001I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Thank everyone for coming tonight, and we'll turn this over to SiteLogic for the presentation on the Middle School and Pleasant Valley Elementary School Lighting and Paving projects. Good evening. Again, my name is Mike Arnold with SiteLogic. I was here, I believe it was December 22nd, to give the board an overview of these two projects, and here tonight to kind of give you a snapshot of where we are currently with the projects. And you have in front of you, just kind of walk through what the contents are. The first piece is what we call Schedule A, which is part of the GISA contract.
002There's several schedules, but Schedule A identifies the scope of work, and specifically to tonight's discussion is the GISA portion, the Guarantee Energy Savings Act portion of the projects. So the first, again, the first attachment is the scope of work, and it outlines the lighting project at the middle school and then up at Pleasant Valley Elementary School. Within that Schedule A, there are some plans that kind of identify the work. They are obviously of a scale that are not easy to read. So I did include 11 by 17s as well for you to reference. Behind Schedule A is what we call Schedule B, which identifies the cost. You'll notice that there's two different options here. The first one, I think at the last meeting I had mentioned that we had put an advertisement, what's called a
003notification, which is a requirement on the GISA laws, that the notification to the public that there would be a potential action on a GISA project, and we put that in for 1.5 million. It came in lower than that as I had anticipated, and you can see where we sit with those costs based on the bids and the design, et cetera. So the full scope of work is 1.391. We've identified an alternate for the parking lot B, and we'll go through that in a little more detail, which brings it down to 1.337. Behind that are the 11 by 17s that I mentioned, and then the last, and there's two sheets there, and then the last page moves you over to the paving portion of the project and just a way to delineate the scope of that
004work. So we'll also touch on that when we get to that as well, just to give you an idea of where we are as far as the scope is concerned. So, as discussed at the last meeting, we had identified for the board kind of an update of what we call the MySetIQ, which is the tool that kind of helps you to prioritize what your asset protection projects would be. I think we discussed how the lighting and paving project kind of rose to the top of those priorities. Obviously, there are other items that are on the docket for the board to contemplate over the next several months or years as you move forward. These two projects made their way up to the top, and we have since then taken that project and developed it further and
005designed it further, and that's the information that you're seeing in front of you today. And basically, again, without getting too detailed, the reason for the project as far as lighting is concerned is that there's no grounding. There are some issues that are occurring, flickering of lights and things of that nature, so this project takes care of that. There is some light replacement within the project, but from a value engineering standpoint, we tried to maintain as much as we could. In other words, you'll notice in the scope that there's a lot of maintaining of the poles and the bases and simply roughing the surfaces up and repainting those. Obviously, the conduits are included in the contract, as well as another bank of conduits for some security cameras that have been requested as well. So we've tried
006to look at this economically so that you were doing only what you really needed to do. It is a standalone project. We talked about the paving project and that that is down the road a few months, but this project is priced as a standalone, meaning that when it is finished, there will be the areas that are being excavated will be patched. There will be a layer of binder course asphalt that is sealed so that you can continue to use those lots. We even have the line striping, whatever we disturb, making sure that the line striping is back in place. So as it relates to the paving project, right now we have the civil engineer has a proposal in to do more of the investigation. May have mentioned before, I think Rochelle actually mentioned that we
007had Robinson Pipe make an attempt at taking a look at what was in the stormwater pipes. And the indications are that there is some blockage there. So the engineer is going to confirm that and then provide a design for handling any of the stormwater work that would need to be done so that when you do the paving project, you're doing it one time and you're you're fixing the problem. So the that process over the next few weeks will occur. Then a formal set of specifications and bidding documents would go out for the paving portion that would then be bid. We have continued to estimate that project. We remain within budget on that as we were with the with the with the lighting piece. So we feel very confident that we're within the budgets that were
008provided within the you know, within the my side IQ. So we are continuing to push that. We want to get that out to bid as quickly as we can so that it works in conjunction with with the lighting project. But it is it can be a standalone project. So that's high level. I just wanted to kind of, you know, start the meeting with that piece and ask if there are any general questions as it's related to the project. I know we did spend a good bit of time at the last meeting as well. But any any any questions? Thank you for that explanation. And that definitely addresses one of the concerns I had of doing the lighting now, signing off on this and having the paving bid out later where this could at least be
009a standalone. That way we make sure if our paving bids come in way out of bounds that we wouldn't want to proceed in that route, which I wouldn't expect. At least we have you know, we have an off ramp here. And that that addressed a key concern of mine. Do you mind walking through the two options, option one, option two, excluding parking one with parking lot B and parking lot B? Sure. If you if you were to go to the drawing, the large drawings probably helpful for your eyes at least. But yeah, the parking lot B is basically on the far right bottom of page three point zero E three point zero. And that parking lot is the one that is the tennis courts are just north there. Yeah. So that area right there, the
