001Okay, our webinar is live and our YouTube feed is also live. Mr. Ramage, the meeting is yours. >> Great. Thank you. I'd like to welcome everyone to the May 26 facilities and operations committee meeting. And let's start our meeting with the pledge of allegiance. I pledge allegiance to the flag of the United States of America >> and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay, thank you everyone for joining. Um, I think Mr. Slaughter, I will pass it over to you for items for recommend recommendation for um work session. >> Uh first we have to do the minutes. I apologize, Mr. Trump. >> I will do that. Um I'm sorry I don't have my screen set up properly to be able to see that.
002I apologize. Um do I have a motion from the committee and a second for the approval of the minutes from our April 28th FNO committee meeting? >> So move. >> All in favor say I. >> I. >> Any opposed? Motion carries. >> Now over to >> Okay, now I'll take it over. Thank you. Thank you. Good evening, everyone. Welcome to the uh May facilities and operations committee. Uh we have uh we don't have as short of an agenda as uh safe schools did. So I apologize. The first item we have is for uh change order proposal for um I'm sorry. Whoop stalling here for a second. Change bid package two electrical contractor change order proposal number one. This is for multiple uh change order request. The first being uh the rewiring of transportation site lighting
003due to the addition layout for the conduit. So these had to be refed overhead. The second is for modifications to the existing service to the building. We had to relocate the service duck bank due to conflicts as along with additional wiring conduit switches and vault mounted pads going to uh pad mounted equipment and this was due to conflicts in sizing space in the original pathway and uh requiring us to go into a new pathway and some other issues. Uh the total of this is $87,267 which leaves us a balance of $34,641. This will be a0 change order. Uh we'll utilize the allowances for this. One item of note is on PCO number 21. Uh some of this was a result of the mechanical electrical plumbing engineer uh and issues missing from the contract documents. So,
004he is willing to reimburse the district for the cost of the profit markup uh with this change order. >> Thank you, Mr. Slatter. Do I have a motion and a second from the committee? >> Second. >> Any comments or questions? >> Yeah. [clears throat] Yeah. Yeah, I have a I have a quick question just so the reimbursement for the markup um is that going back into the balance account or is that doing how's that work? >> So this would just be removed from their contract amount. So eventually at the end of the project that would go back into the project or as we switch from bid pack 2 to bid pack three their fees are based upon each uh phase of the contract. So we would be able to roll those fees back from phase
005bidpack two into bidpack three. >> Okay, thanks. >> Okay, perfect. All in favor say I. >> I. >> Any opposed? Motion carries. The next item that we have is recommend board approval to reject all the bids for the installation of the new radio tower to replace the existing tower at the radio site. Uh bids were received were in excess of the anticipated budget and cost and the uh proposals range from 525,000 to 1.2 million. During the evaluation of the bid breakdown, we were not able to verify where all the added costs were coming from. So, we are going to explore additional options and attempt to rebid this project. So, we're asking that the board reject these bids at this time until we uh can regroup and uh form uh reform this proposal. >> Do I
006have a motion and a second? >> So, moved. >> Second. >> Any comments or questions? >> I just had another question. Um are there other people using this tower, other groups? um companies or anyone else that could possibly chip in. >> So the tower, the radio tower itself is just utilized by us and I believe a company named Four Rivers uh who does uh pay us lease or it's part of the purchase agreement that we had when we bought the radio station. So it's not revenue generating like the cell tower is. Um we did plan to have space on the new tower for additional antennas if needed. Uh what we're seeing is a large disparity in the cost. Uh for instance, the foundations for uh for this were in excess of $130,000 which seems ridiculous
007no matter what the size was. Uh the engineering costs that they carried as the low bidder uh seemed excessive as well. Uh not to mention that they had uh almost $40,000 in an electrical service to a small 6x20 building that's going to house the radio equipment. Um so things just weren't lining up from a financial standpoint. So I think we need to go back. We've been started analyzing. Are we just going to leave the old tower in place? See what we can do about the guide wires. Do we reorient the existing tower in order to get the guide wires out of the parking lot and the playfields or do we need to go more defined uh bid spec section to kind of take any of the guesswork out of this? This was a delegated design.
