Board of Education Meeting--April 25, 2022

001yes i'd like to call this uh regular board of education meeting to order i'd like to welcome everyone this evening if i could have uh mr michael martin lead us in the pledge of allegiance [Music] can i have a motion to approve the agenda how may we approve the agenda as presented have a second second any discussion all those in favor opposed our next item is the work session that is fiscal year 23 budget priorities mr jim butts thank you doc thank you dr gilpin and the board some of these slides you've already seen from the last work session but we've tried to update them for discussions that have happened since the last meeting um what i'm going to do is ask you let us do the whole presentation the whole powerpoint and then we

002can go back and answer questions if you have them but i like to do the whole powerpoint so you can get a flavor for the whole package so this is the budget calendar of the timelines we need to meet and of course tonight is april 25th the work session uh what's important about these dates is we are required to put our proposed budget in the journal is a class two legal ad and it has to be in the paper 10 days before we have our budget hearing and our board meeting to approve that for right now that would be it have to be in the paper by may 6 because our board meeting is may 16th the journal has a four day advance notice to run the ad so we'd have to have it in

003the journal's hand by may 2nd so why i point that out is because if we do not come to an agreement tonight on what the budget is we will either have to have a work session in between now and may 2nd or we would have to move the may 16th budget to comply with the legal class 2 legal lab at the end of the day after we approve the budget it needs to go to the state department of education for their final approval so what i'm going to talk about here is the funds that we maintain some we budget for some are or carry over which means it's money that is left over from the current year that carries over there's no new activity necessarily in these accounts of course our main account is a

004general operating fund that's the fund that we control as management on how we spend their money it's unrestricted funds it includes our state aid local taxes and other income our debt service fund 21 just to remind the board that is our bond uh principal and interest our bond construction fund is from our last bond that we're working on paying down at this time our capital improvement fund is money we have set aside for specific projects that's a carryover fund in that it's going to be earmarked for future land purchases in fiscal year 23. our special revenue fund is restricted fund it could be made up of local state or federal dollars but it's restricted for purpose or time or both and then lastly is our federal stimulus our coveted fund obviously those funds the grants

005have been awarded however we do not receive those monies until we spend them and on the federal stimulus the the only fund that's left well there's two funds that's left but the large one is the s or three it was a 38 million dollar grant we're going to carry over 30 million because that grant runs through september 30 of however i'm only putting half of it in for fiscal year 23 because there's two years left on that grant so i'm going to take these in order of the ones we really don't have much control over and then we'll talk about fund 11 last because that's our general operating and that's what we can control so our debt service fund is pretty simple it's made up of tax revenues collected to pay down the principal interest

006on the bond the bond that we have expires of may of 25 principal payments next year will be 3.7 interest is 350 000 and we have a reserve balance that we are required to maintain and that's 2 million dollars uh at the beginning of fiscal year 23 there'll be 11 million 11.6 million left on the bond to pay down and of course we'll have principal payments of 3.7 during the fiscal year our next fund is our federal i'm sorry it's a special revenue fund it's our restricted fund and this is the state portion of what's in that fund again we get grants throughout the entire year but these are the main ones that we know up front what we have coming from the state to support these programs so we have a staff development and

007for both professional and service that's a specific carve out it's part of the formula and the state dictates how much it has to be spent in those two categories of course the faculty centers based upon our employment count and it's 400 per staff per school that's within the formula our step 7d mentoring is again part of the state aid formula and it is exactly what it says it's for mentoring both professional teachers and principals we have a truancy diversion grant we have alternative education an esl grant adult education and then communities in schools my understandings of communities and schools will probably go away sometime in the future but currently for fiscal year 20 three we have been told we'll have 483 000. so the total state revenue that we'll have to start with is 2.3

008million in our special revenue fund 61. our federal programs are several big blocks one is our title one two three and four those are what the betty ann powell manages there for instructional support intervention and staff training among other items the next categories are ida they break that down it's special ed it's both for preschool and then school age kids and then the next two the haida and the nacho are the uh the martinsburg initiative type programs it deals with the combining opioids in this in the community and then lastly it's adult education programs it's for adult basic ed and our perkins grants so our total federal revenue that we know that we start with again at the beginning of the year is 10 million 146. in addition to that in fund 61 i put

009child nutrition at the end because it is made up of both local for parent payments state grants as well as federal dollars coming in from the school lunch program when you look at the federal side of the grants we get what's called an indirect rate that indirect rate calculation is 252 632 dollars that indirect rate is applied to federal grants it is moved over or transferred over to our general fund for general operations and it's really used or mainly used or calculated for the administrative costs to run the programs the restricted rate for fiscal year 23 is 2.53 uh then fiscal year 22 is 2.75 and that indirect rate will continue to go down until we are um have finished spending the coveted money the federal dollars that impacts the how the rate is calculated

010so as long as we have federal dollars that rate will continue to go down and then lastly our fund 71 that's our ida money there's two pieces it's uh the special ed piece which will carry over it was a multi-year grant so 625 is about half of the grant that we received and then again fsr3 is the only coveted funding we'll have left that will carry over and that's 15 million of again we expect to have 30 million left but 15 million would represent what we have for fiscal year 23. and again we have an indirect rate on that one however it's called an unrestricted uh indirect rate and that is seven point five nine percent so if we spend the 15.6 million we'll receive 1.1 million in indirect rate that again is transferred over

011to the general operating fund for us to spend as part of our general operating budget and again for fiscal year 22 that rate was 11 so now i'm going to talk about fund 11 that's a general operating fund that again is what the administrative team has put together on how we're going to spend our unrestricted funding again the biggest piece and you've heard this before is our enrollment our enrollment is this is the starting point in the 10-step state aid formula in 2022 we had 19 716 uh students and we're projecting in fiscal year 23 19 816 students again we had the large jump from 21 to 22 because of the the covet and the students coming back from that fiscal year so the enrollment drives in the state aid formula the first two steps

012are professionals and service staff and again this ada formula dictates uh based upon a thou every thousand students you get 72.3 professional of those 66 need to be classroom teachers we also get five staff per thousand students for support which is your counselors nurses and then your service personnel is 43.97 per thousand so when you look at the current enrollment that we have in 22 the numbers up there is what the state pays for and if we add 100 kids it's basically one-tenth of those numbers so you'd be adding another 7.2 professional within the formula uh a half of staff and student support and 4.4 service personnel and again that's only those people in positions that are eligible for state aid the i.t department the finance department the hr department some of the technology the

013pt's ots none of those are part of the formula to start with we pay for those all with local dollars so what does that look like you know we run a historical uh chart of the gap between what the state pays for which is the bottom green line and then what we actually employ which is the top red line and again there's only state eligible position again it excludes that group i just mentioned from the previous slide so when you look at that we'll have 2 403 paid positions a 25 51 total of what we employ and that's about 148 difference in the formula we're 148 over formula and that's broken down about one-third of those positions is professional about two-thirds of service so it's almost a 50 to 100 split so the biggest chunks

