School Board Meeting - 6/19/25

001regular meeting of the board of education. Please rise for the pledge to the flag. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. May we have roll call? Yes. Elizabeth Doberman here. Mary Lee Hall here. Samantha Hall here. William Hall here. Jeremy Hash here. Jennifer Henle here. Nathan Henle here. James Holly here. Joseph Wilson here. Thank you. All right. I'll entertain a motion to approve the June 19th uh agenda as presented. So moved. Second. Any discussion? Any nays or extensions? Hearing none, that motion carries. I'll entertain a motion to approve the uh May 15th, 2025 minutes. So moved. Second. Motion a second. Any discussion? Any naysay or abstensions? Hearing none, that motion carries.

002Moving on to 4.01. Uh student rep report. Caleb, it's a pretty light month. As you know, school's been out for about two and a half weeks now. We had graduation. Just want to say congratulations to all of our graduates and best of luck on all future endeavors, whether that's college, armed forces, or the workforce, anything else. Good luck. We appreciate you guys. And then uh one other note, fall sports are starting very soon. We've started some warm up, sorry, some uh preseason preseason kind of stuff like training practices. Um, we've got physicals going on until 8 PM. I just went over and got mine, so I'm all clear. Um, so very excited for for another good season. So again, pretty light. Not not too much happening. Not too many dates. So hope everyone's having a

003good summer. Thank you. It's awesome. Thank you for being here. Be out enjoying yourself. Not in this weather. Made it easier. All right, moving on to item 5.01. Uh Dr. Repert, educational updates. Thank you, President. Uh President Hankle, school board. Uh good evening. Uh this is our last school board meeting for the 20 24 2025 school year. Uh as Caleb said, huge congratulations out to the 2025 graduates. I actually had some of the similar words, future endeavors and everything that you had in yours. I don't know if you looked at mine or I looked at yours, but uh it's just been an amazing year. Uh under safety, I'd like to thank all the staff security that assisted with our commencement exercises on May 30th. Uh graduation event was clearly an opportunity to showcase our graduating

004seniors. Uh so thank you to all the safety and security who attended. Much appreciated. And once again, uh we appreciate all the support for safety and security and all of our events that we've had throughout the 2024 2025 school year. under support of another graduation. I just want to uh shout out to Colin Crier uh who is one of our students who graduated from the York Adams Academy. Uh so I did want to share that we had a one of our students graduate from the academy. So congratulations to Colin. Um at the uh flags for heroes ceremony on um May 31st at Freedom Heritage uh we had about 100 flags or the Rotary had about 100 flags that were sponsored and displayed honoring past and current members of military and first responders. Uh I wanted

005to thank Mr. P because that was his last performance um as a district employee even though it was after the last day of school. Um but we really appreciate uh everything that Mr. Pool has done and Mr. Charlie, thank you for being there and uh for your service. Uh I wanted to take an opportunity uh to share some information that I received from the Kids Heart Challenge. Each year I've reported this as I've been sitting in this chair and regarding our elementary and the American Heart Challenge for our middle school. So this year our district raised over $26,000. Uh Friendship Elementary was about $4,600. Shrewberry, uh, 5,900, Southern Elementary, almost $14,000, and Southern Middle School, uh, $2,500. So, in over 25 years of participation, our school district has raised 232,000 for the American Heart Association.

006Uh, special shout out to Southern Elementary once again. They're ranked number eight out of 124 schools in York, Adams County. And so big special thanks to Casey Wagman from Friendship, uh Sam Leblanc, Shrewberry, Andy Bloom from Southern Elementary, all the physical education teachers, and Brandy Christensen from Southern Middle School, 8th grade English teacher who provided that uh support. The district did receive $1,800, which was a give back uh from the American Heart Association that could be used for physical education equipment. And finally, we had 94 students and their families participated and were certified in handson uh only CPR and the warning signs of stroke uh this past school year. So, we look for our students and families to continue to do that. Uh so, congratulations to all who participated. So, just a couple reminders. Want

007to wish several board members a happy early summer birthday. So, happy early birthday, Mrs. Hankle, Mrs. Mr. Doberman, Mr. Wilson, and Mr. Hall. So, let's have a great summer or not. Choice is yours. 29 again. Thank you. All right. Moving on to 6.01. Uh, public comment. We have one, uh, Steph Muser. [Applause] Good evening. I'm Steph Mer, Cadoras Township. I'd like to address the board regarding policy 253, sexbased distinctions in multi-user privacy facilities. I urge the board to table this policy until a thorough independent legal analysis can be conducted by our solicitor to ensure that it does not expose our district to legal liability. The authority section of this policy cites Title 9 and presidential executive order defending women from gender ideology extremism and restoring biological truth to the federal government as justification for the

008change in policy. I found this striking for several reasons. First, I remembered that in 2024, changes were made to Title 9 clarifying that it forbids discrimination based on sexual orientation or gender identity. This rule was then challenged by the Moms for Liberty. This case was used as justification for why our school district was not changing board policy to comply with Title 9 expansion. As I investigated the January 20th, 2025 executive order referenced in our policy, I found few no fewer than 14 separate ongoing cases challenging it and two that are specific to sex distinctions in our schools. Minnesota versus Trump and Terrell and Terrell versus Adelbute. The arguments in these cases are complex but boil down to allegations of unlawfulness of the order and unconstitutionality. This includes usurpation of congressional power, i.e. the president doesn't

009have the right to make laws through executive actions, violation of the fifth amendment denying equal access to due process and violation of the equal protections clause of the 14th amendment. Based on the board's own justification for its decision in 2024 to not change policy related to expanded Title 9 rules, we should not be approving this policy while cases still work their way up through the courts. As I read this policy further, I was also concerned when I read section D, item one entitled district personnel. This section needs further clarification of what is meant by district personnel supervising and observing students. Will our teachers and coaches be called upon to police the sex of students using locker rooms? If Susie is taller, more muscular than her teammates, could a parent demand that the teacher or coach

010verify her sex? If the coach or teacher wouldn't be making that call, who would? I realize this is a personally held political belief for most of the members of our school board. As board members, you are charged with developing policy in accordance with the law. But good and lawful policy doesn't always adhere to our political beliefs. Until the law has changed and the legal challenges to the January 2025 executive orders have been resolved, please table this policy. Or if you truly believe this policy holds up to legal scrutiny, please furnish the public with a complete independent legal analysis from our solicitor. Our district mission states that through a cooperative effort with families and community, it will provide a quality learning environment that promotes character, fosters responsibility, and challenges students to reach their potential. Don't cut

011our students potential short to win a culture war. Keep our tax dollars invested in education, not litigation. Thank you. Thank you. Moving on to item 6.02, board discussion of public comments. Uh, does anyone have any discussion now or I mean obviously some of that could be held until the I do. Oh yeah, I have a quick point. Um, public comment addressed having our own solicitor review the policy and uh considerations of tableabling it until our solicitor did. We did. He did. Mhm. Yes. Um, any other comment at this time? All right. Uh, moving on to item seven, the consent agenda. Um, I'll entertain a motion to pass the consent agenda to items as presented. So move second. Motion and a second. Any discussion? Any nays or abstensions? Hearing none. That carries. Um, all right. Moving

012on to item eight, education. And I'll turn it over to Mrs. Henkle. Thank you so much. So 8.0 01 is uh field trips for the elementary, middle, and high school for next year, the 2025, 2026 uh calendar year. Dr. Repper, go ahead and take that. Thank you, Mr. Hankle. Uh for the school board, last year uh we made some revisions to the uh field trip list based on uh where our schools were taking our students and based on marking periods. So uh this year the the biggest focus uh going into 25uh 26 school year was providing some consistency uh between our especially our elementary schools uh whereas uh you know students at Southern Elementary, Shrewsbury Elementary, Friendship Elementary in a certain grade level would be attending similar field trips. Uh so I applaud uh the

013teachers and the administration of those buildings for providing that consistency uh you know for our students. Uh and then the other field trips for the middle school and the high school are ones that uh are you know hoping to be approved so they can plan for those for the upcoming school year. And I'd just like to go ahead and reiterate something that Dr. Eert had already said. This is a culmination of work that you know we we put a lot of especially the board put a lot of time and effort into last year to comb through those field trips and then all the faculty members that did the same and instead of reinventing the wheel it's it's much easier this year because of the efforts that we did last year. So does anybody else have

014anything to ask Dr. Robert right now? Okay. I'm going to go ahead and move to approve the proposed elementary middle and high school field trip list for the 2025 2026 school year. May I have a second? Second. Uh, any discussion? Any nays or abstensions? That motion carries. That brings us to 8.02, which is an agreement with Point Park University. Dr. Rert. Thank you, Mrs. Hankle. Uh, this is yet another uh dual enrollment opportunity for our high school students. Uh, we've had several uh that have been approved over the last two years. uh just providing our students that are going to that are currently attending Cesanak High School, giving them an opportunity to kind of get a jump start uh on their college career by being enrolled in uh dual enrollment classes. This one specifically with

015Point Park University. Great. Going to go ahead and move to approve an agreement with Point Park University for students to participate in dual enrollment courses for a term of five years through June 29th, 2030 at no cost to the district. May I have a second, please? Second. All right. Any conversation? I would like to go ahead and just take the time since our our district has been so very accommodating um to the general public. If anybody has any universities that their children are interested in, go ahead and have a conversation um with uh Dr. Repper, myself about maybe getting the ball started to go ahead and have dual enrollment for for that university as well. Um where am I in the the motion? You have a motion and a second. Any nays or abstensions? That

016motion carries. Takes us to 8.03, which is an understanding with the Big Brothers program. Dr. Reppert. Thank you, Miss Ankle. Uh this is uh the Big Brothers Big Sisters. Um as many of us may know, has been around for many, many years. our district now has the opportunity to participate and partner with them where they would provide one-to-one me mentorship for students that uh may need that additional mentoring, may need that additional support. Uh so I know Dr. Bryson, Dr. Sterner uh met with the representatives and we believe this would yet be another safety net, another opportunity to kind of pair our students up with mentors, you know, to help them work through uh the challenging uh days in days out as being being a teenager and growing in to be a young adult. Thank

017you, Dr. Robert. I move to approve a memorandum of understanding with Big Brothers Big Sisters of South Central Pennsylvania to initiate evidence-based mentoring services in district schools at no cost to the district. May I have a second? Second. All righty. Any conversation? I just have a question just in terms of how we would evaluate the program. Is it something that we have the option to do again and again or is it Yes, it would be one that we would have to continue to get a memorandum of understanding to continue with that and I think where we would be in working with uh the administrations you know and getting you know some feedback as to how uh the program is working how it's working for those students uh to determine but I I look at it

018this way you know this is yet another safety at, you know, another resource that we could provide to our students, uh, mentorship. You're looking at, you know, students that maybe in a single family home, you know, maybe living with extended family, uh, where our administrators, our school counselors, our social workers, uh, can make the recommendations, uh, for them to participate. Um, obviously it's something that the the parents or the uh, you know, the caregivers, you know, would have to, you know, go through that process. Uh, but I really am looking forward to the opportunity for some of our students that really need that that positive mentor to have that opportunity to do so. Okay. Anybody else? Any nays or abstensions? That motion carries. That brings us to 8.0. 04, which is the uh motion to

019approve the costs for uh the AG agreement. So, I'm going to go ahead and move to approve the cost associated with the following speaker that has been previously approved through the vetting process, PA Friends of Agriculture to present their mobile aed science lab program to all Southern York County School District elementary students at a cost of $2,400 per school. May I have a second, please? Second. And so this one, the way that we have, the board has worked out the uh vetting process for guest speakers, if nothing has changed, if the cost is the same that it was before, if the same person or the same program has previously been vetted and it's recurring, we don't subject it to the vetting process over and over and over again. It'll come up, is it four years?