008So we basically just gave them general information asked them to design the tower to design the foundation and we think there was some guess work that took place during that. >> Okay. Thank you. I think that predominantly answered my question regarding the process and next steps uh that you'll be taking around this. Um is there any concerns of timeline for the rest of bid pack 2 if uh we have to reject these and then go back to the drawing board? Does that impact any other timelines? >> The only timeline it affects is a small parking lot for those fields. Those fields are at the very end of the project. So there there is no sense of urgency right now. Uh so that's why we feel very comfortable recommending this as well. We'd have time to
009re-evaluate, regroup, make sure our budget was right where it was supposed to be, reanalyze whether we put this out as a fully designed project and see and see what we get number-wise there. >> Appreciate that and as well as the discipline to uh stay locked down in the process. So thank you. Mr. Slaughter, I recognize that you have an incredibly busy summer ahead um in addition to the high school renovation, the facility study, all of those things. So, please keep us posted on the timeline for this. I app we appreciate you pulling this back and kind of regrouping, but also just want to make sure that we're able to support you as you juggle so many other projects. So >> no, my expectation would be to get this back out in the fall. >> Okay,
010that's reasonable. Thank you. >> Okay, >> certainly. >> Um all in favor say I. >> I I >> Okay, motion carries. >> Okay, the next item that we have is uh recommendation to seek board approval for job order contracting. Uh we solicited bids from for a variety of services including site work equipment, general contracting services uh using hourly rates as needed as directed by the district. Um we reached out to multiple vendors. Unfortunately, we only got one bidder who responded that is Twining Construction Company. Uh they have a very good reputation as a company. I've worked with them over the last probably 15 20 years. So we are familiar with them as a company and I reviewed all their hourly rates and they were very much within reason of common market uh costs. So we
011feel confident in recommending even though there was only one bidder that we move forward with this uh with this contract. So this would be for additional snow plowing equipment. If there's something that our crews couldn't handle, we would bring them in on an hourly basis for additional supportive services. We're not locked into spending any money with them, but we do have hourly rates for an as needed to uh and this would be for a year period. >> Okay, perfect. Do I have a motion and a second? >> So moved. >> Second. >> Any comments or questions? >> Okay, seeing none, all those in favor say I. >> I. Any opposed? Motion carries. >> Thank you. Let's move on to item 3D. This is the recommendation to seek board approval to award the contract for passenger
012elevator preventative maintenance contract. Uh the district did advertise and solicit bids from 14 vendors. We received four bids for passenger elevator preventative maintenance service. Uh we have not done this in the past years. We only took a maintenance contract on the high school. Uh so when other elevators did break down uh we paid a much higher hourly rate because they weren't under the service contract. So this service contract uh will be for all passenger elevators in the district include an hourly fee that is capped and it has the uh requirement to extend you can see the annual percentage increase for up to five years if we choose to do so. So, the bids came in anywhere from $15,120 a year to $79,200 a year. And the hourly service rates range from $295 an hour to
013$415 an hour. Uh so we are recommend moving forward with this uh pending uh reference reviews that we're conducting right now. >> Great. Thank you. Do I have a motion and a second? So moved. >> Second. >> Any comments or questions? >> I just have a quick question. On the um on that sheet, there's an increase column. Is that an increase from current costs or >> uh so no, this is an increase per year. So the contract is based for one year and then we have four additional years at our discretion and that is the cost of increase as we go year to year. >> Thank you. Great. Thanks. Mr. Slaughter, just confirming monthly PM on all elevators or are they on a quarterly cycle? >> No, this is monthly. >> It's great. >> And
014there is a list in the bid package. There's a list of uh tasks that have to be performed on the monthly basis. The only thing that's not included is repairs and parts, but they are supposed to supply that in their monthly report. anything that's recommended for repair, we will review that and see if it's a needed necessary repair or is it a nice to have repair and then move from there. >> From a financial perspective, it's a it's a really good bid. So, it's great to see >> and I recognize that we've received parent feedback in the past, too, on this matter. So, appreciate you ensuring that our buildings were accessible or all floors of our buildings. So, thank you. Um, and we're in good repair there. Um, okay. I think we have a motion
015and a second on the table. All those in favor say I. >> I. >> Okay. Motion carries. Next item, Mr. Slaughter. >> Okay. The last item that we have is for E. That is for approval for a proposal for facilities management software platform. Currently, we use what's called uh school dude as our facility maintenance, work order, and facility use software project. uh that was recently purchased by Seammens and we have been notified that they are no longer going to support school dude. They are moving to a new program called Brightly. Um I know that we've come before you with several seammen's contracts over the years and they tend to be very salty and expensive. Um so we started looking at other options. So we took a look at uh Brightly the new software program that
