MTSD School Board - Facilities Committee of the Whole - 4/2/2026

001You have to get one. Good evening. This meeting of the Manheim Township School Board is now called to order. Welcome to everyone here in person and those joining us online. In addition to the live stream, both audio and video are being recorded. Nurture and challenge for success is our district's mission. It serves as a reminder of our intent to enable every Manheim Township student to learn, grow, and thrive. Now please join me for the pledge of >> allegiance to the flag of the republic for it stands one nation indivisible with liberty and justice for all. >> Okay we have a fair amount of announcements tonight so I'm going to get right into it. First, members of our community are encouraged to participate in board meetings in person or to view them online in support of

002both transparency and community engagement. Recordings of our meetings can be can now also be watched afterwards on the district's YouTube channel. Next up, I just want to acknowledge a quick welcome to Dr. Hudex. I know uh uh Dr. Hudex, you've been making the rounds already, visiting schools, connecting with administrators, teachers, and principles. I want to thank you for your intentional approach thus far. Uh, and I know we'll look forward to hearing more from you later, but if there's anything you wanted to say now, happy to give some space. >> I just wanted to say thank you very much. It's been a very welcoming experience I've had the first couple of weeks. Uh, I do have some comments I do want to make at the at the work session. Um, but I tell you it's it's

003been a great experience for me. So, thank you. >> We're thrilled to have you. Next up, Miss Woodbury is going to be absent this evening. This was planned. Uh, and we look forward to seeing her again with us next week. Next up, Mrs. Tense, I was thinking about you on this one. Uh, but we want to keep our community informed about recent activity on campus related to phase two of our campus master plan, which includes the expansion of the Landis Run Intermediate School driveway and the construction or soon to be construction of our new maintenance building. So, some of you like I have seen may have noticed that there's been some groud movement, some trees removed while that primary construction has not begun. Uh that that work has started on site and it got me

004pretty excited. I was thinking about you again. I know this is a big priority of yours, Mrs. Hence. Um >> but uh the reason that this happened now and and actually this gets to the speaks to the type of work I do professionally uh was to ensure environmental compliance with the clean water act and endangered species act uh to protect the really to to not disturb the habitat of an endangered species called the Indiana bat or other or ariccolored bat which I'm not as familiar with aric-colored bat but federal regulations require that any disturb on those trees would be removed. Those would have to be removed before the start of April because of nesting season or it's called pup season for those endangered species. So, uh we knew those trees would need to be cleared

005for the driveway and maintenance shop and so we did that beforehand in order to fulfill our obligations under those federal regulations. Uh and so there was an answer there because I was I was like, "Wow, did we get started already?" But that that that was it. So, uh, appreciate our district staff and, uh, our, uh, all the team working on the campus master plan to make sure that we meet our obligations, uh, under all federal and state regulations. Now, to a few more announcements. Uh, I want to recognize international transgender data visibility, which occurred this past Tuesday. Our district is a place where every student and staff member, including those in our transgender and non-binary community, deserve to feel safe, respected, welcomed, and valued. Thank you to all our contributions that you bring to our

006school community. And yesterday, April 1st, we separate or celebrated, excuse me, uh our 82 district parrofessionals as part of paraprofessional appreciation day. They are essential partners who ensure that every student gets the individualized attention they need to succeed. From instructional support to emotional encouragement, your presence makes our classrooms work. And we are incredibly grateful for the patience and heart you bring to our schools every single day. Next to for to all who observe, I want to wish a happy Easter and happy Passover. Our schools are closed tomorrow and Monday, and so I hope everyone has a chance to recharge and spend time in community with family and friends. And looking forward, April 4th to Saturday is National School Librarian Day. I don't think it should be a Saturday, but I just occurred to me now,

007but uh hopefully they have the day off, but our librarians do far more than just curate books. They serve as navigators of information and champions of curiosity in a digital age. Thank you for turning our media centers into vibrant spaces where every student can find a story or resource that sparks their interest. I know I can speak for myself, but many others here that I ran. No, no small part of the reason I'm on this school board is to help librarians do the work that they are trained uh to do and they care so deeply about. And finally, uh the entire month of April is National Occupational Therapy Month, and we want to highlight the specialized expertise of our school's three occupational therapists, Ashley Bell, Emily Hunter, and Arland Paris. By helping students build the

008functional skills they need for daily living and learning, our therapists provide the keys to independence. We thank you for your commitment to helping every student thrive on their own terms. Those are all our announcements. Told you there was a lot a lot to celebrate this month. So, next we're moving on to number two in our agenda, which is school board organization. Very excited to welcome up Mrs. Gillis to administer the oath of office to Miss Jessica Kaylor. Miss Gillis, welcome. Hi. You just want to stand up and then your right hand. Perfect. Okay. Repeat after me. I, Jessica Kaylor, do solemnly swear that I will support, obey, and defend the Constitution of the United States and the Constitution of this Commonwealth. and that I will discharge the duties of my office with fidelity. Congratulations. Thank

009you, Miss Skils. Okay. Well, Miss Kaylor, while you're signing, I'll say yes. Congratulations. Uh we're grateful for your willingness to step up and serve the community and contribute to uh contribute your time and perspective and leadership to this group uh to support the success of our students and staff. Uh so, welcome. Congratulations. I'll go for another one. Good. YEAH. OKAY, we're moving on to item three, our presentations. And so this is going to be a presentation of campus master plan options for phase three. Uh so I know Mr. Link is here, but first I'm going to pass it to Mrs. Robbins. >> Thank you. They're gonna get the slideshow started for us. So before I turn things over to RPS and Harbor Engineering, I thought it would be a good idea to provide the board

010kind of with a snapshot um of our previous financial presentations and discussions regarding capital projects. I'm going to start there in the red box here. Um just a reminder that the board has been actually relatively diligent in saving for these capital projects over the last several years. Um you may recall that back in 2021 we did a full um debt refinancing and instead of reducing our debt payments to match the refinance, we kept the um debt payment payments the same so we could take those savings and move them over to cap reserves. That was a great move that the board did. So we transfer those dollars um annually and some budget surpluses um the board also approved us transferring those dollars over. Um, as a result of those capital fund transfers over the last several

011years, the district the district can actually borrow up to $45 million without impacting our tax rate at all. So, that's kudos to the board for um for doing that. Um, you may recall back in March of 2025, the board did authorize up to $100 million of borrowing depending on what these future capital projects what the bids come in at. Uh, we did borrow $25 million um in April 2026. Actually, we settled on March 30th. I'm happy to report that auto bonds sold quickly. Um we were a little bit nervous about what's going on in the world, but they they so sold quickly um at a true uh true interest cost of 3.45%. Um the call date for that is 2033. For any of you that are around in 2033, we can reevaluate that issue and

012see if the rates are lower. We can go ahead and refinance that that time. Um, so the additional amount to borrow would be between$25 and $75 million as projects are approved, if they're approved, and as they're approved. Um, anything over that $45 million mark that I had spoke about um earlier would yield a annual tax increase of 3 to.56% a year. Uh, which nets out to be about 256,000 to $437,000. Um, so that will be required to have budget that over the next six years. But I will caution you that that saving probably will not stop. We'll have to continue to save for future capital projects um due to the fact that we don't get any state or federal dollars for construction projects. Unfortunately, it does really um we need to use our local dollars

013for construction projects. Um so if you just go to the the larger box on the on the left side, um we are we are currently sitting on we have a pretty strong foundation due to those transfers over that the board authorized. Uh 15.9 million we're sitting on right now. you'll see the additional um bond proceeds, the 25 million that we issued this month. And then the proposed 2027 and 2028 bond proceeds for a total of again it was up to 100 million depending on what the bids come in. I just estimated 87.5 million. Um and then at the the bottom there you'll see the less the proposed projects. Um Mr. Charles is going to be presenting the high school roof to you this evening and the remaining projects are just estimated in their um on

014our multi-year capital plan. So you'll see taking into account the um those projects um for the current year in addition with the athletic upgrades that will be presented this evening um as well as the nichrower um elementary school project that still yields us a balance of $7.7 million. So before I turn things over to the RLPS harbor engineering team, are there any questions that I can answer for the board at this time regarding the financing? >> Mr. Robs, thank you. That was very helpful. I know we wanted to make sure we were grounding before we started the presentation grounding the the financial planning that led us to this this point and very glad to hear those bonds sold so quickly. I think it's also a testament to the strength of the district and and much

015of the guidance that you've given this board over a number of years. Does anyone have questions based on this? Okay. Well, then I'm happy to move forward. Uh if anything does come up, we can come back to you later during this presentation. Thank you very much. Okay, Mr. Linky, welcome. >> Hello everybody. Good evening and thank you for having us here. Um, we're here tonight to talk about the campus master plan phase three and the recommendation that we have developed with the steering committee. So, just as a reminder um when we were here with you in October, there are three main goals to get to this point. We wanted to review the history of the campus master plan. We did that in December. We wanted to go and review the program, challenge a program that

