Board of Education Meeting 3/17/25

001move second second all in favor I oppos motion carries Mr bu thank you president long Dr sax in the board tonight is the first meeting of our proposed Levy rates for fiscal year 26 we talked about this a little bit the last session on Wednesday at the budget meeting uh so cisal year 26 this would be the first year of the 5year excess Levy if you recall from that meeting on Wednesday the assessed values of the county went up 9 mil 9 billion1 the assessed values for the county are 9 b177 278 737 that's an increase over fiscal year 25 values 464 m2102 72 with that said our current excess Levy I'm sorry our current expense Levy for the year given the proposed rates that we have would raise 41,7 159,900 when the excess Levy

002again this is the first year 5year excess Levy it would raise 52,2 70,3 53 and both of those are increases over the prior year so the net to Berkeley County again our regular Levy the state uh keeps 85 5% of that to offset the state a formula we keep 15% of that so the increase from the prior year to should be 79873 for the current Levy and for the excess Levy it's an increase of 3,333 419 and that money does stay all to the school board can you that last so the excess Levy is 3,333 419 and that all stays local in bery County and last number tonight is our bond Levy uh this is the last year for one of our bonds so may of 25 will'll pay off one of our bonds so

003this reflects one remaining bond which is one Past in 2022 the uh class two rates would be $9.60 per 100 a 1920 for the class three and class 4 and that would give us a an amount to be raised of 10,846 1950 we put that perspective and that is a decrease from last year last year the rates were 1164 and 2328 this year they're 960 and 1920 so for $100,000 of assessed value in property and real estate uh for 26 would be $96 per 100,000 in assess value and prior to your current we it's $1 16,40 so roughly for every $100,000 on assessed value your tax bill will go down to $20 on your residence that's all I have tonight questions for Mr BS the first sheet is your local share the current expense yes

004yes and that's the 41 41,7 59900 yes sir yes sir and is the 15% subtracted from that or is that what's left over at the 85% do we keep the 15% local 85 all sets our state a formula right okay so our our local share then is subtracted from the state for is 417 yes no 417 is the gross amount to be raised they'll take 85% of that okay % of 4 million yes okay and the course the excess Levy stays with us yeah 100% of the excess Levy stays in bery county and that's be m270 353 okay and then on the third sheet the Tiff tax increment financing that's the county we don't keep any of that right and the pets we don't get anything from except for whatever correct none of that is

005reflected in these numbers and couple years ago the the school board and I was the only one I think at the time we made a mistake I think in agreeing to the to the county second Macy's power project and they created a a very a positive thing quality of life committee but it's cost them the school board money because we entered an agreement the superintendent at the time not previous not Mr stevens or Dr sax kind of took the charge on that I think we made a mistake and if nothing else I think at a future meeting we should weend or whatever we have to do to say look this board no longer supports that that gesture that's all are we okay that's that's all that's my concern was that and thanks for clarifying on

006the 85% yes sir other questions for Mr B this meeting will be reconvened on the third Tuesday in April so it's April 15th this year this doesn't reflect any federal no no federal this is all legal tax doll right and then we'll get this in the newspaper a pass to legal for the public to okay there's no other questions we recess to reconvene on April 15th thanks Mr thank you we will start our at six no you can start it's immediately after okay open Mr Mar to the of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all motion to approve the agenda so move second second all in favor I oppos motion carries um recognitions we're going to do the

007DSA Dr Arch Madam president esteemed board members and Dr sex it is my privilege to be back with you again tonight recognize Mrs Erica Smith as she recogn as she receives a distinguished service award uh this recognition is truly welld deserved and highlights her exceptional dedication and contributions to pic Intermediate School as our financial secretary Mrs Smith has been nothing short of outstanding uh whatever she is tasked with it is handled seamlessly she always delivers the first time every time as a principal having the ability to ask something of her and immediately forgetting that I asked her knowing that it'll be taken care of is priceless that happens every day beyond that she has been integral to Bringing numerous School Improvement initiatives to fruition everything is always handled precisely and professionally Mrs Smith is truly

008one of the engines that drives the positive School culture of patomic her impact is felt by those members of the staff that felt the the desire to be here to support her tonight she has made the workplace better and it is clear that she's the best financial secretary that I've ever had or that you could ask for you can see by the turnout that the there an agreement there thank you Mrs Smith for everything you do and for being such an integral part of our team for hard work dedication and positive energy make all the difference in making pic such a great place to be shared a few things about you that um I already knew just from visiting your school but that you have such a positive attitude and that other schools try to

009recruit you that's true that's true that you drive all the way from Bunker Hill to p and I know how that is cuz I used to I live down that way for 25 years and I drew when my early ears drove all the way to ponic or to Hill J count so when you love some yeah when your heart is there that's where you want to be so the drive is nothing to me to be with my people that's my and he also told me about your famous saying Shiny Happy Shiny Happy People shinin a lot of say like it she's got a lot of say and the leop print you have on tonight I everyone told me I had were leard today to represent because that's me if you walk into the office you're

010going to see that you said some subs try to get on your good side because they'll wear Le they do they do they do yeah it's a good time we have a good time thank you so much thank you guys I appreciate this this is amazing thank you Mrs Smith I also have for you uh the superintendent Coen of Excellence thank you for going above and beyond every single day for our students you're such a such a blessing to have our school thank you so much that means a [Music] lot okay go ahead Martin there you go great thank you I love you award I don't know good evening esteemed board members and Dr saxs tonight it is my great pleasure to recognize an extraordinary individual who has dedicated over two decades of his life

011to our school Community for over 20 years Pastor Wright has selflessly volunteered his time energy and heart to support our students and staff his unwavering commitment and kindness have made a profound impact on countless lives for generations of Martinsburg North Middle Schools his uh his presence has been a constant source of inspiration and support we are deeply grateful for his tireless efforts and the love he has shown for our school family I'd like to introduce Miss Johnson who will provide an introduction for our volunteer of the month award recipent Miss Johnson has had the privilege and experience the privilege of experiencing the impact of Pastor right throughout his time at North Middle School she has witnessed firsthand his remarkable dedication over the years her unique perspective will help us truly appreciate the depth of his

012contributions please welcome Miss Johnson it gives me a great pleasure to stand before you tonight uh in recognition of Pastor W and all the commitment and the services that he has um given our students stff Community um Pastor Wright I I came to North Middle School in 2004 and um I have been a witness to see Pastor wri just endlessly I can't even begin to count the amount of times that I see you walking through the hallways with our students uh participating in our community events and also um our school wide events uh he even comes to our veteran wedes day he is a retired veteran so thank you for your Serv on also but we we greatly appreciate everything that you do for our students because endless times we see you make uh an

013amazing um you know effect on our students you not only an advocate but you you teach us and you've like even inspired me as a a instructor on how we just never give up on our students and you know always be there for them because they need Advocates nowadays you know times are changing and you know there hasn't been a time to where as pastor wri hasn't been able to go in to the building and make uh an amazing remarkable uh difference in someone's life I mean you you administer to our students to whereas they become successful because these are truly our leaders of tomorrow and we cannot give up on them we have to you know we're not um always uh how can I put it we're not always uh able to see what

014we have coming with us but you've never given up on them you teach them that you know always persevere and to keep working hard and and you follow up on it to make sure that they they're doing what they're supposed to do so from the bottom of our hearts it gives a great pleasure today to be able to stand amongst everyone to say thank you so much for all of your dedication your hard work and to m is right thank you for sharing him with us we understand that it does take a lot of time to do so that you you do it with you know humbleness when you do it from the bottom of your heart and we just can't thank you enough Nathaniel Jackie called me up and said we go back a