020It's every four years. every four years. And so this originally was in the consent agenda, but we went ahead and lifted it out and put it in education just so we'd have the opportunity to educate and explain why some things are constantly being vetted and other things aren't. This is because it's recurring. Nothing has changed. We vetted it once and if there are any changes later on, we'll look at it again. Otherwise, when it comes up on that fourth year, we'll go ahead and take a look at it again. So, uh, does anybody have any questions? Well, and just additional on that, the reason it's here at all is because there's a cost associated with it. Agreed. And so we would always it would always be action for the board to approve because of the

021cost, but it just wouldn't be subject to the vetting process. All righty. Um did did we get a second on that? Okay. Any nays or abstensions? All right. That motion carries. That takes us to 8.05 stage 1 curriculum maps. Dr. Hughes is not here, so I'm going to kick that to Dr. Reppert. Thank you, Mr. Hel. uh of the uh curriculum apps that we have this evening uh you know AP US history calculus career practicum uh the courier production introduction to business uh sculpture one and yearbook uh production uh the one that we want to focus on here is photography and design uh just yet another uh curriculum map that you know Mr. hours and you know has really put the time in to making sure we're providing our students with the opportunity to really

022expand upon you know their interest in photography and design. Uh so we have highlighted uh a map for each of the uh school board uh meetings this year just for the public to see the extensive work uh that is put in but more importantly what your child is learning in the classroom. Um, if you do want to see any of these maps, they are located on our district website. Uh, so you can see specifically what your children are learning in the classroom. All right. I move to approve the following stage one curriculum maps as districtwide master maps as indicated on the agenda. May I have a second? Second. Uh, any discussion? Any nays or abstensions? That motion carries, which takes us to 8.06, 06 textbook adoptions. Uh I move to approve the following textbook adoptions

023and it's a tour of communities around the world. Our Pennsylvania story, exploring Pennsylvania, our geography, history, economy, and governments and Pennsylvania geography sixth edition. May I have a second, please? Second. Uh discussion. Dr. Rert, would you like to lead us on this? Absolutely. Thank you, Mr. Hankle. As we take a look at the uh four textbooks that are here, you can see a theme, Pennsylvania, our history. Um, one of the uh initiatives in speaking with Mrs. Hankle when she sat as the education chair um is how can we provide more opportunities, Mr. Hankle, you were part of that conversation also, but providing more of our local history to our students. Uh, so this is just another opportunity that we can now address and share some of our local history, Pennsylvania history with their students, grade

024three and grade four. Yep. And it it builds on the building the warrior committee as well. It all coincides with all of it. And so yeah, thank you for adding that point. Absolutely. Does anybody else have any other discussion points? All righty. Any nays or abstensions? That motion carries. That takes me to 8.07. I don't have any other items of business. Education was light this month. All right, moving on to item nine, finance and budget. And I'll turn it over to our treasurer, Mr. Wilson. Thank you, Mr. President Hegel. Uh 9.01, we've got our financial reports, monthly reports. We've got treasurers report, tax collection, budget status, as well as the cafeteria report. I'm going to do a quick rundown of the numbers as I do every month. So, uh, on the concentration account, we started

025the month of May at $6,413,761.83. We ended the month at $4,738,6846. the investments account. We started the month with 29,67,2859 and ended the month with 32,883,455.90. The rest of the reports are there for your perusal. Moving on to 9.02. I'm going to make a motion to approve the bills for payment as presented. May I have a second? Second. Any discussion? Any uh nays or abstensions? Hearing none. Motion passes. Pay the bills. 9.03. Exonerations and refunds. I'm going to make a motion to approve the exonerations and refunds as presented. May I have a second? Second. Okay. Um any discussion on this? U Mrs. Green, is there anything we want to say on this or no? Um they're just typical. So the refunds are per our tax collector manual and the exonerations. Um the one is a

026bill for the property that we own um in New Freedom and then the second is an agreement that we have with um local taxpayer. Um any ns or abstensions? Hearing none. Motion passes. 9.04. We're going to make a motion to approve the budget transfers as presented. May I have a second? Second. Uh any discussion? Any naysay or extensions? And none. Motion passes. 9.05. Going to make a motion to approve the district's business insurance program for 2025 2026, including an increase in cyber coverage. May I have a second? Second. Okay, Mrs. Green, do you? Yes, I can go through it. So, um, this is our liability policies for the year. So, um, we work with our broker, Color Brown Insurance Services, um, and they, uh, solicit proposals. Um, it's pretty much the same and actually um,

027we were very pleasantly surprised, um, with the rates that came in this year. So, um, we've done very well. Um, as Mr. Wilson said, "We are recommending an increase in our cyber insurance. It's something um over the last couple years that we've talked about um ratcheting that up about a million dollars each year. Um as we know worldwide that is a the concern of of entities and corporations. So um overall I think our insurance is very stable and um we were very happy with the proposals that came in. Um the other thing from a cyber insurance standpoint, we are recommending um a switch in carrier, um as I said, Keller Brown did an excellent job of of giving us three different proposals from three companies that we could compare and contrast. Um and the company

028that we are are moving to is an A+ rated. Uh so we feel feel very comfortable with that is a lower cost overall for there's any other questions I can entertain. Are we still staying with Keller Brown as the broker? Yes. Okay. So, we have a um three-year agreement with a two-year extension um for them. So, we're midway through that. So, we would stay with them until Thank you. And thank you, Mrs. Green and Mr. Carrington for your work on this. I know insurance is not fun to deal with. Um any nays or abstensions? Hearing none. Motion passes. 9.06. I'm going to make a motion to authorize the administration to one pay July bills as required. All bills paid between June meeting and the August meeting will be brought to the August board meeting for

029subsequent approval. Two, record annual year-end budget transfers as required. and three assigned general fund balance that exceeds 5% as of June 30th, 2025 for use in capital projects of our district. May I have a second? Second. Any discussion? Any nays or abstensions? None. Motion passes. 9.07. This is for um referring to our district's uh property tax rebate program. This is for your information. Um we are seeing a reduced enrollment in the program. Uh Mrs. Green, do you want to speak to that at all? Yes. So um as you can see from the chart that's included on board docs, um the program is declining some. Um we believe that some of the reasons for that is um as we know interest earnings are up and higher than that what they've been. So um it is in

030an incomebased program. Um we also um believe that there are more um situations in the district where um adult children are moving back in with their parents um and it is a household income. So um and speaking with Mr. Carrington and Mrs. Wetszel. Um we are hearing that some of the um denials for the program are because we have households changing um in the community. So in looking at those are probably the two main reasons why we're seeing a decline. And then also you have the facts of life where um some of the elderly people would fall off the program because they're no longer with us or they've they've moved into like a retirement community or something like that. Um, any other questions on this? Okay, there's one motion. So, moving on to 9.08. We're

031going to make a motion to approve the depositories for the 2025 2026 fiscal year. May I have a second? Second. Any discussion? Questions? Any ns or abstensions? Hearing none. Motion passes. 9.09. 09. Going to make a motion to approve the alle cart menu prices for the 2025 2026 school year. May I have a second? Second. Um, anything you want to say on this, Mrs. Green? Just basically what we talk about each year. Um, our priority obviously is to keep prices as low as possible, but what we always keep in mind is we want to keep that reimburseable meal. um at as low the the cost for that because we really want to um have the children move towards the reimburseable meal with all the nutritional components in it. So as we're putting it together that's

032that's some of the reasoning behind that. The other thing is um as you take pieces of the meal if you add them together via alle cart they have to equal up to the paid price. So milk may go up a little or a side of fruit. um we try to keep fruit as low as possible, but um when you add those together, they have to equate at least the the cost of a reimburseable meal. So, um that is part of the equation in determining the pricing also. Okay. Any other questions on this? Any nays or abstensions? Hearing none. Motion passes. 9.10. I'm going to make a motion to approve the purchase of Managed Methods, a Google Workspace cloud security platform at a cost of $9,896.25 for the term of July 1st, 2025 through June 30th,

0332026. And u just for everybody's may I have a second? Second. Okay. Um this is basically protection scanning for our Google workspace for stu students and staff use. Um this is not a backup tool. We have that separately. Um but it will help us protect us from fishing scams, quarantine emails, all those good things. So Mac can rest easier. Any discussion on this? Any naysay or extensions? Hearing none. Motion passes. 9.11. Another long read. I'm going to make a motion to approve the updated VX rail maintenance and licensing renewal agreement for the district's core server environment for the following. one licensing and software support for a 12-month period at a cost of $20,000 20,561.38 purchased through E+ Technology Inc. and two hardware support for the term of February 28, 2025 through Jul June 26, 2026

034at a cost of $10,346.80 purchased through E+ Technology Inc. on a coars contract. May I have a second? Second. Okay. Uh just for information, this is for server maintenance as the previous provider is no longer able to provide that service and the uh server hardware is in very good repair. It's fairly new. Um anything else you want to say on this, Mrs. Green? Yeah, I think I think part of this becomes there was mergers and and changes in companies and um it's a result of some of those those types of things. Um any discussion? Any nays or abstensions? Hear none. Motion passes. It brings us to 9.12. Other items of business, I have none. So I'll return it to you, President Hank. All right. Moving on to item 10, personnel and policy. I'll turn it

035over to our vice president, Mrs. Hall. Thank you. Um, first item 10.01, the second reading of board policies for the current policy cycle. As per our board policy process at the May school board meeting, the board conducted a first reading of these policies. Tonight constitutes the second reading with a vote. The policies were published for public review following the May board meeting. I'd like to make a motion to approve the following new or updated policies. Do I have a second? Second. Um any discussion any so uh that this includes the one that was referenced during public comment. Um we do have uh Mr. Samk on the line. Um were there any issues brought up during during public comment that you wanted to respond to? Um, yeah, I I was asked tonight just to bring up

036some of the legal uh changes and and update what's happened in the last two months. And there's really two to brief you on. Um the US Department of Education at the end of April um found that the the University of Pennsylvania violated Title 9 um where they allowed males to occupy women only intimate facilities which is relevant because it's in Pennsylvania um but also the way the administration is is viewing and applying Title 9 and those are still ongoing. Um there was also a US Supreme Court case that just came down yesterday and while it's not uh it's not on all fours um because it's not a bathroom and locker room privacy type of case but it is dealing with something that's relevant. Uh the state of Tennessee had passed a law that prohibited healthcare

037providers from prescribing or administering puberty blockers or hormones uh to people for the purposes of identifying um with the opposite sex. they still allowed them to use them for other sort of like congenital defects or precocious puberty diseases, physical injuries and things of that nature. Um they were sued, it went up to the US Supreme Court and the US Supreme Court held relevant for these purposes um that that law didn't classify in the basis of transgender status even though it had an effect on um sex and people who wanted to use it for transgender purposes. Um and the other thing that was interesting um in that case that that has some relevance here is its application of the Boston US Supreme Court case which we've talked about in the past but just for to do

038it in very short order. Uh the court in that case used a but for test um where there are times where for instance if somebody is fired from a job um purely based on how they identify their gender identity uh that that there there may be a claim for sex discrimination in that the way that they applied to in that sense they said they weren't applying that to situations like locker rooms and sports. Uh but this more recent US Supreme Court case that just came out uh yesterday specifically said that they um that but four test didn't work uh to apply in that situation with the the puberty blockers um and the cross- sex hormones. And what's interesting is in this case, in this policy, um, where you have a a policy that is making

039distinctions based on biological sex, but is not making any distinctions at all, uh, based on the way that somebody applies their gender identity or identifies their gender identity. So, another way of saying that is in this policy, um, all gender identities can use male locker room and bathroom as long as their sex is male. But your gender identity, any gender identity can use that. And the converse is also true. Every gender identity is welcome to use a female locker room as long as the user was female. And so the application, the way that the US Supreme Court applied that boss stock but for test is very helpful um for purposes of this policy. I guess the final thing there was a specific section of this policy that was brought up in public comments regarding D1.