016has been developed to this point and see what efficiencies we could uh ring out of that program so to speak and then develop the plan. So we owned it and made it ours and part of the efficiencies that we are developing with those goals. So that's what we're here to present to you tonight. Um we've last met with you March 5th. Um and since then we've had a number of engagements. We've had two meetings with the steering committee. We walked the site again and then we had a meeting with the coaches to review the plans that we're going to show you tonight. So, they had input more in the direction that we're moving at this point. Um, and just a reminder, this campus uh master plan phase three includes the work around the stadium, includes

017the work around Journey Field, taking the old maintenance area and turning that into the parking lot. And then improvements to press box, concessions, and bleachers at the baseball field. And the same thing at the Ver City softball field with some accessibility improvements at the softball area. And as you have seen this before, since we've been engaged with the district since November, we develop priorities and we organize that through our Moscow method, our must have, should have, could have, and won't have. We talked about this before. We won't go over this in detail, but this is a reminder. This is the list that we use for our priority matrix to evaluate how well our options are doing at the end. In addition to priorities, there's other things that we develop along the way. Um goals that

018may not rise to the level of priorities. Um but some things that we talk about in there is flexibility of the space, multiple uses of the space, so it's not just a singular space wherever we can. And we've also talked about adding alternates into the plan whether in scoreboards or other ones we can discuss along the way. But getting back to capital campaigns and fundraising, making that part of this project because that's where this campus master plan started three or four years ago. So, we have two options that we are going to discuss tonight. They're very similar. Um, but I will let Justin walk through that and then we'll talk about some of the metrics and evaluations at the end of that. >> All right. Thank you, Chris. I have been charged with making this

019brief and efficient tonight, but appreciate your attention. Um, looking at the overall campus master plan and the the site plan, knowing that the approach there off of Blue Streak Boulevard has a certain prominence, that leading corner uh between Journey Field and the stadium, similar to what we had talked about previously, uh, just knowing that that is a first glimpse for a lot of individuals coming on site and therefore it makes a lot of sense to locate a program there for both the benefit of the field but also for visibility as well. Uh in the big move what we've investigate investigated to this point is really uh stretching this concourse idea uh between both the stadium and Journeyfield in a way that um as it ties into the site provides accessibility on both the western side

020and the eastern side from parking areas accessible entrance into the stadium. Uh but really that clarity of circulation as you as you move across that zone and locating all the needed functions whether it be uh toileting, concessions, all those support spaces really off of that concourse in a clear manner. Um tonight is an opportunity for us to look really from the the three-dimensional and massing standpoint. I know last time we met together uh we were really into plan moves and organization of parts and pieces. Uh but the opportunity we have tonight to really put a little bit more massing and a little bit feeling of of what uh it could be as a project. Um as an overall picture um of the site, this is showing that this the broader stadium complex there in the

021middle. um showing um both the secure perimeter of fencing that would tie into some of the existing fencing that's out there, but making sure as we make this move uh for in support of the of both Journey Field and the stadium uh that we keep a secure perimeter um at all times when both when the event's happening and uh beyond that. Um the other part that this diagram shows is the um potential entry points both new ticketing on what would be the southwest corner towards Nef the southeast corner um towards Blue Streak Boulevard and parking towards the the baseball side of things. Um but also equally as important as how you enter the facility and then the complex is what happens afterwards and making sure we're controlling crowd movement really being able to disperse in

022all directions um at the end of an event. Uh this begins to show some of the the massing developed there um in the bottom right hand corner adjacent Blue Streak Boulevard where we're proposing the main fieldhouse uh be located. Um this is an overall plan. Journey Field is to the bottom bottom right hand corner main stadium in the middle. New parking area towards Nef in the bottom leftand corner. Uh but what we'll do is we'll skip around parts and pieces and and focus in on potentials for development here. Starting with the southwest corner, uh with the addition of parking and um the priority of accessible parking over on that side of of the stadium complex, we propose this being a new ticketed entry. Um as well as the potential for food trucks. Uh currently they're

023located in the southeast corner of uh the complex area. And so the opportunity we have here is to um forward plan for five or six food trucks to be located uh behind the the fence. And so it could be directly accessed off of the concourse that's developed there um adjacent to the track. And really, you know, we start to plan now for just the amount of people that will be, you know, mulling around in this zone to make sure that we're providing enough circulation and potential for that gathering. Um, but the idea here is that we have a dedicated location easily accessible for those food trucks to load in before the event behind that secured perimeter and serve patrons throughout. In the middle of the screen, we see the the ticketing booth develop as well

024as um some storage that could be tethered to that that structure. And I think what we're we're trying to um be diligent about as we go through this process is not only uh quantifying how much storage we need to properly support the individual athletic programs uh properly locate them around the the complex um but also think about you know convenient access maybe from here to load track apparatus onto the track etc. So making sure they're they're located adjacent to the needs. So, this could very likely be uh some track storage and think about loading directly onto that home stretch for the track. Moving over to the main grand stands and lo and what's located beneath them is the opportunity we have on both the the left and the right to have uh significant under bleacher

025storage, you know, for some ancillary track use. And some of this honestly could be as we think about, you know, maybe phases of this project. It could be a placeholder now and developed at a future date. Um, again, we're trying to to balance needs with wants with the reality of budget, but wanting to make sure we have the the proper placeholders in there at this point in the planning process. Uh, but the broad the big move here is that concourse stretches underneath the new home bleacher side. And so you have, you know, that connection from the from the east to the west. Uh we have three vomiatory entries to the seating area located uh across the plan. One, two, three. And in between the the one, two, and three vomitries would be the potential for

026toileting to support both men's and women's fixtures, some single-user fixtures as well as storage space adjacent to the concourse. You'll you'll see here quite a number of toileting fixtures. Um this is quite an addition of seating capacity to the stadium. And um not only is there a code defined quantity that we need, but we also want to make sure it's reasonable and effective for your patrons not to wait too long. Over on the existing home side, um new visitor side, um as discussed before in that center location in the orange, this is the existing uh shared football and track and field storage area that we're proposing creating a locker room out of. Um likely that that visitor locker room to support um one of the visiting football teams are here. Over to the left of

027that um under bleacher is currently being utilized as some open air storage. And what we propose is at least planning for uh some enclosed storage to again keep your equipment out of the weather and theoretically have some longer lifetime. focusing in on the east end where we're proposing development for um your new fieldhouse. Uh this is a very similar plan as we spoke previously about. Um working from the let's let's say the bottom up on the right hand side is the wait room. Uh using that weight room component, the potential of a lot of glass that we'll see in some later images to really be that that beacon, that interest element as we approach on Blue Street Boulevard. Uh directly to the left of there would be an area where we could house officials and

028toileting for the officials. Uh as well as a multi-purpose room and then further on the left would be concessions. Um really prioritizing the opportunity for those working concessions to also have good visual connection to uh the stadium field so they're they're feeling connected while they serve and help out as well. In that middle bar there um really having some some field storage. Think about maybe gators on that lefth hand side being able to access out to the stadium. Uh coaches suite tethered to the locker room, laundry, and some additional toileting uh support with inside the building. Uh directly above that would then be working from right to left the trainers room. In the middle of the plan, a team meeting room and then the locker room that could be ideally sized as the capacity to

029fit the football to fit the full football team. um but also be designed in such a way where we could split it and maybe in the off season it could be actually two properly sized um locker rooms to meet other needs when football is not in there. Directly below the proposed location for the new fieldhouse uh would be ongrade seating to support Journey Field. Uh so if we think about that concourse level really being at that track level. So again, that that's stretching from all the way from the west side at Nef to the east side at the drive. Uh that concourse would actually be the the top level of the seating area for Journey Field. So think about approaching Journey Field from the top and then finding your way down into the seating area

030as it travels down to the field level. I'd say the other thing to highlight on this is the the red arrow is showing uh new ticketing and controlled access over on the eastern side. as we think about that procession from all the parking over there and they could access the stadium a little bit more southern than where they do currently. Uh the next option in overall site layout is very similar. A lot of the the parts and pieces remain, but we'd like to focus in on a different solution that responds to some of the feedback we receive from steering committee coaches and our site survey as it relates to the actual uh fieldhouse itself. Yeah. >> Yes. Thank you. Um directly below I don't think the arrow works here, but give me one second. There

031we go. Uh, so directly to the plan south of the the new homeside seating would be where we'd propose relocating the long jump to. Uh, so they would be within a the secure fenced um perimeter of the stadium. Um, but we were trying to balance where relocating them made the most sense. I know previously we talked about um potentially on the existing home side towards the road. Uh it was a pretty narrow zone and probably not proper for putting the jumping over there. Um and so balancing this side with maybe right sizing what was some additional parking here with the need for uh jumping relocation uh while maintaining the existing storm water on that side as well. I think the other thing to talk about before I zone in on the new um fieldhouse is

