001Okay, our webinar is live. Our YouTube feed is also live. Miss Mc Merry, the meeting is yours. >> Thank you, Mr. Gilmore. I'd like to call the August 25th Facilities and Operations Committee meeting to order, and we'll start with our pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. All righty. President Mc Merry, can I make a quick announcement, please? >> Yes, please, Dr. Bower. >> Yes. Uh, so good evening everyone. First, happy uh first day of school Eve Eve and uh thank you to all of our facilities staff in helping to prepare our buildings. Uh they are sparkling and it's really exciting. uh we have an action-packed
002agenda so I won't go on and on thanking everyone but I do want to share that at our last month's finance meeting we mentioned that we will host finance and work session both with the same start time uh so that once finance is over we can roll right into the work session we are going to do the same with our safe schools committee and the FNO committee uh so the start time for FNO next month will say 5:4 45, but Mr. Slaughter has already kind of prepped the agenda for next month to say this will be immediately to follow uh the safe schools committee meeting. So, we will probably still start closer to 7:00 than we do 5:45, but we don't want to have to wait 15 20 minutes instead of just getting on with
003it. So, thank you for that. >> Yep. >> Thank you, Dr. Power. All right. So, we'll start with our agenda. First up will be the approval of our meeting minutes from the July 28th facilities and operations committee meeting. May I please have a motion? >> Moved. >> Second. >> Thank you. Um is are there any comments or questions? Okay. Hearing none. Um all in favor say I please. >> I. >> Okay. Um there are no opposed. So the meeting minutes are approved. So we'll move right into um agenda item three. And Mr. Slaughter, I'll turn it over to you. Thanks. >> Thank you very much, Director McMerry. Uh, good evening, ladies and gentlemen. Thank you for attending the facilities and operations meeting for August. Uh, the first item we have recommended for work session. Mr.
004Linsky, if you want to bring that up, please. Thank you. The first item that we have is the recommendation to seek board approval of bid package one burrow construction PCO number one. This is a time and material change order. This work took place in order to accommodate the piping on the third floor. Uh we investigated the removal and replacement cost of the ceilings that was estimated at $65,000. CHA and North Penn School District was able to solicit the township to allow the ceiling removal and this work was uh performed time and material in the amount of $4,49322. This would only be for uh no ceilings in the second floor KPOG classrooms for September, October, and a portion of November when the renovations to second floor take place. Okay. Thank you, Mr. Slaughter. May I please
005have a motion? >> Okay. I All right. So, Mrs. Ramage and Mrs. Stole, both first and second. Um, any comments or questions? >> Just a quick comment that I know that Mrs. McMerry, you go through these change orders um in great detail and um Mr. Slaughter, you and you both work together at the NAP project. So, um I'm confident that these change orders are reviewed and only put forward um after, you know, extreme due diligence and I appreciate that. Thank you. >> Thank you, Mrs. >> Mr. Slaughter. Mi Mrs. Ramage, do you have any questions or comments? >> No, no, thank you. >> Okay, Mr. Slaughter, so I understand this is happening for this phase. Would it be anticipated that we would see the same type of configuration in um phase two? >> No, this
006was uh all part of the uh science casework. So the the large amount of plumbing piping that had to take place caused uh this issue. So there are uh no further science case work in all of KOD and we'll be ready for this when we do the CP pod work. >> Okay. Thanks so much. All right. >> All right. Um, any other comments or questions? Okay. Hearing none. All in favor say I. >> I. >> All right. There are no opposed. Motion passes. Thank you. >> Thank you. Uh, Mr. Linsky, the next item up, please. Uh, this change order is also from Burrow Construction. Uh this was for uh PCO number two bid package one time and material change order. Uh during the uh excavation to install the feeder conduits for the new transformer location
007as requested by the township, we discovered previously abandoned chill water lines that were in direct conflict with the conduit location. So this represents the cost to remove and dispose of those lines so that work can continue. This was done on a time and material basis and that uh as a unit cost that we uh had submitted as part of the bids. Uh so this will be again a no cost change order as it will be uh used in the allowances. The amount of this change order is $3,712.74. >> Okay. Thank you. May I have a motion, please? >> So moved. >> Mrs. Ramage, Miss Mrs. Stole second. Second. Okay. Um, any >> second. >> Any comments or questions? Okay. Hearing none. All in favor say I. >> I. >> All right. There are no opposed.
