001even like to call to order the regular board meeting of the school district of Habford Township. We'll open our meeting with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> And if we could have the district mission read. Mission of the school district at Hford Township is to educate and to inspire a community of lifelong learners who become well-rounded global citizens. District goals um academic excellence in an evolving world to prepare future ready learners who persevere, adapt, problem solve, think critically, and are supported by engaging learning experiences and intentional use of technology. Belonging. Honor every student's inherent dignity through equitable, inclusive, and diverse practices. Social and emotional growth.
002Build a learning community that prioritizes social and emotional wellness as the foundation for academic success, resilience, and strong relationships. And finally, community pride and civic engagement empower students to be active, responsible, and contributing citizens through shared responsibility and community partnerships. >> Next is an election of president prompor. I'll accept nominations to serve as president prompor for the July 17, 2025 meeting of the school district of Havford Township. >> I nominate Latana Lee. >> Second. >> All in favor? >> I >> opposed. Latani. >> And I will take roll call for this evening's meeting. Miss Lee >> here. >> Dr. McCay >> here. >> Mr. Schwarz >> here. Dr. Shelton >> here, >> Miss Snagris >> here, >> Miss Vitali >> here, >> Miss Weedman, >> Dr. Larson, and Dr. King. The next item on the
003agenda is the superintendence report. Dr. Hayes, thank you. Um, we recently received AP test scores for our schools and we're proud to report that 94% of AP scores are three and higher. Uh this is the highest in school history. Uh and we also had an additional 119 students who participated in the AP courses than in the previous year. Uh we also had two Hford High School juniors, Annie Fenton and Abby Simpson, earned perfect 100% scores on the AP 2D art and design exam this year. And there are only a few hundred students uh worldwide who get a perfect score of 100%. Uh so this is quite an accomplishment. In addition, we had two ninth graders, Muhammad Tanvir Tariq and Modupe Omo Lehinwa, who have been accepted into the highly competitive accounting, finance, business initiative summer
004program, which is a one-week residential overnight experience at Traxxel's campus uh designed for first generation high school students and it aims to cultivate future leaders in accounting, finance, business, and technology. uh there was uh a presentation I believe last November from our business students uh who shared their experiences in the previous year. So we're excited that students continue to participate in that. And then uh from a personnel standpoint, our administrative team was able to engage in summer learning uh these last three days. We just concluded today. Uh we had an opportunity to understand each other's personality and leadership styles through team building and reflect on individual and uh beliefs and values uh while collectively committing to aligned approaches that support the district's strategic plan and student success. Um we analyzed uh data to develop action
005plans that support academic excellence in an evolving world. leaders collaborated on ways uh to increase staff diversity and approach a greater sense of belonging and received learning practices on uh consistent approaches to behavior response in order to promote a learning environment that supports social emotional growth and strong relationships. And then from a human resource standpoint, we've had a number of candidates attend our Fords event last month. We continue to receive uh more candidate applications for positions than we have available. Uh between last week and this week alone, I held six final interviews for positions across the entire district. Um and one of those candidates is actually being presented for hire recommended for hire tonight. Um which is a important uh thing to understand as it relates to the work that uh Dr. Han and Mr.
006Raundos did. Uh he interviewed just a week ago and they worked really expeditiously to be able to process the complete the entire hiring process uh and have him ready for uh recommendation tonight. So uh that collaborative efficient approach uh has provided the middle school team with uh full team now to begin planning for the upcoming year. So we'll keep working diligently throughout the summer. Uh the approach of uh teachers and return of students is uh fast coming. So excited for that. Thanks. >> Thank you. The next item on the agenda is public comment. The board values public comment. There are two opportunities on the agenda for members of the community to provide public comment during the meeting. The first opportunity on the agenda for public comment is to allow members of the community to speak
007on action items listed on the agenda for board vote. The second opportunity on the agenda is towards the end of the meeting, which allows members of the community to speak on any topic. Public comment allows for residents of the township to speak for 3 minutes. A timer will be set at the start of your comments and an alarm will sound indicating your time has been completed. Should you have any materials for members of the board, please leave them at the end of the table with Mr. Ta for later distribution to the board. Please note that if appropriate, a member of the administration may follow up with you at a later date. Please state your name, confirm your residency, and the timer will begin for your allotted threeminute remarks. Um, there is no one who signed
008up for public comment in the first session. So, we will move forward. The next item on the agenda is um a motion to approve the official minutes from the June 26th, 2025 regular meeting of the board. >> May moved. >> Shelton second. >> Moved and seconded. Any discussion? All in favor? >> Any opposed? >> Motion passes. The next item on the agenda are board reports. Uh Dr. McCay, >> no report from the Delaware County Community College. Um I have no report from the DCIU. Um Miss Wedderman is not with us, so there will be no report from um PSBA. Uh Dr. Shelton, >> the legislative council has not met and we'll meet next in September. So I have no report. >> Okay. We'll hear from finance and facilities at the next meeting. Um, curriculum and
009pupil services. Dr. Larson's not with us. Um, policy, Miss Nress, >> new report. >> And as far as the board's president's report, does anyone have anything from that they would like to talk about um from representing the board? Okay. Thank you. Moving forward, the next item on the agenda is the bill list. One second. Just pull it up. Um, I'll accept a motion to approve dispersements for payments totaling $4,730,178.96. Okay. >> Moved. Vitali. >> Second. >> Moved and seconded. Any discussion? All in favor? >> Any opposed? Motion passes. Uh item 6B on the agenda. Um I'll accept a motion to accept the recommendation of the owner's representative CB Development Services, Inc. and authorized change orders totaling 100,654 100,000 $165,5474 as listed. >> Progress moved. >> Second. >> Moved and seconded. Any discussion? >> Go ahead.