016uh Seammens is proposing. We reviewed FMX the firm that we are recommending and we also looked at incident IQ which is currently being used by the IT department. So in evaluation of all three of these not only from a financial standpoint but from a use standpoint by the district uh we selected FMX. They also happen to be $2,450 less per year than what we're currently paying and they have agreed to give us a three-year contract with no rate increase. Uh we did solicit uh other feedback from other members of the district. So our heavy users uh like Donna Norton and facility use and Denise Leech at the high school. Of course the high school has the most amount of use. Not to mention our mechanics and and other folks in the district uh also participated
017in the review and analysis of this software program. So we're recommending to move forward with uh FMX. >> Perfect. Thank you. Um do I have a motion and a second? >> So moved. >> Second. >> Any comments or questions? So, as a current FMX user, uh it's robust. It's incredibly robust and will absolutely meet the needs uh of the district. So, I'm glad to hear that we're moving forward with FMX as the product. Um I think the biggest question that I have is uh it's only as good as the training and onboarding to roll out the system. So it's with school dude already being in place, what work is being done, what work will be done to transition the team so that they're ready to use the system effectively. >> So uh Mr. Sean Ryan
018who's on the meeting, I'm going to cold call him out here maybe to provide a little input where he is from. They were currently FMX users. So he is uh been tasked with rolling out the uh training uh of this document. Mr. Ryan, you want to talk a little bit about what you've got planned for this? >> Certainly, Mr. Slaughter. Uh, great question, Mr. Bell. So, we're in the data migration part right now. So, FMX has just jumped into our software, and they're starting to pull out all the room locations, all current work orders, all preventative maintenance tasks, and they're starting that process. We are uh kind of starting fresh in essence because a lot of times with these older systems, you have so much information that you don't even need anymore. sort of to
019kind of purge and start fresh. Uh we're going to be focusing a lot of our attention on the secretarial teams, the head custodians because they're going to be doing a big bulk of the lifting. Uh as well as so it'll be individual trainings for each one of those groups, working with the FMX coordinators. Uh they've been great so far, kind of setting up how we want that tiered approval approach to go for both facility rentals as well as work order systems. I've also connected with my previous district. they're going to allow us to uh that the person that runs their facility rental portion of it now they're going to allow us to bring her on and help train and onboard all the the secretarial teams uh with that that transition. So yeah, I'm excited for
020it. It's a it's a great system and it's so much more user friendly on every aspect. >> Completely agree and really appreciate the attention to making sure that it's not just a facilities project, but that it's truly embracing everybody who's going to be a part of using the building effectively. So very smart. Thank you. >> Yeah. >> Yes. My apologies. I think one thing to add to that is uh it also reduces the paper. Currently right now with school dude we have basically a paper sheet that you fill out for facility use and then it goes through the email chain gets posted to school dude then the invoicing gets done by paper as well. So uh this was this will streamline from a facility use standpoint uh all that paperwork out. It also integrates schedule
021star that the athletic directors are currently using. That all gets migrated in automatically to FMX where we had to manually enter it in school dude and uh change anything manually as well with our sports schedules. >> Perfect. Great to hear. Um and great qu questions. Appreciate the committee there. Um all in favor say I. >> I. I. >> Any opposed? Motion carries. >> Thank you. So that is everything for the items recommended for work session. We'll move on toformational items. The first item is Mr. Gilmer's construction video update. Mr. Gilmer, whenever you're ready. >> Construction progress continues at a rapid pace here at North Penn High School as crews push toward another busy summer of work and major milestones across the campus. This is your May 2026 construction update. Inside Cape Cod, first floor classrooms
022are really beginning to take shape. Crews have completed drywall finishing in classrooms and have started painting walls, bringing color and life back into the renovated spaces. [music] Floor grinding continues throughout the classrooms and corridors as preparations begin for the next stages of finishes and installation work. Electrical crews are continuing installation of outlets, lighting controls, and communication lines throughout the first [music] floor, while mechanical teams are hard at work installing new unit ventilators, boilers, and automated temperature control wiring. Plumbing crews have already completed installation of new water fountains near the first floor bathrooms and are now connecting new gas piping for the updated mechanical systems. Looking ahead, crews will begin installation of wall tiles and ceiling framing while continuing progress on mechanical plumbing and electrical systems throughout Cape Cod. Over on the Apod Edition area, major
