001go live. This is fun. It always takes a moment to go live on YouTube from what I hear. Yeah. All right. I believe at this point we are live. So, Ms. Mc Merry, the meeting is yours. Thank you, Dr. Nicholson. I'd like to welcome everyone to the June 30th Facilities and Operations Committee. And we'll start with our pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All righty. Um, has Mr. Casa joined? Okay. Not hearing Mr. Casa. We're going to move since we're waiting for Mr. Kasa to join in order to move through our action items. We're going to move down to um items under section 4formational items. Mr. Slaughter,
002do you want to uh take it over from here? Certainly. Thank you, Mrs. McMerry. Thank you. Uh welcome everyone to the June 30th meeting of facilities and operations. Uh we are starting underformational items. The first thing we have uh for information is the high school project update uh for phase one and phase two with CHA and Mr. Jamie Lynch. Uh Mr. Linsky, if you would bring that up and Mr. Lynch, if you would take it away, please. Good evening, everybody. Hopefully, you can hear me. Okay. I'm having technical difficulties on my laptop, so I'm on the phone tonight. You're good. And I I will jump into it as long as Mr. Linsky can make that about as large as he possibly can for me. I'm going to go sideways here. Great. Okay, very quickly here,
003um we're continuing the land development process um on both uh phase one and phase two of the high school project. Preliminary final approval from the planning commission was received in the past month um and also from the board of supervisors. A final set of plans has been submitted to the township and we'll have hopefully a final meeting on August 4th with the supervisors for their final approval. Uh coordination is going well with our utility companies. That's Pico for Power and Gas and also for North Penn Water Authority. We're in the process of uh bringing in the water meter pits and the water lines as we had discussed over the summer. That work is going to start late in July out back and so things are going well in that area. If we go to the
004next slide, NPDS permit review is still underway. I'm pleased to advise that uh the civil engineering team has received a technical review um for the project and um is responding to comments that we get in the last phase of this permit process. We're still looking at a permit coming in September of 2025. Um we're working with the township and also with the county on all things uh PennDOT. We're seeking county input on the plans for Sumntown and its widening. A meeting is in the offing offing in order to get the county's input that we would take back to the supers uh meeting in August regarding curb and sidewalk along a widened Sunnytown Pike. And we've also been in discussions on the Sumntown Road pedestrian crossing and sidewalk. There are a lot of discussions as to
005where that should be placed along Sumntown. Uh our study is complete and the information has been submitted to the township and there'll also be a pedestrian crossing where there is one now uh out at Snyder Road. And so we're working together with the township on all final details with those. Mr. Lynch, do you have an idea of what cost estimates would be for those last two items? Well, the the easy one on Snyder Road is a matter of what we do with flashing signals. There's already a school zone out there on Snyder Road and whether it gets adjusted and exactly what type of replacement flashers would be required would identify what the cost is. The one on Sunny Town is a little more difficult only because there's a lot that goes with it. Not only
006the crossing, but also the overhead mast arms and also anything that would happen to the road with respect to ADA ramps and sidewalks associated with it. So, I' I'd probably be a little premature in tossing out numbers since there's not even a sketch plan of either of these uh two crossings yet, if that's okay. So at the present time in this in the project costs we do not we don't have let's say estimated numbers. Um so these will be additions um after once everything is settled. Is that correct? We do have allowances Miss Mc Merry for off-site improvements and let me check the budget and I'll send that to you through Mr. Slaughter if that's okay. Okay that's that's perfect. Thank you. ongoing activities. Um phase one bids, you know, were received and we are
007well underway with construction. I've got some photos to share with you um in the next couple of seconds here. Cape pod work um and site work is now also underway now that the kids are out of school. The phase 2 design documents are on the street. A pre-bid meeting was held last week. Bids are due uh later in July. um we may consider extending them for a good number of reasons. Um the biggest of which is making sure that we have an appropriate number of contractors who are bidding. We had good participate participation at the pre-bid meeting. Um so we just want to make sure that we uh look at this as we go through the month and make sure that we choose a date that always works in the best interest of the school
008district. transportation building as well. Drawings have been largely completed and provided to the Gordian State contractor. There was a call with them on Friday. Uh we have another call a week from this Friday at which we should start seeing the first bits of pricing for that building. And so all of these pricing exercises are starting to come together here as we close in um on the end of summer already. radio towers on that slide as well. Um I'm sure that you've seen pictures or perhaps video. The radio towers came down last week um very successfully contractor performed the work and and demobilized from the site. So on phase one, here's the list of uh activities that are complete at this point. We're in the midst of shop drawings, procurement, construction, work in the natiatorum, fuel
009tank removal, all three fuel tanks removed from the ground without incident. That's a good that's good news. Propane station relocation is occurring and uh as I mentioned strategic site work out behind Apod uh later in July and well underway with all things in KOD for renovations and also in all of the areas of the building receiving temporary classrooms. Uh several pictures for you. um got started right away with natiatorum demolition, tile removal, um pool plaster removal, and right now in the pool stands on the next slide. Oh, it's not on the next slide. also locker room demolition. But there's the uh beginnings of the platform that's being installed in the pool from which workers will uh take down the remaining sound panels, paint the deck, uh extend the fire sprinklers that are in that space
010and do other work. That uh platform is underway as far as construction. contractors would be on it next week and the plan right now is for that platform to come down mid August so that we can start doing the rest of the work in the pool. So, it's quite an aggressive schedule that we're on. Outside over at Cape Cod, uh if you've driven past uh today, you've seen a crane that's been lifting cast stone off of the roof. The roofers are uh down to uh lightweight concrete removal. So that's beginning this week. Um the masons, we did a pre-installation with the masons today. They'll begin repointing and doing cleaning work. The staging area outside of FPOD behind Kpod is set up. We've got some trailers there. The last of the trailers should come this week.