008Motion passes. Thanks, Mr. Slaughter. >> No problem. The last item we have is amendment to the contract for the transportation high school and transportation existing features contract. Uh this is for Cowan and Associates. Uh so um excuse me, recommendation for the approval for placement on the action committee meeting at September 18th. This is an increase to their contract amount in the amount of $4,24760. This work represents additional work that was requested as part of the comments from M Montgomery County soil conservation and Pelmanson Township during permit review and NPDS permit review. They requested wetlands delineation flagging down by the dam. They requested the AEF courtyard asbuilt points and updated base plans provided. Uh, this additional cost represents the above work in the amount of $4,24760. >> Okay. Thank you. May I please have a motion?
009>> So moved. >> Mrs. All right. Mrs. Ramage, any comments or questions? >> Is this the um is this the only thing that needs to be completed to get that permit from the MPDS or whatever it is? So, this work was already completed in March. They just got around to invoicing us for it now. Oh, >> okay. So, we're all good on that permit because that permit's the one that's really difficult to get, right? >> Yes. >> That's the That's the one that we're waiting on with baited breath. >> Great. >> True, true, true. All right. Any other comments or questions? >> All right. Hearing none, all in favor say I. >> I. I. >> There are no opposed. Motion passes. Thank you. >> Thank you. Uh the next item we have on the agenda
010would beformational items. Uh the first item we have for information is a video presentation by Mr. Gilmer for an update on the construction project at the high school. Mr. Gilmer, >> the North Penn High School renovation project is hitting milestone after milestone. With just days until the first bell, here are 12 big updates you need to know this week. Number 12. The propane tank was relocated last week. Service panels were shifted and buses topped off. All buses are rolling while paving prep begins around the new propane station. Number 11, waterline work under the future A-pot edition is ongoing. The new service connection is in, tested, and flushed and waiting on lab results this week. Number 10. Across the practice field, a major water line is complete. Crews did hit rocks and utilities, so the line
011was lowered to keep the project timeline on track. Number nine in the natitorium. Sprinkler head changes are wrapped up. New fan motors are installed, primer and paint are on the ceiling and sound panels are going up. The scaffolding that'll be gone in about 2 weeks. Number eight. Kpot is buzzing with upgrades, not bees. Duct work, new exhaust fans, and demolition of old cabinets and carpet. New wall framing is already underway. Number seven, new piping and insulation are complete. HBAC is operational across Cape Cod and the pool locker room gas lines are underway. Number six, temporary classrooms are fully ready, painted, and cleaned with doors, frames, boards, and switches installed. Number five, roof replacement over Cape Cod and the main lobby is wrapping up this weekend with parapet work continuing after school begins. Number four, masonry
012restoration continues outside Cape Cod and the natiatorum keeping the exterior in step with the interior progress. Number three, Cape Cod stair tower tile removal is done with grinding and cleaning underway before fresh tiled is laid. Number two, electrical crews poured foundations for the new outdoor emergency switchboard and began rerouting fiber to Crawford Stadium. And number one, walls, paint, and final detailing are all moving fast, setting the stage for students to walk back into the building that's cleaner, brighter, and more modern. The countdown continues on the path to transforming North Penn High School. Stay tuned for more progress as we build for the future right here at North Penn. [Music] >> Thank you, Mr. Gilmer. Any questions on the video? It's so exciting to see it every time that there is one. It just is. And
013the way it's done by Mr. Gilmer is of course, you know, very creative, but to see the updates and to see the the, you know, the changes, it's really I'm not the best at words, but I it's just wonderful to see this is actually happening. >> Excellent. Any other questions before we move on? >> No, just a comment about the temporary classrooms. People have been saying how great they are, so thank you to you and your crew for getting them all together. I think people were probably a little anxious to see what those would look like and everybody seems to be very pleased with the outcome. So, >> yes, some of them are fairly large. So, I think uh people were pleasantly surprised at the size of most of them. >> Okay, without further ado,
014then uh we'll move on to item B, the uh high school project update. So, Mr. Lynch from CHA will provide his update to phase one and phase two uh schedule updates. Mr. Lynch. >> Great. Thank you, Mr. Slaughter. Boy, last month, Mr. Gilmer's video went after me. I don't know how I can follow him up, so I'll give it a shot here. Uh, Mr. Linsky, you can head to the next uh slide that talks about upcoming and recent events. Um, just a quick update on preliminary land development uh submissions and hopefully final approval. Um, a resubmitted set of drawings was submitted back to the township. We received preliminary approval from the planning commission and the board of supervisors. there's a final set of plans was submitted. Township engineer letter has been re received and responded
015to and um we postponed the August 4th planning commission meeting and will be at the uh September planning commission meeting followed also by the supervisor's meeting at the end of September. Our coordination with North Pen Water and the sewer authority is effectively complete. Legal documents have been signed to convey the water lines over to the school district. And of course you know that those water lines and the meter pits are being installed as we speak. Uh the relocation of the water service at APOD allows the new building addition to go in and the relocation of the sanitary line also allows the new building to go in above that sanitary line. The aforementioned NPDS permit submission. Um we're just waiting as Mr. Slaughter said with baited breath for um a final approval on that permit. um