032there along school road on the northern edge here. We've had some discussions about um if the visiting locker room is over there, what it looks like for teams to load in to that on a on a game day basis. And so we do have some opportunity at that curb line to potentially inset it um and get a couple buses over there for queuing. So think about teams arriving, queuing there, loading directly into that new visiting team locker room, and then they could sequence if they have multiple buses, they could sequence that operation. But trying to be mindful of not only the home team's needs on those game days, but also how visiting teams are arriving to site. uh within what we're calling option B. Uh this is still prioritizing getting that weight room and a

033nice nicely detailed nicely glass element as your beacon once you arrive on campus. Um but one of the things this does is show a larger weight room. We know that the existing one you have on campus in the high school is um in the range of 2,800 square feet. And we know in talking with coaches that um they're having to run multiple um essentially rounds of of students through there. and it can prolong practice or prolong that strength training portion of practice. And so if we have the opportunity and budget supports, um then getting a larger weight room may provide greater efficiencies for uh your your staff, your coaches, and your students to maybe get through practice and and get home a little bit earlier in the evening. So this is having that placeholder of

034a larger weight room in support of that. Uh the other thing that um this plan shows that really was some of the feedback we received is in the previous plan we had both a team meeting room and a multi-purpose room. And so I think under the umbrella of bringing efficiencies to the project this is showing a space that may combine both of those functions together into a larger multi-purpose room. So being able to host more people in that space and having that on that prominent corner. Uh so the bottom side of the screen is really along that that entrance concourse and so really v really visible in the same way that the weight room is. This is really visible towards the field and so we think about team gatherings watching film this this space could

035also have that that direct connection to the stadium field which could be quite quite nice. Directly above that are some real workhorse style spaces. So the officials locker rooms, laundry, toileting and the the blue box there is concessions. So again, maintaining that connection from concessions, that visual connection and experiential connection out to the stadium field. Still prioritizing that. Uh directly above that, one of some of the feedback we received is um we we have we're showing a number of toileting fixtures within this new fieldhouse, but what does it look like for those to be leveraged for um people that are coming to the stadium for an event without having to have them come inside your fieldhouse? This provides a secondary entrance off of that concourse for them to come in and benefit from the investment

036in toilet fixtures there as well. Uh directly above that would be the the trainers room. And then we see a hallway above that that's really for the team. Think about the team potentially coming football team coming on and off from the end zone there having a dedicated corridor to either um go into the training room or up into the locker room with coaches. Rounding out this plan is some field storage in the top right hand corner. um behind the the fenced perimeter. So, think about gators on and off in that zone. One last item I'd like to talk about and plan before we get to visuals and feel free to pause at any moment, ask questions. I forgot to mention that first. on the lower level beneath the concourse. So, this would be at Journey

037Field level, uh is the opportunity we have to create locker rooms down there to support those sports that most actively use Journey Field. Uh so, showing uh four locker rooms down here, uh supporting up to uh 50 uh student athletes with dedicated uh toileting cores as well as coaches offices within the locker rooms. And then over on the lefth hand side, again, this would be down at that journey field level, the opportunity for some significant storage down there to support the needs of those programs. um think about the potential for them to, you know, whether bring bring lacrosse goals, field hockey goals in and out of the weather, um as well as other storage needs for those programs, but to do so in a way that is directly accessible to the field for that on

038and off and efficiency sake. I will go ahead and pause here with a sidebyside of the two plan options. Um, and feel free if you have any questions. So, I know I mean before we start, I know people some some of us have a fair amount of questions prepared ahead of time. So, should we ask those now or or do we want to anytime? Absolutely. >> All right. So, I'll open it up. Does anyone I'm looking at you, Dr. Mardle. I I was looking at you first, but does uh does anyone have a question that they miss? Go ahead. Thank you so much. I'm just curious, both options A and B have added additional ticket areas and entrances. So, I wanted to ask if we have involved our own director of safety and security just

039to get his lens on everything. Yeah, they were involved early on and they will be continued to be involved through the process and where Justin Pauls and saying, you know, not just having two ways for ticketing it in, having four ways to get out of the stadium is part of that safety and security of dispersing people when you need to. >> Go ahead, Mrs. Hudson. Y >> Mrs. H, your microphone. >> I'm sorry. Um, but you still had the arrows at the top. So, I was wondering, do we not need to have people um parking at the high school as we normally would and entering that way because that you only have the tickets at the other side of the state. >> I think the proposal would be is if we can limit the ticketing

040to those bottom southeast southwest corners. Uh that would be helpful. Uh I think something in the back of our minds is also thinking about uh the visiting team as if they would enter in either of those locations knowing that would greatly benefit them from an accessibility standpoint. What it looks like for them to circulate also around the other side. I I don't think the plan necessarily discounts if we need an outpost or a ticketing area um up off the school road that could certainly still be there. >> Okay. Yeah, I was just wondering now thinking >> we are we are adding a significant amount of parking. Um but for the larger events, you may still need that parking on the north side of those. >> Yeah, we added that parking at NEP and then we

041moved the entrance down to the main the main stadium entrance to be between those two parking lots on the east side to get better use of both them. >> M >> just hanging on to the ticketing item for a minute. Uh, so if an event is smaller and it requires only one entrance, would the east side be the main ticketing and the other side could be closed >> for ticketing? >> I mean, I think perception wise, the east side is would be the main entrance. >> And then there's still accessible parking and accessible entrance at both sides. >> We've added additional accessibility on the east side that we'll point out here on a second right in front of that entry. Plus, we have a whole new row of accessible entrance and accessible parking on the

042west side by NE. >> Great. Just a minor point to hold on to. Does it require us increasing staffing for ticketing? >> I can help with that. >> So, we the only events that we ticket for would be after 7 o'clock or at like night games. So, um, when we do that, we generally have two ticket people on either side anyway. So, uh, the answer would be no. Um, so our my vision would be we probably have the ability, um, to continue doing that. Um, right now we allow people to park on, uh, for journey field events, um, in that parking lot close to the current maintenance garage. Um, and we would have a ticket person there. We'd have a ticket person um, over at the main gate as well. So, we would continue doing

043the same thing, but they would only be for night night events and then district and state events. >> Thank you, Mr. Holland. >> Dr. McCardle, >> thank you. Um, first I'll say that you answered a lot of my questions in your presentation, which I knew you would. So, thank you for that. Um, along the same lines with the entrances, um, as a asking as a band mom, um, currently the band, you know, they're housed in the high school and that auditorium. they come down and enter the stadium through that northeast gate >> with is that I'm assuming that would still be accessible. >> That would still be that'd be one of those exit points that would be open for them when >> Okay, that's what I figured. Just wanted to have that said. And may

044I ask one more um the on the the slide um just prior to the one that you're on with I just want to clarify. You said that these would be at journey field level. Correct. So below the concourse, correct? >> Okay. because on the picture it kind of looks like they're right up against the concourse. So I I thought it's probably not. So I just wanted to clarify that would be on field level. >> So the the orange and gray zone here is directly below the concourse level. >> So directly below it. Yeah. Oh, okay. Fantastic. >> So not not outboard of it. It's completely >> Okay. Thank you. >> Miss Kaylor, did you have one? Okay. >> I was just curious how large the current trainers room was. I didn't know if that was

045if that information was available. >> Let let me get back to you on that one. >> Okay. Thank you. >> We we walked through that with our review and then the one we're showing has grown from what they have there now. >> So, are both of them larger than what it currently is? Is that what you're saying? Okay. Thank you. >> Yeah. We had a request for potentially six to eight beds as well as like a full office suite and a privacy suite and toileting. So, >> thank you. >> Just to help you guys out, uh the current trainer uh office is about 900, sorry, about 900 to a,000 square feet. So, um these would be significantly more. >> Thank you, Mr. Albeck. Again, um Mr. McKenna, >> I just want to thank you for

046taking into consideration all the feedback that you've been hearing and and significant changes here that I think reflect that feedback. Um, and uh, really grateful that there was the participation in the coaches in the process. Um, looks to me like a pretty significant difference between option A, option B for for the weight room. Um, can you just clarify? Our current weight room in the high school is similar in size to what we have in option A. >> Your current one is about 2,800 square feet and it's in kind of a T arrangement. So maybe it's a little less sufficiently laid out or potential for layout. This is more of a a rectal linear space for the option A. >> So that was part of the feedback that you could only get so many groups there

047in a time 2,800. So we had to grow it to to get more. But at the same time, we balance that by putting the team room, the classroom, and the meeting room multi-purpose space that you can split into two smaller spaces if needed. >> Thank you. >> Miss Lamb, did you have one? I thought I saw you. >> No, I just wanted to say a special thank you to Mr. Hollandback because we had a really thorough, informative tour. And normally when I go to these games, I'm not looking at these things. And so after the tour and then seeing this, I'm seeing the needs and I just really appreciate that. So I wanted to throw that in there. So thank you, >> Miss Mr. >> Just a quick follow up on the trainers. Uh again,