010No, go ahead. >> Oh, just a question on uh the the increase to due to wall conditions of regional blackboards. Um, I guess the demo happened quite a while ago, so I was kind of curious about the timing. >> Good evening. Um, no, so actually this is just some of the demo uh that started as soon as school ended. So it's revealed a lot of um unfinished walls that would have been expected to be plaster similar to this, but there was nothing behind it all. Uh, so that's why it's quite a significant change. It's in all of the existing classrooms. So, a lot of plaster repair, a lot of plywood repair. So, that it did end up being significant. Um, and then in the gym, uh, also doing demolition in the gym that just started
011at the end of May. That revealed a lot of existing conditions that weren't dealt with on the plans that had to be, uh, block work had to be added, foundations, uh, some additional demolition. So, it's is quite extensive. >> Okay. >> So, it is just recent. >> Okay. Thank you. So I'm I'm so that that that brings our what we have left in in the down significantly. We're we're almost out at this point. >> Correct. >> We do have some some some allowances indicated in the letter. How how much of how much allowances? >> Uh so right now and contingency is even a little lower than that. Um uh we have about $100,000 of allowances left. So it would you know as we normally say we would expect that all of these monies would be
012expended to finish the project. Uh so we're at the point now all the demolition's done. We pretty much have uh an understanding of any additional money uh that isn't that I have and am carrying in the budget right now. Uh so you know we are working overtime uh to make sure we get the project done uh for school to open. So but I would expect that the balance of the allowance and contingency money would be spent. >> Do you do you anticipate any overruns? Uh that that is possible. Right now um for what I'm projecting uh it's going to be very close. Uh so we're we've already been talking about that with district administration and how we're going to handle that if that does happen. I seem to recall um last time there were some
013things the contractors put in for I think it was related to CO so it may not be an issue at this point but but they put in certain things at the end of the project to claw in some additional money um what do they call I for call it now exactly but >> claims >> yeah any claims >> I mean right now we're not anticipating any um you know there there have been um there were some concerns with you know some of the dates the milestone dates slid a little bit but you know right now we're tracking to have everything done on time. I mean it's the next five six weeks are uh there's a lot that needs to happen. Uh so at this point we don't uh have any major concerns of that. Uh
014but that that always is a possibility. Uh we try and have an open dialogue with the contractors. Um but as of right now we're we're hopeful that's not not the case. >> Ken, since I have you and um you know it it it does look quite impressive over there at Chadam Park. Um >> but I do know the community is seeing it and seeing a lot of construction and the fencing and everything and a little bit >> Yes. you know um anxiety. Um, and so if you, you know, I've heard you say a couple times we're working overtime, um, making sure that everything's getting done, but just, um, you know, again, just want to hear from you about the timeline and, and how, you know, certain you are that, you know, it's going to be
015ready for school come September. >> Um, you'll see a lot of progress every week. For example, they paved today, so within another week, the front parking lot's going to look very different. Uh, very probably another two weeks just about done. uh most of the new sidewalks, all of that. Uh inside the building, the demo is finally done. So, it kind of does look like a war zone, but um to be totally honest. So, yes, if somebody didn't know construction to walk through there, they would have anxiety about getting done, but we have all the materials. There's a lot of men on site. For example, this weekend, they're working Saturday and Sunday uh to get a lot of things done. So, that's going to probably continue. Um and the the biggest thing right now is getting
016the kitchen done. uh the classrooms in the kitchen are priority because obviously you can't have school without them. So, but we have all of that. Uh so, the next two to three weeks are are very big. Uh and we'll monitor and you know um we're always in the back of our mind have backup backup plans just you know got in case there were was an issue but right now uh we're tracking to to have it done. There might be some loose ends uh you know punch list type items but the goal is to have everything completed. Thank you. >> All in favor? >> I. >> Any opposed? >> Motion passes. >> Have a good night. >> The next item on the agenda is item 6 C. I'll take a motion to approve the agreement with
017Hills KS Engineering, Inc. for geotechnical consultation services at Coopertown Elementary School not to exceed more than $81,62. >> Shelton moved. >> Second. >> Moved and seconded. Any discussion? All in favor? >> I. >> Any opposed? Motion passes. Moving on to item 6D. I'll take a motion to approve insurance coverages for the 2526 school year as provided by Arthur J. Gallagher and Company, the district's broker of record in the amount of 1,29,461. >> Okay. Moved >> second. Moved and seconded. Any discussion? All in favor? >> Any opposed? Motion passes. Moving on to item seven, uh, human resources. I will accept a motion to accept the following retirements and resignation as listed. >> Move. Okay. Second. >> Moved and seconded. Any discussion? All in favor? >> Any opposed? Motion passes. Moving forward. Item 7B, non-acceptance of appointment.
