001Good evening everyone. I'd like to call the June 24th, 2025 school district board of directors meeting to order. Please stand for the pledge of allegiance. The public is hereby advised of the audio and video recording of this meeting for the purposes of rebroadcasting. All board members are present with the exception of Miss uh Miss Perdue, Miss Theel, and Miss Shondaanda. Next, we will go to a guest and schedule speaker, Dr. Regina. Thank you, Madam President. Uh, this evening on your agenda, we do have two items that are going to be presented. We are actually going to be presenting them in reverse order, starting with Dr. Sini with the master plan and then moving into Shraider Group and CHA with the high school renovations. And I think you guys are just going to go one succession
002right after the other. Correct? Yes, we are. Perfect. And then we can ask questions uh at the end of all the presentations. So, go ahead, Dr. Sergene. Thank you, Dr. Regina. And good evening members of the board. Tonight I will be presenting information regarding the draft three-year capital improvement plan together with David Schrader and Devin Bradberry from Shrader Group Architects and Josh Grace from the district's owners representative CHA who will present a brief update on the status of the high school project. Importantly, the draft three-year capital improvement plan for 2026 through 2028 that I will share has been developed with the full understanding that a significant high school construction project will be occurring concurrently. This plan reflects a careful and coordinated approach that ensures the district can support essential infrastructure and facilities upgrades across all
003of our schools without disrupting and compromising the investment and focus that is required for the high school project. This capital plan was previously shared with the finance committee for review and discussion and it outlines a strategic series of building upgrades and infrastructure improvements across the district. These projects are designed to support the safe and effective operation of our schools while maintaining the long-term integrity of our facilities. So behind you, you can see that information and here is a highle overview of the proposed work over the period of 2026 through 2028. At Eagleville Elementary School, there are three projects. The first project is an asphalt seal coat and crack seal project of the parking lots and drive lanes at a at an estimated cost of $172,396. This project appeared on the original 13-year master facilities plan,
004but has been moved from 2028 to 2027 with an associated cost deescalation by 3%. Also based on feedback on a similar project taking place this summer on the Archola Sky View campus, the approach changed from microurfacing to seal coating. There are two other projects at Eagleville. The replacement of the chiller and replacement of the generator. Both of these projects appeared in the Bureau of Veraritoss report with recommend recommendations for replacement by 2027. The chiller replacement cost is estimated at $943,320, which is based on the cost that the district experienced with the chiller replacement project that is taking place this summer at Warsester Elementary with a cost escalation included. The generator replacement is estimated at $163,99 and that is based on comparable bids from other elementary schools in the surrounding area. There is one project at
005Woodland Elementary. Similar to Eagleville, it is also an asphalt but asphalt mill and overlay project for parking lots and drive lanes. This time estimated at a cost of $579,251. This project also appeared on the original 13-year plan, but also was moved from 2028 to 2027 and again with the associated cost deescalation by 3%. And I would mention that we are hoping for economies of scale with the Eagleville project, the Woodland project, and also a similar project at Warsester that I'll describe in just a moment. At Warscester Elementary, again, there is a similar asphalt seal coat and crack seal that is similar to Eagleville and Woodland. This one at an estimated $217,219. Additionally, there is a roof replacement and minor brick veneer repairs project at an estimated cost of1,680,994. This project was on the 13-year plan
006and has been reviewed at the property committee and the soci roofing design proposal was already appoured by the board of school directors. The sky view ara complex is slated for two projects. The first is the replacement of what is referred to as the Skyola section of roofing. This is a portion of the building that was originally part of Arc Colola but repurposed to be part of Sky View at the time that Sky View was constructed. This project is being moved from 2029 to 2026 based on roof system failures and issues and also it includes an associated percentage reduction in cost based on completing the project three years earlier than originally estimated in the 13-year plan. Additionally, at Arcola, the district is anticipating a facade repair project that has been mentioned briefly in passing at the
007property committee that is estimated at $2,60,000. Investment of that facade project is taking place this summer with the intent of the project to address heaving of the brick veneer and also corner step cracks. The district transportation building on the high school campus is also included on the list with the project to replace the roof at an estimated cost of $18,452. This also appears on the original 13-year plan, but we've split it out from an original 2029 project. It's important to note that in 2017, Sobec Roofing rated this roof at a rating of F. So that was 2017 and it was already an F then. This project, however, will require a structural engineering survey because of the anticipated EPDM over metal construction. And I know we don't like acronyms. EPDM is ethylene propylene dyene monomer, which
008is a highly durable synthetic rubber membrane that is used for flat roofing. So if we are going to put EPDM over top of the metal roofing, we first need to conduct a structural engineering survey to ensure that the roof can withstand that type of u of new roofing being put on. In addition to the major high school project that we have been discussing and that will be mentioned briefly by Shrader Group and CHA, there are three other projects at or on the uh high school campus. The first is resurfacing of the tennis courts at an estimated cost of $489,250. The cost is based on a previous desk estimate uh with included escalation costs as well. This is a project that's now required due to the change associated with the original high school project that would
009have seen a full new high school built. The second project is a replacement of the artificial turf on the stadium and auxiliary fields and resurfacing of the track in the stadium at an estimated combined cost of $2,482,56. The turf and track will be 12 years old in 2027 and in need of replacement as they are reaching the end of their useful lifespan. The time frame for this was moved up from 2029 to 2027. due to that uh natural or estimated end of life uh span of the materials also especially associated with accelerated uh decline in the track that we have seen over the course of the last two years. Finally, on the high school campus, the third project is a sewer plant upgrade at an estimated cost of $169,000. If you recall, a public connection
010was discussed as a component of the high school project originally, but without that public connection being part of the project moving forward, the district will need to address improvements to the existing system. A meeting this summer with M&B Environmental is scheduled. Uh, and if you may recall, they are the third party company with whom the district partners to operate that sewer treatment plant here on the high school campus. That will allow us to better define the scope of the sewer treatment plant project. Finally, there are two district-wide projects on the plan. The first is is installation of security ballards at all buildings other than the high school, which already underwent a Ballard's project some years back. An engineering survey in conjunction with CHA, the district's owner's representative, has been completed, and we estimate that the
