001Good evening. The purpose of this meeting is to conduct the business of the Gettysburg Area School District. Board of directors meetings and committee meetings are open to the public, but are not public meetings. All school district residents who wish to make public comment should sign in prior to the start of the meeting and request to speak during citizens participation. Excuse me. School district residents wishing to speak to the board shall do so only during citizen participation section of the meeting. The board will not tolerate public outbursts or disruptions nor will tolerate comments made outside of the citizens participation portion of the meeting. Public comment is welcome and all issues will be referred to the appropriate board committee or administrator. Comments will be summarized in the official board minutes which will be made available by contacting
002the business office. Please take a moment and silence any electronic devices. Uh Brooke is absent, but uh all members of the board are present this evening. Please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. We're going to start tonight's meeting off under 3.1. It's a budget presentation from Belinda. Good evening board. Uh want to provide you an update as to the current 2526 budget compilation. Um revenue slide has not changed from the previous board meeting. We are looking we were looking at the expenditures first and foremost before we presented to you a revenue um projection to uh balance the budget. So the next slide of course
003is our uh expense. This is updated is terms of additional expenditure reductions that we did. Um I'll move to the next slide first and then maybe come back to this one. So you could see our budget um is updated as of the comparison of March 17th and then for this evening of April 7th and what exactly changed revenue did not change. Again, as I mentioned, we'll look at that in terms of our next budget meeting um to determine balancing the budget. Our expenditures went down approximately $725,000, which then left our unreconciled gap to be $3.7 million versus 4.5. We plan to continue to propose use of the piece commitment fund balance of 34592. That hasn't changed. The unassigned use of fund balance of course does change as you may recall that the unassigned portion is
004a percent of expenditures. So if expenditures drop, expenditures increase, the unassigned use of fund balance will also change proportionally. Um so therefore our total available funds to offset $3.7 million is 1.9 million. So the gap minus available funds that we need to find and we need to reconcile mostly with revenue is $1.8 million. And this will maintain a 6% fund unassigned fund balance at the end of the year according to policy of $4.7 million. Um again uh we've reviewed the expenditures relatively um pretty thorough some changes on the next slide. You can see what we're up against next moving forward. Um you know we're going to need to look at revenue funding for the second year of ACTI. This budget does have a second year of funding of ACTI and like other districts in the
005county, our commitment to ACTI and the students um are well needed. So we also need to look at revenue funding for personnel health care cost of services and then just inflation for this budget. So um between personnel healthcare and acti is the main reasons our budget is increasing. We're going to look still at the county real estate assessment data. So, we receive an update from the county um relatively soon. So, the next budget meeting hearing, we will have a an update as to what that assessment data looks like for new new changes andor uh reductions of assessments. As I mentioned before, red the reductions from last budget presentation to this one is approximately $725,000. And those were in areas of of pretty much the facility services, utility cost, um some reduction of uh IU services,
006but overall it was lawn care, electric, natural gas, water, sewer reductions that brought that amount down. Uh again, you know, we joint procure many of our services. So once the rates are known, we're able to take a look at our estimates and feel comfortable with the reduction. next. Um I'm sorry Paula go back one slide. So moving forward like at this point the reductions are the reductions unless there's any other expenditure reductions as directed by the school board. Um at this point moving forward we're going to look at the revenue portion of the budget unless there's additional expenditure reductions that the board would like us to see addressed. Um, we will again continue to monitor and update u the revenue. Um, but as you'll see tonight, I think the the the possible point that we're