014of our revenue outside of the state aid formula is our property taxes and again when we had our statutory meeting we set the levy rates and the library rates were based upon the county's assessed values and again there were over seven billion dollars for the county and again it was a huge increase from 22 to 23. so from that we calculate our current levy revenue and again for fiscal year 23 it's over 34 million again that is part of the state aid formula step nine in in the state uh basically withholds 85 against our state aid formula and we are allowed to keep of the current uh current regular levy as part of our general operating budget our excess levy is is just around 40 million and again we keep a hundred percent of that

015because it's an excess levy that our local voters and community has supported for us so to summarize the revenue side of it our regular levy increased 2.9 million again we keep uh 15 of that which is about 449 000. the excess levy was about a 3.5 million dollar increase from the prior year we keep 100 of that so between the two it's about a four million dollar increase on the property uh levy side we also had a decrease in enrollment if you recall the slab with the enrollment we had a 400 increase in students in fiscal year 22 we're projecting a hundredth student increase in fiscal year 23 so that equates to about 1.5 million less than what's in our current budget for fiscal year 22. again we had an increase in total state aid

016of 4.6 but again a majority of that is the 5 percent increase in the pay tables and again we're 148 over the formula and then obviously we have the central office staff that's not part of the formula that the state does not pay for and that you can see is what's highlighted is estimated to be about 750 000 that we have to pay for out of out of that pay raise the professional amount was 2240 added to each scale in the pay table and on the server side i believe is 1220 added to each scale and the pay tables so from our meetings with senior leadership and principals uh we are proposing 32 and a half new positions it's 16 professional and 16 and a half service and there'll be other staff that will come

017up and talk about each one of these groups the total cost of those 32 and a half is 1.5 million that we have put into this year's budget other highlights in the budget not related to specific people the state changed and created a cook 3 position so we have upgrades there so there'll be one cook 3 at all of the schools that's about a 10 000 increase one of the other items that's in the budget is our summer holiday pay and the reason i put that one in there as grayed out because right now it's going to be paid out of esser funding but if you recall the esther funding ends september 30 of 24. so if you if we proceed with the summer holiday pay all future years after 24 we'll have to pay

018for out of our general fund so that will be another hit that we'll have to absorb in our general fund the other items on the list the ones that are in black print are actually in this budget that i'm presenting the ones in red print are ones we considered but are not in this budget and you'll see at the end because we had to use reserves to balance we we know we need to run another bond so there's a special election for the bond and we also know there's an increase in fuel utilities in food and at the time we prepared this budget we're still getting uh fuel costs that are still increasing rather rapidly so again the ones in the black print are in the budget the ones in red we did not put

019in and the one in the gray we'll have to absorb when it when that esser funding ends so at this time i'm going to turn it over to some other of our staff that will talk about the specific staffing additions in their areas good evening i want to start this evening to give you a little bit of background tonight's presentation for the remainder here talks about those 32 positions uh that mr budd spoke about earlier we begin the year and our staffing clear back in january uh with the department of human resources and we look individually at each individual schools we spend two to three days meeting with principals throughout this process we meet with special education multiple times to see what the students needs are as well as the school's needs we realign the

020staff based upon the ieps students being promoted looking at that throughout that process so you're going to see this evening this presentation kind of in three areas that student support operational support side is one uh the second side you're looking for more rigorous courses uh that is needed through some of the programs and then we'll get into the behavioral and emotional support side with a program that's our school has initiated as well so if we go to the next slide please we're looking at the service personnel staffing so when we look at the students moving between buildings as well as looking at meal serve for cooks and square footage and some extra duty overtime that we had it was believed that we need 4.5 new four and a half new aids to meet the students

021needs for next year when we realigned the cooks we ended up adding one additional cook based on the meals that they're serving this year and we talked about the extra duty and realigning some of those activities for one new additional custodian as well as one ecap for pre-k programs the nine rbts uh we'll talk about in a little bit with another program that's coming along on the operational side right now we have one individual in the hr department that handles our insurance benefits for all 2800 regular employees long-term substitutes permanent subs that are there as well as many of our retirees and it's just becoming a daunting task to be able to do the front end of onboarding as well as those changes with pa as well as the accounting accounts payable accounts receivable uh

022adjusting and those invoices and paying those over time it really is more than one person position so we're asking for assistance there on the hr department to help her meet the needs of our staff pupil services as well as hr has really noticed this and they've been hit hard this year in public services with title ix and bullying offenses with the change of the virtual school as well as realigning the staff there there is a need within that department to be able to support those individuals with the coordinator to help handle some of those phone calls and case loads and investigations that's going on there currently we have one it professional that is working on time sheets and we can almost make this as a trade out swap even kill to have an actual employee

023which by federal law we need to do to be able to bring them on board an individual to take this as well as the one-to-one devices that we currently got the demand and the needs there and it shows us that we need that position to be able to meet the needs of our students as well as our staff during this time so that's the reasoning and the justification through the individual schools meetings as well as senior staff meetings these were the individuals and the items that we promoted on the operational side that got the greatest support uh when preparing this budget so to begin talking about the rigorous courses i'll turn it over to mrs burkhart good evening dr gilpin members of the board we have met continuously looking at staffing we've talked to all

024of our school administrators our principals we've looked at class schedules across the board and so we're requesting the following professional positions due to increased student need and i would also like to say that when we look at our strategic plan um this is also in line with that when we look at providing opportunities that are endless for our students and also providing a safe and inclusive environment for our students so we have multiple pathways for those students as well so we're asking for one general ed teacher this is at spring mills middle school as you know there are 930 students in that building we took a long in-depth look at that in order to provide all the opportunities for the students that we need we need another teacher there we're asking for two spanish teachers

025one at martinsburg high school and musselman high school as you know as students go to college they do have to have so many credits of a foreign language and the enrollment has increased and so we're asking for two spanish teachers four cte teachers um at hedgesville high school and martinsburg high school and two at musselman high school we're looking at uh broadcast journalism and also um our consumer science classes and the business and marketing classes we've just had a huge interest from students those two those classes provide amazing opportunities for our students and also a different pathway for students if they decide to go to college or if they don't decide to go to college and we also need a pe teacher at spring mills middle school we looked at their numbers they have as

026many as 50 and 60 in a pe class that's just not operationally safe or what's best for students um in the general ed classes some of the sections that we looked at had 30 students per class lots of times there's no way to meet the demands with the current staff that we have and hedgesville high's need for business and marketing has increased it will eliminate the number for 1 8th positions as you know this year we paid a number of teachers for one eighth time because we didn't we had an increase in those numbers and we didn't have teachers for those classes so they provided those opportunities so we ask that you consider this as we look forward to the staffing for next year thank you simply put the request for the visually impaired special

027education teacher a braille specialist a sign language interpreter and a certified occupational therapist assistant simply put if we do not have these positions we will not be able to meet the needs of our children that have ieps we're seeing an influx right now between the school of the deaf and blind a lot of those students that were attending it are now returning to berkeley county so we're actually seeing a increase in those children meeting those needs also please consider the caseload of our ots without this certified occupational therapist assistant that we're asking for we would definitely not be able to meet the needs of all the students that are being required occupational therapy all right our second i'd like to uh just kind of preface this next part uh this is a request for behavioral