040D1 is strictly speaking about the instances where there are adults who need to supervise a facility. So if you have a a female gym teacher, uh they're the proper person to provide any needed oversight to the extent that there is needed oversight in the female locker room. The male gym teachers should not be going into the female locker room for instance and that's what that provision is talking about. Thank you. Any other discussion? Is there any comments from Jeff regarding our policy for the board to vote? I I think I said this privately say publicly and I've said this in other school board meetings for further clients. We have to take a look at the law at snapshots of China. So further public comment earlier just real quick. I mean at Moms of Liberty the

041reason the district stayed with its version of the policy we were subject to an injunction. Um, and several of our schools were listed. I had other clients like that and I said, "Look, the majority of your schools are listed uh on that list subjunction. Doesn't make sense to have the your policy apply to some schools versus others." Uh, those regulations were ultimately voided. Um, and so those 2024 regs aren't in place. Uh, I got a slightly different tape probably Jeremy on uh, Skirmatti case, if that's how I say it properly, they came down uh on Wednesday. But uh what was significant is it was an equal protection claim. They didn't find that transgender individ individuals a suspect clap. They punted on that issue. Um they also didn't apply Bastick. They took a very securitous route

042to avoid the big issues. Uh and the chief justice, I think, did want to do it. There were three justices that wrote concurrences that said, "Yeah, if we ruled on it, I would say it's not a suspect class." So that that issue is still looming. The Basta case is still looming. Uh Jeremy mentioned there was a case last month out of the Ninth Circuit dealing with an Idaho statute that's very similar to your policy in that it has biological classifications for bathroom access. Again, it was a state statute. Uh there was an effort to enjoin that and that was denied by the Ninth Circuit on slightly different grounds. It may or may not apply to you guys. I simply say all of that to say when this issue probably first came up with some of

043our clients two years ago, the law has changed. So, the laws in my mind muddy. Uh but I don't think anyone can definitively say this policy would be illegal in this current context because at least no federal district court has decided this particular policy here. There's clearly some dicta in Pennsylvania courts that could expose you to liability, but you could also point to an 11th circuit or this ninth circuit decision to make an argument to defend this policy. So, what I'm still waiting for is the Supreme Court to take one of these cases on and the next case that they should be acting on in the week on whether to accept as an appeal uh deals with Title 9 and the application of Bastic in athletics. But if they decide to accept that case before

044they their term expires, it would be argued next year. Uh but I You know, I'm not a Supreme Court uh prognosticator. I um it's not what I do every day, but reading the tea leaves, I think that's what might happen. Um so, as I've said before, I'm constantly watching this stuff. We constantly see these legal developments. The change of administration obviously had an impact from a regulatory side. The courts are beginning to decide these cases. We do see a split in the circuits. So whatever you are advocating, you know, from an individual basis, you could probably find a circuit court decision to support your argument. So that's what I I can say. That's why I'm saying is, you know, I think the waters are a little more mu muddied than they were say two years

045ago. Can I ask the administration, do is this do we need to pass this tonight or are you okay with how you've been handling things? Well, I I would say the the policy itself was not originated from our necessity or our recommendation to do so. Um, so I don't think there's a huge need to pass and I don't believe there's a huge barrier not to pass either. Uh, but that's what I would say to it. Any other discussion? Yeah, I um I won't give my opinion on it because I'm not a lawyer and that's way above my pay grade, but when I was reading yesterday's decision, yesterday's Supreme Court decision, I too uh took particular interest with uh Chief Justice Roberts citing the the Bastic uh case and the things that he had said and

046how it applies. He he was vague how it applies and and and how it doesn't. But I I that's where I was hyperfocused on too. And then uh Mr. Litz, you had said it and you had said it clearly, but I'm fond of beating a dead horse. The portion that you said that nobody would find this policy illegal. Could you say that again? Well, what I meant by this is the argument basically three arguments that you see when bathroom policies are challenged. One is an equal protection claim and that's to say that I'm being treated differently because of my sex. The scotti case said, "Hey, we're not we're not touching that." As Jeremy alluded to during his earlier comments. Uh Justice Chief Justice Roberts said, the classifications had to do with age and uh medical

047treatments. It's not a sex case. Um, and you could probably construct a defense of the policy based on that type of logic. Uh, but on the fall back, if it was a straightup sex discrimination case, you could potentially construct an argument based on scammat. Hey, there's three justices that says that's not a suspect class. We don't have any juris, you know, anything in our federal courts in Pennsylvania holding that and you could litigate that case. Similarly with title nine uh the Biden administration picked up and said that should apply uh the Bastic decision uh should apply in that context that was not held in this case the Supreme Court's going to eventually take that case. You could litigate that. And then there's state law claims and there's a case in Commonwealth Court litigating the PHRC

048ranks right now involving the Southside Area School District and there's some pending POS. So you you can argue all of those things and there's good lawyers on both sides arguing those types of issues. So if you're defending this policy, I think the arguments that you probably rely upon have been developed in the 11th Circuit decision, the Ninth Circuit decision I I just alluded to. Uh and and some of you know the things that you could try to be creative about in this GMAT case. If you want to argue against this policy, you could argue about some of the bathroom cases that have been litigated in Pennsylvania. But all of those cases specifically said transgender kids, you can't use this bathroom. That's not what this policy says. And that's why I'm saying that it it's different

049from the Pennsylvania cases in that respect. Uh but there isn't a a a federal appellet court in Pennsylvania that has decided whether this policy is legal. There isn't a Pennsylvania case that said this policy is illegal. That's all what I'm meaning to say by I appreciate that. Yep. Anything else? Uh I think regarding this policy that no child of any age should be forced into an intimate or private setting in a bathroom or a locker room with a student of the opposite sex. I think that's an invasion of their own privacy that they legally have from the state. Correct me if I'm wrong, Mr. Litz. Um, but I think we are are well within our our lawful guidance to pass this policy. And I think as stewards that have been voted into these seats by

050our constituents in the majority, that this is one purpose why we are sitting here and it would be a derelict of duty not to do it and protect these students from these faints that are unbelievably approaching our students. they shouldn't have to worry about their safety in in in a bathroom setting or in a locker room. Um that they should be able to go about their day and feel that there are policies in place that protect them from vulnerable places. They need to be protected. And that's why I'm going to vote for this policy. And I do not think we should table this. And that's my piece. Thank you. Anything else? Uh any nays or abstensions? Do do we need to pull anything out? Does does anyone want to pull any policies out for and

051just because there was a fair amount of discussion, is anybody interested in pulling out any particular policies for a an individual vote? Yeah. Can we pull out 253? Okay. Did we move to Did we There there was a move in motion in a second. Uh can we can we pull back the motion and then move for just 253 and then have a se separate motion for the others? If you speak it. If you speak it. Okay. Okay. Uh I mean you well you made the motion so I'm I'm asking if you withdraw that then we can instead move. So I'll move uh assuming you withdraw. Um I'll move to consider uh to pass policy number 253 uh sexbased distinctions in multi-user privacy facilities. Do I have a second? Second. Are we going to do a

052roll call? I I was going to ask that. Yes. Okay. Okay. Um Nathan Hankle, yes. James Holly, no. Joe Wilson, yes. Elizabeth Doberman, yes. Bill Hall, yes. Mary Leeh Hall, yes. Samantha Hall, yes. Jeremy Hash, yes. Jen Henle, yes. Okay, that was one no and eight yeses. That carries. All right. All right. So, moving back to the rest of the policies, right? So, do I start that over again? Yeah. So, yeah. Move to Okay. Approve the rest of the policies. All right. So, um I would like to make a motion to approve the rest of the policies. Do I have a second? Second. Uh any discussion? Any nays or abstensions? All right. hearing. None. That motion carries. All right. Moving to 10.02. Um this is a um first reading of policy 815.1, the use of

053generative AI and education. Uh this policy was requested by the AI committee and part of PSBA's recommendation for legal liability purposes to ensure data privacy protections. Following the May board uh meeting um following our May board first reading and discussion, the policy was then sent to our solicitor for review. Due to recommended additions to the policy language, this policy has shifted back into this first reading. And as a reminder, this policy will be posted um after this board meeting. So, the policy um that I read last time, it basically outlines the district's approach to integrating generative artificial intelligence into the educational environment. The school district's policy aims to harness AI's potential while ensuring responsible use. The addition is for prohibited use of generative AI, and that's what was recommended by the solicitor. And so, specifically,

054I'll read those prohibitions. The intended purpose of allowing district authorized generative AI tools and resources in the district is to improve the educational program and enhance workplace efficiencies. Both staff and students shall comply with all district policies and rules when using generative AI tools and resources, including but not limited to those addressing the confidentiality of personally identifiable information, academic integrity, and inappropriate sexual content. In addition to the prohibition set forth herein and in other district policies, the following is prohibited. Staff shall not enter personally identifiable information of a student or staff member into generative AI tools or resources to create reports, evaluations, disciplinary letters, improvement plans, individual education plans, or other official district records for a student, staff member. The second one, staff and students shall not use generative AI tools or resources to create

055sexually explicit images or other inappropriate sexual content. The third prohibition, staff and students shall not use generative AI tools or resources to create content which they represent as their own work unless such usage is expressly permitted as part of the work and fully disclosed. So this is just for public and information but um knowing that do we have any discussion on any of this? Yes. Okay. Um the section where you have the prohibited prohibited use of generative AI. Yes. The section that says staff and students shall not use number three. Staff and students should not use generative AI tools or resources to create content which they represent as their own original work. We'll just stop there. I understand that there's a a distinction that they can do it. Mr. Litz, I understand that we've gone

056back to first reading. To what degree can we change without setting it back again? Well, Dr. Reppert sent the policy over to me and I suggested this and if you want, I can speak briefly as to why these suggestions. Go for it. Um, we've had some issues in the Lancaster media with the generation of sexually explicit incident. There was a private school, a lot of news about it. Kids got arrested. Uh, people lost their jobs. There's all sorts of litigation. So, sometimes stating the obvious is is is helpful on that respect. Um, the other concern that I had, which wasn't jumping out at me in the policy, was potentially using generative IA to to generate a report. An overwhelmed special ed teacher pops in a bunch of student information to spit out an IEP, you

057know, so now we have kids information going into a black hole and, you know, where's it go? Or a principal writing up a teacher improvement plan and putting personal information of a teacher. So I think part of the training piece of the policy is is how you use that tool without disclosing personal information that otherwise should be protected. And then the original work thing is I realize you can put things in a AI to uh generate things but we shouldn't be representing it as original work where a kid terms it as a term paper uh or a you know an administrator is trying to defend a dissertation or something and they're representing it as original work. So um you guys always have the right to amend. I don't think you have to keep going back

058to first read every single time you make an amendment. That's what I wanted to know. Um to answer your question now uh if if the intent is hey we can accept this you're going to have it on the agenda again presumably as Miss Paul's reminded the folks at some point it does get published out to the public they can take a look at it comment email you guys and and if if it creates some concern either at the board level uh or in the administration level and may ask the board you guys can just delay the table it again and and then take action when it feels appropriate. So I don't think it has to go back to Yeah. East Chime has to go back to first read. Could I make a recommendation now? It

059literally the one that you had just read and I liked your words to sometimes you think that it's appropriate to go ahead and be extra clear and extra explicit about what you mean in the thing that that you were saying. I don't know whether this was meant. It's how I read it. It's how I want to read it. And so I guess I'm asking to have this portion be a little bit more explicit. When it says staff and students shall not use generative AI tools or resources to create content which they represent as their own original work, I very much would like to steer Can we cite that doing so is quite literally plagiarism and subject to our student handbook plagiarism? I I don't have I don't have a problem that you could drop a

