001school community. We are committed to helping our students understand the importance of that day and to carry forward the values of compassion, resilience, and service to others. I now invite everyone to join me in a moment of silence to reflect on the lives lost, the heroes who gave everything, and the spirit of hope and unity that continues to inspire us. Thank you. Now, I invite you to stand and join me for the pledge of allegiance. [Music] To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. In our announcement section today, I I just wanted to share one thing and that is that September is recognized nationalationally as suicide prevention month. It's a time to raise awareness, to
002reduce stigma, and to remind our community that help is always available. Anyone can call or text 988 to get immediate confidential support 24 hours a day for themselves or someone they care about. On September 18th, next week, the Mental Health America of Lancaster County will host the suicide prevention conference at the Double Tree Resort. Today's the last day to register, but if you're interested and would like to learn more, go to mhalanister.org. [Music] Well, those are all the announcements I have unless you have anything. Okay, wonderful. Item two on our agenda is discussion of formation of facilities committee public meetings. Mr. furniture. >> Thank you, Miss Woodbury. Uh, and thank you folks for coming here tonight. Uh, and I think there might be a slide up there, Mr. L. >> So, in the process as
003as we throw that up there, I just I'll remind folks as we discussed previously uh about switching um to uh from a board team structure to a formalized uh public facing transparent process through the formation of a board committee of the whole that would meet in public with uh chance to receive uh uh hearing public comment um as a best practice for us to continue to make the most informed and strategic decisions about how we can modernize uh our facilities across the school district. Uh so I'm since we last uh spoke about that I think there's been a couple options that have been put forth on how we can structure this moving forward. Uh and I believe those are now on the screen in front of us. I would invite anyone who has thoughts, questions
004about what this looks like and how we can best move this forward to to to submit those. Um uh but you know for points of clarification, there's no vote on this tonight. There's no uh action taken tonight. We still have to address some of our board policies to allow for the creation of this committee. But this is more intention uh for us to be able to consider how we best want to have this uh meeting have those meetings in the future uh and and you know have a little more insight into what those could look like. So with that, I'm happy to to open it up to any thoughts or questions or uh hear anything additional from Dr. have to be your disciplinary. >> Just a reminder that last week we talked a little bit
005about um or last time we met we talked a little bit about this that the nature of our facilities work is there's nothing wrong with the way we were doing it prior to it's just that the the scope, the scale, the cost, the complexity, the impact to the community, those are all really increasing almost exponentially here. So, we really want to be able to have more transparency about upstream parts of the process that the whole board can be involved in. And um going to a committee structure requires us to follow all the same rules we do in public board meetings which mean there'll be public comment in each one and each and every one of us will get to participate in that. So that's just a recap and kind of reminder of the step before
006this one. Also that the policy change policies when we change them they require a first reading and then the following month the second reading and there's a a minor tweak in a policy change we'll need to make before going to board committee of the justformational but glad to hear from any board members who have thoughts about kind of the scheduling of such things. And then last time we met, Dr. Henderson brought up that our our meetings are getting pretty brief here and some discussion about whether we want to meet on a separate night or the same night as one of our board meetings. >> Um, so if we move forward, it looks like the closest or the first meeting will be in November. So in the meantime, how will the facilities team meet and is
007it open to the rest of the board? >> The facilities team um meet met only once a month prior to this. So I don't see any kind of overlap there, but again our last public board meeting, we held a special board meeting focused on facilities. So, I think we would continue to have called board meetings, but um being able to announce them all in advance. >> Piggy backing is I'd like to see a meeting sooner. Um because we're in September and to wait till the soonest date looks like October 23rd and with so much going on, I feel like our first meeting should be sooner than that. So we can still we can um in advance of this we can have a a board meeting a call board meeting that would be whatever the facilities
008meeting would have been in the month of October >> and one one more point to that I think in the meantime our staffled facilities seem continuing to meet right but but I I agree I I think you we schedule a special meeting in October. What this process will allow for us is to, you know, then have meetings planned out for the next 12 months and not have to then call a special meeting uh and do all that. >> Mr. Yeah, I I think uh maybe it could be flexible with when it meets as far I'm talking, you know, in general, not specifically between now and November. Um say there's a a month that meetings don't look, you know, this schedule doesn't look real heavy and maybe it defaults to like second third Thursday tied in
009with the meeting and then it's like oh wow this month we have five things to discuss then it's special meeting I mean that seems more simple than you know >> it's also aligned with the way it's it's aligned with the way that that prior to my time on the board but when you've been on the board that other things have happened like that. So if it's going to be likely or needs more time, >> correct? >> But yeah, I agree with both of them that, you know, we we probably need something before then or to keep this in our hour project moving. >> This is I'm staring at you. I was going to put you on the you have pretty significant experience with many other school districts and their facilities committees. I'd be curious to
010hear if you have thoughts. >> Sure. Absolutely. I thought I'd um give you all just a little bit of background on how um design and construction works. Just so you all know um typically at the beginning you're looking at options and then going into schematic design. That's really where the board is the most involved. I would say the first six to nine months of a project are the intense parts. Uh once you have an established direction and a design concept moving forward really your design team goes into a production mode we call it. Uh and really it's maybe a every two months, every three months that you're meeting with the board and updating. It's not on a monthly basis once you're into production of the actual documentation for bidding. So I would say over the
011next six to nine months will be a little bit more intense. Meetings can run anywhere from a half an hour up to two hours. It depends how much information is being shared uh and communicated. So if it I would say that you know over the six these six months having a separate dedicated meeting is probably the best um just because you don't want to get involved in knowing that you have all of these other components in your meeting plus a long facilities committee meeting. That's that's really I think what the driver was to come up with a committee for the whole uh a lot of other school districts that I work with. Um they have separate committee the whole meeting. So they'll do like a voting meeting. Their voting meetings are really short to um
012to Dr. Henderson's point um that are voting. You end that and then you start your facilities committee meeting as a whole. That happens quite often um with school districts or there was just a completely separate night and it could be the night before board meetings and then just a quick update at a at a regular voting board meeting. Um, but I would encourage you all to realize facilities committee meetings are not short. There's a lot a lot of information that goes into sharing and there's a lot of questions that we need to answer um as design teams. So, hope that clears up a little bit for everybody. you know, I that is why I wanted to put you on the spot and I appreciate that thorough answer and I guess like part of where my
