001It's good comic relief. >> Oh, good. >> It embarrasses me every time I do it. >> Good evening everyone. Thanks for attending. Uh, I'd like to call the meeting to order and welcome you here. I'm Miss Sa from He Elementary. Could you please >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. >> Thank you. >> I have a motion to approve the agenda. >> Second. All in favor? >> Oppos? Motion carries. Recognitions. Um, Mrs. Lawrence. >> Yes. >> The DSA distinguished service award. >> Yes. I am more than pleased that Penny H has a distinguished service award um for this month. Penny is fantastic. Um she has worked with Berkeley County Schools for
002about 30 years uh as a cook, as a cafeteria manager, and now as a main office secretary, um enrollment secretary and finance. She has helped me tremendously these past two years. Um me coming uh to Berkeley County new not knowing anything. She's kind of helped me along and said I could and could not do things. Um, especially when it comes to finances. I may have had my hand slapped more than once from her saying, "You can't do that." I was like, "Why?" But, um, Penny is just great. She loves her family. As you can see, her daughters Megan and Macy are here and her grandson Carter talks about them all the time, loves them dearly. Her husband Willie, her mother, who she sees um regularly at the nursing home here in Martinsburg. So, we are
003just thrilled that Penny um has won this award. She couldn't be a more humble, honest or hardworking person. Penny, I'm proud to call you my friend. You're going to make me cry. Congratulations, Penny. Well done. I understand you're the hub of the system. >> I don't know about all that. >> Yes. >> Well, I I know that if somebody has a question and you don't know the answer, you you're really capable of finding out. >> Yes, sir. >> And uh that's appreciate. A lot of people who are at the top have lots of good people behind them working with them and you're an example of that support and success of your school. So on behalf of the board, we appreciate what you do. >> Thank you. >> I would just like to add that I
004don't want to stand you up, Mr. Murphy, but I >> since Penny work was 30 years. I remember the day she walked into the board office and applied and um every job she's hailed she's done such a great job. So she does not she'll tell you what she thinks but she knows what she thinks and it's right. So all your efforts and are applauded. Thank you. >> And here is a platform. Thank you. >> Thank you so much. Yes. Next on the agenda is the volunteer of the month. Whenever this little bird hits. [laughter] everational. >> Good evening, Superintendent Sax with President Long and members of the board. Some volunteers help, some volunteers lead, and some volunteers show up with energy, creativity, and ideas so good that you wonder if they have found extra hours
005to their day. Have you ever been to a PTO meeting where the PTO president brings fresh fruit from her garden? Have you ever been to a PTO meeting where there are baked goods from the PTO president and her kitchen? Well, at Mount Virgin Intermediate, our PTO president treats those who come to our PT PTO meetings each month. As PTO president, Mrs. Rebecca Butcher is the mastermind behind school dances that feel like a mini production complete with themes, decorations, activities for all students, and carefully planned pickup to make sure that IDs are checked for every single student. She works with a wonderful group of parents, mostly moms, that jump in to make everything happen. She brought the color run and the community day to our mountain ridge campus, turning our school ground into a place of
006family fun, community spirit, and in the case of color run, a whole lot of colorful parents. These events are fun, but they also make a real impact for our school. They raised money for our playground, for our teachers, and for the programs that make our school shine. Thank you, Mrs. Butcher, for pouring your heart into Mount. >> You make every single day special. Mrs. Busher, I I would just want to say from a former PTO president to a current PTO president, thank you for all that you do. No one quite understands the level of commitment that goes into it. And it is a lot, but it's enjoyable. And I know that we can't necessarily pay them monetarily, but I know with all the smiles and the high fives that you get with the kids and
007all the things that you're getting to say around the school impacts that you guys are making, bringing together parents and teachers together. It is amazing and I just want to say thank you from the bottom of my heart for continuing that effort. >> Thank you so much. >> Thank you. And I have to I can't leave without saying that um I have to thank Karen Bentley as well who's also here because she we work together. We're very ying and yang um and together uh we've done great things at the intermediate school um and so it's been a pleasure. So thank you so much. >> Thank you. Next on the agenda is the superintendent announcements. >> Thank you, Madam President and board members. Um I have just a few announcements this evening. I know we have
008a lot of uh other items in the board board meeting that we want to be able to get to. Um and as we think about um the the days and the weeks ahead. Uh the holiday season is just right around the corner and um with that being said, uh we are proposing that our we not have a December special meeting just because of all the events we have going on um in the district. This includes um the recognition event that we're going to have um which is there's three now. Is that right? Throughout the year. >> Um and this will be to where we recognize our students um at a at a special event. Uh and then of course we also have our uh WBASA um uh district leadership uh conference uh in the month
009of December. So it's a tight timeline. Um our January meeting will be our first uh in January we'll have our first budget review meeting. Um and so that workshop we will go over sort of a high level of the budget timeline. um as well as the process for being able to prioritize u and scope out some of the board member uh priorities as well as district leadership priorities for the 2027 budget. So our fearless leader in uh in finance, Mr. Buts will lead us through that process just as he did last year. So we look forward to that. Um Mrs. Emanuel will be getting together the forms um so that she can send that to you all so that as you as each board member starts thinking of certain things that they would like to
010see prioritized um that we can start bringing that list together and um uh bringing it to the board. So begin brainstorming. Um the next thing is that again as the holiday season is is upon us um this is our last meeting before we have uh our Thanksgiving holiday and Berkeley County Schools wants to wish all of our students, our families and our employees um a very happy Thanksgiving and it is my sincere prayer that um this time is spent being uh giving thanks and being with those that we love uh most that's our friends and our family through this holiday. So, um, enjoy the the week off for most of our, uh, staff and, of course, our students, and we hope that when you come back, you are rejuvenated to finish the year strong, um,
011in December. Our next regular meeting will be Monday, November 17th, uh, right here at 6 p.m. at 1453 Winchester Avenue. Madam President, board members, that concludes my updates for today. >> Thank you. Board announcements. >> What was the last slide? Does it look like it? You just announced tonight I forgot that. >> Oh. Oh, >> December 1st. I did read that, didn't I? >> It's December 1st, isn't it? >> Yes. >> Yeah. December 1st, 6 p.m. 7. >> Oh, so strike December 1st, 7 p.m. It will still be here though. We got I got part of her. >> That was going to be part of the board members announcements. >> Board announcements. Anyone? Yes, I have a quick um I'm not going to run for reelection and I want to give people plenty of notice
012so that there are any uh candidates thinking about it that it's in January following date. I don't know if it's still just $25. >> Yeah. But anyway, I uh I appreciate the voters who give me this term. I my only I have a number of regrets. It's primarily one is I won't be here to collectively bargain with our superintend uh for renewal, but I do hope that that my successors and members of the board uh reappoint Dr. Sex, but I'll state my comments for that June meeting and uh but I want to give the public plenty of notice so that there are any good candidates out there or otherwise that they they're well informed and ready to jump into the spring. Thank you. >> I I just wanted to say Mr. Murphy and I had
013a chance to attend training um on Saturday um in Ron, West Virginia at Stonewall Resort. And I I wanted to say, you know, after attending that training, it is a it is abundantly clear that our county um does things, you know, above a lot of other counties. We are above board. We're transparent. Um, and we we embrace everybody to bring ideas to the table when there's there's issues. So, I just wanted to say thank you, Dr. Saxs, for leading your team, Dr. Woods, Dr. Skoolie, everybody on staff at all the schools, um, all staff. Thank you for all that you do. Um, without any of you guys, we wouldn't be able to go to a class, if you will, training and understand clearly that in West Virginia, we are we are a good shining star
014of the state. Well, f I thank you for mentioning that because when we do go to those trainings, we see how far >> yes, >> we supersede other counties and it has no reflection on them, but um we are a shining star and I'm very proud of that. So, and have been for a long time. So, yeah. >> Well, I can't I have to add some things. [laughter] Uh I first of all thank you for those uh those comments and uh I think we recognize that it is important for us to to um be uh forward thinking and um transparent and to listen to sometimes the things that are hard to hear. Um, in fact, whenever there's a a stakeholder meeting, I' i've had my superintendent's uh student stakeholders, uh, I'm sorry, my student um,
015advisory council or stakeholder meetings over the, uh, strategic plan or the community meetings that we've been having over our facilities planning. Um, I often say, "Tell me the things that you think are going to be hard for me to hear." uh because that's the only way that we know uh what perceptions out are out there and what we need to do a better job in in being able to accomplish for our greatest asset and that's our students and our families. Um and and so I I want to say that it takes a great team. Um and I want to thank this board because the board has been absolutely um in lock step. Um and you are right. We're doing many things that are are setting Berkeley County Schools um ahead of the rest in West
016Virginia, but we're not done and we have a we still have a a journey to go um to be able to prove that we are the very best school district in the state of West Virginia and in the tri-state region. So, um, and we've got a we've got a dedicated group of people that are in this room, that are in our classrooms every single day, that are, um, operating our school buses, cleaning our schools, serving food, that are relentless in the pursuit of excellence for our students, and we just have a tremendously awesome team here in Berkeley County. So, thank you for those comments. Um, and we're going to keep going. And, uh, uh, Mr. Murphy, I want to say thank you for your leadership um for nearly two decades here in Berkeley County. Uh
017you set a very solid foundation for the work that will continue. So, thank you, sir. >> Yeah, Mr. Murphy was uh on the board when I was working when I was employed for many many years and then pleasure to be able to serve. So, >> yeah. And and I I can tell you as someone who was staunchly opposed to you, sir, um during the very first election that that I ran, I can tell you it was wonderful to hear you say at our very first meeting, each of us were elected to be a voice for the people in the county. And I just want to thank you for setting that example. You've set the bar high for all of us. Thank you. >> Any other board member comments? I'll say bursting there. [laughter] I'm gonna