015long way yes we're both products of the boys at that time Boys Club we're boxing together and we didn't fight with each other uh but um I I you mentioned one thing Mr Johnson and that is the boys club couldn't afford movies so Seth Jenkins the the heart and soul of the boys club getting it started he used to invite the Marine Corps recruiter down and he he brought in recruiting films and we both I don't know how many of us from the boys club joined the Marines back during the Vietnam war but that's what we did that what inspired I think for Seth Jenkins I won't tell him what you want I went the uniform I was my wife today at that time I the girl was dating I told her she said what

016are you going to do I said I'm going the Marines she oh I love that uniform I got to get me a uniform but earlier today I went over and visited your school and I asked Mr pittson uncle and he told me that the m thing that he's seen in is that you can transcend the generational gap between the two old fors that we are and these young kids that need the help and and that really amazed him how how you have those young people looking forward to the your company and your your presence and on behalf the board we appreciate what you've established thank you rever I want to be able to give you a small token of my appreciation as superintendent this is the superintendent's coin so thank you for what you do

017for our students uh and the the Legacy that you have continued to be able to instill within our students and our school district the work you do is so appreciated and of course I can't thank you enough for raising a leader that does a fantastic job on this board and uh so we do appreciate that as well so thank you yes sir thank you thank you this no one standing beside behind Mr P L earn the witness protection [Music] agenda C forum and we have one individual signed up Sean will Mr could the people from uh the various schools that came standing well sure maybe those from Bic yes well thank you for all thank you all for being here and supporting uh your your uh leader in your school so it's been it's wonderful

018and I and I know who leads the school yes it's definitely in that office right there keeper there you go might be sure you did that because with this is on video there'll be more recruiting listen she keeps saying no so I don't care what they ask her all you want and the back got love the green so is Mr with us do not see him not so we will move on thank you guys next on the agenda is our monitoring items um and um and over here the E program evening Madam president members of the board Dr saxs ready so I'm here this evening to talk about um one of the federal programs that we help support in our office and that is the English language program so I have been in in um

019the central office here in my position or as the assistant director since 2008 and I have seen this program grow exponentially since 2008 so I think this is a great time to talk about um what it is that our are we do in our program what it looks like and some of the things that we have been doing so there is my information up there as the federal programs director and I'm I kind of oversee and overarch um the the title 3 program as well as all the budgeting aspect of that but Kelsey hay is my L program specialist and she is phenomenal at what she does she is very supportive to the L teachers as well as gened teachers and the um students and fam so she really really helps to spearhead the program

020a lot um so in 2021 2020 2021 at that time I had 13 El teachers now when I started in 2008 we had eight teachers so um we kind of grown a little bit throughout the years but in 2021 we had 13 363 students in Berkeley County Schools um were tagged as having an an language other than English as their home language that year we tested 157 new students and 25% of those students were what we call a newcom a newcomer is a child who comes into um the school system and is basically very very loow English language proficient so they're just learning very basic of the English language then if you look up there by 2023 it added um you know we kind of had some Co SF money so we added to our

021L staff we had 15 full-time teachers and two part-time list that we were paying on time sheet through through Sr funding but look at our population we went to 690 students of those 690 263 of them were brand new students that we um that we tested who and 40% of them were newcomers and then we flash forward to this year this was Data as of last week we now currently have 18 teachers 740 students and 246 of them are were evaluated throughout the year as brand new to Barkley County of which 40% of them are newcomers as well so you can see the children that we're getting have less and less English language proficiency which then kind of shows the need to have um more resources and more teachers within the program and one thing

022we've just been looking at because we've opened enrollment for next year we currently have 40 seniors that are English language Learners that will be graduating at the end of this year and we already have 50 potential new students enrolled in kindergarten that would need evaluated so you can see that every year we're getting more and more students and we're not even done this year yet oh no we've only been open for a week yeah yeah a week or two so yeah so what is all of this talking about The Talk The Talk is the need for professional learning you know we talk about professional learning all the time and how important it is this is something that I am very passionate about because most educators are not going through a teacher prep program that are

023getting any type of support with students who are learning English language so I think this is a really um opportune way for a school district to support their own staff because our folks who are coming into the field don't have a whole lot of knowledge based on what to do with a child who's learning English so particularly newcomers as we've talked about you've seen the exponential growth that we have been talking about here this has a demand for additional Resources Staffing as well as professional learning classroom teachers are are are wanting this and needing it and we also need a lot of training on how to make the language more accessible so we want to teach them with the content but in a language that's more accessible to them we can never really look at

024um an English only child versus a student learning English and expect them to be you know as they're learning on the same path we have to you know provide some accommodations and modifications to help them to get there and then last year there was actually a request from the teacher and principal advisory committee to provide more training so that need was given to um assistant superintendent Burkhart at that time and it was brought over to our department as you know a challenge as to how we were going to provide that training so then going forward for this year um Kelsey kind of took a team of those 18 ESL teachers and they together worked on a series of workshops that all of the L teachers I I myself was included in it Kelsey herself we

025went out during our five well four as of now one in April all of those professional learning days and we did professional learnings at every school in the district who had an English language student in their in their school in their school so right now we have completed four of them and we still have the fifth one left to do in April and everyone got it it was a one-hour training on the same day and you had a time slot of either 800 to 9 or 10: to 11: and we all hopped around and we did at least two schools a piece to get those done um and this provide them with tips resources best practices um some tips and tricks for using AI differentiated instruction we also have a translation service and we talked

026about that during there so th that's kind of an overview of what all of those trainings were that took place then what Kelsey and her team also did is they took those lessons and you'll see on the next slide there we've uploaded it to schoolagy and that's where all of our teachers and we provided them with that resources how to find that information because I mean if you've all sat in in a training you walk out and think oh my gosh now now what do I do I I can't remember what did I learn well all of them have been added to the school group and all of our teachers are part of those groups so they're able to go back and use those resources and those were the directions that we gave them on

027how to find all the resources that were provided during that day one thing that was new to us this year on the next slide here we're talking about and this was actually one of our trainings it's a platform we purchased through title three funding called elevation elevation has two components to it one of the components is a data warehouse for us with all of the information that we get or that we have on our English language students so all of their screener information their Summit of assessment their Summit of assessment information um it does talk to weas uh and so we that's kind of a Data Tracking for Kelsey myself and the teachers so that is really important for the ESL teachers but one thing that's really been um a great resource is this provides

028a database for teachers to have Hands-On strategies that they can go to look up reading writing speaking and listening lessons they can look up some accommodations handson types of um you know articles that they can research and read but it gives them lessons and things that they can do with students um grades K through 12 so we noticed that after our p we saw hits on our elevation site which we have a a gal that we work with through elevation and we just had a meeting with her and she's like what happened in these months so we we felt like that was very encouraging and with any platform or anything that's new it's going to take time you're going to have the es and the flows of people using it remembering it's there so you

029know we're kind of challenging ourselves with how to keep this current and fresh so that our Educators do remember that it's there but anyway um with that being said we had 980 users this year who have actually accessed it and used it um it did increase like I said in February after our PL day where we specifically talked about um elevation and there are all kinds of learning modules that are in there that the teachers can do and so far 124 of them are have been completed and in our last PL day we walked them through two of the four modules to complete a whole one that we work through together they now have to go teach the lesson and then come back and discuss that with the group during their April P um PD