060footnote and because that's how I interpret that that's what it was intended to right but I I want the punitive things to be to coincide with what we already have and I want it to be clear that doing so is plagiarism subject to our plagiarism rules. So would maybe u adding adding language um doing so would be subject to disciplinary action under under uh the policy and then reference the plagiarism. Yeah. didn't want it to be gray that you you can't do this, but what are the punitive damages of doing so? No, it's plagiarism. And then you could also, if you wanted to, under ethical considerations, when it says that adhere to district policy, well, one of those is our plagiarism rule, if that makes sense. I am beating a dead horse with that, but

061I told you before, I like doing that. I mean, if if you wanted to just tag on language at the end of that sentence. Sure. And and again, I'm just thinking out loud here. I'm comfortable with that. What's ver either and treated as plagiarism or handled as plagiarism or investigated treated in alignment with our plagiarism or something like that. I want it stronger than that. I mean, treat it as plagiarism sounds. Treat it. Treat it. Yeah, you did say that. Treat it. Yeah. Yeah, that works. That works. Okay. So, staff and students shall not use generative AI tools or resources to create content which they represent as their own original work unless such usage is expressly permitted as part of that work and fully disclosed. Period. And then you'd add maybe uh violations of this

062prohibition will be treated as plagiarism. Perfect. any So, we have we have a motion. Um, it's not really a motion because it's just public information. Oh, it's just Oh, it's first read. Okay. So, all right. So, can we add that as an amendment? Okay. And we don't have to go back to first read next time. All right. So, I have a question. Um there's two parts that I'm struggling with. Um the first is I know that um just the reasoning that PSDA gave when they included this was that it needed to include legal liability, but in the policy that we have for 830.01, which has to do with data governance and storage, it seems like it covers some of those things. So I'm just I'm trying to understand like what does this protect us from

063that our plagiarism policy doesn't? like what what does it give us that we don't already have in embedded in other policies? Great. Okay. Yeah. Here's here's my take. Um there's occasions in your board policies on a Glenn board. There's some redundancies. If you look at your policy 006, if you look at your policy of public comment, there's there's little overlap on on certain select issues. So if you look at your current four policies on sort of tech issues, you do have an 815 on acceptable and prohibited use. You got uh 8:30 management of personal information. You got 831 management of of datas. Uh on that that also deals with storage on personal devices. So there's there's pieces and parts of those policies that arguably might might come in here. Uh, I can't speak for the

064reason why PSA recommended this policy because I've not spoken to the policy folks on that, but I've known him a long time and I I do think there is probably a desire from their perspective to suggest a policy for legal reasons. I really see that the benefit of the the policy and the protection provided are are really twofold and then plus the prohibition piece that I advocated. First off, under the authority piece, it specifically says the board's going to provide direction about what you can use AI for. You can't use it for everything under the sun. You know, we're going to limit it for specific purposes and through the administration, we're going to tell staff and students what you can use it for. So the generation of sexually explicit imminent, you know, that's private under

065this policy, but we're going to give the educational workrelated reasons why. So you're putting parameters on that. So if anything's outside of that use, it's not authorized and the district shouldn't in theory be be liable for it because we're we're not condoning that type of use. Uh the second thing that again that jumps out to me of of significance is the policy requires a training component both for staff and for students. It delineates in here what that is. But again the whole idea that the training component is to properly explain to those audiences hey this is why we have AI. these are the issues you need to keep in mind and these are the things you can and can't do. And that way we're putting those audiences on notice. And if they violate it, whether

066it's in the prohibitions that you guys just added to the policy or prohibitions and other portions of policies, I'm using AI to sexually harass a fellow student. I'm using AI to engage in plagiarism. using AI to improperly handle confidential infant uh personal data and trust with they've been taught on that and then it's it's clear that they there could be a disciplinary consequence on that u and the ethical piece I think goes along with that in the training piece. So that's what I really see as as as the value of the policies. The bo the board's putting in guard rails that this is what's appropriate. If it's outside of the guardrails, we're not authorizing this. And then second, we're you are having the administration commit to training staff and students about these are what the

067guard rails are and we're going to teach you that what you can and can't do and we can potentially hold you accountable if you don't act in accordance with that training. So that that's where I really see the value. And the idea is if that's done well and people listen, it may not do the bad things that could potentially get you invited to a litigation party. As I like to say, there's an additional area of benefit that I see which is um with something that's this new, it is difficult to come up with a comprehensive list of restrictions, restricted uses, pro uh uh allowed uses that is challenging to do. I think over over the next year or two, I would be shocked if this policy doesn't come up one, two, three more times in

068various policy cycles as we deal with this and encounter those issues. But one thing that I think is really valuable is to have a vision and philosophical direction from the board. And for me, one of the important statements in this policy is prioritize critical evaluation and understanding of the risks associated with generative AI's over usage. It was very important to me that this policy teach students to criticize it before it teach them how and to use it. Um, so that they know what to look out for. I read an article just the other day that said chat GPT is now making itself. it is now making all AIS dumber because AIs have produced so much content that now becomes part of the training and so much of that content is garbage that it's actually causing

069AIs to become dumber. uh you know those are the sorts of things that that we need to watch out for and that we can't we can't pass a policy that says that that captures every um every bad thing that might come out of an AI but we can say look we want you to first consider how can this go how can the outputs from this be be wrong how can they be incorrect how can they be harmful and look at that first before you start to try using it um you know when You learn to drive a car, it's very dangerous. You learn all the things you need to do to not wreck that car first and then you can learn how to use it to actually drive. You you start out in a parking

070lot. You start in a place where you're not you're you're you're not using it. You're learning how this thing can be dangerous and then you take it out on the road to actually use it as a tool. What about fundamental education foundations in primary school? Um, I'm assuming that there's going to be an administrative regulation that's going to surround what administrators are looking for in the elementary level because we're only going to suffer later, right? For children that are using AI for those fundamentals and not really have those foundations in their head when they're building on it going to middle school and to high school. So that's a big concern that I have with AI. Not that staff is using AI for, you know, all the kids in elementary school, but I think I think

071that's dangerous and I'd like to understand that a little bit better where those guidelines are for staff and elementaryaries uh and what their opinions are and what they think about this, if it's being used, what the administrative regulation should be regarding that, which is absolutely more specific than what we're going to have, right? Um, so those places are really where I have concerns about it. Those educational foundations are just so imperative and and I'm sure as I'm not an educator, you know, there are plenty of teachers out there that would agree that they don't want this in the elementary level. And where are we in that? I don't know. I'd like to follow up on that because I think the one thing that's not represented in here is the grade level that we would permit

072students to use AI. And honestly, only a few of our seniors would be able to use AI because every single model that you see out there has an age restriction of minimum age of 18 years old. Jad GPT, Deep Seek, Grock uh co-pilot. All of them have a have a minimum age of 18. You can use it between the ages of 13 and 18 with writ with expressed parental or guardian approval. That's part of the terms and conditions of all these different models that we're seeing now. Um and I think that needs to be represented in this policy. Well, we do have in delegations of responsibility. It's a question that I have that dubtales nicely with what you just said. The district shall obtain prior informed consent from parents before allowing a student to use

073generative AI tools and resources in school. So I assume that that's part of what what we'd be doing. My follow-up question with that is what if they don't give consent? It's easy with Grock and all the other things. Well, they just won't do that. But there's there's also the if a teacher is using AI programs, if a teacher is using curriculum designed by AI, if a teacher is using even just the spacing out of the curriculum that they've fed into AI and a parent doesn't consent, how do you take that student and give them other things? Well, so I I I don't think that would violate terms of service because like any there there are many things that a teacher might have access to and and be allowed to use that that the students don't

074directly use and and so it's so it's direct versus indirect. Yeah. I think indirect usage is is impossible to avoid because if if you read some Yeah. AI summarized something for you and you now know or think you know what that thing was about that's that's now part of your your knowledge base. So that's where it will be helpful if people are cautious uh in their if adults even are cautious in their use of AI and critical of the outputs but there's there's no way to separate their you the outputs that they've now absorbed into their own thinking and I'm trying to assuage more public public concern more than I'm even concerned that teachers are going to do this. My my assertions are not that teachers are going to do this. It's when when someone

075from the general public asks me, well, you know, worst fear scenario, right? I'm I'm sending my child to be taught by a teacher, not to be taught by AI. That's what I'm trying to to to figure out. I mean, that is worst case scenario, right? Potentially. I mean, if if the it actually happening or the perception that it's happening or both. And it's the perception that I assume would be more where where we live in because because I don't believe the teachers are doing that nor do I think that they will but I mean that's that's what we have to protect ourselves against right if we're establishing guard rails um you know the guardrails for teachers may be universal across um all the grade levels but the guard rails for students may really need to

076be different, you know, and and that doesn't feel like that is very clear. And it's not I mean, honestly, when I read this policy, and I I don't want to put words in Miss Samantha's mouth, but I I do have similar concerns. This I'm overstating, but for sake of argument, this isn't a policy. This is philosophical overviews of how AI could be used potentially in a good way, but we're not going to tell you what those uses are. We're not going to tell you how we use them, and we're not going to tell you what the guardrails are. Like, when you look at the guidelines, they're non-specific. It doesn't say do this, but not that, use this, but not that. It talks about only use it to this end. Well, what's this end? Right? You

077could argue that's subjective. And so I I assume that this is going to be a living document that we are at which you know means we need to have an ongoing AI committee. Yeah, I think that's true. I think we need to because like I said, I think we're going to be revisiting this policy several times over the next several years. I wouldn't be surprised if it comes up every one in half of the policy cycles with some kind of small revision or maybe large revisions in some case. I do think that compared to what we have now, which is nothing, right, that even a philosophical direction and visions down is substantially better because then I can actually then I can go to Bob and say, "Look, we we said we were prioritizing critical thinking

078first, but I'm not I'm not seeing that. Can you show me how that's happening or or if it's not happening, what are we going to do about that?" Whereas if I if we never said here's what we want, here's how we want to use it, then I don't even have that, you know, to to go to fall back on, right? So, as much as I I criticize the lack of uh guidelines, this is an fantastic starting point. It has to start with the philosophical overview of what we want it to be and what we don't want it to be. I get that. That can't be specific because we're just now getting into it. It is absolutely hands down better than no guard rails and we're not going to tell you how. And it is happening

079in our district both the teachers and students. It's in use now. It's Yeah, absolutely in use now. And so it's absurd that we don't have a policy. Great start, but yeah, no, it's it's a work in progress. So I do have a question because I am a little bit confused. I think that um Mrs. Hall's point was about the age part of it, right? And that's that is one significant area that I'm very hung up on, right? Because I think that um just we've been seeing that there's a cultural awareness and there is a national conversation about technology and the negative impacts that it has on childhood, right? So that not having a guard rail on that very basic thing makes this problematic for me. I understand what you're saying like we need to have

080something out there, but I feel like that is a basic starting point to that is just to be able to talk about the age. So you talk about terms of service where you have to be 18, but that's if I understand it correctly like a chat GPT. It doesn't include the technology platforms that we're using where it's embedded in there. Right? So, so I, so I'm struggling on the well, it's not really going to apply to anybody unless they're 18. But then we're saying, but we don't have any protection, but we shouldn't need any protection if everybody needs to be 18. So that's where you're like, you're losing me in this conversation. It would apply because they consent. What he was saying was they can't use it without parental consent. And in our policy, it

081says we'll get parental consent. So it applies to everyone. Now, that that covers 13 to 18. below 13 there's not even the option to use many of these with parental in and the policy assumes I when I'm reading it that you know kindergarteners won't be using chat GBT so I guess that's a question for Dr. Rickert and Dr. Bryson, I'm going to make up something. Just give a parameter and you tell me how awful this is. If we said elementary school to give you an age thing can't use AI at all, what are we prohibiting teachers from using and students from using that we would want them to use? What is what does that look like? What what do we want them what what do teachers want to use this for? What do students want