016that's anticipated to come hopefully in September. It would coincide with the land development approval and then both the permit and the land development agreements need to be recorded with the county and then we can schedule a pre-construction meeting with the con conservation district in order to move earth for phase two I should say bid package two pendot permit the team was seeking county input on the plans for some town widening and that meeting was held with the county widening is not anticipated anytime soon and no curbs would be a part of that project when it does occur according to the county. So that's feedback that was necessary for the land development approval. We've also been working on the Snyder Road and Sunny Down Road pedestrian crossings as requested by the township. The pedestrian study is
017complete. Uh we need to do a little bit of work with the township on the focus of that crosswalk study for Sumntown Road and we've got everything hammered out for Snyder Road. One more meeting required uh with PennDOT will identify where the flashing school signals will be placed. And as you know, the uh existing radio towers were demolished earlier in the project and at this point we're working forward to try to find a designer to work with us on the foundation design of a new freestanding tower that'll be necessary to install prior to the completion of phase two. So, we have a little bit of time to work on that. ongoing activities. Uh I think you're all aware from uh all of the activity. Bid package one is well underway. The work in the natiatorum
018kod and the site is uh really underway and we're at the point where we're ready for the start of school with all of the temporary classrooms, the propane tank relocated, the water line work taken care of, and all of the things that would be in the way. So, it's been a successful summer and we do appreciate all of the work from the school district, the facilities department, the contractors, and really everyone who's been involved in contributing to bid package one. The transportation building is uh uh got its design complete and we are waiting for pricing through the Gordian contract with the contractor SJ Thomas. We're hopeful for an award in September and October. Our next step is a meeting with them to look at their pricing proposal uh that should be available to us in
019the upcoming weeks. Bid package 2 design documents. As you're aware, bids were received and awarded at the August board meeting. So, uh notice to uh notice of intent to award was issued to the contractors. We're putting contracts together, getting ready for a pre-construction meeting with them probably in the first week of September to get the ball rolling at least on shop drawings and long lead procurement items. Phase three or bid package three design documents continue to be developed by the design team. That includes work for the auditorium, JPOD, the gym. All of that work is being coordinated with the end users. Construction for phase three, as noted previously, would commence in 2029 and after CPOD renovations are complete. It all depends on how many classrooms we have available at the time for when work is
020completed. If we go to the next slide, the schedule has not changed for bid package one and bid package 2. The status for all of the items are uh listed here. Work in the natiatorum is continuing. As the video mentioned, the scaffold should be coming down within actually the next week. The fuel tank was relocated last week and uh teams of electricians are there to get it online as soon as this week. And much of the other strategic work for the summer of 2025 um is either underway or completed. And now we're going to shrink the construction force up to the third floor of Cape Pod and also the natiatorum and the remaining site work uh so that we can get on that schedule for turning those areas over. Bid package two, it's all about
021the NPS and land development as I mentioned. So once that's recorded, a conservation district meeting and off we go with clearing. probably the very first activities will be the construction of the staging area on the uh radio site so that we have some more room for parking for all the construction personnel. Um I had some photos that were included here. One uh that uh was not in Mr. Gilmer's video has to do with Cape Pod gas solenoid valve replacement. The plumbers have been working actively on uh the gas system for really the science classrooms. So solenoid valves and new piping have been installed up there on third floor of Cape Pod and in the ceiling of the second floor. So it was a really good effort by everybody involved to get into those second floor
022classrooms, remove ceilings and be able to do a lot of work that's necessary for both the second and third floor. So it's really going to be a benefit to the team. Next up, a big milestone for the summer was completed by Burrow and their electrical crew, and that's the relocation of the existing transformer from just behind the auditorium. So, this really required nothing more than a short electrical shutdown uh for Kod and it was really nicely done by the folks from Burrow. um really a workmanlike effort in order to go in and of course most of all safe as far as the work being completed by by that team. So that was successful. We've got a dashboard that's included in your update that identifies where we are with each of the components of uh phase
023one. Gives you an update on where we are with uh payments to date. Shop drawings are at the bottom. Everything seems to be going um well from uh each of the four primes uh standpoints. We've got our payment applications for the month of August trickling in in order to close out the summer work and get on with the business of finishing the natiatorum and third floor kod for the end of November. Really no safety issues to report to you this month. um continued toolbox talks happen on site and walkd downs by contractor safety officers. Um our biggest emphasis has really been on the contractor badging program as we get ready for the start of school so that we have a methodology to identify contractors on the job site. As I mentioned, things will really shrink