030day so that was kind of how we navigated and put that into into um the the PDS for the teachers so second kind of part that's really important about what we do for English language students is our children are challenged with taking the elpa 21 assessment yearly that is just like the General Summit of sess assment and actually those children have to take that assessment as well so Ela 21 is basically the um English language assessment that will test their Reading Writing speaking and listening skills in English and how they are progressing so that's how we are judged or how we are looked at for meeting our our goals um within within our program and seeing how our children are hitting on the district report card so it's ferally mandated so every state in the

031nation is either taking alpha or the other one is called weda so there's only two so either your state is an alpha state or a weda state and we take the Alpa here in West Virginia all active English Learners must participate in the test grades kindergarten through 12 we like GSA those children aren't taking that ninth 10th and 12th grade but for the um Alpha they do have to take this yes ma'am do they take it versus what language say no it's only in English because we're assessing their progress in learning English oh okay yep so you when you when you enter into the program you take a screener then every year after that you take the alpha to see how you are progressing and then that's how you can test out of the program

032so if you'll see there each domain receives a score of one through five students exit if they receive a combination of fours and fives in all four of those domains so you can have a five five five and then you get a three on reading which sometimes happens you you can't exit you have to have a combination of fours and fives in which to exit the program um and then students who do not exit have the opportunity to show language growth and we're also really challenged on on that as well we have to show exit and then also growth so really it isn't just about the El teacher going in and testing all of these kids and individually in her room and it has nothing to do with with the school or the gened teachers

033it's really a process that kind of everyone has a part in and we really need everyone to um kind of help to provide that support and it does it it's a team effort to really ensure Student Success so we have they all have a testing schedule we usually have about a six- week window and then they start testing at all of their schools to ensure that each child is tested and a lot of them are tested in small groups so they're doing you know student groups of two three and four students at a time in which to get them all done and then the one assessment is actually a one to one so every one of these teachers is working with a child one-on-one to do the speaking assessment and of course we need the

034administrators to help with secure testing make sure there's try you know try not to have fire alarms during that time we try not to have a lot of extra things happen in the building when they're doing testing just like with the secure GSA test classroom teachers need to be flexible and understanding as kids are coming into the other class so it's really a joint effort on everyone at the school to make it successful so what does this look like for the kids that we are assessing and it's com back to that same um schedule of dates up there if you see in 2021 we had 13 ESL teachers who were servicing children in 26 schools all of them were itinerate except for two and they a lot of them had two or three schools that

035they were servicing and we had an 6% exit rate meaning only 6% of our children actually exited the El program because of not passing that correct not getting the the series of fours and fives you're right Mrs long so then 2022 2023 we jumped up to 14 teachers in the in 26 schools one of them was a non- itinerant one had three schools and all others visited two schools um to you visit their to get their case load in and we had a 12% exit rate so see more you know less schools more teachers were exiting more students last year 2223 we had 15 El teachers two part- timr servicing 27 schools four of them were non itinerate meaning they only had one school to service like martinburg hot they're very large they only have

036one school we don't we don't split them with anyone there um and then one school which is actually Martinsburg High had a teacher and a half and we had a 14% exit rate so we're trying very hard to keep increasing that exit rate because we want our students to sh see success we want them to feel successful and we don't want students who are in the English language program from kindergarten still up through high school but learning academic English is not the same as learning social English you know if we transported all of us right now into France we could probably pick up some social language within a few weeks to a months of living there but put us in a college class in France we're going to struggle throw throw you in a middle

037school class in France you're going to struggle you don't have that English or that French content knowledge in in which to be successful so where do we go from here that's the last oneide we have another yeah but there's another SL oh okay well now I'm in the old lady glasses because I have on here but I'm there we have one so you guys have another slide that kind of says where are we going to go from here looking into the future so this year I might have requested a couple extra teachers to see if we can have a few more teachers so that I have less teachers traveling we would like to have more teachers in larger schools so that those kids can really really get more support and more service so that was

038one thing that we t talked about is to add to our ESL Staffing number um we are looking at providing summer professional learning um on more strategies and supports through elevation this is a service that we want to upkeep and we want to continue to have so we were looking at perhaps being able to provide some cohorts especially at um our skills U uh professional learning that we have in the summer and have some trainings there we are also looking at doing this same type of professional learning this year or next year that we had this year on PL days and just provide a short verse of one hour trainings at different schools on different topics um I think that keeps it fresh and keeps us in everyone's Minds you know kind of frequently and

039then we are also looking at um so I just attended a a conference it was National esdaa Conference for for federal programs directors and I picked up with with someone there and was chatting about um something called s s IOP p and it's sheltered instruction and it's the number one strategy proven way that Educators can get good strategies to help support English Learners so we're looking at perhaps doing some training this summer and I can use title three funding for that training and maybe potentially even pay some took teachers to attend that training we're looking at like definitely my all of my ESL folks and I've had some new ones through the years some of them have already had this training but then like our academic Specialists perhaps you know some Title One folks in

040there um our mentors they'll we get the word out there and more people that are touching teachers every day like those folks that have some more strategies that they can work with with teachers so those were our kind of big ahas for the future and how we can look to grow our program grow resources for teachers and um grow professional learning with not only my L teachers but also forged teachers questions for Miss pal I'm sorry that last wasn't there um the last page What's the total cost would you say there um so my title three Grant typically runs about $120,000 and I'm usually fortunate that I have a little bit of carryover from the year prior to start the new year so I would anticipate looking at perhaps spending less than half of that

041on trainings throughout the summer and especially if I'm adding in stiens because that gets a little little more costly and we're also perhaps talking about looking for some resources that our my L teachers can use with these newcomers because we do seem to be getting um you know more newcomers that are coming in with less English language ability so this will be a healthy and very um allowable way to spend title 3 money unfortunately title 3 money is not a resource that that we can use to pay teachers so I cannot hire an extra ESL teacher and use title three that is not a funding source that we can use to pay a teacher to because we have to Fally mandate we have to have an L program for children if we have L students

042so really that Grant is used for all supplementary resources it could be used for summer programming for children it could be used for um after school programs it can be used for materials for teachers to use with kids anything that children or you know their families we can have profession or family involvement so it's really a good healthy funding pot for a lot of um additional resources like this the uh I had a note our federal grants is forthcoming as a federal mandate what I'm watching here I'm worried about the grants for giving now yeah me too well some of us who were in this position are worried as well but um Esa is still a statute and all of those statute supersedes executive order so I I feel confident that we will still have

043Federal funding next year we will still have title one and we will still be funded we may take some Cuts in federal funds but everything that I've heard I'm not anticipating and what I would call major slash in federal funds but I do anticipate us definitely losing funds Plus West Virginia is actually a state that's declining a little bit in population in Berkeley County we are getting our our poverty level is decreasing so we're getting we actually are you know getting less having less poverty rate which that affects how much China 1 money we are getting um do you have do you see homeless children intermix with the ESL language so yes if you're looking at families that are doubling up so yes in that rate we sometimes do see families who are living together