007at is we're trying to find a shortfall of $1.8 million. Um, as for timeline, our next budget meeting, April 21st, we're going to re review the proposed final. At that meeting, we will propose to you what a tax increase will look like to help offset that $1.8 million. Um, any other questions or discussion points at this point? I mean, welcome to, but this is what the timeline would be. Well, I think that the uh April 21st might be the 22nd. I think that that that Monday is a holiday. So, I think that the board meeting is a Tuesday that week. Yeah, I think so. It would be 22nd of April. Perfect. Belinda, is there any chance by uh that period of time that we might have a little bit more of a clue as state
008subsidy? I I know you're you're I think you're planning on being level funded from last year. I am. I'm using the current year estimates that the state has proposed. I am not banking on additional money from the state. Like I mentioned before in the previous presentation, there's no contingency funds. There's no additional tax equity funds. It is we are at the point Gettisburg area school district is at the point that um any changes in enrollment any changes in um you know just the deliverance of the healthcare system is a change in basic education subsidy for us there's no large increases coming towards us for basic ed nor special ed. Gotcha. Yeah. Um I I know sometimes PASBO and some of the other organizations that we're a part of makes recommendations and they've got some inside
009information and I know you mentioned ACTI uh out there and I read an article in the Gettysburg Times and the Fairfield Superintendent was quoted as we're five six years down the road uh uh of making something happen there. Now I don't know maybe Jeremy has an update or Dr. parent or someone. But it'd be interesting to learn, you know, what's happening there. Looks seems like from what I'm reading, a number of districts, uh, not just in our local area, are starting to do things like upgrading their own traditional industrial arts shop programs and things like that. Uh, and in Adams County here, since we don't, you know, we don't we haven't expanded ACTI. Dr. Parent, is there anything happening in that regard? And and what are we looking to do towards uh when when you
010mentioned adding some revenue for ACTI? I know last year I think we did 1% like most of the other districts. I think most uh I mean most districts continue to um you know bolster uh some of their own high school programs as well as as well as uh because we have we obviously have uh career and teched uh programs in our high school that aren't part of ACTI. So there are districts doing that along with trying to make a better countywide system to be more like other counties uh in the uh in the state. I would say um that uh that any any comments about that it might be several years down the road. I mean that's what we're planning for. I mean, it almost better be several years down the road because the 1%
011we're doing each year into the budget, it's going to take us four years to get where we could pay our portion anyways. So, if we continue to build 1% each year, we would be ready probably about year four to uh to to kind of pay pay what our obligation would be, at least our percentage for Gettysburg. short of that, then you simply have to utilize funds from other other capital budgets until you're able to fill the rest of the gap with uh with structural revenue from from what we're trying to do. So, that's that's really what the the county districts are trying to do right now. Thank you. I have a quick question about um you mentioning the expenditure cuts being predominantly from things like utilities and other lawn care and things like that. um
012just keeping utilities in mind or services like that. Is that something at this point that is pretty locked in with the rate that we have given how we get those services or is that um open to changing more one way or the other? I don't uh at this point I believe it's locked in for the rates that we have. I don't believe it's going to change largely down um at all from what these reductions are. So um I think we're pretty secure moving forward. My my brain at this point is just hoping that things wouldn't change the other direction just given like the stability of things in general but rates are increasing just like everything else that are increasing. So you know again one of the benefits of having the fund balance anything residual from
013the prior year goes into the fund balance for calculation of the budget the following year. So any large spikes in any particular area, for example, special education, um would be pulling from fund balance if the budget doesn't necessarily account for it. One thing I would like to share just the um the Adams County business officials just recently um did a little survey on how much special education cost has risen since 1920 to 2023 24. Looking at our data, we were a 30% increase. So, and we're not any different from any other district in the area. Just from 2020. Just from 2020. Yes, exactly. I thought I heard you say 1920. So, just making sure people were aware that that was a 30% Yes. rise just from 2020 and not from the industrial revolution. No. Thanks.
