001have um Mindy Brew lead. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I have a motion to approve the agenda. So move. >> All in favor? >> Second. All in favor? >> Opposed? Motion carries. Next on the agenda is um a hearing for the FY 27 budget. Mr. Futz. >> Thank you, President. All superintendent board members of tonight is the final review of fiscal year. >> Let me ask this first. Is there anyone here to speak on the budget to uh speak for or against the proposed budget? >> Thank you. So this was put in the newspaper for fast two lead. It ran on April 29th May 6. This is our
002fiscal year 27 budget for the general fund. The total budget is 323 million 69,116. And I just remind everyone listening that the board is committed to giving a pay raise to our employees. That gives a starting salary for professionals of 50,000 and a starting salary for service personnel of 30,000. Next is our special revenue fund. Our total budget for our special revenue fund, which is our restricted fund, is 37,271,960. And then finally, our debt service fund which was payment of our bonds is $13,6,600. That is our starting budget of pending approval from the Department of Ed. Once this board approved, he will submit that to them June 30. That will give us a final >> questions before Mr. Buds on the budget. I went over this and over this, but we might have questions again.
003Anyone? No questions. The superintendent recommends a motion uh to approve the FY27 budget as presented. Have a motion. >> So move. >> Second. All in favor? >> I. Motion carries. >> Thank you. >> Next on the agenda is distinguished service award. >> Melissa Bwood Heights Elementary. So, this is a surprise and we are extremely sneaky. So, >> are you serious? Yes. >> Even though I'm a crier on purpose. So, Miss Harper is truly the heart of Berkeley Heights Elementary and we and more than deserving of the May service personnel of the month award. She's the kind of person every school hopes to have on its team. Dependable, knowledgeable, compassionate, and fiercely loyal. Miss Carper has built lasting relationships with generations of BHE families, often knowing parents, students, and siblings alike. Her ability to connect with
004others and make people feel supported is one of the many reasons she's effectively affectionately known as the Wonder Woman of BH. No matter the challenge, she's always ready to step in, help out, and make sure that things run smoothly for both staff and students. Beyond the relationship she builds, Miss Carper is an integral part of our daily operations at our school. She expertly manages field trip finances, faculty senate accounts, and the school budget, while also coordinating fundraiser materials, yearbook distribution, and countless other responsibilities that keep BHE moving forward. Her knowledge of every aspect of her position is unmatched, and even willingly steps in into backup nurse duties whenever needed. Through it all, she consistently has the backs of her co-workers and students, serving with grace, dedication, and an unwavering commitment to our school community. BH
005simply would not be the same without her. And she clearly had no life. >> Missy, on behalf of the board, I I remember the first day you started. >> I've been here. My son will be 21 in November and he was 17 months old and I'm 17. Uh >> oh. >> I know. I know you know Katie. I know. >> Well, how can I top that? >> I I know what you do at Brookley Heights and I know what you've done in the system over the years and we're so very fortunate to have you with us. I I know that you're the financial secretary and the attendance secretary and both of those are so uh >> overwhelming so much more than >> so much more than used to be in the past. So we the
006board for what you do and thank you for sticking around. >> Thank you so much. I appreciate forunate to have you. >> Thank you. >> Yes. I'm pretty sure your mascot ran right into the window. >> Fine. We won't tell the internet or anything. It's a smash nose. I know. At this time, >> next on the agenda is a volunteer of the month, assistant principal from Valley View, and will introduce Close that door. >> Sophie almost had a surprise and then when I got here found out that the father found out. So when he found out that we had it um we were going to surprise because Miss um Bear is retiring this year. So she told the person that she was the person was coming for her retirement. And when I got here I
007was like I got the story already and then they said Dary told her and I'm like so yeah. So so it's not a surprise but it wasn't surprise up until about 5:15 >> about that time >> I walked in the door. >> Yeah. So, um, we have a show choir at Valley View, Valley View Stars, and all of these ladies are so so into it. And there's another little young girl, um, that does it as well. Um, so that's we're all celebrating the Valley View Stars. But Stacy Jones, it has been an incredible asset to the Valley View Show this year. Her dedication, generosity, and unwavering support has made a lasting impact on both the students and the program as a whole. Stacy has consistently been present at practices, performances, offering encouragement, assistance, and positivity
008to everyone involved. Her commitment has gone far beyond simply volunteering. Throughout the season, Stacy has personally invested her own money, her creativity, and countless hours into helping that show choir succeed. She designed costumes, hats, and awards that helped bring the group's vision to life and gave the students a sense of pride and professionalism on stage. Every detail she contributed reflected the care and passion she has for the students and the program. But most importantly, Stacy has poured her heart and soul into making this group shine. Her support has not only strengthened the performances, but also boosted student confidence. Don't cry, Miss Bear. This is the one that's retired. Um, but also boosted student confidence, morale, and team spirit. She has been a dependable partner, a creative force, and a true champion for the Valley View
009Star Shop. Her dedication and selflessness has been deeply appreciated and have played a significant role in the success of this year's program. So, we'd like to introduce our outstanding volunteer to Miss Stacy Chen. Um, and I don't use AI. Um, because it was heartfelt and I wanted to make sure that you had a copy of it. So, we're presented you with the copy and the sketch. >> And then the flowers are from all of us girls. >> This is Yang. This is Yang. And I would not function without both them, but I was only allowed to recognize one. Um, but her day will come. >> So, she's amazing. >> Yeah. Both of us running around like crazy. >> Yes. I I I'm decided to start a show choir as second grade and I would not
010have been able to make this happen if it wasn't for these women. So, thank you. >> That's a big job. >> Stacy, on behalf of the board, congratulations. Sorry we're out here in a Patriots costume. >> Yeah. Um, I had a nice talk with Miss Hoffman today and just what you do for Valley View Stars. It's it's amazing to thank you for what you do for the students and Miss Fair, congratulations on your retirement. It's not about you, but thank you for your dedication to Berkeley County Schools over all these years. >> Thank you. >> But yeah, Stacy again on behalf of the board, congratulations on being schools. Congratulations. Next on the agenda is Next on the agenda, superintendent announcements. Dr. Saxs. >> Thank you, board members, um, and community. Uh on behalf of Berkeley
011County Schools, I just want to extend my deepest gratitude to the voters of Berkeley County for their support in the May 12th, 2026 election. Uh the passage of our school bond, I think, is a powerful investment in our students, our educators, and the future of our school district. The bond totaling $15.4 million is going to allow us to move forward with critical improvements across our school system. It also positions us to leverage uh an additional 45 million in state support through the West Virginia School Building Authority. Resources that are going to directly benefit classrooms, facilities, and students uh across our school district. As one of the fastest growing counties in West Virginia, we continue to face increasing enrollment and capacity challenges. Uh and this vote really has ensured that we can respond responsibly by addressing
012our overcrowding, modernizing aging buildings, and creating safe, innovative learning environments for every student we serve. In the uh coming weeks, I'll be presenting the board with a timeline of our different projects and the sequence in which we hope to get those accomplished. and we want to be able to share that with our schools so they understand exactly when uh they can expect to see uh movement um on some of their their facilities and the improvements that the voters have approved. I think it's really important to say again, thank you to those that voted yes, but also for the voters that voted no, I want you to know that uh your vote really matters and we really want to work hard so that uh you can see the fruits of uh the investment being made and
013the transparency of being able to get these projects accomplished um for our students and for our community. So again, thank you to everyone who came out and voted. Um, again, we just we don't take this responsibility lightly. Um, and I think in the months and years ahead, we're going to work diligently and transparently to ensure that these funds are used wisely and effectively for the benefit of our students. So, thank you again. We want to recognize and congratulate our seniors, uh, the class of 2026, uh, board members. This Thursday, believe it or not, is our first graduation ceremony at Spring Mills High School, followed by next Tuesday, Martinsburg High School. Wednesday of next week, Hedgesville, and then of course Thursday at Musleman. Um, I think it's also important to note that we do have uh
014um rain uh contingency plans for any of the sites. Um the schools and the school principles along with Mrs. Putner have worked really really hard to make sure that those plans are in place and we look forward to recognizing and celebrating our graduates along with their families um on the respective dates. Uh board members, I do have here for you that I'll pass out uh by the end of the evening for you. Um the uh superintendent's evaluation documents. Um we have uh we're going to follow the same format that we did last year for the evaluation. Um, so the document will explain the measures of success that uh we mutually agreed upon and uh Jess will be forwarding everyone the states evaluation table. So you can fill that out, prepare it and then you can
015come back at the next meeting and discuss the evaluation. Uh we will have an executive session at the end of that meeting and you can make um any kind of formal announcement at the June 15th board of education meeting um so long as we conclude. So I just wanted to make sure you were um in the loop on that on that deadline. Uh, so I'll have that for you here before you leave this evening. Our next board meeting is on June 1st at 6 PM here in this boardroom. We also have a a special board meeting on June 10th at 6 PM. Board members, I'm happy to answer any questions you may have. >> This special board meeting is our regular Wednesday. >> It's a regular Wednesday workshop. Yes. >> Middle of the month. Uh,
016questions for Dr. Sax. Uh, next on the agenda is board announcements. Does anyone have phone announcements? >> It's okay. If you open it again, it's going to make the same. >> No, >> is the operating. >> Oh, is it my turn? >> No, no, no. Board announcements. That's right. >> No, I um just wanted to follow up with what Dr. Sax was saying. Just wanted to thank all of those that uh did take the time to vote um last week. Um because not many did. So, I want to thank all those that did take the opportunity to vote and exercise uh their right to vote. Um it's one of our most important duties is to is to vote. So, hopefully in the future more people will take that opportunity um to be informed and to
017vote. >> I second that. Anyone else? Next on the agenda, citizens forum. We have no one signed up to speak at citizens forum. Operations update. Um, director, executive director of communication with Carla Bman will give us an overview of uh Brookie County Schools partnerships with the community and local businesses. >> Hi, good evening. Um, President Long, Superintendent Saxs, and members of the board. Um tonight I'm going to be uh giving a a brief presentation on community partnerships. Um this aligns with u one of superintendent Sax's um goals for the year. Um while we get um the slides pulled up, um I will just share that we um the district is making meaningful progress I think in deepening our um community partnerships throughout the county um expanding opportunities for students and strengthening engagement. Throughout this school
018year, we focused on building some intentional collaborations that I'll talk about that connect students, families, schools, and the businesses in ways that support support academic success and also real world readiness. So, I want to highlight a couple of those collaborations that were formed this year and give you a little background on them and it's just the next slide. So, I thought of two more after I did this. So, um, I'll have two more to add at the end, but first is school business partnerships. That's a program that, uh, has been very active in, uh, Berkeley County Schools for many years. We did sort of, uh, revamp the partnership program this year in alignment and, um, in partnership with the West Virginia Department or the um, the state's education alliance and and also with our local
019chamber of commerce. And I think that was a really important uh move, a shift to with our partnership program. It makes it more about um relationship building and opportunities for students and less about um donating money to the school. So it's something that's mutually beneficial I think as opposed to the due structure type of program um that the school business partnership um was revolved around previously. So this initiative is designed you very similarly though it connects businesses with schools creates opportunities for mentorship uh career awareness hands-on learn learning things that are aligned with workforce needs the goal as I said was to create mutually beneficial initiatives that prepare students for for the future. One of those, as I mentioned, is the um education alliance, and they actually have a coordinator staffed within Martsburg High School