044um with with with children so yes we see in up inin our community but they would all be e a lot of yes a lot of times it's multiple families who are supporting each other living together and and helping to make ends meet together um how many languages are we covering in this the the E teachers I heard 40 some languages yeah anywhere from 32 to 37 is usually typical of what we have now keep in mind an L teacher is non a person who is multilingual in all of those languages they're mostly all englishon speaking um teachers I do have one that speaks fluent German and another one that speaks fluent Russian so they they have been helpful in some situations Kelsey herself is bilingual um so she speaks fluent um Spanish but we

045also have a really good um translating uh program that we use it's it's a telephonic so service so we've used that quite a bit that is also not able to be funded through federal funds that is funded by the district so and I really really um rallied hard for that after Ela or after Essa um Esser money that we had to keep that because we were getting used to really using it and it has been it has really been helpful but yes it's it's a it's you know it goes against civil rights we cannot use title free money to to pay that because the district needs to provide things in languages like that that families can understand are you going to schedule the professional development like where you show as the spike after the inser

046the pl day are you going to schedule that earlier in the year I think it was February it just saw the spike on so you know that particular one we did we did do later in the year we did some at the beginning of the year that were kind of getting folks feet wet with learning about English language strategies and we did that one a little bit later we can always revisit it and then revisit it again this summer as far as what next year's PL schedule looks looks like I'll have to work with um you know our new deputy and then also Lewis and Holly to kind of see what the PL schedule look like next year yeah they they I mean I wouldn't I just saw the all those months there sure yeah

047but but U but teachers have a lot they have a lot on their plate they so they do they yes so they have a lot of platforms they have a lot of things that they are using and sometimes it sounds crazy but you forget all the things all the resource that you have at your finger right yeah don't do it in August cuz they're overwhel October November at least um that's question other questions I have one or yeah I have some you're easily ask go Ahad so I answer my question um title three grants is that just the 120,000 that's all we get right well if we get a little mini State Grant but it's literally like 20 grand I mean it's not much and that would be the only resource of funding that we're

048allowed to use to pay teachers so actually that is what we do we just use it for a portion of salary yes that is through the state a very minimally funded program from the state of West Virginia and actually Berkeley County is um the highest we have the highest percentage of English Learners in the state not so yeah we're growing how many um Dr um Mr D can answer to but um special needs yeah how many it's an ALT it's an ALT program that they take a different test okay so yes we do have an ALT Alpha and that's brand new we just started that to where some of our um more special needs children who are special needs and also English language Learners so picture that um some of those kids are on alt

049standards so they take the alt Alpha assessment okay you know we have help with taking that test um so we our teachers are trained to administer the test and then typically either their special educator is with them or or one of their pa professionals is with them as well yes but we really can't provide them support from the test right and most of them still have to take all the same domains Reading Writing speaking listening it's just on the alt standards as as opposed to the regular standards but that's a really good question that must be really tough to minister it has to be yes and it has to be very hard as a child you know to not have English as your first language if you really have a spoken language anyway to then

050navigate and have to to take these assessments so yes it's it's a lot on children their families and the teachers for sure I can see and we are seeing more children who are cross identifying we're seeing more students enrolling who have special needs but then are also English Learners as well do you have the number on that top of your head I don't I can get you that it's really easy for us to pull and like less than 100 probably if it's yes I would say it's less than 100 but I don't think it's a whole lot less than 100 okay so I don't know if Kelsey's listening and but I will um email it to you because it is a good question and there's not a whole lot of more there's not a lot

051of different things that we could that we do they get their um they get their support from their gened teachers if they also you they visit a gened teacher as well as their special educator and then also their L teacher to help with the language on the line that before he answers his before I forget uh does the does once they learn um some of the language or their skills does that help with some of their disabilities or uh their disability is really really special so that's what that is sometimes our argument that their their disability is more their their their Central Focus than than the than the language support so because we have some children that you know are on the spectrum that have um some you know not non-verbal um communication too so

052yes we can we can see some um increase but they don't always test out of the program you but still we're still struggling to see those children get to the fours and fives so that they're able to test out okay because some of those kids could be L correct and really the way that we find out to um assess them is from our enrollment information and the home language survey so if any of those language questions then we ask three of them and if any of those language questions are something other than English by law we have to assess that child no matter of their special education Mr um you mentioned that it's Fally mandated Ela ferally mandated or just a program that's similar to El you have to have some way to evaluate so

053just like we have you know re has their standards of learning the two companies or the two testing testing um platforms that we have are alpha or waa it's up to your state department to adopt one of them okay is this mandated by the Department of Education or yes and and each state then has to have that we have policy 2417 but yes it's written in Essa that we have to have some mechanism in which to test our English language students yearly to assess their English language proficiency and we went to Alpa probably 10 years ago prior to that we used the Woodcock yunos which is a screener device and we assessed with that and then we had a um we had a a state created um language system that or language assessment that we

054gave and then you know Essa says that we had to have um a more um definitive me method of testing so all states then went to WEA fora for the most part okay now there's very less elpa States there's only 11 of us they Alpa the rest of the United States are WEA okay I saw that there weren't that many alpas no no so like Maryland and Virginia are neighboring states they're they're weed States okay no I asked just because if it's Fally mandated by Department of Education and that's it's limping along they're going strong strong um I just if if basically I was thinking if that's no longer there as a federal mandate than what's stopping States from making it uh mandatory or or or helping with that program well we don't know do

055they we all had a crystal ball I think lots of other things would be changing as well okay because almost all the things that we have are because of title one so you know the the if if your District takes Title One funding then you have a lot of um responsibilities that come with taking that funding okay um you said the translation service gets used a lot do you do you have any stats or anything on how often that's used um it is mostly used daily somewhere in the district and we we get um invoices probably twice a month I get invoices on them but I can get you the I think when when we originally did the PO I think we did it for $20,000 and we have not exceeded that yet is that

056on the child's uh iPad how was okay so that is no that's more of a service for teachers or for principals um to use for IEP meetings for teach for student meetings oh my gosh someone fell in the playground and got hurt we need to call home let home know we've used it through any of our Title Nine situations that we've had parent teacher conferences setting up meetings that's how we've us okay don't I so so easy to use it's really a 1 1800 number you um we have a pin code for Berkley County we select a language code and then we get a live human on the phone and they've done some document translation as well so we've used the phone interpretation and we used the document um translation um another question um you

057mentioned the the trainings um there's also trainings on language but also the cultural differences as well or just so we embeded some of that into our trainings at the beginning of of the year and I think that that is something it's hard to get them to to kind of research and do them all but I think what's really interesting is yes when you have children that come from another culture learning some things about their cultural differences that that we should do out of respect like I remember one year it's been years ago we had a family that um and teachers this was prior to we never did anything that you know we touched kids you know we touched them on the shoulder or we would give them a little Pat and I remember this teacher

058touched a young man from somewhere in an Asian country on the or an Indian country on the head and he just winged out it and it was really traumatic and here in their culture no one except a religious person is allowed to touch you on the head so those were the kinds of things that we were talking about dress you know we do have children wearing her jobs in school and head covering so those are things that we want to U make schools aware of we have children that have had prayer mats that we have honored um that responsibility you know that that they can do that at any time um some food you know some different things with with Foods so things like that but I think those also need to be recognized by

059the school it's not just our responsibility to say okay you have a child from India you have a child from Japan you have a child from here I think as a school that becomes your responsibility to own your children who do we have here and what what does our school look like so we hope that and our ESL teachers do a great job of sometimes helping this the schools with that now I just thought it could also be used as to help educate because if you know the then maybe there's something in your lesson or something that you can use to um help the child to learn even better because oh this this can relate to their culture maybe this will that be that spark you know I give an example of playing something in