014Sorry. Great. Thank you. You said about um any other cuts basically directed by the board. Is there anywhere else, Belinda, that you see that we could possibly look at that we may be, you know, that we could possibly cut? Sure. There there there are some areas it is not a lot of expense. Um, but you know, the board may or may not be aware, but I will share with you that, you know, the the district does make contributions to local community organizations such as the Gettsburg Fire Company, the Cashtown Fire Company, and of course, GAF, which is the Gettysburg Education Area Education Foundation. So, those contributions that we have set aside year after year can be viewed. They could be increased, decreased, or removed completely. Like I said, it's not a lot of funds. We
015contribute 5,000 to Gettsburg Fire Company, 900 to Cash Town, as well as the GAF is 25,000 a year for director expense. other areas of it reduction. It's we are a service industry and um the largest part of our budget is salaries and benefits and everything else is subjective to uh you know the actual um reality of cost increases. Yeah. It basically becomes it becomes the the groundhog day uh discussion. you know, each time that we go through a budget, there's a very very small percentage that we actually have a significant amount of control over in terms of uh like supplies and those kinds of things. And we've held we've held supply uh budgets equivalent to what the actual values were in 2016. Um uh so we've really kind of controlled the things that we can
016control, the things that are the things that are kind of outside of our control that the costs that go up significantly each year of course for the healthcare and um obviously we have um contracts that increase each year that that we have those commitments as well. You mentioned a couple things. So the fire department was one at 5,000 cash town was at 900 and GAF was 25 correct what do we the 25 that were given GAF what is that I mean the other ones are donations is that a donation as well or what is that it is a donation to the foundation and it goes towards their operational expense mostly their director. So what exactly do they do for us? So I can speak to that. I'm on that board. Um so the GAF, the
017education foundation is predominantly there to support school programming um you know initiatives through the PT. It's it's all money that goes back towards kids and programs in the school district. So we put 25,000 in and we get 25,000 back. I'm just trying to understand. I would say I mean we can certainly ask um Todd for more of a breakdown of like what has been happening throughout the the given semesters of the school year. But yeah, I mean I think when when I'm thinking back to reports of what is being funded and what programs are being run right now there's a lot of collaboration with the PTO's particularly at the elementary level but there is a lot of funding that is going to student scholarships and um uh different different you know after school programs. I
018think there were a couple of grants that went towards sending kids to different programs. So, it is all going back towards kids. And, you know, off the top of my head, I don't know the numbers, but I would imagine given some of the things we've been approving through that that, you know, that money is going back towards kids. Um, maybe not 25,000 to one kid, but, you know, it's it's coming out on the other side to support the school. I understand. I just I mean, the fire companies, we understand what they're for, but when we talk about 25,000 GAF, I'm just trying to see what we're getting back in return. Yeah. Why don't I, you know, why don't I reach out to Todd and we can generate because if we're not information to share with
019if we're not getting the money back or if we're giving 25 grand and we're getting 20 back, then why aren't we just funding them ourselves? I I think it's a really fair question. I run in to Todd from time to time from the foundation. He would love to be invited to share uh all the things the good things that they're doing for the school district. So, I I think it's just a simple invitation. He would love to come in person and and share with you. I I do think we benefit much more than the 25,000 that we invest. Uh just in my casual conversations with him. I also I would just say I was recently u at a uh coral concert for our 4th through 12th grade kids at the high school. I think it
020looked like there was like a thousand kids up there on the stage. I think it was probably closer to 300, 350 or whatever. And that was fantastic. and and I do know that there's a member of the community that shows up usually right before budget time who thinks that maybe uh we should cut back on music teachers and the music program and I would be adamantly against that based upon what I witnessed uh recently. Thank you. I do have one more quick question which may not be totally answerable because it's not a clear question, but I had asked last time about the security of federal funding that's coming and I'm just curious. You you seemed to not be concerned about that, which is great. Um I think it would help to know a little bit
021about like where that funding is coming from given all of the kind of upheaval that's happening with the Department of Ed. Yes, exactly. the the the federal funding for 2526 school year has not been on the chopping block. It indicated to us all the resources that we have indicated that the 2526 year no need to worry about it for us on just general fund operations if we needed to that would be another a million dollars that we would need to to supply um and that doesn't include food service programs. So um at this particular point I'm preceding as if we're obtaining those federal funds for the 25 26 year and from all indication sources it indicated that the 26 27 school year is where we need to worry with it. So um it it needs