024so that contractors are on the third floor and in the natitorium. And then we also have a program of temporary barriers in Cape Cod that separates the construction folks from the school folks. So those temporary barriers are actually being installed as we speak in order to be ready for the start of school. Upcoming work kod third floor renovation, nitorium work. We want to be getting into the pool after the uh scaffold system is is removed in order to start doing pool work and deck work. There is work in the locker room that's going on now in the ceiling to do the renovations there. Water and sewer utility line work will continue for the next couple of weeks uh out behind the building and we already have relocated the fiber to Crawford Stadium. So um things
025are in good shape with respect to bid package one. Bid package two, the first step would be clearing and stripping of the staging area as I mentioned and also the area for the new transportation building. So, uh yes, anxiously awaiting the opportunity to get in and do that work before snow flies this fall. Mr. Slaughter went through the uh two TNM items for Burrow already, so I don't think I have to rehash that that this evening for you. And just a budget update as I always do at these meetings on our $259 million project with uh all of the phases outlined uh here. We're doing very well on bid package one so far with our contingency actually increasing slightly and the numbers have been updated to reflect what was awarded in in bid package two.
026So still hovering at that just shy of $260 million budget number. I believe that's the last slide and I'd be happy to answer any questions you might have. >> Thank you. Any questions or comments from the committee? >> I have a kind of a question. I was wondering is there a way to um to update us on what construction piece is like environmentally friendly and or >> like I don't know where the solar panels and that kind of stuff is going to come in like and I'm anxious to make sure that we um do try to do things in an environmentally friendly way. Is there somehow like an update could be made if like what was done, you know, this past month that is environmentally friendly or like a new technology or something like that?
027I'm I'm not sure that it's need to be done, but I just kind of think >> I think I could I think we could start by simply putting a summary together of those components of the project that um do speak to environmental sustainability. That could be whether it's um waterconerving fixtures, nonVOC coating uh materials containing materials and other components along those lines. New LED lights are obviously energy conserving. When we put the boilers in on Kod, we're going to have a uh one large boiler and one smaller uh uh gas boiler that's energy conserving. And so we have a number of those components and I'd be happy to put together at least a summary list for you, Miss Stole. >> That would be great. Thank you. I appreciate that. >> Thank you, Mrs. Stole. I
028think that's a great idea. Um, and maybe this is a better update for Dr. Nicholson, but I'm just given that so much work has happened over the summer and it is very much an active um, you know, kind of renovation zone. um what communication has gone out to students um so that they know what to expect um on the first day of school, you know, especially noting that this is the eve of the eve of the start of school. >> Yeah, absolutely. And that's for our 10th graders who are coming to the high school for the first time. This is the eve of the start of school. So, they have one less night uh to prepare. So, there is a video that uh Mr. Gilmer and the the crew Delina did a great job of
029explaining to students what uh the building will look like. Um those updates will continue throughout the the year as things change. Luckily for right now um as Mr. Lynch said, the third floor of Cape Cod and the Nadiatorum are really the only two spaces that are off limits. Um there's a small portion of second floor Cape Cod. Um but that was all outlined in that that is being sent to to families and to students. So they should be aware of what's coming in um you know when they walk in the door either tomorrow morning or on um Wednesday morning. So, we're hopeful that they all receive that, that they all have a good idea of what they're walking into. Um, realistically, the Netarium was closed when they left. Um, those that are returning for the
030the first time since uh since June. Um, and really Cape Pod um is the the one place that uh you know, the third floor is closed, they've also outlined in that video where all the temporary spaces are. So, as we always do for the newer students, and there will be some um existing here, we'll have students in the hallway helping folks get around, helping even the uh 11th and 12th graders find their temporary classroom space um that might be on their their schedule for the upcoming year. >> Thank you. That's perfect. And then what about um uh the bus circle? Any changes to that? And any changes to um the car rider line or the parking lot out front? >> Great question. As of right now, there are no changes to any of the arrival
031or dismissal procedures. Um there'll be a little bit of difference in the way at dismissal students can get out to the bus circle um because of the staging area in CPOD. But as far as where uh buses drop off or parents drop off or pick up students, where buses pick up, there are no changes uh for this fall. >> All right, this is Ramage. Are you all good? >> That's it. Thanks. >> All right. Awesome. Um so, um and this sort of follows, um Dr. Nicholson, Mrs. Ramich's question regarding students with special needs, physical limitations of some sort. Will there be folks to help them if they have additional challenges just due to um things that are happening particularly um the stairwell because I guess and we were there the grinding was happening there isn't
032tile so just care with them walking if they need assistance. Yeah, absolutely. That's something we can look at. Uh, you know, looking at the the finished shape of the the stairwells and and where uh the building is currently, there are really no additional um I guess uh issues I see with accessibility. I think some of the classroom space we made is is very accessible. Um but we'll work through that as as challenges will inherently come up over the next 5 years. Um I don't believe we have any additional challenges as we move to make everything accessible. Um the the um elevator in Cape Hod will still service the first and second floor. As we said, the third floor is closed. Um but that that will not um you know inherently breed any additional accessibility issues.