020that helps facilitate some of those um those business relationships. We currently have 25 linkages. Some businesses are linked to more than one school, which is nice. depends on the the location of the business, but basically there we're going through the process of getting everyone to sign kind of a formal agreement. As I said, there's not um there's no billing, there's new due structure like there used to be, but um schools are obviously always willing to accept donations from anyone or school business partners, but um we do mention them on the district uh website as a school business partner. They're also mentioned and their business is linked on the individual schools website. And then there is an education alliance registry that uh that they are listed in. They're provided with a digital icon that can go
021on their um website and we provide signage for the business as well as the school. The education alliance also has a lot of resources and a toolkit for ideas that u based on programmatic level of how businesses and schools can work together. So I think that's been a really helpful tool as well. The chamber of commerce uh I have very um we've made great strides in in in tying them into our partnership program. They represent the businesses of Berkeley County and I thought it was really important to have them as kind of the one of the faces of our partnership and we've done some really um great things this year. They did a um a campaign where they um director of attendance um how VM meter participated in along with uh representatives in from WVU
022and Proctor and Gamble. So that was nice. They also supported us with an attendance campaign this year and filmed a video from us. Um the the president of the chamber um Christy Hadley as well as Mayor um Nolles and county commissioner uh Mr. Goenower. So, I thought that was a really nice partnership into having some um local leaders kind of um speaking up on attendance and you know how the the things that being um having good attendance in school carries over into the workforce. They the chamber also provides linkage uh referrals to us as does the um development authority which is um been very nice too. We also uh have a work exploration partnership program and that is run through our special um education department that continues to grow as a powerful tool for career
023readiness for many of our students. They had over 70 businesses this year that um utilized the work exploration partnership program and it allows our students to explore explore career paths while developing job specific skills. Um so that has been a great success. career and technical education. We have I'll just spotlight a few of our partners. Uh WVU, as you know, we do u med with WVU for students from each of our high schools are eligible to participate in a two-year program during their junior and senior years. And then we recently partnered with them as well to expand um pathways to nursing and access to nursing education and the future CTE center. Uh WRNR, TB10, WPM um also offer um some career and technical education opportunities for students where they can get credit and that real
024life um day-to-day work experience. CMC steel uh recently added on um a program for building and maintenance uh for students. So they have been working there. And then uh the Eastern West Virginia community or regional airport um with aviation X has been a great partner for CTE higher education partnerships. Um I wanted to feature um Shephard Blue Ridge and Marshall University. Um Sheepard offers dual credit and direct admit program for our students. They um we've also worked with them on they recently opened an agricultural innovation center. So that can kind of expand opportunities for our students um through shared programming and resources around agriculture. They offer broadcasting classes and they are um mentoring and giving some um some talks on the aviation business side of that program. Blueidge also offers dual credit and direct admit
025for our students. And then recently they added a new program called industrial maintenance in industrial equipment maintenance and that uh works similarly to aviation X and med in that um it's available to juniors and seniors wanting to explore um manufacturing and types of certifications aligned with that. And then also we do work with Bluebridge on our um grow your own program which is a program of the West Virginia Department of Ed and we had four graduates from that this year. And then finally Marshall University um in aviation acts which I mentioned. The next area I wanted to share a little information on as far as community partnerships were um our family resources. And our new department um family and community engagement has worked with 35 businesses this year. They host um events and initiatives, things
026that are um intended to bring families together and um and connect them with uh resources that would then benefit the students. When families thrive, students succeed, makes for a stronger community. Those have been very well attended. They did things like financial literacy, uh meal planning, they did a career fair um for families. So that has been um that has been a great partnership uh with the community on the family resource side. Martinsburg initiative also continues to to bring together uh the school system but also health care, higher education and the community for prevention efforts. So that is still strong. And then United Midway, um, schools, students, and families benefit from their more than 50, uh, nonprofit agencies, and they support things like West Virginia 211, which is a resource, um, for the school counselors use
027that resource a lot to connect individuals and families with um, with resources in the community. They facilitate day of caring, which a lot of our students participate in annually. And then also some reading initiatives, the Born Learning Academy where they donate books um to young children in the community. And then also, as we've shared before, they um they have facilitated the $40,000 grant for a mobile learning unit. Um which has been um a great uh a great contribution and collaboration with them. And then the two I wanted to add, one was our safety partners. I didn't want to leave them out. that is run through our people services department but includes the sheriff's department, Berkeley County Office of Emergency Management, uh Marter Police Department, Fire Department, prosecutor's office, um EPIC, also bullying prevention, um Eastern
028Panhandle uh drug and violent crimes task force, state police, 911, and earlier this year we experienced a lot of um threats. It was a series of threats that were going on um kind of nationwide. And uh we partnered with Sheriff Blair, prosecuting attorney, Mr. Kendzer, and police given Gibbons to do um a video kind of reinforcing the see something, say something um app and and that I thought that was a great partnership and really showed our um our connection with local um law enforcement and safety partners. And then lastly, we have technology department. And I think or technology partners. And I think that when we talk about community partnerships and expanding partnerships with businesses and higher ed and community organizations, we need to also strengthen the systems that that kind of support those uh for
029our students and families. And one of those would be um a system that our transportation department uses as they um not only transport students for their daily routes but also transport a lot of our students to CTE programs and some of those partnerships. So, our um executive director of transportation is here and can elaborate a little bit um on the technology partnership um that is used to inform families um of bus times and and routes. But I think kind of in closing um you know, we continue to just strong or foster those relationships and welcome new relationships that bring our students and families and community together. And I think by by doing that and having kind of a holistic um approach um around students that that contributes to their overall success as well. >> Any
030questions? >> Do um Carla and this might be a question for Dr. too. I know we've done dual credit for years um especially with Shepard and Blue Ridge and but did we allow um dual credit for for other online universities? >> Have we ever thought of that? >> Um I'll be honest with you. I don't know Dr. Woods. Do you do you know I mean I know that we have partnerships with dual credit you know for for the university you've talked about but uh but like for Liberty online or Grand Canyon I I'm just not I'm not sure. >> Yeah. I'm not sure to get it to get paid. >> Yeah. I mean because somebody would have to oversee that at the schools. Correct. >> Well, what has to happen is is that the teacher
031of record has to meet certain qualifications for the college and the university. So, they have to be approved through the university to be able to offer the dual credit here. >> Um, I know I don't I'm fairly confident we don't have anything in place that they could be online through a university and get high school credit. You know, sort of like what we have with the jump start programs. >> We keep those more locally based. >> Um, >> I'm just curious. Yeah, >> I was thinking about Marshall. >> Any other questions, Mr. Murphy? I'm going have to go very >> Okay. Um, of the partnerships that you listed, um, which ones do you feel could be strengthened the most? I guess that would be >> Yeah, that could be basically could be strengthened the most
032because like you have all, you know, all the different categories that you're that you're listening. the two additional >> I think our family resources is really what we could um you know really work on and that is um that is new here and and I think all those uh types of programs already existed within a lot of the schools and especially um with some of our um title one schools but I think there are a lot more opportunities for family and I think we're seeing the importance of having strong families, successful families and the impact that that has on students. So I think the more we can kind of help um you know facilitate that bring you know resources that are fun and engaging but also just help strengthen that home relationship um will benefit
033the students. So I would Mr. Murphy >> the uh it's not a question it's just an observation the CTE center that we're going to build the support of the community. Uh a lot of people were questioning you know where where are you going to get certified teachers and what a lot of folks don't realize is one and we've already witnessed it uh in the medical area WVU some of the instructors have been provided by the institution uh Marshall University will be providing the instructors for the aviation program um and when we start talking about some of the trades that will be offered will not be necessarily trying to recruit college graduates. We'll be trying to recruit trades people who have experience. Uh we've already seen it. If you're familiar with James Rumsy, I believe have
034retired they've had retired military people who worked in a field for their entire career. uh as well as other local uh trades. So this is a whole new area. I I can remember way back when uh Philadelphia was dealing with the growing baby even population back in the 60s and 70s. I think it was called the Parkway experience where they put students out in the community at sites to work. uh the the uh CTE center will be probably a fraction of the cost of a fifth high school in the community. We will not have to have a football field, an auditorium, uh the many things that you would need for a new high school because but we will be spending money on equipment. So the students if they're working in mechanic auto mechanics, they will
035have to test the equipment. But we will be approaching uh places for grants uh for support there. So it there it's not going to be a regular school where you're trying to get teacher trained graduates out of college. You're going to be trying to get people who know know the trades. And u I just I just thought of the uh uh We're we're getting uh teachers provided, you know, we don't have to pay for them, but they'll be teaching our high school students. We're they're going to be given an opportunity to have two trained areas that they began as juniors, I believe. And uh so so uh there there was a lot of public failure not on your part but ours as advocates getting the word out that we're this is a whole different approach
036and I'm glad that we're going to be given a chance our children will be given a chance to be trained in areas that a lot of them would rather drop out of school and go to work doing. We can keep them in school. We'll still be giving them the basics with hopefully certified teachers in math and language arts areas, but they will be given a chance to come out of school with a trade that they can either take out into the market, support the local community, or go into the military. But they will be uh uh they will they will be uh just given a chance to work with their hands and do things that they're going to be interested in rather than count till they can get out of high school or they're dropping
037out or graduating. But uh but we're going to give them a a running start, right? And I I just I just wanted to comment when I saw this presentation today. I wanted to squeeze in on your time, get off the agenda, but to advocate to the community what we're doing here for a lot of children who are not interested in college, who are not interested in other uh professional areas, but they are going to be successful contributors to our community with our with the help of our preparation. And I think it'll be meaningful also for um for the community and the industry professionals to um to be involved with students in our school. So I think that'll be a new opportunity as well. >> So it's outside the box approach inside education. So >> Mr.