022to it's on the horizon. Um where that leads us it's yet to be known. Okay. Thank you. I appreciate that. Are there any additional questions? I have some. Belinda, have you gotten any um new budget or anything from ACTI? A new budget as in terms of further 2526 school year? Yes. I have not received it yet. No. Okay. Well, and and I was asking because I was at the meeting on the 26th and um Mr. Ekenro indicated he went over his budget at that meeting and he indicated that participating districts would share an increase of 9.82%. 82% um increase to what we would pay ACTI for our students. I think we're expecting that uh the first meeting in May, I think, is what is what I was told. Okay. Well, I'm just saying because he
023was saying that we were looking at in an increase. It was like $119,000 is what I wrote down. Yeah, they'll probably have a better idea. I believe that they're they're currently negotiating their contract. So the the numbers will become more real once the contract's settled, I think. Well, I know that um his contract he is going to stay and his contract is going to be like for 150,000, but they were looking at finding a principal position that's going to cost us between 8085 to $90,000 for that position. And this is I mean this is directly from that meeting. I'm not making this up. This is what they told us. Yeah, we'll see what we'll see what uh budget they they present to us to share with our board. All right. I know that he also
024said that he would um probably make his rounds of some different districts and go over what they do, what it costs, give us a whole overview again of what ACTI ACTI does. And one other question, is there any chance of renegotiating any of the administrative um contracts to help with the budget at all? Not individually. Um our Act 93 uh members have an Act 93 agreement that the board approves. Um and it usually lasts about it's usually a three-year agreement or so. uh it was extended this current year uh because it wasn't renegotiated last spring as the board was still engaged in uh negotiating a collective bargaining agreement with uh with our teachers. though. Um, so as the act the act 93 agreement is how benefits and compensation are are created for the act 93
025group um it wouldn't be done on like an individual basis with individual uh people. Any other questions for to the budget? All right. Well, thank you. Let me know. Thank you. That brings us to the citizens participation uh portion of our meeting. Mike, so we have three speakers this evening. Our first speaker is going to be Miss Holly Fox and Lawrence Plink. This just moves. Sorry, my arm shrunk. Good evening. My name is Holly Fox. This is my husband, Larry Plank. We are both alumni, never mind how long ago, of Gettysburg School District and currently residents. We live in close proximity to the high school at 1290 Old Harrisburg Road. And we are here tonight to speak to you briefly regarding your agenda item 7.2, two high school campus asphalt trail proposal along Boyd School
026Road. It is being proposed to you by Soul America on behalf of Adams Miller Solar Development. If approved, this project will be located directly across from the high school on Boyd School Road and directly adjacent to our property. Please indulge me for a little history just for context for you. As you may or may not be aware in the community, we are opposing this project for the fact that it is a deficient plan and in our legal and engineering team's professional opinions should not have been conditionally approved by Sterban Township. Larry and I have hired two independent engineers to review this application. Neither are affiliated professionally or personally with the other. Mr. Paul prestige, professional engineer and professional land surveyor and certified in hydrarology and Mr. Bruce Heg, professional engineer who has had extensive experience
027in storm water design and solar array reviews. Of note, both engineers have arrived at the same conclusion in terms of deficiencies in this plan as they pertain not just to the project in and of itself, but in terms of how it would negatively impact Gettysburg Area School District property. With that said, please be assured I have served on Gettysburg School Board myself, so we are both well aware of what your public duties and responsibilities are and what they do and do not entail. We are not in any way encouraging the district to take a stance of either support or opposition to this project as a whole. That is not your responsibility or obligation. However, we do implore you that it is your responsibility to make responsible and informed decisions on any facility or maintenance project
028that would directly impact your land, facilities, and use of such. In addition to the sidewalk proposal that is being presented to you this evening, we would also appreciate your deliberation on materials that we have already presented to the district regarding the potential storm water concerns that would directly impact your property at the high school. Additionally, we would be happy to submit our independent engineers responses to the solar glare and sound studies performed on behalf of Soul America and Adams Miller Solar Development. In the spirit of complete transparency, we would like to inform you that together with our attorney, we have submitted a land use appeal to the Court of Pennsylvania today regarding our opposition to this matter that contains a detailed description of our grounds for appeal. We are happy to provide that information to
029you if requested. Our main point of bringing this to you to your attention is to assure you that you have time to research, discuss, and respond on your agenda item presented before you this evening and our comments if you desire. We respect that your end objective with this and any decision you make is with the end goal of what is in the best interests of the district. In conclusion, please know that Larry, myself, together with any member of our legal and engineering team, are available to any of you should you have an additional question. And I thank you. I thank you for your time and consideration. I thank your facilities committee who had us in last month. Well, allowed us to sit in last month. And I thank Mr. Josh Reynolds for hearing our concerns.