018say bye. >> Yeah, I don't want to go through my weight here. [laughter] >> Exactly. >> Next on agenda, citizens forum is um AC here. Uh before we get to the monitoring items, Mr. Fox, would you check to see if the air conditioning's over? >> It's 70.5. What do you want? >> That's perfect. [clears throat] >> No, it's freezing. >> It is cold. >> Board President has spoken, sir. >> I just wanted to check to see if the air conditioning was on. It's just >> Okay, thank you. >> Uh monitoring items, bond project, and construction update, Mr. Tyson. Oh, if I if I knew you were there on the yard, I had you work on the AC. >> I was worried about him turning anything up because it's a financial matter. So, >> well, good
019evening everyone. I have your behind the construction updates. The first project you'll see here is the Hetesville Early Learning Academy. And currently the U masons are laying the block and the and the brick veneer for the outside storage area. You might remember that was impacted by the easement. It had to be moved from the side of the building to the back. And so uh on the lower leftand corner you can see there's a a vision of it on the back in progress. The concrete work for that last section that um is need need to be closed in that has actually happened. There's a picture where they had it formed up and ready to go. But that is accomplished and complete and they're closing in that final piece of this building. The grading of the um
020old and new storm pond is complete. Remember the storm pond was under the power lines but it could not be there. So it's been relocated. So that is complete. And the first coat of finish paint is in progress. And actually uh because they've been making progress, some of the ceiling grid uh for the tile has been going in I saw here this week. >> Oh. and um and everything is still on schedule to finish up in the spring uh for the opening of school this August. >> Before you move on, I just want to say we had an opportunity for Mr. Murphy. He he attended our last construction meeting and was able to do a walk through with us. So, um it was nice to have Mr. Murphy. And again, if any other board member
021has an opportunity and would like to see that, we want to make it happen. that would be good on Saturday. >> I I I just can't imagine how you get all that dirt off the floor here. Construction is interesting to see, isn't it? That um the next project is the Martinsburg High School Fine Arts edition, which just the auditorium piece remains. And currently the sprinkler pipe rough in is complete. Um, I think that I've been talking about the sprinkler pipe for the last three or four weeks, but it the rough end is finally complete, which means that we can move forward with the uh the other trades uh in this space. The scaffolding was elevated all the way to the height so the sprinkler system could be completed. That has now been lowered so that
022the other trades can come in and do their thing and they couldn't get in there until the sprinkler pipe was complete. And so, uh, the plaster repair is in progress. I tried to get some pictures. You can see a lot of plaster going on around the doors. And back in the back, you can see evidence of plaster, but the plaster the P plaster repairs in progress. And the u the HVAC underneath the balcony is all finished. And the painters uh start this week painting the finish kit on the upper auditorium part. And then the um acoustical panels are going to arrive the last week of November and they're going to start installing those panels uh in the first week of December approximately. So, uh, things are starting to pick up the pace because like I
023said, a lot of that behind the scenes work had to happen before the other trades can move in. Questions on Martin? >> When you talk about plasterial lattice and horsehair and all that kind >> Well, it's it's a modern version of that, but it's not that sort of thing. It's already a premixed type of application, but it is actually plastered and not your typical dry mode. So, it has a little bit of that textured type of finish to match the existing. Um, so not too many craftsman out there that still do that, but they found one and he's on site and doing his thing. And it's really neat to see actually if you get a chance to stop in there and see where they've repaired some of the plaster um like around the doorways and
024and some of the windows you might remember had to be removed and now they are wall spaces that have been infilled and those are also going to have that plaster uh on them. >> All good. Yes. >> Uh, next one is the Mountain Ridge Primary School. Uh, right now it's just ongoing with grading of the top soil around the building site. Uh, the block walls are continuing to go up and as the as the concrete slabs progress, the block walls go up and the plumbing and electrical rough in is kind of moved from the ground into the uh the wall areas uh is what I've observed uh so far on this site. On the bottom right hand corner, I put a an example of a water storage tank that's needed at this site um which
025I'm going to be presenting later tonight for uh pricing because the um the water pressure in Jaredtown is not sufficient enough to sustain a fire suppression system. And so it's been determined through uh meetings with the state fire marshall and other folks uh that we are going to need to install a water storage tank in order to accommodate the fire suppression system. So, uh, that's essentially what one will look like. And, uh, so I'll be talking to you later about that tonight, but I wanted to give you a visual. >> And that that picture is deceiving >> as to how big that tank is. >> Yeah, that is very deceiving >> because it have to be what? >> 84,000. >> Yeah, something like 84,000 gallon tank is what we're going to need. So, I don't
026have the actual dimensions of that tank yet, but uh, actually Justin sent me that picture. So, um, I guess he got that from the architects, but that is an example of what what we need there. Uh, Mountain Ridge Primary. Any questions? >> Moving along quickly. >> Moving along. Yes. Yeah, >> it looks it looks good. >> Every every single time we meet, we remind them that July has to, uh, the project has to finish on July 31st and about a minute later. And so, uh, you heard that, Ernie. July 31st. [laughter] We crashes on. Matter of fact, the reason I'm presenting the storage tank tonight is because it's a very long lead time to get that storage tank in, and we have to have that in in order to open the school. So, keep that
027in mind as we're discussing that later. Um, Winchester Avenue retaining wall is going to finish up the end of this month. Uh, there's what it looks like. And, uh, this week they're starting to form up and get ready to pour the steps. Remember, we also are replacing the the front steps at this location. And then following the steps will be the sidewall. There was some sidewalk that got uh replaced going into the lefthand side of that building. Uh and that'll be following once they get the steps done. So end of November, this project should be complete. >> Is there um that's just poured concrete, right? >> That's just poured concrete. That's what that is going to look like. >> That's what it's going to look like. >> Is there any way they can put some
028I don't know what that's called. You know what I mean? >> Barging or something. >> Yeah. Yeah. Well, some kind of I mean they did that at our church on some of it. >> Oh, I guess we'll wait and see uh once it's complete and how it looks, you know, and I guess we can decide if we need to do something different. >> Yeah, it's not very >> You're talking change. >> That's change. >> Wait and see what it looks like. >> And then I did have one more slide. I simply left this last slide on here from last week because the there were some technical difficulties and I don't know if people who were viewing online didn't get a chance to see that. So that's just a review of last week's summary of the
029bond just for those who may want to see what that update looks like. So nothing changed on there since last time. >> Well, and I I want to say again um Mr. Tyson, uh you you and your team have done a fabulous job when when you look at that 102 out of 112 bond projects are completed. Yeah, >> 102. That's that's very impressive. >> And um so we're we're reaching the uh the the final conclusion of several of those facilities that that will take us to maybe 110, right? >> You know, um >> yeah, >> but and I also want to say uh I had the opportunity Dr. Woods and I we were over at Winchester Avenue and I want to thank Mr. Tyson and his team for working with Winchester on their outdoor classroom
030space. Looks very good. >> Oh yeah. Well, we have a a project on Windows that had to do something which were not part of the bond, but it was but it was >> it was MIP or what you call it? >> Yeah, it was an MIP grant. It was part of the you know something that was on the CFP of course and uh in 24 actually we applied for the million dollars and we were awarded the million dollars with Berkeley County contributing I think it was 388,000 and uh so yes I'm going to present my matrix tonight for replacement windows and porcels. >> Yeah, but this was one of those projects where we as a board first sat down had to eliminate those. >> Yeah. And this was one of the projects that we eliminated,
031but we didn't forget. >> But it also will be going in in a part of the building that if built the use that that park would continue to stay there. >> Yeah, that is our understanding. So we strategically bid it out according to that. Yeah. >> And then the alternates to follow if we decide to do that. >> Exactly. I want to thank your your staff or Dr. sax staff and your team and anybody else who contributed in getting this grant. I know that it was it was a very hard process for us to whittle down all the projects that were needed. Um it kept us up at night trying to figure out what to do, when to do it, how to do it, and I just thank you for for going above and beyond.
032>> So appreciate it. >> Thanks. >> All right. action items. Oh, and thank you to the school building authority [laughter] >> appropriate for me to make a comment. >> Sure. >> Well, when I checked in tonight to the hotel, there were two young ladies waiting on us. And she said, "What are you doing here?" And I said, "Well, we work with the school system and their facilities." And she said, "Are you working on that Hedgesville Elementary School?" I said, "Yeah, that's us." She said, "We are so excited in our community about that project." Sometimes y'all don't hear that as board members. I just wanted you to hear that. That came from two clerks that were checking us in the record. >> Oh, that's good to hear. >> Thank you so much for saying that. >>
033Can I have a motion to approve the consent items? Consent agenda items. So move. >> Second. All in favor? >> Well, I'd like to ask one question. uh about 9.9 on the consent agenda for that page >> the financial reports. >> Yes, sir. Yes, this is I was just looking. I'll wait till you go to >> What page are you on? Sorry. >> I'm on 9.9. >> Yes. >> Well, it's on the second page. It had to be on the second page, but like I I should have said page. I should have said line. Which line? >> Oh, I'm sorry. The third and fourth line down. >> Okay. >> Um I'm just looking at the year to date sub for service and sub professional and they're running about the same yet we only have probably
034half as many service employees as professional. So I'm just looking at we is this a disproportionate amount of substitute coverage in the service category? That's my question. >> I'd have to pull some reports to get accurate. Yeah, but I'm I'm just looking at we're running 502,000 year to date for professional subs and 512,000 for >> but my guess has to be professional pay show. >> Well, I I see I'm I'm if I'm being straight, the service seem to be missing more than there. Yeah. >> Well, it would be hard for him to elaborate on that without >> my guess be it's probably we have teachers professional covering absences seven and not as a substitute coming in the classroom >> which is why the numbers would be >> okay. You see what I'm saying? >> Yeah.