060my country but like I don't know what they're talking about but if you give an an example in their culture it's like oh now I get it and so absolutely and we years ago said years ago like it's been forever but it seems like um Co was years ago we purchased a lot of literature for our classrooms and we made sure that we did a lot of Multicultural Lit Literature because we wanted children to see themselves in a book you know uh it's all about doors and windows so we wanted to you know them to see their culture or their you know their their situations like that in books see themselves in books another question can can you take us through um and I know that every day is probably going to look slightly different

061when I say slightly I'm very loose with that word of slightly um and depending on whether it's a primary intermediate you know type of school where you're helping with any any of our elll um students take us through through what a a elll teacher would do during the day because we're we're often hearing you talk about how you know other teachers are coming in and working with the students you know whether that's their math teacher English teacher whatever but then what does the elll teacher do because I'm going to I'm I'm hearing I I can almost hear some people in the background going well if they attend class what's that an elll teacher actually doing okay so if a child is a is has a lower English proficiency a level one or two most of

062them receive Services every day now when I say every day I'm talking like 30 to 40 minutes every day so it's not a huge part of their day and often times like that it's a pullout service and they're helping with basic English a lot of times they're doing walks around the school and looking at things and speaking in complete sentences and pointing to things so that happens a lot especially with our newcomers um uh Spring's High School Rebecca catlet has done an amazing job with an ambassador program where she signs every one a mentor and a peer to help out her her new um you know her newcomers and her students so that happens a lot uh in some cases if there are a lot of children in one class sometimes the ESL teacher will

063push in and be able to stay in there for a longer period of time but often times it is more of a pull program and then sometimes they help support them with lessons and things that they're learning in the regular Ed classroom and then sometimes it's really more about raising their Reading Writing speaking and listening so that they can participate more fully in class and so I'm familiar with sitting down in a class and having a Spanish teacher be able to talk both English and Spanish and be able to hold up you know like a pencil and tell you what it is in English and then tell you what it is in Spanish right what does that look like for an elll teacher who might not know the language in which she then it's just

064speaking okay okay and then there's a lot of what we um there's a lot of body movement they'll use a lot of pictures they'll use a lot of videos um but they do use the iPad a good bit for translations and things and and I'm not the best one to to know about that but I do know that like Derek um Oldfield has helped he's come to present a lot of my El teachers um meetings and helped with um AI has become exponentially wonderful it's really been a very helpful resource there are some things through AI where you can actually take a um a paragraph and reduce the uh readability so you could take a high school English passage put it at a second grade reading level reduce the readability and then also translate it

065into their language so sometimes they have done things like that and I think the ESL teacher tries to be more of a support for the gened teacher and in that that's phenomenal that they're able do that like that's do you think about when you were in school and oh and I'm sitting there thinking how in the world are these these teachers doing and and I I do I do want to commend you know um I do know um Miss catlet she's amazing um but it it's just one of those like how in the world do you have time well and they often times become the advocate for their for their students they they help ad navigate through um school counselors they help navigate the teachers they help navigate setting up parents meetings they become like

066these little tour guides and they really support their children in a very comprehensive way it's almost like in in lack for lack of a better understanding a social work coordinator slash educator slash Advocate Advocate slash everything yep for sure well they're a good group of people I'm we're very very blessed we have a really good group of people who really like what they do they care about what they do and they work very hard doing it and I'm very happy to say we now have some guys who've joined our group so we have a nice mixed group of guys and gals so it's it's it's really a a good group of folks do you see students you know we have high transient um populations Pockets throughout our County do we have any of that with

067our with our elll students like if they start in one school do we see them travel throughout the county a little bit yes but they and they do try to stay in communities where they they you know have have resources and they have other people that they know but yes we do see children moving a good bit but not sometimes moving from one end to the other more navigating in their in their certain areas we do see some some you know navigation some transient type okay Alissa asked a question and I was but I was wondering about um pull out time which you said um you said 30 to 40 minutes yes so every day or every other day or usually if they're a level one or a level two lowlevel English proficiency they they

068do try to get them every day but if they're traveling to two schools sometimes it's challenging so I wondered about the class load oh that's a good question um we average right now about one teacher to about 41 students wow and if they're traveling between two or three schools those student because that's the thing too you know not every school has 40 students in it so you might be at three schools and you still have 41 students but you still have to see those children you have level ones at all of them so scheduling is is challenging so I work really proud to work really hard with principles to not over Duty them you know what I mean I don't want them to have a morning Duty somewhere a lunch duty somewhere an afternoon Duty

069somewhere and throw in a recess Duty here or there just because their time is important to travel back and forth and the principles are pretty good with with you know they let them kind of create their own schedule and they give it to them and then hopefully you know they kind of have a mutual respect as to when they're coming and going and then you get a new student and it starts all over again not that all our staff isn't vable to the principal I'm sure these individuals are really valuable to the school because of I mean they depend on a lot yes and they oftentimes become The Keeper of the knowledge yeah they become The Keeper of the knowledge on on those children so they oftentimes know a lot of their about their home

070life and these are kids that are you sometimes very forward with the information that they provide so yes there's a big mutual respect with the teachers and the the students and the families and the staff and a lot of the teachers have very good relationships with the with some of the families as well any other questions from Mr P yes sir sure three questions on the general assessment on the General assessment test that everyone takes they if they're a level one speaker they still have to take the general assessment absolutely and do they get help they are they are able to have some accommodations but the accommodation is not reading the entire test in their native language that's not the accommodation the accommodations are very minimal for what is required of them that's not fair

071we're recessing what they learn and know in English so it be teach them in English we assess them in English and on your exit numbers percentages um what's the average time that they receive how many years do they receive this when you have like a 14% exit we have seen we have seen a spike in in exits between Elementary and intermediate more so than the secondary it's very it can be challenging to see a child come in in ninth grade who is 16 and hasn't been in school since they were eight so and and they don't speak English and they don't speak English and that happens and by federal law we take we enroll a child at any age you know any school age and if they don't have credits they don't have credits and

072we enroll them and so we the the way to really um teach High School is challenging any High school teacher would probably tell you that I I would think that's our most challenging area especially with kids like that do they find they pick up faster than the young the social English yes the academic English can be really challenging and do has it beneficial I mean what percentage of your children are Hispanic that is definitely our largest percentage and I would say it's well over half I mean probably three qus but we do have a decent sized Arabic population um Haitian Creole as well what so asking Haitian Creole okay I don't even know which which language said what country um it is more of a of a spoken language there it it is written it

073looks a little bit like French but they but they're but they actually are um they're coming from Haiti okay um and part of the the island of ha you know where Haiti is is also French so one side of the island French other side is Haitian and so it's a and let's not and let's not throw in that Spanish we can say Spanish but there are many dialect of Spanish so you could have somebody from one Spanish speaking country talk to another Spanish speaking country and the two are then mad at each other because the words that they're using in one country is offensive in the other and we had an interpreter who lived half of her life and is married to a man from another country and speaks fluent Spanish right and I remember

074she was talking to a a little fella and could not understand him and he spoke an indigenous language out of mexic some that there AR there's not even really any way of understanding how to find a a good writing sample to even upload to AI like it's it can get pretty interesting with some of the Lost languages well not that was a good point you raised I didn't yeah there's there there are several there's um heiche is is a language that that is more I think Mayan if I if I'm if I understand it correctly but they are it's got It's Spanish but it's got a Mayan twist to it so it's it's very interesting how they're classified as Spanish speakers there's not a lot of Spanish in it yeah there's some but it's not