013mind goes in hearing that would be I'd be invited to or be interested to hear what the public thinks and you know our stakeholders uh you know here or or listening or you know at home you know I guess we have to try to balance some of the flexibility of being responsive to conditions as they present themselves on an agenda um which may then that flexibility may cost us some of that predictability, right, of of people being able to know this date, this week of the month, every single month there's going to be a meeting, which I know a lot of folks uh rely upon in terms of engaging with this main uh you know, information and voting board meetings. So, uh I I I think we have a couple of solid options here. I
014I I appreciate everyone's contributions. Um, I'd be interested to hear more about what the public thinks as we as we continue to engage on this in the weeks and months to come. With that, I'm happy to, if there's any other questions, happy to hear them or thoughts. I'd welcome them. >> I was going to say I think the setting a regular meeting for the sake of public. Um, I seen that an agenda would be published for that. um so people would know whether it's going to be a lengthy meeting or a short meeting but um if indeed our our intent is to keep the public informed I think to have a meeting this week or maybe next week I'd rather see a set time and then adjusting >> wonderful three takeaways I heard and are
015that um a regular set meeting time would be helpful to engage all the folks really engage that we invite the public to come in in our weeks to come and our multiple public comment periods they'll be between now and then and that there's support among the board to have a meeting between now and the formation at least one facilities focused meeting between now and the formation of that regular schedule and structure >> any last questions or comments on that before we move forward. Okay, moving on to item 3A, recommendation to approve the adoption of a comprehensive emergency management system and expansion of the Raptor Tech visitor access system in the amount of $32,95 which includes a onetime cost of $10,000 in staff training and recurring annual fee of $22,95. Mr. Welcome. >> Thank you. >>
016Sure. >> All right. So, just to introduce myself, I'm the director of school safety and security, Michaels. Um some of the things I'm going to be presenting on today is reasons why um the school district should move forward with the emergency management system. The one that I'm going to be recommending today is raptor technology. How can this be beneficial for the school district? Well, we can start implementing a lot of things that we already have in place such as cameras, computers, alarm systems, um communication devices. So when we tie all that together, why does this matter? Because when when something happens, is always of the essence. The obvious look into what happened yesterday in Colorado. School shootings happen on a regular basis. So, in order to do this, we got to try to keep our
017schools safe. This is going to be a way that we can one, we can cut the middleman out and we can contact law enforcement directly as well as we're giving direct information to 911 responders. Um when somebody triggers an alert through the system, it puts a um specific location over a map of the school building so they know where to respond because as we know certain incidents can be 3 to 5 minutes if we're talking about active shooters. And then what happens if we talk about fire same sort of thing we can activate a fire um special needs we can activate team alerts for that so that way it's only targeting the people that are needed. So there's a multi-use facet. It's not for something that may or may not ever happen. These are things
018that we can absolutely use. Medical emergency, same thing. We can send out the alerts to let EMS know. We can coordinate that well. And then there's also a drill management function in here. So when we're doing our drills, we can record them effectively. Um, and it has a reunification piece. Instead of doing pen and paper, we can see in real time student accountability, staff accountability. And then this will tie into um some of our visor access, which I'll touch on a little bit later how I want to expand it. And one of the things that Raptor has agreed to allow us to um test is their new beta, which is a silent alert button that we can wear that allow us um to test at one of the school buildings to be determined at a
019later date if it's sub move forward. And it also uses a standard response protocol which you can kind of see on the app there. Um which is like um so all the functions and everything is uniform. So we're not going to a uniform method to all grade levels. So nobody's using anything different that way. And then cost breakdown is up there as shown. The one time be slightly under 10,000 and then the reoccurring cost is $22,95 [Music] and that includes the upgraded expansion for the visitor access. Right now we're currently using the raptor system with that. But things that we can do a little bit better is create like a kiosk system. So the repeat visitors that are coming, they can selfch checkck in. It'll reduce the um extra strain that we put on our
020front desk secretaries of having to check the same people in over and over again, especially if they come in from like an IU that's in multiple times a week. Now, they can selfch check in. If you have a large event, volunteers coming, but sometimes you have 20 volunteers coming, you can set up multiple iPads and they can do check-ins that way. So, it alleviates the burden for them and just makes it easier. And why is it important to go digital? Again, something happens, it's accountability. In a city, we want to have any sort of alert. Say we want to ban somebody from property, somebody has a PFA, somebody's custody, somebody's a Megan's law offender. They put the information into there. It triggers an alert. So that way we know right then and there. And then
021so that's why my recommendation is to approve the comprehensive emergency management and expansion reserve access system not to exceed um $33,000 and of the onetime cost. And that's also going to include staff training um provided by the company to make sure everybody knows how to use it effectively. So that way when we roll it out, everybody gets the training at the same time so implementation can be used effectively. And it'll also reur an annual fee of $22,95 [Music] for the emergency management and the expansion of um visitor access system. >> Thank you, Mr. Pets. I appreciate that presentation, Mrs. Hoffman. >> Thank you. I appreciate that. I have one question about the visitor control system. I'm very familiar with it. Been in lots of schools that use it. Uh some of the schools that I've
022been in, the students who especially at the secondary level, the high school level use it as well. Like if they are coming in late or if they're doing a co-op or, you know, they aren't a full day in the building, they do that same check-in system. Does that >> It has a feature to do it. Um if we wanted to go that route, yes. >> Okay. So, that's a potential add-on in the future. Um, I think it's included that we could incorporate it if we wanted to with the cost per that I mentioned. >> Just for the rest of the board, that works really well at some of the other school districts that I've been in where, you know, if you have juniors and seniors who are taking classes at Millersville, the real estate town
023or something like that. They don't always have to come in and check in at the office. They can go to the kiosk, their ID, their badge, they can get right in and just directly in school. So it kind of takes another step out of the administration piece. >> Thank you. Other questions or comments? Dr. Henderson. >> Hi to us. This is um for me. Sorry. This absolutely freaks me out. It's dystopian the the amount of surveillance that that we do. I'm not making a value judgment on it one way or another though. Um I do have some questions. So I hear about the system and it's in it's in broad strokes. I would like to know how accurate the system is. If it goes down, how often it goes down and why it goes down.
