06-05-2025 RTMSD School Board Work Session

001Good evening. Welcome to the June work session of the Rose Tree Media School Board. The school board holds monthly work sessions to carry out its responsibilities in public as dictated by the Sunshine Law. At these meetings, the board standing committees conduct the work of the board through discussion with administration. We welcome the public to these meetings and depending on the length of the agenda may be able to entertain public comment. If we're not able to address comments, we encourage emails to either committee chairs or the administration. As a reminder to where our conversation should focus, the students are the center of the RTMSD learning community. Our mission states that all students will reach their intellectual, emotional, social, and physical potential in a safe environment that celebrates diversity, individual talents and efforts and promotes collaboration, caring,

002respect, and leadership. students will be wellprepared to create meaningful and productive lives in a global society. All right, so we will begin with finance and operations. First up is the K1 center update. Thank you, Dr. Napson Williams. So, uh, with us this evening is Jennifer Grafton from the Trader Group and Phil Solomon from ICS to give us a a very thorough update on where we are right now with the K1 Center, uh, current status, what we're looking forward to moving into the summer. So, I'm going to turn it over to them. Jennifer is going to pull up her, uh, presentation. We'll be ready to go. All right. While we're waiting for that, um, you know, thank you for having us back. Actually, we'll make sure we're nice and loud. There we go. Okay. So, tonight

003is is kind of an exciting exciting point. It's where we go from like the 2D images and we can actually render kind of 3D images. So, you start to see how a building might come together. Um, it's sorry the agenda slide. Okay. So, there's just there's a lag. Oh, there's a lag. Okay. A pretty big lag. A big one. Well, I'll just tell you. So, we're going to go over the the prior, you know, images, how we got here, and then we're going to show how we've Oh, I'm sorry. Let me get this closer, too. Um, and then we're going to show how the how it has advanced uh recently, as well as how we've integrated uh some of the potential athletics. I know that you're haven't made a decision on that, but just how

004that might lay out. Uh we'll talk about the budget as well as timeline. So really a lot of this is going to be Jennifer, but I'm going to wait until she gets the the pieces up here and then she's going to walk us through kind of the progress of the schematic. It is really lagging. It's not advancing. It's on my side, but it's not advancing on there. Okay. All right. It's getting warmer. Oh boy. Okay. We may have to pre-advance the slides if they're going to take that long. So, let's just see if it's all caught up now. So, well, this part will be pretty brief. We're just g It's going back and forth. Sorry about that. Uh, we were gonna give you a quick recap. Um previously we talked about the uh site that's

005selected for this project which is the Riddle property adjacent to the um high school um uh at the intersection of Middletown Road and Rose Tree Road. And as we move to the next slide, may take a second. Um the the next slide which will pop up on your screen in just a second uh shows the entirety of the property uh including the Penrest High School and the Riddle property with the intention of looking at this um as one complete site. Uh the there will be a reverse subdivision um and that combines the riddle property with the existing Penrest High School site. Yeah. Yeah. That's the site. Just move on to the next. Sorry, I was going to switch but we Yeah, unless you want to join by Zoom and jump in the images perhaps the

006size of the age. I'm not sure. It's a PDF so it shouldn't Yeah, it shouldn't affect it. Okay. Well, we're on to the next slide. So, this is the prior concept site plan that we had shared previously and this shows the development of the K1 center um and the parking etc. uh isolated to the parcel itself. So, we had everything contained with two in andouts off of Rose Tree Road. And this is also showing um in the southern part of the slide there the potential reloc realignment of uh rotree road as a pendot project. So that was previous. Yeah, I know. I'm going to join for my machine and just see if there's a Yeah, I don't know what's what. So there we go. and as you're joining the high school athletic master field master

007plan. Um we this was sort of new information for us from the original planning of the K1 center. So um the last meeting that we were here we talked about the athletic master plan and the opportunities uh that we saw with what was proposed for this um for this work u including uh opportunities to connect roadways, the adjacencies of some parking that is going to be close close to the K1 center. And so, um, we we started to look at that. Bella is joining in just a second. Will you'll be a little faster? Maybe you can maybe you can talk and describe, you know, Yep. Sorry about that. Okay. So, we did a quick site analysis that we were looking at um considering the whole campus, the inner workings of the site and the parking

008and we looked at some of the advantages to doing that. So, we would be able to reduce the number of entrances and exits off of Rose 2 Road from 2 to one. we would be able to connect the site internally to the high school site which would give us the opportunity to use the existing Baron Road access to the Penrest High School to allow us to circulate through the site. And we saw some advantages there in terms of helping to reduce some of the traffic on Rose Tree Road, keeping the buses within the site versus having to access it from Rose Tree Road. Um and also the adjacent parking facility, the parking lot that would be associated with the field with the multi-purpose field would give us some additional one more would give us some

009additional next one. Next one. There you go. Yeah. And that would give us some additional overfill parking for events for both the the high school and the elementary school together would be able to to share some of the site amenities. You can move We also talked a little bit about the program. Um we started at the study phase with a program about 120,700 square feet. As we worked through the program, we we included some things like the linking learning to life program and that brought us closer to 125,000 square feet with an alternative to include district student services for 130. And so what we've proceeded with at this point is including the l linking learning to life program but um doing the district student services as an alternative. Go ahead. And then we also shared

010some design aspirations for the vision for what this K1 center could be which brings us to where we are today which is uh schematic design. You can go ahead. So we've taken an overall look at the whole campus and you this is sort of where we are today with that whole concept of the high school athletic fields and the K1 center. You can just having all kinds of problems today. This is just a little closer look at the K1 center and how the um inner workings of the site would work. We looking at separating bus and parent drop off. The parent drop off is on the south south side of the site with some parking right off of Rose Tree Road. Uh the north side, the top of the elementary school or the K1 center

011is bus drop off and faculty parking. So that's uh connected back to the high school that allows us to keep the buses internal versus off of Rose Road. also providing um an athletic field, a practice field or you know a multi-purpose field for the K1 center and an orientation of the building that uh gives us optimal solar orientation for building design. We can move on to the next one. So what this looks like in a floor plan um is something like this. We'll move from left to right. Um on the left side of the page you can see in the orange the the gym and the gym and everything to the left of that. Those are those are the mechanical type spaces, the public spaces, the linking learning to life program. Um, as you move

012to the center of the space, you see a green area off the main entrance that that's the dining space. And then as we continue to move to your right, uh, enter into some administration space that's sort of at the center that separates the public spaces from what we call private spaces, which are the academic spaces. And then what we have in the center is a open media center that is flanked by four classroom pods on each floor. This is a two-story building and each pod has five classrooms, small group instruction, uh breakout areas for larger large large group instruction so that there's a self-contained pod that is accessible to um a central core of a media center. And then the two two classroom pods are paired um against an open um outdoor play area that

013that can be designed for outdoor learning, outdoor play. There's a lot of different opportunities there. Can move to the second floor. And I didn't mention this, but I'll say it as we're waiting for the slide to transition. Some of the orange spaces that you see as you move from left to right, those are the art and the steam classrooms on the first floor. So as students are entering the classrooms, they get access to these wonderful steam spaces to help, you know, promote curiosity and excitement. On the second floor, very similar configuration. It's open to the library below in the center. And the purple that you see there is the music. So the students coming up to the second floor for the beginning of the day, they also get exposure to these wonderful steam spaces on

014display before they enter their classrooms. Move on to the next one. We've also taken a look at some initial massing studies and these are really just designed to show you what a building would look like on the site. So you can get a ch a sense of scale um how a building might be broken down because we want to not only consider you know like roof lines and and what the what the students might find inviting but also scale breaking that down so it's not an overwhelming um building. So here we're looking at a concept with, you know, peach roofs that's, you know, invocative of, you know, maybe a residence that they come from. It's something welcoming that they're familiar with and inviting. Um, we have a second schem scenario that um looks at this

015a little differently, and it's a little hard to see on the screen, but um it's it's a similar idea where we're taking, you know, a single pitch instead of a V-shaped pitch. um just creates a little different take on um that that gabled roof, a little bit more playful. So, these are some of our initial ideas um on how we might, you know, mass this building and what it might look like on the site. Yeah. Sorry, the image is much clearer on mine. I don't know why it's it's presenting. I can certainly show this around if you'd like. Uh so, to the to the budget. So, as you know, Oh, okay. Great. Yeah. Because the Okay, got it. Okay, that's good. That's good to know. Um, so working through the budget, you know, we had

016an original concept design that was at 120,000 square feet. That is your column to the left here. I was going to see if I could use my mouse to point uh it's pretty slow. Uh, but at that conceptual budget, we were at about $81.5 million. What we've done is we've moved the, you know, we've moved through schematic design. The program has grown just a little bit to 125,000 about 125,700 square feet. When we pull all that through um the rest of the the program, the budget moves to about $84 million. We have two other columns. These are uh the column that is right here, which says athletics alternate one. So when you looked at the plan, the piece that's connecting essentially the K1 center and the high school, there is the multi-purpose field there. So

017that first column includes the multi-purpose field as well as the additional parking. When you add that to the budget, you move to $93.7 million. The final column is if you were to add the additional two soccer fields plus the tur soccer in terms of turf uh plus the turf field at Springton Lake Middle School that would move your budget to $101.5 million. So these are all budgetary numbers at this point. Just want to make sure we're really clear that there's no confusion like this is not an we are just combining two projects that were already in the works. This is not something new that we have just thought of. We were already looking at doing the turf because the turf the fields need to be done and that is what you're talking about there is

018just bringing in so we can look at all this. Excellent clarification. Excellent clarification as as we looked at all the different things that were occurring on site. It just made so much sense to pull them together. In addition to that, if you're going to go to land development for this one project, uh you would want to do that in tandem. uh if you were going to move that along even if you weren't going to uh build the fields or authorize the fields now if you move through land development as if you were then you would have the option to do so I believe it's up to five years and you can even get get an extension on that. So it was just a way to to really build the site and master plan the site