023structural work is continuing to move forward. Contractors completed paving near Crawford Stadium and storm water installation routes, while foundation work and exterior block walls for the new addition continue to rise from the ground. Wall panels are also being installed on the new firewall separating Apod and the Apod edition. Electrical contractors continue extensive underground [music] infrastructure work, including installation of duct banks and conduit systems that will support the relocated 35 kilovolt transformer and new electrical gear serving the campus. Meanwhile, work is also progressing on the new transportation building with excavation, reinforcing steel, [music] and concrete placement now underway for the building footings. With graduation just around the corner and students returning at the end of August, construction teams remain focused on keeping the project moving [music] safely, efficiently, and on schedule for the next phase of
024transformation at Northbend High School. This is your May 2026 [music] Northbend High School construction update. >> Thank you, Mr. Gilmer. Great video as always. Greatly appreciate that. The next item that we haveformationalwise is the high school update from CHA. With us tonight, we have Mr. Bill Hamley who will provide that project update. Mr. Hamley. >> All right. Thank you very much, Mr. Slaughter. Uh, good evening everyone. Um, FNO update May 2026. Project approvals. MPDS permit bid package 3 is included in the MPDS permit. JPOD require permit modification. This process has been started by the design team. Bidpack 4 will also require uh an NPDDS modification. Township board of supervisors granted final approval September 25th. An agreement security was recorded December 17th of 25 uh allowing bidpack 2 work to commence. uh HOP for Somnitown Pike
025was uh finally received March 27th, 2026 and construction is nearing completion of all of that work along uh Somntown uh including top soil and seating. Pentat is still exchanging comments uh with an engineer for Schneider Valley Forge roads. Uh cycle 3 started May 18th and presented no delaying any work. So we are still on track. Building code review transportation building was finally achieved completed and permits issued May 6 and and as noted construction is ongoing. New radio tower design as was previously noted uh tower was out to bid advertised pre-bid conference bids received and were higher than anyone had anticipated. So options are being reviewed. transportation building as indicated permits were issued and um construction of foundations is underway. We currently have three tractor trailer loads of structural steel on site uh to be started
026for erection within the next few weeks. Bidpack one natitorium kod renovations. Uh we have some final work related to uh bid for the second floor uh with the stair pod can be incomplete. Uh first floor renovations are underway and are scheduled for completion in August and we will be taking over offices and nurses suite at the end of school once the school has had time to move their materials out of those spaces. Uh we also have upcoming work um curtain wall replacement as I indicated. Uh also the uh new scoreboard and graphics install in the niatorum uh that is scheduled for this summer. Bidpack 2 as the that great uh video showed. Um we continue with our underground work, our foundations. Uh we have all the water basin work completed, our water line tied in.
027Uh foundations nearing completion, which is going to be a big milestone to getting the underground concrete work finished. Uh we've started plumbing work also underground. Um, abatement in Apod windows was also completed last weekend. Uh, work upcoming, preparation for graduation, making sure that we have a safe walkway path from the high school building to the stadium. Uh, foundation firewall ongoing. Transportation building pad continues with foundations and underground services. Electrical underground 5KV and 35 KV switch gear routing. New storm water across the bus loop and abatement and demo in Apod is scheduled to begin uh week two weeks after summer uh school is out in June. Bidpack 3 which includes auditorium, gyms, main lobby, JP pod, HP pod and extensive site work. We have uh 90% design documents um and we are continuing enduser meetings as
028needed work upcoming. We have bid pay package three estimate and phasing is ongoing. Constructibility review and design work ongoing. We're looking for bidding in early 2027 and start work the end of 2028 which also does include some embaitment and we'll have an abatement prime contractor. Um we had no injuries reported uh during this past uh couple of months. Uh we had just one total uh throughout the project. We continue to emphasize crime and PPE on at times while on site. Uh also cleaning roadways, closing gates, keeping dust down. Uh this one here is for bid pack one. Uh emphasizing the percentages completing of the different activities and the different levels. uh 98% done for third floor, 99% done for second floor and as I indicated um the admin and nurse suite will be done this
029summer and as you can see we still have a current remaining contingency of 468,219 remaining and a summary for bid pack two uh we have staging area complete 75% % tree removal 95% uh structural steel framing hasn't started but that is scheduled to start this summer and duck banks for a pod is nearing 75 70%. Mhm. [clears throat] >> And for this bid F package, we have a current remaining project contingency of 4,700,000. Classroom energy summary upgrades are estimated to provide more than 50% reduction in total energy usage. Windows reducing thermal transmittance by 76% and solar radiation transmission by 52%. Wall insulation throughout reduces thermal transmittance by 70%. New roof has six times more thermal resistance. New LED lighting reduces power density by 75%. Adds occupant control and improves lighting quality. And of course then
