001is the practice that damon discusses as opposed to outlining a mandatory requirement again i feel like the vast majority of these situations are going to include the parent or the guardian and i don't know if that makes any difference at all but um it seems that it will be a unique situation in which we would not be communicating with the parent i agree but i have to advise against creating obligations that are more restrictive than federal law so based on the advice of our legal counsel are we comfortable moving forward with it as is understanding what the practice within the district will be regarding communication and how it will be enforced i'm comfortable i would expect that um well i guess you all could expect that i may come back to the next meeting with
002some suggested language to modify this immediately um i also do think we should withdraw the overnight accommodations for the time being i mean if we if we're going to come back and start to modify it let's i mean that's shane your question was can we do this in pieces we can by doing things like that i agree i'd like to do more on the parental rights and overnight accommodations but that can be done through subsequent amendments is that what i'm hearing i think the parental rights can be i feel i'm confident with what mr alvi has said about how they will handle the practice the wording allows that we'll expect that to be the case we've heard lots of people talking about practice being important but adding the overnight accommodations back in can be done
003through a subsequent amendment that's what you're saying yes just like the locker room yes just like the locker could be done at the same time if we feel comfortable with it i i'm not trying to be a guiding chair so i'm if if we're talking about a change like that and i don't i'm not trying to put the words in anyone's mouth but the motion would be to approve the second reading with the following amendment removal of section overnight accommodations just to clarify then from what i've heard then is that the practice of informing parents would be the standard that our administrative team would be held to that we would also be looking at i'm sorry looking at my notes here looking at um you know the the each student case on a case-by-case basis
004under the umbrella of transgender um as long as they've met the uh portions of the policy about consistently persistently and in insistently identifying then as long as they met that threshold as well as the working with parents then that's the discussion that's would get passed in tonight's reading if we did that minus perhaps the the overnight accommodations to be adjusted later am i that's how i understand it okay so that we are we're in just a free state right we are voting pretty good on the procedure section with the express understanding that we are not prohibiting you from communicating that to parents um and that the wording may allows you and then you're telling us that would be the practice that addresses with our full faith and trust in you that it would not be
005shared in if there were any concerns about student safety and doing so just as you would and not on other issues that you've dealt with yeah thank you absolutely um i know from the some concerns and calls that that i had taken uh this last week those were three very distinct issues that parents had concerns with there's still some more concerns there that probably uh folks addressed this evening but those those three things were were specific calls i had taken this week on that concern so thank you so is there understanding of what we would be approving so my my uh very long ago direction on parliamentary procedure is that the chair doesn't make motion so so moved i'm sorry who's that chain yes okay so can i restate to make sure that i understand
006so the motion is everything but we're pulling overnight accommodations the ammo yeah the motion is to adopt policy j-o-k as written removing out the section on overnight accommodations to be reconsidered with the locker room shower discussion at a later date once we've figured out the logistics of that okay i have a motion to approve the second reading as amended second [Music] second so motion by shane second by carol so as i indicated to the board earlier and i'll now indicate to the public given the clarity of the vote on this i will ask i am calling for a roll call vote so we will simply call i will call your name in alphabetical order same order we do the attendance and you may vote yay nay or abstain so shane yay rachel nay me yay
007jim nay carol yay [Music] [Applause] so the policy has been passed with those understandings under procedure and the room will revisit the overnight accommodation so at this time there are no overcome overnight accommodation expectations ha question then would be the informing of parents uh as to when this would start when would you like us to communicate this tomorrow and i uh yeah thank you okay item c classified wage increase uh financer help mr alvey i don't know who would like to address this one uh we'll start and then finance can jump in uh wherever they need to [Music] as we had been talking about with our policy committee as well as our finance committee throughout the summer our district would like to propose an increase to our classified wage earners because of one we've got
008a dedicated group of professionals in our building on all of our buildings and as well as trying to stay competitive with our our neighbors we would like to advocate uh for a 50 cent an hour increase to all of our classified folks starting immediately as well as some differential for different job uh classifications for different folks in different positions so we have that outlined in your um your proposed package before you and we did approve this through finance i don't know if they have any questions or things to add to that but proposing an increase for our classified earners i was wondering if the finance committee had any discussion on back dating it to the start of the school year for those increases we did not on that but we just we're looking at more