011project cost for the other buildings for Ballards will be $515,000 overall. A second project that will involve four buildings, Eagleville, Warsester, Arc Colola, and the high school is associated with upgrades to the building ES elevators at an estimated cost of $675,35. This project was moved from 2027 on the original plan to 2028 on the three-year plan. So the total projected cost of these projects cumulatively over those three years is $11,60,02 broken down over three years at in 2026 5,548,644 in 2027 4,394,692 and in 2028 1,16,668 for that just over $11 million. total to support these initiatives and in connection with the ongoing high school work. Dr. Zerby will present a proposed borrowing component of $15 million to the board of school directors for consideration in July. This borrowing would help fund both the high school
012project and the capital plan that's been presented here, enabling the district to move forward in a financially responsible and yet proactive manner. At this time, I'd like to turn the presentation over to Devin Bradberry and David Schrader from Shrader Group Architects, along with Josh Grace from CHA, our owner's representative, who will provide a brief update on the status of the high school campus project. Thank you. Thank you, Dr. Sini. All right, one moment though. I do want to acknowledge that um Miss Purdue has joined the meeting as well. Um, and do we want to would you are you okay with holding the questions about the you want to hold the questions off? Okay. So, uh I know everyone's excited to see uh some fun and exciting concepts. Uh but tonight we're here just to discuss
013the updated schedule uh for those concepts. As everyone uh knows, we've been hired to uh perform a facil a feasibility study for the high school renovations and additions. Uh we've been underway for about two months and have uh started to model the existing buildings uh or the existing high school. uh start to do the assessments of all the high school and have been meeting uh every two weeks with the administration to uh decide on what the priorities for the district would be for this uh this next uh step in the in the process. So you'll see in front of you and on the on the screen here uh the upcoming dates. All of the yellow dates are uh board decisions or board updates and all of the white uh text are regular meetings that we're
014having in between those meetings. So our next step uh is to continue to develop our concepts um and we're meeting in the next two weeks um including tomorrow and then we're hoping to have another board update in July. Uh there has been uh a lot of assessment around the pool currently. So we're hoping to have a a further discussion about the pool and potential impacts to the high school project um at the next board meeting on the 22nd of July. uh in between the uh July date and the August date, we will start to review cost estimates with the team um and start to further develop those concepts that we're working on currently uh with the anticipation of having something to show at the August work session uh on August 19th. Um, so hopefully we'll
015be able to see some of those concepts and get some feedback from the board uh at the August meeting. Um, so that we can then uh take that feedback back and then do a final presentation to the board of all the concepts in September. Um, hoping to present in front of the property committee in September and then do a final presentation uh to the full board on uh September 16th at the moment. Um, we have a couple more dates down below. Uh, there's a hopefully a decision to be made on the pool that would be in September during the voting meeting and then uh we'll give you a full month to really uh take in all of the presentations on the high school and hopefully have uh some sort of um verdict on the high
016school renovation project in October. So, nice and quick. There's probably some questions and I'll open it up to questions from all of us. Thank you, gentlemen. Uh, are there any questions from the board? All right, Mr. Winners. Yep. Thank you, guys. Um, quick quick three questions here. One, the B the Bullards 500,000. I thought we had done work at pre at some of the other schools seems really high. is what is the estimate of needing that half a million dollars for six schools? There are likely well over 100 Ballards needed. Uh we've been to all of the buildings and when you look at the safety and security standards and where Ballard should be placed on each of those campuses also the impact rating of those Ballards uh it is pretty significant and each Ballard is
017likely and you know in the $3,000 plus range. Uh one of the with with the $500,000 estimated uh project cost. The hope is also to have economy of scale that if we do all the projects at the same time we have you know we activate a company that would be doing that we would be able to help mitigate some of those costs. Okay. Um and I know that the property committee had a came to a conclusion on the waressor entrance at probably about a year ago or so. I don't know exactly the timing, but uh is there any consideration when we're doing a roof roof replacement at Warsester evaluating? I know that we sort of backed off sort of adding on but doing something there around the security of the Warsester building. Uh Ballard certainly
018at the front entrance. Um, we do have a a roof project coming up at Warsester, but not a project that would necessarily address the the front entrance. Although, as we begin to look at the what was originally the 13-year master facilities plan, there will certainly be a project, an MEP project that will be necessary at Warscester sometime likely in the next 10 years. Okay. I I personally I'd like to see at least I realize that some of the suggestions about changing the library, adding two classrooms above the second floor, something there, but maybe there's something that could be done that is less less expensive but more safe. Um and then uh I real sort of overlapping here. I know that we're we're talking about seeing final concepts about 3 months from now, but we're also
019asking the board to borrow $15 million in July. I imagine that the HVAC aspect of the high school and uh humidity aspects of the high school where where classrooms are the the main focus that there's not going to be upheaval for other things that potentially we would be investing into this this school. But is the anticipation that some of that HBAC will be starting in the 26 through 28 time period here at the high school? We don't or is that too early to ask that? I'm sorry. I'm sorry. Or is that too early to ask? It It's a little early to ask. We don't necessarily have that exact timeline now, but uh you are correct that the there will be a a likely baseline package that will need to be addressed here at the high
020school that will include HVAC MEP components and that will certainly be regardless of how we move forward with the high school that will be uh foundational to what we need to consider moving forward. Yeah, just a comment on that too. I would like to see that. I realize that's not and what the purpose of tonight was, but uh waiting to 2029. I'm not saying that's what you're suggesting here at all. I get that. But uh we need we need to address uh the HBAC at the high school. That was one of the main reasons that we got on these paths. Absolutely. I'm sorry. I don't mean to No, I know. I'm just emphasizing that. Sorry. It will definitely be included, Mr. Winters. Absolutely. Thank you, Mr. Winters. Any more questions to the right? Mr. Mki?