024Are we locked into an environment with raptor? And if we choose to go a different way, is it expensive to move on from that? Um, and >> do you mind if I answer some of those questions because I won't remember them all as we're going. Sorry. >> Yeah. No, I appreciate that way. I can answer them in there. So, how accurate it is. Um, so if we go when they're piloting this, it can give it to the room exact. For the other ones, it's just going to be a general overview. So, if you trigger the alert here, it would just trigger this room with the dot over top. And we just have to ascertain um from the school to building the commander of that teacher's name. Are they on the second or third floor? So
025we we've there's different building steps to this. So like if we like the the card access you can get to as accurate as the school room but right now just a general overview of like here's this room come here to be on the first, second or third floor. Most buildings are um only single or double story. So that reduces the amount for that. >> I'm sorry. Let me I another issue to clarify. So um if you get an alert, we are talking about alerts from teachers who have some kind of a panic button. Is that what you're >> um so the teachers can use their school issued device cell phones and then the one school building that will be piloting will have a um true panic button that they'll be wearing just like a lanyard.
026So for that if it depends on what type of an alarm that they're setting. So if they hit um a lockdown, any school device will mention the word lockdown. You can put like a logo on there that says red lock down so that way everybody's seeing it and it goes throughout and we start having everybody go into a lock down that way. Um fire, it can activate um the fire system with the fire alarm, same sort of thing. Pause and assess and then move on from there. Medical emergency, it triggers and then for that one it would only trigger the necessary faculty member that need to know. So not everybody in the building is going to be getting these alarms when they go off. And the same thing for the special needs um um staff
027that needs to use that with the team assist. It'll only affect the teams that we set for that. We can set that on a regular basis. I just question. >> Yeah. I uh I also asked um how often does it is does the system go down and for what reasons? I'm thinking about software updates and >> so Yep. So the software updates happen overnight. Um system doesn't go down. If it goes down, they essentially go out of business in an emergency. That's what they relate to me. So when they're doing the updates, they're doing an emer thing. So the like likelihood of it happening and going down is very slim because we can work it off of whether it's on our our network or on a Wi-Fi system. So there's multiple different avenues to keep
028make sure that the system can be in use. So like if our internet's working and it's connected to our devices, it'll work. If somebody has um cell signal, it'll work through that as well. So there's different avenues that we can make sure that this works with it. Granted, there's could be a small chance, but it hasn't happened from my research, what the company told me. Um so we're we have a we would have a contract that we do now. We're talking about expanding it or contin um what is the contract? >> So we can do anything from one to five years. I recommend we can start with one year and just have a um annual reoccurring if we wanted to do that. So if we didn't like the system after a year we can go
029to another company to go to another company. The only cost would be just get the licensing. A lot of the products that we have like with the iPads we would just transition over because a lot of the stuff is um software based not um equipment based. So the equipment that we have we can keep and then we can then get the new company and then make the adjustments that way if we do see that. >> Okay. Um and how do we come to Raptor and now probably many other companies around this. >> Yeah. So, um, I talked to some other companies like Crisis Go, Nate 360, and Single Wire and Foriccast. Things that I was looking for. Um, most of the costs were about the same. There wasn't much, um, difference in there. But some
030of the big things was how easy is it for staff to use, you know what I mean? So, keeping it that way. And the big thing was that was a big winner as well is we were already using Raptor with our visitor access system. So why not keep something that they already know and like and then keep building from that. So user ability and they're one of the few that would actually integrate with our camera systems rhombus. So we're limited on on that to have a full connectivity. So if the alert happens and we want to say happen in this area and we want full cameras, we can click it right from the app and not have to log into the system. So they're going to make like a usage for us that way. So,
031and they were also one of the few that were willing to like negotiate and price and let us um beta test a product in the process as well. I I like the thought process. I think that I would have liked the board to have been looped in earlier. I mean, we we're basically present with one choice now. Um but going beyond that, so part of their system is scanning in individuals IDs when they're at the um when they're trying to get gain access to a building. >> Yeah, that's been approved and that's been going on for a long time. I think the end of last school year. >> Okay. I probably um asked this question as well. The it what happens to like that's a lot of vital information from scanning someone's ID. What what
032happened to their information? How long is it stored? What is what are the ramifications if there's a breach? >> Okay, so it only stores certain information from the license. It doesn't store um driver's license. It stores on the picture, stores our date of birth and it stores our name. And what it's doing is for our system and it's stored only um that information is only stored with us. It's not being shared through third party systems. So we can kind of keep record on that kind of like however long that we want. Um we like to see that. So we had to pull a report of who was in the building, what would happen. It gives us easier access to pull that that information, but it's not being shared as third party internal. >> Can I
033jump in the question, please? >> Okay. >> Thanks. So, uh, thank you for for for this thorough, um, uh, explanation of all this information. And again, like you also, you're I I you're new and and still, uh, uh, uh, you know, growing in your role, but, before this, you came from the Pennsylvania uh, Institute for School Safety, >> correct? Pennsylvania School Safety Institute. Correct. >> I knew I got the acronym wrong. So, so I mean this is it's I'm assuming that familiar with this sort of software and other management systems like it's just something that was part of your job before you created. >> Correct. And I got to hear other schools um talk about the products as well. So I got to hear what other people liked, what they didn't like, and knowing what
034the more common ones that they were using. So kind of like that's what helped guide my trajectory on it. And like you know I mean like it's pretty it's pretty evident like If you look like with some of the issues with Navigate with some of the stuff that's been going on now that takes into consideration inform their um userability is not feasible for regular staff members that that aren't technology savvy to be able to use it. Um Crisis Go um is probably the closest competitor. Um, but since we already using a lot of stuff with Raptor like and people are used to the software, I mean it just makes it a no-brainer to go with them compared to the other companies at this point. And then obviously things change over time. People get more innovative
035with different companies. So that's why we can evaluate that as how long we want to do a a contract for. If you want to do an annual reoccurring contract, we can. And then when somebody else comes out and they beat Raptor, we can keep a lot of the same products and then we can go with that company. So, we're not tied to a certain company, but I want to go to one that has good userability, one that'll go to um the 911 dispatch center, incorporate our system, so that way it can be used at all levels and used effectively because like everybody knows when something does happen, it's time of the essence. And if somebody can't use it, then we're just wasting a whole bunch of time because like some you have to click multiple
036things. This is a button click and a slide to activate if they use their phone or they tap it seven times. on their lanyard so that way it's not it's seven times or more so you don't have to like try to count seven you know what I mean like in a pan like um but that's kind of like the reasons for that like I said with them giving us the benefit of pilot in the other system and there's other add-ons to you know what I mean so like as we like to go on we have different options that we can then expand upon and want to try to keep everything under one umbrella versus having multiple different um interfaces as well and if we have one that can intertwine to it makes it easier Yeah,
037I I I'll just Yeah, I I'll say I'm I'm not an expert on this. Uh and I'm not sure anyone on our board is. So, I appreciate you using your expertise to to present the what what I see as an upgrade and uh on and and one that seems to be relatively seamless in a way that I think is going to improve the experience of our our staff, faculty, visitors. Uh so, I appreciate that. Thank you. >> Thank you. second date. >> I just wanted to mention um certainly school safety for our students and staff are a priority. Um I did want to mention that staff utilizing these types of systems, it may be helpful to know that they are required to um be under the same confidentiality provisions that all employees would be under
038so that that information is equally protected. Just wanted to show that. And then another caveat that may happen whether through the federal or um states in current legislation right now is the Alyssa's law. This will then help us be listen compliant as well. So if that would come into play then we would be compliant already with that system. So we're kind of being trying to be ahead of the curve not behind trying to catch up as well. >> Mr. Bisar. >> Yeah. I'd like to make a comment and I have a question. I would um echo what Dr. Henderson said that it would have been helpful to me to see options. I mean because our past history and precedent would be when I'm going to make a decision like this. You kind of see options.