011And if you keep going inside Cape Cod, a lot of work as far as demolition has taken place. Case work has been removed. We've removed ceilings on third floor and second floor. And so that work is steaming right along. Submitts have been coming in and getting reviewed by the design team. Inside the building on the next slide is the uh stud work that's going up in the senior calf for temporary classrooms. We got our first um code official uh inspection today in all areas and laid down the guidelines by which we'll be doing inspections going forward. I think that's going to be a good process. He's going to be good to work with. So, uh that process has started off. Also in the auditorium, uh we've removed sections of seating to create the four temporary
012classrooms. So that stud work is about to start in order to separate uh four sections of seats on the lower level of of the auditorium. And if you can't quite see in this picture, essentially every other seat cushion has been removed. So um there'll be a space between each student, 30 seats per classroom or thereabouts. And then the lower level of the classroom is actually going to get leveled for a teacher's desk and station. Radio tower demo, as I mentioned, is complete. So, this picture's a little dated. The towers are are there no more. Um, and so that process uh went by very smoothly. Appreciate everybody's help in uh putting that package together. And uh another thing that we can cross off the list is the underground storage uh tank removal. Uh both of them,
013both of the sites I should say, uh went very smoothly. uh Penn Builders and their subcontractor did a nice job in getting those tanks out of the ground and and off the site with uh no slips, drips, or spills left behind. So, that's good. The next slide is our our typical dashboard that pretty much gives an overview of the project. It identifies the schedule and where we are. Identifies issues uh in progress, issues resolved, and gives you a quick peak at the financial status of the project, payments made to date, um and where we are with any allowances or change orders. And there are none of those to date. And so at the very bottom there's a quick summary on that chart that identifies um as of the payments uh at the end of May
014we were about 5.3% complete with uh phase one. Of course we're holding retainage. Gives you a little summary on where we are for requests for information and submittals. So it's just a quick snapshot of where we are um overall on the project. This is also included in our written monthly report. The next slide just is an update on the safety records as reported by the contractors here. Again, nothing to report in the past uh month. Our contractors have signed off on the site safety plan and are providing on a monthly basis the uh toolbox chats that they have and also the records that their safety officers uh provide to us. So, they come in with the contractor payments each month. uh up upcoming work kod roof replacement as I mentioned will continue along with the
015third floor science and classroom renovations natitorium renovations will continue um through August along with locker room renovations propane tank foundation the first concrete goes in the ground on Wednesday morning uh for that and so we'll be coordinating with the facilities team for the relocation of the pump and tank combination um H pod tank removal is actually um done at this point. Sorry, I put this together last week. And apot edition utility installations are being planned uh to start the water lines at the end of July. And then there's some other minor work that's happening out there as well. Phase two schedule, just to uh include it, is the uh renovation of the pods A B CDE E um 2025 to December of 2029, both floors and the abatement bids for those same pods come in
016with the bids for those pods. Transportation building um has been scheduled to occur along with phase 2. So, we've been doing a lot of effort to uh coordinate between the phase 2 contractor and the transportation building contractor as to who does what. Essentially, the phase 2 contractor prepares the building pad and the transportation building contractor builds the entire building and then phase 2 contractor comes in, installs ballards, paving etc around the building. And all of this is set to start based on the date of receipt of the NPDS permit. Just a quick budget update on the project. Nothing has changed, I don't uh believe, since I reported to you last month on where we are. So, um there's not a whole lot to talk about there. We've got um a a detailed budget for each
017of the phases that we're tracking. I work with Mr. Slaughter and the rest of the team on tracking soft costs and all of that in order to keep that updated as far as where we are on each phase. I think that that's the last slide and so I'd be happy to try to answer any questions for you. Does anyone from the committee have any questions? Okay, I have just a couple. Is any I'm not hearing anyone. Um just a couple. Mr. Lynch um for the slide about the it was at the beginning the roof um replacement on Cape Cod that is being replaced and then will will the there be any other work on the roof later in terms of necessary penetrations for venting or anything like that or does that happen now? Everything happens
018now with that roof replacement. So if it's coming up through the the uh the roof from the third floor, it's happening now. Okay. All right. And then um my second question is more general. Still any have you had any updates regarding impacts of tariffs? Uh always a difficult question but so far the answer is no impact certainly not on phase one. um you watch the news um along with everyone else and so it all depends on the day of the week as to what's happening in the world of tariffs but really in in the past month since I think we spoke to you last uh we are not getting all kinds of notices and and and things and worries and impacts like real cost impacts on tariffs and I have to say yet because we
019just don't have that that that looking glass to help us really understand what it's going to be. Well, and I would think that you would be a better bell weather than me watching the news simply because you're doing other projects and materials are being purchased. So, that question I think is better asked better responded to by by someone in your position doing your your type of work for sure. Not me. Um, but not at this point. you're saying with what not a whole you know for instance today in the in the bi-weekly progress meeting there was not any any uh worry about it that was expressed from the biders for phase 2 who are going to be associated with the project for a few years that has been a question that they have asked and
020it's a very difficult one to answer because you know with a lump sum bid once that bid is submitted and put under contract there's very little ability that the the owner has in order to use the contract for any escalation. We've done it in a couple of instances like the pendot escalation clause, but this is new ground as far as how the tariffs work. Okay. Thank you, Mrs. Ramich. I see your hand up. Yes. Mr. Lynch, you um spoke about um the aggressive timeline and and and that some things have gone really well without a hitch. So, that's really great. How are we in terms of timeline for phase one? Um is everything right now on schedule? Um and then any unforeseen circumstances or any other issues that you are working on and working through?