082to use this for? that what by saying nothing we're not allowing them to have that. I think the first thing I would say is and and I think we've already indicated this teacher use to me is completely different than what the child is using it for in the classroom. Right. Right. Um we're already utilizing it for efficiencies for etc etc etc. Um, I think the challenge is and I couldn't specifically tell you and tomorrow that's different. Meaning the software that's being utilized potentially has AI components, but it's not what you're considering AI to be like a chat GPT, right? It's an AI like you would consist you would you would consider a Google search engine. Okay. Well, that's not generative AI. it's not coming up in new content, but it's bordering. As time goes on,

083it's getting closer and closer to that. Um, so I think that's the problem with defining guard rails in an everchanging environment. I think the fear of kids are going to go to school and be taught by AI is is go into our elementary schools. Quite honestly, they don't look significantly different than they did 30 years ago. Are there components in which you could utilize AI in a positive way with a fifth grade class? And my answer to that would be yes, but it might not be the vision you have. So an example of that is something that I watched and I think it was fifth or sixth grade where the AI tool is a part of software that's already being utilized. So it's not collecting student data. There's no it's one way. One way meaning

084I'm looking for this type picture. Okay. I want a picture that has a windmill, mountains in the background, whatnot. Where are they getting this from? Well, the picture was generated by the teacher. Here is a picture. Can you find within the software the picture that most closely represents the one I'm showing you? The challenge for the child's children was to come up with the best descriptors to get the software to generate a design that closely matched that picture. And in fact, within minutes, they were getting designs that were almost identical to the picture. What's the purpose of that? Right? It's to develop kids language and prompting because usually you get, how would you describe this picture? It's a windmill. There's some hills in the background. When they just put that vocabulary in, they got all

085kinds of pictures. But the more descriptive they got, the better match they got. So the development of the child was about descriptive language, not AI. The AI was a tool that was helping that child process how their descriptive language and the improvement of that got better product and quicker to the product. So if I'm processing that before, I would like to have made a distinction between direct and indirect, but that would still be considered direct, right? It's an AI. It's I mean a component of that software is driving AI. You give me the prompt, I give you output, right? That based on that prompt. Is it safe? Yes. Is the T is it is the instruction by the AI? No. It's a tool that's helping make the connection for the kid that the language I'm

086utilizing matters. So age restriction on direct versus indirect still doesn't work. So, I'm I'm going to and I think this is why the policy that you may be seeking is very difficult. I think it's what Nathan said to find. At some point, I think our staff would also like, yes, we wouldn't guide rails, but we'd like to also have some professional freedom with this because if you get too tight with the guard rails, you're just not going to use anything. And I don't think that's what we're saying because the other the other piece I would put out there is how many of our kids 13 to 18 have cell phones. And I'll tell you how many are already using AI. And so we can ignore, not in school, home, in the car, wherever, right? if

087we're not educating them on critical analysis of what you're getting is not necessarily accurate and how do I know that and what are the capabilities of the tools and what is appropriate use what isn't in what's inappropriate use we've got to use some of those tools to be able to teach our kids that right and then they have a choice that they're going to make at that point now in an educational environment I can say these tools over here we're not utilizing. We don't see an educational benefit to those AI tools. Um, but a chat GPT can be extremely powerful or dangerous. Let's talk about what that looks like. And now let's put it to an appropriate use with our 17 and 18 year olds who are going off to college next year. And if

088they don't know any better, they are plagiarizing and thinking they're fine because it came from chat GPT. So, but would I be doing that with a third grader? No, not yet. 10 years from now, I don't know. I don't know. I think one one thing that might be useful because I think some of this is going to have to be handled through administrative regulations and some of it is going to be developed as we go. um in in response to what's actually happening on the ground in the classroom. But I think that we talked about having an ongoing AI committee. I think having that committee involved with understanding what ARs are being developed. So we we're seeing the ARs as so as the AR ARs are developed that committee is periodically looking at them and

089also receiving reports on the use that we're actually seeing in in the school. So what tools are in use at what grade levels? And and I I understand that at a certain point that that could become ownorous, but I think let's try to let's try to hit a level where it let's see what what information we can provide without it being too ownorous uh to that committee. And if that level of information is insufficient for that committee to to be comfortable with the usage, well then maybe we'll have to maybe we'll have to ask for a little bit more and but or may more or maybe it'll be enough and it won't and it won't actually be too challenging. But I think knowing what tools are in use at what grade levels and something some

090information about how and I think some of that has to that information has to be collected anyway because that becomes part of the professional development. I think that the way that teachers are using it that's going to be shared among teachers. I mean especially with the way we're doing things with HRS teachers are not just doing their own thing in the classroom. They're coming back and having meetings discussing what they're doing. we should be capturing in those meetings when when when we're doing includes AI because it's so new and because no one really completely knows what they're doing with this. I think it's it'd be wise to continue to have those um those bubble up to an AI ongoing a AI committee. Now, I don't think that has to be in the policy, but I

091think that that's just an ask. I think that's some something we can ask to to have an ongoing, but it may very well help with the development of the policy as it is moving forward. Yeah. Oh, no. I I think it'll policy cycles. It gives you a an outlet to have a better understanding of its application, especially the teachers that are a part of that committee. I mean, they're the ones that can tell us this is how it's being used. Hey, you guys need to put in the policy this or this is what we would like. I mean, that's that's boots on the ground information that we need. Is there um timing for developing our I mean, I know the state doesn't have any type of framework for AI use yet, but is there is

092that part of our own I mean, would that be part of like how you use this in curriculum and instruction just to develop our own framework and principles for it? Yeah, the the committee in my understanding and Dr. Reper can jump in is has looked at different frameworks of uh but I'm going to tell you the frameworks that I've seen are still guard rails are just different specific guard rails relative to different age groups. So at this age group level the guardrails are like this if you get my without being very concrete about it because I think you're you you are balancing between if you make it so narrow and concrete people just were just we're not touching it at all and I think that's a that's not a ri like we don't want to

093be in that place either then we're not teaching our kids we're hoping the bad things don't happen and we know better. We know that. So that's the type of guard rails that I've seen with different frameworks that are out there. And I think just like one last thought I have on it is just when you were talking about sort of listing by age groups, you know, kind of what we have. Um the the other piece that is undefined for me in this is I was um looking at some research and so it came from internet safety labs and it talked about there being an average of 125 platforms at each school. Right? So like just at each school 125 platforms and it further stated that in Montgomery County, Maryland, they have approved use for over

0942,000 tools. And so the questions that really come like who's the primary gatekeeper for all of this because this is a lot of different things that are coming in and how are they managing the use of this in our schools. But then further like this to me sort of ties into kind of like how are these tools going to be vetted? So we have a gatekeeper to kind of manage it but how's it vetted and does this fit within our instructional materials vetting policy? like I I mean I I I guess no, but it is a supplemental instructional piece. So those are just like the the age thing obviously and then just thinking about like you know what the tools are by what grade and then how do we have gatekeeping on that and who's

095ultimately accountable for that and then how would it be vetted and would that be within our instructional um m instructional materials policy. So you may answer kind of. Yeah. So we already vet apps that and we have been for years. So much like that. That's what the committee is exploring vetting um the use of the tools and again it could be by age group um or level. Mhm. And you're right, the cautionary tale is we've got to figure out what's that number because you could just overwhelm and right now the tech department uh Dr. Q's are all involved in kind of vetting okay is the use appropriate, yes or no. And then how does it interact with the rest of our tools and whether that's going to be accurate or not? Well, then curriculum alignment,

096right, which is great. So, you know, at a starting point, our experience with apps was you have a significant number to start, then as people vet through them, the teachers actually utilize them, and then they're not using them after the first month or two, you begin to narrow down kind of a more manageable list that become educationally functionable. and and I would I'm going to speculate that the same is going to happen with with AI tools is yes there are tens of thousands of them but more than likely we're going to end up with a a handful at each a age group that are really useful in the educational form. So all really good discussion. I don't know how we're going to synthesize this. Like do we need to do anything? I have one thing

097and this is for you Mr. Litz. Given some of the age restrictions around the AI tools, um how would be the best way to incorporate some of that into this policy? Well, here's my take on it. This is a first read. It's information I don't need to vote on. I think there's been a lot of constructive discussion by the board on some things. I think there's some things administration's probably going to look at. Check with those folks who worked on that committee. I think you guys are probably going to want to add some things based on that discussion. So, I think you could use this opportunity, you know, during your your summer recess, sort of let that percolate and then bring it back and then you guys could decide at your August meeting how fast

098you want to move this policy. If you need more time, you need more time. If there's a lot of good suggestions coming back, you want to amend the policy, you want to approve it, you can approve it, but you'll be in a better position maybe at your August meeting to or your August committee meetings to know how fast you want to move this policy. One thing I'll add, um, unless there's something in if if if the policy is good but imperfect, if it's missing things, but what's there is good and there's not anything bad that you think I need this to be taken out. I think I I think it's it'd be good to pass it so that we have something something better than what we have now, which is nothing. So in August, if

099we're coming in and and we're like, "Yeah, it still doesn't do everything I but I don't know what everything I want it to do would be," then I think pass it with the understanding we're going to come back to this. Um, on the issue of uh establishing an ongoing committee, is that something we would need to take action on in August to establish a a committee? We we had an AI committee, but I don't know. It's ongoing. It's ongoing. We already have a committee. Yeah, we already know we have the committee, but I wasn't sure if it's if it's ongoing because we haven't had the met for about four months. Right. Right. So, so it met in the run-up to the policy, but my question was is it's still active. Well, and you are correct,

100uh, Mr. Wilson and Mr. Yes, the committee did meet with the sole purpose of reviewing the PSBA policy and then coming up with a recommendation for a policy to uh to the school board. Uh that was what the committee was charged with. So if the recommendation is that we continue with the committee, we can have that committee reconvene once we get back into August for the next steps. Okay. There's no board action needed to to have the reccomitt reconvene with somewhat of a new mandate. Yes. Okay. All right. Absolutely. Okay. But there does seem to be some wisdom to have something going into the new school year. And much, you know, if we have much delay in the process, that's not going to happen. We're not going to have it in place by the new

101school year. Um, however, it certainly can be brought back into the very beginning of the next policy cycle as we've had the ability to flush out some of these age issues and, you know, what what apps will or will not be used and all of those things. I don't know if we have to necessarily get that specific in the policy, but the policy certainly could address some of these age issues um in in our next cycle. And at least that gives us a policy coming into the school year. Jeeoff, can you um look at some of the uh age requirements and and and whether we're getting into trouble by having under 13 year olds with with any of the tools we're using. Could you do that or you know the risk of dumping something on

102the superintendent? You could add language that you know the superintendent you know shall establish you know guidelines. Well, I was mostly thinking if we're if we were to if we were found in violation of any of these uh liability. Yep. I'll I can Yeah. So, if if the tool says look under 13, this is not this is not approved for use. I'm going to have one of my my crack younger associates. Uh so, if you can What might be helpful is if we provide a few examples of tools we're using. Yep. You can look at the you end user agreements. Yeah. Or Yeah. ensure that we're not already getting into hot water. We can look into that. Thank you. So, can we just clarify where we are? Um, so we make sure we're on this.

103So, this is a first read. we wanted to add that additional sentence um concerning plagiarism to the policy and then we would we'd make that change and then we would post it on the website um as going through the first read with the the idea that it would be brought back for second read in August. Yes, that's my understanding. Everybody good with that? I just wanted to make sure we good to clarity. Okay, are we good to move on? Mhm. All right. Uh item 10.03. This will be voting for delegates for the PSBA uh assembly meeting. So I would like to make a motion to approve the following two voting delegates for the PSBA delegate assembly meeting on October 21st, 202025 with Mary Lee Hall and William Hall. Uh do I have a second? Second.