030Have a nice evening. Holly, thank you. and we don't typically respond after unless we can answer the question. I I know this is going to be a part of anformational item and it's been discussed at least at my with me. So, I'm not sure if you're staying to hear that type of discussion, but you are correct and I'm glad that you noted the district doesn't have a stance as to whether it's permitted or not permitted. I think the sole thing you'll hear tonight is whether or not the district is going to accept an offer down the road if it was actually ultimately accepted by Straban on the sidewalk. But if you if you're going to be here, you'll hear that that that presentation. All right. Thank you again. Thank you. Um our next speaker, Miss
031Kathy Griffin, regarding act one. Hi, and good evening. I'm Kathy Griffin, a resident and a taxpayer. I know you have several important issues on the agenda tonight, and one is the approval of the coaches. I want to first thank everyone that came to these meetings and speaking on behalf of the football coach. Thank you for your support from the parents, the coaches, the players, and especially the alumni that sent emails and textes and so forth. You speaking up have made a difference, and we need more of this at every meeting. My issues and concerns tonight are ACTI. When it comes time to tonight's agenda for the Gettysburg Area School District rep to report an update on ACTI, I have a question that needs addressed. But first, I would like to state that I am 100%
032for ACTI. I want to see them grow and add more programs for the students. I saw today that the criminal justice class took first place in their competition that they did. These type of achievements need to continue. There's been a lot going on with ACTI the past several months and we need to get more transparency for the taxpayers and the board members. I have been listening for some time now to several of the school board reps with their reports. I have learned more in detail with the functions of ACTI by going to the ACTI meetings. There are reps from each school district that go to these meetings to represent each school district and are not bringing the information back to the whole board as an entirety. I have contacted several board members and in these
033five districts they have at times no knowledge of what is going on. I know more at times than what they do and some other issues is to date if I'm correct with this ACTI still does not have a working contract with the teachers. I'm wondering what is going on with that. The teachers bend over backwards for these students and they deserve better. I'm hoping that they do not lose good teachers over this delay. Also concerns of the Gettysburg Times article that was brought up also about the Fairfield School District in reference to the superintendent. It always seems like it was a rush for ACTI to get things approved with the land and so forth and for the um superintendent that also serves as a superintendent of record for ACTI to make a statement. quote, "Anything
034that happens with the ACTI expansion to me is a good five, six years down the road by the time the land is purchased, permits, facilities, etc. It is great that Fairfield is bringing more programs back into adding programs for the students. It's well needed, but this statement does not line up with the push that I hear at ACTI." Now the question that I have that I would like to be addressed tonight is please elaborate on a statement that has been going around some time now at Gettysburg school district and other boards that Gettysburg wants their building back for ACTI and that is why for the rush for the land. If this is a rumor stop it if there are facts or truth please be transparent. I have contacted several with authority to give me the
035answer and find no truth to this, but others continue making the statement at the board and other board meetings on record. Your help and transparency would be greatly appreciated. The schools are hedging on doing tax increases at ACTI, hence Littletown that put a delay on their 1% increase. I like others want to help with the achievement of ACTI and do not want to see it hurt in any way but do not want to see taxes go up when we do not have the information the transparency. There are students that will be turned down because all seats are full. I believe in tech schools over college at the present time. These trades are needed. Thank you. Ma'am, if you can one second. Sure. Like we said, we typically don't do that, but I'll answer for myself.