048I don't know if this is showing the accurate number of beds per on an A versus B. One shows nine and one shows seven. And I believe in the tour we went on currently had six uh and they said that was kind of tight uh with trying to get students through there. Is this showing the accurate number of beds? So the the request has been for from six to eight if at all if at all possible and balancing that with effectially like an office area as well as some private space as well. >> Okay. >> But in option B that that would be that would fall within the number of beds they were asking for and the size. >> Yes. Yeah, >> Dr. Mardle, >> I will say one of the things we've been trying

049to arrive at with these plans is that, you know, as we get further into design, they can kind of flex and stretch as those needs are further clarified. And so trying to make sure we have a plan that allows for that, whether it's, you know, right sizing the weight room and B that could theoretically, you know, grow or shrink accordingly. Uh the same could happen with all those plan items on the lefth hand side. I just wanted to add something on the tail end of Mr. McKenna's question about um the size of the weight room. I was curious about this myself and I actually did a little research and what I discovered was that the optimal size for a weight room for 90 student athletes is 4500 ft and the proposal is 4571. The minimum

050for that size is 3150 and option A is 2877 which actually is almost exactly what we have. So, not a whole lot of an improvement because I looked at that rate and thought that's huge. But then I looked and actually it's appropriate. So, that was um that was good information for me to have. Um and with the training facility, I looked at that and I the optimal training facility for this size is a thousand square feet. So, uh both of these options would be more than adequate just looking at numbers. Uh which is something I also found found helpful. >> Thank you, Dr. McConnell. You're always incredibly prepared. I really appreciate it. I can tell. Uh Mr. McKenna. >> Yeah. Just want to add a clarification I think might be helpful to the board uh

051that I learned from Mr. Holland back during the tour. So we should think of these spaces for trainers as a net gain for the campus as a whole because our training facility in the high school would continue to be functional and we are well staffed so that we could have a trainer positioned here as well as in the high school. So, um, while it may look equivalent, it's it's different in the sense like this weight room would probably replace our primary weight room, but this training room would be a supplement to our existing training capacity. So, and Mr. Hollandback, please clarify if I misrepresented anything, but >> thanks for raising that, Mr. McKenna. That's a good point. I have a question. Does anyone else have one, though? I'm happy to >> Dr. Phoenix. >> So,

052um I appreciate again Mr. Albert taking us on all the tours. The bleachers for Journey Field, are they in here? And how would that if we use the u the storage at Journey at Level SH Journey Field, would that impact those bleachers at all? >> It it would not. Um so the the storage, if we go back to a plan here, that storage would be over beneath the grand stands at the stadium. Uh the Journeyfield seating is over to the right hand side of that centered up on Journeyfield and some of that may be a little bit more clear as we get into some of these images. So I can zoom in a little bit here. So this would be the perspective of option A as we come in off of Blue Streak Boulevard. on

053the lefthand side would be that perspective of Journey Field with that on ongrade seating and bleacher seating here with some some winged areas for um Journeyfield viewing. Uh but the sort of iconic shot would be of that weight room element really coming out towards the road. This is showing a a gabled form um which is a riff on a lot of the gabled forms that we see throughout campus and gables. So, this was testing that as as an option for A, but really having that prominence of the weight room out and close to the road. The option B um approaches it in a little bit different form where you have that that gabled for the main element behind the weight room, but maybe the weight room takes on more of this pavilion-like element that's really

054set forward um of the main building. But as we toggle through a couple more views here. Um, so this is back to we'll see a toggle between option A and option B from the same uh vantage point. Uh, so this is really from the the across the the street on Blue Streak Boulevard looking back at the the new proposal. So this is showing that that shot right up the new concourse area and picture that is, you know, stretching really all the way here on the east side over towards the new entry on the west side. Uh but then showing the the fieldhouse over on your right and some um when the uh lighting at Journey Field was installed, there's some infrastructure over in this area that we're looking at creative ways of concealing. Uh knowing

055that this could be a very and has a potential to be a very prominent entry, making sure we're diligently screening that um entry sequence as well. This would be toggling for that B option. So, this has a little bit again more of that pavilion uh aesthetic as viewed from the road. A little bit more uh lower in scale. If we were to take a step back into what is currently a green area between two current driveways there off of blue blue street, um we have the potential here for adding some uh additional accessible parking spaces. Uh so using that area to get maybe upwards of five or six additional accessible spots. And the reason I think this has some some significance to it is that we could have we could utilize that crosswalk zone there.

056Um bring them into that entry sequence into the stadium and I think do so in a way that provides some much needed accessible parking as close to the stadium entrances as possible. Again option B. So, this will be moving further up uh the boulevard, taking a view back towards the southwest. >> Could I interrupt just I'm sorry before we move too far. I I had one last question on Journey Field bleachers actually. So, I I I'm blown away. I'm really excited to see this. I think this looks spectacular, but um my question kind of builds off to Dr. Hudac's questions in terms of so journey field on a game day like it's not ideal, right? It's I call it hazardous potentially at moments depending on the weather and and the age of the occupant or

057the the the visitor. But um people distribute or distribute themselves pretty widely across that hillside or stand up along the the restroom or along the fence. Is there are we maintaining our ability to have the same amount of capacity I guess in those bleachers um in terms of attendance numbers or figures? Are people going to be packed in more? like I'm just trying to get like do we have a sense of how how can we project what our attendance is now and and is this additive or how is the bleaches stack up? >> Um I think it's I'm not sure if we're able to quantify attendance based on ticketing but we we know a goal of being able to host PIAA is setting that 500 threshold. Um and so within our structured area seating in

058the middle it checks that box and then we have some wings where you can see potentially some sight wall sight concrete walls create some terraces working up that could be some additional seating capacity to to flex above that 500 as needed. >> So I would say for an average game we're we're a couple hundred. Um, if you go back and look at some of our biggest games for like district championships and stuff like that, we're in like the 7 or 800 range, which um, so 500 seated. Um, but then if you consider the amphitheater style seating and you consider, uh, that people could be still standing on the concourse on the back and watching games, we could easily get to that number um, that we've the maximum number that we've gotten in the past. Uh,

059but the biggest thing in order to host games is to have that 500 seated. Um, and that will be it'll be, you know, a crazy amount more than we currently have right now. >> Yep. Yeah. Thank you. I I know our teams are playing big playoff games almost every season, so I wanted to make sure that we had capacity for that. So, thank you for uh for answering that for me. Sorry to interrupt. >> Mr. McKenna might have another one, too. >> Yes. Thank you. Can we go back to the uh image with the accessible parking vantage point? Mhm. >> Um, can you just clarify where the uh accessible ramp would be because I see from the crosswalk there it looks like there's one, but it's a little hard to tell in the visual. So,

060I just want to keep that. Let me zoom in here. >> Um, so this is that parking area that we're proposing between the the two driveways here around Blue Streak Boulevard to the eastern side. Um, so if this is the the concourse coming out with some some graded steps down to sidewalk level, uh, what we're proposing is actually if you were to cross in the crosswalk here, I've shown you, you go up up the sidewalk a little bit and still stay on grade to sweep over. Okay. Uh so the hope is and through the design is you're you're arriving at the same ticketed entry the same entry sequence regardless of mobility level and trying to maintain maintain that that sequence. >> Thank you for clarifying that and prioritizing that. >> That's a good point. Uh

061as well as this drop off here, previous versions we looked at was a full loop uh within uh the site. Uh what we found is that was probably eating up a lot of valuable square footage for potential building and so this is looking at a potential just pull off along Blue Streak Boulevard for handicap drop off as well. Thank you. Miss Simmerman, >> while you're on this one, can you remind me uh I was looking back at public comment from the last time we had um this presentation, and there was a concern about having two concession stands because of being able to staff, but is it just one concession stand now on the east end >> and that the food truck area down further? >> So, what this current layout proposes is that you'd have

062your concessions as part of your fieldhouse. >> Yep. Okay. >> You would maintain the visitor site as well. >> Okay. >> And then you'd have the food trucks in the opposite corner. >> Okay. Um and the thinking is is you know on particularly those those big rival games it it makes a good amount of sense to keep v various sites separate and so if we can keep concessions uh separate as well maybe that's for the benefit. >> It it sounded like the feedback we received on a an operational standpoint is that you would have >> um clubs you know regularly signing up to be able to staff >> I think Mr. Hanbach did say that on our tour as well. So we we for every football game we currently host, we have two uh concession

063stands open. So um in addition to the food truck. So um currently our home concessions on the current home side are staffed by our football boosters. Um and then the visitor concessions we rotate through um our booster club so that we allow that as a fundraiser for all of our teams. Um and we try to keep it equitable amongst amongst the year. So we would continue to do that. Um we just flip the sides. the the football boosters would take the home concessions there and then we'd have our our uh all of our other booster clubs in the in the current home ones that would be the future. >> Excellent. Thanks. >> Any other questions before we continue with visuals? All right, I think we left off here. So, this was the option A. Again,