104Uh any discussion? Any obstensions? All right, that motion carries. And item 10.04. Um, this is related to on the job training agreements with the office of vocational rehabilitation. I would like to make a motion to approve two on the job training agreements with the office of vocational rehabilitation for two students effective for the 2025 2026 school year. Do I have a second? Second. Any discussion? Any nays or abstensions? Okay, that motion carries. And then item 10.05, other items of business. I have none. And I turn it back over to you, President Henle. Thank you. All right, we next we have 11, buildings and grounds. I'll turn it over to Mr. Hall. Thank you, President Henle. On to 11.01. We have our buildings and grounds reports for May of 2025. Mr. Buffington. Yes. just provided for

105your information as we uh head into the summer and busy busy time of year but uh just for your information added there certainly can take any questions. Thank you. Moving on to 11.02 the water test report for May of 2025 which is also there for our information. Moving on to 11.0. These three Saskanuk High School project financial report. Mr. Buffington, if I may allow, can I go back to 11.02 to just add some comment there? I'd like to go back to 11.02 to add some comment. Absolutely. Go ahead. Uh so, um at the beginning of June, we took some uh lead and copper samples. Um, and we'll obviously report uh when we come back in August, but I did want to just note that the they were favorable results on uh all three sites. So,

106main campus, Friendship, and Shrewsbury. Very good. Thank you. Okay. Then the uh high school project financial report. Yes. So, certainly the financial report and I'll we'll look at that here in a in a second. Uh I'd like to just follow up on um at the last board meeting talked a little bit about um there was a comment about leaks. Uh I just wanted to you know mentioned that the general contractor has verified uh the repair of those leaks. Um obviously we are getting many tests. Yes, we are right now and we will continue to uh monitor and verify you know that that that that's good. But we appreciate that uh they um repaired that. But uh we won't rest on our laurels. We will continue to to monitor the building. Very good. Uh so if

107we look at the project uh budget there um getting down to the end, you know, um we're looking uh you certainly uh Mr. Shunk is here this evening as well. And as we're getting down close to the to the end, we're we're projecting that um we're going to start to get final payment requests and things um you know here within the next month or so. So um but for the for the budget, you can see you know remaining budget there of uh just about $875 uh,000. And if we can pop to the to the next slide there, um you can see our contingency, you know, is at um over $560,000. Um we're not uh projecting, you know, maybe a small change order, you know, or two yet, uh as we're looking to close out, but

108um you know, we're looking for very favorable financial results. Very good. Very good. Thank you. Okay, moving on to uh 11.0 uh4. We have a motion to consider an agreement with the Glenrock Sewer Authority for indemnification for a permit related to the sewer lines owned by the district. I have a second. Second. Uh so Randy, if you could go into a little bit of an explanation for us for this as far as what the permitting hold up. Yeah, certainly. Um, so in order to do this project, one of the permits that we need is a Pennsylvania pendot permit. Uh, one of those requirements, um, is actually the list of facility owner. The, as I believe everybody knows, the district owns this portion of the sewer line, um, that leaves this campus. However, the requirement from

109PennDOT is um they're they're looking at the Glenrock Sewer Authority as the facility owner. They don't own the line, but um probably good time to pause and thank the Glenrock Sewer Authority for um working with us, you know, to to establish so that we can get get this permit. But um it's actually going to list them on on the permit. But the the um ident identification obviously it's the district's risk with this with this line, not Lenarch sewer authorities risk. So they're not assuming any of the liability. They're just working with us so that we can help helping us to to get the permit. Right. Um and very gracious, you know, um to do so. So everybody understand that? Everybody clear on that? Okay. So, we have any uh discussion. Any or abstensions? Hearing none.

110Motion passes. Moving on to 11.05. We have a motion to approve the following. Approval for the A approval of the following greatest need project which includes three boiler room projects. Shrewsbury Elementary, Southern Elementary, and Southern Middle and roof and rooftop equipment at Shrewsbury Elementary School to bid bid as one large project with multiple primes. The estimated cost of the projects is in the range of six to 7.3 million to be paid for using the fund balance assigned for capital projects and B approval of the contract with Beers and Hoffman Architects for services related to the greatest needs project noted in A. Do I have a second? Second. So, do we have any discussion? This is obviously something that we we've already spent considerable time on. Um the uh we we did discuss the um possibility

111of having some construction management uh that we might consider later. Currently, we're considering handling all of that in house. Um but if we should determine when we get a little further down the road that that is going to be um maybe too difficult uh then the the that possibility still exists. Nothing that we're doing tonight would prevent that from being able to happen if we would determine that handling that in-house is not um desirable. So um but currently the way it stands the uh objective is to handle that construction management inhouse. So we understand that and that does represent a significant savings to us but then it also does represent a significant um increase in in workload. Um so you know we we may want to address that in in the in that summer period

112when that time comes. um or just to put it out there that there are some uh some other options that passing this tonight does not prevent us from doing. Well, and I'd like to just add that when we had our meeting about buildings and grounds, there were some things in the report that seemed to be redundant. There were some things that were questioning whether this had been done previously with some of the little bits and pieces and replacing the boiler room scopes that we were receiving. So, I would really like to have more clarity as the project moves forward to show us exactly, you know, the the expenses and what's happening and what actually is needed opposed to what we were seeing that was redundant and what may not need done but was on the

113greatest needs project. So, um for instance, there was some questions about the chiller pipes that are still on here. Uh, so I just wasn't sure what that's going to look like. I am definitely going to vote for the greatest needs. I think it's important. We need to keep up with our facilities for sure. Um, but we just like the clarity as we're moving forward as far as what is redundant as it gets as they get into it and what can what can be saved in not having that action taken because it's no longer needed. Right. So many of those other portions of the greatest needs um assessment that are not um addressed in this particular motion. Um there there's going to be a sort of uh another assessment of where we go from here. Um

114so certainly all of those things will will be looked at and discussed as we move forward into that. Where do we go from here? Which ultimately is probably going to end up in October when we'll start, you know, digging into, well, work will be done before we get to October, but that's sort of when we'll bring it to the board level at that buildings and grounds meeting when we talk about um the the next portions of of greatest needs and what that looks like. Um so, but that also is not affected by the approval. What we are approving here is only the boiler rooms, the rooftop units, and the roof at um Southern L. Would it be fair to summarize that these are what we're voting on right now is the greatest of the greatest

115needs? I definitely think that's true. I mean um and and we're also okay we're we're we're spending a lot of money here and and these are not things that are flashy. You know they're they're not making you know um you know a space where the the students are having you know great interactions and all of that. However, it's really important that spaces are heated and and cooled and otherwise they won't have rooms. Yes. So, um, yes, I would say absolutely these are the greatest of the greatest needs and and things that, um, not not only that, our current systems have shown us all of the signs that we need to see to know that they are coming to the end of their life. So, um, I don't there's there's nothing in here that I would

116say is even remotely considerable not a greatest of the greatest needs. And if I can add the one thing I should have mentioned when I was going over the insurance and it was in your board briefing, but one of the things with the our insurance company um because we one of the reasons why our insurance didn't go up very much and and many others is going way up is because we are doing the roofs. So, because we've committed to that and we've even said that you're voting on this um tonight, that has kept us from having um a deductible for roofs equal to 1% of the building value. So, which is huge. So, from that standpoint, I think a lot of these proactive measures are saving costs in in other areas. What's the age of

117the roof that's necessary for that 1% thing? Well, they they actually what they did is they flew drones over our roofs last year. Um, and they pointed out the middle school and Shrewsbury Elementary as as huge concerns. And at that point, we said, "Hold on, we're we're working on it." Um, and that's when we had applied for the grant last June for the middle school roof, obviously. Um, and so again, I think because we kind of led them to we're we're really working on moving towards this and now we've committed to that. I think that's a that's a positive piece. But they have said if you don't do what you said you're going to do, this is where you're going to be kind of thing. So I just wanted to point that out. It's not

118just you said it's not flashy, but it is saving money in other areas, too. Sure. Any other discussion? Any knees or extensions? hearing none and move it on. Can I interrupt you for one second? Um Jeff, I figured you needed to be here or that you might need to be here for the personnel and policy section. Does anyone need Jeff here for any other sections of the meeting because otherwise we can let you go and you know anyone? No. Okay. Don't look so hurt. I just I'm not hearing rain pouring down on the roof. Thinking maybe a good time to buy out. So yeah, if you're okay with that, I'll Yeah, I think so. I think that was the section where it was and I think I predicted correctly that it was helpful to have

119you here for that section, but I think I think we're good. Good from here. Thank you. Thank you. And Caleb, if it gets to be too late, you know. Good. You're good. All right. All right. But do you have to get up for work early? I do. No. No, I don't. Okay. You're good. Back to you. Okay. 11.06. I have a motion to award the proposal for supplying and installing certified playground mulch for River Valley Landscapes of Riceville, PA in the amount of $14,000 $921 using CoStar pricing. Do I have a second? Second, any discussion? Any nays or abstensions? Hearing none. Moving on. 11.07. And I have a motion to approve the proposal from Hopewell Heating and Air Conditioning of Redline, PA in the amount of $33,865 for the replacement of domestic water well pump

120on the main campus project using CoStar's pricing. This project is part of the capital improvement plan. Do I have a second? Second. I think I might be having some internet trouble under Yeah. Okay. I'm sorry. Something's happening with our internet. Yeah, it's not moving forward. What's up with you? Yeah, it wouldn't let me do anything. Mine's okay. Mine's good. Well, this is good as long as you're working. Okay. Any discussion? Any nays or abstensions? Moving on to 11.08. I have a motion to approve a contract with Triangle Fire Protection Incorporated of Carlile, PA for the regular 12-year inspection of the fire hood suppression system at Shrewsbury Elementary at the cost of $2,960. Do I have a second? Second. Have any discussion? Any or abstensions? None. Moving on to 11.09. We have here for our information

121the use of facilities you can view for your own information. Moving on to 11.10 other items of business which I have none. President H. All right. We'll move on to item 12. But before we do, is your uh access to the meeting working right now? Yeah, I'm good. Okay. Mine's reloading. So, all right. Well, if you've got yours then all right go for it. uh 1201 uh the third quarter uh discipline data from Dr. Reppert. Thank you. Uh thank you Mr. Hash. Um Jack, can you please pull up the discipline for third market period? Uh so for the uh the board, you do have provided in front of you uh just an update for the third marking uh period discipline. Uh just highlighting the infractions and actions that were relative to the third mark period.