036I've not heard that rumor. I don't believe it to be true. Um, it certainly would have been coming up at some point in building and finance. Uh, to my knowledge, that hasn't even happened. We do have an ACTI representative, but as for the transparency and stuff, I would just say they they're an autonomous board. They act on their own and they come back and look to the districts that are participating, whether I agree or don't agree is immaterial at this point. But that's we just we have one representative on that board. But to answer your one question you did ask, I'm not aware of that. Okay. It's been going on. I've asked different people and it still continue being said on open record at one of the other school boards. So, and I've actually even
037I've actually even said that at this meeting a couple times. Um that there's there's no press there's no pressing issue for our district in terms of uh use for that facility. Would we use it when ACTI vacates the property? Absolutely. But we're not but but the impetus for getting something done isn't to relieve our space at all. Okay. Thank you. Yeah. Thanks. Our last speaker is Miss Justine Sik. Good evening. I am here tonight just to say that I am excited for the HR recommendations that we see on the agenda. Um I we have a lot of people here in support of the agenda item hoping for a positive outcome. I look forward to attending the policy meeting tomorrow um in hopes of procedural changes coming forward um and hopefully at the next school board
038meeting winter coaches can be approved at that time. Thank you. Thank you. That brings us to routine approvals this evening. I had a request from a board member to separate 5.6, I'm sorry, 5.7. So, I will entertain a motion on 5.1 through 5.6. For the record, 5.1 is the agenda. 5.2 is a regular board minutes March 3rd. 5.3 is regular board minutes March 18th. 5.4 is approval of a confidential student agreement. 5.5 is a Jacobe transportation drivers. And 5.6 is our graduating seniors. And I believe if I'm not mistaken from all my years here, those are the ones that are graduating early. Is that correct, Mr. Lusk? Congratulations to them. May I have a motion for 5.1 through 5.6? So moved. Second. Or a question on the motion. Hearing none. Roll call. Al, yes. Tim,
039yes. Mike, yes. Cindy, yes. Michelle, yes. Ryan, yes. Alice, yes. Jeremy, yes. And I vote yes. The next routine approval item is 5.7. It's the HR human resources recommendation. May I have a motion? So moved. Second. Do I have a question on a motion? Hearing none. Roll call. Jeremy, yes. Alice, yes. Ryan, yes. Michelle, yes. Cindy, no. Mike, yes. Tim, yes. Al, yes. And I vote yes. Just uh on that item and we do have some attendance of people here. Reminds me somewhat similar of CO and stuff. Um I'm thankful for the board and everybody to let the process worked out. Uh a lot of stuff can't be said and it appears it's not transparent. I can tell you that's not was not the case. And congratulations to those coaches. And to answer uh Miss
040Sig, uh the process I believe is going back through policy within the timeline of the help me Mike the timeline of the surveys coming back. That's the anticipated goal of the board. That's correct. There are no items for board actionformational items. The first one is the high school greenhouse renovations. Who's going to step forward on that? Welcome. Thank you. Um, basically the the greenhouse at the high school is in disrepair for a lack of a better word. The UV panel the UV rays have destroyed the panels on the sides and the roof. Uh, so I was approached by the um, a teachers if we could do something about it. So I rangled some numbers and basically um, what the what the plan is to replace all the polycarbonate on all the sides with the exception
041of the small the small one. they want to use for animals. So, that's going to be a sheet metal siding and roof. Uh, it would also include um phone remote controls on the the new controllers for the HVAC in in the greenhouse as well as um shade system and an irrigation system. That total for just that work is 64483. And then they've also requested the floor which is a disjointed um combination of materials to be brought to concrete slab with French uh with the trench drains in it and that work would be 68,261. The total total is 132 744. It's about 2 to 3 weeks for the concrete work and then about three or four to five days for the siding which could all be accomplished over the summer rather rather easily. Does the board
042have any questions? I just have a quick question. Oh, Michelle, go ahead. Is there there any chance any of our kids from buildings and trades can help do any of this work or is it I logistically I mean hypothetically it could happen, but logist logistically it's kind of a nightmare to work them into the schedule over the summer. I would not be opposed to entertaining that, but I would have to get clearance from any all the subcontractors involved. Any additional 7.2 the high school campus asphalt trail proposal along Boyd School Road. Josh? Yeah, thank you. Um I'll pick up where um Holly Fox left off. Good, good lead in. Thank you very much. Um, I'm going to try to um put as much information uh into a short um blurb and uh keep it as