035I'm saying you there's the professionals lower because of the one pay. >> Yeah. Because pulling out as many subs because there >> Yeah. each other. >> Okay. Thank you. >> Anything any other question? >> No, that was Yeah, I had other questions, but that was >> um if there's no other questions, can I have a motion to approve it and send agenda back? All in favor? I >> motion carries action item >> comprehensive education facilities plan. >> Thank you, Madam President. Uh board members, Dr. Skoolie. Um and we also have uh Scott Leupold with HPM as well as Matthew Scott with HPM. Um, you know, I I just want to, if if you permit me, go back to uh when this process started. Uh, back in September, we held an educational futures conference um where
036we had about 120 plus uh uh stakeholders that were able to be in attendance. that ranged from everything from um school staff to parents, students, uh employees, community leaders, um to be able to sort of provide a a visioning, if you will, of uh what, you know, Berkeley County Schools has been able to accomplish through our facilities, but also where a large portion of our needs still remain. um and thinking about where we want our school facilities to look um over the next 50 years because the work that we're doing today um in renovations or in uh building new schools um you know those schools uh have to have to you know work and operate for the next 50 years. So thinking about what our educational environments need to look like is really really important
037as we uh establish our vision for um uh addressing some of our challenges. Whether that be uh you know schools that perhaps need certain uh facility amenities um like shop spaces for a welding program or a plumbing program or adding cosmetology to the fact that nearly 95% of our schools um are over 100% utilization. And the number that the school building authority uses to determine um full utilization is 80%. So 80% of a of a of a facility's capacity um is fully utilized when they hit 80%. We're we're over 100 in many of our facilities. And we know that our families recognize that. uh we we know that our uh staff are really uh under a lot of pressure to make best use of the facilities when um they just don't have room. Um and
038so that really, you know, was a a starting point for the community to provide some feedback. Then we had a steering committee um that was established of volunteers and again that steering committee was representative of um teachers, principles, uh families or parents um and uh students and one of the things that uh that group gave was of their time. They gave uh I think Scott can correct me, but I think we met four or five times since the >> four times since the educational futures conference and um really put a lot of thought into some of the challenges that we have. Um we took a a reflective look at the facility priorities that we had established in 2020. We determined uh I should say they determined uh with uh a lot of reflection uh what
039projects needed to remain, maybe some projects that needed to come off and some um revisioning of what we would need to accomplish over the next uh 5 to 10 years um to address our facility needs. Um especially when you look at our enrollment projections um that yield that over the next between now and the year 2034 Berkeley County Schools will uh is projected to increase up to 20 uh 2250 students. A thousand >> thousand 22,000 students. >> What is it? >> 22,000 students. You said 2200. >> No, no, no. 20 an increase by 2200 students. Yes. >> Got it. There we go. and um and so we would get to 22,000 uh as our total enrollment. Um and so as we think about those those challenges, the steering committee really again put a lot of
040thought into it. We then sent out um a uh a survey to our community um to be able to get their perceptions and what they think we should prioritize. And we had over 2,000 responses to that survey which was absolutely phenomenal. And we shared that with the board at the last workshop session session uh last week. Um and we were able and and the steering committee was able to take those uh survey results um and put together a refined list which is which I'm going to have Dr. Skoolie and Scott present to you here in a second. The other thing I want to say though is that we also surveyed our students um around what type of programming that they feel would be most impactful for them in their future around workforce development and career
041technical education uh because that was something that continued to keep keep coming to the the top of the list through our discussions. And so this was a very intentional, deliberative process to engage our community and our stakeholders um our students, our employees and our families around where we need to prioritize our facility work um for the next uh 5 to 10 years. So I I want to thank everyone who was involved in this process. Um and so at this time I'm going to ask for Dr. Stoie and uh Mr. Leupold to be able to present some of those recommendations to you all tonight. Scott, do you want to go ahead and start? >> Yep. >> Great. Thanks for uh thanks for having me here again. You guys see my screen in there? >> Perfect. Uh
042well, we just wanted to take a couple minutes to kind of just go through the you know, items that we had left over from last time. And so again, this is the the overall recommendations for major projects from the committee. And again, this was unanimous among those that attended that final meeting, which I think was about 18 members. I think we only had two or three that weren't there. Uh highest priority replace Hedgesville Middle School near the current high school site around 55 million and also in addition to South Middle School to replace those existing portables at 12 million. And then also to consider adaptive reuse of an existing building uh you know commercial structure for a CTE center at about 55 million. And this is a new this is new in the CFP amendment.
043The first two items were in the previous CFP. we just kind of rep prioritize them. Uh and then also to address small projects and maintenance on existing campuses as needed. And we'll have that detailed out on the next slide. Uh future priorities, construct a fifth high school in the Mountain Ridge area. Uh we added the cost on here at approximately 90 million. That's an update from what was in the CFP from before. And we've removed the additional uh elementary school in South Berkeley. That's removed from the CFP. uh administration thoughts on potential small projects. And so uh we were asked last time to provide some pricing of these. And so we put together some rough rough order magnitude costs here. And so the expansion of kitchen and gym and cafeteria to accommodate enrollment at Tomahawk
044about 3.5 million. Uh road expansion and turning lanes at the Spring Mills campus 2.5 million. Uh repurposing or renovation of an existing building for alternative educational programming. uh 3.75 million uh maintenance improvements at the uh 401 Queen Street office around 5 million a fieldhouse at Hedgesville High School about 8 million and then cafeteria updates at Muscleman High School and cafeter and kitchen updates at Martinsburg High School uh 4.5 million each and then additional HVAC projects throughout the district is 47.7 million and that might seem like a staggering number uh but that's pretty normal from what we see across the country. Uh, one thing I I will add is that, you know, the last bond program you did, you had uh fun projects in it. You had new schools. People like to see those things. Uh,
045this next bond program could potentially also have, you know, new facilities in it, which is which are fun. Uh, HVAC and roof, uh, aside from Justin and maybe a couple others, those aren't as fun. Uh, so what I would just caution you to just kind of be aware of is you may have a bond cycle coming up in the near future that may be full of non-fund projects where you're just doing roofs and air conditioning systems just to keep your existing buildings up to date. And so that's all I wanted to add with that. Uh in addition, we brought together uh some boundary change recommendations and you know based on feedback from the community uh what we've decided to do is is prop propose the following timeline to get some additional feedback around this. And
046so by Wednesday of this week we'll have a online survey that we'll launch that'll go out to families at the schools that are impacted. And this will include maps and a address locator. And I'll also record a short video kind of just explaining what we kind of went through to come up the recommendations that we arrived at. Uh and these will be the schools in South Berkeley. So Jared'stown Inwood Valley View, uh Bunker Hill, Mountain Ridge, Mil Creek, Mountain Ridge Middle, Muscleman High. Uh and we'll have the survey open through um December 3rd and then we'll bring all that information back uh to the board for discussion and action on the 15th. And so we're not asking you to vote on those boundaries tonight. uh we want to, you know, take some time and get
047some more feedback from the community that's impacted. And so, uh, Justin, did you want to add anything before we go to next steps? >> No, I I I did want to add one thing. Sure. Um, >> if can you go back to the last slide? >> Yeah, sure. I I just want to make sure you know as we think about the the timeline for feedback. There is a a timeline that that we as a school district do need to adhere to board members. Um and that is is that it's the personnel timelines when Mountain Ridge Primary opens up. You know, we have to be able to establish what the the the uh the boundary for students that will attend that new school is going to look like. that impacts personnel um at those schools that
048are listed up there. And the reason that that is important is that under West Virginia law 18A, there are specific timelines of when we have to be able to notify staff that one, their school is closing, two, that they have seniority rights to potential uh position openings at the new school. And in order to do that, um, faculty senate actually has to vote on how we will address, uh, and and how we will prioritize individuals that apply for those jobs. And so there is very very specific legislation that requires that, uh, we do this the right way uh, to give our employees the the u the, uh, process that is afforded to them by law. And so the faculty senates meet on December 19th, I believe it is, right? >> And so the December the
049the December 19th time frame for the employees in Berkeley County to be able to vote on how we will uh uh treat those impacted staff members with senior with seniority for these new positions is extremely important. And so that's why we have a timeline that we need to be able to hold. Um, and it's very it is very important that as we look at um, and we we're going to get to this item in a second, but I just wanted to I wanted to be able to reiterate that there there is a reason behind the timeline. >> Um, I have a question. Um the survey u remain open till the 3rd of December and then um it'll be on the 15th board agenda. But when will the board members get to see the results of
050the survey so we can digest it before we um make a decision? >> No, that's a good question. So um the other so the part of the reason is that the third is a Wednesday. We needed to be able to have enough time to be able to take the p the public input and perhaps have to make some changes based upon based upon some of their suggestions. There may be something that we haven't looked at that we need to look at reflect upon. So, we need to be able to make those changes. I would anticipate based upon that timeline um because the board meeting for the 15th has to be publicly noticed by the 10th. We would hope to be able to get you that information with any amendments to the plan by the 10th,