019in a logical manner versus having you know multiple parties try to figure that out. So thank you for that clarification. And is there some economy of of scale to doing it this way so that they're not separate entities? There there is as well. Uh because you know if you have construction going on you're already going to have oversight as well as the design process. You already have your civil engineer engaged. Uh so you know if you were to expand that they're already mobilized. You certainly get economies out of that as well. All right. All right. So, I just want to make sorry but just to for anyone listening right because I know we've had so many residents and parents who for quite some time have been very very keen to have the fields updated and

020so this has been in the works for that this is not a new idea I know you said and then we are also looking at the school and now combining those forces so it is not like something has just appeared is in response to resident taxpayer parent concerns for many quite some time for new fields That that is correct. Dr. Henderson use I have a question about the square footage. So it says alternate program but is it for the inclusion of linking learning to life not for the student services? Correct. It includes the linking learning to life but not the student services. And is it the inclusion of the linking learning to life an alternative at this point or something the district has decided as the best path forward? No, linking learning to life will

021be included in that building. It will not be an alternate program going forward. Yeah, that could that's potentially mislabelled. We should say current program. Yeah, the the the final schematic design program. Correct. I I do expect that the student services part that portion I don't expect that that will be part of what the final program is. And then just a couple other clarifications in this. If you remember, we did uh talk a little bit about HBAC and some of the other areas. So in in within this budget is the geothermal system as well as the solar ready building. It's not a solar building but you know essentially all the switch gear would be prepared for it. The roof is oriented in a correct manner. Um everything would be ready you know in case you did

022get grant money or some other funding mechanism to then easily do that. So it's not like an afterthought that you'd have to do extra rework for. Uh the time to do that is is now when you're building it. It's much easier to do that as a as a thought out process versus trying to piece meal it later. Can you just talk a little bit about with the um with the fields pieces those the estimation of those prices that's if everything were selected competition lights and all that kind of stuff. It does include the lighting uh as well as and and I know none of that is is approved yet. Uh but in terms of a budgetary Yeah. I mean, we we did want to give a budget for, you know, if you were to build

023it, these are the the fully loaded costs with permitting and land development, all of that. Uh, so you'd have a good feel for that. Um, while we're talking about big numbers of sky, would it be possible in the future to have a line item option for solar panels to be installed with the building? Yeah, we could absolutely do that as an al so that we see what it is as we're talking about other things potentially in and out. That's something that could be done. Yes. Um and just so I get clarification on the um two different athletic options. So the first one includes um revamping the baseball field and bringing the girls softball field from Barrel Field back to the high school both oriented in ways towards the Sun that are correct with turf as

024well as the um the stadium in the football stadium. Correct. Yes. So to go to athletics alternate two would add two more turf fields to the high school and one to SLMS. I'm assuming if we wanted to cherrypick and just say I think two turf fields at our at our high school are good enough and we but maybe we want to add one to SLMS. We could absolutely tease that out. Yes, 100%. Uh we just we combined some of it just so we didn't have too many columns but you can certainly pick and choose and we could just rebuild that very quickly. And one last comment about the roof lines. Sorry. Um I know that it was a big deal when we were looking at the other location about what the outside of the building

025looks like. And of course, nobody wants to have like a prison ugly looking building or anything like that. But I think um when it comes to roof lines and the overall design, I would say efficiency, durability, um cost efficiency in building it, maintaining it, and the durability of it long term would weigh out over any kind of aesthetic thing that anybody would want. Yeah, I'm aesthetics first. No kidding. I'm kidding. Um that was my architect hat. Um, my question was, oh, about the multi-use fields, and maybe this is a schedule question, so maybe you'll hit it as we come up. This building is is going to take a long time before we see this building open. With these combined together, is there a chance that that multi-use field is available sooner than the building? Unfortunately,

026no. Uh, so the reason for that is that they everything has to go through land development at the same time and then we would build the field. So, uh, I we could look at some acceleration of the athletic fields, but you were our limiting factor is still going to be that land development piece. Phil, let me just clarify because it the the land development is the right that we have to go through all that. Everybody has to say yes that we can do whatever it is that that we can do. Um but if that is, you know, when that is done, if we're going to expect that it takes two years to do the school, right, from breaking ground till putting children in seats, um if it took a year to do those fields, those

027fields could be done. Those project those pieces. Yes, you absolutely. It's just the approval. Yeah. But the project can run concurrent. I'm sorry. I think I misunderstood your question because, you know, Jackie, the the piece with, you know, the the parking lot and the access, we want we definitely want the access for the buses to come through off of Baron Road, keep them off of Rose Road, have them come through the the new parking lot, go on to the the new school property, drop the kids off, and honestly, they go right through the back of the property to the busy yard. They're not back out in traffic again. Um, you know, which is beneficial. So, those are, at least in my mind, those are inextricably linked, you know. So when the school is ready to

028open, that parking lot's going to be there. That parking lot's there. There's nothing to say that we hadn't also at the same time bid out the project, you know, for what was being done for the multi-use field. You can we're going to take a a quick have quick discussion around act 34. Um, we we'll be getting into this in more detail during design during design development. We'll get into act 34, but we wanted to take an initial look at it now. Um, and and just talk a little bit about it. So, for those of you who aren't familiar with Act 34, it was established in 1973 as the quote unquote Taj Mahal Act. And it was designed to create equity across the state for new construction projects or major renov major renovations and additions. Excuse

029me, just additions, not the renovations. Um, it was designed to level the cost from one district to the next so that you know we don't have one district spending a lot of money on a school and somebody with maybe not the same financial means getting poorer facilities. So this was really meant as a way to sort of level the playing field in terms of education, facility um design and construction. And they use a set per pupil cost to uh determine the the act 34 numbers that we will carry forward in um in design development. So we're going to show you a few highlights from this planon document, but it is a 25page document. So, we're really only focusing on a few of the pages here. Um, the first thing that we're talking about here is

030um the total estimated cost of construction. And this includes not only the building costs and the site costs, it also includes design contingencies and escalation and you know any other additional fees, furniture, fixtures and equipment of that nature. But it does not include construction contingencies. So this is um you know a formula established by the state that we follow. You can go ahead to the next one. So this one is the site costs and site costs actually get subtracted from the total project costs when we're looking at um the cost per student and how that all gets calculated. So this is how we figure out the site costs. the site costs or include the site costs and any of fees which would be again those contingencies and design fees, permitting fees. Um in I think

031it was 2014 2015 the um PTE made an allowance to let the geothermal well field which used to be included as a part of the mechanical construction costs. They allow that to be now included as a part of the site construction costs. And there was a benefit to that um in terms of how we calculate the act 34 number. Um but they did that so that they could encourage more sustainable uh design. So that was one of the changes that they made. So then when we look here um we're calculating out these site costs and these actually get subtracted from those total product project costs on the previous slide to give us our maximum at 34 cost. You can move on to the next one. Thanks Phil. So, we will revisit this um when we

032get into DD, but this all the stuff that you're seeing here today is based off of the schematic design numbers that we just talked about. So at this time our act 34 cost is 63,420,456 and the maximum so our maximum building construction cost cannot go above that by 8% with the bids or you would require an F34 hearing. So we have a threshold set here of 68,494 68,494,000 and some change as our maximum that would require us to go into an act 34 hearing should the bids come in higher than our estimate. There is also another threshold that we need to be mindful of and this one is the aggregate building expenditure cost. This is not a cost per student times the building capacity. This is calculated differently. This is not building capacity. This is

033act 34 capacity. And for our building which has a capacity of about 850 students, the act 34 capacity is much higher at 2500 students plus. and that is calculated differently in that PTE wants us to include all of the spaces where instruction can occur when we're doing these um building capacities. So we are looking at spaces like large group instruction, small group instruction, like media centers, uh those all get capacity. So that's why that number is a lot bigger. Again, this is not building capacity and this was done um so that they could help rightsize a building and and set that level playing field across the state. Can I interrupt you to ask one question? So, uh who is determining the number of people allowed to be counted in these spaces? PTE has a standard

034for each of these spaces. So, um not and you can sort of start to see them in there, but they allocate a certain number of students per class and that is and you may do something different and how you actually use those spaces, but PTE sets that as a standard across the state. So, every person, every school district that is building a facility and following these formulas, they're all using the same um class number of students per class to calculate um their app 34 numbers. So, it's by space, not square footage. Correct. Yeah. And it's it's kind of a shame because it's all calculated and you'll even notice in the workbook, it's called full-time, you know, FTEES. So, it's really a it's a synthetic number that they've used and they rightize for for their purposes.

035It really doesn't have it doesn't really coordinate with students and cost per student at all, you know. So, and there they do have thresholds for square footages. So, you can't be undersized. Like for example, they have a a limit on the how small a classroom can be and still have account for capacity. What about oversized? They do not set an oversized limit. But the more the bigger the space, the more it costs to construct. And so that's why you have to take these numbers and look at them as a as a big picture because that will ultimately affect your construction, especially because it's not challenged by square footage, right? It's right at the correct Okay. So if we take that larger act 30 34 capacity number which is that 25332 and we multiply that by

036the current cost per square uh cost per student that PTE allows us. Then you're going to multiply that out and you can see that you're going to get a 65,287620. So that cost is currently above our maximum building construction cost of 63 million plus. Um so here's that second threshold. As long as our maximum building construction cost is lower than this aggregate building expenditure amount, then a referendum would not be required. So we have two thresholds to meet for Act 34. And I'm sure you'll get to this and this is I know a very basic question but I do think there's a lot of confusion that can happen in the community about like you mentioned 84 million would be what we're looking for but then you're saying you know the expenditure we is 63 million

037and that is less than the act 34. If you could just quickly address what that perceived discrepancy so that people understand um myself included about um act 34 and how we don't have to worry at this point about a referendum. Right. So act 34 is we subtract out the site costs because they're really trying to level set the building. Everybody's sites are different. It costs a lot different to develop. So we they've taken that piece out of the equation. We're really looking at the cost to construct a physical building. So that's why the total project costs and the act 34 costs are different. only looking at the building only out quite a bit of the total budget to just get to the building. It's kind of like your adjusted gross income on your tax return.