028and emotional support staff for berkeley county schools this is an idea we've been working on this is a county initiative it's not a special ed initiative i know i'm standing here in front of you talking about it but it's this is not about special ed this is about our students in the buildings to kind of start off this presentation uh kind of need to know a couple terms one is bcba which i know you all are a little bit more familiar with which is a board certified behind behavior analyst and this person works with schools and classrooms to work one behaviors what we're asking for is kind of new but we do have a few in our county that we've uh currently are using rbts and that is a registered behavior technician we're currently contracting

029a couple of these out to try them out in the in the county and it's worked out wonderfully for our staff and for some of our schools but i just wanted to let you know that these are a couple of the things that we need for this presentation okay i want to let crystal good evening um we had a committee of principals who met with um senior staff members to talk about some of the behavioral difficulties that we were seeing in our schools this slide just kind of points out that we had 21 principals respond to a survey and one of the questions talked about asking them to rate the following behavioral challenge in their building so one would be the biggest three is the least and you'll notice that 16 out of the 21

030principals rated this as either a significant challenge or almost their biggest challenge the general education students so some of the behaviors that we are seeing in our schools and this is through again the survey students who are hitting kicking spitting throwing furniture they're hitting other students and several principals have said that they this is the year that they have had the most behavior referrals ever next one um this was another part of the survey um we asked principals how much time they spend managing the behavior problems of general education students and um you will notice that 13 principals spend at least 25 percent of their time managing behaviors with special edu with general education students excuse me um eight principals noted that that this occurred for them less than 25 of the time so we

031thought that that was interesting um just to kind of piggyback off of that i did reach out to some principals before spring break to ask how many behavior referrals are in their schools between general education and special education students i had 13 responses um two of them were from intermediate principals and 11 were from primary out of the 13 schools there were a total of 1 107 referrals just this school year 748 of those referrals were from general education students and 265 of those referrals were from special education students so we definitely have discussed there's a need to help address this issue um i know just personally from my experience we have definitely spent an enormous amount of time this year but a lot of it was just providing teachers with some interventions we're trying

032to reduce the amount of referrals that we are making for special education and this proposal hopefully will help with that okay so uh what we're asking um is to build start someplace and with this proposal uh what we're asking for is a countywide behavioral support initiative it works with all students the bcbas will overlook the rbts and we're hoping to have a turnaround time between 72 and 96 hours on any behaviors that are out in the school system so whether it's the rbts responding to those issues or if it's the bcba's uh we're hoping that this will be a kind of a solution for what is going on in the schools just so you know like i said rbts being new to our system the assignments are flexible what we're thinking is that they will

033go where the need is we'll go into the classrooms and work directly with those students also it'll increase a level of support that we don't currently have our goal with all this is is to try to keep students that have these issues out of special ed and meet them where they are in the classrooms with those behaviors okay just so that like i said once again with the rbts being new um wanted to kind of put up what kind of duties they would be doing as you can see uh with the first two these are where they're working directly in the classroom so 90 of their time will be taken take place inside those classrooms working with those students teachers and staff okay just to let you know this uh idea was actually implemented last

034year in greenbrier county and just to give you a gist of what they saw while they were there during their lsic this year their rpts were a common theme that principals spoke about as what possibly impacted their schools several said they were able to be principals again instead of constantly dealing with behaviors i know that that was mentioned in an earlier board meeting by you all and like i said i think that this is a goal for everyone uh also another um quote that we used was uh if you put everything into these top pyramid children it helps those children at the top pyramid and helps us the child stay safe makes everyone feel heard and respected and supported we're going to ask actually have two models for consideration the first one is our first

035model and it has two bcbas at 160 thousand and two twelve rbts at twenty seven a piece a total of 484 thousand dollars for this model now i know i have what we have up there is schools listed once again i want to hear it reiterate that rbts are going to go where the need is and this is just a kind of a model to kind of give you a view of what this may look like our other model that we would take into consideration is kind of back our fallback i would say the first one is what we really need in our eyes but this one is what we would have to put could deal with if if considered and that's the have one bcba and nine rbts at a total of three hundred

036and twenty three thousand and as you can see these uh this is just a model once again but they will be moving these people around due to need but once again i do want to reiterate that um the more people we do would have the quicker we could respond to the behaviors i want to thank you all for listening to this presentation again i'd like to summarize the general operating fund actually this is all funds it's the revenue that we generate uh obviously most of our revenue comes from state a and then when you look at our local between the excess levy and the regular levy it's another 29 percent uh we have 12 from federal again a lot of that has to do with covet funding for the next two years and then our

037current reserve balance at the beginning year is 17 million dollars so where does money go it goes all over the place again the largest chunk is instructional classroom at 53 percent uh other largest programs would be transportation facilities and child nutrition and one of the things we always point out is that the administration for the central office is about three percent of the total budget so to summarize everything that you've seen tonight the state gave a pay raise of five percent which is a 750 000 impact to our district it's 32 and a half positions broken down between professional and service we have a science tech book adoption this year 3.5 million as we mentioned earlier our cost of fuel food utilities is going up and continues to go up we do need to run

038a special election for our next cfp bond for our 10-year program and then lastly and i think this is one of the most important aspects of this budget we need 5.8 million dollars of reserves to balance this year's budget last year we used 4.7 million by using the 5.8 million of reserves that leaves us with 3.9 the state expects us to be between 3 and 5 percent and why it's important is because next year we cannot use reserves to balance it will be below the three percent that the state requires so in this budget uh there's been a lot of requests we've considered a lot of activity but at the end of the day those requests still exceed our revenue that we receive that's the last one we have questions and we can go back

039to any slide that you would like to address just one question before we begin yeah speak up okay um is it possible that we're going to pass this budget tonight and uh if so do we have to make commitments to it tonight if you do not pass the budget the way it's proposed tonight we will have to have another meeting uh in may to meet the 10-day requirement so renee thank you any modifications should be made tonight to save correct okay [Music] now again a a budget is a tool that we implement obviously the budgets change throughout the year every board meeting we approve budget supplements but any major changes should be made tonight are we going to be paying the braille sign language specialists as professionals since they're in the service personnel code well

040it wasn't on the presentation like that and are we i mean you're gonna have a hard time getting those people it's just always impossible we are working on that uh we're trying to look around and recruit now so we are looking for those um [Music] do we have we since the rbts are paraprofessionals do we have any uh individuals that can be trained for those positions that we're actually looking around right now for people to put in those positions we're looking for those who have that special talent that's in our schools already we have kind of been it's a 40-hour training that they have to go through to get that certification so it's something that we're wanting to get in motion now so that we could have it ready for the fall so we would

041be doing this over the summer and you said they'll be moved um will they be moved throughout the year they will be moved wherever they'll all be itinerant and they'll be moved and paid mileage if they if need be to go to whatever school that they are assigned to okay we also have to advertise those uh positions we go back to slide five i have a number of questions so if any other board members want to jump in i don't want to hog up all the time okay on slide five um alternative education is this mr marquette's program it is okay one slide 10 slide 10 okay um you said that all of our directors coordinators accountants are not in the school aid formula that is correct and then you gave us a cost i