021Thank you for the question. Nothing out of the ordinary. We're on schedule. One of the nice things is that we do expect the pool the new pool dehumidification unit to arrive in September. That was one of the risks that we saw, but we were assured today by the HBAC contractor that it will be uh delivered. Certainly being able to get the tanks out of the ground and get moving on all things within the building is a help to get moving, but the response today that from all of the contractors in our meeting was we're on schedule. Thank you. All right. Any other questions? All righty. Thank you, Mr. Lynch. Mr. Slaughter, let me ask I'm sorry. Excuse me, Mr. Kasa, are you on? Yes. Okay. Awesome. There you are. Okay. All right. Um, back to
022you, Mr. Slaughter. Thank you. Certainly. Uh, the next update we have is anformational update on the 10-year capital plan. Mr. Linsky, if you could bring up the agenda item. Sure. Mr. Slaughter, would you like me to try to share that video of the radio towers? uh on that's item C. Okay. All right. I didn't know if we were following the presentation. Yeah, I should have I apologize. I should have reorganized that, but let's just do the quick It's just a quick update uh on a couple uh completion items. Oh, no. That's that's uh we just need the agenda up for that Dan, please. Sorry for what? The 10-year capital plan agenda. Got it. Okay. All right. Bear with me. Um so we don't have the capital plan posted. You just have to share the agenda
023item. Oh, okay. All right. There you go. Okay. All right. Sorry about that. So, there there there is no update to the actual plan uh that we presented in April of 2025. We'll be working on that for the next uh meeting at FNO. Some of the projects though, there's some updates there. Uh the Seaman's uh district-wide building automation system upgrade is nearing completion. Uh the Pendale uh HVAC for the auditorium is nearing completion. Uh the Gwenor Gym rooftop unit has been completed. The York Avenue chiller compressor replacement has been completed. and we have started progress on the Montgomery and Hatfield lighting controls server upgrade. Uh we're about halfway complete on that and expect to complete that within the next week and a half to two weeks. So that is the update to progress on the
024capital projects list. Any questions on that? I I guess just for clarification, all the items that you're discussing here, Mr. Slaughter are presently on the 10-year capital project plan and have a I guess a wait um that resulted in them being completed or or starting work now. Correct. That's correct. All right. Thanks. Any other as we complete these then it'll uh be removed from the capital projects list or repositioned. That sounds really good. All righty. Thank you. Any questions? Anyone else? Okay. All right. Uh, Mr. Linsky, if you'd move on to the radio tower demolition. Okay. I'm going to try this and hopefully we get sound. Like Mr. Gilmer was working on his vacation where someone was helping him. our I've had a relationship with these towers for uh the better part of uh 50
025years. We got permission to be on at night. So, we had to erect three additional towers to do that, which is why the compound here has five radio towers. That was part of the concept when we put this whole thing together was to get the license to be operated by the students in some fashion so that there could be an educational component to the radio station. I've always read in all the trades how this is supposed to happen, a tower coming down, but I've never actually seen it in person. Heat. Heat. That certainly didn't take long. I was here when that tower went up. when we actually uh turned the radio station off back on April 30th of uh 2020. Sort of ended an era of serving the community. It was tough that day and
026it's as tough today. I listened online to the state baseball championship game uh from State College the other week and was proud to hear the call letters uh uh being associated with another fantastic North Penn sporting event. I'm very glad that one radio tower is is remaining and that the school district will continue to broadcast on uh on WPV. That's awesome. That was really great. Thank you. Thanks to Mr. Gilmer, too. Yeah, it happened very quickly. In the blink of an eye, it was over. Uh they were How did it come down? I mean, do they have a like a line? How does it come down? They uh So, they removed the ca the guide cables. Oh. And allowed that to to uh you know, be freed up and then they positioned about the midpoint
027like you would see where it would buckle and took some of the bolts out of that. And then when they cut the last guideline, it started to wiggle and then would fold down. Oh. It's a beautiful thing, but it is kind of sad, but progress. Thank you. Well, we're still able to broadcast, so that's a great thing. Any questions on that? No. Okay, seeing none, then we'll move on to item D. Uh, this is Mr. Ryan's going to provide an update on the summer project and activities list out of the facilities department. Mr. Linsky, if you could bring that up and Mr. Ryan, floor is yours. Thank you, Mr. Slaughter. And good ne good evening everyone. Um, I'm going to take a few moments of your time to talk about some of the items that
028the facility team is going to be looking to accomplish this summer as well as some ongoing items that trickled in from the previous uh school year. So, Mr. Linsky, if you want to move to the agenda. So this will be a little bit of an update about custodial grounds maintenance uh overall facility departmental planning as well as some of the specific activities we are currently uh planning for and accomplishing. Uh next slide please. So Mr. Lynch talked about the high school renovations that are currently ongoing you know in the natiatorum kod second third floor as we just watched the radio tower demo. Mr. Slaughter is also working with the high school team on the IT HVAC upgrade uh presently. So, some of the RFPs and work that we are currently working on uh sidewalk/concrete repairs