051which is the following Wednesday. >> And then we will discuss it here on the 15th. And there could be some >> Yes. >> just changes that we >> That is correct. >> Okay. Just want to make that clear. >> Yep. I I I like the level of detail that you've gone through this, not just in how we got to this point, but what still needs to take place, including adhering to West Virginia law. Appreciate that. Thank you. >> Well, code's clear about how you >> It is positions when you're >> eliminating programmatic levels. >> It was definitely eye opening when you guys went through all this back in September. But I have the numbers again. Repurposing reuse of an existing CTE. Is that 50 million? >> Can you go back, Scott, to the page on
052the uh >> estimations? >> I think Pat, it's on the It's on the >> Well, the number was slightly different. I think >> they updated it. >> Uh, >> are you talking about the fifth high school >> CTE high school? I think that there wasn't this slide. I think it was another slide had um a lower number for the CTE. >> No, that's the repurposing for an alternative center. Okay. >> Say that is exactly what we have seen in the past. >> Can you just go one slide forward? >> Sure. >> Okay. >> So, I think the Mr. Wright, you're talking about the repurpose renovation of existing building for alternative education program, right? >> Yeah. That would be like um transition movie cares, right? >> I like his pointer. [laughter] >> I also think it's
053really important as we think about like the what the steering committee had put together and what we're adding to and what we are keeping on the the comprehensive educational facility plan. And then you look at these administrative thoughts on potential small projects that we're asking also be included. If the board approves this list, these are not prioritized yet. >> No, >> the So I I want to be abundantly clear that um just because you see something on this list does not mean that um it's ranked higher than anything else. That's still work yet to be done by the board um and and district staff. Uh also looking at how we going to we're going to fund some of these items. Um, and you know, when you look at, for example, HVAC projects throughout the district,
054$47 million, that that that's a lot of money. And that is that is not money that that we currently have in our coffers. That's going to require strategic budgeting. That's going to be requiring strategic thinking about how we fund those projects. Um, and sometimes you get to the end of a 10-year plan and you haven't been able to complete all those projects and they just what what would happen is they get they would automatically be added to the next list. However, in order for us to be able to be um in a position to apply for for grant funding um through the state and the school building authority, it has to be on this plan. And so that's why we we put these on there. So just want to make sure some of the projects
055may not be able to be completed because of cost, >> right? But we'll give our best. >> That's right. >> So before you this evening, you have the actual uh amendments for the CFP. Uh this is just the facility needs that were not included in the 2020 or the 2022 amendment uh that was previously there. So that's why you don't see uh headstone metal on the amendment sheet today because it was already included in the original CF that you would have had. So based upon these slides and our previous conversation at the work session, uh we've incorporated any new item that could be possible between now and 2030 uh for when we undertake our next CF in 2030 uh about study instructions and that process. At that point, Mr. Tyson has worked uh along with
056us our architect B McKinley try to get some of these numbers pulled together Mr. Leopold uh to provide you with the main application for amendment tonight and once approved we'll get the supporting documentation uh and get that submitted to the state board of education. We've already let the state board know that this was coming and they they have it reserved on the agenda for December as well as the SBA be able to consider at their December meeting as well. So that's the other timeline that we're trying to meet at this point get the funding cycles in. >> Dr. Schooling, can you uh expand upon the road expansion and turning in? It's free mills for us. >> One of the things recently we've heard there's issues like with the turning into BTO cars there as well
057as making left-hand turns if you're going into the campus to the middle school to the primary school. Uh over the years and trying we've looked at that traffic several different times. We've engaged the architects to look at that. So, one would be to add a center turning lane down through the main part of campus drive. Uh, we've also met with some of the emergency services and looking about the possibility of opening some sort of egress that could be used uh to get through the DuPont road at some point if needed or emergencies or if they figure out a way to uh work with that. The problem is is that it's a little peel when you come out on Route 11 uh when you come up through there. So, there's a little bit of an issue
058we got to work on to be able to take any traffic majorly out through there, but this will at least give us the foundation to at least put a gravel road there if we needed to uh under this to help with our safety measures for our students in an emergency one. >> Concern about that I saw today. >> Yeah. >> So, is this from basically the 2.5 or 11 to the street entrance right there? It's every the whole project is that okay >> well and again it's an estimated cost. So >> we got engineers involved and it could go up it could go down. >> Well I remember >> and depending on how fancy you want the road >> I remember the estimated cost for the battoic road that went up $800,000 >> um and
059the uh highways has to prove >> correct permits and everything. So even after the engineers get done, we got to go through them before we can do anything to alleviate some safety concerns on that campus of traffic. >> Is there a possibility um have a light there at the Dupont Road and then have a permanent road there um or either students getting out in around or some some parents or some something else separate because it used to be you could drive through there then it got closed off years and years ago. Uh [clears throat] but if we were to use it on a permanent rather than emergency basis, it probably require a light at that inter at that traffic study. The one that the county had put together originally when they were looking at some
060of the industries there kind of showed the need for that as well. Uh but again with that in the dip they better work on that. Uh the bridge is taken out so the dupon does not go all the way through to the the industrial side now. So it's just limited to going into the park and that for housing development. So there's not as much industrial traffic or anything that's going to be coming through that way. So that could change. So we'd have to probably pay for a new traffic study to do a lot of that work if you put the lights and stuff in. >> And a lot of this takes time and we've got a lot of things happening right now that are frustrating parents and students and staff. I I can only imagine.
061Um and I I wanted to thank um Dr. um Sachs for listening to me bending his earlier today about possible alternatives. So um I I I would want the community to know that we're we're actively trying to figure stuff out to help. Um whether that's successful or not, I don't know. But we're we heard you. This has been >> we heard you. >> We've been looking at this project since last spring. >> Yeah. >> I mean with architects and the county and everything trying to figure out what we can do. I think we'll definitely come up with some kind of alternative set or entrance into there because it's a nightmare. >> Well, it was worse before >> it was before it it actually was more dangerous. It it was down. >> Yeah. Round 11 people
062would would fly through there. So, >> they were just lined up down. >> Oh, yes, they were. It's a shame we have to This is a county road. It's not private drive for the school system to open. >> It's a state road and and we're being put in a position where we have to fund what the state should be funding and um talking about studies and everything else. We have to get their approval for whatever we do. But why do we have to pay for whatever they should be >> automatically doing? >> And and a study would cost $125,000 right off the bat >> and then and then we have to wait for that. >> And you know, we say these things not because we're throwing our hands up saying, "Oh, we can't do anything."
063We are we are committed to to working through it. And uh Dr. Skoolie and actually Dr. branch um Dean Olaf um has has gone over countless times to be able to make sure that we're doing everything we can within our campuses to be able to get that pressure off of campus drive as quickly as possible. Um and to look at other alternatives that we can do to solve uh some of the problems. So we're we're deeply committed but there are logistical and financial challenges that also have to be overcome and that can take some time. So, >> but this is an example of growth up here. >> The burden is by us. The benefit goes down to the treasury of the state. And yet, we can't >> we can't do anything. >> We can't get
064the two-way street. Anytime we hear from them, it's election time. And there been voices in the dark. I I just want to raise my voice here and say we're we we can build a classroom about $330,000 and we're sitting there talking about building roads that the state >> water towers well water towers I can see but roads I think being put into a proposition that responsib possibility that we should not be spending the taxpayers money. I mean, I know taxpayers money will be spent, but it's at the gas pump. It's at it's in the highways of whatever the future bonds that we pass for the state, not out of school resource money. >> No, I totally agree. Dr. >> I have nothing else. questions for Dr. >> Yes, please. >> Can I have a motion
065to accept get back to my uh can I have a motion to accept the full plumbing adjustments uh to the uh uh comprehensive education facility plan? So move second. All in favor? >> Oppos? Motion carried. Uh, next on the agenda is the boundary changes discussing the boundary changes the amount that's primary. I >> think we've uh board members Dr. Saxs, we've discussed this a little bit under the previous topic because they've kind of worked their way together. Uh, Mr. Leopold has highlighted what uh the superintendent is recommending that you look at a two-week survey to gather community input to see what adjustments uh to be able to make to what we worked at uh at the work session last week. Uh we believe that this will give us time to make those adjustments during that
066time. Uh Mr. Leold, if you want to go through your last side of what our next steps are and how that'll impact what's going on. >> Yep. Uh so again, board action on the CFP that's done. We'll be collecting feedback around Mountain Ridge Primary Boundary from the 19th until December 3rd. [clears throat] Uh discussion and action about boundary changes on the on December 15th. And like we talked about preparation of the CFP documents for submittal in December. And then coming, you know, next after this is developing boundary changes for schools opening in the fall of 2028. So falling waters. So we're not done with boundaries yet even after mountain ridge. And we're already starting talking about two years away. >> Once again, the board should have some documents maybe about the tenth around in there.