030our HVAC and central heating plant reduces natural gas consumption by approximately 18%. By improving also air quality [snorts] and the project as we stand still remains on budget. You can see here our estimated project budget costs of 31 million for bid pack 1, for bid pack 2 and estimated 89 million for bidpack 3 and so forth. Um we do have of course our 10 million 570 for transportation building uh work that is ongoing. That sums it up. Uh thank you. I have any questions? >> Does not look like it. >> Okay, seeing none, we'll move on to item number 4 C. Thank you, Mr. Hamley, for your uh update report. >> Uh there have been no changes to the 10-year capital plan. >> Uh what we're going to talk about shortly will greatly uh add
031to that. We're going to start adding adding back into that. Right now, as you know, we're working through a full facilities assessment with CMTA and Trader Group. Uh they've spoken with all the principles to date. They've walked through all the buildings to date. Uh we're sharing this information with them as well as the demographic study as soon as that's done and some more site visits earlier in the summer. So, I I expect that to change pretty significantly once that report is issued. >> Any questions on the 10-year capital plan? >> And don't worry, I'm looking forward to the updates. >> Yes, I think you'll see it, you know, increase in uh detail and and quantity as well. All right. Item 4 D is an upcoming change order. This would have been in the items recommended
032for work session, but I didn't get the numbers until earlier today. So, I just wanted to give you a heads up. Uh, so we are installing uh five additional classrooms, proposing to install five additional classrooms into the IMC. And if any of you have noticed on our phasing plan that we share occasionally, not every time, uh we keep a classroom count of how many classrooms we are negative and positive. So we've had several discussions on how to offset the uh delays that we had early on with approvals and some of the winter delays we had getting started. So, in coming up with this plan, uh, we feel that we can get the project back on track to its original schedule by August of 2027. And in doing that, we're going to attempt to do the
033APOD addition and the APOD renovations at the same time. So, in order to accomplish that, we were negative 10 classrooms. In working with uh principal Hassler, we were able to find five additional spaces that we were able to convert to temporary classrooms and then we need to add five additional classrooms in the IMC or library area. So this cost is for the general contracting portion of the five additional classrooms. We still are waiting on an electrical cost which will be a bit more minimal, but I just wanted to give you folks uh a heads up as to where this number is. I have not sat down and gone through it line by line with them, which I will do shortly. Um but just trying to give you a heads up on this. Uh this will
034be presented at the next FNO meeting. So Mr. Bell, I see you have your hand raised. Question on that? Just a curiosity on the sequencing here. So the goal is to get back on track by summer of 2027. Um one uh two different questions for it. One is does the IMC temporary classrooms do they stay in place after that point or will they be decommissioned because you'll be back on track? >> Uh no they will stay in place until we renovate the E-Pod and Epod. So that would be uh obviously we're doing AP pod next. Then we go to Bpod. Then after B pod we go to D and E pod and then C pod last. So once we do full renovations to the library IMC area then that will take away those temporary classrooms.
035>> So we'll be down seven temporary classrooms that we had been using by then. And that's always been the challenge with this project. As we get further and we renovate spaces, we're going to start losing our temporary classrooms. So, we're trying to find a way to make that work and work out for the school as well. >> Second question, and I'm sure you've talked about this with Mr. Hassler at Nauseium. Are there is there still going to be space in the IMC for students to access or is this the consuming the entire IMC? >> No, it's not consuming the entire IMC and we've met with the the two folks that run the IMC. Uh had some input from them on that. we've been able to give them enough book storage in that area that they
036feel good about what's going on. Obviously, their space is being reduced greatly um for, you know, the kind of tables and chairs kind of area, but we're trying to keep as many books on site as possible with getting these additional classrooms and still giving them flexible space to function. So I think we've all come to a compromise. No, >> I appreciate the third way thinking by all parties. So thank you. >> It sounds like you've worked through all the issues that it sounds like this is going to meet kind of a an initial catchup but then ongoing swing space which I know from that report yeah the fluctuations and the changes I think were a lot to manage. So, um, so is this you said this is going to go on our next FNO. Are
037you sure like or is it or would it be better to go on work session or keep it on FNO? Totally up to you, but >> we could go straight to the board with this if you would like, but I feel confident that um if we get agreement at the FNO that uh we'll be we'll be fine moving forward. >> I'll turn this back over to my fellow committee members. Is this something that we'd be okay taking directly to work session or do we want to have come back at the next FNO? >> I think work session is fine. I completely agree. >> If you have all of the information and you're ready to move forward with it, Mr. Slaughter, we Yeah, we would be happy to see that move forward. >> Very good. Thank