029uh the bid documents are finalized and we hope to get that out uh within the next week out to bid to the public. So, that's some concrete repairs that we have uh throughout a few schools across the district. We are also we we actually just had our bid opening for lawn uh lawn maintenance and grass cutting this past week. We're currently working to determine who our winning bidder is uh which we are very excited about. U we also have boiler cleaning. So that uh was actually under the bid limit. So that work is currently ongoing and will be accomplished throughout the course of the summer. Some of the items that Mr. Slaughter and the maintenance team are working on right now is districtwide door hardware assessment and upgrade. So he's finalizing our scope. We hope
030to have that out to bid in late July. And as discussed for the capital plan, JCI Chiller repairs ongoing. Uh York has been fixed. North Wales and the high school are currently waiting on parts, but look to have that accomplished across the uh course of the summer. Mr. Linsky, if you can move on. So, custodial department update. So, I'd like to give a huge shout out to the the custodial team. They did an amazing job this past school year. Uh when you look at it, we have 21 buildings that we are responsible for cleaning on a nightly basis. Uh in transitioning into the school or the summer, uh a little bit of some facts there. So, with those 21 buildings, it's over 2 million square feet of of area that we have to clean in
0318 weeks. So 31 physical days we have to clean over 2 million square feet. It's an imp it's a tall task, but we have an incredibly strong team that I know will be able to accomplish this, especially when you factor in the 31 programs that we have going on this summer across 12 different schools. So Mr. Linsky and I worked with the the head custodians and supervisors on their summer plans, being able to accomplish all of this work in an efficient manner, as well as reallocating resources. So when some of the schools that don't don't have programs going on this summer complete, we will then shift them to help out their their partners at other other schools. U one exciting piece that I'm looking forward to, we will be having an all custodial meeting at
032the end of the summer. So not only is this a recognition piece to bring them together to thank them for the incredible work they did this past school year and over the summer, but also an opportunity for us to do a little bit of team building and staff development. Ultimately, we want to have our second shift and dayshift custodians prepared to be able to step into the role of leaders as our current head custodians and supervisors look to retire. So, this looks So, what does that actually mean? So, that's working with our team on the standardization of our current practices and protocols, making sure we're in alignment across the district because we want to have each school, you know, ultimately the schools are different, uh, but the cleaning processes that we do should all be
033the same. So that way Dan and I can better support uh the teams that are out on this out at the school sites. Next slide, please. So I do want to take one same slide, but I do want to take one step back and and acknowledge the incredible work that the facility team as well as the entire district did for graduation. So we did there was a lot of prep work that went into it to get this the you know the stadium set up all of the work in the school outside as well as the execution and uh cleanup of it was really impressive. This was my first graduation. I would say I was incredibly impressed by the overall teamwork by not only the facility team but the high school team uh everybody everybody had
034their hands in there just making sure it was a success and it was pretty impressive. So huge shout out to everybody. Uh, circling back so into the grounds department. So, there is a lot of work that our grounds team has to get accomplished over the course of the summer outside of just mowing uh and keeping the properties looking good. So, staying on top of our sports field upkeep and general maintenance for those. There's if you if you let those go, it's it's very hard to get those back. Uh, we also like to try to support our schools with district-wide cleanup and maintenance. So that's branches that shrubbery that tend to as our head custodians focus more of their intention inside the schools, we want to give them a little bit extra support. Summer programs, so
035camps, so baseball camp, band camp, uh soccer, and uh you know, breaking down of lacrosse. So there's a lot of sports and programs that continue to go on throughout this the summer even though the school school is out. U so we have our annual work. So fertilizing, weed control, turf improvements, those are some of the annual things that we do each year, just helping to keep those uh kind of mitigated. Um SSC exterior reconfiguration. So with the relocation of the salt bin from the high school over to the SSC uh compound, we decided to take uh an opportunity to reorganize our current setup here on the outside of the property to be a little bit more efficient, clean it up a little bit uh and just kind of restructure. and then playground repairs. So, we