033>> Thank you, Dr. Nicholson. Um so thank you. And then u Mr. Lynch, thanks for the presentation. And I don't know if this is for Mr. Lynch or Mr. Slaughter. So with um the new electrical, the conduit and the cables it and I don't know if we need to do this or we did do it. Is there additional space if we wanted to grow in a certain way in terms of we want to add um additional solar in a different location? What would do we have that capability without you know I mean it's easier to put it in now if I understand it correctly versus later and I wouldn't want to miss the opportunity of having a little more room for cables conduit um for the for the chance down the future to be a
034bit more um environmentally correct. I think I'll start off by saying uh I hope that in the design of what we've already purchased and is on its way that we've got that adequate space. So that's one of the first components. Next is the discussion with respect to the solar that is planned for the building or is desired for the building. There is adequate power um to support it which is interesting to say. There is adequate power to support the solar. I'll have to say that over again and make sure that it makes sense to me. Um, but yes, there should be all of the the gear in the building. Miss Mc Merry is getting an upgrade and so there is spare capacity for common things that would be added to the building. Of course, you
035know, something that would be like a large addition would have to have its own setup, but also recall that each one of the pods has its own power source, if you will, or power panel. And so there is some flexibility there as we go forward. >> Okay. Yeah, I think it makes sense because we don't know what it will look like down the road. I know there's efforts um energy about moving in that direction. So, if everything is, you know, dug up, opened up, let's make sure we think about that. Not that I I know you have, but even in the next phase. So, thanks for that. And one more question, the I know we're putting in the infrastructure for for recharging of electrical vehic electric vehicles. Is that in like phase three happening? >>
036Uh that would be in phase three if not phase four. I don't think we've identified the exact location for those charging stations. >> All right. Got it. >> So it would be in three or four. >> All right. Thank you so much. Thank you for the presentation. >> Just just for clarification, uh those conduit raceways have been installed when we relocated the propane system. So the raceways are out to the parking lot. We haven't decided which phase if we chose to install chargers when that would be. >> That answered my question. Thank you. I I know that we had discussed that the the focus or the scope was just to have the infrastructure in place should we decide to move forward with it. Thank you. >> Great. Thank you, Mr. Lynch. Any other questions before
037we move on to the next item? Okay. Uh the next item we have is the 10-year capital plan. Mr. Lensky, if you would put that up. This is going to be a little bit of a different view for everyone than what you're used to. Uh we still have the line item uh line by line drawings that go along with this, but uh thanks to uh Mrs. Hower and her Excel skills, uh she refined the sheet, made sure a lot of the arithmetic was lining up. some of the totals weren't exactly in line. So, uh this is a committed report. The numbers overall are the same. Uh but we're choosing to show this based on the buildings and and not the individual priorities. Um so this this gives you a snapshot of where we are financially
038and at the top of the sheet it includes what we have committed to spend and where the budget is for both the high school and transportation. Uh we did add the couple items that we had talked about. Um the intercom at the ESC, there was some masonry repairs at York Avenue uh elementary school. And uh the the only item that's different is if you look at the top line item in the committed projects, the overall building control systems, that is a district-wide initiative. So therefore, it sits by itself. uh and that is uh ongoing right now. >> Mr. Slaughter, regarding the um the uh measurements to determine the prioritization, where does that sit now? >> So, that's still currently at the one through five. Of course, we're accounting for decimal places in that. Uh what
039we're hoping to do is we're going to go come to the board to ask to put out an RFP for new facilities assessment. uh if that if you choose to move forward with that, uh remember the last time we had a full district-wide facilities assessment was 2001. Um then that would kind of reset the entire um 10-year capital plan once we receive those recommendations. Um obviously the stuff that's a high priority that's on the list stays a high priority because it's already been identified. But I think it's going to be a much more granular um granular list uh than what we have there identifying uh many more items that should be looked at to be addressed. Any any questions on the 10-year capital plan? >> I I don't have a question. I have a comment
040that I I want to understand more about I mean this is clearly a much easier visual um view. I want to understand until the feasibility study is approved and does move forward the prior how we look at this and know what based upon the scope of money that we have what would be the top priorities. >> So that's identified in the column 2025 is the items we've identified as stuff that we'd be working on right away. uh we still have that list that can be included along with this sheet as well in order to review those those items. >> So Mrs. McMerry, this is just a summary of all of the items on that sheet. So we could see by building what we were looking at as a possible need. Um all of the detail