010understanding is that it's not being utilized as much as the other areas. And that there was there was the potential for maybe holding that off as a measure of an alternate or value engineering and waiting to do to do that work. And that's why we broke it out. Obviously there, you know, the need to provide new conduit exists, you know, throughout the entire area. But we wanted to I think we talked a bit about this as far as on both projects, giving the district opportunities like we normally do with alternates so that you could make some decisions in case bids came in favorable or not favorable, that type of thing. So that's why we pulled that out in this particular area. Basically, just to read the scope to you would be the disconnection and removal
011of all the existing underground conduit and wiring from the panel HPL to lighting standards for installation of new conduit and wiring, provide new underground conduit and wiring from lighting standards to the lighting contactors at the existing lighting relay panel. Then all existing a new light standard concrete foundations will be cleaned, primed and painted gray and then provide the asphalt patch with the sub base to grade level with with all the cut lines and the line line painting would be taken care of as well. So you have and your delta there is about I think it was about $60,000 of a credit. Now quick question, if we were to do that later on, would the bid for that job be $60,000 or would it be higher? I mean, it would most likely be how you're obviously
012you're getting the mobilization your contractor is out there. We're not necessarily suggesting you don't do it, especially since it came in under budget. And the fact that ultimately you're going to probably want to do it. We would suggest you do it now. But again, we're providing a breakout just so that you have that that opportunity to to contemplate. Yes, sir. All right. If we were not going to do it now, do you have any opinions on at what point we would need to do it? I mean, might we get 10 years out of it? Six months? Yeah, I guess I guess to understand the use of that lot a little bit more. My understanding is your it's not being used as much at this point. Is it mostly for football games? Drop off in the
013morning. It's used every single day. It's OK. It's still packed. Not with parking, but with flow through. OK. At the beginning and end of school. OK. Every day. It was when it was the high school was the former student law. So it's not always parked in per se as much, but it is used every day. And I guess if the concern is grounding of the wiring, we'd be leaving one section still ungrounded for fifty five thousand dollars that I would think you just we do it. Yeah. And that would be a recommendation. But again, we're just trying to figure we're trying to figure out where is there a break point where we could offer you a breakout? So I appreciate that. I mean, if we were scrapping that entire parking lot, I think there'll be
014one thing. But yeah, finish the project correctly. In my opinion, it's option one. I actually think it'd be fun to scrap the entire parking lot to see what happens to the entire township on dismissal when arrival along those lines. If we are considering removing the tennis courts, which I thought I saw somewhere in this. What would that little bit of real estate then become? We're going to grasp it or are we going to expand the parking lot? Grass and we'll put a sign up there in your honor. Works for me for the Giza contract. Does this remove the requirement of the lowest responsible bidder? Yeah. Yeah. So how about for the paving? No, the paving is being bid publicly. OK, yeah, because it doesn't fall under the Giza, you know, rules as far as. Yeah,
015but we we did. Just so you know, we did bid the lighting project. You just don't have to take. We don't have to take. You don't have to accept. But we are actually using the lower of the numbers that we got. Works perfect. Yeah, because well, one of the things that we do is and again, this was this is an advantage of the Giza delivery is that we go out to contractors that have worked well for us in the district. And we wouldn't have to award to a low contractor that we don't feel comfortable with. But you still get the competitive nature of it. So thank you. The light pole, since we're repurposing a fair chunk percentage wise, how many are going to be new? How many are going to be repurposed? Rough numbers. I
016think there's I think there's about six that are completely new. And then there's others that are being, you know, renovated in one way or another, whether it's a new fixture and the pole stays. You're getting you're getting I think it's for I think it's for brand new poles, bases to whole nine yards. And then the rest of them is like a combination of, you know, new fixture, keep the keep the pole, refurbish the pole, keep the base, those type of things. So OK, yeah, we tried to be really I mean, there was a lot of investigation. I know we, you know, we talked with you, Mr. Warmer, a few times there. In fact, there's a there's a note on the drawings where there's four poles for four fixtures that we don't have to touch at
017all because they were recently, you know, worked on. So we made sure that they weren't part of the part of the project. OK, what are the next steps for? Obviously, we'll we would vote on the lighting piece next week on the paving piece. What are the next steps there? I think we also next month will vote on having CEC go out there to do like the engineering investigation currently. And then where can you lay off timeline between now and getting bids in a few months? Sure. Yeah. So once CEC moves forward with their investigative work, they find out what the solution is as far as the design element of the of the stormwater. That will then be incorporated into a design. The paving piece of all that is already getting worked on as far as
018the profiles and things of that nature. That all gets put into a set of bidding documents, which includes drawings and specs. We would bring that to you kind of like what we did the last meeting with the delighting project. Talk about the scope. Make sure everybody understands what what the scope is. We'd bring that to you, kind of walk you through that right before we take it and put it out to bid. Once it's out to bid, we would then obviously we'd have a walkthrough. We'd have a pre-bid meeting. We'd have the bid opening and then we come back to you with those results and provide recommendations. There'd be, you know, obviously the alternates. You'd contemplate those results and then you would, you know, make an award and then, you know, we'd we'd move forward.