042saw it somewhere but we have 10 i was looking at the master list at the yeah the certified list excuse me and and i was reading where we have 10 director managers and 32 uh director coordinators and i looked at the total just the salary not the fixed costs and everything else and that was about 3.5 million dollars and i saw a number that was less than a pair was i'm mistaken no there's no number that carves out just those people the 750 is the five percent raised which is for the people that's outside of foreign over formula yeah so so we're paying 3.5 million out of that i thought it used to be like that comes out of our excess levy and our regular lab it comes out of our general funds that we

043have to operate but again this is a very large business and again i do believe that we are understaffed in the central office given what the i.t department the finance department and the hr department as well as the other department's work that they were responsible for so these people were not within the formula they're not within our account but they're on our on our tab that is correct but is there any way we can shuffle some people around i don't understand what your face of that question is you didn't get that no i mean if you're talking about the finance department i don't know what you mean by shuffling finance i didn't see anything on there for finance the i.t department the hr department i don't know you said you were paying on the i.t

044person on a time sheet correct if you're going back to another slab we are requesting a new position currently we have a position that's being paid on a time sheet and we want to switch it from a tie sheet to a paid position we pay more on a time sheet than we do a regular employee position and i know we definitely need help for the hr coordinator benefit coordinator that's been needed for 25 years so um okay on slide 12 this is this is showing total assessed property values of an increase of i'd say 600 plus million dollars correct six or seven hundred million that's correct okay and and i was just surprised that on slide 13 when you have that big of an increase uh if you could go to 13 please it looks

045like it's stable there and i mean i know this is a regular levee the regular again we only keep 15 of that increase and i think the amount on that was on slide yeah i i remember seeing that slide 15 i think that's what you're looking for yeah slide 15. yeah i i was just kind of surprised to see that big of an increase of value but not that big increase in taxes well again what's in the budget is based upon the levy rates that we have but the sheriff's department also collects back taxes and prior year taxes which would be in our current numbers in fiscal year 22. we do project out some of that in fiscal year 23 but it's not represented here because what we're representing here is what's based upon the

046uh levy rates that we approved uh we'll collect more than that okay it's been our history but again that's not part of this number yeah these are the numbers you're given by the tax department to correct to work with okay i was just i saw that big increase but not a corresponding increase the assessed values by themselves will be 2.9 in the regular levy and again we'll keep 15 percent of that and we'll collect off the top of my head i want to say it's another million in back taxes in prior years and i agree with your conservative approach is okay when uh slide 15 it tells you the pay raise at the bottom there correct now is this an average pay raise for example with a brand new teacher with a ba degree we'll

047get 2 240 and a teacher with master's plus 45 and 30 years experience where they get that same amount that is correct oh so it's not based upon it's based upon the state's state average pay so it's not a five percent of your pay no sir that is horrible it's it's a again that's a legislative issue not not a liquidity okay but i mean if i were sitting out trying to figure out my seller for next year i would be multiplying my salary times 5 and yeah i'd be mistaken there well that's why i put it up on the slides i appreciate that i appreciate that so uh okay moving on slide 17. if any of you others see something here jump in i don't want to run them back okay on slide summer team

048we have the summer holiday peg um the summer holiday page did that come about through a grievance or through generosity we did have one grievance last year and based upon that we agreed to submit that as a request as a way to remedy that grievance so that's why that's before you as well this evening for that as well as mrs long's request for that to be there i believe that'd be a high number of estimate because not knowing how many students bus runs cooks that we'd have so that is probably a little higher than what we actually need this year but as mr butts said once we start paying this we can't take it back so it'll be moving forward right target for the general operating budget future years but in in general it's an

049issue of fairness to the all of our employees are 261 240 uh who work if it's during the regular employment term and during their employment term they're paid that this is for those people that are doing extra duty contracts right okay i'm just saying i'm just saying there was a reason of it might have saved money but it wasn't a fair practice to all of our employees working those holidays okay thank you uh on the same slide [Music] the special elections 125 000 uh you can run an election at the same time as a primary or general election correct correct okay um let me follow up on that yes because i was going to ask on that on that page so i guess it got by me the legislature this year considered requiring bond and

050levy elections to be on they've considered that the last two years in the legislative session i'm not aware that that has passed yet but it has been discussed the last two years at the state level okay thanks could you elaborate on the last item a salary scale increase of 750 000 that is by the request of superintendent murphy who based upon our hr's consultant that we had that we have some positions i think scales d e f and g are slightly under markets this was a a request in the pay scale changes for those grades and it is not in the budget we we do not have the funding to do that oh we do not but what's what's in there in red so these are items we considered but given that we're spending 5.99

051out of reserves to balance the budget we felt that we could not put that in there because again once you give a pay raise it's there forever and last year we used 4.7 in reserves this year 5.8 we're definitely trending in the wrong direction okay are you finished i know but you can jump in i'll communicate well i just had a quick question the three positions for the central office are they in the 750 million that's over does it cover the increases which slide um [Music] i think it was 15. they'll be up my question was they'll be out of the formula yes the pupil services hr benefits and the it are all out of formula that's correct yeah that's what i was trying to ask sorry in fact everybody on this page will be

052above formula because we're already above formula to start with so all 32 positions will contribute to our overstaff based upon the state aid formula slide 20. okay i i asked dr schooly this question earlier today um could the the coordinator runs about 60 thousand dollars a person i believe uh modest benefits uh could we hire a person to help miss walker which i agree is needed who is not a professional but a service employee is a possibility but i believe based upon the accounting work that needs to be done trying to look at the bills what's being taken from the paychecks and the complications there uh that we're getting into some really technical work beyond just the front-end services and returning calls uh for that so that's why we recommended it be a professional position

053and that's going to scale both ways uh when you look at service if you look at extended years someone in their 25 to 30 it's going to be up near 50 for them in some ways depending upon the supplement so it could go either way with professional service when you look at a tenured service versus someone that's this entry level or within five years of beginning their career they'll be on the lower end of the professional scale okay thank you that's a good answer uh slide 22. uh on this yeah sweet uh thank you doctor i mean mr billy are we receiving money that was transferred from the school in romney to our system because of the transfer of the students that's do the dollars follow the student we just get the um the allotment

054from the state by student it's not by the uh by what what problems they have or speciality they may have it's just strictly what they would be we would get from the formula that they get for how many students we have so we special ed needs children we'll just increase uh some of the things that we need so the school by moving the students i think it's a nice thing because they're closer to the families that's true but uh but the state is saving money by dispersing the students out of the school don't think it's really the states uh there's been some issues over there i think that there's rumors it's maybe even shutting down the school over there so there has been some movement from that facility to our system are you thinking about

055trying to recruit any staff over there or could they afford to live here uh sir uh we will recruit anybody we can okay all right uh i have a question of this slide real quick um how many uh requests how many um individuals are requesting are just requested one one of each of those that you see there yes sir gotcha will it um will it um kind of decrease the contracts with some of the positions with that's what that's what we're hoping to do yes like you have a cost savings on that um i don't right off the top of my head but i can get that information if you wish because those those contracted hours are high some of these are brand new positions for the our county that we're not using but there