041and data by individual product just sits behind this is just a pivot table summary. So that all sits behind it. It was last last month's view had a couple of um some of the formulas didn't carry down and I wanted you guys all to see by building and by district. Okay. >> Um what the possible needs look like for the next 10 years. But that feasibility study um you know we still have those priorities in the background and then on top of it that feasibility study that we're going to bring to you in a couple of um a few weeks uh the request to do so um will significantly most likely will significantly change some of these numbers and change some of those ratings of what needs to be improved first. >> Sure. And I
042know this is work in progress. I I just um like I I think it's important to note because of a limit limitations in available funding that it's transparent to the board, transparent to the community what the priorities would be. So just to be clear, 2025 that column would be are the priorities right now. >> Is that correct? >> Correct. Yes. They are either they are either out to bid or work in progress or in design. Any of those items. >> I'm with you. I understand this is work in progress and look forward to the feasibility study. Uh Miss I don't know whose hand was up first. I'm sorry. Mrs. Stole or Mrs. Ramage. >> Mrs. Stole first. >> Sorry. I'm just um Tara answered my question. M or Mrs. Saler about having um the numbers
043they're pulling from the spreadsheets from the other sheets. So that's fine. I just wanted to make sure that we still had the detail because I do find that interesting and helpful. >> Oh, absolutely. Yeah. Yeah. Thank you. >> For the 2025 column. Um so it so we've identified the we have the the summary of the need. Um and then the 2025 essentially becomes the plan of action for that year. Would we be able to use this meeting for updates on progress towards each of those? So, is it out to bid? Is it is it because I think we because of funding limitations, it's important to be able to talk to the point of it is, you know, it is a work in progress or we desperately need to do this if funding is permitted. I
044I think if we could just have greater detail on what's happening within this year and the timeline and an update on progress that would be really helpful. >> Certainly, I can bring that next month. Uh with the timeline, uh if you look at the content, the public content section of this item, uh we did note that the district-wide hardware assembly is out to bid this week as well as the Penfield uh middle school modular replacement goes out the bid this week as well. But we will certainly uh provide a line item spreadsheet uh showing the items for that year that would be uh be done as well. >> Okay. Thanks, Mr. Slaughter. Thanks, Mrs. Hower. Thank you. Uh the next information that's up for bid is uh an update to the Penfield Middle School modular
045classroom. Uh is you are aware in July 14th of this year, we did find uh some microbial surface mold on the carpets in some of the modular classrooms. Uh as as soon as we found that, Mr. Linsky and Mr. Ryan assembled a team to go in and clean that and take care of that remediation. We also met with the teachers that Wednesday to go over things. So, the first thing, Mr. Linsky, if you would bring up the letter that we uh had had sent home to the parents. >> Yep. Let me pull that up. One second. >> This up. [Music] Okay. Thank you. >> So, uh, we drafted this letter and this was sent out by myself and Mr. O'Sullivan, the principal. Uh, it outlines the, uh, when we identified the issue, uh, the steps
046that were taken, the materials that we used to clean the floor and the materials that we used to spray after the fact. As far as a disinfectant, uh we continued to provide visual inspections after the cleaning every day until uh up to this week, including this week. And we verified that, you know, the the issue did surround an HVAC system scheduling issue and we've been maintaining uh operation with that and monitoring that as well. Uh we talked about going forward over the next few weeks uh that we had installed that that same day we cleaned we installed dehumidifiers fans in all the hallway. Um since the uh ESY program did not return to the modular classrooms we began summer cleaning in there including re cleaning all the affected areas. We continued to uh do visual
047inspections. Did our regular summer cleaning in there. We also conducted subfloor moisture testing to make sure that there were no issues from uh below coming up uh and cleaned and maintained the HVAC system so to make sure that they were performing well. Uh moving forward, uh we put the following protocols in place for modular classrooms, including the strategic placement of dehumidifiers throughout the summer and monthly electrostatic spraying with vital oxide, which has a 4-week efficacy uh for that that product specific product. So this was sent to all the staff and the parents um prior to the start of school. So since then uh if you would go to the microbial growth 2025 Mr. Linsky that letter. So uh there were questions on um you know whether we were qualified to perform this fungal cleanup. We