039So there's a lot of this is better and that has all that and it's like but if I see it you know and I have no reason to believe this isn't the best system but as kind of a point of way of doing things just laying one option and you know say trust me I I do but I want to verify. because I'd like to to see things in the future. Um my question is for the repeat that visitors that come in, how is it verified that that visitor is coming is the same person like is there a way that's what I'm worried about is there um does that create a vulnerability where someone could like I don't know if they scan a pass if someone had someone's pass at high school or whatever can
040they just take it and scan and and gain access to the building that way. >> Um so nobody gains access um through and prior check. The only thing that that allows them to do is sign in and get a sticker and then they have to go to the front desk or somebody whoever is greeting them will come from them. So if and kind of like how we're doing our visitor procedure. So we're trying to get everybody in the same mindset that if you expect a visitor to come in that day, please let the front desk know. So that way when they ring the bell, they ask them who they are, they can let them in. Because if we don't know who they are at that particular point, they're probably going to be stuck outside until
041they can verify. That's check one. Check two is they come in, they get a um an ID. So if they're verified, they get a they have to type in their information. If they're a repeat and they get a sticker, it has their picture on it. If they're if they're not um a repeat, they have to get a license. They have to give their license and the front desk people are checking that that image that they're looking at and then match up and if something happens and alerts triggered and we're aware of that happening. So, we're doing some checks and balances just in the front before they even get into the school. It's not coming, we're trying to get into the mindset we're not just going to let people buzz and come right into the school.
042It's going to be a little bit more thorough so that way it gives people time and gives some um checks and balances that way. So, it's not just this is helping, we're also changing some of the climate of what we're doing to make things a little safer for the school. >> Thank you, Mr. Deets, Mrs. Blam, and then Mrs. Mano. >> Yeah. Um, I just want to say that I think safety is a number of priorities. So, I actually completely see the value of investing in a high-end security system. I think our students are worth investing um this kind of security. But with that being said, technology is technology. Um, so if technology does go down or there is a breach of security, you will come up with a plan in place to navigate that.
043Correct. >> Correct. That's part of like our emergency operations plan, like the all hazards plan that we work on annually. So, yes, this is going to be um be helpful, but if something goes down, like when we have our emergency go bags, we still have the hard paper um versions of what we do for emergency management planning. So, we always go back to the core of how do we do it um pen and paper style, but when we're when this is working, it makes it much so much more efficient. and stuff's not slipping through the cracks because right now we're relying on um pen and paper and people collecting sheets and that might not always happen. And if that happens now we're think how long it could take to get um sheets for 2,000 students
044and several hundred staff members for accountability. Whereas this I can see it in real time as it's happening with the unified command system. If we have a bigger scale event and then if we have like drills they're also practicing this on a monthly basis. So it's not like oh we have it use it and forget it. It's going to be on a repeat basis, but we will also throw in some wrinkles for them to make sure that they can do the old system just as well as the new system, but we're trying to make it more efficient, safe, um save everything. And when we have to do their mandatory reportings for the state when an incident happens and everybody wants information and data when this happened, when this happened, it records that as well. So,
045it gives me a better accountability for the incident. Mrs. So currently with rapper the only thing we're using is the software for the front desk to log in a visitor. >> Correct. Yeah. We just have the basic um visitor login sheet. So we have so it's right up front that we currently have. So you log you give them an ID. Um they'll they'll scan your ID. It right now checks against any district alerts or any Megan's law alerts in the system auto updates again during the night time for any updates to something happens overnight that person's now current with it as well. If something happens within the district and I even put an alert into the system that happens um almost immediately. We tested it just the other day just to make sure it works
046that way. But yes, so they come in, they have a computer, the front desk logs them in um with their ID, they have a scanner, and then they print out a sticker and they hand them the sticker and they put the sticker on. So that way somebody that has Manheim Township badge or they're wearing a sticker with their um face and ID and location of where they're to go. >> So do we already have like the Raptor compatible printer with the label? Are they doing that now? Um yeah, but um we're trying to change those because the printer that we have now um costs um $30 for a roll and the buy a new printer is only like $200ish I think and then we can get like seven rolls for $30. So it's a savings
047over time that way versus and then if you're buying rolls a couple times a month, you know, it starts to add up. So, that's kind of like why I put those in the the upgrade to make sure we have better printers looking at the long-term cost for the district because this one requires a special printer with um an ID in it and that's why they can charge so much for the rolls of paper. >> So, the first option is just to go from a employee driven to self-service essentially. >> It seem to be both. So, when somebody's coming in for the first time, we want the um front desk to do it. when it's somebody like from the IU that's coming in on a daily basis or somebody that's coming into a service that might
048be on a every other week basis that we know who they are, front desk knows who they are, they type it in themselves and then they can just get their badge. So that way when there's times like in the high school for example, there could be 15 people waiting to get checked in. And if they already were checked in, it speeds up the process. It frees up man hours and it frees up their attention to focus on what's happening because I don't want people to become complacent and we just bring the buzzer. Let them in, let them in. And then we have 12 15 people in the vestibule. Now we're starting to get congested. Now that's when safety issues are at hand. So this is trying to speed up that. And then if it is
049a routine person, it speeds up and it saves um on the manhour cost. That way they can be free up to do other tests. And this will sit outside the building. >> No, it's going to be in the vest. Um it's like so like for here to give you case in point example when you come into the vest. So they have to get checked first. So everybody's getting checked before they come into the building like hey they're expected to be here. All right. So we know who you are and right when you walk in there's like a table there. We can have an iPad with a printer. They can type in their information. They're already in the system. the badge will print out and they can say hello to whoever they know at the front