043clear and concise as I as I can. Um, so as Holly mentioned um on the north side at Boy School Road, you can see on the uh the aerial shot up there, that's where Soul America is proposing the uh solar farm. Um currently, um the proposal to uh from Soul America, the developer, um to the school, is to have them essentially donate, um a sidewalk, uh which is a requirement of theirs to meet Stravan Township's requirements to do the development of the project. um they want to instead of stalling installing the sidewalk on their side of Boyd School Road, they want to install it on our side and essentially donate it. Uh to at which point we would take over uh maintenance and operation of it, if you will. Um it's been nothing hasn't gone
044any further than a simple conversation. Um, you know, and at this point it sounds like the project itself is in flux. And just to be clear, um, the, uh, the requirement on the Soul America to put the sidewalk in is strictly because they're building the solar farm. If the solar farm is not approved, then all this is for not. It's a mute point. Um, in terms of, you know, I'll say an an administrative recommendation. Um, I'll just uh not necessarily make a recommendation, but provide some some background from my perspective, facilities management perspective. Um, it's always nice to get something for free. And of course, we would uh approve uh any design and in the plans um to make sure we're getting a quality product and we're not going to be burdened uh or overburdened,
045should I say, um with uh something that's uh shoddy construction. um meaning it have some some staying power and would be a benefit um you know long term. Um but with that said um there comes you know some cons with the pros. The pro obviously we don't have to pay for the sidewalk. The cons we're going to need to maintain it. We would need to uh repair it if there's any damages. Um and then there's also a liability component um with essentially uh it's a sidewalk from nowhere to nowhere. Um, and to clarify that, uh, where you see the yellow lines end, um, that is where the sidewalk that they're providing ends and then it turns to grass. Um, so with that said, I mean, obviously there's some foot traffic that um, comes to and
046from the high school along Boyd School. U, it's not a lot. Uh, I don't have numbers um, but it's it's not a lot. Um but uh it's almost like uh it enters into um a little bit of an attractive nuisance type territory um that we're you know we're leading people to you know on a on a path to no path or a path to nowhere so to speak. Um so this was just um kind of kicked around discussed three four times over the last I would say four to six months. Um, and we just felt it appropriate at the FNF committee level to bring it to the board level to just provide it uh for information so um you folks were aware of what the offer was and at a high level what the pros
047were, what the cons were. Um, and in closing, what I would like to say is within Sturban Township, which this is typical um, of municipalities these days, that uh, they have requirements for installation of curbing gutter when you do development. So, what would trigger a requirement on the school district to put in this sidewalk as well as a portion of the sidewalk on Old Harrisburg Pike um would be if we were to trigger uh quote unquote land development and what triggers land development in conversation with um the township engineer is if we were to build any structure, excuse me, any permanent structure over a thousand a thousand square foot over, we would trigger land development. Um, so we could put in a very large concession stand or a set of bleachers and then all of
048a sudden we would be on the hook for putting in sidewalk in the yellow area as well as sidewalk uh which would probably be 50% of that yellow uh yellow length along Old Harrisburg Pike. Um to the extent that probably the sidewalk would cost more than what the structure was that we were putting in. Now, with that said, we don't have any plans um at least with any any of my plans and the five-year outlook to do anything uh to that extent the permanent structure, thousand square foot or over at the high school that would trigger the requirement for sidewalk and curb and gutter. So, tried to keep that short, but it went a little longer than than what I wanted. So Josh Josh Josh just to follow up I appreciate your presentation but I
049I think I can summarize this and I know it's just anformational item and if I'm wrong on my summary stop me just yell they want to put us they want to put a solar planter plan plant plan in right now it's could be tied up in the court can be some downsides the district has no say so whether it goes or it doesn't go am I right so far as far as the approval of the project yes so in a part of that they're offering us this caveat we're going to put in a sidewalk that goes nowhere We're going to do that for you because you potentially 10 years down the road want to put a structure on there and you won't want to incur the cost of putting a sidewalk. Correct. That's correct. In