009from now going forward for both retention and increases we did not discuss that explicitly but i would not be opposed to it i think we capped it at a total dollar amount so if we proved it tonight there wouldn't be enough there wouldn't be in the funding we approved the set dollar amount and then let kevin and damon allocated how they saw fit for retention and okay so i'd rather keep it the same to approve it to go forward you okay with that shane yeah i was trying to remember i felt like the the total spent came in underneath of that it came in underneath of that cap that we approved but i don't know if there's enough left to be able to do it okay there wasn't because what we we spent to the
010max where you gave us so let's make a motion do you want to clarify for the public what that total dollar event was for the general on the special ed fund sure the calculation for that and this included the sdrs and the taxes so basically the benefit portion of this include as well as the wages was 26 512 and 80 cents from the general fund and and thirty 23 dollars from the special education fund um do we have these all in one line item here yes and we also had consideration for um increasing the substitute pay for both these teacher subs and subbing for an ea these are usually uh represented in you know a per day but we actually have our substitutes on the time clock so we pretty much have to do it
011on a per hour basis to boil it down from to per hour currently subbing for a teacher is 12.50 the discussion that we had had would be to move that up as close as as it would be to 125 per day which would be an hourly rate of 15 and 60 cents and then uh moving the subbing for an ea from 11.25 to what would be an approximate comparable percentage up to 13.75 cents to help bridge that gap there as well any discussion on keeping the sub pay for teacher and the ea a little bit closer together not so different uh is there that much difference of duties i mean there's some difference in duties we've had that discussion we haven't vetted that out to um because we've had experience on both sides of this
012discussion both kevin and i uh so we haven't vetted that out if we would uh encourage that what we don't want is for our substitute pay to be skewed so greatly over your salaries of your classified folks and that's that's what would be the potential if we went to the full 125 a day for our classified subs now we fully understand that this is obviously is something that the board would support moving forward immediately with the idea that hopefully the governor has a great budget proposal for us in december which opens up negotiations for further discussions come normal negotiations time this isn't is obviously something that takes place currently and maybe kevin you could just share how we would plan to pay for all of this uh the largest uh dollar impact that we've got
013to our current budget was um represented in what mr alvi had mentioned earlier tonight with our fall enrollment being up 85 students obviously has a very significant impact on our budget both in those student accounts for the general education general fund funding and also on the special education side as well so i guess as long as we like we like rolling admission or average rolling averages unless it benefits us and then we'll take the money right i'd like to thank the finance committee for for doing this and recognizing the hard work of our classified staff absolutely um so this can be considered as a single vote item um at the end so the motion would include a raise for the wage from this point forward for 12.50 would it be this pay period or would
014it be hours starting just happens to be today as the start of a new pay period so yeah and we're yeah good timing excellent and that will include actually either the new item the two new hires the information at your desk has them at 12 but they would go to 12.50 okay item d so this is the library book selection and i will again call for public comment because this was a public raised issue todd would you like to speak come forward all right please nights um one of the positive things about this i've had a lot of conversations with people i've never met um i'm friendly with parents have talked maybe opposite sides of the bathroom policies but that's a positive thing one of the things parents from speaking with each other talking to
015their kids more about maybe some specific questions at school there's some books that have been presented in our library system that's i i know it was brought up last week but i don't it wasn't brought up with examples and i have examples um i bought as a parent that heard about these books i bought some and i read a couple first one is called a good kind of trouble i'm just going to take some parts throughout this book daddy talks a lot about what he calls white privilege mama chew on my lip for a minute watching the blue and red lights get farther away do the police hate us black people hannah told me that black kids sit on the basketball courts hannah is really weird about race stuff not only does she tease me
016about having black friends she is she only has black prince this this book is in a school of second graders i forgot to mention that immediately uh the school that this uh book is about has a it's called is named after ralph waldo emerson um daddy smirks at mama they're teaching the dead white men a lot earlier these days huh of the things you'll be taught in school are from a certain perspective dead white men's perspective i believe if you are alive now which is this is referring to ralph waldo emerson this is a teacher talking to students in a class setting they use teachers to have these conversations with large groups of their classes with young kids i believe if you're alive now he would be strong supporter of black lives matter movement again
017that's a teacher saying that some people are confused about why businesses get vandalized in protest that can seem wrong but i'm sure what i'm not sure what is right way to act if people in your community seem to be unfairly targeted by the police mama and daddy don't want me watching the videos of black people getting shot or choked or beat up by police but there has been so many of them i can't help but see them some i wonder if miss jacobs is right would ralph waldo emerson support black lives matter even though he's a dead white man hannah stares at her phone for a minute he's a brother she asks all shocky voice so i say hannah hands me the phone i'm surprised he's black i didn't know you would be down like