050desk and wait for the person to come collect them to wherever they need to go. But they're not getting a visitor um they're not getting an access card to um just freely scan throughout the school. >> I'm just going to use school as an example. I mean that's a very small vestibule. >> So people still have to enter in through there. The kiosk will be within there. Um, and even if they they've been there before, they self type in, can then they scan into the building or they still need to be buzzed in? >> They need to be buzzed in because um it's it's very dangerous just to give a lot of people access and we're and we're confined with what the building currently is. Um, so like based on space and what we have,
051that's what we have to work with. And we're just trying to expedite the line. So the faster the line moves, less people that are in there. So, you know what I mean? Think of like a fast pass at um like Hershey or Disney World kind of type of thing for the people that are like routine people. So, I think my point being is I I don't necessarily see a huge time savings because sitting at the front desk at the high school, even if I if I go in and I get my sticker, I still have to wait to get the attention of Eron behind the front desk in order to tag me in and then all these other people are standing there. I mean, I think that's kind of a little bit of a safety
052issue. So, I I just I'm not sure I see Let me give a better explanation cuz right now some people are coming in um before Aaron starts at the high school at like 6:30 6:45 and then they're having to pull other people to then log into the system, check that person in and then they have to then scan them in. Whereas like say Aaron's doing something else cuz she doesn't just check people in. She has other tasks the high school whether it's reviewing security footage, whether it's helping whoever whatever task that she might be helping cuz she's one that always likes to benefit. But so that way if say it's like a routine person, hey, how you doing? Let them in. Checks in be like, hey. And they push a button to let her in
053the door, they're actually pretty fluent and a lot of the front desk secretaries are the ones that were requesting it. Not even at the high school, but even at the elementary schools to help save them time. So that way they have other things that they can accomplish during the day than just signing constant people in, especially when it's the same people that they have on a routine basis. So, it's not just a request that I'm making, it's requests from our front desk secretaries to I'm trying to accommodate as well as um ease of access. >> Um and then the second question is what are we doing now for like what's our current emergency management um system? >> I think we did just pen and paper fast, but we're currently working on them. >> Yep. So,
054a teacher has an emergency in her room and >> she has to call on her phone or um and call to the front office to get a hold of somebody or she has to tell somebody else to call to get a hold of somebody from the front desk to get the principal. >> I feel like you talked about an approved e other emergency uh functionality before. So, it's with the different things in the rooms that are sensors and whatnot. I thought they all like created um notifications and whatnot, but we're still like >> Yeah, the only sensors that we have are the um halo sensors in the middle school and high school and that's primarily for vape detection or if it detects a loud noise, it'll trigger an aggressive alert. But that's the only type
055of sensor notifications that we have in any of the buildings. spent hundreds and hundreds of thousands of dollars on security and you're telling me that we have to swipe somebody's license physically and you spend paper for emergency management. >> Well, that's why we're trying to go back and see where all that money was. Well, that's why we're trying to make sure that going forward we have things that are better access and better tracking this way um for a not $100,000 but um $22,95 of reoccurring cost. I'm including um the expansion element of the visitor access management. So that way and not just for the checking in the visitors, but say something happens in the school and how do I keep track of who's in that school because right now it's pen and paper like without
056that system, they have to sign in on pen and paper and then somebody has to remember when there's an emergency to grab that sheet of paper to keep track of who that individual is. >> So go ahead. >> I don't want to interrupt you, Mr. Deets, at all. Thank you very much for you've been giving us a lot of comprehensive answers and a lot of context for for all of our programming. I want to make sure that we're faithful and show fidelity to our agenda item. >> Um and I think we're um there's a lot of really important things we're we're discussing. Each one each and every aspect is very important. Um I think all the people in this room take safety very seriously. I would like us to though um if we have we'll
057have we'll have final question. I just want to also tell the board though if there are things that come up this week as we're thinking about these things and reserve we're thinking about this agenda item or we're thinking about related items I want you to email Dr. Kate hefty because we want to make sure everyone gets all the answers that they need to feel comfortable and informed and anything that comes up that's related to this discussion I want to make sure each and every one of the board members gets the information they need as well. Dr. Henderson. >> Okay. Well, before I was interrupted, you you had answered my last question. I didn't get a chance to say thank you for the thoughtful questions. I appreciate it. We don't interact with you when I very
058very often. you're new to the job. I thank you for standing in front of the board and and answering the questions to the best of your ability. I I really appreciate that. Um, with that being said, I want to say the questions that I asked I there's I'm not trying to grill you. >> I didn't think you did. >> If I think that, but we represent constituents of council. If there's a question I think that a constituent might want to ask, I'm going to ask you. It's not necessarily because I need to know or that I don't know the answer already. It's because we represent people and if it's important enough to have you speak, it's important enough to have every question asked. Now, whether or not safety should go into an executive session, which
059may um which may have to happen so that we can really, you know, drill down on some issues and get all of our questions answered. That's another that's a decision for another time. But again, we represent the community. All our questions are valid. If they can be answered in a public form instead of an executive session, all the better. But thank you for your answer. >> Yep. Thank you. I appreciate that. I'm always happy to answer any questions. >> Any other questions or comments and and again um next next week when we have our board meeting, we will always have um time for discussion prior to the any board vote. So, if there's any remaining pieces of information that that we should be sharing with each and every one of you in the public, we'll
060do that. I don't want to cut it cut anyone's questions or comments short. Okay. Thank you very much, Mr. D. I appreciate it. >> Thank you. >> All right. Moving on to item 3B, which is a recommendation to approve the contract with M medicine Madison Holler Foundation in the amount of $5,000. Dr. Schaefer and Mrs. Nova. >> Good evening. I am here on behalf of the office of curriculum instruction and student services this evening with a proposed contract for suicide prevention and mental health awareness presentation for students and separate session for staff on February 12th, 2026. Carly Bushan on behalf of the Madison Hollerin Foundation will speak to Mannheim Township Place School 11th and 12th grade students and Mannheim Township staff in the afternoon. It's an early dismissal regarding suicide prevention and mental health awareness.
