&Z Watson staff development room. And seeing no other concerns, this meeting is adjourned.