038Murphy, it's called the Parkway program. Yeah, you're right. >> I'm right. >> Yeah. Yeah. >> Well, you know, today we'll diverge. I got my fortune cookie and it said, "Tonight you'll be the voice of Breezel." >> So, let's see how that goes. >> Oh, boy. um given all of the different types of partnerships that you presented this evening and your unique perspective uh within the Ford office and where you sit um within the county, >> what is what do you believe to be the most um evolved area of these different types? Um well I think CTE for sure. I mean even through the the programs that we have currently with uh with med and aviation and some of our local radio stations um you know I think we have in the opportunities that we have
039you know existing within James Rumsey I think they're you know I think that is very progressive and yes James Ramsey has been around a long time but I think we have enhanced that and the success of James Ramsey has um inspired interest in you know in other work and school relationships. >> Any other questions? >> Quick with I know with with each pillar like you could we could talk for like two hours probably, >> right? >> I think it'd be great for us to deep dive more into the work exploration and the school business partnerships. see what we can do in coming into 2026 because yeah, >> by the time we're literally I we never talked about business. >> That would be a great presentation from um from special education. That's a great um a
040great program. They recently graduated um students from the work exploration or had a celebration of students who participated in the work exploration program. And sometimes you'll go into businesses and see a little plaque that designates them as a partner in the work exploration program. And I think that's really special too. But um there you know there are a lot of opportunities within the uh just the school business partnership program itself and I do think that um having this re new relationship with the chamber of commerce and their new president and CEO has been really helpful and I think it's a good tie. I think it's great for them and I think it's great um you know association for us and it just fits in that model really well. It wasn't that the old model didn't
041work. I think it just sort of tapered off over the coverage years a little bit and and it was more like uh they build and and then you know there was that that new space structure and it may not been as you know um you know mutually beneficial for especially on the business side but I think now they're you know seeing there's a lot more opportunities for the business to benefit from getting you know feedback in our schools and sharing their uh you know their career advice and then you know students learn here and see those things and then potentially may want to do an internship or you know work for those businesses. So I think that alignment with the chamber has been a really good move and we can expand upon that too. >>
042I' I've seen so much improvement um in the past couple years with uh the involvement in the chamber. >> Yeah. with schools and us and uh the improvements on both sides and what we both obtain from that and most importantly what the kids get and so and you know another thing talking about the work exploration program that is such a meaningful program for those kids I you know every year I go to their ceremonies and it's just something else I mean and you a lot of the employees are there too when they get their awards and >> how they are excellent workers. >> And I'm sure there's other partnerships that I didn't think of in in preparation for tonight like the the two that I thought of after I put these slides together. Um, you
043know, I'm sure there's more. Our district has formed a lot of um a lot of strong partnerships throughout the community, but these were just seven or eight that came from that. >> Thank you, Cara. Oh, and >> thank you for including me in this. Transportation doesn't get be included in a lot of ways. So, I'll listen to you. Good evening, President Long, members of the board, uh, Superintendent Sachs. Uh, when I was asked to do this, I was like, "Wow, how can I give this some context?" So, we're going to go all the way back 21 years ago when I started at transportation. We were just getting into the routes being digitized. We were still operating off of handwritten routes. To view a video of a bus, you had to use a VCR. And there
044was a there was always a joke that was going around that, you know, just get your bag popcorn to sit down and watch the VCR because you could watch it on anything. And if we had a call uh to find out where a bus is, there was no way we were finding out cuz we had no GPS. >> Yes. So forward to 2021 uh is when we began our relationship with Samstar which is our GPS of telematics uh company and the partnership with them and edgelog um started uh and so through those two companies we've been able to really I think probably have the most technological bust in the United States because of the equipment that we have. Um and through that um I just this blows my mind that through that partnership we've been
045able to fully integrate our transportation system so that we are efficient, we are safe and we deliver students at 15,000 bus stops per day. So that plays a role that that those resources we have with edgelog sar really plays a role um in us being efficient and being safe. Um now edgelog is the um basically like the service side of it. They do our routes. They uh develop our routes. We go to them. They assign students. All of student information from Weimus is housed in there. Um and then you have the Samsara part which is our GPS which we do a lot with them because it records the trip history every day. AM and PM runs. We can go in uh trip history go in overlay that of what we have in edge log and
046are we being efficient >> like the black box of the school bus. >> Yep. Yep. And we love it because we also can go in the bus real time and see what's going on in the bus. Um so that is just I can't imagine like I mean to where we are at today to where we were is like just minding mindboggling to me. But through that partnership with uh Edelog and Sams Sara, um I want to bring up uh really the the public facing app that we have which is the the parent portal. Um, as we come to a close of a school year and the opening of a school year in a few months, I really want to get it out there to parents and anybody you see to talk to parents um to
047sign up for the parent portal because this is a very valuable tool uh for parents. Um, currently we have over 3,000 users uh on the parent portal. Um, and we really want that to grow more because it does allow parents to know when their kid is on the bus, when they're going to get picked up, when they're going to get dropped off. Um, so, uh, Leah had this thing up here. So, I just want everyone to know that this is on our website that if you if you click on the transportation um icon and you scroll down, you come to the parent portal and at the bottom it's going to give you a whole bunch of frequently asked questions um everything about the app itself and then there's a YouTube video that shows exactly how
048to uh get the app and put the information in. so that it works for you. And this is this is this is um uh only parents can do this. You have to have uh your students information. Um and it's exact information. Um a lot of a lot of instances when people say this isn't working, it's because they're entering information that is not exactly what Weebas has, >> right? >> So it's very important to know everything. Even if if the secretary spells the name wrong in Weeus, this the the app is not going to take what you put in as the their real name. >> It can't be a nickname. >> No nicknames. It's got to be first name, last name, student ID, um school, and then you create a password. So, I really wanted to
049bring that to everyone's attention because we're excited about this. It really helps us in in phone calls um because parents don't have to call us if they have the app. They know when the bus is going to be there. they can set a ping for 5 minutes, 10 minutes, however many miles they want uh before the bus arrives, >> especially if a bus is going to be late. Because I've had parents tell me that um you know, it saved them from sitting at the bus stop for >> 15 or 20 minutes, right? Don't go because they knew where the bus was, >> right? We had a lady tell me just the other day said, "I I love it because if it's raining out or snowing, >> I don't have to stand out there. I I
050I can go out knowing that the the ping just gave me the bus was a half mile away. >> So that's the 3,000 you mentioned is like monthly energy users or like total total users since we started. >> Okay. Do you have an idea what it is on a monthly basis? >> Give or take at the beginning of the year it's a little more. We usually get maybe two to 300 at the beginning of the year, but then it slacks off a little bit. >> But it's like every time I talk about this, we see a rise in the number of people who sign up for it because honestly, they don't know about it. >> And I I think it's important to to us to really get that out in this coming year. Um, you
051know, even with the the changes that that we have, >> do we um it would be nice if we had a little card or something that we could give out at schools um when we give out parent information. >> Sure. >> About the >> We can make that happen. >> Yeah. About the app because parents don't know about it unless they uh you know hear it on a board meeting or some other way. >> Exactly. >> Yeah. >> So, as Dr. is my supervisor. He's going to remind me of that. >> We do have that in our welcome uh kits and we have some things for the beginning of school, but sometimes there's just so much information at the beginning of the school year. Um you know, things get lost. So, we can definitely find
052ways to u remind people of that throughout the year. >> Um so that >> thinking about that, we our drivers um participate at each school for their TP hours. We can give it to them because they talk to parents all night long. >> Oh, that's good. Yeah. Yeah, that's a great idea. >> What What's the You have 15,000 stops in the county. You have 3,000 people participating families. How many potential families do you know that that we if we had >> I think we're somewhere around uh like eight or nine thousand families actually. >> We're we're just about halfway halfway there. Um the portal itself has only been available for like I think three three and a half years. Yeah. So we're we're we're getting there. We're not there, but we're getting there. >> What
053percentage of our student population do we transport on an average daily basis? >> About 78%. We're we're at about 14,500. >> Pretty significant. >> It is. Yeah. We we have we have a higher percentage of student transportation than a lot of counties do. >> Any questions? >> Um so what are some of the drawbacks or uh to the edog system that you found things that maybe can't do that you would like it to do or uh glitches or anything like that? Well, we we upgraded recently to new a newer software through Edgeelog. What we found uh that was really hampering our system was the the old version of the the Edgelog software was not updating like it should. So every time that we would make a change in edge log to routes the next day
054the next time it uploaded it went it reverted back to the old routes because yeah we we didn't know it >> because you've heard the complaints about you know the route she's wrong. Well, that's why. And so we finally figured out by um getting the new software has saw that it was just a glitch in the old software that was doing it. And and like if we put even if it was make a left turn, it would go back to making a right turn. So the bus driver wouldn't I mean the substitutes would would be on course. Yeah. So that was that that was the biggest advancement I think in the past year is upgrading to the new software. >> Well, that we've done a lot with the getting the Rouse correct. >> Yeah, that
055definitely would have to be an improvement. >> Oh, yeah. >> Especially for subs. >> Yes, sir. uh off the topic, but how many what percentage of how many problem was it this year of having to have drivers do double ramps because we didn't have a service? >> Every day. I don't know if I want to tell you this number. Um, we probably drivers drivers who drove their own route and covered either another route or part of another route was probably at least 60% of our absence of >> Wow. >> Yeah. So, kudos to our admin team and the drivers for for stepping up. >> Bless them. That's that's amazing. They do a great job. >> Yeah, they they they did a great job. and the engine makes the change when the ser when the government's
056done the duty. >> Yeah. Well, what we do for that, um, and here's another piece of technology, and and it's not us, but if we have an emergency or we have a driver that can't come in to get the route sheet, um, we we can send it to them >> so they have the route sheet to to go over >> or, you know, some drivers will step up. We'll give them the route sheet and they'll run it out or we'll run the route sheet out ourselves for for the person covering. Are we compensating them for the nor? >> Yes. >> Okay. So, with the changes that we made at the end of the year with the with the routing hearings, things like that, will that help with the coverage? Will that make >> I I
057really don't see I don't unless we have what will help is our ability to get more subs. Um, and which we are doing. By the way, the recruitment event was real success. Um I think we're going to get about 10 out of that really good ones. So um we need to we need to increase our sub pool. Um and it's really about how many absences we have per day. We we can really go from anywhere from 34 to you know recently we had 54. >> A lot. >> That's a lot. Out of how many bus drivers? >> 243. And um now one of the things that we have tried to do is we've tried to hire permanent substitutes that you know are always they know that way they have job uh >> security they have