018that i'm gonna try to skip some cause it's late i'm tired and you're tired too uh janice isn't black she's white black is constantly capitalized when you refer to race white is not in this book something else i noticed uh chapter 25 is entitled black power in every chapter there's a black power fist this is a class or a school with second graders a black person gets shot and nothing happens it's like we don't matter and that makes me angry and yeah it makes me want to do something violence make some noise get attention it's not fair that i have to take some school days off because my of because of my list i would be afraid to live there i don't know if there are a lot of white students have to worry about
019that again white is not capitalized black is i'm going to stop here you know what i think it's time this oreo that's a racist slang found out she's not as cute as she thinks she is oreo seriously i'm not white on the inside black on the outside what's your issue second book i read i've read several um i'm going to read from somebody who had a better summary than what i can do just by reading from it chapter 3 introduces ideas of white privilege chapter 5 promotes race essentialism and teaches children that there is such a thing as being black and being whites chapter 6 teaches kids that racist ideas in the past are tied to racist ideas of today teaching kids racial scapegoating chapter eight teaches president abraham was actually for slaver slavery [Applause]
020chapter 23 gives shout outs to founders of black lives matter um a lot of them on multi-million dollar properties it mentions that which is true even though they're marxist chapter 17 continues the crt rejection of reason objectivity and empiricalism by suggesting that because racists use math and science in the past these things are themselves to blame not the individuals who use them i asked for copies of records of books that have been brought into the library in my kids school in the last year but i was told these records do not exist to this day i've received nothing and communicating and talking with administration what i learned from them is there's has been zero oversight over this system and they had no idea these books were in our libraries until parents told them parent teacher
021conferences on october 7th there was one display rack promoting new books to students one sided eight books one book was about overcoming america's racist society one was about children not identifying with the traditional gender roles one was about a plantation owner the slave trade one was about stamps which i i read i didn't want to quote from it one was about a gay rights leader in the past which i don't have a problem with but five out of the eight books were about those topics this is a school of second graders the process to challenge books is severely flawed other than searching through the countless and constantly changing titles through the online library that on their website the only way we could find out about these is if they're brought in promoted and or read
022by our children which by then to me it's too late my wife and i followed the first step of the challenge process but we were ignored so we moved on to the next step without community knowing what is going on what why this was brought up last week i feel not putting pressure on this school district act that there will be none taken this this policy or this book issue came out of nowhere when the debate began about changing our bathroom policies and the book questioning the definition of gender was discussed with students by a faculty member my children have great classroom teachers my trust in this school system right now is damaged to parents and grandparents finally hearing why this issue was brought up last week this is the reason why thank you so
023it's my understanding that there are we do have four books in the review process and that they're at the point of committee review correct correct correct okay and so uh mr nelson just for review the board uh has been given um an example of the the i'm sorry he took off well basically yeah yep that's all right i can catch him later though but for the rest of you that are there an observation todd thanks i was just uh just sharing with the the board that they've got a copy of of the the policy that's that you're referring to and the the chance to request for reconsideration of books so uh the process now is in the hands of the principal and a committee of folks that are outlined in that policy to review that
024and then at which point that committee would make a recommendation within 60 days and if if nobody's satisfied with that recommendation then the board would be the final board of appeal in that process so just for you and for others you're already familiar with the process obviously you're in it but the ones that are at home that didn't know what the process looked like that's that's how this will work out now i understand that um the first step of the process is the it's probably the most flawed because you go directly to the person that put these books out there there's no timeline to this as far as the first step we were i think it was a week maybe that's not enough time to me it is for something this serious um to not
025even say yes we will get back to you yes we're working on it yes we're aware thank you for the information we will follow up nothing silence so i know you brought it up last week but you didn't and i should have spoke up and said something last week but i'm not the only parents that know about this this is getting around um i feel i have a position where i can i'm willing to stand up and say something about this because uh this this cross is political lines it's about getting the in front of parents rights um as far as setting moral grounds teaching morals to our children like i said there's a there's a book on that stand about somebody that promoted for the rights of gay people and that's great they should