056are a couple there that we are currently using either one of them's through epic or through through our own services thank you slide 23. okay are bcbas um trained to deal with special ed students yes they are they're actually trying to deal with all behaviors okay slide 24. okay on this slide whoever did the survey okay first don't we have elementary schools which transfer the special ed students out of their school to another school yes so if if they have children with problems not in their school then their survey will reflect a negative reaction whereas another school that has a number of students will still be only counted as one but have a multiple of problems correct correct okay um why is this slide with bold letters saying general education we just wanted to point

057out um the the biggest concern at this point in terms of uh behavior referrals and the majority of our principals responded that general education students were a bigger concern at this point in their building there are several principals who have significant concerns with special education as well um this is just kind of the average of uh what we had talked about and just to kind of clear that all up we've been looking at this problem since august um the committee of us uh actually how many more principles were there on it i was thinking there's there's approximately eight to ten of us that's been working on this problem looking for solutions and this is one of the things that we did come up with like i said don't want it to look like a special

058ed initiative but this is something we want for all of our students that we can help meet those needs i see someone else once as usual yeah i just wanted to say that like mr dilly said earlier if we can get the students while they are general education students they may not become special ed my school gets kids that could probably be general education if we have the help that we have we would have from a bcba and our rbt so i'm hopeful that we can prevent them from those ones that aren't quite special ed but they aren't quite general ed because of their behaviors i think we can help those kids and kind of limit the transfer into special education okay but didn't a survey question about you you mentioned earlier about two to

059one special ed versus general red problems but we don't have but special ed students are a smaller population in our system what percentage would you say are special ed students in general in our system we're talking probably a fourth of our population in special education so 25 percent of our students are special ed but yet the problems are about a half so we do have and i know people have stood staff have stood where you are standing telling us they've been bitten you know you listed the problems to generate but also especially also in visits into the school miss long and i experienced principles telling us that not only was it staff involved but even children who are non-verbal were terrorized and we've been talking about bullying and everything and so i'm just concerned about

060the big bold general education letters here did you ask you asked questions could we get a copy of the survey to review not right now i know you you're not prepared to do that but put it in our mailboxes in the board office so we can look at that uh in and offered some the reason why it's bolded is because there was a second question that asked about special education as well so we wanted people to see the difference between the two questions yeah but i don't see a difference i mean i heard a difference but i don't see a difference and that's my concern i think the issue that you have to be mindful of is with the special education services there are services that can be made available to those students what we're

061asking here is a program that would provide additional services for special education students that cannot be currently deployed because they've been identified as receiving special education services this is not exclusive we would be able to address both issues and the need for the staffing is a consequence of not having those services uh as easily deployed for the general ed population and that's what we're asking for this evening you know but but in the in the testimony that we saw in the uh you don't have to go to slide 29 but in this testimony of slide 29 um the principles are saying that they are able to be principals again instead of constantly dealing with behaviors and in the schools that we visited talking to the principals some of them were preoccupied a lot of time

062with special ed students and so we're we're reducing the instructional leader of that school with the high expectations of of a of getting out and making sure the instruction is working everything else they're sitting in the office babysitting a child who's out of control and so i just want to make sure this program is inclusive of these children and the principals are allowed to be as this person said they principal again and whether they're special ed or general ed i think i just want to make sure this program doesn't go forward and they say well this is just for special ed and then it's like putting a band-aid on your forehead when you cut your toe we need to address the problem where it is that's and that's that's why i think we're trying to

063push that while it's in bold up there general ed is because this is for all students and like dr murphy had just explained there are services for those special ed students that we can employ right away but right now with our general ed students we simply do not have the resources to do that okay we'll slide slide 25 i'll i'm going to solve your problem here for a minute slide 24 once again i just see general education and i i'm just just concerned about that slide 26 um i like the 72 hours and 96 hour response time does this apply to special ed students as well yes sorry we will still employ two of our bcbas that we have on staff that currently work with those students so we do have so we would in

064total with seeds program the two that we have in special ed and the ones that we're requesting tonight would be roughly four to five bcbas okay last page um okay on slide 27 what happens when the encouraged socially acceptable behavior does not materialize that's when we start bringing in our sat teams we start looking at behaviors in the classroom we start the process of possibly special ed if the programs are not working so this is like what we would in our tiers this would be a tier one intervention at first and if it would continue then we would start down those tears until we finally either identify the child or make arrangements for that child to have some of these issues taken care of and also the bcba will be collecting data that can be

065used to kind of prescribe what the student needs okay um another good point okay here's here's my my biggest one of my biggest concerns i don't have the slide here with me but this thing is designed proposed model one and model two for k through 12. and i'm worried that we are over extending this program when we should be focusing k through five and then taking an evaluation of where we are next december after it's been in place for several months and expanding it maybe to middle school but not the high school i just feel like these people are going to be out like the guys out west trying to fight all these fires they're going to be running from one point they're itinerant and they're going to move because they're going to have problems

066in other schools and i'm just worried that we are trying to cover too great a area we have the transitional school and i think that we should keep relying on the transitional school but as you all mentioned earlier move into this thing and see how it's working it's a big step i wanted an alternative school i wanted to ship them off someplace else but i i respect the effort i see here and i just don't want to see the school principal babysitting again rather than being the school principal and so i think that this thing should be limited to k-5 and include regular ed and special in and evaluate it in december and see if this existing staff whatever we approve can move up to these others because i think we're setting them up for

067failure if we try to bite off too big a bite here would you care to comment well um what we're trying to do is we are trying to build a county initiative we know that there's behaviors throughout our school system um we're looking at ways that we can help the teachers where they're at i think that's i think that was your goal as well to help the teachers where they're at so i honestly i would like to see it go county wide the program in greenbrier is countywide and they did invite us if you would like to travel down they will be more glad to show you their schools and how it's working there so if you would want to go on a field trip we'd be more glad to do so but um honestly

068what we're trying to do is we see these behaviors all the way through our school system and we're just trying to meet our needs where we could well the behaviors is difficult in high school i know middle school is very challenging so i could see the need there but um are the behaviors as because they will definitely go to the alternative school right like i said you're you're direct um you are correct when you say that we do not have anything for our pre-k through five at this time uh but once again there are behaviors that we just want to be able to if we need to employ these experts to go out into the classrooms and work with those teachers we do have a lot of prem subs that we have to work with

069and being able to do that would be a great help to them as well i i just wouldn't want to bite off more than we can chew and then it not do as well as you expect it to do or we expect it to do i don't know if these are discussions for the budget meeting i mean i think we're just looking at personnel i don't know that we need to decide tonight what schools they're in and what i wanted to respond to your question as a former high school principal this year our the ninth grade classes are uh having severe behavioral problems because the last time they were in school was seventh grade and you know what a seventh grade behavior is like so that is what they were talking about for the high

070school because normally you're correct they we can send them to transitional school ose you know there's a variety of different places to send them but i think the focal would be more on the transit transition from the seventh to the ninth grade year yes your the budget reflects model 2 the scaled down model did you have a proposal to up the money for 1 61 000 i wish i did um but that's why we threw out the two models for your consideration the first one was what we really would like to have the second one was it just was a fallback and um if all possible we would like you to consider looking at that first model as our model mr president we have before us here at budget which is a a money form