038You take out all your deductions and that's what you have 25 page workbook which is similar probably to the tax workbook you have. Yeah, that's a good analogy. And and just just to remember, we're just doing this check here because it's you know it was brought up as a concern. So we know at this point that we're in we're in a good spot. this will actually be fully flushed out in that act 34 hearing as we move through schematic design. We just wanted to give a high level check that yeah we're on track. Um and and I know you had gotten some feedback on that. So we just wanted to answer that question but h happy to answer more questions about this as well. So, so sorry I'm still not understanding that 633 million is

039what is a calculation of what it will cost us to build this school this the based on that's not the that's not a a limit that's not a state calculation that's what you're saying this particular construction is going to cost according to the way PTE calculates it So, so that's the that's the building the building cost, right? Yes. For this building for this building and their threshold for referendum is slightly higher than that. So, we don't have to correct and their threshold for what a building of this size of this capacity size which whichever one it is is 68. Is that what you're saying? 68 million. That's that's what if you exceed that you have to have a second act 34 hearing. Okay% right an 8% cushion right because there are things that could change

040between the initial piece and then actually the builder being in there and and building right block together and all that. So this is our current estimate. It could change by the time the project's over. It could be more. It could fluctuate a little bit. Yes. Yeah. And and Ken, that fluctuation is also why when we talk about it's going to cost $84 million is what we are budgeting for because there contingency monies in there. There's that that growth in case things change in terms of cost, right? That's where you know that comes from, right? And that's all baked into that maximum building construction cost, the 63 million. We include all of those. You know, we're at a point in design right now where there are still things that we need to flush out. So there

041are, you know, there's money sort of built into that estimate to allow us to flush out the building and work through the details and and capture all those things. We also consider escalation because we know construction costs today are going to be different when we bid it. So that is also included in that 63 million. This is also a good back stop from having design get out of control. Not that that's anyone's goal, but it's it's a good chance for the community to understand when we're fleshing out those details, they're not going to be like, "Hey, let's just make this whatever we want. We had this as a back stop." That's right. So, we cannot go over this. Can you um I have a question about the act 34. So, you said a second act

04234 hearing. Is there an act 34 hearing for every project or there's some point along the path that PTE looks at this and approves our building? So, every every new construction must go through an act 34 hearing. Every major addition has to go through an act 34 hearing. If you're just renovating a building or you're doing an addition that's smaller than like 20% of the total building size, then you don't have to do act 34. But every new building and every major addition does need to go through this process. And so, yes, we this will be um you know, we're scheduled I think we're scheduled probably for around November for our hearing. Um and then once we move forward with that, yeah, then that's that's the the approval process through the state. And I think

043you had a good comment and I want to make sure everybody who may be listening is that there is contingency built into this because anybody who's ever done a project at their house knows they always go over budget because they don't build contingencies in. This budget already has contingencies built in. Correct. Correct. Yeah. If we if I go back to the budget, you'll see a you'll see a hard cost of what we expect the bids to be. There's also a contingency. There's an escalation in there because we're expecting costs to continue to escalate. So, all of those add up to the $84 million budget. So, just just one final clarification. I'm still a little confused. My assumption, not knowing anything about Act 34, was that there was a there was a dollar amount that you

044shouldn't exceed, like a standard objective dollar amount, and that if we came in lower than that, then we'd be fine. And if we came in higher, so is is there object is that 65 and the 65 is not based off of the 63. It's come at independently. That's the number that like it's hard to see but the up in the upper right hand corner there's that that boxed area. Yeah. That is the act 34 capacity that we've calculated on the previous slide that shows 2532 students. Right. Times the $25,785 which is the current amount that the state has set as the pupil cost limit. Right? So we multiply those two together and that's what we get how we get the 65 billion. and that sets that threshold. Thank you for doing that again. I appreciate

045this is confusing and it's hard to explain. So I appreciate the questions to get the clarity. Um yeah and that I mean we don't know what that number is going to be you know when we although this number will probably be this number because we're going to be doing this in in November but the building has they do change it is a maximum of 65 using this workbook. So you're right and then we're under right now as is calculated at 63. So, you know, nothing no act uh no referendum needed. That's really the the kind of test, if you will. Yeah. Thank you. And I'm sorry, it is convoluted. It's uh it's an old program and it really hasn't modernized with building construction or other thing and it's very confusing. It was originally built for

046when they were actually issuing money to somehow, you know, get it a little more equitable to the districts. They stopped doing that quite a few years ago and this still remains unfortunately. Yeah, no money but all strings. Yeah, just sorry. My my opinion. Gotcha. Uh sorry. So um if you remember we we had done quite a bit of surveying after the open house and we left that survey open. The last time we visited uh we did not have all the respondents. We had about 130 I want to say we did have 270 total uh completions of that survey. uh 643 responded, meaning they could have answered one or the other or just opened it. It's hard to tell that. Uh but I do know 270 completed the survey. Two questions. What questions do you have

047about the K1 center? And then the other question is what advice do you have uh as they move through the develop this? Um the first piece um the way the AI does this uh I did I spoke about this before but it takes all of it aggregates it into a couple different themes looks for kind of uh big broad themes and they create kind of three buckets if you will kind of one side bucket another side and then what's common uh in the in the AI program it also drops out the top five themes. So when you ask about the what questions do you have, you see a lot of a lot of people concerned about traffic, you know, traffic the with the location of the building and and how that's going to impact the

048the area. And that would be, you know, we would expect that anytime that there's going to be a major construction project, people are going to be concerned about that and they want more information. That's part of the whole land development process, you know, where we actually unpack all of that. We go through all of the processes and we we we talk about all those things and mediate any issues between the district and you know the homeowners etc. On the other side we saw a tremendous amount of support for the new K1 building. So I mean when you looked at that people were very excited about offering full day K. They were very excited about a new facility for the youngest learners in the district and they were just showing a lot of support. So there

049weren't really questions there more statements. Uh and then the common ground was everyone just believes that that good effective planning uh is important in this process. If you look at the themes on the right, you know, it's traffic and location. Uh people are interested in the educational model and Dr. Malash has spoken to that several times as there's no no right or wrong way to configure schools, but there are there are things that work for each district. Um people are interested about budgets and costs, which I would expect at this early piece. logistics such as start and end times, bus routes, um project timelines and outcomes, all the things that we're developing. So, you know, good questions and we're giving answers as we develop them. What advice would you have? Again, traffic, I'm sorry. Uh

050financial transparency comes up. That was traffic before, but these new results change that. Um so, people are looking for financial transparency in terms of, you know, how much is this going to cost? How's that going to impact the budget? Uh all of those things are being developed as you roll this forward in your budgeting process. Uh people are also recommending uh to allow the community to have a little bit more engagement in terms of as this moves forward having feedback. Uh just by doing this you are getting feedback and I think you know as we hear feedback we're trying to respond to those things. Um and that will be going ongoing through land development. uh everybody believes that inclusive planning uh will be important including you know the most important stakeholders and students and such.

051So not substantially different than what we had before but this is the complete package. We rolled this up into a summary and sent it to Dr. Malash for additional um you know for him to look at additional detail on all of these uh key themes. So looking at the proposed timeline, um we have looked at this and kind of put everything together as a total package. Not that you've approved anything with the athletics yet, but we were we were planning to uh you know, if you approve, move through land development as if you would do that to give you optionality. Uh and that does extend the timeline a little bit in terms of the permitting and approval process. So you'll see uh the permitting approval moves all the way out to September of 2026. I'll

052stop I'll start at the top. So let me let me start from the top and move down. So right now we're in schematic design. We'll be ending that year at the end of June, moving into what's called design development. That piece will go from June to October of 2025. There'll be many updates to the board uh to the public uh as we go through that. Uh we spoke a little bit about the act 34 hearing that's scheduled right now for November 2025. We'd have all the information necessary. You do that after design development. Uh so we'd have all the information necessary to finalize that. We're looking at construction documents in May of 2026. Uh permitting and approval is going to go all the way to September of 2026. You can do some things in parallel.

053So, we'd be bidding in June of 26 for approval in the August of 26 timeline, giving our construction from September to August of 28. Um, and then basically move in and open in August of 28. So, it's we've eaten up a little bit of that that play that we had where we started in the springtime into the summertime and now we're we're kind of at the end of summer. This is common for projects such as this. uh you know as you develop them forward the approval before the hearing who's doing the approval the approving there of that act 34 resolution that's us yes thank you Bill just talk the the permitting and approvals that started are starting now and then we expect to finish in September 26 you just give just a basic overview of

054to whom do we have to present information and they have to provide approval. Yeah. So, there's there's actual multiple different entities when you're going through a permitting process. You we working with the township, but you also be working with uh county conservation district for storm water. Um there's probably, you know, there's going to be traffic. There's going to be all the different permits you will need. Uh the big one right now will probably be the big change that we have right now is that the existing property was draining towards a lower quality water area wershed whereas the high school property is draining towards a higher quality shed uh Ridley Creek. It just adds extra complexity to the permitting process and just adds a little bit of time to that. Um, besides that, we'll be working

055through the land development process with the township while we're actually doing in parallel some of these other permits, uh, you know, county and state permits. Not sure if that's what you're So, uh, lower quality shed, what does that mean? So, anything draining to a Ridley Creek is it's a waterway of high quality that's just determined as that versus kind of a a stream or something that that doesn't I don't know how they determine which is low and high quality, but I know that Ritley Creek's one of them. This is definitely a good move for Gus can bring them to talk a little bit. Um, but I do know that the existing property uh drains into a small creek that runs in between your property and the property that the church is on. And that stream,

056I guess, is of lower quality, not a stream that's protected by a different level of classification. So, does that make it easier or harder to get a permit for? The higher quality makes a harder permit. Okay. Yeah. So that's that's the piece that once we move onto the onto the high school property that high school property does drain onto the higher quality stream which is Rley Creek. So that does make it a little bit harder. It just they you need to go through a couple extra steps to get that approved. Um and you will obviously do everything environmentally correct etc. So there's no no concern about that but you know they still have a little bit more certification to make sure all of that has happened. So you mentioned the um the lower quality stream