067I'm thankful that we're we're doing a survey out to everybody. I almost feel like that's going to get us more responses um than just putting out for comment and waiting for people to take a look. >> Well, I think um there's might be some things that we haven't done. So, >> yeah, welcome to So >> questions. >> Yes, sir. >> Um the classrooms which the prek classrooms were just dispersed throughout the county that will be going to Hedgesville prek schooling. Those people have to be put on the transfer list as well. Correct. >> I think they were we had planned for that to open here in December. So, we made all those personnel decisions last personnel season and their jobs have already been readvertised for their current location whether it's Tetsville Elementary, Orchard View, Spring
068Mosa/Hila, anticipating the December opening, but due to the construction delays. So, that still applies even though it's August. So, all pretty much the school staff ready to go on those completely. Uh, and he >> Okay. I'd forgotten about that and we don't have to go through the process again for them. >> No, because you've already approved all that. >> But it will be a similar process of what we went through for Hila that we need to apply to um the impact in schools for the opening of Mountain Ridge Primary. >> Correct sir. I was just saying that the school >> which I think you're getting ready to start that, aren't you? >> That's why the boundaries are so important to us. >> Yes. I have a related question. Um, going back to meeting you last
069meeting in the K through five model that we were a potential to do. Um, there's concerns that well um this special ed community that kindergarters would be in special education class for fifth grade special education students. Is that something parents should be concerned about at all? >> Uh, no. Um, is Mr. still here. >> You stepped down. Um when when they look at those types of classrooms, like for example, Falling Waters, because Falling Waters is going to be a K5, um the special ed self-contained, whether it be an autism room or what have you, they are um designed as primary intermediate, so K2 or 35. So that would be the the grade level span that could exist in the same classroom, but a kindergartener with a fifth grader We we would not uh that that
070is not the structure that would be provided in those facilities. >> Not 100% sure but I said just want to make sure publicly that they ask you the question >> is their answer can hear >> it would be age appropriate and grade level appropriate. So it's a great question. >> Yeah the that was another thing I noticed that the Hedgesville you'll call it the prek. >> Yeah. Okay. Well, anyways, it's not called primary intermediate school, so I have to learn the other language. But the classrooms are larger >> than regular classrooms. The smaller the kid, the bigger the room. It's amazing. >> Well, there's other there's specific learning standards that occur in those prek classrooms that require some additional space. The other thing is is that there's two restrooms per classroom. That's right. So just
071wanted to make sure that you took not >> but the toilets are so low that it's like being in the or where you squat. >> Well that was more than my ability to take. >> Thank you. >> We do have we do have lower lower pictures. Yes sir. >> Yes sir. >> Cultural awareness. >> Believe it or not there was there there was at least an hour of debate around the uh appropriate height for those restrooms. Um, so we we put our architects through the ringer on that one a little bit, but but I think we have a good we we have a good plan. Um, and Hensville Early Learning Academy is going to be a model school. So, and and so will Inwood. Um, >> I'm so anxious for that. I I would like
072to also add that um so our families that um are at schools that could be impacted by the new uh districtricting of Mountain Ridge Primary be looking for uh communications from the district this Wednesday. That's when we will u we will switch that out. Um and it will be open to exclusively those families from those impacted schools. Uh, and I really want to encourage folks to to um if they have an opportunity to look at at least the presentation because uh we will have um rationale as to here's how the the boundaries were created, here's why, and um soliciting feedback as to where do you see we could improve this. Um and it was based upon making sure that the new mountain ridge primary is being uh fully utilized as well as the utilization of
073the other impacted schools. So when we think of for example um uh the um um u sorry I'm I'm drawing a blank. The schools impacted there >> Mil Creek. Yeah. >> Bunker Hill. Yeah. Valley View. Bunker Hill. Mil Creek that you know those schools have some utilization challenges also. Um you know they're you know Mil Creek's busting at the seams. Um and so it's to also be able to balance enrollment for those those campuses as well. Um and I look forward to getting feedback because again there could be things that we didn't think about um um that we need to we need to look at being able to amend. And so I appreciate everybody's input on the process. Well, and I hope that parents that don't have a concern that are up in that area
074take the time that are in those affected schools take the time to look at everything that's sent to them mapwise um and any presentations that are on that survey. So, look forward to getting them back. Miss Power and I correct me if I'm wrong here, but we were told on our training this weekend that I don't I guess could be the the school board, state board of education. >> They're going to be looking at not just the county as a whole, but down to the individual pupil, how much is being spent, >> correct, >> on each pupil per school. >> Yes. And it's more, you know, the efficiency uh of the system and >> how much it's being spent, what are the outcomes, what what does that look like as far as, you know, being
075able to pass fail, what their achievements are. >> Yeah. And the other thing is it's pressuring the schools to consolidate where they have outlying schools and the boards are under pressure to keep the schools in the community. Any other questions or concerns for Dr. School or Scott? None. We don't need it. That was just a report, right? >> Actually, if you could just approve us putting it out for comment. That would be great. >> That motion to uh put the um plan out for comment. >> Second. >> Thank you. >> All in favor? I >> opposed. Motion carries. >> Next on the agenda is the school building u SBA authority major improvement project meeting. >> All right. Good evening again. We discussed this briefly earlier, but uh as in order to try to accomplish a
076lot of these CFP projects that were um on the 2020 proposal, but not on the bond, we you know, occasionally can apply for some grants. And so we we are working $1 million grant uh to replace windows in four schools, as hopefully you see listed on your handout. Um, as part of that grant, we agreed from Berkeley County to contribute a local funding of $388,19. And um, the the bid was actually advertised earlier in the summer, but it was considerably over our budget. So, we had the architects go through and revise the scope of work and break it out into alternates um, and strategically break those out kind of like we discussed earlier. And so, you can see the results there. Um, we had four biders. Wreckville and Helman Construction was the uh the low
077bidder and I tried to break those out for you, but you see the base bid amount would be to replace the Hedgesville Middle School 1926 uh section windows. Um, the Hedgesville High School front of the school windows and all of Opekin Elementary and Tuscora Elementary. That was the base bid which came in at 1,249,000. And also I included from the architects the uh you know if you include the soft cost which would be the architect fees and other uh fees that you can see listed on on this post bid results sheet. Um if if tonight you were to approve the base bid project as you see listed from the uh the advertisement um and include all the soft cost then we actually would be approximately $79,000 over the budget uh if you include all the
078soft costs. So that's the base bit amount and then of course the subsequent alternates are listed there and at this time I'm assuming it's up for discussion as to what you want to talk about and what you want to consider doing uh for this project. >> Questions for Mr. Tyson or concerns about the project? >> We're going to have to identify when we go to the public for new middle school in Hedgesville what's the existing buildings going to be. you've invested in the air conditioning >> this this year >> roof >> windows >> now we're doing windows so um I I guess at some point we as a board and the community needs to know if they vote for the bond to replace the middle school what's the existing building after all these improvements being
079invested going to be utilized I don't expect an answer now, but >> So, what section would be? I want to say save. >> Um because that's where the new windows will go. Correct. >> The the new windows are going in the >> Yeah. 1926. >> It was kind of a dilemma. Which ones do you pick? And the ones that are in most need of replacement are in the 1926 section, which is kind of that main entry, main part of the building. So that was why that was included in the base primarily. >> Mr. Tyson, let me ask you a quick question. Um, if the board approves, let's just say the base bit amount this evening, uh, when do we anticipate the windows project being completed? >> It will be completed in the summer of of
080this coming summer 2026. And, uh, it's possible that they would try to move in and start working on the windows like during spring break. uh those, you know, kind of break times that they can utilize when students are not in session, but ultimately it would be completed in the summer. >> And um that would mean that students starting in the fall in those affected rooms would have new uh modern windows, which would obviously help with climate control and uh the the the learning environment in those classrooms. >> Yeah. Each of these windows that's being replaced are either single pane uh old steel sash type windows or plexiglass windows. Uh and Hedgesville High School with Pekkin and Tuscora many of those are just plexiglass. So the uh replacement windows are 1- in insulated glass which of
081course is going to help with energy efficiency and a more appropriate climate for students. Certainly. Yeah. Uh, Ty, can you uh explain exactly what we need to choose from? >> So, yes. >> I mean, I know we have the >> Is there a way to show my PDF up here of the different alternates? >> It's online >> because I could probably give you a visual that would better explain it. Um but basically the base bid would include um the 1926 section of Hedgesville Middle School, but the alternate number one would then add I don't if you're familiar with Hedgesville Middle School, the side where it's primarily their science wing that faces out toward Hedesville, I guess we'll say. Um that would be the alternate number one would be to include that science wing side of
082replacing those windows. And I and we can show you here on this map in a moment. Uh and then alternate number two then would be to not only include the science wing section but also the north end of the building which would be the cafeteria windows. That would that would be alternate number two, which is taking you up to the 1,456,000. And then alternate number three would be able to do the rest of not just the front of Edgesville High School, but also the back of Edgesville High School. Um, >> we're getting real close here. So, while we're waiting on that to come up though, I did want to I did want to point out that, you know, we don't uh necessarily have a funding source established for the new Hedgesville Middle School >> that
083the board had approved this evening. The the other thing that um is important context is it's depending upon when we would be able to source funding. Let's say it's a school bond. Um the earliest that we would be actually be able to begin work on this is after these windows would be installed. So ne probably in the fall. um the planning time of going from approving a project's funding source to uh beginning the work of design um architectural design and to just get to the bid process is is at least a year and then the construction is at least 20 to 24 months. So, we're probably looking at from today, if every if all the stars were to align, we would be looking at a minimum of three and a half to four years before
084we would ever have a new middle school. >> This is the 1926 section of Edville Middle. That's the base bid. >> Yeah. >> Alternate number one would be this is the science wing over here on the side. It kind of faces out of the teacher parking area. >> Yeah. So that's the all classrooms. I think this is like health classrooms. Uh these windows are certainly in bad shape. I mean some of the one we went and actually talked to the teachers trying to get an idea of the scope of work and some of them you know if you were to try to open them they they just fall out like you don't touch the windows. So that'll be alternate number one be science wing side. Alter number two is then would be the all the
085windows here on the end which is the cafeteria of the of Hedesville Middle. And then um alternate number three is jumping over to Hedgesville High School and not just on the front of the school. Let's see. I believe this is Hedgesville High School. Um so it would include the these windows in the back of the school. However, we also remember are attempting to possibly uh in dealing with the SBA most recent grant do an addition to Hedgesville High School. If that were to happen, then of course we would not replace these windows because this is where the addition would go. So, a part of alternate number three would be to do whatever is remaining in the back of Hedgesville High School. >> There might be. >> Yes. One thing for sure, we need to um
086think about what we're approving for Hville Middle School because >> um of the future endeavors or what we're going to do with that school. Um >> and it's kind of up in the air, I guess. >> But I Well, but it it is undecided. However, I I do I do want to reiterate though that that you know just with the base bit of where those winners would go that would that would actually impact an entire cohort of students that would go through Hedgesville Middle School before we would be able to open a new middle school you know and again that's if all the stars are aligned. So we are impacting, you know, several years worth of of students that will have an experience at Hendrisville Middle School. And I think that that that's an important
087factor. >> Yes, it is. The the second thing that I I want to stress though is is that we have um theorized what potential opportunities could exist from the steering committee with the the U CFP to even feedback from community members during the community meetings around these projects as to what they would like to be to to see with the the building. Um, and I think that we've tried to prioritize um, the most historical part of the building that people would probably hold on to um, from a community standpoint that we're investing in making sure that that that portion of the building regardless of what happens is going to be well maintained. That that is, I think, still a very strong financial responsibility of the school district to think about. um especially when we know
088that an entire cohort of student is going to benefit from new windows at in this portion of the building alone. So um I still think it's money well spent is still impacting our students that are going to be experiencing Edel Middle School at least for the next three to four years. Um and so I just wanted to make sure that that was also just sort of reflective on >> so Ty um the um base bit amount say for instance with um Hedgesville metal the 1926 portion Hedgesville High School the front of Tuscalora the base bid amount is one to 1,249 >> that's correct >> and now we would be adding the 388 onto that >> uh no The 388 is our contribution. >> Okay. >> So the total budget is 1,388,000 essentially. >> Yes. >>