061This presentation will support the management of curriculum, student supports, and PTE required act 71 training. This is one of the comprehensive steps that we take to address suicide prevention and mental health awareness. Dr. Pete Hefty will be providing an overview on the district's mental health supports at next week's board meeting. So, I um am here with the recommendation to approve the contract for a student and staff presentation regarding student um prevention and me suicide prevention and mental health awareness for $5,000 using budgeted funds from student services. >> Thank you, Dr. Schaefer. What questions do you have for Dr. Schaefer? Dr. Henderson, >> thank you. So, the $5,000 that's that's easy to get behind. Um, and what I would say is um suicides is the second leading cause of death uh from of young people from
06214 to 18. It's the third leading cause of death from for people 18 to 24. It's uh something we should take seriously. We provide as a you know, we provide wonderful school um resources at the school district. I would is I would ask um our students if they feel the need to use those resources do not hesitate. It should not be stigmatized. Everyone needs help at some point and I'll leave that. Thank you. >> Thank you. Other questions are coming. >> Thank you so much Dr. Schaer. >> All right, we're moving on to item 3C. recommendation to approve sponsorship agreement with Orthopedic Associates of Lancaster LTV in the amount of $5,600. Dr. Py, >> yes. >> I'm bringing forward the recommendation to approve the sponsorship agreement. This is actually through the MTEF sponsorship agreement that
063we have. Um it is something unique uh to our school district. Um, in the wording in our with MTE app, we currently um state that any sponsor should be approved by the district. The goal of that is so that in the case that there sponsors that we want to maybe evaluate because we are um forward facing for families and children. Um that gives us that opportunity. Um I am recommending moving forward that we work with MTEF to make sure when you're approving such sponsors that you actually have the um ad that you are approving moving forward. That's not been part of our process, but I think that that would help the board know exactly what you're approving um in this day and age of sponsorship. So we don't have that currently in our agreement. I
064just wanted to be transparent with the board. I don't have concerns about the Orthopedic Association of Lancaster Stadium um and what they're proposing. However, at this time, you're just approving the donation and I'm working on the piece and the language to improve that process. >> Thank you, Dr. Pasty. Any questions or comments? >> All right. Thank you very much. Item 3D is a recommendation to accept the donation to the Mannheim Township High School Technology and Engineering Department in the amount of $239,178. Dr. Ryman. >> Okay. Thank you, Miss Woodbury. Good evening to the school board. Uh it's my honor to present this particular item this evening. Uh, as Miss Woodbury just shared, the district was generously willed a gift of nearly $240,000 to the high school technology and engineering department. Uh, the funds came from
065an IRA beneficiary designation where Miss Sharon Hargrave named the Manome Township School District to receive the $239,1789 to be used toward career and technology programs and resources. Uh, Miss Hargrave's son, Howard, attended Mayan Township schools and graduated uh, back in the early 90s in the technology and engineering department and the district office administration have communicated about ideas on on how best to use these funds in a way that honors the terms of the trust and and brings the greatest benefit to the students and staff of the high school's tech head department. So, um, as a gift in excess of $5,000, uh, schoolboard policy 702 requires your approval for us to be able to receive those funds. Uh, with the board's approval, the administration would continue working with the high school team on the best use
066of those funds. And so, I'd like to recommend the board accept the donation to the high school tech department in the amount of $239,000. $239,178. [Music] >> Thank you, Dr. And thank you to our generous benefactor. Any questions? Dr. Henderson. >> That this is awesome. I think that's first. >> Um, okay. So, why do I want to say at some point in recent history there was a there was news about a gift to a college where the background of the donor was not properly vetted. Do we do anything like that here? When you say I'm not sure what you're referring to, but I do know that when this gift reached us information about it, uh, our business office had specific contact with the trust to make sure that everything is legit and it is truly
067a gift that's coming, we are the beneficiary from this um, this fund and we know that with the board's approval, we can deposit the money into our funds and spend it. I'm not I'm not sure what the past. >> Okay. I'll get Okay. time, but thank you. Thank you. >> And thank you, Miss Hoffman. >> Yes, >> Mrs. Hoffman. This is very exciting and I might be biased because I'm a kid who wants to be an engineer. So, um you know, my 10th grade looks forward to this, but is there any um parameters or requirements on how it's used, what it's used for, or is it just for the engineering and and tech departments? How how is it set up? >> That's the extent of the guidance that we were given. And as we are
068within the realm of uh the funds going toward career and technology education. It it honors what's outlined in that trust. >> I have gratitude. >> Great. I look forward to hearing from the department and see what they're going to do with this. This is really exciting. >> Absolutely. >> Mr. Gter. >> Yeah. I also just I mean what a what a testament to the community support for our schools. Uh and and certainly um you know feel very fortunate that the u uh Miss Hargrave is has has thought of the school district uh when she was making her end of life plans. Um has there been any communication with her son who's an alumni? >> Not to my knowledge, but we were given information about a contact who's shared that if the board would like to
069take action to express thanks, we have a name and address to issue that too, which I'm sure we will plan to do. [Music] Thank you. All right. Thank you very much. Um, Dr. Ry, it looks like the next agenda item is yours. A recommendation to approve the presented out of state and overnight field trips. >> Thank you, Miss Woodbury. Tonight, I have two field trips for the board that require your approval approval per policy 121 given that they are overnight trips. Uh, these are high school athletic trips and I have verified with Mr. Rot, Mr. Hollback, and Mrs. RER that a plan is confirmed uh for funding Chapron's supervision and transportation. Uh our process for these overnight trips will match those that we employed this past summer and we will continue to uh evaluate our
070administrative procedures surrounding overnight field trip protocols and with update the board with any um considered process or procedure changes. Uh, with that, I'd like to recommend the board give approval for these two trips to continue to be planned and ultimately taken next month, provided that our our boys and girls golf team as a team or individuals are invited to uh compete for a state championship. >> Thank you, Dr. Ryman. Any questions or comments for Dr. Ryman. >> All right. Thank you so much. Item 3F is a recommendation to approve state officers for PSDA leadership positions as follows. President-elect Holly Arnold, only slated candidate for a one-year term. Vice President-elect Matt Venoi, only slated candidate for a one-year term. And section E3 advisor Andrew Klein, the only slated candidate for a two-year term. And PSBA insurance
071trustees Kathy Kool and Robera M. Marcus only two slave candidates for a threeyear term. This is for mom. You did the hard part there. >> I did. I hope your part's not harder than Matt. Um just attach the agenda our profiles or or bios on each of these individuals. Um there'll be others on there as well, but they don't fall into our section. So it's only these individuals who are all uncontested. >> Thank you. Are there any questions for Mrs. Romano? >> Mrs. H. Just a comment. Um last night at the IU board meeting um there was quite a bit of discussion about this which I was not anticipating. We don't know these people. Every year we kind of say okay they're people willing to run so we go to them. Um there are two
072school districts plus those last night by the IU board was not to elect these people. Um, and the thinking being that um, we're not being given information and we're not being uh, we really have no involvement in this election. I'm not suggesting we do that. I'm offering it as information to the board. I was I was a little surprised, but at the same time, um, they they're correct. We we have absolutely no idea what we're >> glad we do have the bios of those folks as Mrs. We do have the bios and names. So I guess we each individually could do as much homework on them as we wanted with internet. I'm sure we could find something that's out there that I wasn't aware of. >> Thank you, Mrs. Hson. This is from Mrs. Hoffman.