057that goes in between our border and the proposed church site, correct? Will there have to be some sort of degree of coordination between us and the church on their site for some of these plans at all? No, there's no no coordination. There is a setback from from any waterway that's already been included uh in the design process. So we're already kind of working outside of those areas. uh next steps. Um you know, we're we're looking at looking for and I guess approve the updated K1 center building budget that would continue us moving forward over the summer to continue our design work. Um as well as I I I'm sure there's some conversations about what to do with the athletic field. So we would just need some determination if you want us to put that in

058the land development package whether you have um you know essentially approved it or not if you want that optionality. Uh and then the last piece is authorizing the design team that that's kind of inherent in the first two pieces. Yes. Thank you Phil uh and Jennifer. Great a lot of information and great information. And for the board, as Phil just kind of went through, you know, we will look for the board to adopt a resolution next Thursday approving that that revised budget and the revised space. Um, you know, the 125,000 square feet and the $84 million. You know, as as you all know, board adopted a resolution earlier in this year, uh, earlier February or March, um, you know, for the $81.5 million. And we've talked about each of the months that as we have

059refined uh what the program looks like and and ultimately what it will look like on that space and in that site that in June we would have a final recommendation and that's where we're going to be locked in. The piece about the fields you know when when we had Hugh out here from LA Sport the work that um because again these projects have been running concurrently um but at this point as I I think I've said previously are inextricably linked uh in terms of of what goes on. Um, lot of really good recommendations, you know, from LA Sport. Um, the multi-use that sport complex, baseball, softball, and a multi-use field, soccer, hockey, lacrosse, uh, all being synthetic turf, um, you know, places to sit, uh, batting cages, uh, all that kind of stuff being there.

060And then the parking lot, um, you know, that also will provide parking for after school, uh, activities for the sports that are there. It'll provide parking. We do not have enough parking for our students, right? Juniors, a lot of them have driver's license and typically are unable to be able to park on campus. Um the reality of kids traveling back and forth to school just looks differently in 2025, you know, than it did in in 1985. Um that provides a great relief, you know, to Penrest High School. And again, one of the big things is as we've gone back and forth and have met with folks from the community, um, you know, talked with, uh, some of the discussion with with council folk, you know, is about what's traffic going to look like on Rose

061Road. Um, this allows us to keep all of the school buses off of Roster Road, you know, and coming in, coming through the property while, you know, the high school day is in session, dropping the children off, um, you know, the early childhood building, uh, and then staying on the Penrest property, never going back out in traffic, uh, and parking in the busy yard, you know, before the the late day runs, uh, are made. There are a lot of options with the athletic fields. in a in a few minutes, you know, we're going to have our our finance folks come up and talk about what's it mean to borrow that money. You know, what are those options that are there? Um, a number of of times as we've had these presentations, discussed it, we've talked

062about $130 million, you know, the the 80 plus million for this school and then the additional capital projects including the fields. Uh but additional capital projects as we you know redo classrooms as you know we're doing uh five Mike Nolan five science rooms over at the high school this year. We have eight more that need to be done. Um just redoing the instructional spaces. Uh that's going to happen across the district. These spaces need to be redone. Uh we need to be able to provide for how education is being delivered. Again the greatest resource that we have in our school district are the human beings. is the human resource, the staff members and the children and the families, you know, who make up this educational community, the facilities need to be able to support what

063it is that we expect uh and what we have them do. So, the guys, you know, when they come and talk about finances, we'll talk about what that looks like. All the decisions do not need to be made about the athletic fields right now. What we will ask the board to move forward with next week is that multisport complex, the synthetic turf and the parking lot. Um, and then as well to do the the stadium field has to be redone. Um there's discussion about field as Phil talked about you know here at Springton Lake uh to put a synthetic turf in you know where the new track is being constructed um you know and then those two fields you know fields two and three which would be for further discussion. Same thing about lights. I

064think that's a later discussion for the board to have um because we need to move forward on the other ones. believe that, you know, the best piece right now is is looking at the stadium, that multi-use complex, uh, and tying it together with what we're doing with the K1 Center. Carlen, just a question on timing. Um, the stadium, I I know we said that the, um, the new fields, the newly constructed turf fields probably wouldn't be ready for use until 2028, but the stadium itself, the stadium has to be rebid has to be done next year, right? This next summer, right? Right. So we will bid it out next winter. Looking at at Dennis next winter sometime. But that that will be done regardless of what happens with this. That field has to be redone.

065Right. So that's a separate and apart cost than what's even being presented here. Correct. No, that's included in here. The this the penrest stadium is included in this. Penrest is not. Oh, it's not. Apologies. It's not. Just the multiplex. Thank you. The new stuff. Thank you. Good clarification. Uh end of life it's so 10 10 years is that yeah 10 years is what the expectation is and that one is this is the 11th season the 11th year that we're coming on. So it's just the end the expectation the end of the useful life of it. Thank you. Sure. And at some future meeting, are we going to have a larger discussion about the turf? We are because we there has to be a discussion, especially for that new complex about what is it what's the

066the turf system that we're going to use, right? What's going to go in there? What did that look like? There are different materials that are available there. How they're doing it today is different than how they did it a dozen years ago when that initial field was put in. So that absolutely part of our discussion. Um we'll have the guys come and present, you know, about these are what the options are and this is what it means. All right, Phil and Jennifer, thank you. Thank you. Thank you. We can make public comment. Well, I didn't see any hands raised. Okay. Um, yes. Go ahead. Well, just let you know, I'm going to repeat what you said, so just keep that in mind. Okay. I'm a retired educator 23 years. Uh I retired in 2017. I

067live on Helms Lane right off of Rose Street. My it's a dog light to painting. I have three objections to this particular idea for a K1. Number one, as an educator, I think K1 doesn't really have sound uh educational value to it. I have friends who have grandchildren in the in the Springfield school district and their kids don't like it. They don't like it that they don't they're not in their regular school with their other kids when they go back to the elementary school in second grade. They're not happy with that. That's number one. I'll let you repeat whatever I said. There's a comment about the Sorry. There's a comment about the K to1 center uh questioning whether it is of sound educational value because the kids don't like the people I've talked to that

068have grandkids in the Springfield school district don't like it. Okay, I understand. It's just that we have dead air. So, if you could get to the point number two, I I live on Huntington Hills Lane, which is right off the Rose Street Road. I still have have looked at all of these things that where you say this this uh entrance way for the parents to come in is off of roster road. I can't place it and I drive road probably six to seven times a day. I can't place where you put it through unless you directly through the smeling property. So there's a question about where exactly the entrance would be on Rose Tree Road. I forget what I was going to say. My oh my third point is if we're so intent on actually

069going forward with the K1. I disagree with the location because of not only the traffic issues, but I hope most of you are aware that they're going to take out the clover leaf going over 352. That's going to come out and they're also proposing a traffic circle at Baron Road and 452. Oh, that's great. Um, there's also a question about uh traffic issues. Um, the issue of the clover leaf. I guess this is with PennDOT and uh what is that? The traffic circle. Um, that may be put in. Okay. At Baron and 452. Okay. Thank you. My fourth point is there was somebody intent on going forward with with the K1. Why not put it at the Franklin Station property? There's tons of property out there. There's a suggestion of uh the K to1 center

070at the the Franklin Franklin Station. Franklin Station property. Okay. All right. Thank you. You're right next to police station, not a daycare center there. All right. another comment question. I went online and looked at the study. I was I wasn't really understanding how we're gaining fields um with putting parking lots and loop roads and stuff in. Okay. Maybe I'm just not getting it. Right. There's a question about the athletic fields and how we're gaining additional fields and parking. I'm just asking, is that it? Okay. put more parking in and we're like how does that lend itself to gaining athletic fields and maybe I'm just not understanding it correctly. So we're actually gaining competitive fields as opposed to field of just grass that are not typically used as competitive fields realignment. Oh no, we're we're gaining

071an additional softball field. um that's there. Uh it's moving where soccer is typic is has been played for a number of years on grass. It's realigning where that is. It's going to be turned turned a different direction. Um where the parking will be is not currently used as a competitive athletic field. Uh it is a grass field that's out there. There's a lot of grass that's there that is not used where field one is. No, field one is all the way up top where there's a softball field. Is that going to be something? It's going to be a soft continue to be a softball field. It'll be used for competition. So, there's question about is that if if I'm talking about field one um and field one as a softball field and I believe they

072a practice field that they've used up there for soccer and and field hockey. Um but once the second softball field is open, they'll play softball up there have competitive games from Rose Tree Road. Will people be accessing those fields from Rose Tree Road? Not in a design that that that we have right now. Um that certainly could be a future discussion with the folks from Middletown Township. Um but we're looking at making access from our parking and from our lots. Uh there'll be hard surfaces that people can get up to those fields. All right. Um drop off on Ro Street Road. I just a I don't think that's still good because everyone's going to drop their kids off. Like we're deluding ourselves if we say they're taking the bus because they're not. At least like

073probably half of them will not. And then B, if they go out on Baron Road, I mean, I appreciate the thought, but they're just going to go right around the corner down Painter and on Rose Tree again. So there's a just a comment about the the entrance and where people will actually what roads people will actually use and just sort of a question about you know um how effective our design is in terms of navigating traffic. Okay. Teresa, can I just I I want to confirm something about her question. I think it's that some of the fields that we have are not well used or used at all because they lack access. So some of the fields that are going to be worked on and providing these roads are actually going to be providing access

074to fields that aren't currently used very much. Is that correct? It it is Shel. One of one of them is the softball field at field one. Uh that is that is asked about it's not currently used as a competitive field. It's used occasionally for different things uh during the year but is not used as a competitive field. our our softball teams, varsity and JV, currently play over at Ball uh in media burough. And I just wanted just a couple things about the initial questions and comments. Um we're very excited about the the K1 concept uh and what that means educationally in terms of of literacy acquisition, uh child development and what we can provide for those children. Um I've had the opportunity to talk to a lot of parents and a lot of folks in