026know about those people but five out of the eight books was about that those topics in the class is second grade great the school was second graders um so i don't know i guess i mentioned that already but like i said i understand the process but the awareness wasn't there and my i feel like the awareness needs to be put out there and everybody watching um you know i don't want to say put pressure to you people but the awareness wasn't there and there was no awareness brought last week and that's that was disappointing to not see happen because you know about it and you put up a powerpoint presentation with a policy or procedures but no meat to it as to why this is brought up to you and other faculty or administrators in
027the school system had no idea this was going on if you're for it that's fine but it's my rights to instill morals and and when they're my kids are older they can do whatever they want but when they're in my household they're my kids they're not your kids and somebody stepped over that line and took over that role that they decided to so awareness needed to happen and did not and this has been weeks where i've asked for that to happen nothing so i hate public speaking i'm glad the audience is five percent of what it was earlier because i hate being up here um i appreciate the efforts if what efforts do happen i hope there's something so unless you get any more questions from me that's all i have [Applause] don delena excuse
028me my name is don delaine and i was not planning to speak on this topic and i would like the opportunity to discuss with the gentleman of chesapeake i just want to urge the board to be very very cautious about getting into the censorship business the books that he was talking about seem to me to be discussing important issues i trust that teachers i could i could have wonderful discussions about those books i would trust as a parent i could have wonderful discussion about those books but the idea that somehow the school board is going to get in the business saying these books are no can't be read i think is extraordinarily dangerous and i would simply say approach that at your peril thank you so i i will ask that the policy committee because
029i know you don't have much going on um do take a look at this i think the the timeline issues are something that should be added at every stage i mean right now we could hear a response to a challenge you know so we give the other party unlimited time to respond and it just it makes sense that we can take care of this to get that cleaned up i actually think the policy functions well i do think the first step is appropriate because i think you know the idea there is that somebody says oh my gosh we ended up with this book in our library by mistake and it is absolutely not acceptable by any standard and you could get it done with right there and not go through the process just for the
030record you know uh one of the aspects that did come as a result of this discussion with todd and some others in the community was that our administrators will be much more active on the the process because currently we have a group of librarians that determine the books that are being purchased with the consultation of principals or teachers or parents that sometimes recommend books for curriculum or whatever uh the is the hot topic the great authors you know the library guilds the caldecott award winners all of the things that you've traditionally seen as invited in the library still continues today although some of those have suspect topics from one family to another i think what todd's uh major concern is the promotion of books not so much the fact that books are in the library
031as the fact that some parents feel that that the promotion by staff is what could has potential for abuse so we will deal with that we'll make sure that we're doing it consistently and fairly uh we don't want to be in the book censorship business uh but at the end of the day our administrators will take a much more active role in terms of what what's entering our library so that when they're called and says hey there's 4 000 books in your library what is this one about they'll be able to to give them some sort of an idea about what those topics are so okay i just want to be clear it's not currently in policy you just have a practice that you've used right this is that that's that yeah that is policy
032that that that re that is in board district policy as well as on the little why doesn't it look like a typical policy um because to me this is not a policy it's not date titled when it was approved it looks like maybe maybe it's an attachment of some sort maybe uh but this has probably been the case for 18 years or more right but it's not in board policy my name is sharla crowl i am librarian at the middle school the policy was approved in 2013. i don't know where it is in the board i don't have its numbers um we don't have to whisper it's board approved 2013 the policy that i had that i just keep is the one that i it looks like this yes yeah so it's not i can
033find you the other one tomorrow i just want to add one more thing as one of the people that does the purchasing of the books and the sharing of the books with all of our students it's really really important to remember that a good library contains something in it to offend everybody okay because the flip side of that is it contains something in it that is going to appeal to everybody and we try really really hard to do that the books that have been coming out in the last five to eight years that change and have shared so much more in diversity than was ever out there before give us so much more opportunity to connect with students i spend a lot of time with my kids and granted i teach middle schoolers but i
034spend a lot of time with my kids talking about the really important fact that books serve for both the author and the reader books serve as a window to the world and books also serve as a mirror back on yourself and if we can do that and help our students you know it's everything that we just spent the last three hours discussing for every different kid and it's really really important to have that opportunity to do that with all of them so i can find you the actual policy for that tomorrow i do know that it was board approved at some point any other questions for me no thank you [Applause] good evening my name is christopher heck i have one elementary aged son that will never be a part of the vermillion school system