038you. I will make that happen. Appreciate that input. Any other questions on the additional temporary classrooms? Seeing none, let's move on to item E. So, uh, the district engaged TMCO uh, roofing company to perform a, uh, district-wide survey on every building in the district and the roof with the exception of the high school. So, what this report from the cliffnotes version of it, it's uh, several pages. I had to really crush this down to get it as an attachment. Uh it was a really huge file. Um but what it does is it breaks down every building by roof sections uh and by their warranties, when they're under warranty, when they're not under warranty, and then it went as far as to address priorities. So um some highlevel uh highlighted items for this. The district has
039over $80 million worth of roof value. That's new replacement value. Again, not including the high school. If you add the high school in, you're at over $100 million worth worth of roof value. Um, the roofing work was broken down by sections at each location. So, even though you may see a school there, it's not necessarily the entire roof. It's just the sections that are either in poor condition or out of warranty or recommended. The roofing work is broken down by out of warranty, which would be an immediate uh address. Then items set to expire in 0 to 5 years, and then items that would be greater than 5 years. Some of the key concerns that they were looking for are drainage of the roof, existing roofs, the aging EPDM, especially the seams. Uh the fields
040usually hold up very well. It's the seams that usually are the problem. And then any of the modular buildings because they contain a variety of roofs, some are shingled, some are EPDM, their connection points are always suspect. So the sectional immediate priorities shown were the ESC, Gwen, North Wales, Oak Park, Penrook, Penfield, Pendale, York Avenue. Oh, I said Penrook twice. I'm sorry. I just caught that. Um, so the immediate priority work cost impact is estimated at $15 million. So naturally, we wouldn't recommend doing that all in one year. What we would do is start evaluating the immediate priorities and scaling them as to what is an immediate response and break that out over probably a 5-year period and address that in sections. And I'm sure the facilities assessment will reflect that. They're going to use
041this report as input into their facility assessment report. So obviously anything that would fall under the immediate category of construction and the facility's recommendation obviously the roof would become part of that otherwise it would stay outside as a separate contract. Um so that's how we will address this going forward in the uh roof. So essentially what we look for in the long term is going to be assigning capital funds to roof work every year throughout the district and addressing this and as we move through the entire district by the time we get to the end it's time to start over again because it's a 20 to 30year process. The warranties are typically 20 to 30 years. So that cycle lines up with each other. So it will be, you know, forever money that we need
042to put in the capital plan. So it's a huge obviously 544 pages. It's a big read. Um but I'm welcome to take any questions that you may have on the roof report. >> Any questions from the committee? >> None here. The only other the qu the only question I had was there is there any of this capital already in next year's budget. Mrs. Hower, >> so we we don't have a dollar value for next year's budget. Uh Mrs. Hower and I are working on that right now. So once we have that assigned, we'll go to the top of the capital list and see where the priorities are and address it that way. Top down >> uh as the list is rated. >> Okay. >> There is roof work on the list. So, a lot of
043this work was already known is already in the capital plan, but this is expanding on it a little further than how it's broken out right now. >> And just for clarity, when we approve the general fund budget, which is fund 10, you would be approving moves into the capital fund, which is fund 39. Um, and so you're not actually going to be approving these projects per se in the general fund 10 budget because they would be paid for out of the capital projects budget. So we have funds in there and when we uh next on next Tuesday we'll we'll have a discussion about fund balance across 10 and 30. Um we have other funds um that don't really play into fund balance like the enterprise funds and the um our our health insurance fund. So
044those aren't really come up in conversation regards to this. Um but we will have a conversation about the fund 10 fund balance um and the fund 30 fund balance the 30's funds fund balance. >> Okay. Really? Thank you. Yeah, >> Judah, >> I have a quick question about um the state of the middle schools. So, we know that they were two out of the three were renovated in the early 2000s. Is this just a product that they're that the roofs were redone then and are are beyond the wear and tear and the warranty has passed or was that work not completed at that time? >> I would have to get you a definitive answer on that. My my gut tells me that um a some of the roofs at the three middle schools are out