075the community uh and our educators. Uh we are really excited about what it's going to mean and the difference that it's going to provide for um children, for families, and for our uh our elementary schools. Will it take some getting used to? It's different. It's it's definitely a change. There's no question about that. But we are very excited about that. um concerns with PennDOT, you know, there there are a number of Pendot projects that are ongoing and you know, one that even will impact this property. Um you know, with what it's going to look like, how they're going to redo Rose Road to come into the light, you know, going into the Granite Run property. Um you know, and and that's all scheduled right now that they're saying that's 2030. Whether that actually comes through

076in 2030, we don't know. Um but, you know, that's uh that's where we are. But yes, we are we're really excited. Um and why not put it at Franklin Station? We don't own any property at Franklin Station. I'm not aware of any property that is for sale at Franklin Station. I know that there is a a debate going on about property over there and the the contingency to build a warehouse that's there. Um we selected the property because we own it. It's zoned appropriately. It does not need to be reszoned. Uh the Franklin Station property would need to be reszoned. Even if we were to find somebody that was selling it, purchase it, and then to go through that process. Um this makes the best sense. It's fiscally responsible. It meets the needs of a

077a district that's continuing to grow. It allows us to meet the needs of not just the size uh but also to enhance the educational academic opportunities for children. Sorry. I'm sorry. We're um we answered your question. I I see we have someone else. You have a question or comment. What does that mean? Um well no the student services is not going to be in that section. There was an earlier discussion about it but it is not in this plan. Is it is the question is what is student services? Is that what you were wondering? Student services is one of the departments we have in the school. It oversees special education 504 counselors school psychologists school nurses. uh all of those services and things that are provided to children that are beyond just the traditional academic

078or curricular side. There have been an initial discussion about locating offices uh in the new building. Um and because of the this the shift in space, we will not be locating them in that building. All right. Sorry. Could you just wait one second? Um cuz we Is this an addition a new question? Okay. Actually said that somebody at one of the cave good ones you met with said they wouldn't do this again if they had to do it again. So what happened with that comment? Like I just want to know why. Like one of you said it. Okay. There's a question about something a board member said. I have no idea um about that. So, okay. I anybody Okay. I don't know. We have tape. So, I mean, if maybe you want to send an

079email if you find the the tape um on YouTube, but you just bought the land back in 2021 with this plan in mind. So, and I don't understand because we originally sold that place to Riddle and Riddle didn't even use it for all these years because I don't think it's good advice. So, let me clarify. We did not actually purchase this with this in mind. When we bought this property, we were fully engaged with the Edgemont property. We bought this as potential insurance because how often does land come up for sale? As we all know, never. And then we're stuck in situations. So, it came up, it was attached to one of our properties. It seemed like the thing to do so that we would have it in case something happened in the future. It

080just so happened that future happened much sooner than any of us expected. We had no idea that this would happen when we purchased that property. Thank you, Jackie. All right. Um, thank you guys. All right. Let's uh let's move on. Next up, we have uh debt financing. Raymond James. Thank you, Dr. Dr. Napsson Williams. Um, excited that we have our two two of our finance folks here with us. Uh, Ken Phillips and Brad Remig are here to provide an update on the financing options. Uh, we've had a number of discussions. I feel like the the team has been here quite a bit over the last six months, which is uh has been nice. So, I'm going to turn it over to the guys. Um, they have a number of things to show you and and

081then some discussion for the board to have for next steps for direction. Tap this right when you see the green. Oh, there you go. Got it. Ally sends her best. She had elementary graduation this evening. So, um, so you're stuck with Brad and I. Um at our last meeting on May 8th, we talked about several different uh plans going forward, what we need to do under act one. You know, you're in the process. You just heard uh obviously your architectural firm go through the their updates and we talked about uh obtaining some money this year uh toward probably in the next three to four months as you start to go through continuing planning stages. Um you have some money from the 18 issue that you're using for projects and that you know is going to

082be used. So we wanted to get some seed money. So, um, there is a resolution. We talked about the lawyers that, you know, we had your approval to go ahead and speak with the attorneys. We spoke with the attorneys. And at your June 12th meeting, there will be a resolution on the table for a $15 million borrowing. That's all. We're not going to do 80 or 130 or anything like that because later this year, probably going into the winter of next year, we gave you several different options on how to fund it, whether we use level debt financing, wraparound financing. And in the meantime, in the last three weeks, we've also reviewed with the administration some other ideas that we don't need to worry about tonight because it's not important that we will talk about

083those ideas as we continue to go through the process, as you continue to make the the educational decisions with respect to what the project's going to look like. Okay. So very simply, the resolution that will be put on the table next week, um, put together by your legal team, okay? It's not Brad and I, we're the finance team. It's it's the legal team will authorize the incurrence of debt. It will say 16,500,000. we're only going to borrow 15 million, but in order to file at the state of Pennsylvania, you have to basically uh give them some cushion. Okay? And we want some flexibility in how we're going to structure the debt. Um so we have structured with the legal team. We have uh put given them the parameters for the financing. Um and that will

084give us again flexibility when we meet with you probably Um, I'm going to say in the late late fall, it may even be around the act 34 hearing, but we really don't even need the structure technically for that. But probably by uh February of next year, we will want you to have made the decisions, final decisions on what you want the structure to look like. So, we had total flexibility now with respect to this resolution that you're going to be asked to adopt on Thursday night. Okay. My only comment was, as Ken mentioned, that it's 16.5 million for state law. The intent is to borrow 15. And the reason we're suggesting that you do it this year is if you borrow $15 million or less in a calendar year, you're determined to be what's called

085a small issuer. So any interest you earn on that money for a three-year period, you can keep. Typical rule is if you borrow money tax exempt and you earn a higher rate of return on the investments, you have to give the money back. But partly in 10 of the 15 smallest issuer whatever you earn for three years you get to keep. That's part of that first draft. So um with your nod of the heads or whatever we need to give tonight we'll contact the legal team because they need to advertise. Okay. So there'll be an advertisement in the newspaper that you'll be incurring debt on uh June 12th and by resolution. And um that's pretty much it. that gives everyone the ability to go ahead and start the financing of the first 15. Okay. And

086I would say I'm comfortable with that based on your last presentation and where it looks like we're headed. Great. Thank you. I'd like to thank uh the administration team here uh for our conversations over the last 30 days. Uh we have some good ideas that we want to bring before you in the next couple months. Again, not necessary this evening. Um, but I think we have some uh good options for you as you not only plan this but then look at, you know, the things coming down the road. Any questions? It's a legal document, you know, a lot of reading, not very exciting, but it's just basically giving the full faith and credit backing of of roster for the financing. Quick um question. Uh, I know I should know the answer to this. You guys

087gave a really great presentation on why we're in a good position to borrow because we have not borrowed any money in quite a long time and we are almost at the end of all of our debt service. Um, and also what it means for the average taxpayer and how this will impact them. And I know the impact is very little because we haven't borrowed money in such a long time. So, is that presentation somewhere that the public can access because I think it's really important information. I think it's going to come up again and again by other people. It is. Yeah. Including all the calculations about what it means for the average taxpayer and all that kind of stuff. Yes. It all that information is on the website. Um, if you look on the front

088page of the website, there's a a link uh that goes to schoolboard presentations. Click that. It open up a new page. Scroll down and you'll be able to find Great. be super clear. Borrowing this money is not an impact to the individual taxpayer. It is an impact to our overall operating budget, not the individual taxpayer. Correct. And but I just wanted I know that make sure the way we're talking about Correct. And I know that the new school and the financing and this particular trunch is not necessarily directly tied to the new school, but there's a long-term plan that was recommended. And I think it's really important that the long-term plan in conjunction with all the discussions about the new school should be front and center for everybody to find super easily. Any other questions

089for the guys? Okay. If not, we appreciate it. We'll be in touch with the legal team and uh that'll be on your calendar for next week. We have we may have a question or comment from the audience. Sure. I'm sorry, I can't hear you. Um, I'll have to check the legal team. It's a local paper. Okay. Delaware County. The Delaware County Times. Yeah. Delaware County Times. All right. Thank you. Thank you. All right. So now we will move to the capital projects update. Dr. Naps Williams. Next coming up to the table is Mike Nolan from our facilities and Dennis Seini who does our construction management. Gentlemen, good evening. We're about uh a little over a week away from some major activity when school starts, school out, I mean, excuse me. We have been doing some

090work over the last month and a half, but it's going to get much more intense at every every single school has a major project this summer. Every single school has a major project this summer. Um, let's go through them quickly. Uh the upgrades for lighting at Pancress, the fixtures are in, I'm told, and they'll be starting soon as school is out next Monday. Yep. Yep. Friday, Monday. Window replacements and skylights, I'm told. The window delivery is sometime this week, hopefully tomorrow, but again, they will be starting next week also. The skylights still in fabrication. That's a big item that'll probably come in maybe in July. Okay. The track replacement we have drawings have been revised. Administrative review by conservation district is in progress. We expect to get comments back probably the end of June for

091the track. At that point hopefully we can go out to bid in early July. I still think we probably should count on early fall construction for that track. Okay. Glennwood and Rose HVAC. They've been working second shift and that will change starting next week. Air conditioning is moving along just fine. No issues with equipment. I did sprint Lake. Um, if anybody's been out there to see it, we have the foundations are in for the new addition and the toilet rooms are framed out and the plumbing has been roughed in for the toilet rooms. The furniture has been ordered for the cafeteria. Penrest High School, Indian Lane. Again, that's consumer family science TV studio and the five science rooms in the EPA at Indian Lane. Furniture I I think I'm a little bit ahead of the

092game here. Furniture has not been ordered yet, but it's in the process of being ordered. Okay. Shop drawings are in progress and construction again as soon as school lets out. And our last air conditioning project, which is summer 2026, is for media and Indian lane. And we're in the design phase there. Uh you'll see as as it's coming up a pre purchase of some major equipment that needs to be approved tonight, but bidding for that is scheduled for the fall of 2025. Construction 2026. Will the um track construction here at Springton impact football season for the kids here? Yeah, it it does look that way. Um I've been in contact with Caitlyn Judge here and um the other um entities that rent our property um to kind of give them the heads up already. But