089And so the base bid um appears to be just under the budget. >> Yes. >> But if you include the soft costs, it's actually about I forget what it was now 75,000 over the budget. >> Yeah. Okay. Okay. I just want to make sure everybody understands >> something else to be back up what you were talking about. How many years down that stars were every everything's improved. If you read the survey that Scott did and I was screening it uh on the staff and Hedgesville, we're talking about the students, but people been working in that environment. >> Absolutely. And that environment, it's not something about >> I want my children to go there or anyone to work there. They talked about being having mold painted over. Uh they talked about the air quality. >> No,
090the heating. >> The heating. >> And uh that survey really showed the need for a replacement. I just want to make sure if that building is going to be used for something else, it's not used as is. It's addressed. >> Exactly. >> Any other questions for Mr. Tyson before we have a motion? >> Okay. If not, um the motion is to uh accept the pant low bidder for the project is reach field and helman construction and the total budget is $1,388,19 >> and then you you I guess I need to choose are you doing the base is that everybody's choice that's the recommendation is not everybody's choice. I'm Yeah, I'm I'm I'm hesitant to do alternate three. I'm voicing my opinion um just because of the issue of possibly adding on to the Hedgesville High
091School and that that sort of thing. However, with alternate one and two, I'm we really need to do something for the school. We really do. I I'm the kids need the kids and the staff need a better climate than what they currently have. We're talking about a whole grouping of children that are going to see that school from sixth, seventh, and eighth grade plus. I don't know why we wouldn't. >> Well, but the base, but but the recommendation would be for the base bid for Hedesville High School, the 1926 portion of Hedesville High School front and >> right. That's the base. I'm saying that I would almost want to have all the way up to alternate two. >> I do want to do them all. >> Not not not alternate three. >> No, but >>
092alternate one. Yes, >> that would be total one 1,456. >> Yes, ma'am. >> Okay. >> I mean, these are these are I mean >> plus the salt cost. I know. I know. I'm just going to be part of it. >> We're going to make sure we're clear on what we're approving >> or what the recommendation might be. my turn just alternate one. >> Okay. So, >> so just what what let me ask this question to to your point. What what is the difference between the 1960 portion and the 1988 portion? What what what is it about the 1988 windows? Honestly, they're they're not much different. They are still a single pane steel frame. The ones in the cafeteria are in a little bit better shape than the ones over on that side that I was
093describing. The ones over here are like I mean they're better. >> So these the 1988 are in a little bit better shape, but they look like the same window. They the same design, same single pane, same steel frame. Uh it's just the 1988 ones. They're not really falling out. If you touch them, the 1960 ones probably would. >> We'll definitely need to do a alternate one. [laughter] >> Definitely need to do all >> but if you looked at them, you would think they both look equally as in need. They look they look the same. >> So are you What is the recommendation? The base bit amount plus alternate one. Is that what you're recommending? >> We're That's what we're >> That's what I'm asking you. Yes, that's a recommendation. >> I don't know if we
094have a motion with a second. So, I think that >> I think we're still discussing which >> what what what does what does Mr. Murphy Mr. Murphy and Mr. Martin what are you guys thoughts with the alternates? >> Include them. Exclude. >> I was getting ready to ask that. >> Sorry, I apologize. >> We just know what we're getting. Yeah, that's one that's I I want to know what everybody wants. What is your concern? What's your thoughts? >> I guess this is the 26 front of the school. That's the base building. Alternate one is this side over here, >> right? >> Which is the science and health classrooms. I think primarily >> and then this is the cafeteria space that the ultimate boner too many >> well your soft I don't know the >> explain
095soft cost >> the would the soft cost increase uh that much between the base bit and alternate >> you think it's like 9% is that what I'm saying here architecture and engineering% >> I was going to Hey, Ernie's here. >> You got a resident expert here. >> Remember Ernie, you're on the record. >> But is that included in the alternatives or would there be 9% on that 200,000 for the alternatives as well? >> Hold up. The the soft cost or in addition to what you're showing, you know, that's that's the bid day cost. Is that that what you're saying? >> The question the question is is the soft cost amount which we estimate is around 70 $75,000 for the base bid. >> Okay. Is is there a is there a different is there a what
096is the delta on the soft cost between base bid and alternate two? So you're for if they were to select alternate two, how much more does that increase the soft cost value? >> If it works out wouldn't change, your risk wouldn't change, your agency wouldn't change. It would just be the 9% of whatever the the the alternator, >> right? So yeah, 9% to the two price listed there. >> So did that answer everyone's question? >> No. >> [laughter] >> Well, I can't make your decision. >> It would be somewhere It would be somewhere around 20 to $25,000 difference because [clears throat] of is >> that's my that's my brain my my math. If my math is math, >> 9% is earned better than 1,000. >> Yeah. So, alternate number one based on 9% would be
097like 1.4 million 1,483,000. That would be the including the soft costs for alternate number one. Well, I thought she said alternate number two. I thought you all said alter the base bid plus alternate number two. >> Well, you'd have to accept them in order. >> Yeah, I realized that. >> So, you're talking about alternate number two. You want to know? >> No. >> Yes. Alternate total. >> If they were to approve alternate two, what would the soft cost >> all in be? >> 123,000. >> It would be the total cost would be 1,587,000 if you add them 9%. So that would include the base bid amount and alternate one and two. >> Yes. >> I just want to make sure everybody understands that. >> So is that what the recommendation is from the board? >>
098Okay. >> All right. So where are we? >> Get us moving. I'll move that we approve the recommendation. We have a we have a recommendation. >> I want I apologize. I'm not trying to muddy this up. I think my original recommendation was the base bid. >> So I just I just apologize. Um >> yeah, his recommendation is the base bid. >> No, that's >> now okay. That was the superintendent's recommendation. Mr. Murphy now has a motion to accept uh Repeat that. Mr. I move approval of alternate one >> and the base bid an alternate one. >> Do you have a second? >> Second >> discussion. >> Why not the other one? >> Well, I'm just looking at the building. I I see the science wing and I see the >> 1988 >> 26 school building.
099All those windows, that's classrooms being impacted and I support making the classrooms all right. Uh the cafeteria, I just don't think we can do everything we would like to do. This job is not making choices between good and bad. It's just picking one of the two good things. And I'm I'm going to go with alternate one which includes the science wing and all the original 1926 building >> and Mr. Mr. Right. Second of that discussion. >> I'd like any more discussion. >> Um Ernie question. You went down that list of all the different items that would not necessarily change. >> Yes. >> How much is that? Because if we were to come back and revisit that other wing, I'm assuming we're going to have to pay for that all over again. You mean in a
100whole different bid package? >> Yes. >> Yeah. >> Okay. I'm just How so how much money are we quote saving if we were to do all of it together versus >> So if you were to do it all together. >> Uhhuh. >> So the agency fee of 2,000 you would have to pay it again. The risk assurance is listed at 19,000 but it wouldn't be that high on a smaller bid package. Okay. >> That would probably be cut in half. >> Okay. And then the clerk of the works is 84,000. So that would probably be closer to >> it's about 95,000. >> Huh. >> It's about 95,000 total. >> Yeah. About $30,000 for the works. >> Oh golly. Okay. >> So hold the bid prep. >> So um what is the once again? Where are
101we? We have a motion and a second and we're having discussion and the work's up at this end. Right. I'll say, "Do we have an idea?" Let me ask this question because it might have already been asked, so I apologize if this has been asked before. Do we have an idea? Any running thoughts, options? Even if it's a list of things of what we might be doing with this building after HMS is is rebuilt, should we put that on the next bond and it pass and we build a new middle school? That's a good question. >> All of these things are pending. We're building a new middle school, right? That's what that's what our hope is, our desire is, but that would require a bond, which would hopefully pass if we're able to do it
102that way because obviously SBA, we we want everybody to be able to have all the money in the world, but we just don't have that. So, we've had some discussion before about what could what possibly would be done with that, have we not? I mean up and on about >> up and on. That's why I'm I'm asking for a little bit of refresher here. >> Well, lower most part of the building would be torn down and then the front of it saved. >> Well, I think >> I don't know. That's just been talk small talk. >> So, we're a long way from that. >> Yeah. There there have not been any official board meetings where we've discussed how we're going to potentially any any of our facilities that are coming offline. for example, Jaredtown, if
103if a new middle school was to come to fruition, what would happen with Hedgesville? What we have discussed though is that we do have a need in the district for um a more suitable facility for our alternative programming. >> Um our um uh transition school is another example. Um, we've also heard from community members in the Hedesville area that would like in us to be able to preserve that facility because it has a um a gymnasium space. Um, and so the community could still use that that facility. Um, so I think that there's >> different pitches that we've heard, but we've not had any opportunity for formal discussions to what we would actually do with Hedgesville. Um, at this time I think that's going to be a great workshop item for us to do. Uh,
104probably as we move closer to, you know, refining our our funding proposal for a new Hedesville Middle School. Um, and I think whatever we put together with our proposal for New Hedgesville Middle School should be inclusive of a decision of what we do with its uh current facility. >> Yeah. I don't want the public to think that any of that has been talked about in the board because we haven't. It's just things that we've heard >> often. >> That's why I was asking for a >> Yeah. Other people, >> a list of something, I guess. Um the the 1988 edition the north side that is just cafeteria. >> It's Yes. Well, it would be you have the picture there. I think part it might be partly a health class on one corner, but we're talking
105maybe just a couple of windows. This is um there's a classroom space right here. >> Okay. >> And that's cap. So there might be a couple of windows in that classroom. There are some on this side of course, but that's okay. Mostly cafeteria. >> And and Ty, you said if we um approve the base bids off 102 and what's a soft cost that would be $1,587? >> Yeah, I just added the 9% estimate to that process. >> So, we have a motion and a second and we're waiting on >> I move that the >> We've already have a motion and a second, but I'd like Hold on. Hold on. I'd like to amend the motion to include alternate two. >> Well, that be that would be second, >> but I don't but see that's that's
106the problem. That's the problem. Be able to vote for the other. >> You got to move down. >> We have a motion in a second. Let's vote on that. If it voted down, then we'll have an amendment to the motion. >> Speak now. older piece. >> We're we're not willing to accept or open the two to our >> s. >> Yeah, sure. >> So, [laughter] >> and if if she wants to amend it to add all part two, as long as that's okay. They don't have to they don't have to agree to it if there's a second. Okay. And then you have the vote amend amendment then we'll come back. >> I think the question is is do you have does she have a second? >> Yeah. Do you have >> Well, [clears throat] Miss
107Power motions to amend Mr. Roy's motion >> to include alternate three >> include alternate three. >> Two two I'm sorry two alternate sorry apologies. Alterate two. >> Is there a second to that amended? >> So it's been moved and amended. >> It's been moved and seconded for an amendment. So now are we voting on the amendment? >> Okay. Could I have a motion to approve alternate? >> No. >> Let me finish. Can I have a We have amended motion to approve the base bid amount alternate one and two. >> Uh can I have a >> Mr. Mark second it. All in favor of the amended motion. >> I opposed. >> No. You're the deciding move. >> I said no. >> Okay. So that that fails. So now we're back to the original motion. >> The
108original motion. Mr. Murphy made a motion. Mr. Right. Second it of the base bid amount alternate one and just alternate one. >> Correct. >> And that is a total cost of $1,361. >> 361,000. >> 61361,000. Yeah. >> All in favor of that motion. I >> oppos. Motion carries. Thank you. >> Working us through that a couple times. >> It did. Well, it's been a while. >> Okay. Next on agenda is the pre-bond. Have we already done that? [laughter] Dr. Skooly, we're discussing the pre-born and possible action on the uh MIP architectural services. >> Thank you, President Long, Dr. Saxs, members of the board. Before you this evening, you have a couple different items related to the architecture and engineering services uh that the district are in need of. Uh the first is the uh you
109approved the CFP this evening. Uh and hopefully as we work through and knowing our timelines, uh that's what the legislation has changed. You you want to run a bond and a general or a primary election that would be in 26 is the closest one. So mayor 26 in order to get to that point. Uh we would need architectural services in order to produce renderings and come up with some estimation of value. Uh so this was put out for bid. Interviews, conversations were held. uh and we would like to wreck McKinley architecture and engineering for pre-bond services uh for that period. In addition to that uh we have a MIP from 2025 that was awarded uh for window replacements at Berkeley Heights Elementary School, Pikeside Learning Center as well as finishing up the roof at Martin
110High School with the replacements there. Um this was advertised as well and we went through the same similar process. Uh and again we would like to recommend McKinley architecture and engineering services uh for those projects. So for both projects uh the recommendation is McKinley architecture engineering for proposals >> questions for Dr. I I'd like to leave ask Mr. Dator uh when the contract it was further down into the contract was 11 point something you had scratched out some things and I couldn't blow it up to see what we scratched out and I was just wondering what there's >> I can't I think it's estimation but it was the estimation. >> Yeah. Um, it was requested by by superintendent, but I think it was uh reimbursables. Um, jeez, I'm going from memory. >> Oh, I'm sorry.