021Um, okay. So, first the uh three-year capital plan of the items that you went over and you specified what had changed from the 13-year plan. Is there anything else that's either been added or changed significantly? I know we got uh reestimates on costs and we've shifted around a number of projects. So, anything else to highlight that's changed from the 13-year plan established 6 months ago? That's that's significant. Not within the first three years. However, there will be changes associated with the 13-year plan as we look at the rest of the plan in totality. What our goal was was to recognize that there will need to be significant um upgrades work done here at the high school. that will take a lot of our our certainly uh financial capacity, our our capacity overall for a particular
022period of time. And then looking at the original 13-year master facilities plan, looking at what really needs to be done immediately even as that other project is moving forward and making sure that those projects are shifted appropriately into the next three years and and to do so again with economy of scale so that we're doing like projects at the same time and can hopefully uh make that financially more feasible as we do that. So you've already started looking at the projects that need to be addressed, let's say five to 10 years out, and this reflects what what needs to be pulled forward versus what may be able to be pushed out beyond, let's say, the time period we expect to spend money on renovations on the high school is what you're saying. That is correct.
023And the goal is to come back to the property committee first and then the rest of the board in September with that updated information uh with that 13-year plan. well beyond the three years that we just talked about and the high school project. Okay. Uh separate question. Um why wasn't uh I'm sure there's an explanation, but why wasn't the uh Skyola roof replacement considered in the recent roof replacement that occurred at Arcola? We did the Arc Colola roof replacement first. The intent was to do Skyola at some point down the road. uh as we've begun to further look at it with Sobeek, who is our roofing uh contractor, we've identified that that that portion of the roof has degraded further and that should be included moved up further into the plan now. Okay. I think
024the rest of my questions pertain more to the uh high school project. Maybe a first possibly stupid question I should know to answer. Who's who's uh what members or who are the members on the team that's referred to in this uh consultation with the high school in white on your chart or in light print? So uh it's our our team's trader group CHA uh we have several engineers that are working with us. So TNM associates, Snder Hoffman Associates, and then several members of the administration. So members of administration. Yes. Okay. That's spe That's specific enough for me for right now. Um, based on this timetable, what's your uh go to bid plan and uh construction start date plan based on this timetable? So, I don't know Josh if you want to weigh on this, but
025we need to get through the feasibility study and have a concept uh agreed upon by the end of uh October here and then we can start that process. I don't know if we have a a further date of the potential. So another 12 months basically design ahead 27 basically breaking ground. Right. It really is. So do you think you can get the put out the bid before the end of 26 or are you probably looking at early 27 and then construction in 27? Probably early 27 in. Yeah. Okay. uh curriculum if we can start exterior work ahead of time start okay it's highly dependent on the the options that are chosen so understood the land development part is the the long lead process so that's the the 12 months that it's recognizing here I just
026wanted to I didn't want to make assumptions I wanted based on this plan to hear you say what you're what you're thinking right now based on this I mean that's all all critical to what we decide and also making decisions at key times, right? Like uh so just a couple other just quick clarifications. Um you guys remember the fun exercise we did a few months ago with the priorities uh the active voting that you guys did. So obviously that is the focal point of the options that are being uh under consideration at this point. We we want to make sure that we're addressing those top tier priorities as part of the concepts. Also with budget in mind, we're trying to make sure that those concepts are um going to be within the established budget. The
027other thing I just wanted to hit is you see uh reference to the pool a couple times up there. What we think um is that we have an opportunity to with a new niatorum facility to facilitate the renovation process by having some swing space and getting that program out of the existing location here. that could really break free some um educational space. Uh the sooner that we can get out of that existing space, the better to help the renovation. So that that's why you kind of see that uh that pool topic come up a few times. We what we'd like to do is potentially look at an earlier phase for a pool construction, which again would help once we get into renovation. We're not there yet. We don't have the entire plan developed, but just
028some ideas that we're thinking about is if the district really is um looking for a new niatorum facility as part of a top tier priority, can we look at maybe tackling that as a as an initial phase to help with the renovation? So, nothing that we need uh concrete discussion, determination on tonight. Obviously, you see it coming down the road, but just to kind of give you a feel for uh what we're thinking, how that might help the construction process. So I mean what I hear you saying is that your thinking is that the decision we make on the pool will greatly influence what other option what options you can include in the concept for other facilities other and and that's why it's an earlier decision point. It definitely because if we just renovate in
029place don't move it then that doesn't free up the space that limits what other things can be done that are on the list. Yes. Correct. That's that's what you're saying. That's correct. So, okay. Um, I think that's all my questions. Thank you. Thank you, Mr. Murki. Any other questions to the right, Miss Graph? Yeah. Um, so, thank you for this information and, um, Dr. Sergini, I appreciate the correction to the sewer treatment plant costs because I saw the difference this time from what we saw before. Um, related to the high school. So, I appreciate the response on the board vote on the pool because that was going to be my question. My followup to your discussion of that is if potentially removing the pool and constructing it as a separate standalone space or a separate