075really Spanish and Spanish from Spain if I'm from Mexico do we do we try to like I know our local Catholic church has a Hispanic Source do we and I know we I looking at Friday's newsletter we have so many vacancies for AIDS do we try to recruit U uh bilingual speakers to help out or Mr Murphy I think we're at a point when we're trying to recruit anyone we can recruit I know I is absolutely true um we really do work very hard and um to try to find folks who are are bilingual for sure but um we do and we do have some I have quite there are quite a few I know pair Professionals in our elementary schools that are bilingual and they have a really unique bond with kids that that's

076a great relationship and the family feels such a level of trust there and I had a lovely lady which miss long you might even remember uh be Vegas oh yes she well I just text her today she and I are still very close she doesn't do as much with the district now as she did years ago but she was very very influential in in the Hispanic community and they had a lot of trust for her so yes it it is amazing and wonderful and I know we've had um and Justin could probably tell you the numbers we have gotten teachers from um you know other countries on an exchange program so yes we're definitely would love to have more bilingual um Educators for sure it would be very very helpful yeah actually interestingly on my

077first on our first day of school when I was visiting schools across the county I met one of our bilingual um AIDS over at oeka and I was so I was so yeah I was so impressed because we actually had a couple students that were on the bus that um were non-english speaking students and in fact it was it was so you know it was quite precious because the other students were trying to help the the it was like a kindergarten student or that was first day very nervous but didn't speak any English and of course um this uh staff member that someone got her and so she went in there and she was able to speak with the students call help yeah help to you know calm the student down and relate with student

078little little boy got off the bus and held her hand and she made a difference that she made a big difference that day and so um left an impact for me too so good even in my early days we had that and J probably M I don't know might have been before his time or not Dolly been beting that Bunker Hill with me yeah she we pulled her and used her across the county everywhere because she was all we had yep sure else any other questions a quick one I think it's important like graduation rates like graduation for these students like the exit rates 14% last year like what's that looked like once they get to it's like so again grade what that Li credit was right picture you coming in at 16 with no

079credits and no English so they work really hard to try to um navigate through Conexus I know that's been really supportive they do end up with a at the high school level a pool or like E Class that's they're scheduled into that helps with support um they really and they can be in school till they're legally till they're 21 so an English language student can be in school till they are 21 in in which to obtain all the credits it's just the challenge of getting the authenticity of of of really really learning the language enough to to to do really well so yes that that is always challenging but they do we do have a lot of students who graduate some have had um multilingual seal of biliteracy so that's really really been um an

080amazing achievement and I'm pretty sure that um spring B's High she has worked with some of her her some of her children to have the Seal of biliteracy which then means they are fully competent in English as well as their home language for sure so that's good so we have seen um all different gamuts of the spectrum for sure yeah it's a I mean they can they fall the crack really easy for sure yes you see many of them staying past the age of 18 I I've seen some through 18 and 19 I don't know how many we've had up through 20 and 21 I would think 21 is not not happening 1819 and I think our high schools would be a good a good one for me to pull on how longer is it

081taking because it's hard they when they get in that graduation cohort then they you they you want them to graduate with their peers so I think they try to you know work with them oh and summer school we do Provide support at summer school so we'll we'll they they will take summer school classes and we have an L teacher that helps to provide support during summer school as well sure important and in the past when we had to pay for summer school I used one of my grants to help with their tuition for summer school i s I would think it's important to those families that those children get a degree um school is very important because in a lot of cases that wasn't an opportunity for them but then in in some it's challenging

082sometimes attendance is a problem because there's such a support in their home with younger siblings for sure they just oh yeah for sure just two comments one in my experience in teaching a lot of respectful children worked hard who had backgrounds second thing um I've encountered some teachers in the county and I don't want to go off on the political end of this spectum but there's a lot of anxiety on the part of teachers because they don't know the status of their children's green card and all the other things and uh and it it's it's sad to see that empathy that our teachers are going through because they have an attachment they they really and they know there they want them to be safe in school while they're there and they are we've done an

083amazing job of you know our our I think that that there has been a good rapport with our Educators and children that that they feel safe and they are coming to school and they are doing um a really good job of of of of being here so that that has been good teachers are caring people and we're we're in this field because we love what we do we love children and we're passionate about kids learning and and educating so I think that that is has has really really we have to all they're pulling together to realize that really it's still the children is that that's the main reason we're here good point sure there's no other questions oh no one thing hey I'm no just one I just wanted to guess this whole conversation is

084just another reminder though with how difficult English is itself just because of how we are mixed of so many different languages and people are coming thinking wait a minute you stole that from us all the French Spanish all these other we mixed together and now we call it English and and so it's a matter to us we need to appreciate what we have but also learn to learn other languages so we can appreciate the the beauty in their languages as well maybe we start our children in elementary school learning other languages so that we can have even a better Workforce we have our students learning various languages in elementary school as well as English at the same time when they graduate they'll just they'll be amazing you are so right Mr right because I do

085feel like as a whole as in the United States we are not you know introducing our children to multiple language is early enough and that is happening in you know other countries more so than it is here our director at the state of our title three program is from Japan so English is her second language she is educated she has a master's degree she's lived here for years and she still you know when she presents you can she still you know talks about not confident in her English and not confident in her presentation style and some of the sometimes she'll she'll ask her colleagues before she says something or she'll have them read her slide sides and so yeah there there's always that that that that learning and and and doing the best that you

086can but English is very very very challenging it is amazing how many countries starting in kindergarten those children uh by the time they graduate even Elementary School they have uh they they learn four or five F languages that I know for sure because I have F to people that that's amazing to me very and if we if we ourselves are lucky enough to be bilingual I think like what she does is she says she talks to her children in English and she talks to her children in Japanese and she kind of does it simultaneously so that they they they learn both at the same time and we had um an educator here years ago and she um did fles at at Eagle school and she was bilingual grew up in Puerto Rico and her she

087did the same thing with her girls she spoke in English she spoke in Spanish she spoke in English she spoke in Spanish so that they gathered both of those languages at the same time it I it's the same with folks who are um proficient in Sign Language my daughter dances in the evenings and there's one of our sign language teachers is there she's a mom and she has two little girls and they are both pretty proficient in sign language because she does both of them with them so I think that anytime any of us as adults have that gift it's wonderful if we pass it on to to children for sure thank you for your thank you so much for having me been here for a while so and this is a program that's really

088easy to talk about I have a lot of passion for it and I have good people so it's really easy to support them and my um I'm very thankful for Kelsey she is a wonderful asset to this program and really it just got very very large and it was a lot so she has been great to to have in addition to our our federal programs family so that she can help support this thank you so thank you guys very much for having me Mr Tyson Bond and construction project all right good evening everyone I have your construction updates the first one is the Hedgesville Early Learning Academy and at that location they're currently pouring the concrete slabs throughout the various Lanes um maybe can't tell in this picture but the furtherest swing over that is

089uh concrete has been poured in the working way across uh the concrete block walls are going up and they're they're getting grounded plus they're installing the electrical conduit as they go so that's kind of where we are with the Hedgesville project at tan Haw intermediate um the folds have been poured and they are starting to install the block Foundation this week so the building pad is complete and there's pretty much where we are except there is concrete there now still expected to finish by the end of July by the way Martinsburg Band Room Edition uh there's a glimpse inside the band room you can see the steel uh stud framing is taking place the uh interior block walls for the restrooms and the corridors are being installed and are pretty near complete and the um

