2025 - July 9th WSD School Board Meeting

001Sandal >> here. Vice chairperson sharer here. Members Anderson >> here. Moore. >> Ruland >> here. >> Brian >> here. >> Pledge of allegiance. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay, we have a moment of reflection or prayer today. >> Isaiah 3:18. Yet the Lord longs to be gracious to you. Therefore, he will rise up to show you compassion. For the Lord is a God of justice. Blessed are all who wait for him. Thank you. >> Okay. We have any any conflicts of interest tonight? >> If none can move on to item number six, approve agenda. >> Motion. >> I'll make a motion to approve the agenda. Second. Got >>

002a motion and a second. Any discussion? All in favor say I. >> I. Same sign. Motion passes to approve the agenda. Now on to number seven. Approve consent agenda. >> Make a motion to approve the consent agenda. Second. >> A second. Any discussion there? None. All in favor say I. I. Post. Same sign. Motion passes to approve our consent agenda. Eight is open form if we have anybody. Okay. Nine, school board member celebration. >> I would like to um present Carolyn with a plaque. This is Carolyn's last meeting after 18 years >> over 30 years of service. You guys that think that you're on for a while, I mean that you've just started, you're in there for a while to go with us on a trip to go learn something new and she always tells

003me you can always learn something new after 18 years. So I appreciate that attitude and thank you for being an inspiration. Thank you. I appreciate the opportunity when I first got elected on 18 years ago and then never did have to have an election again. I just always recirculated. It's been a great experience and I've learned a lot of things I didn't know and I expect to continue learning watching you guys now carry on. >> Yeah. >> Thank you. >> Thanks, Joe. >> All right. With that, we're gonna move on to number 10, approve surplus items for disposal. >> You will see a list of all the items in front of you. Um, there's quite a bit of technology items. Um, Mrs. Myers has been really going through a lot of the stuff in the

004tech office. Um, you'll see that there's a bunch of computers. We don't plan on just getting rid of those as far as like just disposing them. We hope to get some um money out of those. So um we haven't really come up with a plan. We were we hoped to do that today, but stuff popped up, didn't they? So we will um be putting those out somehow to be selling those to either students or community members. They will obviously be wiped those, but we hope to recoup some of the um costs on some of these technology type of things. But um when you do approve um everything, it's either for surplus, is for disposal, or sale, but um many of those things are for sale when it comes to the technology. Um do you have

005anything to add? Most of the reason that we're getting rid of it or wanting to surplus it is it's no longer supported. It's a Windows 10 product. We are now in a Windows 11 district. Everybody's going to that and so it's not going to be supported through Golden West or anywhere if we have trouble. >> Notice there there's 80 computers like the black ones that you guys did not that were kind of troublesome. Those are the ones that we are >> Thank you volunteer. >> Yeah, they did amazing work going through Nate Law and Becca did amazing work going through things. I just want you guys to notice them. There's quite a few there. And um I hope that you trust us with our decisions as to whether we throw some of them or >>

006you throw the one I had >> it never worked. I tried tried. I'll make a motion to approve the surplus items for sale or disposal. >> Got a motion. We got a second. Second. >> Any other discussion? >> All in favor say I. >> Post. Same sign. Motion passes to approve surplus items for disposing. Number 11. Approve FY25 impact transfer. >> Awesome. So it is the time of the year where um we do our large impact aid transfer both into our general fund and then any other funds that um had a negative balance at the end of the year. So um every year we do it for general fund and then this year we also have the capital project or the CTE edition. Um, so this year, as of right now, we do have we

007will still have um bills that come in that I have to expense into FY25, but um as of today, we're negative 500, 543, 59222. So 543,59222. Um so I am recommending um we transfer from our impact aid fund 650,000 from into general fund from impact. Now that will leave 100,000 if there's any unexpected bills any um at the end of the year I have to do a bunch of journal entries to um tie up any loose ends. that will take care of anything that's unexpected there as well. But anything that 100,000 if we move into next year's we can use into the budget for next year as well. >> I'll make a note Amy and just so everybody and I myself understand that means we are taking out more than we're putting in impact a

008now as of this year. >> There's a co sheet explain. >> So what we revenue in impact aid this year is actually more than that. So, we receive an impact aid. So, I can give you the exact numbers. I did make sure I had everything updated for that. So, with our impact aid payments from the feds, we received $610,81. we um with our earnings on investment. So that's with our CDEs and our savings accounts that we received in page 13, >> we received $104,954.97. So we revenue in the impact aid fund $715, $35.97. So we are we are moving into general fund less. >> So we are moving positive and that's when we get the interest. Absolutely. So, >> I want to make note of that. >> It's very important. >> And another thing that

009Amy explained to me, I first of all, I just want to say thank you to Amy for all the work she has done with our with our dollars and cents, with our impact aid application and the discussion she's had with impact aid this week. She's done so worked on so many details. we don't have as much money. Um we're not getting as much in or we don't have as much money in CDs because we've taken it out to do the CTE project. So yes. So um I don't know if you guys we only have um two CDs right now. We have one at first center state and one at um Black Hills Federal for around 500,000 and change with the interest that because we used to have about a million at each. We took and

010put 500,000 at each of those um institutions into savings for the chance that we would need to use that cash on the addition. And they're what what is that? What type of CDs are they? >> Um withdraw at any time or is it like the >> term short term? Seven month >> seven month. Oh, okay. So we So that's one thing we need to think about and we when it comes to our budget committee is do we want to put money back into CDs again and what we're ending up the final year where we're at in in the impact aid fund as far as our fund balances and or do we want to do a certain amount? Do you want I in the past what I've done is I've called local banks and gone to

011see what the CD rates are and what the terms are and we've kind of even staggered the terms of the seats. Like we've had ones that are a year, we've had ones that are six months and kind of staggered them so they all aren't due at the same time. Um we've done very well in our investments when it comes to savings. this year wasn't as we didn't have as much on interest just because we didn't have as much in CDs cuz usually we have around 2 million in a CD and CDs total because we haven't needed that cash. So um >> the only way they got there though was by saving some of this um impact a money. Is that correct? >> Right. So all of the money that we have in CDs is from

012our impact aid fund. cash for our CTE building. So that is paid off. >> I know I'm not saying that. I just want every I like to be clear with everything. That means they were spending four they were transferring 400,000 over a year, 300,000 over a year, but we're transferring 600 some,000 a year. So to regain savings is going to be tougher the further down we go. Just want to be make sure everybody understands that that's how they were able to save that money, >> right, to get that. And every year we're and we can if you'll look at the budgets I've sent you, you can see there's every year we're spending more and more. And that's just we have to remember too, we've never gotten an increase in um impact aid payments and it