030space from the existing building would be a potential project to take on out of sequence, you know, as an initial phase of of the project. Is there is the the decision to remove the pool and construct it somewhere else potentially hindering the concept design? Because right now you're doing concept designs. Well, if the board agrees or if we decide to move the pool outside the existing building footprint, then we have these concepts. If we don't decide to move the pool outside the existing building footprint, we have a different set of concepts. I guess my question is, would it be helpful for us to move that decision up even sooner than September so you can incorporate it in the in the concepts that you're working on over the next two months? Just a thought. I mean,
031we certainly hear you. I think that's why there's the possibility of coming back in July and discussing the pool in greater detail. And if there was direction from the board earlier on something like the pool, there could potentially be other options considered and other progress that could be made earlier on. So, a little early for us to to answer that definitively other than to say certainly you're on the right track and it's something that we hope to come back with soon. So I I I see the 722 pool discussion on the schedule here and I guess I just I I think when you come back to us there might be an a benefit of having that decision in August rather than pushing it to September so that it gives a little more time for you
032to know where the board is with that and we can focus on concepts that really include the decision that's that's being made or or the the the board's sort of the will of the board, right, in that concept instead of giving us all these other options and then having us have to weed through things that we've already decided are not really what we want anyway. So, um I would just let's let's see if we can do that. I think that you could probably take a vote today and get an answer if you wanted. Um just saying. Um, and then I guess the other question I had was on the land development, the 12 months for land development that at what point can we start land development, the 12-month clock, is that are you suggesting that
033that would not start until after we have the vote in at the end of October? So, it's 12 months from the end of October for the land development phase, the design phase to go and then that's why you're pushing our bid packages wouldn't be ready until early 2027. Right. Right. So, I I think we need a complete concept package that is endorsed by the board before we start the township process over again. Okay. Yeah. Um I'd hate to get to a certain point and then things, you know, change at the last minute and then we have to redact what we just did. And so, you know, at this point, I'd say, yeah, let's let's just make sure we have a complete site and building concept you guys are comfortable with with a budget you're comfortable
034with and then we can start the township process. Okay. Thanks so much. Thank you, Miss Graph. To my left, Miss Kangro. So, I just had a question on particularly the um the district the the high school transportation center. I thought we had a lot more issues with it than just the roofing. I mean, I know so that that one was just a little bit of a concern that the roof is the only thing being brought up for that. There there are certainly other issues with the building as far as what needs to be addressed immediately. The roof is the immediate first concern down the line. There could be other improvements to the transportation center. So that is possible. But as far as the first initial three years of this plan, that's something that needs to
035be addressed immediately. Okay. So I definitely want to look at that 13-year plan just for I just know that's not in the greatest condition, that transportation site. So I just certainly um and then I do think when I look at that if I were to improve in a certain area like the transportation site I would forgo the Ballards and get a better transportation site. So I just feel like there is definitely some opportunity for for more discussion in the in the in in our committee meeting. Certainly understand. Uh there are also without divulging too much information in a public setting there are things that propel us towards certain projects like a Ballard pro project I would just remind the board that we completed the risk and vulnerability study and those are included in there. Okay.
036And then the other thing too, uh, Woodland, I do want to just make sure also with Woodland, just looking at that in our committee meeting as well because just the ash fault and overlay. Again, I just want to make sure that we all the other buildings do have a fresh look to it and and I do think there is some attention that Woodland does deserve. Absolutely, Miss Kro. Uh if you recall this summer we are doing the Kexus um systems integration project at Woodland. The asphalt is on there but as a component of that 13-year plan a refresh at Woodland and MEP and and interiors refresh was on there and is certainly something that will have to be addressed. Okay, that's great. Um, and then the only other the I was thinking of the same
037thing as Miss Graph and and just the sense of if there is some urgency and discussion about the pool, we could always do a special meeting. Not that we want to do that, but I agree. I'm glad to hear we're going to have a discussion on that and then make a decision. Um, so I appreciate it. Thank you for putting this together. Thank you, Miss Canro. Any other questions to my left, Miss Purdue? Um, thank you for the presentations. Um, I have a few in reference to the transportation center and um, I kind of put it together with the high school. Is there is there a need I I guess I should ask with priority is there potential to hold on anything here when we are thinking about the high school and also the transportation
038center on I mean until we've maybe and I know this is 2026 and forward but you're not taking any action on any of these just yet right and that's correct okay and just because I feel like And I go back to Miss Ko's point when it I think about the transportation center. There's a lot to be done there and I think there's maybe some discussions that may come up later on. I just want to make sure we're not looking to invest money on I and specifically the transportation center and the high school. I just want to be cautious about what the plans are and the priorities for what's on here. Absolutely. We certainly recognize that there could be based on decisions that the board uh makes over the course of the next couple months different
039directions, different options chosen. Uh if nothing is uh determined as far as the the current location and um you know establishment of the transportation center and it remains where it is, we will need to do the roof which is why it's it's on here for that that shortened time period. Okay. And then as I guess as we get into 2026, will you have more of a a refined project timeline where we'll see where like I know some of these things have to happen in the summer and some of them have will we have that visibility or would that be provided? Yes, absolutely. The intent is to put these projects before you and then assuming that we move forward with either this iteration of the plan or something similar to get into a sequence where we