035and it's what i've witnessed uh growing up in this community as an adult i came here to usd at 18 years old and i've been in this community ever since one of the things that i want to speak on specifically on this topic is the power of books the power of the written word spoken word is one thing spoken word is one thing entirely different than written word okay written word once it's on paper gives it so much power and when that power is promoted for good or for evil or for indifference when that power is promoted by an individual and it is not taken into consideration perhaps that the subject matter would be completely inappropriate for a second grader completely inappropriate for an eighth grader completely inappropriate for human consumption okay those are things
036that need to be considered with absolutely every topic sure books are meant to arouse the senses and perhaps to offend and to appease and all of these things and to appeal to someone's inner demons perhaps or perhaps their inner angels okay but whatever it may be those ideas need to be addressed with such delicacy a second grade mind how old is that seven eight the things that we introduced to a seven or an eight-year-old mind are going to stick with them for the rest of their lives if they're if they're powerful enough now i'm here to tell you i believe i had an excellent education i had a private christian education for many of those years but i also grew up in the public school system when that was the only thing that was available
037to me i went to the university of south dakota i did not graduate i thought that's important but the teachers that i remember the most the ones that had the most impact on me were the ones that spoke from personal experience not the ones that came from a you know a a specific political or you know or socio-political viewpoint and tried to indoctrinate that didn't really exist much 20 25 years ago that seems to be the latest trend and it's disturbing to watch there are very very few it would seem teachers uh not specifically in this school district but just at large that have truly our students best interests in mind it just it's just from from what i can witness from my own two eyes what i what i read about in the newspapers
038what i see on the nightly news and you don't have to ask me where i get my news i would like to think that i have a pretty diverse news source and but what i understand is is that in my own personal experience i should say is that the written word is so incredibly powerful and can be used for good or for bad and it's something that just needs to have more oversight that's all it really is i happen to know a couple of librarians in my life one of them is family the other is just an acquaintance and i've seen a lot of you know powerful and offensive things in libraries and as well they should be as well they should be but those powerful and defensive things do not need to be pushed
039on our young minds that's something that is better addressed perhaps at the collegiate level i can honestly say that the most offensive concepts that i was ever exposed to were within the halls of usd i mean it's just the way that it is and it's probably the way that it should be but you're in an adult mind you're a developed mind at that point and you can certainly be able to make your own choices at that point and it's not doctrine it's not gospel and you cannot you know when you guys make those decisions and like oh look here's our uh eight popular books that we want you to check out and like todd mentioned five of those are rather controversial subjects and certainly for somebody who's in the second grade we just it needs
040to be addressed more delicately more carefully at every single step of the way thank you for the sake of everybody's time the policy is found at i i a a b and i i a a c thank you brent is there more meat to it than just this hello my name is melody boyu i'm a student here at usd also a registered voter here in clay county while i would agree that the written word is very powerful i would also say that it is included under the first amendment and i would agree with previous speakers in cautioning the board and getting into the field of censorship wasn't planning on speaking on this but seems like we're getting into some risky territory here so um just i would urge you to think um very thoroughly about
041your actions going forward so thank you for your time so just to clarify for the public there is no action item here there is no policy change in front of us so okay we'll move on to item e approval of the ionization project bid i don't imagine they could get a better timing to get a bid approved so as part of our return to school plan and use of esser dollars for mitigations to help keep our students and staff safe one of the things that our building committee and finance committee as well as our administration has been advocating for as an ionization system for our school district which would include the ability to change the molecular level of viruses in our building by adding these apparatuses to our heating and cooling ventilation systems and so
042we've had proposals by folks in the heating and cooling industry come and share with us different products that would help take care of those needs and we went out for bid and we did receive one bid back for the project to include ionization in every building in the district once again two of these are portable that once we finish our elementary schools we can remove these devices from our hvac systems in both jolly and austin transport them to the new facility and have those ongoing ionization capabilities in our brand new elementary within the next 18 months or two years when that's complete finance committee building committee mr kosher anything to add to that as you can see the the base price for that product would be uh we would use esser uh dollars which is
043the coveted relief dollars that the federal government has administered to school districts although i will be honest our sr3 grant which was is where we wrote this has not been finalized from the state of south dakota the schools that have written similar grants to this previous to us have had them accepted so uh i guess we're very confident that we'll be able to move forward and have it although i can't i don't have the documentation from the state before us today and yeah i guess i'll speak to the ionization specifically um i i have seen it approved in another district this is really should be one of the bigger slam dunks that they have in terms of essa related uh qualified the expenses committee agreed to move forward whoops dream agreed to move forward subject