013we never probably will. We'll always get around that 68,000. It will never change. So for us to we'll have to be creative. If we're going to continue to increase how much we're transferring, we have to invest. Well, we can also if we're going to be transferring that much and we're going to be transferring as much as we earn from impact. I mean, we've got to think of are we going to be transferring capital outlay money? How are we going to how are we going to sustain us overspending our general market? >> So, >> as far as investing too challenge is, you know, we just went through a period of brief period of higher interest rates. So, invest well well you pay it. But that that's not of our own brilliance but just the federal funds

014rate service. So, >> and our district has been very lucky as not I mean this year in August we'll make our final payment. The only debt we've had is 0% debt when we have the athletic complex. Otherwise, our district has zero debt. That is not very common for a district to have no debt or any public entity for that matter. So for us to be able to pay for a project that's over $4 million and pay cash, that's pretty pretty good. So I'll keep going. So that's what I'm suggesting as far as our transfer. So the 650,000. Now, mind you, we'll probably still have a 100,000 of it that will stay within the the general fund of cash that won't be used or will be used into FY26. So now as far as our CTE

015project fund, I want to net that to zero obviously because I don't see any more bills coming in and nothing else that we should be having to do when it comes to that fund. That's wrapped up. We're negative2,528,159.74. So that is what I'm wanting to do for a transfer for that. So now, so the whole So that totaled for both transfer totals is 3,178,159.74. Now our fund balance in um cap or impact aid is 5,552,000. $535.16. So we're gonna I mean basically I mean that transfer will have about two and a half months in impact after the transfers. Um, and you guys, every month when I send out in your packets is the the one that says trial balance report at the top. This is that's where this is a good report because this shows

016you your fund balance in every fund every month. So, and it also tells you how much revenue is coming in. Now, things are going to fluctuate within June because I still have to do a bunch of journal entries and stuff, but because we do have liabilities that I have to take into consideration and unearned or unearned revenue and stuff, but there's going to be some fluctuations, but that's just where we're sitting. and you're going to get a lot more information in the next couple months when it comes to with this stuff. But we do have to do that because state law says we can't with any questions. This is everybody's news. Usually >> you you can't end the year with a negative. What was that again? >> In a fund. >> In any fund, >>

017right? to go >> and also we can't um so we don't have to do a budget supplement. So what a budget supplement would be is when we spend more then I we budget it. We didn't do that in any fund. So that's good. Sometimes we have to do that like food service is a little bit it's hard to predict just with food prices. So, we've had to do budget supplements in food service quite a bit. I mean, with like a few thousand dollars, it's nothing major, but I don't foresee us having to do a supplement anywhere, but questions. >> Thanks for answering my >> Yes, I will. Tyrone, we can nerd out all day long and I So next month, so we will be choosing um or you guys will be choosing committees later for

018our next part of the meeting. So we will need to whoever is on the budget committee, we will I finally got um numbers from the county. Um so I have good numbers for what we're going to be getting for general I mean for land valuations and growth percentages and all the things. Um, so I can have good numbers for what we can expect for revenues and good numbers for what you guys can expect or what you would like to decide for levies. Um, but we need to sooner than later make a meeting for that budget committee to that. That's a really big decision for the board within the next couple months is to talk about how much you would like to decide to do for levies. >> Thank you. >> But I do need a

019motion for those two transfers. Well, it can be one motion for 650 from impact aid to general and then the 252815974 impacting to the capital building project. >> I guess I'll make a motion to make the two transfers at the request of our business manager. You need a list of numbers. I 650,000 and2,528,159.74. >> That's what I was going to say. >> Second. >> Sorry. >> Got a motion. We got a second. We have any other discussion? All in favor say I. >> I. Same sign. Passes the trans. >> Okay. Number 12, policy update discussion policy team just >> well and you have it on our next meeting too discussion and approval. Amy, did we want to do on both sides of the news >> or is this just an updates? >> Um just updates

020since we're moving on the next. It's up to you. We can >> What were some of the big update? Uh, one of them one of the well that's policy though that's not I was thinking of state of laws but oh policy we had title n I was going to bring that up a little bit later >> compulsory attendance was 2001 but that was the law >> the 17year-old so right now a student can quit school with a plan to get a GED at the age of 16 a student the new law now says student can quit school at the age of 17 with parents permission. Previous it was 18 student without parents. 52 was the update of the definition of the word res. A student can't claim two homes pretty much. Um, is that kind

021of what it is? They'll look at the tax role as to where the student is paying the taxes. That's the that is going to be the >> reser owner occupied is going to be Yes. So therefore, if you have a home in two districts and you're owner occupied is out of our district, you have to open enroll. You can't run cross borders to lady activities or do whatever. You got to do it the right way. And the other one's 503 5.1 the firearms and weapons one. That was a pretty basic question. Do that now. >> Yeah, I got that one. >> That one was the recommendation from the lawyers, right? That one is a stay. Okay. >> That was the thing we covered last week. Correct. This >> is a new one. >> This is

022another new >> This is a new one. >> Yeah. >> So, they came out with a bunch. How many were there? >> Like a dozen policy updates >> and with new laws. >> And with KSB, our new law firm for the first three for this next three years, I believe, with our purchase of the doing the policy update. They're going to do our updates like this on these 12. They're going to continue to do that for us as part of our deal. Then after the first three years, we got to pay for that update. But it's kind of nice. They give us all these updates. We can update our policy book according to the state laws. >> Right. So we h they have a portal which I just >> and just download basically all the

023updates and we can put them into our new policy with your guys's approval. And >> so basically we might end up next year we might end up having policy update or policy approval on the agenda more often than we have in the past >> which will be good which will be good. >> What basically they do is they look at any of the state laws to make sure their policies align >> with any new laws that pass. No, I guess this is this is the one thing. This was an updated policy. The one thing that we had to decide is that any student who indicates an intention to possess a firearm or weapon at school will be expelled from school for a calendar year. Now, if you notice, it's threats. So, it's dealing with threats.