040are taking them before the property committee going through that whole process going through uh the process where it's presented at property at the full board and and moving through each of those successive years to do each of those projects. Okay. And putting them in front of you. In reference to the tennis court resurfacing when what was the last was it our cola sky view campus tennis course that we did last. Yes ma'am. When was that? That was just last year. Last year. Okay. That's why I feel like we had conversations about it. Okay. And then I had also when we are thinking about the capital project um do we allocate a a certain amount of money to the capital projects um in general for like on a yearly basis. So that changes year to year
041with the budget. In the current year there is money allocated but next budget year there is no money allocated for capital projects. So when you say in the current year okay so 26 this 2526 we currently have money allocated we don't we don't correct okay and and that was that was where my question is going because I see this amount here and I'm just trying to I'm trying to figure out is there a way just because I mean 26 27 is I guess you can say it's fairly close 28 is different. I'm just wondering if if this if the projects that are prioritized should be based on the fact that we we dedicate a certain amount and whether that fluctuates or not instead of just having I don't know and I I'm I'm thinking property
042committee is part of the discussion on prioritizing but I'm just wondering in general if there's a a way that can be done where there's a certain amount dedicated to capital projects in general. So I I guess I just want to clarify the the projects on this list are not projects that are currently in progress. Yeah, I understand. So in 26 we would undertake starting the projects that are listed here in 26 and they would be budgeted most likely to occur in 27. So the ones that are happening that will happen in the 26 year have already been included in the budget. things like the uh paving at Arcola campus is included in the budget. So we only include in the budget the projects that we planned for that year and so they get a real
043number with a real hard number with a cost estimate that's generated by getting a bid. So, we don't typically have like a set amount in the budget, but we would, I think, going forward, be looking at these numbers and looking at whether we want to use money we're borrowing or we want to use money that we have already in our capital fund, right? So, you could do it either way. Okay. And that's I'm just thinking if that's like based on the sequence of it, if that's how we're looking at at it in general. So, um and then I think everything else was fine. I think some of it was already discussed, but um I will go back to the high school um one and I I also agree. I think if there's and I I
044had a question on um the sequence of um the schedule or upcoming meetings and uh votes and just my one of my question was why we were um pulling two separate votes for the pool versus the actual renovation itself. So I appreciate the information shared on that. I think if there is um if there is a discussion that we need to have and a little bit more I I agree also with Miss Cano that maybe a special meeting may be if it's if it's helpful I think it'll be um a little bit more efficient use of time just to ensure just because I also worry about if we're doing a lot of the concept discussions and then um we have the graphics available and then we're voting on what we'll do with the pool and
045then we come back later and vote on the high school. I feel like it's it's a little bit out of um I just thought it would be something that we'll vote on together, but I I will wait for the next meeting and then see what um the proposal is um for that. And I think that was okay. And then my next question comes back and maybe Dr. So, I think you touched on this already in reference to the timeline of the borrowing proposed um for July and also um the board vote in in I guess right now it's stated for October. Is there a reason why, and I think we talked about this before, but I just um wanted to check the timeline for the boring for July, if you can clarify that, why that
046needs to happen. Recognizing that we have 11 million in projects that are are identifiable as being absolutely necessary over the next several years, regardless of what direction the the high school would move in. That borrowing gives us the opportunity to begin to concretely move forward on those projects. and at the same time also have additional funding within that 15 million to um you know begin the whatever work ends up being done on the the high school as well. Okay. And then I think it was already asked in reference to the um team meeting I think we said we have the um members of the administration there are no board members on that. Is that clear? That's correct. Okay. Is there a reason for that? Not that I'm aware of. Okay. All right. Thank you. Thank
047you, Miss Purdue. Any other questions to the left? Any back to the right? Okay. Miss Clary, so all the discussion of the pool um made me think about cost. So when you do um do the discussion with us in July um are are you anticipating having costing or at least some sort of information on that to come along with the discussion? Yes, there are some general numbers that we can provide with pool options with that July conversation. Thank you, Miss Clearary. Mr. MKI, so two follow-up questions. one's related to what Kathy just asked, but it's a little more of a statement. If uh in order to make a decision on the pool, then I would also need sufficient information on the alternatives that it impact how it impacts the other concepts in order to make
048a decision, right? A decision of renovate in place versus relocate and build a new pole. So that that's because I I understand the interest in moving forward that decision as it affects other concepts. However, I would want sufficient information to make a full decision as opposed to well leave it at that. Certainly understood. And then secondly, just I it's a question statement. I thought I believe the trans relocation of the transportation center still on the high school renovations pecking list. It's just further down the order. Correct. So I assume that we will when we look at the high school and whole there will be a costbenefit analysis of renovate in place versus relocate and where that peck falls out in the pecking order or what we can afford. Absolutely. The reason that the roof is
049included as part of what I'm presenting as a three-year plan is if the determination is made to keep the transportation center where it is, that work will have to happen in the next several years. However, you are absolutely correct that it is still a possibility. And just one other point um just in case we're not all sure I so basically what came out of the decision that well that we need to renovate the high school as opposed to build a new is that the cost of re of tying getting rid of the sewage plant and tying into the uh public sewer uh increased significantly because we couldn't tie it into the other things that would have been going on with new renovation. Could you elaborate a little about that? I'm not sure everyone understands that.