073>> Just a quick response to that. Um I think if people go to the PSBA conferences in the spring and fall, these people have to do a presentation. Um so on my other side of my career, I at PSBA every year and so you if as a board member you would get to meet these people uh if you attend the PSBA conference. >> Thank you >> Mr. Ger. >> Mr. I'm assuming you don't know any of them >> or is that one? >> I only recognize that's the only town I even recognize but we don't. >> And thank you to Mrs. Romano for being our PSBA. Mr. Bazar. Hi. This this board room setup is going to change so I can see everyone soon. >> Barry, I'm still here. >> Hi. I'm so glad you
074are. >> Is this a requirement for us to vote? I mean, I think what Mrs. Hen said makes awful lot of sense. It' be like for me blindly going throw dart at the wall at this list of people and I can go read their bios and I can read everything about. So why is it that we have to do this? Well, that's a great question. I don't know why we have to do this. >> I think it's part of the PSBA by members of PSDA. >> Yes. Because we are members of the association. >> Can we abstain? >> Any board member can abstain for any vote at any time. >> Yeah. And that's actually there's an FAQ attached to that to the agenda as well and that is one of the questions in there. >>
075Yeah. Thank you for those FAQs, Mr. Ventor, >> a sense I might ask you a little more about the nature of this discussion at the IU meeting that this is getting more interesting than I anticipated. Um, >> this is usually a very boring. >> Yeah, it out. Yeah, >> easier. Um, and I really I just felt compelled since there were several school districts that got by the wall say something, but um, that's about what I know. I we have blindly elected people. I I've been uh part of these kinds of organizations for years and kind of go with the person who's willing to do the job that somebody stood up and said I'll do it so everybody votes for them. Um it's not unusual. Um the fact that we don't know people as Mrs. Hoffman
076was saying is because we've not been there to meet them. um we could take a better I guess a greater interest in in the workings of the SBA. The um the whole the whole thing was that um they felt the SBA was not doing enough to generate the interest in um quality candidates that they were kind of thinking whoever came along. Um but really I put any any more value on that than it was. The the board as a whole, I sat there with my mouth open and my hand down. I I didn't know what to do with it. Um but it was unanimous to not to not cast a vote for these these candidates, which I thought was on the other hand kind of coping out just as much because we're not taking the
077good that we can. Um, there were several people who had that discussion and I don't think everybody's [Music] sharing a little bit of information I have, but I thought it was worth mentioning since um did occur and apparently these have been discussions at other >> just a little historical for our previous board secretary, Miss Davidson did run and was elected to a position in PSBA So we had more of an ambid but I agree we don't >> that was an easy question. >> Yeah >> this is h go to the conference October 18th to the 22nd at Kalahari resorts. >> I was gonna say that's after >> and there are people upset about yours being held too. There's just people upset. >> There's no shortage of controversy here at our table tonight. All right. Well,
078thank you. If if I'm certain that Mrs. Hence will share with us any substantive uh concern that comes up about any of these candy um we'll count on you for that and thank you for serving as our leazison to the IU. All right. Our next item is uh recommendation to approve the first reading of policy 005 organization with a second reading and final approval in October. Dr. Kate Hefty. >> Thank you. I'm bringing forward board policy 005 at the board's request. Um in the case that this is a very long policy, seven pages so that you know where the exact recommended changes is is on page five and highlighted. Um, and so that is the statement. Committee shall not include a majority of the membership of the board. That is a unique statement to our
079uh school district. That is not something that's required by PSDA, something we I'm sure went into place for some specific reason a very long time ago and is not required legally um or by state statute. And so it would be in the case that the board continues with the determination to make a committee of the whole, we would need to remove that language. Um and and that's perfectly legal and acceptable. And then that would go to second reading if you approve that the next time around. Thank you. >> Thank you. Any questions or comments for Dr. Ky make sure I look all the way around the board table. I look forward to our approved setup so I can see. All right. Seeing hearing none move on to item number four which and touch of community
080comments. Residents, taxpayers, district employees, and students are welcome and encouraged to participate. To speak, please submit a commenters card to the board secretary as you approach the microphone. In accordance with policy number 903, state your name and limit remarks to 5 minutes. Speak once per topic until all others have finished, after which an additional five minutes may be granted. The board will not engage in discussion at this time. and follow will be provided as needed. Are there any who wish to make comments this evening? >> I'll be the only one. [Music] >> Please share your name with us. >> Good evening everybody. I'm Mark BS. I live at 2808 Long Farm Lane. >> Welcome, Mr. I normally come up here and give you some kind of bad news, but today I wanted to up and
081recognize um our athletic director, Tim, and coach Stover for going above and beyond for cross country. And I don't know, indulge me for a minute here. I'll give you some background. Uh this is my sixth season as an assistant volunteer coach for the junior high program. Um I recently became the president of the Brewster Club because like you guys, I keep volunteering for stuff. Uh, I've been working closely with Coach Stover though to to build this program out and to support some parent initiatives. Uh, we have pre-season event and we have some other more team building events that we're we're looking at doing. Um, I also want to give you guys a little bit more background about cross country because we're generally invisible. You don't see us. We don't have a specific field that you
082see us on. Um, we are we're on trails. We're not in a field, right? But we take students in the district of basic covers athletes and we turn them into athletes. That's what this program is about. Uh and the biggest takeaway from that you that I want to share with you guys is that we really become family. Um and and I can come up here and do this kind of speech. Things are easy when things are easy, right? Um but when it gets tough, that's when that's when true character of people show up. And that's why I felt compelled here tonight. Uh this year we had a small and we had an event that had caused a little bit of a problem uh challenge and just state first that the LL sets the schedule right