024This is not dealing with your student who we always hear around here the kid who leaves a gun in the vehicle and and shows up to school and comes running in and says, "I forgot we left the gun in the school and I brought the old pickup." I always broke down. That's not what this is about. This is at school or or out of school. Um it and it's worded really odd. So the state law, a lot of these guys, these policies are built on state law. So they write the state law in here. So even if we don't agree with it, we've still got to abide by some of this work. Now, state law says this, but if you notice, then it says the superintendent has the authority to reduce a consequence in his

025or her discretion. What that is giving us is that flexibility to say Johnny's dad changed pickups on the play or play changed pickups out here and didn't realize there was a weapon in it such and such you're not going to be expelled for you. Yes, I have to expel you but because of this and this and this you're see where so it gives you have to follow the state law but then there gives some flexibility around that. That sentence very specifically is actually in state law. So yeah, I >> think that looks pretty good. >> Um now and then you know there are certain people who can have so that was the one that was there was more that you wanted. know what was the thing that's said to >> there's more to that than

026I was going to bring up but I thought maybe we'd bring it up when we >> it's on the agenda the second meeting too >> well both of them are yeah but policy update discussion here and then >> quite a few hand updates too next >> we end our meeting yep we're just discussing right now we want just the updates. The other ones where we go and approve our and that was the only updates we had done. >> I think the rest of them have come up kind of >> one thing that Sally and I were discussing this afternoon is um some of the forms that they have in there we were noticing don't necessarily fit us. So I think for instance like our um the forms that we use currently to if a uh

027someone wants to rent our facilities like the powerhouse or we have one that's rent free or or if we charge rent. Um we might uh go through their form and look at our forms. We just haven't we never really got to the forms. Um, so I think if you guys are okay with it as far as the policy committee, maybe admin can kind of go through and kind of tweak the forms and then we'll bring them to the full board for you guys to approve because >> we looked at their forms when it comes to like um facility rental and they're like four pages long and they're just >> I mean it's up to you. I It's >> sure the liabilities why it's four pages long. A lot of >> well and a lot of

028it is stuff that we don't even have within their form. So we could take a lot of we could >> we just never had time and I in our policy committee meetings there was just so much that this law firm does they don't want it seems like they want everything very clear. So even though we have policies that you're going to approve, you're going to see the handbook and the handbook's going to freak you out because it's like all this policy again 80 pages and and my question was do we have to have all that again? And she said, "How many of your people actually go and read your policies? It's important that they're also in your handbook." So there kind of justification for everything >> because the parents and the students sign the handbook

029and when they sign that they're saying that they have acknowledged that they've received a copy of those policies. Whereas if they we don't include them in there then they can say well we never were doing in that little overwhelming but good update. They don't have anything further there. Move on to number 13 other other you have any other if not think move on 14th meeting adjourned. >> See you guys next time. At least not in 18 years. >> You can't ask her that. She was obviously two day. >> You do the math. I I'll I'm 65. So you're 65. >> Thanks for your many years. >> Oh yeah. >> We'll miss you. >> You're great. Moving now we can have come. >> You guys want to pivot or do you want to just have reasons?

030>> Oh what? >> Or there's the >> com I like sitting by the crowd. Everybody's so happy here. the waves. That's how we've always done it. >> I I think it is >> just because that's how we've always done it. >> Bill, you >> boy, girl, boy. >> Change something when it works. >> And my seat worked just fine. >> She's like to sit there. >> You're right. >> She was the board president. Otherwise, she liked to sit there. No, I'm not even right here. I am making things up. >> Leave Leave it to you girls to remember and me not know. >> Sometimes they stick you on the blue table so you're left out. >> Yeah, you have to know. Okay, we are going to start our 2526 school year first school board meeting

031at 6:33 p.m. >> And the first thing that I am going to do is uh administer we need to do the we're not going to do the flag salute and all that. Just follow >> but um we are going to do the oath of office for Candace. So Candace Eisenbrron, would you please come over here? >> I think you sat down. Get back up. Do you solemnly swear or affirm that you will support the Constitution of the United States and the Constitution of the State of South Dakota and that you will faithfully and impartially perform your duties as a member of the school board of South Wall School District 51-5, Pennington County, South Dakota, to the best of your ability in accordance with the laws now in effect and hereafter to be enacted during your

032continuence instead office and until your successor is elected and qualified. >> Thank you. Welcome. >> Thank you. Can you say chair? >> Oh, yes. That'll be for the chair and the vice chair. >> All right. The next thing we need to do is elect board chairperson. >> I'd like to nominate Rich Sandler, board chair, and castanimous ballot. >> I'm sorry. Say that again. >> I would like to nominate Ridge chair and cast a unanimous A second for I will second. >> I'm sorry. Is there a second? >> I'll second that. >> I'm waiting for work on the wait time. >> Got to let him discuss. >> Is there any discussion? It has been moved in that we nominate Bridge Sandals unanimous cast. Is there any discussion? With no discussion, all in favor say I. >>

033I. >> All opposed. >> We have to vote if it's if it's unanimous. >> Okay. Now, >> congratulations. Rich Sandal, your president. Please take over the meeting. And you're >> all right. >> We're on item four. >> Final leg. One more year. Um, thank you guys. Better you than us, Rich. >> Happy to be the chair and not perfect, but I'll do my best. I want one more year. So, uh, with that, um, got me as the chair. Number four, next vice chair. >> I like to nominate Hope and Cas. >> Second. >> Got a motion in a second. Any discussion? All in favor say I. I. I. I'll close. Same same sign. Motion passes. Electing Hope Shear as our vice chair. >> Thank you. >> I just realized I'm going to have to put

034initials before I >> T and a C. >> Thought about this. Cloud Eisen. >> We should He's married to one. >> Yeah, he's almost took Eisenberg. almost too too much to spell. >> Yeah, the N. >> All right, so uh with that, we're gonna move on to committee assignments. And I guess just before we start, uh the way that I remember doing this as long as we have is we just kind of volunteered for committees. And so last year, I think I made a bit of a mistake. And that, you know, if there's four people that want to be on a committee, you will vote on that. then, you know, we have to narrow it down to three. So, um, if if there's three people on a committee that want a committee and you really

035want to be on a committee, then we as a board are going to collectively decide who we think is probably best suited to be on that committee. So, I just I want to preface that. I don't think I made it. I didn't even think of it last year, but um, the way that'll go is if you've got four people, we're just going to vote our way through the names. So, >> Rich, would it benefit our school at all to have at least 20 person from the former? I don't know. To keep some continuity. >> I think most >> I don't know if that is any kind of regulation or if that's against the rules. Stephen, say you should do that, but keep that in mind. Maybe it's your voting. >> Well, yeah, there there couldn't

036be a rule about it because it's it's voted on. So, we could vote off every member of the committee if need be. Um, but I think it would be in our best interest to at least maintain one to perhaps two members of that committee. Uh, I do >> especially with all the work we've been doing. >> Do you want me to tell you which who's on what right now? >> Yes. So, right now, um, budget negotiations and insurance is Sandal, Anderson, and Lulu. So Anderson will obviously be getting she won't be on building grounds and transportation is more Eisen Brown and Sandal curriculum instruction and technology is Ruland Shear and Bryant. Legislation is policy legislation policy and strategic planning is Bryant Shear and Eisen. And then career development scholarship and marketing is Sher Moore and