093yeah, it does look like it may impact football here. Um we are going to line a football field for them to practice on a different area. Um, so you know they can practice and Caitlyn's also gonna talk to Chip Hollinger about maybe having some games over there. So we all we are working through through that. No problem. Any questions on project status? Uh we also have uh like Dennis said we had to pre have questions. One more proposal for me. Correct. Colonial electric supply. Yep. This is I just discussed the pre-purchase of some major equipment. We want to do this under co-stars so that we don't have to go under the contract because it's a really long lead item. So this is a direct purchase for a main distribution panel. This is for Media Elementary

0942026 capital project for air conditioning. Five, six months. It's a long Yeah, exactly. It is a long lead item. So yeah. Uh to add to that, yeah. So 25 20 to 25 weeks lead time on that. So that is ordered now, right? Then that will be approved tonight hopefully and ordered. Yes. Yep. So, so we can move forward next summer with that project. Um, we also have some renewal contracts. Um, pretty much the same every year. Um, I can go through them real quick. Um, Alberia Energy for our building automation system. Um, or, uh, Springton Lake, Glenwood, and Media Elementary. Um, we will be switching over to Johnson Controls with our new projects. Um, so that's just to get us by for the time being. Um, Cintas, uh, fire protection. Um, again, same thing every

095year. They come in and inspect all of our fire systems every summer. Proasis Water Treatment. Um, they come in uh, every month uh, some some every other month to make sure our hot water boiler systems and our chillers are operating um, up to standard and the water's good for that. Mainline Pools. Um I'm on the phone with them daily keeping that pool running good. So they're And is this a new vendor? Mainline Pools. Mhm. No. Okay. They are not. All right. No, they they are the vendor that we that when I got here we were using and um we're continuing to use. They're the same vendor we've had for like the last 10 years. Yes. Well, I can't speak to 10 years, but when I uh arrived here, that's who we were using. So, they

096were the vendor that was here when the filters failed and hadn't been replaced. And yeah, I I I kind of asked that same He's just telling y'all he had been here that long. You got to ask somebody else that question. Okay. Yeah. Well, I I mean it's a serious question. We didn't have a pool here for almost 20 years or 15 years or whatever because it it drained and we couldn't find the source of the leak. So, we had no pool here and the new pool opened what 11 years ago, 12 years ago. Oh, I it's a serious question, but he just doesn't have the answer in I I find that answer out for you. Yeah. Yeah. It would be important because I will tell you that that pool didn't just have a problem last

097year. It had a po problem ever since it opened with murky water, burning skin, respiratory problems, and things like that. So, if if it wasn't proper if they weren't properly maintaining it from the get-go, what what are they going to do differently moving forward? I must say that the pool's operating properly now. Um, we did spend a decent amount of money to get it that way. Um, and mainline pools did do that. So, um, as of right now, I mean, they haven't they haven't been a problem. And and I will say that, you know, Mike led the charge back in December and into January, you all recall when we had the issues and and we could not use the pool. We were out of the pool for a month. Yeah. We had we had structural

098failure of the pump system um that needed to be replaced. So Mike has led that and has been intimately involved over the course of these six months to see where we are. But we'll find out. I'll get information from the board um by Tuesdayish or so of next week just about the history. It would be good to know what happened because it was such a colossal failure of a brand new very expensive capital project that we made and people complained about it for years. So how where did things go wrong? Was it on our end? Was it on mainline pools end? How did things go so wrong? I do appreciate everybody fixing the problem, but certainly, you know, you don't want to necessarily reward someone who didn't necessarily do the the proper thing in the

099past, but and we're not sure who actually did it. I think that's important to to underscore. So, when we get that information, um that'll be important. Yeah, there was Yeah, there was a 10-year service that that may have been overlooked um that we took care of um to change everything in the filter. um that and a a couple valves that we had replaced um a few months back. Um so once I think we got that all under control, everything all the chemicals and everything started doing what they're supposed to supposed to do. We got the proper uh flow to the pool. I think that was the main issue. So well, and this is for an annual contract. Would it be possible to discuss more of a monthly contract with them as sort of like a

100um you know while we're making sure that we're still satisfied with their service rather than sort of engage them for a full year? Sure. Um I also uh there's another company that we use for our lifeguards um I am Pools um Ted Woolery and I use him not only we use him for lifeguards um but I also use him as a very I think trustworthy opinion. Um, I actually had a price, we have a leak on the pump right now and I got a price from Mainline Pools and I also got a price from Ted and I'm going with Ted. Um, because even though we have a service contract with them, that doesn't mean we have to use them for everything we do. So, I am going with uh IM pools for that repair. Um,

101mainline pools part of their contract is to come in, test the chemicals. That doesn't mean I have to use them for everything. They're just they come once a month. They check on everything and then um as far as any other repair I can get someone else to do that. Yeah. Well, I think when we had all those problems few months back, I I talked to multiple vendors about the issues and um I did have mainline do it. Um but that's not without doing the homework to make sure that we're doing the right thing to get that fixed. So, so yeah, I could definitely look into, you know, maybe a monthly contract or, you know, but again, like I said, I think for them to come in, they're they're coming in tomorrow. Excuse me. We have

102to do a couple things, but I spoke to Mr. Woolery to get his opinion, too. So, you know, it's all about keeping keeping the right contacts, right? So, any other questions on the pool? Um, also we have CM3 who does our um service on our chiller at Springton Lake. Um, Mardini Industrial Power who does our generator service monthly and I believe that's it. That's all I got right now. Thank you. No more question. All right. Thank you. Um the next item on the agenda is for the seni construction services. So we look to approve the um agreement with Dennisini who just left um his uh it's a 2.8% 8% um increase from our current year, but just what we've noted every year is he's never going up to the total of his um scope of

103work and estimated maximum fee. So, we will have that on the um agenda for next week. Uh next, revisiting bus patrol. So, back in December, we talked about Bus Patrol and how they would like to start collections. And then we sent out I think I sent out like a it could be considered a lengthy email um with like answering some of the questions that the board has. So, we are just revisiting. I just need to know are we fine with moving forward with collections or do we want to tell them no on collections? Either either way. I know we we you sent the board additional information and we got something from I think it was the local Yeah. one of the police department. Yeah. Yeah. Upper Providence that provided some more detail about it. So,

104anybody have any questions or comments? Because it I felt a little better about the additional information. I agree. I mean, again, I think what's the point of having it if we're not collecting on it? So, um I'm all in favor of collecting on it. Okay. If everybody then we'll I'll just reach out to them and then they'll start that process. All in favor of collecting, but I'm also still concerned about the level of uh disregard for the tickets this past year and what if anybody has proposed anything to help with that because that's crazy. The level of people passing. That's what I'm saying. That's what I meant. And that that is a concern. I mean, I'm wondering I mean, for our community, maybe there needs to be something pushed out if possible. I mean, I

105think it's it's clearly a larger issue. And I'm not saying it's, you know, our students or it's some it's people in this community, some people and people driving around it. Maybe some we could push something out um to make people more aware. Um, I think that would be important because it was it was like really it's it's a lot and there are some key I mean the report identified specific locations where these things are happening. Maybe there's a way to to sort of put up signage in those areas warnings or something you know that people are being I don't know something that would be proactive to to get that under control because that's really it's dangerous. I mean I don't mind the revenue but it's dangerous and it's Mr. We'll work um with Barbara Wilson

106as we get ready for the opening of the new school year to do a campaign to make sure that that's out, remind folks about what the rules are, where it is. We can have conversation. In fact, I can add to the list uh Mr. Harrison when we do the tabletop exercises with the first responders and the folks from the different municipalities just to see what else can we do with those hot button areas where we see more issues. We can do that twofold going into uh 2526 academic year. Thanks. And I think reminders about what the rules are just because, you know, it's been a long time since I was 16 and took my driver's test. And um I know one of the big hot spots was on the four-lane section of 252 in front

107of Rose Tree Park and a member of my family was re-educated on what the laws after receiving one of those tickets. So, um it was very educational. So, if we could remind everybody what the rules are, I think that would also be helpful. Yeah, that's what I was saying about providing information to the the students and the public. Just, you know, hey, you know, just remember, you know, you studied that book and this is in here. Um, and whatever needs to be included so people are aware that it's just we're just not doing it to do it that this is a a a serious issue. Yeah. Okay. Um, next. So PSBA delegates is a little earlier this year. So we need to um select three voting delegates is also not in Mechanicsburg this year. It's

108at Kalahari I believe. Yes. So I need to So prior to Tuesday, if whoever wants to be a delegate can let me know. But we need three. Yes. They a lot of changes on a Saturday in mechanics school. Yes. No virtual and it's Sunday. It's like Sunday to Tuesday is the No, no, the assembly is but there's a there's a there's a an event associated with it day, but the there's a conference that meets up to it. So we need people to Yes, we need three. Well, up to three. So, you know, and I will say, you know, will be flooded tomorrow. I will say having gone, it's really valuable for our school district to participate and we have not in the past and this is a chance to really shape PSBA and you know

109what their priorities are and sort of the tone that they take. I've done it. I have done it. We have participated in the past. Oh, we have. We have in the past couple of years. Prior to that, I don't know that we have a lot. Oh, okay. Yeah. But I mean I'm Yeah. I just want that clear. We have years something. Hillary was there. I'm just saying I mean if no one else is going to do it, of course I'm going to do it, but please don't make me do it. So, as the one who was in the room last year, I will say it's enormously beneficial to go in person and meet other people. And I think that there there are some really good proposals that don't get a lot of great traction and

110they get shut down with procedural things and all sorts of stuff and it would be really helpful to have representation. I agree 100%. It would be really helpful to have a lawyer be one of our representatives to be able to address their parliamentarian who does not always have it. My daughter's 15th birthday on that beautiful day. So we shall find out another time. Maybe people can think on it and uh decide. It is on a Tuesday. People got jobs, but you know, 2:30 Halahari Resorts. How far is that? Was that two hours? Two hours away. Yeah, I don't drive that far. I'm out. I'm out. So, maybe think about it and uh get back to me. Anybody? And Hillary's not here, so maybe Hillary's going to go. Well, there's a bunch of us from the