071of policy and i'd like to offer an amendment to the to the direction of this and i have a source of funding for it there you go i was not a good handwriting teacher as an ill mention my motion is to reduce the k-12 for behavior emotional support initiative down to k5 expand the program as it said has already been done to cover both general education and special education students adopt model 1 as modified down to k5 still costing 484 thousand dollars eliminating 125 000 from the bond election costs and holding the bond election during the regular november election and reducing the reserve balance by 36 and then to review this initiative in december to see if the program could be expanded to cover grades six through eight if staff time allows the program's expansion

072that's promotion to two comments there one is the 468 not in the budget the 320 something is secondly i would have to check a calendar i'm not sure there's a general election in november of 23. and we're already behind running a bond now it should have been ran last fall now we're looking at the spring of this year but that's right because we need to run a special election at the end of the day we know our revenue source is 244 million any changes you make has to be within that 244 million so again this is a fluid budget that every month twice a month during our board meetings you guys approve budget entries and budget modifications and we can make those modifications at some future point um but right now we know that revenue

073is what our revenue is okay well let me change my motion to say reduce the uh reserve balance by 161 thousand dollars we're still above three percent correct but again we used 4.7 last year now you're going to be at 6 million this year that we're heading in the wrong direction and it's going to put the next administration the next board in a position where they have to make severe cuts i i don't believe 161 000 trade-off for sanity in the schools is a bad trade-off but you're assuming the program we offer tonight will not work will work right but you want to modify what we presented based upon our studies because you say it won't work and you need more now i'm i'm saying let it work in a more concentrated fashion k through

074five for special ed and regular ed i've i have i believe that you're all on the right path i just believe you're stretching the plan too far and too wide and it's not going to be as effective as it would be with this motion so you have a motion on the floor is there a second oh hearing none motion fails can i ask a question please uh back to uh slide 17 the uh budget highlights and i realized the ones in red are items you considered but decided to decide just the budget wouldn't hold it i uh commend the administration for bringing us a prudent budget making those tough decisions but i will note uh one of the big ones here recruitment and retention programs of course we we talk about constantly how important it

075is we considered adding 375 000 of the budget we didn't work the proposed budget doesn't have that but the question is was that additional personnel or is that administrative costs travel no there's multiple items in there some of them was uh i think moving costs sign-on bonuses and maybe justin can elaborate what else was in there one of the big things this year is we're participating in the grow your own programs so that was to initially pick up some of that alternative education cost to get about 50 substitute teachers from sub lists to regular employees as well as other tuition reimbursement programs so there was a lot of programs going on at once it wasn't one a particular thing as mr butts already pointed out thank you i know this is always forefront and as

076the new board next year goes looks at revisions to the budget hopefully we can find ways of replacing some of that money that is considered but not in the budget thank you so lastly what i want to put up is what the publication the class two legal web publication will look like it's a summary of what we've discussed tonight um it is for the general current expense fund and again it shows sources of 244 million 488 359 the expenses by category and then the second page is our special revenue fund that's our restricted fund fund 61 and again that will grow throughout the year but as of today it's 28 million 394 and then next would be our federal stimulus fund which will be our carryover and it's 15 million 625 216. and then lastly

077is our debt service fund for our bond and it's six million one thirty one eight hundred uh this is the class two legal ad that we're proposing to put in the paper uh by by friday may 6th uh then for the public hearing on may 16th for for us to adopt formerly uh pending the west virginia department of education approval and we send it to them by may 30th so how much do we actually spend it's more than 244 million right yeah yeah that that's just the general operating fund yeah yes so how much do we spend in total with all the funds do you have that number well the number i i i'm aware of at the top of my head is you know we are also the fiscal agent for rumsey and i

078think and when we look at all that it's over 300 million it's 370 million i think every day but all these special funds and everything it's in berkeley county it's about 275 280. and again it will grow as we get grants throughout the year we roughly have about 150 grants currently that we monitor and as you see on this list here we start with about 15 20 that we know of any other questions thank you mr butts thanks everyone our next item are recognitions our first is the student recognition dr ron branch mountain ridge middle school will come forward [Music] good evening lady and gentleman of the board dr murphy this evening it is my pleasure to introduce mr jonathan perkins he is our gifted teacher and mr perkins has done a great deal at

079mountain ridge middle school to secure and allow the opportunity for students to be involved in steam type activities and one of the activities that we've taken part in the last several years and have done very well in is the west virginia bridge design contest and this year we had six students that qualified and uh four of them brought home um some money actually as place winners in the contest and so um i'm going to turn it over to mr perkins to introduce you to our students and explain a little bit about what they've been doing hi i'm mr perkins um as he said we had a few teams attend the competition this year um we've been doing this for about six years um there's about a hundred teams from across the state that compete and

080they only take about five to ten middle school teams each year to the finals our eighth grade team took second place it's uh donnie maiden spocker and uh sophie carpenter um they're there in the back there waving is okay girls it's all right and then our sixth grade team uh took third place uh that's brody cochran and dr wyatt he's there in the back um it's actually a great privilege to be able to be accepted at the finals it takes a lot of hard work i can only teach them the basic concepts but it really takes a student who's very persistent and driven to uh work together with their teammates his teammate isn't here this evening so that's just a testament to the kind of students that they are they are exceptional by the definition

081so they've done very very well we have parents and family members that are with these students please stand to be recognized thank you for joining us tonight our next item recognition is the distinguished service award mrs becky eiler principal at north middle school will come forward hello i'm here to recognize carmichias she is not only the service personnel of the month award for berkeley county but she was voted on to be our nominee for the state level award um she'll be going forward in that area as well um i can't say enough good things about this individual she excels in her job for the past seven years she has had a perfect audit which i know based on tonight's conversation is really important um she in addition to her job responsibilities has trained in the

082last four years four registration secretaries and she's my finance secretary so she takes on additional job responsibilities when necessary and she does it without a complaint um she our school mission statement is whatever it takes she does this every day um one she'll see a need and fill it um if we've had a problem this year of course with sub coverage she starts the night before lining up the subs texting our teachers to ensure that there's a teacher in front of every one of our students we as administrators so much appreciate that because i know a lot of administrators are doing that work my secretary takes care of it she she handles the business she always looks for ways to celebrate our staff and students and i particularly love this because every principal needs a

083martha stewart among them because you don't always have time for those things she will find ways to um like this year she decorated ten bathrooms in our school and just positive things so when you go in to use the bathroom you get a positive quote on the wall and she did a qriket post for our school psychologist or sociologist um she also let us say that social workers this year she also looked for ways to help our students she you can see her at lunchtime with a student in there she's tutoring them and helping them through whatever class they're having problems with um she did picture books for our student athletes she just goes the extra mile and she definitely deserves this and many other accolades she's um a positive face when her parents come

084in and they aren't struggling um they go through cary first and then they come to me you know or i always know that if they talk to her she usually handles the situations that are minimal she treats our families with respect and care and she gives back to our community she is a secretary that comes to everything we have at night if i have a community day she's there we have basketball games she's there it's a school dance she comes to these things so she's just an amazing secretary and she's right here so she'll come up the staff really wanted to support her [Applause] they don't like her sure yes please please do so this says um sorry distinguished service award presented to kari mahias for your outstanding service to berkeley county schools we thank