058benefits because we know we could use them every day. >> A lot of times they're getting hired into rounds they're up. Do you have any current perm subs? >> True. >> Too >> but they're going to get their >> But you've been approved for how many? >> Uh as as many as 10, >> right? So we're trying to >> I would love to have 10, believe me. Yeah. But we they just keep getting absorbed. >> Well, because then those subs go to standby bus operators, don't they? >> Well, Dr. Saxon and members of the board, you have been great to our transportation department and in approving that um that when we do get us up, they don't stay ex for long unless they want to. Those that want to be full-time, I you know, I
059appreciate that because they appreciate it. >> Yeah. Any other questions for >> just one one last is as it relates to the the parent app. If families are having a problem with their app, what what resources should they do? What should they utilize in order to get some assistance? >> They they can refer to the frequent frequently asked questions or better yet please call us. um uh our our one secretary Cheyenne. She's a um app guru because they they do they're if you enter if you enter the information incorrectly, it will it will not give you approval, but it'll say pending and she goes in there weekly and see we can't enter the information for you. >> That person has to enter it. So, we send them a message through the portal um to this
060is the information you need to correct. >> Oh, that's good. Yeah. Yeah. Because it could say pending forever because >> it could say pending forever, but they got they need to check their their messages. Yeah. >> And the reason that that's so important is it's it's privacy for their children. Yes. >> Oh, yeah. Definitely. >> Yes. >> Everybody shouldn't have that information. Only that parent for those parents. >> Y question. >> We have one more. Um so this was a 10-year contract with Edelog for 10ear contract for total of three mill around $3 million. >> Okay. And it was what 21 >> 2131 >> and and that's when we began our relationship with the edar partnership. >> Yeah, I remember that day. >> Yeah. Yeah. >> And that was all due to our GPS company
061that we're using was suns setting all of their technology and their equipment and told us we had to buy everything new. So that's when we decided let's let's see what's out there and and so we did the pilot program and uh Samar and Edgelo were a really good fit because they had worked together before >> because Terry Force wanted way back when the start >> Terry's the one in 200 four I believe four or five is when we started the digitizing of of routes with Edgel. >> I remember that well. >> Yeah. We we've gone from we piggybacked off of um a transportation department in North Carolina for years and then we decided to go with our own and then this the most recent was our most recent upgrade. >> Other questions for Mr. Kucker.
062>> Thank you. >> Next on the agenda is bond construction update. Uh Mr. Tyson Good evening everyone. You have I'm going to proceed with the bond and construction of updates. First one is the Hedgeville Early Learning Academy. What was that? All right. Hisville Early Learning Academy. Here's what's happening on this site. Most of the uh concrete sidewalk and concrete curbs are finishing up. Um you can see on the upper left picture, a lot of the stone base has been installed and and compacted. And actually Friday and today, most of the stone base has been paved with a base coat of pavement. >> So that's where we are as far as the exterior uh parking areas and and the lane that drives around the um lot of a lot of the same things are happening as
063far as mechanical systems. Um installation of the ceiling grid throughout all the spaces. The ceiling tile won't be installed till one of the last probably one of the last items, but all of the grid is in place and a lot of the the drop in duct work uh diffusers those types of things. And the big item is you can see on my last bullet point uh Edison energized the uh the power to this site on I think it was Thursday which is very critical because now um the trades can get the HDAC systems up and running so that the space can be acclimated so we can proceed with installation of the flooring once the concrete has the the moisture uh appropriate moisture content. And the playground, you can see there on the bottom left, the
064playground has been playground equipment has been installed and the porn and play surface is next. Uh not only on the interior or the exterior, but also on the inside. They're proceeding with the inside motor skills playground area. Any questions on Pville? >> Love to see the playground come along. That's awesome. >> It is nice. Yeah, very nice. >> Every time I'm out about around there, I go around there. She's more and more every day. >> Yeah. All right. Next one is Matri Primary School. All of the geothermal well drilling is complete. I think I summed that up the last time. And now they're going through uh doing the grouting for each of those wells. And they are progressing with the lateral lines that connect uh each of those wells together and to the building. The
065uh brick laying is continuing. You can see a lot of these different sides are complete. brick is finished and and they're working their way around at a very good pace. The um base coat of painting is in progress. I took a picture down this hallway where we can see the base coat of painting. Um all the mechanical systems are on site. Like I mentioned last time, the one day I counted 70 vehicles on site at this school. Uh the roofing system is ongoing. You can see they're starting to close in these gabled roof rooftop. That's the cafeteria. Notice the windows up here and the that that upper story that will let in light into that cafeteria space. Very nice open space in that the cafeteria. Um and then the stone base is being installed for
066the roadway and actually it is compacted and most of the roadway has been paved with the base coat. Uh they were working on that Friday and today on paving um the road that will eventually connect to the the uh the turning lane entrance there along Sound Road. anything for Mountain Ridge Primary. >> Are we on um completion date? >> I don't have a good update for you on that because um tonight I'm going to present to you the uh change order that has uh information about the water line and that sort of thing. And once that is approved, then that will give the contractor the go-ahhead to order that uh that piping and that system. And then when they do that, they will update their schedule. So, right now, I don't have a good date
067until they give us an updated schedule based on the that water line system. >> What's the date that you have as of right now? >> The date, the last date that I had was August the 7th, and I don't know if that's still the case or not, but as soon as they update their schedule, uh, which well, I should be able to have that for you at the next board meeting, but right now, uh, the last date to have was August 7th. >> Where are the kids going to go when they can't get in? >> Georgetown. >> Okay. >> I I think that we're still working on a contingency plan on that. I don't know exactly where those kids are going to go. I have a couple ideas. I guess Dr. Sax's been working on
068them. >> Yeah, we we want to be able to refine a plan. We have a couple different options. Um and what one of the things we want to be able to do is have continuity so that if if a backup has to be, you know, provided that, you know, we look at do we want to do, you know, grade level areas that to keep all the all the same grades together um for a short period of time. Um, and I think it depends upon really whether, you know, if they have to push out the the start date, how far are they having to push it back? If it's only like a week, we probably don't need to come up with a, you know, an alternate location. Um, if it's um if it's if it's couple
069weeks, then we're going to have to take a look at that. Yeah. >> But we have a couple different options. We have space at Jartown. We have some space at uh the old Inwood facility. Um, so you know, we want to make sure we don't take it down until we're really solid on on that timeline. Um, and so anyway, that's that's some of our options that we don't have. >> Have a cut off date as to when um that decision needs to be made for you guys. Like if for instance, we need to know this by June 15th, what exactly is going on so that we can get messaging out and get spaces prepped for whatever this looks like so that families know what we're doing? >> Like is there is there a date that
070you guys have? Yeah, I mean I think that that um I think if if we have a good understanding by June 15th that there's going to be a problem then that gives us enough time to be able to notify families and also let them know here's what the contingency is for the gap you know and then whatever the transition is. The one thing that you know we have that is good is that we're working with McKinley Architecture who um this is this is not the only school that they have built across the state of West Virginia that comes up to a a closed timeline. And so being able to utilize some of their expertise as to when is the when is it that you have to pull the plug and make that change. You know,
071we're going to we're going to lean in on them and some of their expertise as to when when other school districts have had to do that. I can tell you when I was in my previous school district, um our neighboring county, Wayne County, uh they had a school that um was, you know, delayed and uh they had a contingency plan for about three and a half weeks in order to get that transition. I I too also had a school that um it was one of the first schools that I was involved with, Highwan Elementary, um that uh we ended up um having to have some contingency plans for about two weeks um for those students. And so it's nothing that we're not used to. Um, but at the same token, we don't want to put
072the we don't want to create um information as to here's what we're going to do prematurely because we want to also make sure that the information is very consistent. >> Understood. I'm just trying to create that sweet spot. >> Absolutely. We want to give people advanced notice. Yeah. >> So that they can make plans and that they understand exactly what those first few weeks may look like if it that happens. >> Um I've also I've also seen projects and Mr. Delator could probably also speak to this where you're like there is no way they're going to open that building and then >> they they put it into the uh the passing gear lane and they're able to really pull all the pull the things they're sometimes they're working 512s or whatever it is to get
073the job done. But it's amazing how how >> she can do it. I mean they they they can do it. I've seen them do it. It's just it's amazing how they can put it into >> and we are we are definitely pushing um on the contractors. I know uh McKenley is also our architect and engineering firm. They are they are definitely pushing on the contractors and we've also talked about the fact that we have uh we have a contract that talks about uh the deadline uh for when this is expected and that if we don't meet that deadline then um liquidated damages will have to be assessed because you know um that that's that's why we have contracts. >> Exactly. And um I again on a the same situation that we had with with a
074a previous school in my previous school district with Hilon um we ended up having to take the contractor um to to task on the fact that they were behind schedule and we did assess them liquidated damages. That's something that we have to be able to provide a lot of information with and and and uh you know true real costs to assess that but that's something we don't want to have to do and and I know that um too >> yeah but our I think that our our contractor has been working very hard with us to get this project done um on time and um and so we're very appreciative of them as well as uh our architects in getting that accomplished. I I do think this that you know we've been a lot of schools
075around here. So having the um realization that school might not open a long time and how far ahead that you need to let parents know. I mean we're we're wellware how to do that but we want to make sure that uh we have all that in place. So, >> especially with with summer and vacations and people are going to be in and out of touch throughout the summer, I just want to make sure that we've we've got all our time out. >> Are there any timelines u for Hila or Mountain Ridge in terms of like walkins or anything that that you guys have seen on or that we should be worried about as a board this time like for anything that would be in the service? Yeah, Hedgesville, the biggest timeline that was a critical
076pathway was the energizing of the building and that of course has happened. And so now the next sequence of events is is back on track. So everything should be fine there. I I did not put a date if you noticed on the Evansville because I wanted to see once we get the updated schedule since now the building is energized what that looks like. But that was the big critical pathway which has been accomplished. So that's speaking of Hedgesville and at Mount Ridge of course already alluded to it. It's the water line is the biggest critical pathway and uh we'll know after tonight um you know once assuming that that's approved and we'll move forward and that material gets ordered and they provide a lead time then Warner will update their schedule and I'll have that
077for you at the next meeting. I'm talking about like like even like Walgreens like a cafeteria for like here or mountain ridge like I don't want us having to find the cost of like a $25,000 like freezer trailer rental or anything like is there anything like >> Oh walking these items have already been ordered. Matter of fact, at Hedgeville, it's already been installed. Uh, and it's it's there. And the ones for Mountain Ridge, they're not installed yet, but they're ordered and waiting for the installation, which will happen real soon. So, there's no hold up on any of the cafeteria equipment as far as that goes. If that's what you're referring to. >> Yeah. There's anything revolving around that because like during CO, we had so many lead times that we were working with. >> Yeah.