050Certainly, if we had uh moved forward with the the concept of building a a fully new high school, it would have included disturbance of largecale areas of the current campus, which would have provided a a significant opportunity to make that connection into a a public sewer at a time when that earth disturbance was already happening. As it stands now, to continue to do that, it would likely include areas that would not be part of any options for a high school project moving forward and would require us to disturb areas, including fields that would not be part of that project, therefore incurring even more significant cost. So, it it's very much an economy of scale, economy of project consideration that had we disturbed all of that area, that would have been an excellent opportunity to do
051that. But without that it it's difficult and very costly to do so. Right. So essentially it's dropped off the list because it becomes cost prohibitive to consider it. That's correct. Okay. Thank you. Thank you Mr. Mki. Any other questions to my right? U Mr. Wyers. Yeah, just one comment or clarification for the rest of the board though just as a to understand our agreement with first student and when the decision was made to outsource our busing to first student is part of the contract and still part of the contract is our responsibility to h to house the the busing. So the and any cost uh benefit analysis of that most likely if there was a decision to either go offsite and us taking on that responsibility or renegotiating the contract were significantly affecting the operating
052expense and the rates we pay related to first. So it's it's not as So obvious everybody sees that half acre or whatever is back there and and sees parking, but the reality is is that I think it's going to be very difficult to move off of it. Thank you, Mr. Winters. Uh Miss Graph, yeah, I I just wanted to clarify. um in September when you bring concepts to us you'll be also providing us with estimates on cost of those concepts and am I is it accurate to say that you'll be providing us with a sort of a low mid high option or will you just be doing multiple concepts without a consideration for sort of a a bare minimum sort of option I does that make sense Again, without getting too far ahead of myself
053or or speaking out of turn, certainly one of those options will need to be a a a for lack of a better term, lowcost option for you to consider. That would be the things a baseline scope of things we know absolutely needs to be done. I think that was part of uh some of the questions earlier. The HVAC, the MEP components, th those sorts of things. I think it's been referred to in the past as warm, dry, and warm, safe, and dry. I should have remembered the safe. Uh warm, safe, and dry. Uh that will have to absolutely be part of any baseline concept, but then other options beyond that. And then the other thing it related to cost, I just wanted to note, I know we've talked a couple of times tonight about the
054potential for us to approve borrowing in July and the $15 million borrowing was really an estimate based on sort of a preliminary 26 27 28 projects plus um engineering design that would go along in those years for a high school renovation project. And that's sort of got us pretty close to a $15 million number. That's absolutely correct. Okay. Um and and I don't know and I I Mr. Bradberry is here looking at me and I am going to put this in his lap. I I know it's very difficult for you to give us a co an estimated cost until you know sort of what project we decide to move forward with. But, you know, I assume that that estimate came from looking at our owner's rep and the architecture design effort. Is that right? Yeah.
055Yeah, that's correct. We, you know, worked together on those. Okay, that's perfect. All right. Thank you. Thank you, Miss Graph. Thank you, gentlemen. Thank you everyone for great questions. Have a good evening. All right. Thank you very much. We'll now move on to reports. Have a good evening and thank you for all that you do and working hard to put this together. Uh the finance committee report is attached. Uh we have had fewer committee meetings in the summer. Therefore, you may not see those reports attached. So from the MCIU this month, uh Miss Purdue, I don't have a report this month. I should have one next month. Great. Miss Olson and Mr. Mki for North Monaco. Yes. The North Monco Technical Career Center joint operating committee met on Monday, June 16th. Um we recognized the
056successes of our um school's recent graduates who were celebrated at the student recognition ceremony on June 4th. We also reviewed the summary of work that our ad hoc capacity committee has been developing to better understand the weight list at North Monco Tech and explore and recommend recommend strategies to increase access to future students. Um all other agenda items were approved and our next meeting will be held on Monday, August 18th. So ends my report. All right. Thank you very much. Then going to communications and foundation will be updated at us at a future meeting. So we'll now move to superintendent's report. Dr. Regina. Thank you, Miss Kro. Uh we have the right to know report on the agenda. We also have a number of advisements. Uh four of those being the instructional coaches and one
057being a shift from a Spanish instructor to a French instructor on the list. Um additionally, as we conclude the school year, uh Dr. Zerve, Dr. Seni and I want to offer a heartfelt thank you to our students and families and everyone who makes our district a place of purpose, excellence, and care. To our teachers, support staff, custodians, maintenance, and grounds and our administrators. Your commitment to our students and your professionalism throughout the year have been nothing short of remarkable. You lead, support, and inspire in ways that truly matter. To our volunteers, parent groups, and community partners, thank you for standing beside us. Your involvement strengthens our work and deepens our impact. To our schoolboard members, your guidance and dedication continue to move our district forward. Thank you for your leadership and your support. Your work
058shapes the direction and strength of the district. And to our families and loved ones who support us behind the scenes. We know the long days, late nights, and difficult decisions don't just affect those who sit in these chairs or stand in our classrooms and buildings. They echo at home. Your patience, encouragement, and support make it possible for do this important work. Thank you all for your year of collaboration, growth, and resilience. I wish you a safe, restful, and well-earned summer. That concludes my report. Thank you for those great words, and I I think that would be uh something that we should forward over to the communities and to the teachers if possible. What you've just read off. Yes, Miss Austin. Yeah, I just have that was lovely. So this is this question doesn't address that
059but that was lovely. Um I actually have a question on the adisements. Um and I notice a lot of teacher on assignments. Um can you just remind me or us are they already those teacher on assignments positions already established and these are just new staff moving into those positions or is it new? Please. Great question. Um so there's there's two separate items actually on the agenda. The advisements areformational items for the board that do not need to be voted on, but they are already they could either have happened or are going to be happening next school year. There's also a change of status that Dr. Sorgini reads in HR. They do require a board vote and there are some policy and contractual items that require us to do one or the other. And so that's