090the roofing membrane is being installed this week so it'll be dried in basically and then in the auditorium uh you might remember I told you that a lot of the plaster had to be removed because uh there was no way to access the wiring that the that has to come out and so um underneath the balcony all of that has been removed it's totally open uh right now so that they can do the wiring upgrades that need to happen and then the next step is they're starting to uh to progress with the upper level um plaster that needs to be demoed and removed remember that wasn't part of the original plan but in order for us to move forward that's it's going to have to come out so will that be a change order then

091that'll be a change order yeah i i u I went over today to see it I couldn't go into the banner and there working and everything oh okay did you get into the where the underneath the balcony and see removed and the size of the the stage is just amazing yeah it was a nice addition to extend stage you said you took out three rows of seats but um it it was that looks so much safer for those dancers and everyone else have to move around yeah absolutely have to take a trip on yeah stop it and check it out so you can see see how it's progressing uh Spring Mills High School press boxes uh those projects will be complete by the end of this week everything will be finished except for their steps

092uh the exterior stairway and Fabrication so we're going to have these really nice press boxes we just can't get into them yet and uh so hopefully um they said maybe April 14th is the expected installation date um so that's where we are on the Pres um the Mountain Ridge Primary School we had the pre-bid meeting uh required that contractors attend he want a bid we had a total of 60 uh contractors including the subcontractors approximately 11 or 12 General Contractors uh which apparently according to the Architects is an outstanding turnout for a project like that so I thought that was a good update and the bid opening is March 26 so I'll have more information after that has anybody followed up how many said there were 11 or 12 General Contractors but a total of

09360 uh General and subcontractors at that meeting I thought that's what you said I'm just yeah it was a great turnout really was what was your question I was my question was um any followup from you know questions or comments or concerns about you know what they're what people are going to be bidding on at all any feedback from them from that meeting or after um they had a few questions but all those questions are funel through the architect so I haven't seen what are yet sure I guess I was kind of wondering if you know could could we have more than just like one or two bids that we take a look at that that was where my brain goes not not always I'm hoping see I'm hoping sometimes attending doesn't necessarily mean follow

094through on doing so but it seemed like the interest was there so we see yes the when in this process the mechanics I'm we have our architect will we just award it to a general contractor we don't we don't go down to subcontractors right we'll just award it to the general contractor and then they have to submit who they'll be using for the subcontractors for approval yes just the general contract um and then I don't have any more uh slides but at Spring's High School you might remember way back in December we started the replacement of the turf but then it got extremely cold and the weather prevented any progress uh but uh on Friday they started installing the actual Turf it's about a twoe process so um Spring Mills High School turfield should be

095finished up here in about two weeks and then I know that you've been uh hearing various updates from me on the tennis courts at musman high school and I was hoping to be able to present tonight uh but I had uh it was a little bit late getting the um geotechnical reports back and I had to be able to present them to the contractor so they could accurately bid and quot us on the project so I should have that for you at the next meeting because I I've submitted those results today and I believe that's it any questions thank all right thank you agenda can I have a motion to accept itent agenda presented so move second second all in favor just one question on 7.4 uh this is the extra brick trip uh you

096you're just missing a student number I don't want to delay it go ahead and proove it but on the uh varsity football third one down Spring Mills High you have a football clinic but you only have zero students attending I see that yeah so they just need to plug bet it's a typo uh which one is that third one down uh spring bills High L Simpson I do see that yeah okay I just wanted to thank you for pointing that out and I have a question on 7.5 um this why South soccer one of their things were denied mus School the SC had a question on 7.5 yeah uh school I apologize I can't answer that question for you right now give a little bit of insight but I don't know a lot I think

097that that's done at a principal level before it goes Ken denial or how yeah however what I'll do I'll get you the answer okay so that you're aware and um if there is an issue and it needs to be revised and I can bring it back that' be your pleasure I'm yeah typically it's not can you tell me I need look at that because technically I'm looking at oh yeah one but like what oh okay I see I see that looking wrong col I'll get you an answer for that maybe because that would mean they would be using their that might be used that they're using their um B soccer so it could be just a c calendar conf or something well what I was thinking is um it's for a specific date so it

098could be a calendar conflict but does muscle and middle have their own field no so I'm almost wondering if it's like like like it's the gymnasium or something for like a a program of some sort well that's what I'm thinking I'll have to find out yeah I'll look into it okay thank you that be expence yeah okay um action items approve the consent have to vote I have a motion Tak you have a motion but we voted already we didn't vote we only did the motion and the can I have a motion to approve to approve the agenda yes we need to approve the agenda yes sir because you voted to change it you want to change had a question off the agenda now we need to V he you need another motion to change

099the the part that's a zero you thought you're talking about the well if we had questions my concern so we had a motion and a second and now we need to approve it yeah yeah that's what I'm saying yeah right yes that's what I'm trying to say hi four of you Mr keer didn't say a word Madam president members of the board superintendent sax thanks for the opportunity tonight um as you know every year uh we do an auction um with Surplus product um I wanted to make sure was um well I'm seeking approval tonight of the list of items that we have there is one change um we are going to run it uh starting this Friday instead of next Friday and we're going to run it for two weeks because we have a

100lot of those pallet items that we absolutely want to get rid of because we don't have a place to store them anymore so I am seeking your approval to um have the uh Surplus list approved for auction so move second all in favor I opposed car discussion and possible action on the B count gim for ref finishing Mr all right the um the yearly summer maintenance that we do on the gym floors is uh coming up and so we reached out to a Cooperative purchasing agency uh to help us come up with a a really good quality Floor Company uh we had some issues and we're trying to get caught up and make these floors much improved and so there are a total of 14 gymnasium floors that need either complete sanding or repainting or

101screened and sealed and I list to them hopefully you see the list there but uh the uh and that's like said it's combination of high school and middle school um it's arat Sports is the company total cost is $217,200 three of those schools are getting complete Sands and repaint that' be Hedgesville middle North middle and the Spring Mills High School auxiliary gym and the rest that will end up totally in the too 14 the rest of them will just be uh screen and seals what's needed um so seing your approval for that tonight where is this money going to be coming out of what fun I think it comes out of our maintenance budget I think that's right correct is that correct yeah maintenance budget okay and I guess the ones that the one that

102I saw Hades for Middle was 32,000 yeah that one is a complete sand and re repaint and seal complete redo on that one same thing for North Middle yeah a complete redo usually your floors only get about three to four resurfaces before you have to replace the whole kitten Kaboodle um the reason is is that when they put the wood floors down uh the nail heads are in the tongue and groove area and you can only get three or four SS before you start hitting nail heads and when you hit the nail heads then obviously you got to replace the entire floor so hopefully none of these are those types of situation hopefully not I'm following on a previous established schedule and this is where it is landed basically so the three that you mentioned

103will have to have the flooring replaced not replaced no that they they're just a complete sand all the way down I mean everything's going to be sanded to uh to eliminate any of the paint and current finish that's on there and then they'll be starting over with the painting and the ceiling uh so not a replacement just a complete sand and and repaint of the lines and a reeal and my assumption is when they go to do that you're probably going to be gathering information from them that says this one will have to be replaced the next time this one's got maybe another sand and yes finish the next that's correct yeah we'll be building some the way that you said it a few minutes ago where you were like I'm going I'm pulling from