064we're working further up Blue Streak Boulevard looking back towards the southwest. And so this option B is the potent showing the potential for a lot of glazing not only on that entrance perspective, but also from the high school perspective as well. So it's a you know a nice showpiece for your student athletes. Uh back to option A. This is a little bit closer on the um east side stadium entrance and so you know that that large striking volume of the gabled form the fitness weight room area and then you know what could be uh is is is basically your screen wall to screen the equipment back on Journey Field could be your student athlete recognition area hall of fame thinking diligently about what could be on that wall to really uh reinforce um the atmosphere

065of the stadium. entry. Moving to option B. So, it's a little bit lower of a volume, a little bit more glass, a little bit more of the the function on display, but I think equally um engaging to arrive at your your stadium complex with. So, this will be a view further onto the concourse. So, with the new uh home seating to your back, um Journey Field over to your right hand side, and then the the new concessions and fieldhouse directly in the middle of your view, and then in option B. So, if we if we think about and zoom in a little bit, this is that potential meeting room. So, think about a lot of glass and getting that connection to the stadium, getting that connection over to Journey Field. Um, this is showing also

066a placeholder for what could be a video board with concessions below and then another volume over here with that um trainer suite. Uh so this is shifting gears just a little bit over towards the the west entry with nef at our back um and showing that new fenced enclosure housing the food trucks and the new um entrance over here ticketed entrance and then moving over in plan. Um, this so this is the the new home field bleachers straight ahead and showing the relocated jumping over in this area with Journey Field off to the right hand side here. >> Mr. I I think this was asked on our tour, but I I honestly forget the answer. Would there be a spot for people watching the long and triple jump to for parents to be able to

067watch? >> That's a fantastic question. Um, with all of this being ideally behind that fenced perimeter, I think one of the next steps we'd like to do is take a look at access down from the concourse into this jumping area. And so maybe it's some tiered seating very similar to what's going on over at Journeyfield, but the very least some stepped access here. Um, see my mouse? Yeah. So connected to the concourse. So the idea is it would probably be um best to view it at a higher vantage point here at the concourse looking down. Um but all of this area would be within that that secured fence perimeter. >> But they they cannot stand along the length of it. Correct. >> I I think operationally that would be up for for the coaches to

068determine whether it's we could create space on either side if that's most appropriate. That's certainly certainly doable. Yep. Um, I had a quick question about that. Um, being where those are placed, um, do you have a sense of how many parking spaces we're giving up to put those there? >> Uh, I think that was a delta of about 20 or 25. It was 30. Okay. >> Okay. Thank you. So this is moving a little bit more over towards Journey Field. So this is showing, you know, how we're structuring that seating with with benchtops. I'd say the other thing I forgot to mention over here with Journey Field is that uh right now we're planning for some sort of, you know, overhead protection through that zone. Uh so think about the elements being able to be

069in and out of the elements just a little bit. Um as well as that would be an overhead covering or overhead you know plane above the accessible seating to be provided at Journeyfield. So again you you will have um the potential for that accessible seating to be right off of that concourse with companion seating. Um so trying to trying to limit the circulating up and down through the site once you actually arrive at the facility. Any questions on this broader stadium complex before we move on to baseball and softball? >> Mrs. SS >> um what benefited other than aesthetic is the Tyler peaked building um over the more streamlined building? Is is there some thinking of using space or >> I I think in the the big moves with the gabled form you have depending

070on what how high we're doing ceilings inside uh that it's prime place for mechanical equipment uh to be out of the weather and ideally have a longer lifespan. uh but we would look at some of the volumes whether it's the gathering uh that may want a higher ceiling and inhibit you know using that you know ancillary space or something else but for majority of the space underneath those gabled forms it could be well utilized for for mechanical distribution >> and we're going to receive um a breakdown of cost as to structure to structure >> yes and so Any other questions before we move on to baseball and softball? >> No, this has been great. I think we're ready to move on. Um what we'll do is we will look at uh the baseball complex first.

071Um what we're proposing here is is basically um leveling the existing structure behind home plate and prioritizing the need for a proper press box uh concessions and storage within one structure. And so um you know by visiting the site and seeing what's there it's probably reached the end of its um desired life and and what we're doing is proposing uh an equal and equitable solution between baseball and softball to uh to support their programs. And so what we're looking at on this side is you know an aerial perspective if you're above blue streak looking at the field. So second floor would be that new press box area. We're seeing some in the middle of the screen stairs leading up to that. On the right hand side would be concessions. On the lefthand side would be

072access storage. And then on this particular option for baseball we are uh maintaining the the previous idea of putting some seating um as part of this building behind home plate. The remainder of the the seating for um baseball. If we zoom out would be uh we maintain bleachers both along the first base and third base side of the field. So this is looking a little bit closer in on the the plan showing the the stairway in the middle, a concessions outpost facing towards the south and then storage field storage with an overhead rolling door toward the north. And this is the seating area shown behind the fence uh behind home plate. zooming in just a little bit more. This is more of a um ground level perspective and and really at this point, you know,

073there is some admittedly some aesthetic applied to this, but really we're wanting to make sure that we're having the parts and pieces in the right location. And we can certainly talk about aesthetic and how it's developed as we continue through the process, but wanting to make sure that we have at least the parts and pieces in the right location at this point. This is from the the view from the west. And if we were to pivot around and look at it from the field, see the press box up on the upper level and then that structured seating below it. A similar notion is developed over at softball. Uh I will say as we walked with with Tim and others at the softball site and as you're probably well aware that site grading wise is a

074little bit more constrained and so our solution here is tweaked a little bit uh while maintaining that that equity. Uh so that structure containing the concessions storage and the press box is actually over along the uh first base sideline uh with how games are called and the balls and strikes that's done by the umpire and really the announcer in the press box does not necessarily need that behind home plate perspective. And so we talked with Tim and others and and studied whether or not this first base side uh would be appropriate um for that press box. and it was determined that it it could be a very reasonable location for that. And I was saying in tandem with that is also wanting to balance that with inevitably parents and spectators want to be behind home

075plate and have that perspective on their their son or their daughter their daughter for for softball and so making sure we have some um more robust structured seating behind uh home plate. So, this is an expansion um probably about 40 or 50% beyond what's currently there behind the plate. So, expanding that seating, but make making that new building or that new structure further down on the um first baseline. Um, and I I think in in function this would work well on site knowing that your arrival to to the field if you're parking in the parking lot by the middle school. You're navigating that crosswalk that's further up out into right field before you're coming onto the site. And so that concessions would really be your your kind of first gate check onto the site. We

076may need to widen the the concourse through that area just to make sure we have we're not constricting flow. Um but the thinking is is that that concourse level would be would be flattened out reasonably to circulate all the way around the new um seating behind home plate behind the visitors dugout and that accessible route would still continue all the way down to the uh JV field as well. So thinking about that accessibility not only to uh the varsity field but also over to the JV field as well. a quick vignette. Again, very similar in in overall form and development as the baseball. Um, but I think making sure we get the the right parts and pieces in those structures to support your student athletes and programs. Any questions? >> Sense. >> I I drove

077by the softball um because we we kind of came at an end to our tour. Um but and I don't know the fields. What actual structures are standing at the baseball and the softball fields now is a lot this is a lot of structure. >> Sure. Uh so >> which is expensive which is let's >> sure so the existing structures right now at softball you have both structured dugouts. Um, on the end of the first base dugout, you have an ancillary storage room on the end of that. And then to support your softball program, you have one what we call a CCAN storage unit out in the center field with the batting cages. That's, you know, semi-permanent permanent structure out there. Those are the only structure. >> Quite minimal. >> Yeah. Quite minimal >> by

078comparison to this. >> Yes. So that this is this is probably maintaining the status quo for the storage um but also building this additional structure based on the needs identified from the the coach to have additional storage here. >> And what kind of seating is at each of those now? Uh so right now at softball we have 30 60 we have about 80 or 85 seats between there's two bleachers and the first baseline and your home home plate seating 80 to 85 range. >> Dr. Mart, >> thank you. Um, I just I wanted to comment that the um the school board received several emails um thanking um whomever for um giving consideration to the softball and baseball fields and for making these um these upgrades that it's something that's appreciated. I spoke to several people

079who conveyed the same thing. Um so I think this is something that um the community recognizes is needed. Um, while I understand it's probably not in the scope of this project, I just want to mention other things that were brought up were the lack of dugouts at the JV fields and um requesting turf at these two fields, the baseball and and softball, because there are flooding issues. Again, not I I just want to I I want the community to know that we hear them. So, I hear those and I think those are things that we we need maybe uh we should talk about in the future, but I just want to wanted to mention those things now and also that yeah that these things these upgrades are definitely needed >> and those comments were passed

080along to us and what we talked about is you're at campus master plan three right now that incorporating that into number four that you don't lose sight of them and you make it a goal to get to them. it may not be part of this project. Um, but we're not going to lose sight of them at the same time understanding the needs that were expressed through those commentaries. >> Yeah, I think that approach makes sense. Uh, I appreciate that. Okay, go ahead. I mean, I think the goal with any with any good master plan is to make sure we're diligent about the next steps so we're not precluding future vision like that. And so, I think what we've captured as part of the the phase three um certainly does not preclude any of that from