111DCIU who are thinking of going, so I'm I'm All right. So, we got two. We got Ken, Hillary, and Shelly. There we go. But put Hillary a question mark, but but she not here. So, that's her. I'll see if my family wants to take a trip up to the water park and I'll get back to you. There you go. Okay. And definitely Shelly and Okay. Thank you. Um, so pretty much the remainder of the finance agenda is all of the appointments that we do through this year. So if you want, we can just go through them really quickly. If you have any questions, just let me know. Agenda consent agenda for all of Yes. Look at all those great things you do, Vanessa, for no addition. I mean, we didn't really just go past that

112so quickly. Um, the question rates, right, we do this every year where we slap all these additional responsibilities on Vanessa. Is this normal? Do other districts run this leanly? Yes, they do. So, we do want to recognize how much Vanessa does. Thank you. Yes. Um, no. Maybe then there's um change orders. So, this gives me the approval to move forward any change orders and I'll do like I've done in the past, send them out and let you all know before I sign them, but just so to not hold up any of the multiple projects this summer. Yep. [Music] Uh, oh, yeah. Do we have some What are we selling? I'm not sure what we're selling. Oh, it might be food service old mixers maybe, but I'll check and let you know then. Um, that's my

113newest one, the Delaware County Public School Healthcare Trust. So, we previously approved that they had sent the wrong date. They thought it ended the in June 30 of 2025, but it actually ends June 30th of 2026. So, let's just add in the next year. Yes. And then budgetary transfers, budgetary comparison report which will be posted tomorrow. Thank you. All right. Are we good? Any questions, comments? All right. Moving on. Education and wellness. Scotty, I think you're starting. Yes, I'm going to start. Is that okay? Yes. Um and Dr. Kunright, you can go ahead and go to the presenter table. So um I am standing in for Mr. Doerty who is graduating his third daughter this um long weekend. Um so I am going to be presenting um two presentations regarding the survey. Um, and uh,

114if you have questions that I cannot answer because I was not a part of of this project, um, I'm going to take them and I'm going to get back to everyone. So, I appreciate that. Um, but we will go ahead and get started. Um, with the sense of belonging survey, um, this, as you know, took the place of our youth truth survey. We followed that same model in that we um conducted the survey just once this year. One thing that we've already decided that it will be um administered at the beginning and at the end of the year next year to get better data. So kind of moving forward with that. Um they were looking at sense of belonging in our school in particular um academic challenge and school culture. Um and this is really

115um if you think about the the liker scale that was used it was a five um leveled scale. Um what Mr. Doerty has put together is just the questions um and then whether it was a strong response um or whether it was an area that we needed to grow in maybe a little time. Um this is just again indicating one of our our strengths is um the relationships we have with our teachers which we knew that our great teachers um some areas that of for growth um the students looking at all of our schools we're talking just about their classmates um do they notice when I'm doing something um good in school um and do we feel like we're treated with as much respect um as other students in the school. So this was an

116area that came in um kind of about a three instead of very strong or always and I know this is not your involvement but do you mind if we go back one for a second? Sure. Classmates at my school notice when I'm good at something. Just again belonging with what is the culture like in your classroom. That's something we work on with our um responsive classroom and our morning meeting and kind of developing that so students would know what kind of things that would be complimenting one another encouraging one another noticing the talents then okay uniqueness of of our of each other is something that we really talk about because I can definitely see where teachers I guess I would depending on the age it might be a little bit strange to think questions were

117based on questions that um were introduced to our students through the youth truth over over the last three years and others were questions that came up when the committee met to design. Can you So you're listing all the prompts. Okay. So these were go if you can go back a slide. So these are the prompts that they had to rate the questions. Yeah. These are the questions and they had to rate it on a scale of one to five. Yes. How much they thought that applied to them. But we don't have what the average scores are for any of you. We don't Mr. Doctor didn't give them for this survey. he did for the next one I'm going to show you that we are going to take a deeper look at this. These are just

118the kind of the initial okay organization of because we just got these responses back and he wanted to get them to everyone okay before the end of the year but we will be looking at them in greater detail. Okay, that makes more sense because I'm like the first one says it was really great and the other one says we need room for improvement. I'm like how do we know that? So okay, thank you. Yeah. Can you remind us what grade levels took the survey? 3 through 12. Thank you. Yes. Some other areas of strength when we're looking at our academic achievement and school culture. Um particular for the elementarymentaries was safety. Do you feel comfortable um asking for help in class? Um how do you feel when you come to school each day? Just very

119positive. Um students were always feeling comfortable and and that was a strength of ours. Um, another one, do your teachers, are they available to support you? Um, and how well do they support you with understanding difficult concepts? They're both areas of strength. Um, for this one, an area we need to grow. Um, and this is again something that we've seen in our in our youth truth over the last three years. 15% of our students um report school work being either too easy um or too hard. um 50% of the students reporting peer interactions as mostly respectful. So those were two areas that we wanted to grow in. Um really does point and you're going to see this in the next survey a little bit as well. The one that um our families took. Um when

120you think about our MTSS model where we really do measure whether our um curriculum and instruction is being accessed by our students, we want a at least 85% right. that's what you can expect. Um, so that kind of falls in line right with our MTSS triangle, that 15%. And that what really are next steps? Um, Mr. Doy is going to be doing a deeper look at this with administration and then with teachers. Um, really an analysis and response and then coming back with goals to the board. This is hard while we are on Zoom. I apologize. So, this is the parent and and this is a little bit different format. He does have um a little bit more um data organization in this one. Um but this is where our parent and guardians. Um I

121took it myself as a parent in the district. Um so, our engagement and school climate. So here you can kind of see um this was the liyker scale for this survey and you can see the total number of responses. Oh I had a question about this before you move on. Um I was just wondering what the total was total number of families. What was your response rate for this survey? You know I'm not sure but I will get that for we have the total number of people who responded but I'm not sure you know when you think about we have about 4,000 students. So, I'm not sure what that percentage Yeah, I was just about, but we will go looking at for your response rate. Yeah, thank you. Um, looking at relationships, how comfortable do

122you feel contacting your child's teacher um or principal with questions and concerns? 89% of our families said comfortable or somewhat comfortable. How welcome do we feel? 88%. How well does the school respect and celebrate cultural diversity? 80% said very or somewhat comfortable. Child school promoting an inclusive and respectful environment for our students. That was an 88%. How often do you participate in school events, parent teacher conferences, PTG meetings, school activities? 85% said regularly or occasionally. School communication regarding important updates and events. 92% of those who responded said it was very or somewhat effective. Do you feel your school values and considers parent and guardian feedback when making making decisions? 73% yet said yes always. That was together um or most of the time. And then for school safety, how um safe do you feel your

123child's school is? 89% said very safe or somewhat safe. And those are the questions for the family survey. A couple of questions. Uh the culture question with 80% very comfortable and somewhat comfortable. Um is there any thought about this? I mean our district is 80% white, so I'm not sure this is a a helpful way of asking this question. uh trying to find out more about people who are outside of the Well, I mean, I think the one concern I would have I definitely take your point, Ken, but like it's not just a color thing, right? So, I feel like this question is broader as well because it it encompasses and if you want to parse it out, that might be a different conversation as far as how to have a question in a survey.

124But when I would read this, I would think about all types of ethnicity, religion, um, nationality in addition to to race, right? So, sure. But I I I still think it holds that 80% is when you're looking at uh diversity of groups, some of which some of which are represented by a small number of people, having uh just one number that's 80% is not a way to represent It's such a big number, it's hard to unpack, right? What exactly does that mean? What is it showing us? I absolutely agree with that. I'm just saying I would be very careful to not just say because we're 80% white. Like that's a broader question, ethnicity. I was I was just using that comment as a way of pointing out that this doesn't get to the heart of

125the because who are the 20% is what I think what you're getting at. Yeah. This also goes back to my question about your response rate. Do you know that you have a representative sample of the families in our school district? Um, as we interpret the data, it's helpful to know kind of what that was and what the margin is on that. I will certainly mark that. Yeah, that's Yeah, absolutely. I know Bill did some more work um Joe about um specifically related to holidays and cultural celebrations and we might want to roll that data into this as well. You did I can get I can Yes, it's what we he presented to um or what we shared with policy committee. I get that out to the full board. And again, of course, the communication and

126feedback number is the lowest we have here. Um, I know we have a communication plan that we're that working through, right? So hopefully that'll help address some of these issues. And uh, and these were just oneoff questions. Am I am I right in that? So that we don't have any sort of further correct. Yeah. So, next steps, as Christa talked about, um there'll be discussions going into the summer with the the administrative staff at each of the buildings that'll focus specifically on, you know, the responses that came into their schools, both the raw information um and then the breakdown of that information because it it does, you know, kind of guide us in directions for what do we want to ask in the fall, right? What is that followup in what areas do we want

127to go deeper? Uh and what does it mean? um they were because it's the first time we've done it this manner, they were more broad rather than being more specific to kind of get the big picture look and we will start to drill down a little bit. Um but we'll work with each of the principles uh as they're developing their own plans within their schools about what does it mean and how do they respond. And if you just look at the numbers of representations, it does seem to be skewed towards the elementary school families based on the sheer numbers of people who responded. is not atypical from parental participation and events and things, you know, but great. So, um Dr. Kunrod is going to go ahead and give us a brief update on I believe

128strategic our strategic plan. All right, good evening everybody. Um, so we're gonna be taking a look at this evening is just kind of what are the next steps in taking a look at a strategic plan for the district. Um, and a strategic plan is obviously about planning for the future, going into it with a clear idea and and um full input. So the two things we actually take a look at always usually are where are we now and or where we are now sorry and where are we going to be in the future. Um so where are we now? We are you approved actually the comprehensive plan which we submitted to the state u back in um March um was due on March 31st. We turned it in by March 28th so we were ahead