048reached out to Criterion Laboratory an independent third party laboratory. They reviewed that letter that outlined our procedures and they agree with what we performed as being satisfactory to take take care of all the issues that u took place there. Uh so they agreed with our protocol and uh s surmise that in a letter. Uh we've shared that letter with uh several several people uh as requested. Uh, so the last thing we did, if you would go to the sampling report, Mr. Linsky, another sheet. >> Yeah, >> I got it. >> Uh, now should be the August 25th letter. >> It's in the It's in the executive content. Okay, let's see here. Bear with me one second. Close this. Executive content. Um, okay. Trying to find executive content. So, I'm trying to locate that. Phil, >>
049Mr. Lindsy, I have it right here. I'll share my screen if I >> Thank you, Mr. Nicholson. >> Yeah. >> So, what >> can you see that? >> Yes, we do. Thank you. >> So, what we achieved to do is we did air testing inside the space to make sure all the efforts that we made uh accomplished what we were trying to do. So last week we took air samples both inside and outside because the process that you use is essentially since we're taking in so much outside air as part of the state required HVAC uh air changes per hour uh we sample outside we sample inside and the goal is is that the outside air and the inside air are equal to or the inside is lesser than. So based on the uh samples
050that we took uh they did confirm that the inside air samples were lower than the uh outside samples and the spores that were found were identical to the outside. They did not noted the lack of hydrophilic uh which are water loving fungi were not present in any of the indoor samples. They also noted that the hyphay uh were uh non-living. So that means that they are nonviable spores and not growing at the time. So uh that I think is is a good report um from them and uh indicates that all the hard work that we did uh was successful. Uh director Stall, I see you have your hand up. Yeah, I I just wanted to ask um I don't recall seeing third party confirmation before. Like I know we've had issues with mold in the
051um modulars before. Have we gotten third party letter like inspections before? Dan, you probably would know. >> We we have. Yeah. So we we also when we had some issues at Penbrook with the modulars with the roof, we had uh Criterion also assisted us with that as well. >> Yep. Thank you. >> So, this this indicates that this was not a roof leak. This was just high humidity for an extended period of time that caused some growth on the surface of the carpet um and was remediated by the team the day we found it. >> Are there any questions with regard to the update on the Penfield mods? >> Mr. Slaughter, I'm going to say thank you for the level of detail and thank you to Mr. Linsky regarding that and I am happy about
052the results. Um, the letter that was received stating the results, is that something that can be posted on the FNO website or that's not normally what happens? >> It just came in today so there wasn't much time to post it anywhere. So, we will add it to >> we will add it to the meeting minutes of this of this meeting. >> I'll post it to the agenda item. >> Thanks so much. >> Thank you. Any other questions? Okay, we'll move on to the nextformational item. Uh Dr. Bowerer already covered this, but essentially um starting at the September meeting, the times listed for the facilities and operations committee will now show the same start time as the safe schools committee meeting. Facilities and operations meeting will start immediately following the adjournment of the safe schools committee
053meeting going forward. Uh this will be an ongoing uh agenda item. So please note the uh new start time and the changes to that to that meeting. Again, Dr. Bowerer covered that. Any questions on the CH time change? Okay, seeing none, I don't believe I saw our student rep. >> No student rep tonight. Okay. >> Okay. Do we know Cadence coming back? >> He is a senior this year. I don't know for a fact if he's coming back or not. Uh Dr. Nicholson and I can follow up on that. >> Okay. >> Yeah. Once uh Miss McMerry, once we get back to school, we will follow up with all the returning schoolboard um representatives to see if they're still willing and able or if they'd like to maybe see a different aspect of the school
054board um committees and then we'll be making sure we fill out the representatives um for any that have graduated since or uh our you know since June. >> Thank you. Appreciate that. Okay, >> and that is all I have forformational updates. Turn it back over to you, Director McMerry. >> Thank you, Mr. Slaughter. Lots of good information this evening. Um, lots of progress, too. All right, so next up would be uh the guidelines for addressing the committee. Mr. Gilmer, does anyone want to make public comment this evening? >> Uh, yes, we do have one hand raised this evening. All right, then I'll read the um the notice. Okay. Tonight's meeting is our regularly scheduled committee meeting. In order to meet the requirements of Pennsylvania's sunshine law, it is necessary to record the names of all