104previous and I'm like I pulling from prev so there was a little bit of a not yeah maybe not so clear schedule and so we're trying to get that straightened out so this is this where we are yeah gocha yeah it it jumped out at me when I was looking through and there three schools because all the other floors look like it's about a dollar square foot uh for for repair yeah the other ones are just a screen uh just to basically get rid of the imperfections in the existing I'm going to call it the polyurethane surface so it doesn't require a repainting just a light screening and then resealing okay but you in a number of them I'm looking at Spring Mills Middle but I saw this note this service cannot guarantee finish adhesion

105and peeling from occurring our recommendation is to sand the floor down to Wood repairing line Graphics now that's and I I saw that note in a number of them are we going to have finish adhesion problems or I hope not um I didn't uh didn't want to complete do complete Sands and repaint on all of them so they did a little bit of a priority rating on the different floors and this was the uh the most economical approach that that we came up with we we may have some problems and if they don't do it do it correctly can't say that we won't but hopefully 'll be better than what they have it'll definitely be better what they have especially if you look at some of the existing conditions um this is an attempt to

106to do a much improved uh finish on our floors okay now what about the note at the bottom about payment bonds and performance bonds and a percent and a half will that be impacting our that's on the that's on the the agent that's they have they have to have performance bonds that sort of bonds them and license them so that if I mean that that they have to be able to hold but it says here they're not are not included but can be calculated 1 and a half% so I guess we're paying it somewhat I mean is that that $27,000 does that include that or will we be taking another one and a half% said it was included said not included performance are not included half% is that going to be added on I guess

107that's what he's asking yeah I have to check on that yeah do all of the have to be all of them need work all of them not all of them um some of them were done last year or the year before so they're on a bit of a rotation uh this is just 14 of the the total and this includes all middle school high school including the auxiliary gems that are throughout so the these are just the ones that are due to be uh upgraded I think it's a really good question and if if um are any of these expected that they need to be done like over spring break or anything like that no these will all be in the summer so if if you all would be okay with this let's let's have

108him find that out to make sure that there's an answer on that before we ask for approval and we'll just put we'll bump this to the next agenda just so that we can update you if that's okay yes that's a good question m y all anything else no just we'll see you next week see you next time next time next time same thanks thank okay uh superintendent personel [Music] actions good evening president hello members of the board super SE the Personnel action dated for today Monday March 17 2025 are as follows we begin with nine coaching appointments four are paid five are unpaid we have a correction to a previous appointment to make that a paid coach and we have five resignation of coaches uh we have 17 new healthc care appointments uh one person

109requesting an educational leave of absence that would be unpaid and five new request for an unpaid leave of absence we have three professional appointments to make uh we have three changes of assignments six individuals for mutual agreements andest are stay in their current location with Staffing season uh line 42 we have one ratification of an unpaid suspension and that name would be Melissa G uh we have one resignation of professional Personnel one retirement after 35 years with Berkeley County Schools Christy Heaton uh we have one correction of the year um of a previous uh retirement we have four individuals to remove from transfer and assign we have one appointment of the service Personnel also with service Personnel we have two change of assignments so they're changing within their buildings uh two individuals uh resending their

110change of ass assignment stay in their current locations so of moving uh one person for a ratification of an unpaid suspension on line 55 and that's Laura Moran three resignations of service Personnel one retirement of a service Personnel of 37 years of experience uh we then begin with a revised retirement to extend uh through summer school there uh we have two individuals for service transfers uh one individual to resend their transfer to another location for next school year uh one upgrade in class titles one correction to the upgrade moving on to substitutes we have one substitute nurse appointment nine substitute uh service appointments one individual in the substitute service list has passed away earlier this month we have three resignations from The Substitute service list substitute teachers eight new appointments uh to make for that

111for a total of 86 Professional Service substitute and c and coaching Personnel actions dated March 17 Jackie before we make a motion is I um I have some questions but I'd like to go into executive session motion well I just wanted to ask some question questions on before we go into oh sure U I don't know I missed it there was a first grade teacher appointed the tomahawk we were're able to figure that out it's actually hedville Elementary just it on their was sure it was yes have questions Mo go executive session person second all in favor I be executive session at e e e I need a motion to accept the personal actions did you come back in from executive session oh yes we're back from executive session at 8 13 Madam president like

112to uh make a change to the recommended Personnel you would entertain that yes um for the recommendation for Mr kamlowski to uh the position of executive director of Human Resources I'd like to change the effective date to 31825 and what line is that that is line 34 and then for the line for line 49 um the recommendation to appoint Dr Justin schooly as the deputy superintendent of operations i' like that to also reflect um 318 2025 hearing superintendent's recommendations to I have a motion to accept the recommendations the personel actions as U recommended so moved second second all in favor I oppos motion carries superintendent's announcement I missed board announcements there superintendent announcements thank you madam president um before I get started I wanted to answer a question regarding the travel uh was on the

113agenda um that was probably should not have been included in there because this was a travel for a coach's clinic and no students were going so it should been routed through um Personnel for approval so that's why there was no students that okay soon uh all right well um I wanted to um recognize and appreciate all of our par professionals um on a as of April 3rd they don't it's our paraprofessional celebration day as well as our school librarians on April 4th want to thank um all of the dedic staff members for their hard work and dedication um here you'll see there's a picture of our librarian Kelly schol from Hedgesville Middle School um thank you Kelly for what you do at Hedgesville middle school and to all Librarians across the school district as well

114as all Paras that work in providing the best opportunities for our students to learn in our classroom so thank you for what you do um also March is women's history month and we have some amazing women here in Berkeley County Schools we have some amazing women right here on this board that I get the privilege of working with so thank you for your leadership in Berkeley County Schools um thank you for the ladies uh working relentlessly to make sure that um our students are well cared for our staff are supported and whether that be um you know providing leadership in our schools instruction in our classrooms driving a school bus serving a hot meal answering the phone uh providing additional support we just thank you for your service to our schools and our students so

115thank you for what you do um March is also youth art month um which encourages support for Quality school art programs and promotes art material safety I say this quite frequently a well-rounded education is not possible if it wasn't for the Arts and so I want to thank all of our Arts teachers uh that's creative arts that's uh artistic Arts that's musical arts and I don't know if it's I have to look y it's not in here but um this past week I was able to celebrate the culinary arts uh with the opening of muscle's new bakery and if you have not had an opportunity to stop by I'm going to tell you something what a treat um I think that they have hours on Fridays I believe um it is unbelievable the food is

116impeccable um I was speechless um so I want to thank our our culinary art students and our amazing teachers at muselman with with that program uh I also want to make the board aware that um I think we have tentatively found a date for our next budget priori prioritizing meeting which will be April 3D at 5:00 pm um uh this is no this is a Thursday I believe um so this will be a Thursday April 3rd at 5:00 pm I will tell you that uh Miss Manuel will be sending out uh shortly some homework for this meeting um you know and I am asking that our board be good studious uh board members by taking a look at the homework and trying to prioritize some of these projects that we can use to help set

117the budget uh finally our next regular meeting will be April 7th 2025 at 7 p.m is that right for your schedule 7 PM right here in our board uh Madame President board members that concludes my update for today the the work session is at Winchester ad correct yes sir the the the um budget session yeah it'll be at Winchester we'll be in the board on the third yes ma'am I have a motion to adour second second all in favor iose thank you e