083we don't have anything to do with setting schedule they set the schedule um what we do is when we get our schedule with our home meets we pick one and that becomes our senior night and this year the LLB home meet for us was set for September 23rd which some of you guys look at a calendar that falls on a major Jewish holiday that's Rashashana So as soon as we discovered that that the coach and b started moving that around and looking for uh another date and reached out to the other team etc. So, um, as the president of the booster club and having a wife who and being the father of a senior, having a wife that's on the committee to organize all the stuff that goes on post, um, there was a lot
084of questions and a lot of when are we going to get the dates changed and it took a long time, but it finally came back from that their head coach is a professor at University of Maryland. Schedule is very rigid. That's why they could only offer September 25th, which is back to school night, which creates a challenge for us to get 19 seniors uh recognized by their peers, which is what we do after the race on uh senior night. So, working with the athletic director and working with with uh with the coach, we're able to get everybody to a level of satisfaction where we can do the race, we can do the stuff. Um we move things around. people were very accommodating of that. There was some questions and there was a little bit of
085um I don't know what you say concern. But anyway, what I wanted to say is that normally the cross country coaches, normally the athletic director, they keep their heads down. Uh but in this case, I wanted to come in here and let you go guys know that these guys went well out of their way to help. They really really stepped up and I think they should get a little accolade for that. And if it's just me that does it, fine. I don't care. But that's I think you guys should know because these are the right people in the right positions for this district for the students. So, I guess that's all I've got to say on that. Look at me under a minute and a half. >> Thanks so much. >> Thank you, Mr. >>
086Are there other community comments this evening? [Music] >> Hi, I'm Dr. Jessica Mardo. Um, I just had three quick things, hopefully quick things that I wanted to say this evening. Um, the first thing I wanted to say was I want to thank uh the board for making an attempt and moving toward increasing transparency with uh creating the facilities board committee committee of the whole. Um, as a member of the community, I can tell you that increasing transparency is very much appreciated. Um, a lot of people wonder what goes on at board meetings. Um I don't know if people aren't tuning in or what's going on, but that effort I think um is well is appreciated by me and I'm sure it's apprec appreciated by other people as well. Um I also want to thank the
087board for prioritizing the safety of our students and our staff um by discussing u the upgrades to um the security system. Um the uh I I have kids in the district so I have a personal interest um in safety and I think uh the current state of things in our country with recent school shootings um it has brided very much to the forefront of our mind and I just appreciate this board and I appreciate your spirit and discussion. Um, another truth about our country right now is that it's very difficult for people to have conversations with people they don't agree with. And I appreciate that this board is respectful and speaks to each other and listens to each other and that different different opinions and different values are heard and appreciated. So, I want to
088thank each of you for being involved in that because that means a lot to me personally. Um, and lastly, I want to applaud you for um, Dr. Schaefer for um, uh having a presentation to our juniors and seniors about suicide prevention. Dr. Henderson, I appreciate your statements and bringing to light and reminding everyone about how prevalent this is. There have been suicides in this community in the in the last few years that have kind of um yeah kind of rocked my world for lack of a better phrase um because I knew some of these kids and so I really just appreciate um the the board and the school district um giving those presentations to our kids. So thank you guys for that. >> Thank you. Are there other community comments this evening? Hi. Um, hence
089welcome. Long time listener, first time caller. Um, I just had a comment about the raptor security thing and apparently this is how you make the comment. So, one, what if you don't have a license, which is possible, and are we blocking out people who don't drive from being able to enter the school? Two, what if you're a repeat visitor and you just forgot your license that day? For example, if my husband dropped me off and I have been there multiple times, but I just don't have my license that time. Do they make me a sticker? Is there some way around it or do you just not get to come in? Um, three, once you're swiped in and stickered, so like I did the thing myself, I put my sticker on and I still need to
090get buzzed in the building. Um, the staff member still probably has to look at your sticker and your face to make sure that your sticker and your face are you. What if you use somebody else's license to swipe in and you're just like borrowing a friend something to get in the building? So, is that really saving any time if they're still having to check the sticker to type in the building? Um, and then the last one to consider is uh there was the example given that if there are many volunteers coming in at the same time for bigger events like fun lunches at the middle school or book fair at the elementary schools that when all of those people come in at once, it would be very easy to for the staff member not to
091necessarily be checking all of them. Everybody's got your stickers. Okay, in you go. And they all go in. Um I know currently coming to the schools um the visitor versus volunteer policy isn't uh correctly distributed among the schools or implemented and so um some people don't have their clearances and that would be a way for them to kind of get in the building and people doing each other sort of solids and word of mouth and kind of if we're if the whole point is to make it easier staff member is trying to make it easier. I think it does allow for people to slip into the building and the safety that we're trying to encourage is not being encouraged in that way. So, um as you make your decision, we just have to consider those
092options. >> Thanks very much. Good job. >> Thank you. [Music] All right, seeing none, we'll move on to adjournment. That brings us to adjournment. Is there a motion to adjourn? Mr. G, is there a second? Mr. Bular, our next meeting is Thursday, September 18th, 6 p.m. here in the district office. It will also be live streamed and recorded for viewing purposes. Thank you to all Manhattan Township staff, administrators, and volunteers for your dedication to our students and our community. All in favor favor of adjournment, please say I. I. All oppose, nay. The motion carries. Thanks to all mer.