055citizens who speak to the committee during the meeting. To ensure compliance with this requirement, it is essential that those planning to address the committee state their name and municipality. Members of the audience are asked to limit their questions and comments to matters being discussed at tonight's meeting. Members of the audience are asked to limit their questions and comments to three minutes. Okay. Please go ahead and Mr. >> Gilmer. Yep. Up first is Jason Laneir. Jason, I've enabled your microphone, so when you're ready to begin, please unmute your mic, state your name and municipality for the record, and begin your comments, please. >> Uh Jason Landdale. um had a had a question regarding the again these solar panels this the vanity of these solar panels uh and that this is completely an expense. It's not really
056going to offset uh the consumption at the high school. So we're doing this for reasons beyond necessity. This is really just one done by the board. Is the board going to be actually financing this uh personally because otherwise it seems like more expenditure of tax money and what is the total cost of these solar panels that we're we're installing at the high school and is there a better use for those that funding you know because I assume the first part of my question is is no and you guys uh the board will not be financing this personally. So is there a better use for this tax fair? Meaning there we have the remediation of the mold at the at the at the um uh the modular classroom. But the modular classrooms I I I think
057I've heard many times are are in uh are getting long in the tooth if you will and they need to be replaced or or with other modulars or or what have you. How much money were we talking about here? and and and you know what what did we uh why would we be spending on on solar panels when we could be doing replacing the modular andor uh installing air conditioning in middle schools. It seems like we're the priorities are a little bit on this one. Um, also in sort of dubtailing with that is we had what like $19 million in ESSER funding uh for COVID of which that money could be dedicated to doing exactly some of these things and we didn't do that. What can we get an accounting of where we spent all
058of our other money? I know it's it it's kind of a a herculating task to to break it all down where that money went. uh by going through board. So, can is there an easier way to run a report to say where all of this this uh this grant funding went and why didn't we spend it on the things that seem to be more um more important for education, i.e. air conditioning in the middle schools and or buildings with no mold in them. Uh, and you know, I would really appreciate an answer to I know I'm not going to get any answer on on on the uh on where all the fun is going and I guess I can look that up, but how much are we spending on these solar panels? That's got to
059be uh >> Thank you. Is there anyone else that would like to make public comment, Mr. Gilmer? >> I don't see any other hands raised. Okay. And that'll conclude public public comment. >> All right. Thank you very much. Alrighty. So, uh, Mr. Slaughter, back to you regarding the items for I I don't Are they all for action or are any of them for work session? >> Uh, no, they are off for action. >> Okay. Uh so the first item for action would be uh change order proposed change order request number one for burrow construction uh for time and material resupport of the ceiling mounted devices on the second floor in the amount of $4,49322. This cost will be removed from the allowances. So this will be a $0 change order presented to the action committee.
060Uh the second item that is recommended for work session or action meeting is uh proposed change order number two uh for the time and material removal of the abandoned underground chill water lines in the amount of $3,712.74. Again, this will be uh a $0 change order against the allowances uh in in the bid for um the project. The third item we have is an amendment to the contract for Kalin and Associates for additional surveying in the amount of $4,24760 uh as requested by the township and the Montgomery County Conservation District. Those three items will be are the summary of items recommended to move forward. >> Okay. Thank you. Um, but before I close the meeting, I want to thank Mr. Slaughter, Mr. Linsky, um, Mrs. Howser regarding the work to date and moving forward with
061with what we're doing with our capital projects and finding a way to be more efficient and more effective and more transparent. I am going to look forward to the RFP for the feasibility study and what that scope includes. That'll be of interest to me at the FNO meeting. So, thank you for all of that. And again, um there was a really great custodial meeting. I say great. It was nice to see so many of that teams assembled together and I was happy to be part of it just for a short period of time. But again, echoing from this committee all our thanks and the full board for what they've done this summer to ready our schools. It's very much appreciated. Uh sincerely. Um and wishing everyone a happy start to the school year. All righty.
062So, our next facilities and operations committee meeting is scheduled for Monday, September 29th. And again, it will follow the 5:45 um I'm tripping through this, Dr. Bower. The 5:45 start of the safe schools meeting. So, we'll immediately u move into the FNO meeting. Um and again, we will be in a virtual format. So, may I please have a motion to adjourn? >> So moved. >> All right. Thank you. All right. We're we're adjourned. Thank you again, everyone. Thank you, Mr. Gilmer.