081happening. >> Yeah, that's helpful context. Thank you. Uh, Miss Lamb, >> um, I have two questions. One is going off of the turf, um, because we learned that other schools are starting to put turfs and the upkeep for real grass is very expensive. So, I would like to I'm just curious, you know, what the cost of that would be and maybe the long-term benefit would be uh, worth the cost. Um, and then my other question is, I saw that there would be centralized bathrooms. My understanding is there are no sewage lines running to the baseball and softball fields. So where would the bathrooms be located when we get to plumbing cost? >> Correct. Uh to date we are not including incorporation of bathrooms within those facilities. Um I think prior we we've been asked to

082investigate basically rough costs for what it may take to get sewer capability over to those sites. So it's not it's not off of our radar. Um, it just there's going to be a cost impact to the work to make that happen. >> Mr. Well, would the fieldhouse bathrooms be available for uh baseball? I guess is that a possibility? >> They they would, >> but there's nothing close to softball, though. >> Correct. Is that a Title N issue? If there's no bathrooms at softball and there are at baseball, >> uh that that is a that's a good point. Um with the with the fieldhouse, technically it would be behind the gated entrance to the stadium. Um so operationally, it's a valid valid point. >> We would need some determination on that, but we don't know off

083top of our head. There's there I think the I believe there's two portable restrooms out there. So that it doesn't fully satisfy it, but I think that that counts unfortunately to cover that by building >> right. Yeah. No, I I think >> Yeah. So I think uh just further consideration of that understanding the scale of what we're able to achieve in this phase and again having intentions for future phases I think is all part of that same conversation but obviously want to make sure that we're in full compliance with title 9 as we move forward to this and I know we have been investing in the softball field and earlier years we added lights and and and had other investment upgrades there to make sure that we are complying with title nine and I think

084that's the spirit with which we want to approve approach this moving forward. So appreciate that guidance. Anyone else? Okay, we're happy to move forward then. So this is in the packet. We talked about beginning goals of efficiencies. So we just listed some of the efficiencies that we realized through development of the program and the plans. It's listed here. Some additional project information going forward. Um overall the the schedule um if it would be approved uh we would start into schematic design right away and we're really trying to get design and documentation done by the end of the year. Um get the approvals and the bidding to happen in winter, early spring and then have construction start in June of 2027 and that would be about a 13-month process where we would go through July of

0852028. Uh we did have the initial discussion of what what would phasing look like through construction and um the no work in the middle is the stadium. So the field and the track. There's no work in that in that piece. But directly left or west would be phase one where we want to improve that road going through there, improve javelin and that fencing around there. And that would happen that first summer, the June, July and August of 2027. The big piece is phase two which is south and southeast of the stadium. We would be taking that area over for about a year. That's where most of the work goes and that includes Journey Field. So the the games that are at Journey Field would either occur at the stadium or your other turf fields or

086some other accommodations would happen at that point. um phase three to the north that your existing home bleachers would stay through 2027 into 2028 and we would do the renovations and work in that area the last summer after the new bleachers are up and running. Um and then just couple other small things. The phase 2B the parking I was asked to wait until um fall sports of 2027 are done before you start that work because of access to the field from that side. So just getting into we want to start those conversations because they're pretty impactful to your to the school district. Here is the priority matrix. Um again this was developed from the um Moscow list um and we have a 02 or four scoring system um for this and we are grading it

087against your existing with status quo um option A and then option B um option A and option B as you have seen are very similar and truth truth be told option B has really been the development of option A it's kind of where the steering committee and our recommendation is going. So even though the points are close to each other, um we like the layout of the fieldhouse and option B to push the that recommendation for option B. So we developed a cost estimate for option B. So what we're showing you is a total project cost. So for all of this work, including baseball and softball, we're saying the total project cost is between 19.5 million and 22.5 million. And so that's construction cost plus the soft cost that we've always talked about to get

088the whole project done. And then going forward, um, we have our meeting tonight, take our recommendation and we can take any comments and update that for your voting meeting in two weeks. And then if it's approved, that next day, we're off in schematic design because we are trying to get back to the zoning hearing board in July and we need to submit that in June to make the July date to get that going so we get all of our approval by the end of the year, early next year. So, hey, >> we were so we were so brief tonight. >> There was a lot to cover. You know, we we we're all a part of this. We had a lot of questions. This has been really helpful. Um I'm really excited about what lies ahead.

089Some big decisions for us. Mr. Rivera, I see you. >> I I think I I don't know if I heard you correctly. The cost range you're showing 19.5 to 22 and a half million. That's just for option B. Is that what you said? >> That's for option B. we developed around option B and the square footage we developed in option. >> So we're not comparing it to an option A cost. >> We're not and it would be minimal because in option A the only difference between the two is that fieldhouse and where we took away um the one meeting room we added to the wait room in option B. So I know we talked a little bit about roofs but it'd be very similar in cost and it would fall within that range. >> Okay.

090Both would fall within that range. Okay. >> Dr. McCart, >> thank you. Um a question about the priorities matrix. Yeah. >> Um, just a clarification, the the seventh line down is the trainer facility. I'm just can you explain why option A is a two and option B is a four because in the schematic it looked like the the trainer German option A was actually larger. >> Yeah. Tim. >> Yeah, I think um so um I think it's slightly smaller. Um, but I think the the reason why we given it a four instead of a two is just based on the location. In option A, the trainer room was facing away from the field, whereas the training facility was literally smack right in the middle in option B and our trainers could physically watch the practices

091like like while they're taping kids. So that was why we, you know, in terms of accessibility to where um where they were at, that was what our what we deemed and we didn't think that the difference in the size made that much of a difference based on them having a second space. Um we you know that was it's and it's certainly it's not negligible, but it's it's not as big of a difference as having that ability to see the field and being centrally located in in the complex. >> Thank you, Mr. Halif. >> It's a good question. Thank you. Anyone else? Okay, so we've got two weeks before our vote on this. Um, I think we will try to do our best to make sure we share this YouTube around for folks who aren't able

092to be here tonight. Um, lot of information covered. I think really exciting, like again, really exciting prospects for the future of this school district. Um, I'm sure that we'll all do our part to to make ourselves available for folks. I know we have been uh Mrs. Marshall and Mrs. Davidson, I think it might have been it was Mrs. Marshall set up those few email addresses for us and has done a great job sending those over to us as we've been receiving them. Mr. Can you remind us of what those email addresses are? >> Uh the one this one is campusmaster planwp.net. >> So you send an email there. We will all receive the message. I think Dr. Mardle's been responding to most of them for us on our behalf, but we all read them. Uh

093please let us know what you're thinking, what you're seeing. Um, but I think this has been an exceptional amount of information and I'm really excited about the options that stand before us. So, thank you Mrs. Robbins and your team for setting us up financially to to take on the scale of this challenge and this opportunity and thank you all for uh presenting to us this evening. >> Yeah, I I think just in closing, obviously what we've seen tonight is is really that first step towards what could be many more conversations to happen to solidify the plan, solidify the direction uh when when it's appropriate to do so. Just trying to cast some of that vision tonight. Thank you all for your time. >> Thank you very much. >> Tiny. >> Oh, Mr. T. >> Mr.

094Robins. No, it's Mr. Rob. Uh, what we saw first that was based off of their numbers in here. >> Okay. >> Yeah. No, that's that's good context. Let's bring it right back. >> It's Yeah. Yeah. Appreciate that. Okay. So, we are done with our presentation. Now, we're on to action for voting meetings. uh our our next voting meeting. And so we have two more uh presentations. I think they'll be a little shorter uh to prepare us for our voting meeting later in the month. First up is uh item A, our recommendation to approve the contract with RPS Architects to conduct a comprehensive district-wide feasibility study for a proposed cost of $16,500. Mrs. Robbins, I'm going to send it to you. >> Thank you. Um, as the board is aware, the district is looking to engage

095in a district-wide facility study with the primary goals to um reduce budget uncertainty of future capital projects, evaluate building capacity and comparing it to enrollment projections, and to create a final report that includes a list of priorities, an educational design brief, and specific solutions and recommendations to guide our future um capital investments. Tonight, administration is recommending that the board approve a contract with RLPS architects um for the study at a cost of $16,500. Unlike a standard building assessment, this study evaluates future future ready learning opportunities, curriculum drivers, and enrollment projections against current building capacities. The findings of the study will serve as the foundation of our multi-year capital plan and provide data necessary to ensure our physical infrastructure aligns with our evolving educational missions. The selection of RLPS architects is a strategic choice based on

096their proven track record and their current involvement in the Nichar Elementary project and phase three of our campus master plan. By leveraging this familiar team advantage, we avoid the time and access time and expense of starting from scratch with a new firm. Their intimate knowledge in their facil in our facilities, our sites and organizational culture allows for a more streamless, efficient process. Furthermore, because of our existing relationship, RLPS has provided an extremely lowcost proposal that does not that does not reflect the significant volume of work and analysis required over the next several months. Critically, the result of the study will be a valuable tool for the school district that will help drive our multi-year capital plan by providing more co accurate cost projections. And the study will allow the district to be much better much