019So and the timeline for that right now, I'm going to assume there's going to be a month and a month and a half of investigation design, et cetera. Hoping to get this out so that you can act on it by late March, April, which is fine to support the schedule for the summer. So we would still have this the entire project lighting and paving completed this summer. Yeah, that's the goal. Unless there's something that's that's the sky. I think we know what the problems are, you know, as far as that, you know, that the storm and I think the solution is not it's not going to be anything unusual. But yeah. OK, is there any lead time items like the new light poles or anything that's of sizable concern? No, not as much. Not as
020much. No, inlets and obviously asphalt is typically not not an issue. OK, got it. Any other questions? Yes. On this diagram, I noticed that right around PV. So there's an orange lines that go up the road to the PV building and then the football field up top. And those orange lines stop. Is that because for convenience in the drawing? Is that because the pavement right around the actual building and at the last little bit up at the parking lot are in good shape or for some other reason? Are you talking at the bottom of the I'm sorry, the bottom of the page? I'm talking about right around. Oh, yes. Yeah. Right around PV and the last little bit up to the football field. Those are both newer. Those are in good shape and don't need
021anything. Great. Yeah. OK. Yeah. Again, what you're seeing here is, again, an attempt to do what's necessary. So what you'll see is, you know, the orange is obviously a heavy duty pavement because that's where you're going to get your traffic, your bus traffic. A lot of your car traffic. The parking areas is more of a mill and overlay. Now, again, if we find some areas that are, you know, alligator pretty bad, the sub base isn't great. There'll be a there'll be what we call a unit cost in the bidding documents for if they have to hog an area out and go deeper, you'll be able to identify what that cost should be. So that that'll all be put into the bidding specs, similar to what we did at the high school, actually. Yeah. My concern
022was if we drop roughly one point four million on this and then in two years we realize crap, we should have done that as well. Now we've got to bring everything back. Right. Whereas it would have been cheaper just to do all at once. That's what my question was. But it sounds like we don't think that'll happen. Right. Thank you. I have a question based on what we know how this parking lot is used. It's really not used for parking. It's more for traffic for drop off and pick up. Should we consider maybe considering that for, like, the heavy duty heavy duty as something to think about? I'll go back to the engineers and just, you know, based on their survey, the condition of that, talk to talk to Mr. Warmer as well and try
023to identify what that current profile is. It's a good point, especially now knowing that it is a little more of a circulation area than actual parking. So we send the buses up there. Do the buses use that loop at all? No. OK. So it is just cars then. So white traffic. OK. Hey, Mike. This is great. Appreciate you finding a great solution, trying to bake in some optionality here. And then I certainly come in and budget. This is fantastic. My question is, let's say the thing, the paving comes in, everything is executed as as what you want this summer. Do you anticipate the fields being unavailable? And if so, how long? You know, I don't I think it would be for short periods of time. I think I mentioned this at the last meeting. We've
024all did. But I forgot. Yeah. Well, we all we all get caught in traffic where they're redoing a side of the road or whatever it is. And you notice how quickly things move. Paving is a pretty quick operation. It's amazing what can be done in a short period of time. I've worked in the school business for a long, long time and I've I've panicked going on sites in the first week of August and nothing's paved for the kids to get into the school. And all of a sudden, seven days pass and everything is taken care of. Of course, that's very, very weather dependent as well. But I don't I mean, I think that there's going to have to be some shutdowns from time to time. And that's something we would work with the administration on
025to make sure we're not disrupting that that function in a great manner. But that's going to take some more figuring out and sitting down and working through what the programs are and how we how we schedule everybody. OK, thanks. I just think that we need to be cognizant of that. And I don't know, too. We won't know it until we get the bid in March or April, whenever you said that, Mike. But, you know, finding alternative fields for those times might be something worth our time. One thing that we will do leading up to putting it out to bid is whatever information we can get from the district, we'll put it into the bidding documents. So when they when they price it, they'll understand that, OK, for two weeks in July, we can't we can't
026be near this place. You know, if there's some major event that you guys are that you guys are holding. So that's some some information we need to be gathering over the next month. Since it is a two lane road, maybe they could look at doing one lane at a time. I mean, that's most neighborhood paving projects happens all the time. I do one side than the other happens all the time. Just saying I won't speak for the football team or anything. I mean, they they they do on field stuff all summer long. Yeah. Any other questions? I appreciate it. Thank you. Any public comment this evening? All right. Well, with no public comments, move to close and everyone enjoy the game this evening.