037Anderson. Okay. Well, um going to start out with budget negotiations and insurance as stated. You got me Carolyn was on that and Bren so >> I said you're a numbers guy. >> Yeah I do like budget but it's is it wrong to be on three committees though? >> I've always been on three. So one board member >> I think has to be on three right there. >> Yeah because you are on three. >> You dropped three. Take three. >> Take three. >> I mean, if I mean, I don't need a >> You won on that one. >> I kind of want I like budgets and that's what I do. Yeah. >> No, I think that'd be really fitting for you. >> Thanks. >> And then you can ask the questions during the committee meeting. >>

038Great meeting. >> So, um, >> you have anybody that wants to knock me out of there, friend? Anybody else really begging for it? >> I'd like to stay. >> You'd like to stay? I would like to stay and we've got a committee. So that that budget negotiation and insurance it's going to be Tyrell Ridge. Very good. Got next one is buildings, grounds and transportation. Currently, this is Tyrell, me. Harry's not here tonight. I would like to nominate him for the committee. And >> this is hard because I'd like to be on that one but I'm dropping one already on you want to stay on curriculum. I know I think all three of us want to stay on the policy committee is how deep we've been in it. So do you want to stay on the

039um career development? Candace, do you want to be on career development? I guess we're getting ahead of ourselves. >> Well, that's just saying if you want to drop one then kind of things honestly. >> Okay. >> Yeah, scholarships are interesting, too. So, >> yeah. Um, we also we've got >> Well, I I'll stay on or if I you >> don't think more than one of us should jump off it or should we stay on? >> Yeah, we are kind of the middle of a few things. about board members want to be on. >> We've got You're interested though. >> Yep. >> So, we need to vote in Atlanta. >> Yeah. >> So, and the hat. >> I have scratch paper I brought in case we needed to do >> Wow, you're so excited about it.

040[Laughter] >> So, we've got uh Tyrell. I'm I'm my name is Matt right down >> very >> I'll give them right three >> giving them back to you giving Oh, second. I'm sorry. >> Did I grab your >> You did for me. I'm gonna ask more questions. >> I know your magnets. >> So, bear with me here. I got probably some votes. >> Do you need another scratch paper on it? >> I think I can do it. Um, I'm not going to give you guys Well, I don't think I'll give both. I'll just tell you who wins, but I probably should so you guys can follow along. I just I don't >> Just give us the winners. >> Yeah, just tell us who's >> You guys trust me? >> Okay. >> Yeah, >> I hope

041you do. Yeah, we maybe we should have two people checking about it. I need to cross your finger like >> Oh goodness. Okay, I can tell here >> if you died. So, while they're telling me Caroline went with me every quarter to this riveting meeting for insurance and wrapped Just think about who was ever on the budget negotiations and insurance. >> Now you tell us. >> One of you have to go with I even drive you right in a school. >> That might be a way to not go. >> I'm a little a little confused around one of these guys. >> You did initials. >> Oh, me. >> Oh, >> well, >> okay. Did I not put >> Well, you're making up initials. I tell you, I vote for Oh, R S would be S.

042I put two. Sorry. >> I put R R I don't know. Ridge, I guess. I don't know. [Laughter] >> Oh, never a dull moment with you folks. >> Talk about one up the election. Um, okay. That committee will be made up of Tyrell Ridge and Candace C. Welcome buildings and grass committee. >> It's busy one. >> Yeah, sure can be. I don't know if it's bad as the policy, but it's probably up there. >> It's been busy for years. >> Yeah, for years and >> we'll see. >> Yeah, spring. >> Yeah, we on the committee at the right time for policy. >> Um, got curriculum, instruction, and technology. >> I would like to stay on them. >> I'll stay on that one also. >> Okay. Sorry. >> So, we've got Miranda, got Oak, got Bill.

043Okay. So, we got two left here, guys. So, legislation, policy, strategic planning, you got career development, scholarship, and marketing. Um, so far we've got is anybody on more than two so far? >> Tyrell Tyrell if he stays on the phone. >> So, yes. Okay. So, Tyrell wants to stay on policy. So, uh, somebody else wants it or so. >> So, the last one, the career development. So, if those three are staying, um, Candace could take Carolyn on spot on that last one. Candace wanted he wanted that one scholarship only. >> Yep. >> Okay. So, if we had Candace that wants the scholarship, I think Terry was on that currently. Um >> and you and would you like to keep that the same way? Candace replace Carolyn. >> Yeah, I guess >> or is that >>

044they only need really >> there's some more marketing stuff I'd like to do with our new website such there may be a little more action there. >> Yeah, that's probably good. >> Well, because you're going to be on it. >> That's all right. >> I don't see them, too. >> I think that's all right, Rich. Unless we want to vote on it. Well, unless Miranda wants it on two. >> Oh, yeah. And so, >> generally, everybody should be on two. That way, it makes that there's one person that has to see >> and that's Tyrell's volunteer to do it. So, we need to put we need to put um everybody on two, I think. And that gives us as much I mean the goal of these is to get as many get some voices in

045different areas. And so I think at that rate um I'm going to skip ahead. So we're going to cut over legislation policy. We're going to go to career development scholarship marketing. And so we got Candace. You're interested. And that would make it two for you. >> Yep. Okay. So we've got Candace. Um, I would like to appoint Terry to that again in his absence and there's not he can't accept or not accept, but we're going to we're going to point him to that. So, we got Candace. Um, we got Terry. And then >> I know he wiped that last year reading through those >> scholarships. I I have a senior missing. So, I mean, >> I just want to say that policy community needs to have people that are able to be in it until

046we're done. So, we've got we've got two people there. So, let's let's go back up. So, we've got Candace and Terry on career development, scholarship marketing. Now, we'll go back to legislation, policy, and strategic planning. Um, >> I could drop out if if I have to, I guess, but I know we should. I don't >> we need somebody and if you have um >> I don't want to but I hate to Yeah. >> But that's one that especially in the next couple of months we have to have people at >> the meetings and >> and this is the budget. We got a lot of work to do in the next couple months that there's a part of me that if you get too many new cases on that, we're going to have to start a

047lot of catching up if that makes any sense. Can we and I'm just going to ask I don't know if you can answer it or not but if we switched maybe with budget and then maybe if Terry can't be there fill in Terry be on budget and if he can't be there be his fill in >> or his there's no possibility we can have four people on a committee correct that's illegal wasn't going to be able to make it Amy would just call Tyrell could be a substitute but like your >> an alternate >> alternate or whatever >> like we did for negotiations. >> Remember we I sat in on that for Caroline. >> Yeah, I I don't think that's a bad idea for me. >> Um so we're going to amend this a little