078>> Just making sure we don't run into that at this Uh we I think that um Mckenley has done a good job of keeping us informed of things that were critical lead times. One of which you remember was the fire suppression storage tank. >> Yes. >> Uh which we talked about that way back in November to make sure we ordered it in time. So like that's in the works. Um energize for the building is a big deal because once the inspection takes place by the electrical inspector, PTOIC is telling us it's six to eight weeks before they show up to energize. And so a lot of that is behind us now. Um and we're actually ahead of the game at Mount Ridge. Um all that is we're we're in that six to eight week window.
079So that place will be energized in time. And um so I can't think of any any any issues beyond what I've already mentioned. >> The uh yeah the water line is the the big one here. >> Okay. So >> Mr. No, the only thing I was going to say was I would rather they don't rush too fast because um sometimes people rush, mistakes are made, you know, um anybody that's had a home built inspector comes through and h these joists aren't connected. You know, you don't find out till years later or we have the issue like we had with Musman where they didn't with the correct drainage and things like that. just go fast but be careful. >> I I I agree. Um I just want to also reassure the board we have a fantastic
080clerk of the works who is on that that site daily so that even though they're being expeditious, he is looking out for those exact things to make sure that they're not doing things halfhazardly um or or or too quickly. you know there's a lot of when you have 70 people on site there's a lot going on and it's and it's good to have um his tapes Terry Terry does a great job for us so >> well and also there are things like for example uh you might remember we hired for the HVAC system a commissioning agent >> and so that uh was through CMTA and that inspector is at every single meeting is on site uh at various times to inspect the installation of all of that equipment. So there there are other things like
081that are being inspected along the way. Hillis KMS is on site daily doing the different tests and inspection for concrete and brick and mortar and the roadways and those sorts of things. So there are a lot of inspections uh in addition to you know works. >> Okay. Go ahead. And not to not not to beat this horse, but I will say the other nice thing was is the commissioning agent. One of the things that you know that they've also done is is that because the the powering of the building is so important. The reason the powering of building is so important is so they can condition the building with temperature and um moisture. And so that allows us to be able to put the floorings down and and to adhere to the warranties. But when
082you do that, you're firing up your HVAC units. And so your your HVAC units are all of a sudden starting to work but in a construction site, right? And so the commissioning agent also makes sure that our interests are protected in protecting that equipment with extra filters, filters being changed regularly so that the the construction uh effects don't impact the equipment that we need to be able to get full life out of. So again, there's a lot of people there to sort of checks and balances. That's very important. Another question >> and just to address Muslin High School, we did some further investigation and the the drainage system around that school actually was installed. It was installed correctly. We hammered it very extensively and the problem is just settling inside that building. >> So, um,
083just to go back to that, we did confirm that that system is appropriately installed. Well, I to say that it wasn't would be a shocker because Don Zep was in charge of all that and we didn't >> he didn't miss a trick. >> Well, initially that's what initially that's what the the suspicion was, but once we explored it more confirmed it is correctly installed. It's just a settling issue inside that building which I'll have more of an update for at a later time just so you know. All right. >> I think you did mention that earlier. >> I think I might but I just thought of you said that. >> All right. Um, are we good with this one? Next is done. So, N1 Early Learning Academy. Uh, there weren't any exciting pictures to take
084yet. So, there's a blueprint. I think you had asked a previous meeting to show the floor plan. And so, of course, we have the blueprints now. There's the floor plan, which is very much a replica of the Hedgesville PreK. Uh, and right now, all of the site work is in progress at at this school. Ty, I I just I would be remiss if I did not just for the public um to to hear and we've said it many times, but one of the reasons that these prek centers were so important um to the the sequencing of our facility needs for the 2020 CFP was because one, we didn't have enough classrooms for our prek kiddos, but two, we were using every space available in our primary schools, intermediate schools, middle schools, high schools had classrooms
085for prek. And so to alleviate that capacity challenge in those schools, having these dedicated prek centers was really the most optimal solution so that again we could offer a world-class education for those prek students. And I I also want to say that for people who may not be aware, prek is required for every single school district to offer and to provide uh for students. While it's universal, um you know, parents can elect to send their child to prek, um school districts have to offer it. And of course, there's a demand in our p in our community for that for that learning uh experience for students. And um you know the research also is very very clear that when you think about being able to make sure that students are uh given the best opportunity and
086a foundation to to succeed in their learning um starting as early as possible, you know, thinking of like cad, you know, cradle to three-year-old programs, for example, but having these uh programs for for four and five year olds is just tremendously important to um to to their benefit and for our families. And so we're required to offer the programs. We were busting at the seams and being able for the board and you know honestly previous administration to have the fortitude to say this is where we need to start I think was a very good decision and it's going to meet the needs of a many of our families and honestly we're able to increase our footprint for prek students. Many people may not be aware we had a hundred students in the north end of
087the county that were on weight list last year. Um, now they could have taken some classrooms in the south end, but that wasn't conducive for those families. This facility at Hedgesville that we're opening up is going to open up many, many more opportunities for students in the north end of the county. The same is going to be with Inwood as well. So, I just I felt like that needed to be said because I do hear some of that sort of like why are we investing in these facilities now when we need these others? Well, you're right. We need them all, but this was a good place to start. So it opened up classroom spaces in our elementary class in our elementary schools, our middle schools and our high schools as well. >> Well, as you
088said, it opened up spaces which regular ed students uh not that prek isn't regular ed, but regular ed students can filter into those uh schools. Now, Mr. Mark, >> Dr. Sex, when the our enrollment count 20,000 students, are prek counted into that? >> Yes. Yeah, absolutely. Um and that's actually, you know, with the opening of Hedgesville and of course with Inwood, um you know, our our thought is is that we could actually probably um increase another 150 to 200 students if if need be um with the facilities that we that we will have. So that is going to be very very impactful and very helpful. Um but yes, it counts in our funding formula. And >> are they counted uh as a full? >> Yes. Okay. >> Yeah. >> Okay. And then the last one
089is Falling Waters Elementary. Um I really don't have any updates different than what I had the last time. Just waiting on the final soil information so that we can advertise this the initial site package for bit. So um so far no new news. >> That's beautiful. >> Anything else? >> Thank you Todd. >> All right. Next on the agenda, uh the consent agenda. Uh can I have a motion to approve this consent agenda? So move >> second. >> All in favor? >> Question. >> Yes. >> Uh on the textual adoption arts >> which what Paul? >> Uh 10. >> 10.10. Okay. I >> I had a a saying that the digital license associated with these materials are valid for one year. It was the music first creativity assembly, music first performance assembly, the digital theater.
090I don't believe I saw any others, but three of those equal $93,000 approximately. But yet it says equipment says that they only valid for one year. Does that mean we'll have to pay $93,000 >> each year for the for that uh tax? And uh how many years is the cycle? How many years are we going to be paying this? I was just wondering why why it's not um I mean that if you're six years you're paying 240,000 250,000 for the first creativity >> is that the digital >> yeah do you know anything about digital >> that would be her >> her eyes opened up like big saucers >> since it was digital Oh, I feel >> I I just when you buy a textbook, you have it for six years and then you replace with
091another one. >> I just feel like that's quite a quite a bit to pay for. How many books do you think you'll use for theater in the four high schools? And um >> I wish uh >> if am I remembering correctly, they're looking at it from the perspective of it changes and it evolves so quickly and so much. They're looking at it from the perspective of um they they want it turn it turns over so much. They they it they can't justify buying something and then keeping for six years. That's that that was what I understood it to be. I didn't like it and I voiced that I voiced my opinion that night that I didn't like it. >> Sorry, I I forgot. >> And you you argued for it. I thought I did say
092um that uh the digital part that they not they not just used it for one thing but they could use it for I mean four or five different uh avenues with the students. So >> it had multiple accesses to to more research that were out there. >> Yeah. >> But it's only valid for one year. That's the >> Yeah, that's a question. It's only valid for a year. >> Dr. Woods was the plan that that would be an annual cost for the six years or >> or or one time >> the plan was built in I was trying to pull the contract on here >> the license the license are only valid so it would be a recurring cost similar to um some of the other platforms that we have like that where there is
093a recurring cost built into them but if there's a concern we can take another look at I think it's a good con I think it's a concern that we need to take a look at >> then what I would like to do >> go ahead. >> No, I guess my question was just verifying the amount that would be here. >> That's that's what I mean. Take a look at see what >> I want to make sure we're comparatively spending the same amount of money. Like in other words, like are we comparatively is this equal to what we do with other areas? >> Yeah. >> So, >> does that make sense? >> So, be okay with the board numbers. I'd like to pull the item and we'll put it back on. >> We could add just
094the three >> 10.9. Well, I' I'd suggest we go ahead and buy the rest and just hold the uh >> I don't think you can do that, Mr. Mark. >> Oh, part of the contract full contract. >> Well, they're with different they're with different vendors, so >> Oh, okay. >> Um if you would want to do all of the you could approve the art, health, um and strength and conditioning >> and then we can bring back the others. Oh, in driver's education. Yeah. Um, we could bring that back at the next board meeting for the other three. >> Okay. >> So, basically, um, I would request if you want to pull that one aside out and we can vote on it separately and then I can give you a recommendation. >> So, what are you
095pulling, Mr. Murphy? The music part of it. Music. >> Music and theater. >> Okay, that's fine. >> Yeah, >> that works. >> Yeah, I think that works, too. So the motion, do I have a motion? >> I'll I'll move the approval of the consent agenda minus uh >> 10.10.9 >> 10.9. Are you pulling the whole thing or just the music? >> Okay, just just the everything but the music. >> What would you suggest? Would it be easier to pull the whole thing? I I think it's fine if you want to if if his motion is is that he is moving to approve the consent agenda but pulling music and theater I think that would suffice >> off of the off the >> yes >> adoption. You heard that motion. Um can I have a second?