044to it being approved correct any other questions the time frame for this would be we'd order it immediately and we hope that it would be installed over by prior to christmas break when the kids come back second semester it would be in place okay yeah and it's maybe just worth pointing out that it's not um it's not a system designed just exclusively for covid but it's going to make us safer during every flu season during every strep season during all of the things and so it's it's not a big expense for a very you know limited uh use but it's something that's going to hopefully reduce sick days all over all going forward yeah absolutely great great product sorry i don't know i know earlier was all on the issue i i understand the ionization
045i agree something to help solve this but my question over and over again when we talk about flu season and this and viruses how often is the hvac system in these buildings cleaned thoroughly cleaned not just the filtration but actually thoroughly cleaned that's a question i've had somebody coming to school board meetings how often does that thing happening when was the last time this system was thoroughly cleaned and getting these ideas of ionization things are you considering cleaning the system before you put them in so they're far more effective or are you just going to put them into the dirty systems i can't speak as to the last time they were cleaned uh the contract that we have with our groups they do do routine maintenance filter changes and cleanings but if you're asking for
046every duct in every building i can't honestly say what the last time that was completely from from the hvac systems entrance to its exit if that's been done in recent years part of this we had not considered if that would be part of this bid process is to contin to clean it out completely our understanding of the ionization would be that obviously once this is started it's killing whatever's in that uh ventilation system as it's recycling the air because it's 24 7 uh recycled air uh so i can't say that that that we were ever promoted that that would be something that we would consider do you have some i mean suggestion there's some knowledge that says that we need to do that as part of this process is that we're your question you know
047being in school last year it was all the virus you know the current virus the current virus and my question is because i do have severe allergies is when was the last time the buildings were the hvac were thoroughly cleaned because that makes a huge difference in our goal he went alongside all of them from in to out right were thoroughly cleaned and when was the last time all the carpeting was thoroughly cleaned because the hrax system and the carpeting is where everything rests correct and i know for everything that's great but it seems to me you're kind of trying to put an ending on it to fix it well let's put this into thoroughly cleaned getting the system thoroughly cleaned before you put these in because then i think they work far better correct
048and i understand it's a matter of money but if you're going to do it how about start off doing it right instead of half-assing it right ld right the in terms of the carpet that's that's by twice a year all those carpets are cleaned twice a year uh in terms of shampooing and cleaning they're of course vacuumed regularly so with hepa filters in our in our ventilation system as well as in our cleaning systems we're confident that we're getting out many of the allergens but like you said some things live inside those ductwork the ionization process is supposed to kill 99 of germs viruses as well as mold bacteria so i i don't know if the thorough cleaning is necessary but it certainly uh obviously makes sense that the cleaner the product is when it
049starts the more efficient it would run so thank you for that damon we could easily get a report from johnson controls on our pm's that have been done over the last few years too right yeah and i believe the high school probably received a thorough cleaning uh about a month ago yeah obviously we've dealt with duct work was replaced obviously in the area of the fire that was all it's all brand new because of that fire damage but yes okay so this one would have an action item uh as well as items so that was item itemy item f the approval of the chiller hvac improvements a similar proposal here this actually predates uh those of you that have been on the board for a while that what we've had happened in our in our
050high school uh gymnasium our main gymnasium is our chiller unit uh the compressor systems over there started to fail during the summer so there's four compressors that run those chillers that are in our our high school gymnasium not sure if it was a lightning strike or what exactly caused we had ended up having losing one during the summer lost one a month or so later right before school started lost a third one a month ago and so we've got one active compressor in that chiller unit the good news is being at the fact that we're at the temperatures we are we no longer need air conditioning for this time of the year uh but long term as obviously we need to replace that that's at least 20 to 24 weeks out to have your chiller
051and your compressors fabricated and installed so we're looking at next spring which would be perfect timing for our our spring and summer activities while we were in this discussion we discussed with johnson controls who runs our uh basically our systems for all of our buildings uh we currently do not have hvac systems that work that that are functional they were never added to our auxiliary gym our our wrestling room or our gymnastics room it's been a goal of the building committee in the district for the last 20 years to have those facilities be cooled underneath the current proposal while we're making the improvements to the chiller that's required we can activate s or one or less or two dollars or s or three dollars to enhance the system and qualify for the same dollars that