048bit and appoint Terry to budget negotiations and insurance >> in place I think. >> And I'm not I mean maybe curriculum would be a better one. I don't know. >> And we're going to move Tyrell from budget, negotiation, insurance down to legislation, policy, and strategic planning. >> He was on that one already. >> I was on my I was on those three, but I keep pull on. >> Wait, yeah, hold on. >> What are we messing with, guys? >> Don't do anything yet. >> Why do you want? Well, so I was keeping track of it here and because right now we have budget Sandal, Tyrell, and Rland >> buildings and grounds can Tyrell and Sandal. >> You were going to be on You were going to be on You already >> Who was I taking

049off a budget negotiation? >> I placed for Terry. He's only on one. >> Terry's only one. >> Were you on three right now? >> Yeah. That would have left her on three. So, how about if I come off >> I I would have to come off curriculum and Terry could take it. >> Well, because schedule right now, could we have a person just be able to step in? If we're going to have committee meetings, they're going to be worth they're going to be important for us. We don't call them committee meetings because we all need them. So I want three people that are able to be there. I'll be a sub or >> so put him on curriculum and I'll I hear it from both that you're willing to sub as needed but I feel

050like the not that curriculum is not important to a bunch of kids makes pretty big decisions but probably system >> and all the time. Yeah. >> Yeah. So and curriculum >> we can fill >> especially right now that's what I was thinking is from now till end of September >> and there's no chance of moving committee members later on in the year if need be. >> Oh yeah. So what I'm saying is if there's we say we appoint Terry to just one right now and Hope and Tyrell each hold three and in a couple of months things >> his schedule >> evens out and we figure out what's better for him then one of us can step out of the committee and he can take over whatever it is >> that that would work. >>

051Yeah. So, so, um, let's make sure we're on the same page tonight. So, it's hard. So, budget negotiations, insurance, got Ridge, Miranda, and Tyrell, Delton's, grounds, and transportation. We've got Tyrell, Ben, and Candace. Curriculum instruction technology. We have Miranda, Bill, and we gonna put Terry on that. >> You're gonna stay on that. Okay. A lot of chicken scratching. I've got it. >> You do. >> And then legislative policy and strategic planning. I have Bill and Tyrell. Career development scholarship and marketing. I have both Terry and Candace. >> And if the schedule gets if if he gets what his schedule deal worked out, we can work on >> Yeah. We can reassess and figure out who's going there. >> Okay. Well, I think that'll work good open number six. >> Um, what this is is this

052was in your packet that we gave out tonight. It's a new state law that all of our school boards have to be given the opportunity to review open law meeting requirements. And so this is the packet and so I ask that you read this. Um if you remember it's also what we I hope we can continue having Wade Hogan come and review these different things with us too. That's also the part the work that he does. Um, but this was a little a good little article that our attorney sent to us to give to you guys to comply with that law >> has anything to like do you know has there been anything that's changed here? >> No, I think you guys I think we follow it quite well. >> Don't reply all to an

053email. Don't never reply all to an like when I send out emails to you guys, Candace, you're new. I'll send something to all of you kind of sometimes updates. Make sure you never reply all because then it's an open meeting. You can't have any more than >> you have four anything. It's an open meeting. So, it's quorum. So, you just got to really be careful, >> right? >> All the committee meetings though >> only three. >> Yeah, I know. I mean the email and the committee because I because we respond in committee. >> Um yeah and it even it actually technically you Tyrell me and Bill we'll go over this again at some point but if we were ever out hanging out >> football game we technically cannot talk about schoolboard business if there's four

054of us. You can if there's three, but the moment you have Cororum, then it's immediate. So, >> now you're even going to say watch even three because when somebody hears you talking about school business, >> it can be perceived. >> Yes. Okay. >> Thank you. That's something we have to do now every year have it on our and we'll do it every July meeting is talk about our open. >> All right. On to number seven on the back page. Approved resolution 261 2025-2026 official entities have been packed here that last meeting right this last meeting. >> Yeah. So, um, unless I mean it's up to you. One thing that we to discussed um I think Bill might have brought it up was uh increasing the PDM rates the student PDM rates for when um we

055have state events. So like for instance when any of our um our teams make a state event we pay five, seven and eight for those events. Um, we talked about last meeting increasing those amounts. Um, otherwise, did anybody have any questions as far as the other one I'm going to bring up is the regular board meetings. It is in our policy. It is in state law that your schoolboard meetings are supposed to be Monday nights, the second Monday of the month. That is different. I don't know since I've been here anyway. Um, but that is a law and it was in the policy I was going to bring up a little later. It's also something that will approve here. Also goes with our notification. And that's why I asked around on older school members um

056on that and they said the only reason they move they it's always been on Wednesdays because of school activity. There's always everybody's able to make the meeting. But >> but now we have schoolboard members who are church school teachers and >> Oh yeah. No, I'm not arguing. No, I'm not arguing that at all. I just that's why in in our old policy it did say Wednesdays, but it was contradicting to >> State law. So we switched it to this. Are you going to do earlier throughout the winter if it works out like >> six is the Hold on. Do you want to go earlier yet? It used to be seven. >> Yeah. Seven, guys. >> During the summer. >> Yeah. And we said six all year because >> kind of long, but I uh I'm

057not close to 5:00, >> but >> when the time changes and things are just >> but you know. Yeah. But I don't know. There's But some people can't necessarily get off work to make it either. >> I think >> on a >> I think six is >> by month basis. >> Yeah. >> I don't think we can't got to have it in. It's got to be written out. >> Yeah. We have to have it. >> You have to decide today. >> I think it's a good compromise. Yes. >> Couldn't have to meet him. I get but >> I'd rather meet at seven this time of year, but the whole board voted to me at 6:00 and I was like, "Yeah." >> Yeah. But those 10:30 meetings, Tyrell would have been 11:30. >> I know. Oh,

058it is not fun. I know. >> Yeah. >> We appreciate your Tyrell because it's good. I like six. >> Yeah. So, um, with that, unless we have anything else to discuss. So, were you guys okay with the red line changes as far as >> everything? I mean, where was the pdeium for the kids? >> So, that was down at the bottom. Um, >> so headstate 40 PDM out of state 56 pium. Is that right? >> No, that's for employees. The student ones are on the back. >> It's lunch prices. >> Oh, there it is. Breakfast five lunch seven. >> You're making it. So the instate and out of state is our formula you guys used. I mean, how did we come up with those? That's the um rates that are set by the state um

059>> for the for the adults >> for the adults. Now um >> for the students that was just what was that each school says those so we go by the state rates for adults >> that's like if uh if we go to a congress and they don't provide meals then that's what we pay staff members >> right the per DM rates that I was talking about was like 20 bucks for a kid to eat that is that what we >> well do I like this uh breakfast 5, seven, and eight, that's where you get your $20. Are you talking traveling students like >> Yeah. So, if your your kids a football player and they go to state and they're going to eat like where can you eat lunch for $7, >> right? >> Do we