045of warranty. So, they were not addressed at that time. Um, I know we just did the roof at Penbrook several years ago on the modular classrooms, but when I took a look and walked the roofs at the Penfield classrooms, a lot of the shingles were curling and cracking. Um, so they they are in need of replacement. Um, but this is again section by section. So for instance, if you took Pen Field, there might be >> 13 sections of the roof. So not all of them would be addressed there. It would just be whatever sections were in poor condition were not under warranty at the time. Unfortunately, warranties are all different based on the company, the type of material, and the longevity. So, you could have some stuff that's a 20-year warranty and then a different
046section of the roof in the same building that's a 30-year warranty. Shingles are typically 15 to 20 years. You can buy a higher grade builder grade shingle that may come with a 25 to 30ear warranty, but that is not what was used on the modular classrooms. That's more of a 15-year shingle. So, >> so there there's a chance that with those with Penfield and Penbrook that portions when the renovation was done, portions of the roof were redone, but some may not have been >> and that's to remediate those sections. Okay, >> that's correct. >> Okay, >> so for instance, the auditorium roof may not have been done while the classroom additions were done during renovation. So this would include the auditorium roof or the gym roof or the cafeteria roof and not necessarily the classroom
047area. >> Okay. And just for the public that is viewing that is also then why we have like the ESC listed twice is for different sections of the roof and so buildings would be >> right. No, I had Penrook listed twice. That was a fat finger error on my part. I apologize. I think that the educational service center like sections A and B and section C are listed separately in different >> on on here. Yes, that's different sections of the roof and different different reasons for um renovations. You'll also see under the recommendation there are some items that are full replacement that are there are other candidates that are uh for restoration. So restoration would not be the removal of the roof. It would be a cleaning and application of a membrane coating that would
048go over top of the roof. Less expensive, gets you a 20-year warranty, but you don't have to all the cost of removing the roof. And when we remove a roof, we have to increase the thickness of the installation based on the new codes. So there are is some additional cost there mostly revolving around uh where weeps are you know and metal flashings and parapit walls and and stuff like that. So a replacement gets a little more complicated than a restoration. >> Okay. I just want to repeat something that you said because I think this is something that as a community we need to normalize and that is there will be a constant roof roofing work done within the district. We will take it in order of priority and when we finish we have to start
049over. So our buildings require ongoing maintenance. So we will constantly be in a state of of upkeep and management and maintenance. That's correct. And this does not mean that because you're the higher priority that we're ignoring the roof. Obviously, we treat every leak with a sense of urgency and we still have preventative maintenance done to the roof and repairs done to the roof in the meantime prior to full replacement. >> Perfect. And I love how you broke it down by different types of service that will be done. So, thank you. This has been very helpful. >> Thank you. Okay, if there's no further questions, it's time for our student representative update. So, Audrey, do you have anything for the committee today? >> Hi. Um, no, I don't really have any updates for you. Um, but
050we will continue to uh communicate and connect via email. And I do think Casey has a question. >> Uh, thanks Audrey. Uh, I'm running an event next year at the high school. So, I just wanted to know how much of APOD, like if the entirety of APOD or just some parts of it, would be demolished by the beginning of next school year. >> The entirety of existing AP pod will be off limits for next year. >> Okay. Thank you. >> So, that'll be closed from this summer all the way through till next summer. It'll be September of 27. New AP pod will be open by then. Thank you. >> So that means you're you're both juniors. So are we going to see you again next year >> on FNO? >> Hopefully. >> Okay. >> I'll
051reapply. >> We hope to have you both back. It's been really just a pleasure to work with you. We appreciate your questions. We appreciate the perspective that you bring. Um and really do wish you all the best as you head into your final weeks. Um and then and and hope you have a wonderful summer. Um Mr. Mr. Slaughter will keep things going and we'll keep um busy and we'll have a lot to catch you up on. Um and we do hope that we'll see you again in the fall. >> Thank you so much and thank you for the opportunity and giving us a voice. >> It's been good. Appreciate you both. >> Yeah. Thank you both for your service. Okay, Mr. >> I'll turn it back over to you, Mrs. Ramage. >> I think that
052means it's time for um our public comments. >> And we do have one hand up uh right now. >> So, I'll read the statement. The public is hereby advised that this meeting is being recorded. Any residents or taxpayers who speak must state their name and municipality. The comment is opportunity comment opportunity is limited to three minutes. As a reminder, the audience of citizens portion of the meeting is not designed for debate or discussion with the board. When appropriate, individual school directors may choose to respond to the public to the to the public comments that have been made. Once the audience of citizen period has concluded or request that are that a member of the administration follow up with the speakers after the meeting. Members of the audience are asked to limit their questions and comments