052we just uh talked about with our ionization so we have proposed that in our esser ii sr3 grant three grant and uh but once again it hasn't been finalized and approved we're confident it will be which will one um allow us to move forward and solve a problem that the district has to solve anyway with the chiller and also enhance our capabilities in the future which is something the districts wanted to do so that being said we have a proposal from johnson controls here to upgrade the chiller the compressors the the tubes all the things that are necessary to to finish this project the only caveat is is on november 12th there will be a six percent increase on these prices so we are looking at a ten thousand dollar increase uh right now the
053base price for that improvement and repair will be two hundred seven thousand six hundred and eighty dollars uh mr coacher i'm sorry there was options right we also had the add option number one there for the vfds to help the system run more efficiently in our conversation there it helps to regulate that so that it's not having to to run quite as as often or as hard when it is running and the estimated payback for that kind of an addition there which would be 14 um the information that they provided us is that the estimated payback would be within two two years on something like that as an ad so tonight our recommendation will be that that we move forward with the project immediately that we have to get the chiller ordered the district has
054to come up with the dollars itself to pay for the chiller regardless we would take that out of our repair budget um and if if so desired if the board feels comfortable with moving forward we could enter into the contract with johnson controls that under the stipulation that you know we're going to move forward with the chiller unit being ordered tomorrow we'd sign the contract and we can deduct the option which is the cooling units for the the auxiliary gym wrestling room in the gymnastics room and we could deduct 130 000 dollars from the project and once we have gotten final confirmation from the esser 3 grant from the state that could come tomorrow it might not come till december 1st then we could reinstitute that portion of this at the december meeting it will
055not slow the process down it won't hinder us from having our chiller fixed and moving forward this spring so if the board is uh feeling confident that similar to other schools have that have done this they've had approval of this we could go forward with full approval if you would like to not be uh so bold as to to guarantee the the those dollars until we have them in our in our uh our grant approval then you could just move forward with the grant proposal should be the the chiller proposal minus the deduct one which is on your second page of your um your packet there as well as you could add on the the f or the vfd that mr kocher explained which is an efficiency component that we will want on our chillers
056in the future the fact that we don't have them is a little bit dated we need to have those those chillers there so we're asking for approval either in full completion of the project moving forward or just with the chiller unit and the vfds so that we can move forward and at least get the chiller started we could we could add on the deduct back at the december meeting if the board is willing to do do so finance looked it over what we agreed to just go forward with everything i think we had planned to go forward with everything because of the level of confidence we had with the esser dollars and i think that we would i would support the adding on the option for greater efficiency to to bring them up to current
057standards so that's the recommendation finance committee go for it with the vfd sounds good to me for time's sake we'll keep going okay item g is uh the higher of uh two employees for bsa that were not included in the consent agenda uh first or bsa cara clemmy and as an educational aide tracy gilkeson so the motion would be approving items uh c the wage increase the ionization bid the chiller hvac improvements with option and the hiring of these two employees so mode like jim second sorry that changed my voice recognition starts to go downhill after 11. okay all in favor of uh the approving those items under c e f and g signify by saying aye aye opposed nay abstentions motion passes uh in the interest of time i'm going to ask the board
058members to look at the written reports um i don't know that there's anything in there we must address uh nothing to address but please take a look at the board goals and initiatives we had some time frames and some progress reports notes there did want to mention too next week is american education week so thank you board for providing cookies next week to the staff so we'll we'll get those ordered up and taken care of for you and a reminder to the board that uh before next month's december 13th meeting we will meet with the legislators for uh basically a coffee and treats prior to this meeting in the jack powell conference room here so we'll have an hour with your local legislators to talk about the upcoming session our administrative team has already had
059their one meeting with them and you guys will get your chance in december so thank you okay we do need to act on the financial report motion to accept second by rachel second by jim any questions comments from mr coacher seeing none all in favor signify saying aye aye aye oppose nay abstentions financial reports are accepted and approved i will quickly just mention from finance committee we also completed our required audit of the months that we went through and so we've figured out some process things there and we were able to successfully get through july august and september so we're all good on that front too excellent future agenda items if you know them now holler them out otherwise email mr alvi or myself we have no executive session planned for this evening but we
060do have one planned for thursday at 5 30. um uh i'm sorry but i should have updated you that that uh uh that hearing has been the parents do not wish to have that places have one thursday at 5 30. so uh there will be no need for a future okay motion to adjourn second it's been moved and seconded to adjourn by jim and rachel all in favor signify by saying aye aye aye opposed we are adjourned i want to thank the public for their time and their interest you so wish