122Uh, one item that I did just want to point out, um, regarding uh, an increase, you know, we're looking at, uh, what you see number 22 threatening, uh, school officials or students. First market period, we had four. Uh, second market period, we had six. Third market period, we did have 12 uh, of those incidents. Uh, so I did want to let the the board and the public know that whenever there are any threats uh, that are made, whether it's verbal, uh, whether it is something electronic, etc., you know, our administrators do address those. We do have threat assessment teams uh that include um myself, Matt Litzel is our uh school safety security coordinator, SRO, uh we do have our school psychologists, um administrators, school counselors, uh school nurse that are part of those teams to

123address those situations. Uh but I did want to point that out because you may see because there is an increase it does show that um you know when those situations are reported they are being addressed by um our administration and the the individuals that serve on those teams. Uh something else I wanted to note K if you can go to the next page please. Um, as you do take a look at uh on this on this on the back page, I do have comparisons from last year's uh third marking period to this year's uh a third marking period. Um, one thing I I do want to point out again, you're looking at the specific threads uh which last year at that time we had six compared to 12 at this time. Um no rhyme or

124reason as to why there is an increase but we do know that you know when our students are saying things without thinking uh not pausing um you know when when things are coming to mind saying things out of frustration it does give us uh you know like I said going back to what I mentioned previously that our administration and our staff when they're hearing something they are uh reporting that uh I know we have shared many times uh you know to our to our parents to our students. We do have a safe to say program uh so that if parents or students want to report things anonymously based on the concerns that they're hearing, please utilize that system. I serve on that uh committee in that system as well as uh our safety security coordinator,

125high school, middle school uh principles as our school resource officer. Uh so if there are concerns that uh parents and students are hearing, please be sure to uh report those. Um so that is the uh third mark period uh discipline. Mr. Hatch, I want to share that. I have a question real quick. Uh C on the back side. Yes. Um the student code of conduct went from 273 to 204. Um which is obviously a you know we'd like to see it drop. Is there any um can you give us sort of like a feeling of what areas we saw differences you know specifically you know yes we saw a drop and then let's applaud that you know to our students you know because we haven't seen you know the you know an increase you know

126in that specific third marking period. I may, you know, say that maybe a reason for that is we have focused a lot on providing a safe, supportive and collaborative culture within our schools. Looking at HRS level one, um, our schools, our administrators, our school counselors, our social workers, our teachers are doing, you know, a phenomenal job of addressing and intervening when when things are occurring. We have students that are reporting concerns that are coming up. But going back to your question, um, you know, Mr. Wilson, what may be some of those specific um, what we have here listed are the state reportable codes, you know, regarding infractions. So, uh, you know, I would have to take a a deeper dive. You know, some of the code of conduct may be tardies to school that may

127have decreased. U, we talked about plagiarism earlier, academic honesty, you know, may have been been a decrease compared to those. Uh but when we look specifically at uh the discipline that we're reporting here, this is going to parlay into our uh safe schools report uh that we would submit at the end of July to the state which then will become available on you know our not only for our website but for uh people to view how safe is our school compared to others. Yeah. I I didn't I wasn't looking for a specific but just like well we saw a lot less of this this year. Yeah. Dr. Reert. Thank you. To the best of your ability for uh code description 22 as you highlighted for the third marking period the threatening school official or student.

128What is the what was school official or student? Which one was the bulk in the student? Okay. Yeah. All right. Yeah, definitely. uh threats that were made from student to student were the ones that were were the most prevalent. Thank you. You're welcome. Not that it really matters, but the total of detention is wrong. It should be 378. Excuse me. I said the total of detention should be 378. Marking period three was not added. Other page. It's not a huge deal. Okay. Just letting you know. Someone's running numbers. Are you using Excel? I was using AI. I'm kidding. No, no, I'm kidding. Any other Thank you, Mr. Do. I will uh I will check into that. Any other discussion on 1201? That's a formula error. Uh, moving on to 1202. The student transportation report for

129May 2025 is there for your perusal. Just want to pull two two things out of it. Um, for the 2025 2026 school year, we do have several routes um that need drivers. If you know anybody, send them over for a student. They would be appreciative of some um jobs there. Um, they successfully planned 18 activity bus routes and 55 athletic and field trips in May. And that is in my opinion pretty spectacular for um what we have like 35 buses I think around that something like that. So that's pretty good. All right, moving on to 1203. Um I'd like to make a motion to approve the 2025 2026 emergency operations plan. Uh do I have a second? Second. A second. Uh any discussion? Any nays or abstensions? Hearing none, that motion passes. 12:04. I would

130like to make a motion to authorize the coordinator of student transportation to do two things. Number one, approved bus routes and drivers for the 2025 2026 school year prior to a board approval on August 14, 2000 or August 14, 2025. and as well approve bus drivers throughout the 2025 2026 school year between the board meetings. Do I have a second? Second. Any uh discussion on that? Any nays or absentions? Passes. 12:05. I would like to make a motion to approve a quote from Axon Enterprise for body cameras for security personnel. The quote is for a 5-year period beginning August 2025 at a total cost of $7,996.80 or $1,599.36 per year. Do I have a second? Second. Any discussion? Any nays or abstensions? That motion passes. All right. Uh 12:06, some grant related items. I would

131like to make a motion to approve the following grant related items. One, the revision of a grant issued by the Pennsylvania Commission on Crime and Delinquency. Number two, the submission of an application for the school violence prevention program grant. And three, the submission of a grant application for school bus stop arm cameras through the PennDOT automated school bus enforcement grant program. Do I have a second? Second. Any discussion? Any nays or abstensions? That passes. 12:07. Uh, other items with business. I have none. Back to you, President. Thank you. All right. Item 13. I'll turn it over to Mrs. Doberman. Thank you. Item number 1301, the athletics report. The Warriors had another strong spring season. Um, below we will find the PI or L. Wow. The Y AIA allstars from spring 2025 season all stars for

132track and field and boys tennis have not been selected at this point yet. Um for spring sports we have girls lacrosse. The Y AIA allstars are Jillian Dance and Bella Katik. Um congratulations to Jillian Dance for being named Y AIA most valuable defender. Boys lacrosse ya allstars Grant John's and Nicholas Burns. Softball the allstars are Ella Wetszel and Emily Karst. Uh baseball the allstars are Andrew Unlessby, Jaden Cip, Landon Keielman or Keeman, not sure. Um, Grayson Copenhau, Copenhab, sorry. Um, Braden Krebs and Henry Hileman. That concludes that item number 1302, the athletic event ticket prices for the 2025 2026 school year. I make a motion to approve the athletic event ticket prices for the 2025 2026 school year. They will increase a dollar for the adults and there is no increase for the students and

133then the increases go through the game passes the the sets. Um do I have a second? Okay. Second. Um any questions or comments? Um I have a a comment in that um I would not personally be comfortable with doing anything to discourage, you know, people from coming out attending our events. And uh I I would seem this to be a very minimal increase, which I do understand, but also um I would like to do things to encourage um participation by our uh community at our school events. Um so that's just my perspective, but I'm sure you're all stunned. My my question is the game passes. How much were they utilized this year? I used I used mine all the way. I didn't think game pass and it was gone by mid basketball season. Yes. You

134purchased your game pass, didn't you? I'm just curious as to how how successful we were in increasing the volume. So I don't have exact numbers so I apologize for that but I do know that we sold a lot more passes than we had but we had sold very very so so comparison. So I do believe it's something that as time goes on and we continue to advertise it that we'll sell more and more passes and I do think it's an opportunity that if you don't if you want to pay a lower price you're able to do it through getting the the pass. Um, so my thought it would be similar to some other things we've talked about. You know, a lot of these things take a little time to get traction. I I do think

135that it the other thing that it does for people I'll put this pitch out there. Maybe we can put it in our communications. A lot of people don't carry cash nowadays. So if you don't want to carry cash, then a good way to do that would be to buy a pass because then you just buy it one time. You don't have to carry cash. So I think we do also hear that. So, um, that would be my my thought on is that is a way to reduce what you pay and encourage people to come because once you buy the pass, then of course you should come and use it. May I just ask a side question? Sure. Um, going to different schools, there are a lot of them that accept credit card payment and I

136know that that comes with a cost. Um, I think if we did that, I'd be more willing to consider raising the price to cover the cost of that because it's convenient at concessions, right? There's all kinds of issues with, you know, counting the money and making sure that, you know, that I've I've seen kids that you can't buy because they don't they ask do you take card and you you know, and they're hungry. I mean, I just want to give them a Chick-fil-A sandwich then, you know, but I can't because somebody's paying for that. Um, what are the considerations that have happened with the card? We I I feel like we've looked into that before. Yeah. So, so again, as we talk about cost for people, it is literally a dollar. So, Trevor's looked into

137it. Um, and we're not saying we won't go forward, but if we're our concern is to keep cost down, it is a dollar per ticket. So, that's what we're talking about here. So, you know, at the end of the day, it is a pretty steep. It is. Yeah. I mean, that's a pretty steep lift there, right? I know some districts are $6. You know, the other thing Yeah. And as you get the card readers and everything, security obviously is huge. I mean, because you you're handling people's credit cards and all. So, that would be another concern that I would have is we're now dealing with handling credit cards. Mhm. Oh. Is But is there any difference if it's phone payments or is it is it the payment processing is a dollar regardless of what we

138do or or our phone payments another option that I don't know. We'd have to look into that. I'm not sure. No, phone tab. Yeah. Oh. Oh, I guess it's the same as credit card. It gets you out of the It gets you out of having the like Well, yeah. So, the card readers I think there are some readers that only handle phones. Um, and we could leapfrog credit cards, but it would still be the fee. Well, I was I was curious whether it would be because that dollar is like not everything is a dollar for a $5. Like not not every merchant has to pay a dollar for a $5. No. And I think that's what they're saying though. So like when we do things within the district, depending on what it is, we pay

139different fees. So I think what he found was for tickets, that's what it is. Yeah. And so, you know, again, I I know I've been noticing is you go out and about like before it didn't matter if you cash or charge. Now, there's more and more places. So, I'm not sure what's going on with the credit card companies, but there's more and more places that I've noticed there's a different charge if you use cash or or credit card. So, vending machines are notorious for it. Yeah. Yeah. There's there's a lot of local place. I don't want to name any, but there's a lot of where you got to kind of make sure and read the signs if you don't want to pay the additional amount. Yeah. Now, what you were talking about was for concessions.

140What if we looked into credit cards or phone payments for concessions? Yeah. Again, I think we'd have to we'd have to look at the fees first, but then the other piece was I know watching concession, you'd have to train everybody to use those cards. And is from a security standpoint, is that something we want to we want to take on because they're volunteers. So, Um, and I think those are all considerations that we have to look at. And and I think concessions, one thing we could potentially do is is there a way for concessions to do like a card type thing. So that you're not having to carry cash. Yeah. Because you could carry the pass to get in and you know, and a card for your So I think snacks. That's interesting. Yeah, that's

141a that's a good idea. Yeah. like you know you pay so much and you get a hamburger or a hot dog and a soda or pretzel and a soda or whatever it is you want to Yeah. And then there's the error and calculation is definitely off the table. So that helps. So I think those are all things we can look at. I don't know that. My thought would be if we go towards electronic payments for tickets, I'll I'll stick with tickets and stay away concessions that that would be something we would pass on just like we do in all the other areas where we we take cards. But um I I see that as a different issue, but if that's something the board wants us to bring back, I mean, we can definitely take a

142look at it. But that's why we've kind of strayed away from it. Isn't boosters coming in to talk to us in August? Is that something that maybe That would be through them running concessions booster club. Yeah, I mean I think it possibly could be, but again from a security standpoint, I'm not sure that they would want to take that on because it would be through our like whatever we would connect through through the internet will probably be through our servers and everything to be secure. So, but that's something we can talk to them about. Okay. So, I have two questions. one. Am I wrong that this is not like the athletics budget? Like so if we would increase this a dollar that would increase the budget just a little bit for athletics, correct? It wouldn't

143increase the budget. It would increase the revenue coming in for for athletics. Okay. And then we are one out of two schools that are the lowest. And when was the last time we had a price increase? I don't remember. A long time ago, right? Yeah. It's so long. So long. So I really don't see I will say it's definitely been more than 10 years. I really don't see a problem increasing at a dollar. If we were increasing it too. Yeah. Okay. But a dollar I mean it's been a while since we've had a price increase and all the other schools are getting our dollar when we go there. So why not get their dollar when they come here? I hate to say that that way but it's true. you know, like if we're paying more

144at another school, then make them pay that, too. So, I had made a it was a joke the last time this came up, you know, can we can we pay less at our games and make the the other side pay more? And I had thought and it was a joke, but I actually thought about it a little bit more. We could have if you wear red. Yeah, but you get a discounted price. Somebody would hear that. I mean, like I hate to say that. I've got a lot of red. And is it Southwest red or is it red? I'm just floating the idea. Maroon. It's a great idea, but once that little once they watch this, they could say spirit. If you're fear of the warriors, Red spirit wear I mean like yeah red lion.