018Um, I'll accept a motion to approve the following non-acceptance of appointment. >> Moved and seconded. Any discussion? All in favor? Any opposed? Motion passes. Uh item 7 C, affiliation agreement with the University of Buffalo. I'll accept a motion to approve an affiliation agreement with the University of Buffalo to use the school district of Hford Township as a placement site for school psychologist intern students. >> Okay. Moved. >> Second. >> Moved and seconded. Any discussion? I'm curious. Is this the first year that we're having a partnership with the University of Buffalo? >> Yes, first year. >> Okay. >> I'm I'm curious. That's kind of far away. How' that come about if you don't mind me asking? >> They contact pupil services. Um and that's where they come and they come through the HR department and then
019we approve the uh the agreement through the board. >> Okay. >> Awesome. That's great. And I assume that they provide the extra supervision for their interns to be able to utilize the learning experience. >> It's as you can see a collaboration with people services. >> I can direct the question to Nicole. >> Right. >> Our psychologist supervise their work. >> Okay. The and the university doesn't also provide secondary. >> They will meet with the psychologist, but our psychologist is on site supervising their work. Yep. >> Thank you. All in favor? >> Any oppose? Uh, the motion passes. Item 7D, affiliation agreement with Eastern University. Um, I'll accept a motion to approve a letter of agreement with Eastern University to use the school district of Havford Township as a placement site for field experience, student teaching
020placements, internship, and practicum students. >> Okay, moved. >> Moved and seconded. Any discussion? All in Oh, sorry. >> I was going to say I just will mention we've had a long existing relationship with Eastern. Correct. >> Yeah. All in favor? >> I. >> Any oppose? Motion carries. Uh item 7E. I'll take a motion to approve the following appointments as listed below contingent upon the receipt of all necessary clearances including Act 168 of 2014. move second and seconded. Any discussion? >> That I can see that uh it's been a busy summer in HR and I just want to say I really appreciate all the work that's being done to um staff uh the for the upcoming school year. So yeah, keep up the good work. >> Well done. Um >> all in favor I Any oppose?