097more better equipped to financially plan for future capital needs, reducing budget uncertainty and ensuring financial responsibility. So, Mr. Linky has hung out with us for a few more minutes to answer any additional questions we may have about the proposal in front of you this evening. >> Thank you, Mrs. Robbins, for that recommendation. And and yeah, I know this is this is born in part of board discussions that we had earlier in the year and and going back previously in terms of engaging with our multi-year plan, which is such a critical tool for our long-term planning, which again I think we've done so effectively as a board and administrative team over a number of years together to put ourselves into this, you know, very sound position to make the decisions that we're on the cusps of

098making now. And this would just help us be more forward- facing and and anticipatory of our needs even further down the down the road so that we can make the soundest decisions uh to maintain our our strong financial position. I know a few of us have engaged in this process. Does anyone have any questions for Mrs. Robbins or Mr. Mr. Linky? >> Okay. I was thinking you might, Mr. McKenna. I was looking right at you. Go ahead. >> Yeah. I I just want to express my gratitude uh to Mrs. Robbins uh for uh making this feasibility study possible. Also wanted to thank RPS for just how comprehensive the the study methodology is and how many different sources of input. Um and I particularly was happy to see the integration of of the previous demographic study

099that was done uh since obviously that's going to have a massive impact on future enrollment. So, thank you for making it so comprehensive. >> And we're also incorporating your RDE report too as part of that. Building upon that, not starting from >> Dr. Mardo. >> Thank you. I think I just found the answer to my question in this material, but I just um uh I I thought I read it before, but I wanted to clarify. It says 100% of the assessment study fee will be credited toward any significant architectural project. That's correct. So, the $16,500 would be credited toward anything that we would decide to do in the future with um with our ops. >> That's correct. >> Okay. Thank you, >> Mr. Sense. >> I'm looking at the the amount of construction and the

100total expense of what we already have planned. Plus, we already know what our buildings need in terms of regular maintenance. Um, why would we do this now is my question. Um, you what you're listing there is educationally sound. I hear what you're saying. Of course, I you know, would expect that from any proposal you would bring. But to me, um, right now we We're not going to be doing anything with that study right now. We have enough we're spending on um I just I don't understand how what what we think this how we think this is going to benefit us in the short term and long term we would need to do it again because we just did a complete study a few years ago. Um, I can com comment from the multi-year standpoint. If

101you look at our multi-year plan, we have a lot of I feel like Bark's here, a lot of TBDs in on the plan because we I mean we we really don't know what the costs are. Um, and also we don't know we're going to have um building renovations needed in other buildings. And in order to phase Milligan to pay for that in the future, we really have to know several years ahead of time what that's going to look like and what those estimated costs are. And I will say in comparison to the RVE report, um I can actually give you an example of one of the reports they've done. I was floored with how comprehensive their report was compared to the previous reports we've obtained from um other other places. So I do think it

102will give us more accurate projections. It will give us more um accurate projections financially and as as timeline as well. I just think we have enough on our plates that it doesn't matter what we see unless we know a roof is caving in somewhere. I I just don't see where money's going to come from to do any additional work. We need to worry about how this is going to get paid for. Um there's a lot of uncertainty out there. I'm glad our bond sold so fast that we, you know, we're on our way to spending a lot of money. And I just think I I don't I don't understand what we think this is going to benefit, but I understand I'm the only one. So that's >> Mr. K. >> Yeah, just as a a

103point, Joanne, I think it's imperative that we're being proactive in our planning and the absence of solid information doesn't allow us to be fiscally responsible in the way that you rightfully are pointing out that we should be. But just to give you an example, um right now under construction, there are two significantly large developments right on the edge of Ryen which will presumably have lots of families. And when we did the RV study, neither of those were disclosed by the township at that time. And so these things of course can change. And so the opportunity to now have uh more of those inputs into the process will allow us to be well prepared so that each of the elementary environments all the other schools um are are providing the excellence that that all of our

104neighbors deserve. Could >> Mr. Go ahead. >> I just ask what would be the harm in waiting several years to do the feasibility studies given that we are taking on a lot at this particular point in time. Uh you know would would Would waiting really hurt the our estimates that much? >> I I would say yes. I mean, we present a multi-year plan to you each Januaryish, and I will tell you, I'm working with Mr. Charles. We do our best to analyze these costs and to provide the best cost estimates as possible, but we could be off a few million dollars on some of these projects. So, you know, we're not expert we're not experts in estimating these these types of costs and that's something that RPS is specializes in. >> Yeah. I'll say the

105administration is reacting to board feedback like because in terms of getting to the place where we are now with the campus master plan. There were many many many meetings of of discussion looking through the prioritization of projects that we had forthcoming that were planned for in the short term and the medium-term and the long term of uh it could be a repaving project at at one of at an elementary school. It could be replacing an HVAC system. could be, you know, new desks and chairs in certain buildings like we those are all this the different scale of of items that we have to prioritize in the multi-year plan and plan for and a lot of those items had TBD, right? And so then getting into the position where we could make informed decisions about NITRA

106or make informed decisions about uh the campus master plan, we had a number of board members who who had serious questions about what those TBDs were and and how they were going to continue to impact our our ability to make informed decisions. And so, you know, I think a theme that I I've certainly valued in my time on the board is is not, you know, punting on decisions that will set this board up to make informed decisions long after I'm off of it. And and I think this is another step in that direction. And not trying to be unmindful of uh the cost and the scale of what we're taking on, but I think this is a tool. This is not a vanity item. is a tool that our staff who are guiding this uh

107this board and making informed decisions have requested uh and and I'm inclined to to very much listen to them. >> And I can just add and maybe Mr. Linky wants to add to this, but um they do apply their Moscow method to all all of our needs in the district. So they can they're going to tier our our needs and apply ratings to each of them. So we know like maybe this roof gets this score, but this roof gets this score. So it does help us prioritize the projects too which we we do struggle with that a bit too. We do our best to do that but it's not just the cost assessments. It's also the priority prioritization of the projects that are in front of us. >> No I I I do appreciate all

108that. Uh it's just thinking ahead uh you know with the the things we're we're looking to do we kind of have locked in prices on. As I look at the state of the world right now, there's so much in flux that I think something we could put a price tag on today could really drastically change a year from now based on the current events. And so might we just have to do that again in a year anyway. Uh, so I know 165 compared to some of this other is not a lot of money, but still I I want to be I want to spend that in the most appropriate way possible. And I and I 100% agree that I think the reason we're able to do these projects is because we've been so forwardlooking and

109I and I don't I don't want to not do that. But, you know, in my mind, going to Joan's point, maybe this isn't the best time to do that given that there's so much in flux and and costs could could change drastically and that the numbers we get would be not that valid anyway. Yeah, I I I'll go and I see you, Mrs. Kaylor. I I Miss Kelly, sorry. Um I'm not sure I I have much reason to believe that the world's not going to be continuing changing a year from now. Um, and you know, I I as much as I wish things are going to settle down, um, uh, I think we may know too much to to to do that. So, at a certain point, you just have to make a choice is

110is how I would react to that. And I would hope that, uh, the the experts who are in charge of providing us with that information would be able to forecast that into their their assessment. But it's I understand your point. Certainly, I don't think it's unreasonable. Thanks, Kaylor. I was just thinking that um having the information about the prioritization might be helpful regardless if we would know the cost because then we could at least have our eye on what we could be predicting. >> Based on what you said then Mrs. Robbins, would you imagine that some of the projects in the the multi-year plan might change based on where we saw them, where they're positionally okay. >> So then what's the impact of them changing? Just to make sure it's obvious for everyone listening. >>

111Sorry. If something changes uh becomes a priority and it was initially a $200,000 project, but now we need to bump something up. We have a million-doll project that we're looking at. Um or vice versa. So, I um appreciate the planful approach and that we're saving. I think that it was great to start out with the slide tonight of 45 million and borrowing without increasing taxes. So, how do we continue um to be planful to make those decisions um going forward? So, that's what I'm thinking about in this tool. I I think this is a really uh great price, too. Um, I don't know that I I I appreciate um the the amount of work um and the value that we'll be receiving for the overall cost of um this proposal to us. >> Dr. McCardle,

112>> thank you. Um as usual, I very much appreciate this discussion that this group has. Um very thoughtprovoking and I appreciate everybody's comments. Um my simple comment would be Mrs. Robbins has done a fantastic job of leading the school district and um her opinion carries a lot of weight for me. Uh so if this is something that um in f planning financially for the school district that uh the administration thinks is valuable and necessary that that carries a lot of weight for me. Um I'm not the expert in the finances she is. So um that I I would kind of follow her lead um on this decision. >> Mr. sense. >> Well, I would I would look ahead at the expense of the high school roof. So, that obviously didn't just appear. We knew that