036have a few items um that we are looking to accomplish more of a preventative maintenance going around doing a little little bit of work at our playgrounds uh when it's a little bit easier to gain access to when we don't have students on the on the properties. Next slide, please. Dam. So, our maintenance department. So, uh some of the items we're we're going to be knocking out this summer. So, every summer we have our annual life safety inspections. So, this would be fire alarms, smoke detectors, fire extinguishers. Uh we're also looking at a some alterations to the Gwenor Library. Uh grease trap replacements at two schools, one of which has been completed already. Bottle fills. So, bottle fills are a great addition to the district. We have a few schools where the current water fountains
037we would like to change to bottle fill stations to to best meet the needs of best meet the needs of the students. Uh continued LED lighting upgrades and then Lertis upgrades working with Brandon and security at PBPD and PF. One more slide Dan and then the final piece is a departmental plan. So this is uh planning. So this is Mr. Slaughter, Mr. Linsky myself uh overall kind of taking a step back and looking at yes these are how things were done and you know uh this is how we've always done it and kind of taking a step back and looking at is this the best way to do things is there ways that we can improve on the systems that we currently have place across all custodial maintenance and grounds. So looking at ongoing projects,
038future project planning and not necessarily the capital projects but more smaller scale items that we can complete in house. Um also looking at our systems that we use such as our work order system. U school dudemaintirect is a good program but there are other programs out there. Is there one that would be better suited to fe fit our needs as well as be more user friendly for our teams? uh looking at the our budget planning. So, not only just this current year, but budgets for the future. Uh trying to evaluate what the needs are as we continue to grow our our schools and our programs, the needs to be able to support those grow as well. So whether that's staffing, whether that's uh additional equipment, uh we have to kind of try to get ahead
039of that so that we have that information to be able to provide to your to you in the future. And that that's kind of ties into what is our we know what our current staffing model is right now but what is that need for that future? So taking a step back and kind of looking at an org chart u and being able again to provide that information to you. So that's a quick brief three to five minutes. Any questions? Does anyone have questions from the board committee? I saw the board photo up there. Mr. Quick question. Uh, Chair McMurray, I was wondering if uh if the board is able to have an invite so we have a representative for that custodians uh or the custodial um get together if if that's uh appropriate and there's
040time um I I know um I think uh I think it was chair Mc Merry had brought some donuts maybe a couple weeks ago, but we want to as many times as possible formally or informally have the opportunity to show our gratitude to um you know the staff that make this district so great. Yeah, 100%. I can provide that date to you guys. Uh I think it would be much appreciated. I know whenever the staff really do appreciate seeing board members, the principles that recognition is important to them. So thank you. Thank you. Anyone else? So Mr. Ryan, I I very much appreciated the presentation particularly the last slide. um not the one with the photo, the one before that. Uh the departmental planning, I think that's a very um you know, a very um
041responsible step to take next with the size of our district to be able to provide more clarity and I guess prioritization of the work in all those areas that you're speaking about there. So, thank you for that. I look forward to that because I think that will also help us as a board in uh determination uh of of dollars spent. Um so thank you for that one small question. The bottle station fillers are they capital dollars or are they um operating dollars? So let me field that question. So okay no that's okay. We already we already spent some capital funds uh purchasing bottle fill stations for uh each building. Anything above and beyond what we've already purchased, I believe that was two years ago that was done uh is now funded by the schools. So
042if the schools are able to fund some of those, we coordinate which ones they would purchase and then we install them. For instance, uh Penddale this year had used some of their their school budget. They purchased five bottle fill stations and we were able to get them installed prior to summer even starting. Okay. Does the high Oh, sorry. Sorry. My head goes too fast. Please go ahead, Mr. That's okay. So, as as schools make the request, we we deal with it, work with the schools to to get that done. All right. Awesome. Awesome. And I'm sorry, I I my head went right to the high school. Will we have bottle filler fill stations just um throughout the school as part of the project scope? Yes, they will be combination. So, it'll be combination water fountain
043bottle fill. All right. Or bottle fills only. Yeah. Thank you. Thanks again, Mr. Ryan. That was a great presentation. No, thank you. One thing to add, too. I think one of the the goals that Mr. Slaughter and myself have is our team does an amazing job at reacting to situations and things that pop up, but we want to turn it to more of a preventative piece where we could be proactive and be ahead of the game on these items and set our team up for success for the future. So, and and I think philosophically that is a that is the way to go because because I know resources are strained anyway and Mr. Slaughter and I have discussed previously about resources being dedicated to those reactive situations time and time again. So getting ahead of