050those 10 years, 5 years, 20 years, the district is incurring the cost and liability with the sidewalk out there. Meaning, we have frost freeze, we have snow removal, we have ice removal. So now we're using district employees to care for a sidewalk that goes nowhere. That's correct. I thank you. Not to mention the liability factor. And Josh also um it's uh I believe it's it's true that if if the district wouldn't accept the offer of a sidewalk, they would still have to put a sidewalk on the other side of Boyd School. Correct. They're required to put in sidewalk. Um I have seen it and it was loosely discussed that uh Straban Township would entertain um installation of that same lineal footage of sidewalk but yet somewhere else within the township. They would still need need
051to meet their obligation. But with that said, there's obviously recognition by all parties involved that it doesn't really make much sense to put a sidewalk there regardless of whether it's on their side or our side. Sounds like their problem. Any additional questions? 7.3 the contract um for site log IQ for commissioning agent services at Lincoln Elementary School. Who's that's mine as well, Kenny. Thank you. A couple months ago, uh you folks had voted to move forward to procure uh proposals for commissioning services and uh with that I went ahead and did that. So we uh received proposals a couple of weeks ago from three different firms uh for commissioning services. Um myself um Kevin Kitsburg and Tom Forum. Uh we were the uh review committee and uh we went down through um you know criteria
052um evaluating price experience um manh hours projected um and just overall quality um location of the firm um to basically rate uh the the different proposals that we got. Um obviously there was quite a bit of weight on um meeting or the price to meet our budget, right? Um so with that said um bringing forth for information discussion uh the administrative recommendation to go with site logic IQ uh in the amount of $42,230. Um and they were um also uh number one, not just because of price, but they were overall uh the top ranked out of the three proposals that we received. Um I'll just leave it at that. If there's any questions relative to if you want me to recap why we're proposing commissioning services or anything of that nature, I can go ahead
053and do that. Um, but I can say that they've got a lot of experience, a lot of experience in schools. Um, and they do have a PE on staff who will lead the charge and uh, the individual who the tech that will be on site is uh, very close local uh, individual um, that has an engineering degree. Um, so they seem to be uh, holistically a real good fit um, for what we're looking for. Thank you, Josh. Board committee reports. Are there any this evening? Jason, program reports. Just a couple calendar calendar reminders. Uh next board meeting is a Tuesday, April 22nd and uh there is no school the 17th, 18th or 21st for spring break. Um I was not at the last ACTI meeting. I tried to get a rundown and to answer some
054questions. ACTI is trying to look at what it looks like to expand ACTI. There's been nothing, no plans, there's no anything. We don't even have any land. Nothing has been brought to us just yet to even look at. Therefore, we don't know exactly what it would cost. Um until we have some numbers or do we have a plan put together. Um I really I I don't I don't have anything as far as numbers to bring bring to the board once we start down that path or there's some at least the possibility of land acquisition or talks of it. um then the board will be informed on that as well. Um nobody has ever said that they need to get ACTI out of that building. Um just as you said, Kenny. Um and that's we're not
055under any pressure from that. They are talking about um hiring another um principal position to help alleviate. They are very understaffed. the two girls that are out there are just worked to death. Um, and to help the director along if we're ever going to try to expand ACTI to leave some stress off of him and to help with that that that office work and the day-to-day stuff within the within the school, they are going to have to look at hiring somebody else. So, as that moves forward, I will keep you up to speed on that as well. Um, but other than that, that's kind of it at the moment. Thank you. Unless Michelle, there's something else you you have any questions? You want me to clarify anything? Okay. Before I take a motion for a
056German at our next meeting is April 22nd. Um I just uh be remiss and I'll speak for myself. I want to thank the uh the young athletes that have showed up at different board meetings, especially this evening. I won't I wasn't here at the last meeting. I can't comment. Um, I appreciate your involvement in here. And I would just reiterate, um, hopefully your season gets going, the camps that were cancelled, not by the administration or by whoever, uh, gets back in place. The wait rooms open. Um, and I speak at least for board members that I spoke to, the process worked. It's a process they wanted to start a long time ago. It worked. They hired a recommended coach and I think everyone walks out of here, you know, head held high. Unfortunately, in the
057process, some nasty stuff was done and said, but uh you know, move on. Um it's a difficult position that each of these board members find themselves in. One thing I can always say in my seven and a half years, if I don't get a chance to uh reiterate it here again, is they've always followed they've always followed the recommendation. So, may I have a motion to adjurnn? We stand adjourn.