085you for your valuable contributions to the success of our students given by the berkeley county board of education april kari thank you so much for all that you do for our schools obviously uh you have a lot of support here i think maybe this is one of the best turnouts we've ever had for from school so we uh really appreciate it congratulations well well deserved next recognition is the volunteer of the month principal kathy wright will come forward to present that [Music] winchester avenue good evening um the heart of a volunteer is not measured in size but by the depth of the commitment to make a difference in the lives of others i'm here this evening to recognize one of our outstanding parents her name is amber glennon for her heart her commitment and making

086a difference in the lives of the students and families at manchester avenue elementary school amber's son nate um nate is here this evening with his mom he is one of our second grade students he's been with us at winchester avenue for pre-k first grade and second grade and he'll be with us again for his last year in third grade and since nate has been started at winchester avenue amber has been such a valuable resource to our school anything that she's asked to help us with she's on board and always positive and helping to make all of our events a success amber is an active member on our local school improvement council she collaborates and works together with the team to promote the educational goals of our school she works with us connecting the resources of

087the boys and girls club to help to support our students and families and she has attended and supported and participated in many parent involvement activities that support the educational and social emotional needs of our students she probably served lots of pizza popcorn handed out trick-or-treat treats um t-shirts just to name a few of all the family events that we do with our families amber is a very compassionate patient involved parent and she loves our school she is dedicated and gives selflessly of her time talent and treasures amber we at winchester avenue want to thank you for your kindness and continuous support for our school and you make our school a great place for our students and we appreciate you so much so if amber will come forward and nate if you want to join mom

088up here you're welcome to come here [Applause] a difference as an outstanding volunteer for berkeley county schools so congratulations thank you so much amber thank you so much we know how important volunteers in the schools are we really appreciate it congratulations this concludes our recognitions you're welcome to stay but if you want to scoot out at this time it's a good time to to do that thank you for coming our next item is citizens forum citizens forum is a time for the public desiring to address the board on any topic at a regular meeting to keep the time to citizens forum to a reasonable level we will allow two minutes a lot of time for each speaker any derogatory comments profanity inappropriate comments and or referencing an employee or student by name will result in

089a muted microphone and removal from the zoom meeting our first speaker for citizens forum is miss valerie ledford good evening i just wanted to speak on the rbt and bcba um as it was stated earlier our service personnel can do that training and i would suggest that that would be a good place to start i know in jefferson county i was able to do that training and it was very informative in fact they had all the special needs aids take it you could choose to become a an rbt but you didn't have to so that's just a suggestion i would like to bring to the board i would also like to state that child development typically with behaviors is best taken care of by the age of 10. after that age it becomes harder and

090harder to break the behavior cycles so when we do focus on this it if we can do it in the earlier stages it will help the most thank you rebecca dunmeyer whose children are they anyway the parents who birthed them or the governments let's take a look didn't parents vehemently oppose common core to no avail didn't parents want their children unmuzzled from the ineffective mass how long did it take before this board listened having parents warned about the danger of transgender males using females facilities this board took the route and adopted virginia's policies years ago tolerance was used to force compliance that set up today's crt demand for inclusion diversity and equity which are active in berkeley county now then there's the book the bluest eye being taught to minors this is contributing to delinquency

091of minors and is illegal parents made it perfectly clear that they did not want sex taught what did this board do temporarily suspend suspended the book but set up a committee to study the book now a teacher's union is pushing to eliminate books and go to all reading digitally more control and more secrecy we know that history has been and is being changed to intimidate people to believe america is evil and racist math has been manipulated and machines changed because employees couldn't even make change writing isn't taught should we go back to using an x to sign our names we're uh we're not to question science when that's what science is teachers unions have become monopolies that bully and create fear to permit promote their anti-god political system with this planned confusion caused by sexualizing

092wokeness and political correctness isn't any wonder that we need more mental health programs the board should immediately advocate number one that sex ed would not be taught number two transgenderism will not be taught and that lgbtqia will not be advanced all these go against the community's world values and encourage pedophilia and child trafficking which puts our children in danger parents want their children to be educated an academic not social cultural damon wright uh good evening uh i just wanted to come tonight as a reminder uh that tomorrow night at multn high school from 6 to 8 p.m the diversity council is having a discussion on how can educators support our youth there's going to be three breakout sessions relating to trauma-related schools uh how parents and educators can work together uh this is all the

093idea of mr coda johnson as a high school senior at hedgesville high school and she's also going to be talking about the student perspective on how to better support the students i think this is a great opportunity for the community to to hear from the point of view from our youth and from a member of the school system in terms of what is going on and what they can do to help to support the students and support the staff especially after the last two years with the um the inability to really be consistent on things uh with virtual and then in in in person etc uh it's good that we're back in in the classroom and hopefully that that can continue um i'd also like to encourage anyone that's that's listening to also um go

094to merriam-webster look up the definition of critical race theory uh if someone is giving you a definition that is not that um please ignore what they are saying because there's so many of us that are arguing not to use not to change the definitions of various things so please don't change the definition of that to try to fit an agenda as well so if you don't like these certain definitions don't be changed please don't be hypocritical and then try to change the definition of something else if there's something you don't don't like talk about that particular thing come with facts um and not promote fear thank you is that all for citizens form our next item is the consent agenda contained in the consent agenda are the minutes of the regular meeting held on april

0954th minutes of a special meeting held on april 13th minutes of the reconvened statutory meeting held on april 19th we have 20 school chaperone requests we have four curricular and extracurricular trip requests we have one pass volunteer we have no student transfer requests we have five use of school property requests we have the budget supplements and transfers we have payment of the bills and approval of invoices we have the financial reports the treasurer's report and the adoption of science instructional materials can i have a motion to accept the consent agenda a second second any discussion all those in favor of the consent agenda all right opposed motion carries unanimously our next item are action items and the first is the internet provider rfp award and ms lee bass will come forward to present that good

096evening dr gilpin members of the board the rfp for the data transmission including internet service was recently placed out for bid the lowest bid received is from shintel at twenty seven thousand four hundred dollars a month this service provides internet and data transmission for 38 of our locations this service is 80 reimbursable through e-rate funding for qualifying locations so we are asking that you accept shintel as our internet provider starting july 1. i have a motion to accept the internet provider sumo shintel any discussion um are all the locations covered with when you say 38 [Music] by shintel yes all of the locations all of our locations are within a quarter mile of shintel's current uh footprint except for back creek valley elementary school which they will be purchasing a line from one of their

097competitors to service okay so um and they have a good record of service reliable yes they they are if you've seen glow fiber trucks around town the shintel and glow fiber are the same company um they are very large in virginia and they are trying to get in here and do we who's our president provider frontier any other discussion is there going to be any additional calls on our end for switching providers then no they are doing site visits now they are pulling to our closets and switching is all included gotcha um how long the last contract was for this is until what 2027 yeah it's uh 36 months within two additional years um renewable making it five years total frontier was five years as well okay did we have to go that long well