060these items are for next year, but they haven't happened this year, but they are starting for next year. Great question. But to to clarify though, these um these teacher on assignments, they're already happening, have been happening. These are just different teachers in those positions. Yes. Yes. These are different than the ones last year, but the same instructional positions. Um we had two instructional coaches uh that were TOAS last year. We had one permanent one at the elementary and one at the high school. Um, these are just now the next year positions. You're correct. Thank you. Great. Any other other comments or questions? Right. Seeing none, we'll now move to public comment on board action items. The board will now take comments on board action items. You have the opportunity for residents to comment on matters
061that are to be decided upon as outlined on the agenda. The board asks that you keep your comments at three minutes or less. The board of school directors may choose to respond to matters following the conclusion of the comments and board action items. Good evening. John Andrews, Lower Providence. Uh there's an there's a fiscal item 9F called settlement agreements. Uh that that mentions parcel numbers. And when I think of a parcel number, I think about a piece of land or a building. And uh so I'm seeking some clarification of uh what you all may be well aware of but the public isn't well aware of. Uh thank you. Thank you very much. Right. We'll now move to board meeting minutes. May I have a motion to approve the May 21st, 2025 work session and May
06227th, 2025 regular board meeting minutes as attached. Miss Purdue. May I have a second, Miss Clearary? Any comments or questions? Seeing none, all those in favor? All those opposed? Motion carries seven to zero. We'll now move to fiscal items. May I have a motion to approve all fiscal items as presented? Mr. Winters, may I have a second? Miss Clearary, any comments or questions? Mr. Winters? Yes. Miss Stephy, can you explain uh the settlement agreements, please? Sorry. Uh so the 9F they are uh tax settlement agreements. So they were tax appeals on your corrected is land parcels. Okay. Any other comments or questions? Seeing none. Um may I all those in favor? All those opposed. Motion carries. Nine to zero. Great. We'll now move to personnel. Sorry. people just show up. Oh, I'm sorry. 70. Thank
063you for your correction, Mr. Andrews. Very good. I appreciate that. Now, I will move to personnel items. Thank you, Madam President. For the consideration of the board this month, there are the personnel items presented at the work session last week as well as the following additions. One, resignation professional Moren Stano, part-time reading specialist at Eagleville. resignation for retirement after 35 years of dedicated service to the students and families of Mthactton. We thank Moren for her commitment, care, and dynamic instruction that helped to shape our proud learning community for three and a half decades. The Mthactton family wishes her well in her muchdeserved retirement. There was one resignation classified Janet Horn, custodian at Arcola, also a resignation for retirement after 28 years of dedicated service to the Mthactton community. We thank Janet for her exceptional commitment
064to keeping our buildings clean and safe for our student, staff, and visitors. The Mthactton family also wishes her uh all the best in her muchdeserved retirement. There is one employment professional, Moy Johnson, staff nurse floating. We welcome Moy to the Mthactton family and one change of status classified Laura Lopez from secretary to the guidance office at the high school to secretary for central registration at FINA. We thank Lucy for taking on this important role in the district. Thank you. Thank you. May I have a motion? Does anyone want to take any of these separately? Miss Purdue, can I request to have 10 F1 separate? 10 F1. Do I have any others that would like to be taken separately? Seeing none, may I have a motion to approve all personnel items with the exception of 10
065F1 as presented? Miss Alustin, may I have a second? Miss Graph, any comments or questions? All right, seeing none, all those in favor? All those opposed? Motion carries seven to zero. Thank you. May I have a motion to approve and personnel items 10F1? Mr. Winters, may I have a second? Miss Clearary, any comments or questions? Okay, seeing none, um, all those in favor? All those opposed. Motion carries six to one. We'll now move on to curriculum and programs. Thank you, Miss Ken Crow. Uh we have a few additional items on the board agenda for this evening under curriculum programs. The first is 11B to approve the educational services agreement and terms for student 22032 with special language and terms of the agreement drafted by the district solicitor. Item two, approve the educational services agreement and
066terms for student 271585 with special language and terms of the agreement drafted by the uh district solicitor. Three, approve the educational service agreement and terms for student 220449 with special language in terms of the agreement drafted by the district solicitor. Item four, approve the educational service agreement and terms for student 341307 with special language and terms of the agreement drafted by the district solicitor. And item five, approve the educational service agreement and terms for student 230 6663 with special language and terms of the agreement drafted by the district solicitor. We also have 11 C approved the agreement with Callow change Academy Lake of the Ozarks of Bakersfield CA as per the hearing officer order for student ID as prepared by the solicitor. You'll also see items for the professional development plan under act 48. Um,
067as part of the professional development plan, for the comprehensive plan that we look at, you do need to be able to vote and appoint on the individuals that are participating in the plan. That's that's why you see them on listed on the agenda this evening. And that concludes the curriculum report. Thank you very much. May I have a motion to approve all items listed under curriculum and programs as presented? Miss Clearary, may I have a second? Miss Graph, any comments or questions? Yes, Miss Austin. Yeah, just could um for the public's information go over the professional development, the act 48, what these individuals are doing for the district. Yes, we engage a number of different stakeholders in the comprehensive plan. And this is specific on the professional development plan. uh things uh we get feedback
068about how we're doing as a school district, how our teachers and administrators are doing, things that we can do to improve the classroom and a lot of the trainings that we provide and so that's what we get from the PD plan. Thank you. Miss Purdue, can you just um provide insight on how the participants are selected? That's a great question. Uh it's typically done by our curriculum department. um they reach out to certain stakeholders that have been involved uh sometimes before, sometimes parents reach out to us wanting to be a part of this committee and and then we certainly put them on it. Um we don't have really restrict anyone that is requesting to do so, but that's typically handled by our curriculum department in the selection process. Thank you. Any other comments or questions?