096>> Second. >> All in favor? I the consent agenda is approved with a um motion to pull >> the music and >> he's voting no. >> Michael's voting no. >> He wanted to keep it all in. So, >> okay. It's four to one. >> And uh so, Madam President, board members, we will bring back uh music and theater on the June 1st board for agenda for your consideration with a little bit more detail. Yeah. Just to make sure you've done all it >> just just to make sure um what Mr. Murphy's asking is correct. Yeah. Yeah. After that. >> Okay. Next on the agenda is action items. Um possible discussion and action on the change orders. Mr. Tyson talk about those. >> You as have some change orders for you to review tonight. beginning with
097the Edgesville Early Learning Academy and I guess I shall just go through and summarize these and then I'm assuming you might have some questions. So I'll start with the top of the list quote 24 is modifying the exterior light pole basis the structural design revision is necessary to for the required uh wind loads. Uh this was determined after the bid documents were submitted and bid upon. Um and you can see the change there. If you want just go all the way through then come back to questions. That's fine. >> Yes. >> Well, I mean if you have more questions ask him as you're born. That's my suggestion of >> I'd rather go through it than other >> blast him at one time. >> I'll keep on going. >> Okay. Keep on going. >> Fast 25.1.
098This is, you remember, as part of the easement issue, the storage area for the uh for the school was on that corner and it had to be relocated to the back of the school. If it would have stayed in place, that roof would have already filtered into the drainage system on that part of the building. But now that it's been relocated, it's like its own separate entity. So, it needs a roof drain. And so, that's the val. SBAT is uh earmarked because it's associated with the first energy easement. Um change or 26 is to relocate the variable air volume HVAC control boxes. These are control boxes within the duct work within the ceiling that they adjust electronically to manage the flow of air. At times it might be necessary for maintenance on those type of
099uh systems. Right now the design has them installed above a hard ceiling. Therefore they're not accessible. >> So it's been requested for them to be relocated above a drop ceiling for any future maintenance. Now you might ask, well couldn't we just put like you know an access panel at those locations? And that was uh requested. We got both pricing. The access panels were tremendously more expensive than just relocating them above the drop cell. So, thought I'd mention that. Um, change order 27.1 is in the vestibule. Uh, there is a hard ceiling throughout the main entry and vestibule space of the school. Above that hard ceiling is a sprinkler system and other utilities that need to be accessed, but there was no access panel. So, um I asked for an access panel because at sometime we
100may need to get up there to service whatever you know those utilities are. That is the the cost for that. Uh 29.1 this is a change order related to the first energy easement. If there were if there were no issue with the first energy easement this project was supposed to be completed in December. So because it cannot be completed in December, the freezer, the walk-in uh cooler, those items needed to be stored at the the warehouse where they were manufactured from December until recently when we could finally install them. That's the additional fee for storage. Um again, this is related to the first energy easement. It is earmarked as such. >> That's ridiculous. >> The um 30.2 I don't mean to pay for a rental. >> Um 30.2 schools have to have fire hydrants nearby.
101This school did not have a fire hydrant one of the plans. But when the fire marshall showed up, he reminded us that we have a fire hydrant. That is the expense to add a fire hydrant within 50 ft of the school. Um that was not caught earlier. >> So we're we're responsible for putting fire hydrants in. Uh yes, I think there we are. A matter of fact, in Mountain Ridge, there will be fire hazards. Sure. >> That's a fire hazard within 50 ft of it. >> I know, but I didn't know it was our responsibility to >> It is essentially because within 50 ft, you're still in our property in almost all cases. >> Okay. >> Um change order 31 is related to 25.1. This again is in relation to the storage room that was
102moved to the back of the school. This is a first energy easement um issue as well. This is the scupper system which is essentially the roof overflow for that space. We would not have needed it if it was in the original location. Change order 33 is for the mechanical room closets. And I believe there are six of them. I didn't put that number on here, but this is a fire a fire rated type of thing. In a closet, you either have to have the interior walls extend all the way to the ceiling as a fire smoke proof type of thing or you have to install a ceiling in that closet. Neither was included on the design. The least expensive solution is to add ceilings in each of these closets to prevent the smoke or fire
103as related uh to the fire marshall code. Um, I believe that was all of them. So, if all these would have to be approved tonight, it's $63,113.31 of chambers. >> Questions for Mr. Tyson? >> No, I I uh I have a question for the superintendent, but I think uh have to ask for an executive session to ask for it because it may be a litigated issue. So, I'd like to request under 6984 for to go back and if I'm wrong, we'll come right back out. But I think this is litigation. So, I'd like to request to go in the executive session to discuss uh raise a question. I think we're litigating. >> Can I have a you you hear the motion to go into executive session? >> Second. >> All in favor? >> I opposed.
104Go in executive session ocean. Wow. >> Okay, >> we're out of cone session. I'm not sure what time it is, but 7:29. >> We're back in regular session. Proceed, Mr. Tyson. >> I believe the next thing was, did you have questions on the pedestal um change orders or are you ready to decide on an approval? questions on the change orders that we have not already answered. Ask. >> Oh, yes. My question is about the um exterior light post. You mentioned something about um we didn't know something ahead of time. I'm just trying to figure out where the mistake was or even if a mistake was made. >> I believe it would be more of like an error and a mission on the U design. I guess there is a my understanding is there's a standard
105uh light base pole but at this location in Heville good bit of wind comes down through that valley >> and so this change order is for a more intense design to be more sufficient against those wind loads. So that's it's debatable if uh if that should already been in there. That's that's that's my point because to me it's like okay >> when you're design I need this >> maybe think about that >> there should be standards and >> well okay and I can argue the same thing for the access that should probably have been there for the catwalk for the front vestibule area to access utilities. I mean, it's just certain things that you'd almost think, well, wouldn't you want that? Um, just out of curiosity, as we are looking at, you know, forward looking
106for all of our other future projects for bond with with the next bond that we have that's passed and as well as building Hedgesville um elementary um fire hydrant. Are we now going to include that in the pricing because I mean I I know it's 21,000 here. That's not always going to be the guaranteed price for every single one going forward, but are we going to include that in pricing so that we don't have those extra change orders going forward? >> Yes. >> Yeah. >> Okay. And I >> I can't confirm if it was included in or not. I to get back to you on that one. >> Okay. >> Um so, but yes, for falling waters. Yes. >> Okay. And I have a very dumb question. I know the answer to it. Um, and
107I say dumb question, but I'm I it's dumb to me, but I'm going to ask a a a um question to you. Um, would you say that um having a change order on any construction project is a given? >> I would say it's a given. Would you say that if there is no change order on a project on a construction project, residential or commercial project? Um would you say that there may be some level of um lack of honesty in some capacity from the time that plans are approved and building permits issued and the time that a certification of occupancy is done? >> That's a good question. Um, I think that one way of looking at it is no one's perfect, right? So, we got these designs. We're we're doing everything we possibly can during
108the pre-esign to think of every possible need that we have for these schools. And I think uh there's a very high chance as humans that there's going to be some things left out. Uh some things are like really that was left out. Um we might say that hopefully we learn from it and we put it in the next project so we don't leave it out. But I don't think there ever will will be a perfect no change order construction project. What about circumstances that change like um recently what we had at Martinsburg High School where we go to start a project and something that we weren't thinking in the in the scope of the project happens where we pull down a ceiling and look the sprinklers have to get changed out because or installed because
109code has changed. Certainly. >> And we've been told by the building inspector that we have to install something new and updated. >> Doesn't that involve a change order? >> Absolutely. There's things like that. >> None of that is in here. >> I And and to that end, wouldn't wouldn't that involve honesty? >> Absolutely. >> I I agree. And I I guess I'm pointing all of that out to point out to all of our constituents as well as certain individuals who have made it abundantly clear that having change orders for construction projects are ridiculous. And I just want to point it out to all of our constituents that having change orders, no matter how ridiculous it might seem, actually is very honest. Very, very honest. And to say that there is no construction project out there
110that shouldn't have any change order project any change orders. I would say that you have no idea what construction is. >> Well, and I think I've done a lot of school building in this county and we've always had >> I don't think change orders. >> I had I had my house built and there were changes. >> Absolutely. There is residential and there is construction projects and there are change orders on every single one. There are there's a reason why they call it redline plans at the end of the day. Am I right? There are redline plans at the end of the day. And that's because from the time that the building permits are issued on building plans to the time that the actual building is done, there are things that get changed. There are things
111that change. And I just want to make make it abundantly clear to everybody who's listening. We do our best and I'm very thankful that we have professionals that we can call on to help us get through every single piece of it >> and I appreciate you Mr. Tyson. >> Thanks for having said all that um what's the filling of the board who Mr. Uh we I mean I know there was a an issue on the early learning center at Hedges school but some of these change orders that would not have been because the hedges footprint um at Endwood you know we won't see it there won't be a reoccurring problem about catwalks and access on the Inwood project because of the concern. >> Uh that is the intention because with every single change order that
112has came about we I mean we're fortunate in a way that we're building a replica of a school right so with every single change order that came about it was noted and it was communicated to McKenley and they have made those tweaks on the Inwood project. So I I can't sit here and say that there won't be any because there there maybe there will be >> there will be but uh but it's going to be a lot different than Hisville because we've already been through it once, >> right? >> And the good part you you'll be once it's complete I'll do a postmortem as well that'll be all documented thoroughly. So we won't have this again. And even though every school's different uh and every school's the same once you get in that location when
113you start that building process things come up. So >> yes, different property too. >> Exactly. >> It's completely different makeup. Edgesville Early Learning Academy is going to be a completely different property than Inwood Early Learning Academy just is. >> Absolutely. >> One more question. >> Yes. >> Um on the fire hing. >> Yes. Yes. Is it standard practice to you mean this or even with the March project to contact the fire marshall or have the fire marshall involved in any of the plans? I don't >> Yes, they matter of fact you cannot even begin construction until the fire marshall has reviewed and signed off on the plans. And then along the way, the fire marshall does site visits and does inspections. And as we were nearing uh this final stage of construction at Hedgesville, of
114course uh fire marshall was on site and noticed he didn't see any fire hazard. He figured he probably should have seen one at that point and that's when this came about the plans are reviewed. So you would have thought wait a minute, didn't they catch that? >> That's that was my that was human error. or maybe they thought I mean maybe they assumed and it's probably not good to assume but maybe they assumed okay well maybe there's one near nearby because there's a at Hedgesville the act center is right beside of the prek center >> there is one right and there and there >> it just wasn't close enough because it has to be within 50 ft >> this is called working relationships and working together and I'm glad that he caught it >> we
115got it so We bought it before we did any pavement. So that's a plus. >> Yeah, that happens. Uh having said all that again, >> what's your pleasure for the change orders? >> Second. >> All in favor? >> I opposed. Motion carries. Okay. Uh possible discussion and action on Martinsburg High School Arts change order. >> Okay. Okay, so for Martinsburg High School, there are two proposed change orders for you to review. The first one, code 32.1, this is um adding acoustical panels on the wall in the back of the the lower part of the main floor. When the ceiling was removed, it created, you've been in there now, it created very much a vaulted ceiling in that space. And of course there are a few um hanging um ceiling acoustical panels. Um it was recommended