111I know what he's Are you You're talking about on the he Okay. I'm sorry. I thought you were talking about Yeah, that's we just struck it. >> Oh, yes. That So, um, I did ask for an amendment to their contract which was on certain reimburseable items. um and >> renderings and uh office expense or something like on-site office expense >> and they they agree. So, >> okay. So, what what what did that mean? What does that mean? >> Um so, I want to make sure I pull it up to make sure I'm on the right one. I don't want I don't want to speak incorrectly. It was way over into the content 11 point was in the 11 section of >> the one posted might not have that. I'm trying to infer Mr. Murphy. So
112if you have it to review >> 11.8 one >> 11.8. >> Oh you know I I do have it. I do. Yes ma'am. Um so the first one I think was um certain transportation and authorized out of town travel for McKinley and their contractors. Um uh I just asked that we not have to pay for those reimburseables that it be factored into the actual fee. >> Okay. >> That and that's pretty much how those other ones were. The rationale is just be impacted into their their actual fee as opposed to reimburseable expenses. >> I I was just looking at them. couldn't understand why we wrote this a little bit. Could you explain the third one? >> Um the the I'm sorry, the third >> breakthrough. It was on-site office expense. >> Yeah. So, for example,
113if they had to set up a temporary office here in order to conduct conduct work for the men, >> then we that would be at their expense, not our expense. >> They they would share a clerk of the works share. Well, we we uh so we that would our clerk we employ the clerk and so we have to provide um adequate uh space for that clerk to work out of. A lot of times that's usually in a contractor's trailer. The contractor actually provides that. Right. >> Um or if the project hasn't commenced yet, we may provide a temporary spot for that person. >> Yeah. I I just the the room we were the trailer we were in for that meeting the time >> that would be a location that the contractor provides that the clerk
114could work out of on that site. >> And it'll be a little different project being windows and roof. Um they're not necessarily building such a long time period. These were all um items that that I requested basically um be inclusive of the actual base fee and um to save us money and they agreed and I'm very appreciative. >> Any other questions for Dr. >> How many other um bids did we get? Uh based upon this we spoke the MIP had two applicants apply for that architectural services and the pre-bond there was four. >> We spoke to all four of those. And was it um for this project did it have to be like other projects the lowest bidder or >> no this is you you look at services and what they provide and then you
115enter a negotiation based upon >> a selection of the firm of what they're doing. >> So they're actually you don't actually look at dollar values after you select the individualation. >> Other questions for Dr. But we did look at some tabulation trying to get to the point to >> other questions hearing none. Um can I have a motion to uh approve the accept McKinley architectural and engineering proposals for the MIP project and pre-bond services. >> So move >> second. >> Go ahead. Second. >> All in favor? >> I opposed. Motion carries. Thank you. I wasn't trying to uh exclude you from the agenda, but just trying to move on. Next on the agenda is the Muslin High School special on the board for Muslim High School Muslin Middle School replacement. >> Okay. Yes. Good evening
116again. Uh the Musleman High School and Musman Middle School, they both have, you know, two boilers in case one would go down. And at Musman High School, one is down. It's beyond repair. Our HVAC team has done an amazing job keeping that thing going over the last few years, but it's they've gotten all they could out of it. So, the one at Musman High School that is um no good is certainly needed replacement. At Musman Middle School, a similar situation. One of them is done. There's no turning back. They have borrowed parts off of that one to keep the other one going to get us through this winter, hoping that it makes it. If not, we have an emergency backup plan that hopefully won't have to utilize. But um so same thing at Musman Middle.
117They're down to one boiler that's functioning. Um actually last year we did replace and there is a brand new boiler uh emergency replaced at Musman High School and so this would just be the second boiler uh there. So we need one new boiler at Musman High but two at Musman Middle. And so we advertised this project. Uh we had four biders that you can see listed there and the lowest bidder was um Frederick and Sun Contracting for $375,833 to replace all three of those boilers. That's a total total cost for all three. U and we have actually worked with three of these four biders in the past. Um actually last year Frederick and his son replaced the boil that that's at Muscleman now. Uh they also have replaced the boiler at Martinsburg High School over
118the last couple years. So we have used that company before, but that is the uh parent load ber we're seeking approval for tonight. >> Well, um is there a a lead time on how long it takes us to get these four hours? >> Uh the lead time, I can't remember what it is, but I think that we can't uh accomplish this project while school is in session because of the extensive amount of work that it it requires. So, this will likely be a summer project. Uh, and they definitely will have everything in by then. They assured us. Uh, they probably could do it maybe over spring break if they get it in time, but at that point, it's not much of a rush because we'll be switching over to air conditioning probably. >> Just worry
119about one of the old boilers make us through the >> That one of those things where we're going to keep a close eye on. The one at Mosman should be fine because it's it was just replaced last year. So, the one that's good is brand new. the one across in the middle potentially could be a concern, but we do have a backup plan to um there's an emergency replacement boiler that we could put in there if necessary. Um so hopefully we don't have to do that, but we do have a backup plan just in case, but it's likely that we would just wait until summer when schools close down to replace these boilers. >> Questions for Mr. Tyson? >> Um the contract includes removal of the existing boilers. >> That's correct. Yes. Remove removal of
120the existing some of the old piping and different things. All that will be removed and replaced with brand new. >> And there's no salvage benefit that we got rid of it. Could be >> it. It was included into this uh particular bid deal for them to take care of that. >> And are there parts on the existing that are compatible with the replace? >> Uh yes. the this particular company spec the exact same boiler that we have now which turns out to be the brand is called a Fton brand. So it's it's going to be the exact same boiler and then they're going to also do the same two boilers at Boston Middle same brand. So all four in that area are the exact same brand, same model and everything. >> But are there salvageable
121parts from the existing that we can store? >> They are not. I guess thinking of that, Mr. G. I wouldn't want to put old parts on board if it >> I'll take any parts. [laughter] >> Well, we're not to clamp it. So, >> okay. Any other questions for Mr. I think will be motioned. Can I have a motion to accept um approve Frederick and Sun contracting for replacing borders described in the project at 375,8 that's for Muslin High and Muslin Middle School? >> Second. >> All in favor? >> Oppos? Motion carries. Thanks, Mr. Pson, very much. >> Yes, Jessica. My father-in-law used to make me straight out bent rusty nails. He said they stuck in the wood better than >> dad did that too. >> Now you're still on discussing the water suppression tank at
122Mount Primary School. >> Uh yes, I explained that briefly earlier whenever I showed you the illustration of a picture. uh but at um in the Jaredtown area the public water pressure is not sufficient to accommodate the sprinkler system or the fire suppression system. And so uh I think I mentioned also earlier that we had meetings with the um basically the sprinter contractor, the state fire marshall, the local fire marshall, the architects and engineers to determine what is the uh most uh reasonable need to accommodate this uh fire suppression system. Long story short, what you see here is what was determined. 84,000galon tank would be needed and it also would require a fire suppression pump and they're still working out the details as to whether that should be a diesel pump or an electric pump or
123a combination of the two. I'll be coming back to you with that information in the near future. And of course, uh that diesel pump or whatever it might be would have to be enclosed in some kind of a structure. So, I'll be coming back to you with that information as well. But for tonight, um, the only thing I can tell you is we did get a quote for replacing the water storage tank. And the reason we are shown up here tonight because there is a 34 to 38 week lead time on such a storage tank, which basically puts us right at the end of July, which is when this project is supposed to kind of shut so we can be ready to open the school in August. And so the storage tank, as you can
124see here, is $476,950 and we're seeking approval tonight so that we can move forward with that storage tank. >> Questions for Mr. Tyson? >> Um any you you point out correctly that the the fire pump is not part of this. That would be a future order. >> Yeah, we're waiting on the more details to say exactly what pump because that's still being determined. Oh, so you do you have a ballpark picture idea of where the price would be? Oh, I don't know. That's Did you hear that, Dr. Schulie? >> Um, >> we got Ernie. You might know. [laughter] >> Ballpark. I think it's in about another >> 300 to 400,000 >> depending on what system they they choose. >> Uh, what about the safety of the tank itself? I mean, somebody out there deer hunting
125next week and there is it. >> I don't know if it's bulletproof. I don't know the kind of details. I can find that out. >> I believe it is double wall, but >> isolated. I'm really concerned about the fact that that would even be remotely close to a school and somebody's choosing to go hunting around that area. I'm just going to throw that out there. >> School size. >> I know, but I'm just saying. former students shoot that 300,000 including the housing or just the pump itself >> the quotes that I saw with everything pumps and the you know the structure to cut so >> it says the water tank it's the tank itself >> but we're still working out those numbers that's why you don't have those but the purpose was to get get
126the tank in production tonight >> so what we're doing is we're authorizing the tell us for that. You'll actually see the change order later once they get final numbers of the entire project. >> Well, will this will this serve all the schools? >> This is just designed for Bri Primary. >> Oh my god. >> And everybody can I mean like it's not like a public service utility that somebody else can come in down the road say we want to tap into that water. >> This is just designed to serve that Mount Rich Primary only. A matter of fact, in between the tank and the school, uh they will be installing an alpha hydrant there as well. Uh also designed just for Mountain Ridge Primary School. And will this um question? Oh, the water source. Will
127it be off the well or off the country? It's off the public water. >> Any other question? >> It's off the public water so that it'll be filled up and available to supply in the in the need of fire suppression. If we rely only on the public water, they would they would run out of water because of the lack of needed pressure for fire suppression. >> Yeah, that's why we're putting the tank here. >> I was just wondering why it's not I mean, the other schools have enough border pressure, they're they're all extreme system. I think um they probably are right on the borderline, but if you had a third school theory is what if all three of them had the need for fire suppression at the same time, then we would have a dilemma.