044it and being able to be proactive and think ahead will actually I think benefit everyone. So terrific. Okay. Uh nothing else with the summer project list. We'll move on to item E, the leadwater testing results update from Mr. Linsky. So, Mr. Linsky, when you're ready. Yep. Thank you, Mr. Slaughter. Um, I apologize. I have the date of the 23rd. I'm a week behind. So, um, this is a quick presentation I put together summarizing the findings of the lead water testing. As you know, uh, we perform this testing every year in accordance with act 39 of the public school code. and providing a summary of that. Just a review of the act for those who aren't familiar with it. Uh this started in the 2018 2019 school year and every year thereafter school facilities um had
045to check uh w lead levels in their drinking water. It wasn't so much that they had to do it. If they did not do it, they would have to share that information at a public meeting. We at Northpen have decided to test annually just to be a bit more proactive. And um so every year we test all buildings that had um not undergone a more recent renovation. And then we also cycle in some of the um buildings that had been renovated. But essentially any uh facility where the levels show um 15 parts per billion, which is an action level set by the EPA, you have to do a remediation. If you find that our sampling plan uh this year we retain Euroins. We did get pricing from uh three vendors. Euroins was one of the
046vendors we actually used to test our pool water. This was the first year that they did this for us and they did a really great job. We did that on May 20th. They tested 17 buildings and these were water fountains, bubblers and classrooms, hell suite sinks, kitchen food preparation sinks and the kettles and any of the staff break room sinks. The 13 buildings that we tested as I mentioned that had not undergone like a more recent renovation that's bridal pathwor park walton farm York Avenue the middle schools all of them penrook pendell pen field of course the high school are esse on a a cycle that were renovated. So this year we did Hatfield, Englewood Elementary, General Nash and Colt Elementary School. So we collected a total of 471 uh samples throughout the district and
047sampling was it actually the number of samples was doubled because the company collects a first draw sample and then they also collect a 30 second flush sample. um because depending on how that first draw sample came out um it would then dictate whether we needed to do that 30 second flush sample. So um it was really good news this year. We only had two outlets out of 471 on that first draw that tested above that 15 parts per billion um action level. Last year years before we usually averaged about 10 to 12 locations and this year we only had two. So that was uh that was good news. And both of those locations it was just the first draw. So on the 32nd flush um they were non detected which means that if there was
048any issue it was associated with fixture itself and not anything beyond the fixture such as the piping in the wall. And the following slide just has a shows those two outlets. So, York Avenue Elementary in the basement. We have a custodial office there. There was a sink there. That was one of the outlets. Uh, with that particular one, um, it's not really used for drinking. Um, we tested it at one time. There was a coffee pot down there. Um, but we're going to still replace that fixture and we're just not going to use that as a drinking water outlet. And the second location was at Penddale Middle School. In the main gym, there's an older water fountain. Uh the first draw failed. Uh the flush was was below. And um as we were talking about
049just recently with the new bottle fill stations, we're going to eliminate that uh fountain from service and we're going to replace that with a new bottle fill at the same location or we may actually put it in the hallway on the um other side of the gym. We're working to get some of these water fountains out of the gyms because we've had some issues with the past with uh some leaks that damaged the gym floor. So, both of those are going to be um essentially removed from service and sampling plan for future years. We're going to continue to sample, you know, all the buildings that we did on this round and then we'll cycle in, you know, those uh more recently renovated buildings. And uh so our twoyear look ahead in addition to those 13
050buildings we're going to be looking at testing Montgomery Elementary uh Nap Elementary and then the following school year 2627 North Bridge Culp North Wales and uh Crawford Stadium. And that is a summary of the testing. Any questions from the committee? Um, just thank you. Uh, it's always a lesson and if we string together each one of these briefings, um, it it might seem like the same thing to those that might just be tuning in randomly, but the progress is uh, noticeable to this committee. So, um, thank you for the commitment to the continuous improvement and keeping our drinking water safe. Yeah. Thank you. Yes. Thanks, Mr. Linsky. It's robust. It's thorough. And um sometimes and and I know I've texted you in the past about reading about um the schools in the city and you
051know the lead that they have found in their drinking water and what we do here and it's so comprehensive and you have such certification in it. So again, thank you for keeping our students and our staff safe and yourself. You're very welcome. And you know, Sean gave some uh um Mr. Ryan gave some shout outs. I want to thank our facilities team because this effort of testing at these locations involves our team as well. So, we have to flush all these outlets, you know, um the evening before. So, we rely on our team to do that and if they don't do it, um you know, we can have issues. So, everything went really smoothly. uh your offends uh complimented our staff and I wanted to uh thank them as well. All righty then. Thank you.