116and advised by McKenney Architecture and Engineering that we include some sound panels on the rear wall not only for the acoustics but also because u to improve the look of the very rough antiquated terracotta brick that's on that back wall. So it's kind of twofold. Uh so that's the first change order is to add acoustical panels to complete the uh the appropriate acoustics for that space. The second one is quote 42.1 and I included pictures so I hope that you have the pictures but um I don't know if you put them on here or if you just look at them at your handout but >> it was not in the original design to have the stair nosing for each of the steps um in these the staired balcony. So the carpet just comes out to
117the edge and it stops and It it just makes sense that the best option would be for there to be stair nosing because if you know as feed catch that carpet, it's going to be frayed. It's going to peel up and so it's recommended that we put stair nosing um on the Is there a picture that shows the entire like? Yeah, >> because this we don't need to put the we don't think it's ne necessary to put the stair nosing everywhere. >> There it is. >> But to put it along these main areas here all the way across and then to to put it on these stairways. But like when you get to the second row, you can't really see back there. But you know that same surface is back there. But there's really not
118it's not likely that anybody's foot is going to be patching those edges back in there. So to minimize but get the best effect of stair nosing uh along these portions here and on the stairways is what that changeover is. >> Well, plus to keep the corporate from fraying. I I can't believe it wasn't >> there in the first place. So >> and the other piece of it is one last thought. When you're coming um from the the ramp into the balcony and you're facing the stage, there are two or three steps down toward the railing. >> Mh. >> And previously in all the history of Martinsburg High School, it was a a concrete type of for so it was somewhat reflective even in a dark auditorium. >> Right. Right. Yeah. >> And right now it's
119dark on dark. >> Yeah. So it's almost a safety thing. So the stair nosing when you first approach from coming up that ramp would be like probably a white maybe or a brighter color. Um so that you have visibility. That's the other purpose for the stair stairs. >> It is it is definitely darker. >> Yeah. And then you won't even know you're stepping down or stepping up. >> Correct. Yeah. So kind of twofold. It's going to protect the carpet and it's going to give some visibility to the stair edge. >> The railing if you trips there' be nothing to stop you from >> you better hope you catch the rail. >> Yeah. >> Questions for Mr. Tyson on March. >> Do you think about a railing the sacks where the steps are >> going up
120the stage? We've talked about that >> that there are railings there. I don't think they were there when you were >> It was there Sunday. >> They weren't there. We were there. >> Oh, I thought it went up in the balcony. >> No, I'm talking about >> Yeah, there's railing up in the balcony now. And there also, if it's not there yet, it's supposed to be railing on the two sides of the stairs at the stage. >> Okay, good. Can I have a motion to accept the change orders unless you have more questions for Mr. Tyson? >> So move. >> Second. All in favor? I >> opposed. Motion carries. Possible discussion and action awarding the bid for Mount Bridge primary change order. >> Wait a bid or >> Oh, okay. So, this is for the
121the waterline. >> Yes. >> All right. So, this change order for Mountain Ridge is, as you can see, there are no line item details yet because there's still negotiations between Mckenley and the contractor to get the best price possible for the upgraded water line that is necessary. Um, originally it was designed to have a 12-in water line installed, but the Berkeley County Public Water Authority is requesting that the water line from Jaredtown Road along Horner Sawmill Road to the school be upsized from 12 in to 16 in. The Berkeley County Public Water Authority has agreed to pay part of that cost. Uh, and you will see, I think it's listed in in the cover sheet, uh, the Berkeley County Public Water Authority right now is going to be reimbursing $150,000 toward this upgraded water bond.
122This um change order is basically u a not to exceed change order of $750,000, which would include the upgraded uh water line and um certain fire suppression components that are necessary because of that storage tank. All of this goes hand in hand. Um, also as a part of this, there are there's like a couple fire hydrants that are a part of this project. Um, so this, if you were to approve this tonight, this is going to give the contractor to go ahead to order the materials and begin the installation and then McKenna is in the process of negotiating the details so that I can provide you with the item final tally not to exceed the 750,000. >> Um, where's the water tank going to be located? I think you told us that before. The water
123sack is going to be located along Horawmill Road. Um, if you've been there, there's there's like two entrances off of Horseshaw Mill Road. The first one goes in front of the school. The second one is like a service entrance to the back of the school. It will be right along that service entrance somewhat near the road, the corners on the road and the service entrance. >> And that water tankle just before our school >> that is just for our school for fire suppression purposes only. >> Okay. >> Yeah. And we if you board members, I just want to I know we've said it tonight, but I want to remind that the fire suppression uh situation which was due to water pressure um uh that we discovered was in order to get the ball rolling, you
124know, we knew that there was a strong lead long lead time on the tank. So, we went ahead and ordered that while they also worked out what the change was going to be for the water line installation from the fire suppression tank to the building itself. um which uh we we knew we had to bring to you as a as a change order. So, this is both of those items. That's the the waterline upsizing of to 16 in and the fire suppression um waterline installation to the building >> for for future boards potentially with another high school on that property. Would this like be essentially >> no cost? It would it would not >> for the water pressure. >> This will only be um this is only for that site. uh the primary um if
125we get to where we're building a a new high school on that site or when we build a new high school on that site, it will if there's not any other phys f physical improvements to the water infrastructure in that area of Jaredtown, um then we would have to put another tank in to be able to uh provide for that school. However, uh the commission does have in the works a plan for a water tower for that community there that will help with the pressure. Um and I I I think it's like three or four years off. So, I think by the time we get to a high school, the water pressure situation will be addressed through a a major water tower for that community. >> Too bad they didn't do it before >> projected
126wise. I know you can't sit here and go. I know that we're never going to have any other change orders for this project from here until the time of completion. >> Right. >> I can say that. Yes. >> It's we still got a little >> I know we still have a ways to go. >> Yeah. Um how are we with staying in budget on budget? Are we going over budget? Are we have we gone through our contingency on it? Where are we at? >> I had have a spreadsheet. I hopefully I shared it with you. Maybe I forgot. >> Here it is. So, um, do you have this spreadsheet that gives you a >> I'm trying to find it in my packet. I apologize if I'm not >> It was I think it was a
127theme, >> but Oh, there's the answer to that question for 930. >> Okay. Okay. All right. Is that with the if this was approved? >> Yes. >> So So there's a couple caveats there. One, one of the major reasons that it's over is because of the fire suppression system change that we we discovered we had to do because of the pressure testing. >> Okay. >> So that's that's a huge portion. >> Probably going to be about close to one million of it, >> right? is the fire suppression and the tank >> which is most of it >> which is probably going to be most of it. >> That is most of it. >> That's pretty much most of it. And of the 750,000 uh remember 150,000 credit from the Berkeley Water Authority >> there. Also
128within that number is um you know we had already in the contract to install the 12in line >> and I think that was around 260,000. So there's a good bit of >> on that. >> Yes, >> just a smidge. >> Ernie's bring >> I just want to just uh just explain something on this this change order. It it's it's it's a different type of change order because of what we talked about early that August 9th um date that we're needing to meet. So we're trying to move this along. Um, when we originally designed it, we had a we thought a 6-in line would work and and we went to the we went to the water authority and never got an answer. So, moving it along, get it out of business. We we put a 12in
129line in. Okay. So, then it came back and then and even their consultant said a 12-in line would work. Then they came back and said they wanted a 16inch line. So, where where the difference is and why we don't have an exact change order for you is because we're not in agreement with with the contractor's labor. Um the um the the water authority is saying that the go the cost difference in the pipe is $120,000 and and just just say it's $150,000. We're saying that that labor is overpriced because they already bought that line to dig it out for a for a 12 inch line. So, in the simplest terms, they're making the trench 4 in wider and 4 in deeper. >> Okay. >> And so, they're asking almost a half a million dollars to
130do that. >> Yeah, that's that's nuts. >> That's that's a little nutty. >> So, that's where we're saying we need your approval to get it ordered so that we keep things going. And if I was betting today, I said, "We're probably going to give them a directive. Install it and we'll negotiate the price later." >> Okay. >> So, I hope that explains it a little bit. >> That does very helpful. >> But I think that that also, you know, you know, from McKinley standpoint, they're our architect. They're they're they're they're there to design a building, but to also protect us, their client, in these types of things between us and the contractor and um to help keep the keep whoever is a sub or or whatever to keep people honest and and so we appreciate
131you working through there. Um we've had a really good relationship with the contractor also. I mean, they they have built uh they're building Hedgesville. Um and so you know uh sometimes that's why we have contracts in place is that when there is a dispute in something we can if we can navigate it. So it takes everybody working together to solve it. But I appreciate it. >> I think we'll get there. It's just that >> we we got we have the time issue that we can't allow this part to delay it. That's why we're asking for this change order in this fashion which is let's say unorthodox because normally we would come here and say this is this is the this is the price >> but we're saying not to exceed amount so that we have
132the authority to go do it get it >> get done and then and then uh negotiated. >> Yes. >> Yeah. >> And that process is occurring right now. >> Okay. Good. Yeah. Thank you. Any other questions for Mr. Delator or Mr. Tyson on the mountain ridge primary turn? Oh, where was that? >> Mhm. >> Yes. >> The the water tank and >> the Yes. Water line. >> The water line and the >> Yeah. Any other questions? >> Okay. Hearing none. Can I have a motion? Second. >> Second. >> All in favor? >> Opposed? Motion carries. Next on the agenda is the discussion on award bid bid for Mountain Ridge Primary Turning Lane. Mr. Tyson. >> Okay. So for Mountain Ridge Primary, the turning lane along Jartown Road was not included in the original contract. It
133was advertised for bid as it was intended to be. And so we have two biders. The apparent low bidder is David H. Martin excavating this turn lane. Notice notice that it also requires some water line work because the water line, they don't want it to be beneath the turn lane. So, it needs to be moved over. That already was included in this bin document. They're simply taking the existing water line and moving it so it's alongside the road and not under whenever they expand for the journal lane. So, just want to make sure you know just that that was included. The total price for this project is $637,575. Um, also I just want to let you know that David H. Martin is currently the excavator on that this project right now, which is helpful because
134they already are the same company that's bringing the road down to meet this turning light. >> So, I just thought I'd share that with you as well. >> Let me ask you this. Since they're moving that water line, they're not going to require us to make it larger, are they? >> They are not. No, >> this one is simply already approved to move it over to the back of the road. >> This is a different This is the one along Jartown Road and the one previous is the one going back saw. >> It's already what size 12. >> So, what I I don't I mean, I'm telling you there's something wrong with this. That's what they're just it's not an additional >> I know >> she's saying I think what she's saying is >> if
135they want 16 inch going a corner or saw mill then >> why why is 12 in >> and we can't answer that question I could explain that. >> Yeah. >> Do we ask that specifically to them? >> I don't know if we specifically asked that answer question >> the 12inch water line that needs to be relocated. They're asking why is it not a 16inch line? Do we know the answer to that question? >> We don't know. Um, I could probably find out, but I >> Yes, please. because it's stupid. >> I just don't wantity staying on. I'm sorry. >> Since you mentioned it, we should probably have a 16inch line there. >> So, maybe we should >> I I know that I I have uh talked with the water company and they've been very responsive.