021Motion carries. I'm sorry. Did I need to say something? >> I'm just gonna get up there. No. >> Yeah. >> Go ahead, George. I just want to take a minute to recognize Mr. Ford, who was the uh new middle school AP. >> And I also just want to say thank you to our administration for all the work they've been doing this summer to get us ready for our kids and welcome to the school year. Good evening, Dr. Hayes, members of the school board, administration, and Hford community. It is my great pleasure to introduce Mr. David Ford as the new assistant principal for Havford Middle School. A little bit about David. Yeah, let's platform. David holds a bachelor of arts and education from Temple University and a masterers of arts in music and music education from
022Teachers College, Columbia University. He earned his principal certification in 2024 from Temple University. David's educational roles include serving as a music teacher at Cornerstone Christian Academy and Allen M. Stern Elementary. His most recent teaching position was an eighth grade English language arts teacher in the Upper Derby School District. We are thrilled to welcome David to our administrative team and look forward to his expertise, passion, and dedication he brings to this important leadership role. Let's give him a big hand. David, come on up. We have a We have a nice goodie bag here for you. And there's some books inside for you to read as well. Congratulations. I'll put this right here. >> You're acting. You're acting. Keep up. Do I have the authorities man Dr. Har to come up too? >> Dr. join us for
023what we do. [Applause] Um, moving on to item Item eight on the agenda. I'll accept a motion to approve the following educational contract for a student attending out of district placement for the 2425 school year as listed. >> May moved. >> Second. >> Any discussion? All in favor? >> I. >> Any opposed? >> Motion carries. Item 8B. I'll accept a motion to approve the following educational service agreement for district students. These agreements cover reimbursement for privately obtained legitimate educational services as incurred by families for the benefit of the students. >> Okay. Moved >> and second. >> Moved and seconded. Any discussion? All in favor? >> Any oppose? Motion carries. Um item 8 C. Uh I'll accept a motion to approve the following educational agreement for a student attending out of district placement for the 2025
0242026 school year. >> Okay. Second. >> Any discussion? All in favor? >> Any opposed? Motion carries. Item 8 D. I'll take a motion to approve the following educational contract for services provided to students and/or staff within the district. >> The moved second. >> Moved and seconded. Any discussion? All in favor? >> I. >> Any oppose? Motion carries. Item 8E. I'll accept a motion to reappoint Fox Rothschild LLP as special counsel. >> Okay, moved. >> Moved and seconded. Any discussion? All in favor? >> I. >> Any opposed? Motion carries. Item 8F. I'll accept a motion to approve the following independent contract agreement for services provided to students within the district for the 2025 2026 and 2026 2027 school years. >> Okay, moved. >> Moved and seconded. Any discussion? All in favor? >> Any oppose? Motion carries.
025Um, we have no items under section 9. Moving on to section 10 policy. I'll accept a motion to adopt policy 301, creating a new position. Moved >> second. >> Moved and seconded. Any discussion? >> Um, sure. I'll introduce We have um several policies on the agenda tonight for uh adoption. Um, as anyone who's a frequent watcher knows that what um, our our board has a policy committee who reviews our various policies as well as potential new policies. Um, and then the policy committee will then um, suggest policies for review of the board. The board goes through two readings of policies and then adoption. So, this is technically our third reading of all of the policies that we have up for adoption tonight. And it is um if all of the policies or any of the
026policies are accepted tonight, they would become new policies and part of our policy book and all of the changes that we have previously discussed both at the committee level and at all of the prior readings would then be official. Um and luckily um our uh the policy that we have before us, policy 301, is the only one with a change tonight. There was a brief um a minor change discussed during our second reading. Um you'll see under guidelines uh we just uh removed one word to make that sentence more um streamlined. So otherwise uh this policy was discussed at length during the policy committee which is available for review on YouTube and also during our first reading. Um it was introduced the different changes that were that were being made and um we've discussed this
027a couple times now. Well, um if anyone has anything for further discussion, uh we can certainly um have further discussion tonight as as well. >> All in favor? >> I. >> Any opposed? >> Motion carries. The next item on the agenda is policy 308. I'll accept a motion to adopt policy 308, employment contract/board resolution. >> Moved. >> Okay. Second. >> Moved and seconded. Any discussion? >> Um I won't say my spiel again for each policy. Um but like I said, this uh does not have any changes between the second reading and tonight. >> All in favor? >> I. >> Any opposed? Motion carries. Um item C, policy 309. I'll accept a motion to adopt policy 309, assignment and transfer. >> It's not moved. >> Second. >> Moved and seconded. Any discussion? >> Um the only
028thing is um that the the policy that for public comment is the administrative regulation. Um but we we didn't make any changes between policy 309. um and the second reading and tonight's reading. Um and the the board has reviewed this before. All in favor? >> I. >> Any opposed? Motion carries. Item D. I'll accept a motion to adopt policy 323, tobacco products. short second. >> Moved and seconded. Any discussion? >> Um, this did not have any changes between the second reading and tonight. And um I do just want to shout out that the last time this was revised was in 1997. So um you know, again, just a little plug for the policy review that we're doing um the policy audit um and how important it is for us to make sure that our policies