052All right, Mr. Slaughter, back to you. All right, thank you. Uh the last item we have is item F, the student representative update. I see Kaden's on. Kaden, do you have any update for us for this month? Uh can you guys hear me? Yes. Yes. Hi. All right. Hi. Um, I don't really have much to say except that it's, like I said last time, it's really, really cool to see these renovations continuing. And I was kind of like, wo, when we saw the radio tower fall because I know like demolitions and stuff like that happen exactly like that with other things, but just to know that that's something that used to be there um, here at our high school is pretty cool to know and kind of see and watch happen. So, I can't wait
053to see what's going to continue happen with the renovations, and I'm really excited for uh this renovated high school. Thank you. And it's exactly Caden's reaction to parts of the renovation like the wow factor that that is why I'm so grateful that we are doing this effort, right, of of um documenting each step and letting the community be engaged even when it is at its messiest or its clunkiest. Um to be able to then do that. I think it's one thing to celebrate the end product and a ribbon cutting and and things like that, but seeing the all of, you know, it's the wow factor. Thank you, Kaden. You prove my point. Um, I'm excited that you're excited and that you're enjoying seeing this and and grateful that we're putting it out there and thanks
054and thanks to the team for doing that. Thank you. Thank you, Kaden. All right. Uh, Director Mc Merry, I'll turn it back over to you. We want to go back up to the minutes. All right. Oh, right. Okay. I was having so much fun. Okie dokie. Um, so first up on the agenda for um action will be approval of the meeting minutes from the May 27th meeting for facilities and operations committee. May I please have a motion? So moved. Second. All righty. Any comments or questions? All right. Hearing none. All in favor say I. I I righty no opposed. So those meeting minutes are approved. All right, Mr. Slaughter, back to you. Okay. Thank you. So, we're going to go over uh number three items recommended for work session or action meeting. Uh the first
055item we have up. Mr. Linsky, if you would bring up the Penddale Middle School change order, please. This is a change order for Jim Mechanical, who has the contract for the HBAC replacement in the auditorium. uh during the investigation there was it was determined that uh condensing unit number two had a leak on circuit 4 which was not part of the original work. So this change order in the amount of $5,498 was to leak check uh replace some gaskets in an O-ring and uh reconfirm the uh leaks were repaired on circuit 4. Um, so that change order is $5,498. Any questions on that? I'll ask for the motion first. Is there a motion to approve this? So move. Second. Mrs. Ramage. Second. All right. Any comments or questions? All right. Hearing none. All in favor
056say I. I. All right. None are opposed. The motion passes. Thank you, Mr. Slaughter. Certainly. The next item up for uh for approval is recommending for the approval of placement to the July 17th action meeting for change order number four to Gem Mechanical in the amount of $26,390.78. Once we got all the leaks repaired, uh, we charged the unit and found out that the compressor was making a lot of noise that was not good. So, we're recommending that that compressor be replaced. We replaced uh, condensing unit one, a compressor on that one. And then we replaced condensing unit number two, circuit one or circuit three, sorry. This would be for circuit four, compressor replacement. So, we would have three new compressors on those two units. Uh, so that's in the amount of $26,390.78. Mr. Linsky,
057can you just bring up that um item, please? So, we can see it one bill, right? Jim 26,000. Okay. All right. Okay. All righty. Um, may I please have a motion? So moved. Second. All right. Second. Any comments or questions? The Okay. The only comment I'll make is that um the all of these items um under section three, item three, I discussed with Mr. Slaughter in advance. So, I understand the scope of the work and why we're doing it and why we need to do it. And again, I think this kind of goes back to um corrective maintenance, trying to move to more um preventative maintenance and doing that type of work. So, we're not in a reactive state, but this speaks volumes to where they're headed. So, I'm very happy to, you know, to
058approve all these items this evening. Any other comments or questions? All righty. Hearing none. All in favor say I. I. No. None opposed. Motion passes. Thanks, Mr. Slaughter. Thank you. Uh item number C that we have is a change order for the radio tower demolition project. It is for unused allowances. So, this is a deduct change order to Tamco Construction in the amount of $3,310 uh reducing their contract down to $49,690. Their work is complete. They were able to complete their scope of work in two days, which was very impressive. So, this will be a deduct change order returned to the district. Thank you. All right. May I have a motion, please? So moved. Second. All righty. Any comments or questions? All right, hearing none. All in favor say I. I. I. None are opposed.
059Motion passes. Thanks, Mr. Slutter. Okay. The next item we have was actually discussed in the February FNO meeting. At that time, we didn't have a price. This was for extra geotech work that was required by Montgomery County Conservation District and the township to provide uh infiltration rates at the three basins. Uh so the proposal for this work was $33,315. Uh in order to expedite this work for the land development submission, uh the contract went to uh CHA Associates. So, we're asking that we adjust their contract through this amendment to refund them the $33,315. They did this pass through at no markup to the district. Okay. Thank you. We have a motion, please. So moved. Second. Okay. Great. Any comments or questions? All right. Hearing none. All in favor say I. I. There are no opposed.