060want our kids eating double cheeseburgers from McDonald's when they're there for >> the state championship game? Like that's I had it written down somewhere. >> Yeah, we said $8 for breakfast, 10 for lunch, and 15 to >> That's what I had in my mind. Yeah. >> 8 10 8 10 food. >> So, if we putting this tonight, >> that's more than the adults get. No, it's not. What do we get for breakfast? I got >> Yeah, it says >> lunch prices for state breakfast 5, lunch 7, dinner 8, >> right? >> And state meals is $40. So 33 that' be $33 a day for students. We get different things. >> And one thing I didn't change on here, I just noticed is 67 cents per mile for a private vehicle for is for um mileage,

061not 66 cents. >> And we need to move that to 70. >> That's for parents. And I haven't heard back from Sarah yet to make sure. So, I'm going to >> we we will the state rates for um reimbursement that will keep it at the state amount for employees. Um the federal because we haven't heard if they're going to up it for the state to match the federal. So, we'll keep it. We can always update these if we have to, but um >> so we approve the official entities, but if we need to >> if we need to make changes because what's going to happen too is like the lunch prices that we have set here, those are going to change regardless because we fill out a um national school lunch program application every summer

062and they dictate how much we have to increase our lunch rates. And so that those will increase. They always do. So those are those will have to change too. And what will happen if anything has to change, I'll bring those to you and we can just make a a motion. Just a simple motion. >> You want a motion to approve these? >> Yep. >> I'll make a motion to approve the 2026 official entities. Second >> motion and second. Do we have any any other discussion? >> All in favor say I. >> I post same sign to pass this meeting our fisherman. >> We did not break yet for um official um for the budget. We were supposed to at 6:30. We can do it. It's just question. So would you like to do that? Do

063you want to just wait till we get to it on the agenda? >> We can do that, too. Rolling your legs. >> Yeah, might as well. Okay. >> All right. Um, policy number eight, policy discussion and approval. >> Everybody been reading through all those policies we emailed you? >> Yeah. Anybody read them all? trying to get through those every single word. >> Were you nose going? Is that what you >> I was going to go through each thousands and just go through the um >> thousands. >> I was gonna see your face. >> What? >> Oh, it shouldn't be too bad. >> I was going to go what I was thinking about. I need to talk about really big moment when I got the emails. >> Oh god. >> Because I opened up and I'm

064like I'm supposed to read all of these. >> Oh my. >> We started in September. >> I can tell you this though, >> you guys did good work though. >> After reading through all of them, it's all pretty common sense policy if I'm being honest. It's nothing that's nothing you're going to read and you're going to be like, "What is this?" If >> there's a few things that we want to I want to point out because I'm going to need support. There are a few things that I want to make sure that everyone is open that we have we have changed. Now, we don't have to have a vision and a and a mission statement. Now, if you think about what those two are, I got some clarity. A vision is what we want to

065be. A mission is how we're going to get there. So, think about that. Now, what we did with this is we got rid of a vision and a mission and we wrote it. Kind of drafted the two together and made one. >> She wrote it. >> And this is what we come up with. Now, if this is okay, this is what we're going to put on things and we can call it just a mission statement, but we wanted to make sure the board if we want to keep with a vision statement. The vision, if you look on our Becca, would you please pull up really quickly? It's the that tag um it is a district of innovation and >> something I've got to look a district of innovation and inspiration striving for academic excellence. >>

066That is what we want to be as a school district in our vision that we've had in the past. And then what we did here is kind of put it all together. So think about what I said. A vision is what we want to be. A mission is how we're going to get there. I'll be honest, it's taken me 32 years in this work to realize the difference between a vision and a mission. That now makes more sense to me now. But I'm totally good with this, too, because here's where I'm going to go with this. Every meeting I have with staff, guess what's going to be at the top of my agendas? This. We got to keep bringing it. It should be written on all of our agendas here. This should be on forefront

067of everything we do, you guys, to remind us why we're here. Is this what you want? Mission is to provide an environment that fosters academic excellence, critical thinking, lifelong learning through inspiration, innovative teaching, community engagement, and skill development. thus empowering our students to fully develop their potential to lead and succeed in an everchanging world. What I will do with this at RPD is I'm going to have teachers and my staff pull this apart, pull out the the magical words in that. I'm a believer in pulling things apart, not just rambling through. You guys have to I mean that's part of the policy that Okay, so that's one piece. Should I go on or should you go on to talk or what do you want to do with that? >> Well, this is just the very

068first like this is kind of what started our whole policy thing and so we just wanted it to be a powerful piece because the rest of our policies are following that >> that direction. Everything we went through and everything we updated, we went to make sure that it followed that. So Sally, I say pull the stuff up that you feel is >> Well, and I didn't know if you guys I was just going to kind of scroll through these. I do have a couple as all, but are there any here that you guys want to ask questions about? Just if you look at the words, the meetings ones I did have pulled up, but that's one that we already talked about. >> Any concerning ones we always brought to the board though and had discussions

069with you guys throughout the year. >> We didn't have to do them all. That's the one saying that we'll have our regular meetings on the second Monday. You've already approved that, so there's no need in talking about that one. >> Unless there's something here that's new and scary, I think it would be better to spend the weekend glancing through some of this and then and bringing some concern forth and on like an individual basis to probably the committee members. I guess >> we got to approve it tonight. >> But so approve it tonight. >> Yeah. Yeah, that was the >> night. That's why we emailed it last month. >> Okay. Well, I I didn't I did not I'll be honest. I didn't mean to. >> No, it's too much. >> Some of the important ones

070I think 3057 the title N because that we have to Okay. So, you got >> So, we have to decide our there's two different versions of this. There's this little skinny version >> and then there's a 40page version um that is very detailed and very um has timelines. it it's very restrictive. It is very it's full of guidance and very procedural. The dangers with that is that once that's adopted into policy, you have to follow it. I mean timelines have time. So >> I can't discipline on a timely manner if we go to that real long one because >> you have to wait for law enforcement. It protects the um >> reporter or not theor. >> So you got to go through a really long and it could be three months out >> even when

071something's super cut and dry. >> If something isn't cut and dry, it's not going to go to this and Sally's not going to handle it right now. She's going to go through the proper wickets. This protects the school for her doing. All right, this happened in the hallway and this is how I'm handling it. Moving on. >> The gun in the vehicle. >> I don't think you can handle >> somebody a kid walked up and snapped a girl's bra and she went and told Sally. So Sally came to have a complaint. So here's what I do. These guys have not, knock on wood, had to deal with title N because I have been able to nip it in the bud right right away and take care of it. Um, title N means if we let