029are maintained and reviewed um on a periodic basis. That is I think shorter than like 27 years. >> Vaping wasn't even a thing back then, was it? >> No, it wasn't. Yeah, we had to add all that language in there. >> Do we have a schedule? I've always wondered like what is the schedule for all our policies? >> Um, our goal, we have a goal and our goal is that we review all of the policies every five years. So when we started the policy audit was in 2022 and it was our goal to review all our entire policy book within five years. Um that gets uh way sometimes because we have new policies that we add in. Um there are other policies. I mean since since we've started this policy audit, we have actually reviewed
030a policy a couple times because something's happened, a change in the law, etc. Uh so um I it's not a perfect timeline, but that would be ideal. It would be ideal for all of our policies to um to get reviewed at least once every five years. >> And this may be a topic for maybe our committee, but I I think there's only one word change in all these policies and they've been through a number of readings and we might want to consider I'm not sure it's specified in our board policies. Maybe I'm wrong about the number of readings for three. Is there a requirement? Where does that come from? >> I think it's a legal requirement. >> Okay. Yeah. Go ahead, Larry. >> So, in some aspects, you're correct in that the standard is for
031two readings. It's been Havford's practice, long-standing practice that there the two readings and then an adoption at the third meeting. But the the legal standard is just it could be approved at the second reading. Okay. >> All right. Okay. Thank you. >> Thanks. >> All in favor? >> I. >> Any oppose? Motion carries. Item 10D. Oh, I'm sorry. 10E. I'll accept a motion to adopt policy 324, personnel files. >> Okay. Moved. >> Saga. Second. >> Moved and seconded. Any discussion? >> Um, just to add again, there were no revisions made or suggested between the second reading and tonight's adoption. >> All in favor? >> I. >> Any oppose? Motion carries. Item 10F. I'll accept a motion to adopt policy 702, gifts, grants, donations. >> Okay. Moved. >> Second. >> Moved and seconded. Any discussion? >>
032A broken record, but there was no change between the second reading of this policy and the u reading up for adoption tonight. >> All in favor? >> I. >> Any opposed? >> Motion carries. Item 10G. I'll accept a motion to adopt policy 828, fraud. >> Okay. Moved. >> Second. >> Moved and seconded. Any discussion? >> Final policy of the night. There were no changes between the second reading and tonight's adoption. But I do just want to say for Dr. Hayes, usually we do discuss policies more during the meeting, so don't get used to the policy section being this short. >> All in favor? I >> any opposed? Motion carries. Moving on to item 11, other items. I'll accept a motion to adopt the attached resolution authorizing the superintendent to sign by means of electronic signature
033any and all contracts, agreements, grants, and or licenses with the Pennsylvania Department of Education. >> Okay. Moved. moved and seconded. Any discussion? >> I'm assuming we had this before for Dr. Rushi as well. >> Yes, Doc, we did. Dr. Rushi submitted electronically for all of our applications. >> I figured as much. Yeah. >> All in favor? >> Any opposed? The motion carries. Item 12 is public comments. Sorry. The board values public comments. There are two opportunities on the agenda for members of the community to provide public comment during the meeting. Um the second opportunity on the agenda is toward the end of the meeting which allows for members of the community to speak on any topic >> I'm sorry school related topic. >> Yes. Public comment allows for residents of the township to speak for
034three minutes. A timer will be set at the start of your comments and an alarm will sound indicating your time has been completed. Should you have any materials for members of the board, please leave them at the end of the table with Mr. Ta for later distribution to the board. Please note that if appropriate, a member of administration will follow up with you at a later date. Please state your name, confirm your residency, and the timer will begin for your allotted 3minut remarks. Oh, do we have anybody who wants to make a public comment having had no one sign up? Don't feel obligated. >> Oh, you're >> I'm sitting here laughing. I'm Rich McGlo and I live at 1246 D Road and I just want to say this is for you, Latana. All right, I'm
035laughing here because we had a discussion. I want to report to the board that my grandson Johnny McGee had a wonderful experience at Camp Countyensus and we didn't know how we were going to make it work but Dr. Gavio came through and her team and these two beautiful little eighth grade girls when they got off the bus with Johnny I'll never forget their looks in their eyes. They sparkled so brightly and they said, "Johnny had a great time. He was so good. He did everything. He had it wonderful." And I was worried. Our whole family was worried whether it was going to be a success or not. And you know what? I'm jealous. Latana, that little guy, he has more girlfriends than I ever had in my life. He's just learning how to talk and
036he doesn't know how to lie. So anyway, but thank you for everybody uh Dr. Haran and our new principal here. Uh you'll get to know Johnny. He thinks he owns the school now. Thank you very much and thank you for all your hard work. >> Did you confirm that you lived in Havford Township? >> Oh, you did. Okay. I'm sorry. I miss >> I live at Htown Harford Township and so does my grandson. >> So does your grandson. Thank you so much. Moving on to item 13. Um, the board met in executive session to discuss with council a matter of agency business that if discussed in public would violate lawful privilege or lead to the disclosure disclosure of information protected by law. to discuss with council information related to the negotiation of a collective bargaining
037agreement uh tonight before the school board meeting and fortunately the other Latana will be back for the regular meeting of the board. The next public meeting of the board is scheduled to be held on August 7th, 2025 at 7:30 p.m. in the boardroom of the Oakmont Administration Building. Meeting. >> Meeting adjourned. >> Right. Next free.