145Yeah. So spirit wear not just the color. So in the anticipation that this might not go completely smoothly. One one other potential thought. Um, well, what what are most people thinking of voting before you don't negotiate down already? No, I'm think I'm thinking of voting for this as is I know you. Vote away, my friend. No, no, no. But what what are you thinking? I'd like to hear Sue. No, no, no. Me, too. I'd like to hear what she has to say. Sorry, Susan. Vote on it. are. So the the only other consideration I thought about is if the concern are southern folks and what they're paying the potential is you could you could vote on it as it is which is what we're recommending or we leave the passes unchanged because you have the

146right to to get a pass which is a reduced price anyways and we only sell them to people that come to Southern like we wouldn't sell them to the away teams. So that would be a potential, but I still am recommending what's on the table. I was going to say I mean you're still getting a discount with you're still getting you're still getting a large discount. So why not just do it as is because you're still getting a discount as a suspana, right? Can you say it for me again what you were proposing because like I I think the issue where I really had was on the family passes that was the most increase. Um, and so you're saying that we wouldn't increase the family passes. Well, when you say it's the the most increase,

147it's because it's the largest take. No, I know, but even when you look at it, like I mean, I guess they're all hovering around 20% or so, which seems like a lot to me. And my thinking about it is like I love that we did the family pass. You know, we talked about that last year and I looked into some different examples of it. So, I love that. I love that we were able to see that we were able to increase that. I think um it was a good packaging of it. I think it was good advertising of it. I think that you know in the you know time that we live in there's so many things that we're in disagreement on that to come to something that we have agreement on. I would love

148to see another year of just keeping it as is just to be able to see like are we able to you know continue um to get the momentum with the family you know passes that we have just that that's what I would like. Keep the passes as is but go ahead and increase the Well, and I like I I know that the credit card is going to cost more, but I feel like I could be more persuaded and I feel like the community would appreciate the convenience. They don't feel like a little bit. Can we put a cash machine on campus? No. Well, I mean, like when you look at the adult 10 game pass, it's $38. It would be 50. So, you're getting a $12, you're getting two plus games free. Like, I I

149really don't see an issue with this like as is, right? Because I mean, you're really save you. I think that's a I mean, go from $90 to $150. Well, no, it's $90 after the increase. So, it's 75 to 90, right? It's currently 75, right? And it would go to 90. Yeah. All right. So, how about this? Can we modify this so that we're not up we're not increasing the varsity event adults but we go ahead with the passes increase. Mary Lee, [Laughter] I'm just saying I I feel like you feel like the burden if they don't buy the pass, right? Then well then they're not saving as much. They're not saving as much. Then if they're if you're not increasing the ticket price and then you're but you're increasing these. So that's not fair. You're

150saying so what was your suggestion again? Makes sense to me. I understand. The suggestion was increase the single adult ticket price just like it says $1 increase for that, but then leave all the passes as they are. So, family 10 game would stay at 75. Family 20 game would stay at 125. Uh, adult 10 game would stay at 30 and adult 20 game would stay at 55 with the idea being that there are there are local people. Yeah, the people buying passes to our games are definitely local people and so that that that is a way of giving a discount to our local families. Selling selling the game the passes is better for us because you know they may you know they may not use all of them which is basically you know it encourages

151people to get the pass right and then and it use it or lose it. Yeah. How do they get the passes? Is that through schoolbox? So they can get it in the office. They can they can let us know and we'll we'll put it at the ticket booth for them so they can buy it. So So various ways they can buy it. I just knew school bucks is through credit cards. So I didn't know. Yeah. So, I I amended this last time to include no increase. And I said at the time that was kind of a one-time only thing for me and that I was on board with. It has to happen sometime. And it's to me it's a small it's a small increase. So, I'm I'm pro keeping it exact the motion exactly the

152way it is. Okay. So, we have you want to keep it as is. I'm good as is, Joe. because we're because there are a couple of different amendments we can consider and it may get complicated. We could just do a roll call vote. We could see where we are. But before we before we vote on it, I want to know is anybody interested in amending it and if for me if I would say changing it to Susan's suggestion would change my vote. I would be acceptable to that because I feel like we are still trying to take care of our our our people, our community. I would accept it if it involves credit card. My thought is Jim, Liz, Jen, and myself will all vote for it as it is. So, if one other person

153will vote for it as is, uh, you would? Okay. So, I'm just getting ahead of it. We, an amendment's going to fail because the votes are there to pass it as is. All right. Well, let's go. Yeah. So, um, if anyone wants to move to amend it, I think that's going to be a separate thing. We're That's a whole separate thing. which I'm also in favor of but not right now. Can I can I just ask something about that? So, we'll take we'll take a look at that separately because let's do that separately. But my recommendation would be that if we would go that direction, the fee is passed on to the user. So, whatever the ticket price is still additional $6. I just want to make sure I understand that before we look into

154it. Okay. So, we'll take a look at that. I don't like that. I don't like that. I feel like the dollar increase would be covering the convenience of the credit card. So, I would not I would not vote for that next. That's just saying that's where I am. Do I need to do a roll call or we can do a roll call? You need I think you do. Okay. Do a roll. Yes. Um James Holly. Yes. Joe Wilson. Yes. Hold on. And I have to switch pens. I'm apologizing. Yes. Bill Hall, no. Mary Lee Hall, no. Samantha Hall, no. Jeremy Hash, yes. Jen Hankle, yes. Nathan Hankle, yes. Okay, that was six. Yes. If anyone complains, I'm sending them to your email address. They should be um item number 1303. Okay. Um, I'm a little

155braver to use already. I make a motion to approve a physician services agreement with OSS um, yeah, OSS Health um, effective August 1st, 2025 through December 31st, 2025 at a cost of $150 per event. Do I have a second? Second. Any questions or comments? Any nays or absentions? This motion carries. And as for 1304, I have no other items of no items of business. I turn it back to you. Thank you. All right. Item 14, other business. Anything hearing? None. 15.01. Legislative council. I'll turn it over to Mrs. Mayor Lee Hall. All right. Thank you. Uh, so passed by the House, Bill 1402 ensures that teacher certification fees would not exceed $50, as well as members of the US armed forces, veterans, and their spouses would be excluded from those fees completely. Uh, bill 355

156protects children and holds offenders accountable by providing sentencing enhancements for courts to consider in sexual assault cases where the defendant is a mandated reporter. We encourage our children to trust school employees, health care professionals, law enforcement, and social workers as mandated reporters. And it's especially egregious when someone who is required by law to report suspected child abuse or neglect instead would choose to victimize a child with their title. Uh the bill now goes to the Senate for consideration. Bill 1549, approved by party line vote, will raise the minimum wage from $7.25 25 to $15 per hour by the year 2028 on a tiered system, $11 by January 2026 and $13 by January of 2027. uh for York County and specifically there was contention regarding reg regulatory reform and the difficulties of small business owners having

157the ability to remain price competitive while adjusting to this tremendous increase for employees in training and even minor staff under 18 making that much money. That minimum wage change only passed the House. Is that right? It is going to the Senate for consideration which may fail there but we will find out. Um, passed by the Senate, Bill 375 will require school entities to have an automatic external defibrill present at all PIAA intercolastic athletic events. And additionally, the legislation will require schools to establish or integrate a sudden cardiac event emergency action plan for all athletic activities. And the governor's proposed state budget is still under consideration by the general assembly. Legislators are calling for a comprehensive plan that supports informed and strategic planning to correct imbalances, provide stability, and respect every tax dollar Pennsylvania contribute to

158our state without marijuana tax. Uh, the Pennsylvania Higher Education Assistance Agency is actually holding a sweep stakes to give away 12 $2500 nonsa scholarships through its PA forward Keystone loan programs. For more information, go to phaa.org, which this is very easy pickings for collegebound kids that need an extra push. 2500 bucks. Don't even have to send an essay. So the House reconvened this past Monday, did a lot of work. So now the Senate will reassemble next Monday and consider some of the things that the House sent to them. And that is my full report. Thank you. All right. Uh moving to 15.02. Mrs. Doppler. Um May 22nd was graduation and it was actually the first York Tech graduation that I ever attended. And oh my gosh, I wish I would have went to the other

159one that I was chair of. Um, but it was amazing. It was amazing to watch the kids and just how excited they were. I mean, they were so excited and just how proud they were and it was it was cool. Um, we had a lot of Southern York students speak at the graduation, so that was really neat to watch. I was like looking down through the names and I'm like, I should know that one. I I don't but I should know that one. And um so they had it indoors at the York Fair Expo grounds. Um I think if I counted correctly, we had 20 students graduate from there. Um give or take. Um so that was amazing to watch. Um, York Tech also purchased some land um or they're working on purchasing some land,

160but that money will be from the um adult education um balance or adult education will be paying for it and they'll be using it eventually, but right now it will be rented out. Um so really they're not losing any money until they actually take it over um after a few years. Um, they were also looking at possibilities of changing the buildings so they can get more people to come into York Tech. And they're also looking at building another building on the property to help out um with I can't think of where it what it was. Do you remember what? Um, it's where the sports complex going in. What is that? Learning learning center. Yeah, York Learning Center, York Learning Center will be losing their place and they were looking at possibly saying, "Hey, do you

161want to move here?" which would cause them to build and they were deciding where they wanted to build and how it would help them in a long run like if they took it over and they had a lot more students or do you put it in the back of the property or so that was discussed also, but that's in the like long long long long term down the road. But that's everything I have. Well, is there anything shortterm as far as being able to accept more students for the next school year? Yeah. Well, that's what they're working on. Um, this summer because I know they were talking about moving classrooms around so they could fit more students in. I don't remember when they're starting, but I know they're starting. I don't know that it's next

162year, but it could be the next. But I Yeah, sorry. I don't know that answer. Um, but I know they're really trying to get more students in there and yeah, it because the demand is high and the weight list is high. Yeah. Get that weight list down. Yeah. Thank you. Uh, LIU12, Mr. Hash, I have nothing to report. All right. York Adams Tax Bureau. Nothing to report. Southern York County School District Foundation. Mrs. Maryley Hall. We have not met. We will not meet until September. So, I have nothing to report unless Mrs. Green, you might have something to add. I do not. Thank you. Other items of business, anyone? All right, moving on to 16.01, the student activities report for May 2025 is attached for your information. Uh we have a couple of student teacher

163placements. Uh Miranda Snder um and Beverly Markeepka. Uh we have a few resignations and retirements uh also uh attached for your information. Uh 16.04 4. Other items of business? Anyone? All right. Uh 17.01. Uh we have uh I'll turn it over to Dr. Reer for this one. Thank you, President Hankle. Uh these are our ending numbers for the 2024 2025 school year. Uh just one thing I do want to note uh for the school board as well as the public. Uh the Southern County uh digital academy education. Uh this will be the last year that we'll have that. So any students moving forward with our district that would like to participate in a a digital cyber program, we would enroll them through our link uh the LU link edge program. Thank you. All right. Item

16417.02. Um I will announce that uh we had uh uh sorry an executive session uh immediately prior to this board meeting uh covering safety and security, legal and special education matters. Um, and also the next regularly scheduled board meeting of uh meeting of the board of education will be held on August 14th, uh in the same room uh beginning at 7 p.m. Thank you, President Hinkle. Uh I'll just join Dr. Reert, Mrs. Doberman, and Mr. Ross for all their congratulations to all of our graduates. uh whether it would be our own graduates here on campus or through York Adams Academy or even York Tech, uh we wish them the best in their future regardless of what their choices are moving forward into uh the next chapter of their lives. Um tomorrow represents the official start

165of summer. So to everybody out there, staff, board members, students, please uh stay well, be safe, and uh take some time to sharpen your saw for the beginning of next school year. Have a great evening. Thank you. Thank you. All right. And item 18, new business. Anyone? Hearing none, I'll entertain a motion to adjurnn. Second. I have a motion in a second. Um any naysay or obstensions? We are adjourned. Thank you Tia for