136They've been very helpful in in sort of navigating some of these things. >> Yeah, they should move down to a 12 in. Oh, my mouth's gonna get me in trouble. >> But um I I know that when we had talked about the delta on the 12 to 16, they were very willing to work with us on the cost. Um but as it related to the question as to, you know, why wouldn't the 12-in along Jartown need to be upgraded? I don't know that I had that exact conversation because we were just focused on getting approval for the the Horner Sawmill uh piece. Um, and we've also had conversations regarding some pipe upsizing for the new Inwood. Um, and to be able to bring the the line down so that additional services can be offered on
137it and they're paying they're going to pay for the any delta difference in the cost of installing that as well. So, um, >> which is a good thing. >> Absolutely. I I I have found the water company to be very very helpful with us. um you know they have growing needs and what they're trying to I think do is just sort of the dig once method which is you know if if we're having to dig a line in that area or if there could be a change that helps them in covering some of that cost and they help help us cover the difference as long as we're not having to incur the cost at the expense of their upgrade then we want to work with them. So we want to be good neighbors. I >>
138I agree. >> Any other questions for Mr. Tyson on the bid for the turning lane? Can I have a motion to approve David H. Martin? >> So moved. >> Second. >> All in favor? >> Opposed? Motion carries. >> Oh, thank you, Mr. Tyson. Thanks, RNG. and Ros I do want to go in session to discuss personnel. So I don't know if you want to do that start and >> up to you. >> Okay, let's have a motion. >> So move. >> All in favor? I >> Okay, it is what time now? 7:58. Okay. Oh, are we good? >> Yes, go ahead. I'm sorry. >> Okay. Uh, good evening members of the board and Superintendent Sax. The personal actions dated for Monday, May 18th, uh, 2026 are as follows. Uh, tonight we have four coaching appointments
139and four coaching resignations. Uh we also have one extra duty retirement and five healthc care appointments. Uh beginning on line 16, we have nine unpaid leave of absences for your consideration and we also revised the start date of one unpaid leave of absence. Uh for professional personnel, we have 14 professional appointments. Um one of those includes a new assistant principal from Martinsburg High School that is Mr. Rachel Crawford. Uh we have four change of assignments for next school year. Um included in that is the new principal at Musma Middle. Um that is Mariah Ryan. Uh we have one mutual agreement and one correction of a previous mutual agreement to reflect the contract days of that employee. We also have one policy 5000 hire for tonight. We have 12 professional resignations. Uh we have 14 transfers
140for the 2627 school year. Uh included there is the new principal at Eagle School Intermediate. Uh that is Sam Turner. He is here with us this evening. Uh beginning on line 73, we have two professional staff who have been removed from the transfer list. uh and they will remain in their position for the 26 27th school year. For certain sections, we have one new service personnel appointment. On line 76, we have the ratification of an unpaid suspension and termination. That employee is Justina Long. Uh we have eight service resignations and three retirements. Uh we have three transfers of service personnel employees and we removed one employee from the transfer list and assigned that person in position. Um, regarding that specific action, we do have a correction to announce. Um, and that's on line 91. That
141should be for 210 days, not 200 days. Um, we have three service personnel who were removed from the transfer list and were made in their positions. And we also have three upgrades of service personnel assignments this evening for your consideration as well. Uh, we have three new appointments of substitute service personnel and one resignation of a service personnel substitute. We also corrected the resignation of a service um personnel member who is a substitute to accurately reflect their job title. For professional substitute teachers, we have one appointment of a uh professional day-to-day substitute and one resignation of a substitute teacher. And tonight, we also have 13 summer school appointments for a total of 117 professional service and substitute personnel actions for tonight for your consideration with Superintendent Sax's recommendation. >> Questions for Mr. Camelowski? We had
142a number of employee hearings. We have we uh have they worked out a way where they want to work or still pending. Uh I I know on the professional side um we are we are pretty much through everybody on the transfer list. We have one person left on the transfer list. I'd have to look and get back to you on the service personnel side to see who she has left who had an actual hearing. I get that information for you. >> Okay. How how many people do we still have pending on transfer >> on the on the professional side? There's one. I would have to get the service side from >> I mean I'm talking all not just hearing people but >> yeah I mean that's that's what professional side there's only one left and
143I would have to get the total number on on service. I know she I mean all those postings that she had just came down. So principles are working through that with her right now. So I would anticipate next board actions we'll have quite a few. >> I I saw Dylan Bishop. Is that the WR guy? >> Yes. I thought there was um >> Dr. Saxs we had talked about at one school an intermediate school having STEM and we It was just talking about a way to really beef up that school. >> Oh. Oh, you're talking about a you're you're you're talking about potentially like a um STEM magnet. >> Yes. >> Have you ever thought about that since until now? >> Um I would say that I know we've had some preliminary conversations when we
144were going through our some of our CFP type work and and that sort of thing. um have not uh really had much much more thought toward it, but that could be something that is definitely brought forward in the future. >> Yeah, I I um I saw my school listed here. Um I just want to emphasize, I'm not going to vote against it, but we're going to have summer school. I think it's a remedial program, elementary, intermediate, and uh steps to success summer school. I I support um challenging things like the Apollo Theater and that sort of thing. I still voice my concerns that we have summer school for students who did not succeed during 36 weeks of school and they go to summer school and they're promoted and you cannot teach 36 weeks of >>
145and instruction and and six weeks and I just I just feel that uh accountability should occur to those students in June. they ought to repeat the grade and not be given the idea of well if I go to summer school I'll be promoted I just want to make sure I provide clarification. So uh steps to success is for uh K through three. So they're not promoted based upon going to summer school. It's to it's because they've already fall they've been falling behind in the mastery of their skills. And so it's additional instruction not to be promoted unless it's for third grade. And even at summer school, if they do not show proficiency by the end of summer school, then they still can't be promoted. They have to be retained. Um, now that's different than middle
146school and high school credit recovery, which is definitely credit based like what you're referencing. So, I just wanted to make sure that there was clarification on the steps to success is not a um is not a tool to allow for promotion. It's a tool to allow for extra time for instruction around the standards that the students are struggling in. Um so, I just wanted to make sure that that there was clarity on that. >> Appreciate the correction. >> Yep. >> Thank you. >> Any other questions for Mr. Camloski? Hearing none. Can I have a motion to accept the personal actions as presented? So move >> second. >> All in favor? >> I opposed. Motion carries. >> Congratulations, Mr. Turner. >> Thank you. >> Yes. Congratulations, sir. Our newest principal for Eagle School Intermediate, Mr. Sam
147Turner. >> Thank you. >> Will definitely be a loss in our special ed department. >> Yes, definitely. >> I appreciate it. But I think it came from that school. >> He's been an asset at school. >> Uh also also want to recognize and congratulate who was not able to be here um this evening, the new principal for Muselman Middle School, Miss uh Mrs. Mariah Ryan. So congratulations to Mrs. Ryan. And congratulations also to um Rachel Crawford who is our new Marchburg High School assistant principal. Uh, next on the agenda, we have a legal update. And I hate to say this, but we're going to need to go into executive session to discuss a legal matter. Um, I have a motion to go in executive session to discuss the legal matter. >> Second. >> All in
148favor? Opposed? >> Motion carries. go to you, Madam President, afterwards. >> No. >> Um, so please do. >> I just wanted him to be able to have an opportunity to talk to you before. >> Oh, sure. >> We We But we do not have anything to vote on by the end of the evening. So, we can tell you what time we adjourn. We can tell Jess what time