098or is it affect the cost stiff the longer you five years has been a standard term um that is what our e-rate consultant filed for so i know that we can get out of the contract at any time if the service is not that's what i was worried about they did because of the infrastructure investment by the feds could that impact this five-year contrary i do not think so all those in favor proposed motion carries unanimously thank you next action item are personnel actions dr justin schooley assistant superintendent of human resources good evening president gilpin members of the board the personnel actions dated for monday april the 25th 2022 are as as follows we have three new paid coaching appointments we have three resignations of coaches three new health care procedures appointments and two of

099those are for backup we have three new unpaid leave of absences to present to you we have one that's revising until the end of the school year we have one resignation of 1 8 and then to cover that the appointment of a 1 8 we have two policy 5000 assignments we have seven resignations of professional personnel we have three transfers of professional personnel and i'll draw your attention to line 26 with the appointment of amy hatter the to the principal of spring mills middle school we have one new appointment of service personnel uh one change of assignment of a service personnel and one a correction of the actual title which allowed that individual to move this school year uh since the state book rule would not apply uh due to our retirement we've had three

100mutual agreement extending extra duty con extending contract terms with existing personnel one resignation of a service personnel one retirement of service personnel and two transfers of service personnel we have seven new service personnel substitutes one resignation as a service substitute eight new substitute teachers to appoint three resignations of substitute teachers uh we do have the professional and service transfer list uh for your consideration as well as we were talking about the budget this evening we ended up only having two professionals on the transfer list due to vacant perm sub positions and the realignment stats within their building we have 38 on the service transfer list and on majority of those individuals are cooks to to make room for the cook three so those most likely will be able to handle within their buildings as well

101as some spot within the county for those individuals just to allow for that code legislation to be implemented we did i spoke earlier about realignment of custodial duties and we're asking to riff two extra duty contracts of extra duty custodial work to be able to make for other realignment of custodial work within those positions for a total of 98 98 personal actions this evening dated monday april the 25th with the superintendent's recommendation can i have a motion to accept the professional service coaching and substitute personnel actions stated uh april 25th second second any discussion justin yes ma'am um i meant to ask jim this um the extra eliminating the extra duty contracts is that just these two that we're talking about yes just okay any other discussion all those in favor of personnel actions opposed

102motion carries unanimously thank you mr president our next item are the board announcements mr president i have a motion to make one copies for the secretary mike i'll i'll give you mine uh i'm making a non-debatable motion we either voted up and voted down i moved to put this motion this action on the next agenda the berkeley county board of education invites each faculty senate chair or non-administrative spokesperson to be invited to the june 6 school board meeting the purpose found in the code is to enable the board to receive information comments and suggestions directly and unrehearsed from the factory sentence regarding the broad guidelines for oversight procedures standards of accountability and planning for future development we further encourage our service support staff be included the board requests that possible two system-wide surveys divided between

103elementary and the secondary levels are conducted a third survey would enhance the board's awareness with input from our service employee sector each participant shall receive compensation equal to what an individual board member receives for one meeting a total allocation of five thousand seven hundred dollars out of reserve account and fund 11 be made available for those limited 35 participants pay that's so moved is there a second second any discussion you're not allowed to discuss a motion that's not on the agenda just to put it on the agenda all those in favor three to one okay my second motion justin dr schooly i'll give you these searching this is a motion to put on the next agenda first meeting in may those individuals newly elected and certified by berkeley county council review of the may 10th

104election be invited to to attend comment but not voted upon any deliberations by the county berkeley county board of education for the newly appointed superintendent seated as of july 1 2022. these are individuals elected to the school board i've admitted then they must agree to follow the stipulations governing executive session guidelines i admitted the word those individuals newly elected to the berkeley county school is there a second second all those in favor all right opposed i opposed those motion carries three two any board announcements superintendent's announcements thank you very much and good evening last week our pupil services team under the leadership of elise gregory ron stevens dan comer and a host of other members of that department sponsored the obeya spring event and it was good to see a number of our community groups

105out our citizens out at this event there were also a number of different student performances and we just want to recognize those folks this was actually an event that kicked off when i first came here three years ago because of the pandemic and because of large groups of folks not being able to get together we revisited this and so it was a big success and just thank you to all those who were involved and participated now this next activity is something that's unique and we had a number of our middle schools participate so let me tell you a little bit about it it was exploring new manufacturing is pleased to announce the winners of the eastern region competition what's so cool about manufacturing it was a student video contest and the middle school teams that

106participated were judged on creating a three-minute video which is often hard to do about manufacturing partnerships the employees and what's cool about their particular company the awards were announced here at the eastern award ceremony best manufacturing message award was tied with charlestown middle and south middle and the winning video impressed uh the pressed answers that questions what's cool about manufacturing and also showcase interesting interviews and successfully highlighted careers in manufacturing south middle also won the outstanding creative award and their winning video used a theme to tell a story line deliver content and in a creative manner that the content outside the manufacturing facilities found humor and unique storytelling and their manufacturing partner is mountaineer popcorn viewers choice was awarded to and presented to north middle and their winning video received the most votes for their

107creation and their uh manufacturing partner is techno mart and then finally mountain ridge middle was also a participant in the competition and they partnered with quad graphics so thank you to all those school principals sponsors and the students that were involved in that uh elaine bobo has been very busy as a member of the 250th uh anniversary committee and we've got a number of folks that are serving on that but over the uh past week in celebrating that there are 250 trees being planted across berkeley county in honor of that celebration and a number of our schools participated in that you see us out here at opecon on the left and then on the right our schools also in combination with the celebration uh honored earth day so at hedgesville elementary and i had a

108chance to be at both of those schools when those celebrations were going on they were celebrating earth day april is also the month of autism awareness awareness there are 371 students this year in our autism programs here in berkeley county autism is aimed at educating everyone and celebrating and creating kindness in the community acceptance comes with understanding while individuals and families living with autism live this life every day there is still a need for factual education and awareness for the general public knowledge promotes acceptance because it allows people to understand how to be inclusive and build more supportive experiences this wednesday is our administrative professional day we want to celebrate our administrative professionals here in berkeley county say thank you to them and congratulations again that's on wednesday april the 27th so if you see

109a member of our our team uh please acknowledge them and then finally um i just want to acknowledge dan comer uh who was awarded the 2022 niaa state award of merit he was given the award during the west virginia athletic directors association state conference held this past april uh and this annual award is provided to by the national interscholastic athletic administration association uh dan holds 10 years of experience as an athletic administrator he's also a 10-year member of the niaa prior to his role in berkeley county dan took charge in opening spring mills high school here as the first athletic director he also worked nine years he worked there for nine years and since 2019 dan has been a state coordinator for west virginia uh further in 2021 dan was a workshop coordinator for the

110national athletic directors conference in denver colorado's congratulations dan we're very proud of you he's also a valuable member of our student services team that i made mention with the obey us event and then finally we've got board of education meetings coming up you've made note the next board meeting regular board meeting is may the second it will start at 5 30 p.m and we're going to be honoring our teacher of the year recipients and then there's a special meeting scheduled for wednesday may 4th thank you can i have a motion to go to into executive session for the purposes of uh discussing personnel second okay any discussion all those in favor going to go into executive session uh and when we come out we'll just uh vote to adjourn the meeting we won't be making

111any decisions tonight [Music] so we will come out of the executive session at 8 16 can i have a motion to adjourn i have a motion in a second all those in favor