072things go and let things go and somebody gets upset, it's perpetual. There's a lot of definition if it's >> Did you watch that video? >> Yeah. And if it is a title like if it is a title N violation, there's laws that go into effect and take over anyway. >> So we just felt because we just felt this one was better to put in our policy book because this also has to go in the >> handbook also. >> All right. Jeremy recommends this one. So if we go with the it is going back to the 1970s 32 pages >> which this is our recommendation though and there's why and there is a video we can send you guys to watch that is very helpful. >> The video kind of said you know what there've been

073laws in the 70s just discrimination. Now sometimes when you hear title N you start thinking it's evenness fairness between boys and girls sports that it's gone so much further than that. It's protecting um any kind of sexual discrimination, racial discrimination, religious discrimination and we got a lot of that. The point is treat everybody the way I mean just take care of everybody. We don't care if So this goes back in references 1972 whereas the other ones, the newer ones she talked about. So the Biden era title N stuff has now been turned over. So the debate is now does that automatically then reinstate the Trump 2020 Title 9 policies or does it revert clear back to 1972 when there was this ruling? This policy goes back here because that's the last time there was >>

07411 pages. 11 pages a lot. >> Not even point. >> It felt like 40 legal jargon. It's a lot of like referencing specific laws. Like it's it's a lot. It's not just the >> This is funny. In the three years I've been in administration, we have gone to trainings. This is the third policy that I have seen in the three years I've been working. >> And it's going to be one of those policies that's always up there. >> But the crazy thing is it's just between that, you know, our political world has caused some of this. >> Yep. >> Do the board members have any other questions that you guys aren't concerned with this in particular? I don't and I I apologize that I haven't read into this better. We don't have second reading and

075so I I apologize. I'll have to take your guys's lead on it and that's >> we've worked really hard. We've read >> I believe you have. >> Yeah. >> And that is something that was really troublesome to some. But we don't need to have a first reading, a second reading, a third reading because we're working committees to >> Yeah. But um unless the board wants it. If you guys choose to do that, that's a you know, >> well, we all talked about it. I think we were fine with this. But yeah, >> that's the reason we put a committee to work it and not the entire board. >> And our goal was to get there by July 1st for this meeting. So all the contract everything starting this 25 26 year was all >> was

076all together. >> But keep in mind guys, you can change your job is to change policy, >> right? We can adopt and change policy at any time. >> Next month we can change it if there's a problem. But you have to put Yeah. But as a board member, I I need to like when we voted who to put on that committee, >> my mind on who I trust to put on that committee. And it doesn't mean I don't read it, but you don't read all the fine print of the buildings and grounds. Like, we have to have a little trust for each other. So, >> I am I am in favor of that. >> The only thing I think we have left, like Amy said, is the forms, which they're going to do. And then,

077>> and I I kind of take that back, too. A lot of the forms are very good. And some of the forms that they have in here are forms that we have to use because they're legal legal like the FMLA and there are and there are forms that I want to use because they're great, but they have like application forms in there. I would like to tailor I mean they put they have an application for employment. I'd more like to tailor our application to be specific. Yeah. But and we do still have the student handbook. >> Yeah. Right. >> Before we have done by next >> before we get into the activity handbook, Sally, we need to >> Is there any anybody want to discuss anything more on the policy so we can approve it?

078>> Well, isn't this part of the >> That's the next one. >> Oh, I'm sorry. This is another one. Okay. Well, With that, we have a motion. >> So, we'll have to approve the full slaves of policies. Did someone ask? >> I would make a motion to approve. >> Motion policies. Yeah. How do you >> That's really short for how long it is. There should be some school policy >> make it sound familiar proposed to um the proposed way of >> it's our whole policy. So it's like updated policy >> updated policy but policy just updated policies outside looking in. You guys did a really good job. That is a lot to take on. >> Oh my gosh. You said like a thousand hours into that. >> I stared at this a lot. >> Well,

079we got motion. We get a second. >> Yes, >> we got a second. Any other discussion? All in favor say I. >> I. >> Post same side. >> I'm sorry. I missed a second. >> Brandon. Thank you very much, guys. Um, okay. With that, we can move on to number nine. This is the activity handbook discussion and approval. I'm glad you went right to this, Sally. >> So, I'm Well, I'm going to just hit the big spots. So, one thing you guys, I don't know if you've noticed, the activity handbook in the past has been nil to none. I have been missing this um ever since I came. And so, I had our ad go through the whole they gave us a sample handbook. Joe Martin went through it, gave me all kinds of ideas.

080I've embedded those in here. and then I put a lot of ideas in here or asked questions and then the committee also uh went through and did it. So know that this is a group effort. I'm going to just go through some of the major changes and one of the biggest ones is academic eligibility. Um one F is ineligible middle school and high school and that is a big change. It's been two Fs. Now, we are going to take um it doesn't have it in this paragraph. It has it later. And this does spell out all the details. It's a long book. Um it's 21 pages long versus two pages that we had. Um but another thing is this one's a big one. Students may not participate in anything including practice or performance during any

081kind of suspension. In the past in an inschool suspension, they could still practice, but um all of our policies are saying the the committee decided suspension should be a a discipline and and their activities are important. Now, my question was, I want those kids to stay in shape for injury reasons. So, you know what a good coach is going to say, Johnny, you're in in school suspension. You better get out running or you better go to the powerhouse and shoot some hoops. Um, so that that's a big one in there. Can I part of our go ahead >> part of our justification for this for the eligibility part and for this to >> yeah is that our grading system right now we hold these kids to a higher standard with grades and meeting those and

082then I we we really felt like then it just kind of falls apart then when it comes to the activities where they can not be meeting those standards that were holding and we just felt if we're going to make it we're going to We're going to have high standards. Let's let's hold them. >> Okay. I do believe we give them one week grace. >> There is a weak grace. >> Grace period is they are ineligible, but every week we check grades and if they're passing, they can go back. >> But let's Okay, I might >> No, we talked about the grace period. >> There's three weeks at the beginning of quarter. >> Yeah, but I thought we talked about because we went to the one F that we talked about having like if Monday Sally

083has an F, she has that till that next Monday to prove it up. Otherwise, if it's still left, she's only knowable that next week >> as soon as her grades post that, but I no >> and we and we clarified that last night because that's what I thought too. >> I said be able to contact Sorry. Will we be able to contact the teachers then because you know we all have that parent portal, but there are times when you know there it doesn't hasn't been updated and it shows an F, but your child really doesn't care. So, there are other things I'm putting in place, and I'm going to be pretty stern about it. All teachers will have all grades updated Monday at 10:00 because there's some other things that are going to also be

084in place. Now, I am purchasing some curriculum for teachers because I've been told and I don't feel I've supported them well enough and I I am making them do some extra work. I will have that expectation that will be a part of their um evaluation to keep things up. So there's not going to be any question unless a kid doesn't have something done. And you know what on Monday at 10:00 if you're that's for the whole week because 7th hour for high schoolers, we're going to let them have a little leeway for seventh period. Well, it's all going to be dependent on that 10 o'clock Monday. So, what's this doing? It is it's it's keeping teachers on track. It's also hopefully making kids more accountable. Is it going to hurt once in a while? >>

085Yes. >> Because when they come in at 10:00, if they're ineligible, that means they're ineligible for whatever's going on that week. >> They don't get to come in and be ineligible on Monday and then come in to math class and bombard that teacher and say, "I need to pass this class by Friday." and then that teacher is scrambling to do stuff. I mean, they're inel they're >> we haven't done that, but we've allowed two Fs and so we deal with a lot of FS, one F because they ain't kind of >> I got in on a special conversation with some high school boys or fill in the water tank thing at the football field. They were talking about the possibility of being ineligible because their teacher was not adding the grades into the grade book.