129of the game. um that is a legal requirement that we have to do is the comprehensive plan like we talked about um a couple different times over this past year and a lot of things that are in there are ones that the requirements that go into that are usually ones that are tied to various pieces of legislation that we need to be able to show that we're doing X Y and Z and the planning the documentation that we provide in those plans in the gifted plan in the special ed plans in all of these plans is how we provide that information to the date um that we are complying with um with the laws and the regulations. Um but within that we did um build on the priorities that were established through Dr. malash with

130the idea of you know designing and implementing instructional model focused on effective pedagogical practices to support individual student success um and provide an environment that promotes greater opportunity to increase dep increase depth of understanding for all students. So these are the kind of the broad priorities we took a look at in looking at the academic components of these plans. Um the goals we set these are kind of put into the framework of what the state requires them in that comprehensive planning uh portal which is everything has to be tied back to the data that is provided in the state's future ready PA index. So we did the goal one was that basically meeting um the Pennsylvania standard for growth in our assessed subjects. Um oops I just asked a question. I'm sorry I might have

131just missed it. So these were goals from the comprehensive plan. Yes. Okay. This just kind of this is to give the this is where we are right now and then how we're gonna what the next steps are because that was actually some of the questions you were asking last time is okay we've got this now now what and goal two was again um again focusing on uh achievement goals um particularly in ELA um I keep on doing that we go strategies and the strategies we talked about that we are implementing is the adoption of our new uh K8 ELA program The K to5 being the CKLA the core core knowledge language arts which we approved and then the um sorry K5 and then the 68 is the Amplify program um structured literacy which we're already

132starting to do some professional development with staff regarding structured literacy and the science of reading uh the implementation of the block schedule and continued emphasis on differentiated instruction. Okay. So now where are we going to be in the future and that's the whole purpose of the strategic plan is to try and figure out where do we want to be as a community. Um so the idea is the why we take a look at the process and a very very general timeline. So why a strategic plan? Uh to ensure consistent thoughtful progress towards the goals that we set and develop along a longer time frame to affect consistent implementation, monitoring and evaluation. That that longer time frame is the key here. The comprehensive plan that we're required to present to the state, we have to submit

133it every three years. The problem is if you do something in three years, you're almost barely getting it off the ground before you're trying to report and decide is it effective or not. do we go forward or not? So typically strategic plans you're looking at a more a five to six year. So you have time to actually implement something, see how it's going, make adjustments, and evaluate it before you're trying to go forward and see where we go from there. So that's in a nutshell that that one of the main components or ideas of doing a strategic plan is yes we will meet the state requirements and we'll fold those into our strategic plan but to do it really effectively we need to have this longer outlook beyond just three years. Um so what are

134some of the major components the ideas of it why doing it? Um obviously when you're planning and putting as much forethought into it, you're not putting out fires. You're actually looking how do we improve. Um so that is student success. Um resource planning obviously we've had a lot of that here tonight. Um but again budgeting takes time and to do it really well it needs several years not just one year or not just monthtomonth. Obviously, community engagement and bringing in more people from the community, the different groups that are involved, parents, community members, educators, shop owners, um and and students and to to get in the different points of view. Um when you have it structured, then it also gives some adaptability um to account for things like changes in enrollment, to really think of

135things. Um and then accountability again make sure everything is open available for people to see to make it people for time to to check progress and how we're doing. So the process um again it follows along this idea of structured decision- making. you create this one where it's it's done according to the goal, according to the plans you've set, the mission, the vision um and everything. Stakeholder alignment again doing a strategic plan aligns to what because everybody has a voice in it. Um data driven approach obviously um focus on not just okay what's our academic um the state assessment data but what are the other data that are important. So things like the culture surveys that we just did, things um research trends, what are we seeing around, how are we incorporating this into where

136we're going and how we're making decisions going forward. Um again establishes uh consistency and accountability. Everything's clear. It's in the open as to why things are being done. Um and also to track progress. Um and then again continue maintain that idea of adaptability when that's needed. So basic timeline um this summer would be to establish the steering committee. Who is going to be involved? Volunteers um in the September work on vision and mission. We have a mission and vision of the district. Start from there. Does it need to be altered? Do we need to be refined? Is it good as way it is? Those are decisions that would be made um or recommendations that would be made then back to the board here. um data collection and organization September October it'll be actually going on

137we'll be working on data collection and stuff um all through we don't stop with that um we do put September and October because a lot of the state assessment data from this past year will be updated by that time um usually the growth measures come in in October sometimes early November they always just say early to midfall that's as specific as the state will give us until they say guess what it's arriving tomorrow Yes, I'd like those guidelines just just so you know. Um, obviously then comes root cause analysis. So the things that we're seeing in the data uh from community com comments to everything else. What are our strengths, our challenges and why do we think things are the way they are? Um, then it's a matter of reooking at priorities and goals. Where

138do we really want to be in six years? And then how are we going to get there? The action planning and then obviously approval um by the board and communication um detailed communication going out. So is and Andy thank you for doing it. Um great information. This we envision this as a as a bridge um with the comprehensive plans. Right. Part of it is why it's not done exactly the same time. The strategic plan is actually the work that that we expect the district to do. Approaching it in this manner allows for a systemic look at how things are done. Shouldn't matter who's sitting in the chair, right? Who's in the in the board members chair or who's in the superintendent's chair. There are systemic things that this district needs to continue to do. And

139this will establish that foundation and give us that range over the course of about five years or so. It will also bridge the comprehensive plans. It'll make the comprehensive plan a little bit easier to do in one sense. Um but it at least have that bigger picture in terms of what's going on. Um so I'm excited uh about the work. It was a good discussion with comp with the comprehensive plan this year. We'll start the discussion. We've started the discussion. We'll continue the discussion into July. Uh I expect that we'll probably approach a board retreat in August. Um and do a big launch with that and the discussion that evening when we are together for there. Um we are going to expect and need a couple of board members to be active and sitting members

140on this committee um through that time. Um very valuable, very important. You know, your perspective and your voice because of your uh legislative role uh is very important as we move forward. So I expect that you'll get some stuff to take a look at uh as a board as you do during the course of the summer. Um and then we'll have more in-depth discussion and retreat and something to roll out and present out on uh at the work session in September. Do you have um a sense of h how you'd like to see the steering committee comprised? I mean, who's going to be represented? Will we have community members who don't have kids in schools, for instance? We will we'll look for community members slash, you know, folks that are involved in business um that

141are engaged and involved. Uh we'll look for staff members and we'll probably have at least one student from the high school um to be involved as well. I don't know that the high school student will be at all of them. Um, but to be a part of the committee and a sitting member to be able to give perspective. All right. Thank you. I think now we have some stuff from student services. That right? Yep. Hello everybody. Thanks. uh everything that is on the agenda from from the student services are contracts uh that just need to be renewed or or approved. Um the SNAP renewal is the software that our our nurses use to to log visits um which we need to do. Um the next several contracts are students who have been currently placed in

142out of district um schools for for their educational purposes. Um so that's us renewing those contracts or working through their ESY placement. So their extended school year um which would be part of their IEP placement is always um an IEP team decision and all these uh contracts were were students that have been placed there previously. There is no student that has been recommended for a different placement. And let's see. Um, letter H, uh, is part of our linking learning to light the game on state contract where our students are able to work in in the store. We're renewing that contract. Uh, there's no change in the cost. Camp Hill is again another student um, placed according to the IEP team. Same with Cades, Overbrook School for the Blind. Um and then when we get down

143to two of our therapeutic facilitators, um they have been working with the district for a number of years and provide a tremendous resource to our students. Um particularly at a time when it it is hard to find therapeutic facilitators. So I'm very excited that we're able to keep um actually we have all three. Um the third person is not on the agenda this evening just because she was away and was not able to get us to the contract so that we could get it onto the board, but we should be able to do that through an addendum. Um so we're expecting all three of them to be renewed for next year. Um there is an increase in their pay um that had gone from $65 to $70 an hour in the five years that they

144have been in the district. There had been no increase in in their pay. Um, and it is a very fair rate to the to the district um, at the $70 an hour. So, um, I thought that was a very reasonable ask of our therapeutic facilitators. Um, and I was pleased to be able to to put that out here for us to approve that. Um, again, the work that they provide to our to our school team is really significant. And then we just have um the overnight field trips from CNI. Yep. That would be Christa. Yes, that's me. Love, which is appreciated. All right. And then going down into human resources, run through these. Uh, Mr. Dockerty, science teacher at the high school. I submitted his retirement. Um, so he will be finishing up. He's in

145his his last week. He just put that through. Uh he's been in the district. He's completed 25 years in the district. Um change in retirement dates. These are the three secretaries at Springton Lake just adjusting their date, taking them to July 1st. Again, their retirements have already been approved. uh resignation of supplemental contract, appointment of professional employees. These are two uh new staff members who will be joining us. We've had some great interviews. Uh reassignment, two teachers at the elementary level, classification change of professional employees. Uh and this is just a reassignment within buildings as opposed to going from one building to another also of classified employees. Supplemental reading Olympics supervisor professional staff to serve as ESY teacher prated supplemental contract. Miss Ko is the she is the long-term sub for the vocal um department

146at Penrest High School. And then these are the policies that will be discussed on June 9th. We have not had our policy committee meeting yet just because of the change in our schedule. All right. Questions about any of this comments? Um, no. This is the only place where I know where to toss this in though. um is uh I guess the Penrest theater group had their awards banquet a couple weeks ago and apparently they gave a shout out to the board for looking at for paying the directors this year and for um bringing on more things and I think I I don't I think the comment was treating them more like a sport. So just wanted to let you know they acknowledged us. All right, I won't comment. It's always nice for the word to

147be banged. It doesn't doesn't happen too often, right? All right. Um I guess we're done, right? I thought it'd be a longer evening, but isn't this nice? All right. Uh oh, yes. Graduation is tank crest graduation is tomorrow morning, right? So, I will see you all there. People 10:15 10 be there around 9:35 or 9:40. People be there before then. You should be there