060Motion passes. Thanks, Mr. Slaughter. The last item that we have is a request to amend the contract of Cowan and Associates in order for us to submit for zoning hearing board. Uh the radio tower surveys had to be completed which wasn't part of their original scope of work. In addition, during the review comments, the second round, the Montgomery County Conservation District had requested damru dam structure elevation points as well as inlet structure inverts and uh this work was never performed because this was existing to remain structures. So, we didn't feel there would be any issue with this. But Montgomery County Conservation District insisted that we provide these so they could review the calculation and flow rates. So this is $8,262.70. Okie do. All right. May I please have a motion? So moved. All righty. And
061second. Second. Okay. Any comments or questions? I have one question. Mr. Slaughter, um do you is it anticipated that this type of um additional requests requirements will happen in phase two or phase three at all? So this is actually part of phase two. Okay. Um so the further we get along, the fewer the comments are. Uh usually a lot of that stuff comes up under the first couple reviews. Um, so I don't not saying that it won't happen, but I don't anticipate a lot of this for phase two. Uh, we will probably go through some of this again in phase three and definitely in phase four. All right. Is that with the the parking lot and all of that type of work, the storm water and the Okay. All right. Okay. Is there a way
062to get ahead of it to anticipate what those costs would be? Because do do and I know that u Mr. Lynch said that we have and I forget the term he used that we have out of project additional funds that we put aside. I don't know what the words are. I forget. Um this would this would fall under design contingency as we're going through design. These kind of items come up and we and we have to address that. So, uh, for phase four, we would be, uh, possibly resubmitting the, uh, amendment to the to the, um, um, land development and the MPDS permit. So, um, that that's where that will take place. All right. So, you help me. So, it'll it there's funds in the design contingency and we should that should be covered even
063though we're all the way out in phase four. Correct. All right. Super. All right. Any other comments or questions? All righty. Hearing none. All in favor say I. I. There are no opposed. This motion passes. Okay. Thanks, Mr. Slaughter. Thank you. Okay. So now we've done that. We've done all of our work. Um huh. So is there anyone in the uh audience m Dr. Nicholson that would like to make public comment? Uh yes Merry there is a hand raised in the attendees. So, if you would like to read the statement, I'll just uh any other attendees who would like to speak to the board this night, if you can just use the interface to raise your hand. I'll mute your mic as soon as the uh statement is read. Okay. Thank you. Here you go.
064Individuals attending the this I'm sorry. Individuals attending this meeting virtually and intending to speak to the committee should be aware that they are being recorded. In order to meet the requirements of Pennsylvania sunshine law, it is necessary to record the names of all citizens who speak to the committee during the meeting. To asssure compliance with this requirement, it is essential that those planning to address the committee raise their hand electronically and state their name and municipality. Members of the audience are asked to limit their questions and comments to matters being discussed at tonight's meeting or matters that may come before the facilities and operations committee. Members of the audience are asked to limit their questions and comments to three minutes. And this is in reference to board policy 903. All righty. Thanks Dr. Nicholson. Please
065go ahead. All right. Thank you, Miss Mc Merry. Mr. Laneir, I have enabled your mic. When you are ready, you may unmute your microphone. Please state your name and municipality and you may share your comments. Jason Laneir Lansdale. Um I was hoping that that I mean looking looking at the um the high school project budget uh there seems to be somewhat of a discrepancy at least the way I understand it. Uh that is the um prior to the the referendum vote, the budget for option two was $236 million uh $325 9 $9 945. Uh kind of said that redundantly, but uh you got $223 million or $226 million. Now the budget is currently set at $259 million. And the reason why I bring up this discrepancy is because um when this debate was initially happening
066prior to the vote, uh Mr. Shroy said that the 236 million would be as much as we could spend without asking for uh additional uh you know a referendum vote. So that it and he and he said something to the event, you know, not not exactly wording, but something to the effect of um if the budget if the if the price tag comes in higher than $236 million, then the plan has got to change. We don't have money to spend beyond that. Something to that effect. So my question is is how did we jump up to $259 million? And on top of that, there was a couple of things that we didn't, it turns out we're not doing. So, there's the $10 million, excuse me, the $15 million in in modulars that we're not using,
067and we're not buying $3 million in property for a transportation site. So, in total, we are about $41 million above where we were going to be with the option two vote. And how do you how is that reconciled? It seems it seems as if things are just kind of drifting higher and higher and there's been not a lot of uh explanation as to how is it we're spend we're budgeting more than what we had voted for and just just to be clear that was the total escalated cost. So, I know there has been some inflation, but the 236 million included the anticipated uh inflationary issues. So, if somebody could pro could talk to that uh talk to that discrepancy, I would appreciate it. And I'll leave it there. Thank you. Thank you. Anyone else in
068the audience, Dr. Nicholson, that would like to make comment? I'll give one last opportunity. Right now I do not see any other hands raised. Going once, going twice. Last call. I believe that is all for this evening, Miss M. Merry. Okay. Thank you, Dr. Nicholson. All right. So, Mr. Slaughter, back to you for the summary of items uh recommended for uh the July action meeting, please. Certainly. The first item we have recommended for committee is the uh Penddale Middle School change order gem mechanical in the amount of $5,498 for the condensing unit 2 circuit for leak test and repair. The second item we have is Penddale Middle School change order request again for Gem Mechanical in the amount of $26,390.78 for the compressor replacement on condensing unit 2 circuit 4. The third item we have
069for recommendation is the deduct change order to TAMCO construction for unused allowances in the amount of $3,310. The fourth item we have is a contract amendment for CHA for additional geotechnical services in the amount of $33,315. The last item is request to amend the contract of Kalan Associates Associates in the amount of $8,262.70 for additional feature survey and analysis. Okay. Thank you, Mr. Slaughter. Um busy busy meeting. So, all righty. Um, our next meeting uh of the facilities and operations committee will be on Monday, July 28th at 7 p.m. in a virtual format. So, I want to thank everyone for joining. Kaden, glad you were able to make it. And could I please have a motion to adjurnn? Moved. Okie do. All right. Thanks everyone. Thanks Dr. Nicholson. Good night everybody. Have a great night.