113was coming. Um, but we didn't know what it would cost until we did the bid. It is kind of where where I am in my thinking. Knowing now what something's going to cost, projecting what it could cost two years from now when we can afford to do it, it doesn't doesn't make any sense to me. Um, I understand I've been through lots of these studies since I've been on the board. I I do understand their function, but um I, you know, something as simple as that when we knew we had to plan ahead for a roof, we did not know what it would cost and to have guest may or may not have been helpful. >> I think the important thing too to note is they're not just going to look at large like building

114projects or roof replacements. They're looking at your MEPs, your mechanical, your your electrical, your plumbing systems, um things that we may not know are at the end of life. So they're they're going to they're going to gauge beginning of life, middle of life, end of life, and just kind of so it's not just huge large projects. I just want the board to keep that in mind as well. >> But didn't we just do that two years ago? Have we accomplished everything from that study? >> Uh I will say that this study is much more comprehensive than the one we did in 2023. >> Sorry, one more thing. Uh did I hear that this is also taking into account enrollment data, right? So a current enrollment data based on developments. Um and so that might impact

115not only building but potentially movement of students if that would be a a future requirement. >> Okay. All right, we have some some Oh, Miss Lamb going once, going twice. >> Well, I so I I I do I do really value Mrs. Hence's um experience. So, I I I did look at some of the studies that we have done in the past and there were there were a couple of studies done for enrollment forecasting. So maybe it would be helpful to almost do like a I hate to say like pros and cons chart like m what makes this one more comprehensive you know what makes what's included in this that wasn't included in I think 2022 2023 and 2024 there was some sort of feasibility study done >> so what was done by RVE would

116just look at your your buildings your roofs and mechanical systems So we look at that and create a priority of what needs to be improved with them. We also take the enrollment study. We would update that >> okay >> to uh current day because we know the new developments come on. So we take that and then we go through and evaluate your building how you're educating in your building now and what the capacity is in your existing buildings because that's changing every day. Special education is growing and taking up more space but it doesn't take any more students. So we take the enrollment take it against the capacity of how you're building using your building now but we want to be future uh future thinking about this. How do you want to educate in the

117future and future ready learning has space impacts in your buildings too. So you may be running out of spaces in buildings without knowing it right now. So it does bricks and sticks, it does enrollment and capacity and how you want to uh educate for the future. So it's a it's a three-part process. It's not just saying that unit ventilator it doesn't work anymore. >> Thank you. And then I guess Mrs. Robbins or or Mr. L what would be the anticipated useful shelf life of this study? >> It it's we call it like a 10ear study. So, you know, it's it's really good for the first five years, but then as enrollment change, it gets a little hazier for the next the last five years. >> We don't we don't think a board's going to have

118to turn around and do this again. >> No. Um >> 12 months from now, 18 months from now. >> No, you could update this. You could take this and update this if you get to like a significant project. That used to be a requirement of PTE that if you're going into a project, you have to have a updated feasibility study within two years, but you can update your previous one if you get there. >> And I guess Mrs. Robins, have we had one as comprehensive before as what's before us tonight? >> No. And I would urge you to look at the lower dolphin example. I can actually send this um to Dr. Hudex to send with to the board. I read that and I was floored. I've never seen some one so comprehensive. And what

119they've said to me is they and I'm going to hold you to this. They walk every inch of our buildings and really really look at our learning spaces and that's what really got me interested in their proposal. >> Yeah, appreciate that. So, we have a couple of weeks to do our homework, come up with more questions and then we'll have the chance to vote on this on the 16th. I'm inclined to move on unless there's any other questions. Okay. Thank you all for the discussion. We're moving on now to item B. Recommendation to award the contract for the high school roof restoration to progressive roofing in the amount of 1,175,000 three. Let me try again. 1,1753 $370,000. I almost did it. Base bid number one. W M Welcome Mr. Charles. I'm gonna turn my microphone

120up. Good evening everyone. I hope you all are well. Um, I'm here tonight to uh present the high school roofing restoration project uh that is a part of our 10-year capital plan that was presented to you back in January. So, a little context and uh background. Uh, as I just mentioned, uh this directly supports the 10-year capital improvement plan that we presented to you in January. Um, the current status of our high school roof, it's over 400,000 square feet. Uh the high school roof is 21 years old and is due for some significant restoration. Um the proposed restoration before the board will address the current critical and wet insulated areas. Uh waiting to complete this work could result in a full deck or roof replacement. Um talking to a contractor, a full deck roof replacement

121could be two to three times the cost of this coating that we are that I'm about to get into here. Uh the procurement process uh we request proposals for five cooperative purchasing program or five five contractors from a cooperative purchasing program to ensure competitive pricing across the board. Um we received the five uh for base bid one um to scope the scope of the areas is the restoration of the roofs 19 through 21 23 and 26 which a future slide will show that uh the selected contractor was progressive roofing at a total cost of $1,175,000 and or $370 was the lowest qualified bidder. As you can see, there's the other uh the bids that we received. Uh everything was competitive. Everything was pretty close. Uh but progressive as you can see is the low bid.

122Um moving on to basically the scope of the work. Uh the insulation remedation uh will be the removal of 4800 square over 4,800 square feet of wet insulation which was precisely located with an infrared scan. Um the ma main reason we it's important to tackle this as soon as possible is due to that wet insulated areas. Um we can continue to patch leaks. We can continue to take care of the leaks. But once the insulation gets wet underneath and it's left to go go too long. Uh that's when we get into the full roof replacements. That's ripping everything that's up, putting new insulation down, putting new roof coating over the top. Um the restoration method that we're looking to do is an application of a high performance roof coating. Uh and that includes a 25

123year warranty to protect the district's uh investment. Here's the scope of the area. Um so if you see in the green uh the white H you see is the arena the arena route to kind of give you an idea of where the area that we'd be working on. Um, so the green area was through conversations with our maintenance department and our roofing contractor. This is where we thought the base bid one should go once the snow was the, you know, foot of snow that we had on our roof was removed. We were able to do an infrared scan. That infrared scan then showed that our our predictions and the contractor's predictions were correct. Um, now if you see all the wet the red areas on the roof, all the red areas are the areas that

124have wet insulation underneath them. Um, this project, even though we would only be doing the coating in the green area there, this project would take care of all the other red wet insulation throughout the entire the entire roof of the high school. Again, I just wanted to show you our 10-year capital plan. We do have this phased out over four years. Um back about a month ago, we did uh enter for a grant um for our high school roof. Uh any money that would be received from this grant, it's very slim that we would receive all the money to cover the rest of this. But any money that we would find out in the fall, September, October, we would take that grant money to put forth towards our 10-year capital plan to eliminate some of

125the future years of roof restorations. Any questions? >> Thank you, Mr. Charles. Does anyone have a question on the Mr. McKenna? >> Uh, thank you, Mr. Charles. Uh, is there any concern from the wet insulation that there could be air quality problems, mold, anything of that nature? >> No. From what they from what they could tell from above and below our decking below is good. It's just the insulation >> above the decking and below the roof surface. >> Thank you. >> I didn't want to say the M word out loud, but that's always on my mind, too. So, glad Yeah. Glad you asked that. >> Anyone? >> Oh, Mr. Tense. Um, do we know why we have the dampness? >> 22 years of a roof. Um, leaks. We patch the leaks. That way we let

126the leaks go. But you get a leak, it runs down the track of the decking, maybe falls 50 feet from the last leak, just slowly starts the roof. >> Wet that. You got it. >> To be done. >> You got it. >> And of course, this is four years. 1.5 per goes back to my previous statement. Um I do want to know have you used Progressive before or any of the other contractors that >> Yes. Uh when I first uh first year I started we were doing the projects over at Ry and Ball. They did the Ephus projects over there doing the siding. Uh so we worked with Progressive before and the cont our roofing contractor well TMCO roofing has had raving results with Progressive. >> Good to know. Thank you. Yep. Anyone else have

127a question? >> Okay, Mr. Charles, thank you very much. >> Thank you. >> Okay, so we are done with our actions for voting meetings part of the agenda. We are now on to Manheim Township community comments. Community and district employees, uh taxpayers, residents, and students are all welcome and encouraged to participate. The board won't engage in discussion, but we'll provide follow-up if needed. If you'd like to speak, please fill out your commenters card for the board secretary to collect. Limit your remarks to five minutes and share your name before you begin. Would anyone like to give public comment this evening? Okay, not seeing anybody. All right, so we will move on then to adjournment. Is there a motion to adjurnn? >> So moved. >> Mr. Mr. McKenna, is there a second? >> Second, >> Miss

128Zimmerman. Thank you. Our next scheduled board meeting is Thursday, April 9th, 2026 at 6 p.m. here in the district office. Meetings will be live streamed and recorded for viewing purposes. Thank you to all Man Township staff, administrators, and volunteers for your dedication to our students and community. >> All in favor of adjournment say I. >> I oppose. Nay. The motion carries. Thanks to all. We are adjourned.