128So, it's related to that type of theory based on the conversation with the fire marshals. So going into any possible conversation about a high school on that property, we would need to have baked into that this type of situation, another system. >> It's possible, but it's also likely that depending upon how far down the road that is that the public water will have upgraded their tower in that area and then we would have sufficient water pressure. But as of this date right now and when the school opens, they will not have upgraded their current water tower system. Okay, you've heard uh Mr. Bryson's comments and his proposal presentation. Um the recommendation is to approve the Mountain Ridge um primary school storage tank at a cost of $476,950. That That's an 89,000 gallon water suppression tank.
129>> 84. I know it says 89 in your notes. It's actually 84. >> I don't need any help with mistakes. So, >> it's so good. >> Second. Mr. Martin made the motion. Mrs. Power second it. All in favor? >> Oppos? Motion carries. >> Thanks. >> Thank you, Mrs. P. >> And that's it, right? >> That's it. I'm not coming back. >> Um, Tyson should I >> Next on the agenda is personnel action. Dr. Mr. >> Are you guys hot? I see people fanning themselves. >> Feels good. [laughter] >> Sorry. >> Okay. Good evening, members of the board and Dr. Sax. The personal actions dated for Monday on November 17th, 2025 are as follows. We have nine coaching appointments. Uh one interim coaching appointment and five coaching resignations. We have two extra duty appointments and one
130revised extra duty appointment. We also have 19 healthcare appointments. Uh for professional personnel, we have two 17th pay appointments and five professional appointments. Uh we have one appointment for an epic fiscal agent. We also have one resignation and one retirement. Uh the retirement is effective this December. For service actions, we have five new service personnel appointments and two midday appointments. On line 56, we have the ratification of an unpaid suspension and termination of employment. That employee is Sherah Howenstein. We have five service resignations and we have seven transfers of service personnel. [clears throat] This evening we have 11 new appointments of substitute service personnel. Uh we removed two substitutes from the substitute list and we have five resignations of substitute service personnel as well. Uh for professional substitute teachers, we have six new appointments of
131professional day-to-day substitutes and one resignation of a professional substitute teacher for a total of 92 professional service and substitute personnel actions tonight for your consideration of superintendent Sax's recommendation. >> Mr. Kowski. >> Yes, sir. >> I see you for a second. Yes, I think it's a third time question. >> Oh, yeah. still in front of >> Thank you, Mr. Kowski. Uh board members, um do you have any questions regarding the personnel action? I have one point that I wanted to clarify. Line item 56. >> Yes. >> Is the recommendation for unsafe unpaid suspension and termination of an employee. Um I did want to point out that that employee uh requested to resign. I denied that request and um I'm bringing to you tonight the termination for that employee. I told that employee that I will
132present both to the board, but I am recommending termination. >> You heard um Mr. Powski's presentation. Do you have any questions for Mr. Pam? >> Did the employee request a hearing of any kind? >> No, sir. And they were given appropriate notice to request the hearing by a specified date. >> And just clarification, resignation with with an employee under a cloud would not reflect the problem. Whereas a termination becomes part of the record. >> Uh both are still part of the record regardless of whether or not they resign and the board accepts it or a termination. Traditionally speaking though, um in West Virginia, um the the ability for an employee to resign has always been honored. Um however um I felt that uh the situation that this entailed required a termination and um regardless of
133whether or not there's a resignation or a termination if an employee under investigation we are still required by the state of West Virginia to report that state superintendent the West Virginia Department of Education um and it goes into a file that anybody looking to hire said employee um through the state of West Virginia through a school system would be able to have access to to see the report of that investigation. >> Yeah. I I back in the day I I was the sponsor of the building as requires background checks and at the time there were various interest groups which objected to that. But u >> I remember that >> but I I I think that was a good blow. But you still have problems that even after your employee people and I think your action
134is tremendous. >> Sir, >> uh you heard Mr. Kowski's um presentations. >> Um when we have this is a general question. This is not a reflection necessarily of anybody that's on this list. Um this is just a generalized question. We employ somebody and that's an employee is under investigation by one of the other entities, Berkeley County Sheriff's, State Police, whatever. Do we get notification that there is an investigation on that employee? >> Yes. >> Okay. Um and those investigations does that does in policy does this does this go back to any sort of you know if you're under investigation you're put on leave um pending the outcome of that investigation because of the safety of students >> if it is anything related to a CPS referral whether that is one that somebody in our district
135makes >> or if it is made outside of the district. So if something happens in their home and it is picked up, our policy has been to place them on paid administrative leave while that investigation takes place. >> What about traffic violations? >> Like a speeding [clears throat] ticket or >> DUI. No, >> just for for we don't get notifications for those. >> Not always on something like that. No. >> Okay. >> Um >> and if we do, do do what what are the what's the process? If we do, let's say we do get notification of it, >> depends on the severity. >> Okay. >> Um, a misdemeanor is not a quote unquote fired offense. >> Okay. >> Um, >> and this is all per code, correct? >> Correct. >> Thank you. >> Um, unless
136unless unless the reason that they are being investigated would impact their ability to perform their job, [clears throat] keeping students safe or what have you. Okay? you know, that's that's when it would also supersede where we would need to put that person on some some form of lean. >> Um, and >> and there's reasons to back that up because of the severity or the context of what has been violated. >> Absolutely. >> Well, I mean, if you've got a DUI and you're one of your positions is to drive, and I don't specifically just mean a bus, um, >> obviously that would be put off. That would be different than if you were >> would that also depend on the severity on this meter versus like diabet involved children potentially. Yes, it could. >> Well, no,
137I'm saying it just here [laughter] employees by themselves were driving versus felony and they were a bus driver, but it was a misdemeanor versus would it would it would it require them to be placed on leave? >> It was a bus driver. Yes. >> Yes. >> Even if it was a misdemeanor. even was a misdemeanor because their life could be in jeopardy and that means that they could fulfill the responsibilities of their >> and at times many times we wouldn't find out about those about those situations until someone reported it to us not specifically we got notification >> correct that's all barring that we had not >> that's the issue there >> you don't go see as many on misdemeanor >> unfortunately as you would if they're go charge somebody with a felony >> right
138Yeah, that's Yeah, >> then you're going then there'll be more communication traffic violation of the misdemeanor. We rarely get information. >> I wanted to say thank you for indulging my questions that have nothing to do with the personnel that we are going to be voting on tonight, but very much something that I wanted to ask questions on and have on the record. Appreciate. >> Also wanted to say that uh we did hire a payroll. >> I saw that. Yay. >> Which was >> Mr. Buts Mr. But is bring partially exciting. We still have another position we have to fill. So >> Oh, >> okay. Having heard that and [laughter] having heard all that, can I have a motion to accept the personnel actions? >> So move. >> Second. >> All in favor? >> I opposed.
139Motion carries. Next on the agenda um is um the possible action to go into executive session to discuss and take action possible action on property. Can I have a motion to go in executive session under West Virginia 13 code 6-9-4 to discuss property? So move second discussion just quickly in our agenda tonight 9.11 have a list for the >> properties. >> No student costs >> for for special a out of state place. >> Yes place that that's something we should emphasize with our >> Yeah. legislator >> legislators. Yep. >> We definitely will be now back to the motion. So I have a motion. >> Did we have the motion? Yes. >> Just in favor? >> I opposed. We are in executive. We will go into executive session at 8:03 or uh we could take action.
140>> No, I doubt I do not anticipate us taking any action. Terry >> there. So that's why it's me. So um I guess everyone can leave.