053to matters being discussed at tonight's meeting or matters that may come before the facilities and operations committee. >> Okay. Up first is Jason Laneir. Jason have enabled your microphone. So when you're ready to begin, please state your name and municipality for the record and begin your comments, please. Let me double check. I think I got you there, Jason. Yep, you should be able to speak. Can you try again? >> Oh, he's in there twice. Stand by. Think he's having an issue. Let me try this. How about now, Jason? Do we have >> Sorry about that. Yeah, I uh talk about fat fingers. I you know, I try to pan back and forth and here we go. So, I I got in there uh I logged in twice. I apologize about that. Um, I jump right
054into the the the roofing contract. A lot of good information there. I only was able to look at that for about four or five minutes here. Uh, while Mr. Slaughter was talking, I did notice in sort of the the top end summary that that NAP was missing in terms of its assessment. I'm I'm assuming it's really not needing much work doing uh to do because it's it's a it's a very new roof. um just as an oversight there. Uh but I had uh drilling into what needs to be done. I do have some questions regarding warranty and what that means. So there's a couple of projects, a couple of roofing systems, look at Pendell for instance, which says it has a warranty and when you go down, it's also in urgent need of repair. So
055wouldn't the warranty then I mean everything that's about or is approaching or you know still in warranty but ending coming up in warranty ending wouldn't we want to prioritize those first and get the manufacturer in here to fix their their faulty working chip or whatever that is causing the the the current assessment problem. Um, so that yeah, you know, prioritize the things that need to be done and and what does that warranty mean? Warranties sometimes are a little funny, I realize, and they don't mean what you might necessarily think they mean, but uh, logically that would make the most sense to me. Also, when we're doing restoration, are we going to be using instead of uh matte black roof roofing material, use less thermally dense or thermal uh inhibitive uh material that are lighter color
056white or uh I guess there are some that have some sort of reflective paint which which help to reduce thermal loading in the building. Uh so if we're going as we are renovating or I should say maintenancing and updating or restoring would we also be using a different uh surface material to do that restoration? Uh and I think there was one other question but it's it's uh it's evading me right now. So I'll leave it there and uh love to hear some feedback. Thank you. >> Thank you Mr. Lineer. Mr. Slaughter. Would you like to respond to any of Mr. Laneir's comments? >> Certainly. So, you're you're absolutely correct, Mr. Laneir, on the warranty and what it means. So, uh you know, most of your EPDM roofs, uh they warranty the field, but they don't
057warrant the seams, uh nor do they warrant anything that goes vertical. So, uh, you know, a lot of times termination bars come loose or the seams start to pop and pucker and those items are not covered by the warranty. Obviously, anytime we have an issue with a roof, the first thing we do is to seek out the warranty, contact the manufacturer, let them come out and evaluate and tell us that it's not under warranty, and then we compare it to the actual warranty to make sure before we proceed with a repair. Um, moving forward, um, you know, one of the things that, uh, we we like about using TMCO product, which the district has been using for, I believe, the last seven years or so, is that it is a end-to-end warranty. So, similar to
058a bumper-to-bumper warranty. So, they cover flashings and everything. There's nothing on a on their roofs that is not covered by warranty. Um yes on as a followup on the restoration uh that material is white in nature. Um so when that is placed down everything is cleaned thoroughly. They then place a wet barrier down and then a scrim sheet is placed into that and then multiple co coats of top coating but it's all white so you do get reflective uh benefit out of that. Likewise, the last several roofs that have been installed are a TPO product, which is a white product by nature and it also has some PVC in it. So, it's a little heavier duty than the rubber. So, uh that is the product that we will continue to uh specify as part of
059our projects going forward. So, I believe that covers almost all the questions he asked. I believe >> thank you Mr. Slaughter. I think the one piece was about NAP and so yes, the the roof was completely redone at NAP. So I'm assuming it will be the first to be added once this is completed. >> So the roof at NAP was done prior to construions of it that were done during construction, but the date gap between the two is roughly five years. So that NAP is all under warranty. And uh so that's why you don't see it in any of those lists. >> Perfect. Okay. Thank you. So um our next facilities and operations committee meeting will be held on June 30th immediately following safe schools at 5:4 which starts at 5:45 and will be held
060in a virtual format. Any other business or any other comments from the committee before we adjourn? Okay. Uh, Mr. Gilmer, thank you so much for your video. I feel like the um overhead shots from the drone paired very well with the discussion about graduation and safe schools. So, I encourage the community to watch the safe schools meeting to prepare for graduation and then watch uh Mr. Gilmer Mr. Gilmer's video here um so that you fully understand um kind of what is at play um for this grad this year's graduation. Okay. Do I have a motion and a second to adjurnn? >> So moved. I'll move. >> Okay. Have a great rest of your evening and we'll see you all again soon. Good night everyone.