069Seeing none, I will now take all those in favor. All those opposed. Motion carries seven to zero. Now moving on to policy. Thank you, Miss Canro. Uh this evening we do have a number of items listed for second read. Uh there's been no changes from last month's agenda. Thank you. Great. May I have a motion to approve all policies listed under second read as presented? Miss Alustin, may I have a second? Miss Purdue. Any comments or questions? Seeing none, all those in favor? All those opposed? Motion carries seven to zero. We'll now move on to other. Thank you, Miss Kangro. Under 13A, uh we have two gifts and donation approvals. Uh to approve the generous gift to Willlet Elementary on behalf of Angela Pushman from State Farm and State Farm Companies Foundation matching program in
070the amount of $115. And number two, approve the generous gift from the Arrowhead Home and School through fundraising efforts towards the fourth grade class gift to purchase a picnic table in the amount of $1,72710. Uh we have one uh driver that we're looking to approve, Mahad Wasim, and a contractual agreement to approve the agreement with Central Behavioral Health of Norristown for a therapist services in the district's reach program for an amount of $475,000 uh for the 2526 school year. Thank you. Thank you. May I have a motion to approve all items listed under other as presented? Miss Clearary? May I have a second? Mr. Winters, any comments or questions? Yes, Miss Clary, just real quick, I'd be remiss if I didn't um thank the Airhead Home and School for the picnic table. I can tell
071you that since my children went there and I was on home and school there, we're talking over 15 years ago, they have wanted a picnic table. So, I know that Dr. Roberts is probably ecstatic. So, I just wanted to say congratulations. Thank you very much. Any other comments or questions? Seeing none, all those in favor, all those opposed. Motion carries seven to zero. For dates of board member calendars, the upcoming board member calendars are listed on the agenda and also on the Mthactton website. Um, do we have anything for old or new business? Yes, Miss Alustin. Yeah, thank you. Um just I ordered from PSBA and gave to everybody um the state of education 2025. Um and just of note in there um are some of the charts that show um beginning at page 12
072there's um charts that show proficiency gaps that persist between high and low poverty districts. Um and then beginning on page 23 is a section of financial challenges facing districts. Um including the fact that cost of charter school tuition payments leads as top budget pressure for the sixth year in a row and that mandated expenses are outpacing state revenue increases. Thank you for that. I appreciate you pointing that out. Any other comments or questions on that? Um the only thing I wanted to add is uh Dr. Dr. Sergini, I know with the coaches and activities, you're going to be providing us updates under at each of our board members. I don't know if uh meetings. Do you have any updates on how it is going? We are currently working through the process. I'm in coordination with
073Taylor Parker, our director of athletics and activities. She's in the process of conducting interviews and our hope is in each each successive month to have more people on the uh on the agenda for you. Okay. Thank you. Yeah, I think in July it'll be really crucial for whatever other additional things that we could do to support you in that. That'd be great. We'll now move to courtesy of the floor. The board of school directors will now provide an opportunity for residents to make comments on matters that are or may be before the board. The board asked you to keep your comments at three minutes or less and the board of school directors may choose to respond to matters following the conclusion of the comment. You can also submit questions via email to informationactton.org. John Andrews,
074Lower Providence. On this evening's agenda, there's an item uh 13C, transportation. You approved a an additional driver for the transportation employee roster for the n for the 2023 2024 school year. So, are those dates correct? No, good catch, Mr. Andrew. We'll make that correction. Uh, regarding the pool at at the existing pool at the high school. Uh there there are some deficiencies and and uh it's a it's a pool for the high school as well as the community and uh you know when you when you want to add a a new pool at the at on the grounds uh you're up against the Warcester regulations for such as for uh impervious ground coverage. Uh so you know we have a an agreed upon number of students in the high school and some of them choose
075to go into the uh the different uh sports uh uh associated with swimming and diving. Uh and I think we need a uh we need a presentation on on the number of lanes in in the pool and the length of the pool and uh you know if someone wants to have a bigger pool just because North Penn has a bigger pool and North Penn has twice as many students as Mthactton. So presumably they have twice as many students wanting to go into those sports activities. But uh uh you know h how does it limit our uh our our uh aquatic uh sports by staying with the with the existing size of the pool. And then with regard to a half a million dollars for ballards and a cost estimate of $3,000 a ballard, I I
076presume these ballards are are are required just for building protection against someone who wants to drive a vehicle into the building. And uh thank you very much. I'm sorry. Lots of places where there are ballads. I don't think they need to be beautiful. And you know, maybe a $1,000 of ballad is realistic versus $3,000. That's my own guess guessing. All right. Thank you, Mr. Andrews. I appreciate it. Any comments or questions at this time. Just one if I could. Uh had a chance to talk with with our solicitor, Mr. Summers, about the item. I appreciate Mr. Andrews bringing that to our attention. We will reflect that in the minutes. It will not need to be revoted on. Thank you. Any other comments or questions? Seeing none, may I have a motion to adjourn the meeting?
077Mrs. Olsen, may I have a second? Miss Purdue. Meeting is adjourned. Have a good evening, everyone.