086And so they had points based and they had three or four assignments that had not been tallied up or put in the books and they were afraid they were going to be failing because their grade reflected what she had not put in yet. >> Were they late though? >> Well, they're that's a great >> that's another that's my job. >> But I'm just wonder were the assignments late? >> Yeah. >> So but >> and we got to remember Go ahead. From what Sally's saying though is the expectation for the faculty is going to be by 10 o'clock on Monday morning all the grades from that prior week will be input period. If that's not then there will that's something that she has to handle. Um >> and then the expectations for students will be have

087your work turned in so that it can have a grade in by Monday. >> And as long as we are uber clear about this during the sports meetings whether it's fall, spring, whatever is this the kids got to understand this is expectation now >> because it's a privilege. It is. And I guarantee they can actually put their activities in this world. I think that these kids will really surprise us with the amount of accountability we put on them and expectations. They're going to stand up to it. And making it >> two Fs to be ineligible is was wild to me. >> Yeah. high school is like >> one thing we don't have in this district that I sure wish we we need we have no accountability for middle school students right now I don't need

088to tell you what I've done in my former districts but we've had so in other words I can have four or five Fs and still move on I can have that so we have no accountability for those middle schoolers so we have a few of those is they're not in activities they so it's a relationship with with some of us that they'll come in and they will work and they will behave but there's just I I don't know nothing right now very little speaks to a few of our kids and that really hurts me so I'm trying to figure out something and that's a different conversation for you guys >> do we have in there what is the expectation if a student is absent. How long do they have range? >> That's in the handbook.

089Don't get mixed up with the student handbook. This is just activities, >> okay? >> Because that's in the stu you guys, our our handbooks, our student handbook and our staff handbook will come next month. >> Okay? >> Um, this is you guys, one thing, a lot of this is, we just wrote it down so it's very clear. They still have to be at school the last part of the day if they have an activity that night. Now, I am probably going to be a little outly. You know what? I know I'm not supposed to ask questions, but those kids know me well enough that it's hard for some of them to lie to me. Um, if I can need to get into a chiropractor and I can do it at 2:00 and I can be

090back at 3:00, but I've been there all the rest of the day. I'm they're going to ask me and I'm going to say yes, get to your appointment and get back and you could still play tonight. So there will be those situations that's written in here. Um it talks about getting approval from the principal. >> Yeah. >> Um right here right here it talks about that I feel I am very understanding without being without giving in. A lot of this stuff you guys is just some of this we have to have complaint procedure. There's a complaint procedure in our it's it'll be in the student handbook. Concussions we have to have. So we just put in the links for the South Dakota High School Activities Association. We don't have a lot to do or a

091lot of dances here, but there is a part on dances. Ineligible kids don't get to go to dances. Am I going to police at a dance? No, I'm not. But I'm going to tell them you're ineligible. That means no activities including this, this, this, and this. Um, keep going. Prom, again, there's a little bit about dress. It's saying you must have um approve, you know, make sure your dates are approved. Don't slob out at prom. Now, here's a big one, and this is going to be huge for the entire school, staff, coaches, parents. Our electronic communication has to be proper. And the only thing we are using right here is a messaging XR enterprise system. It will probably I think they're even going to do some test runs later. Well, to lots of meetings tomorrow,

092next week. This will all be up and going by our our um coaches parents meeting. It is an app. We'll have an app. It's called LOL Eagles. We'll go to the app store and get it. Um Becca, you tell me if I'm saying something incorrect, but it will be that's what we are going to use for everything. >> There's also a computer, >> text messages, >> no none of that. Now, staff to staff, I don't care. That's I mean that's one thing but this is coaches to students teachers to students anything like that needs to be professional it cannot be deleted in other words on the back end >> any messaging any allegations >> it keeps the kids safe it keeps the teachers >> yeah I think that's where we're at today's social media world

093guys >> and it can even be used for classroom communic communication as well. We'll set it up classroom wise. >> Awesome. >> My other friends tell me this has gotten rid of dojo and all the various things that we have had complaints that Oh, and there's also you can go on and do computers. So, the kids who don't have the phones that we heard about, you know, last year that they were struggling with it, they can also go in, >> right? >> It's not smart device required. >> Yeah. when we give kids a computer. >> It also goes with our website we're getting that we Becca wanted to share with you some kind of where our websites going. I said there's too many ifs on that for tonight. It's going to be a long meeting,

094but that's a big one that I'm going to these are some of the things I'm going to point out for sure at the meeting. A lot of these other things you can kind of just as you could tell they are okay. Open gyms. >> Open gyms are not practices. And I'm going to preach it till the cows come home. This tells us what an open gym is. During open gym, um, individuals can access and use a gym with the supervision of a staff member. Now you guys, I did change that because last night I think it had without supervision. I think that was the definition. >> And we have to have, but I put staff member. Doesn't have to be a coach. >> Yeah. But it needs to be a staff member and everyone needs

095to be involved. It should be advertised. Open gym basketball. Now, I don't know how Wall does. In other schools where I've been, we've had designated Monday nights or maybe volleyball. Tuesdays and Thursdays are basketball. So, you can set up the nets and so forth. Um, but it's can't be a practice. And I think we're trying to get around that. Another thing I've noticed, and I approved it. I didn't realize what was going on. I think we got to be careful when somebody requests to use our gym for Wednesday night work. First of all, it's Wednesday night activities. What I realized it was kind of maybe set up, it's kind of turned into a practice time for lecture. >> Yeah. And so, we just got to make sure this is the kind of stuff where we

096can get those elimination type things starting to play if we're not kind of careful um practices. This is just saying um coaches, you know, have their own rules. Here's another one. Sunday and Wednesday nights, we want them leave the facilities by six. An exception would be when a team group students or an individual may have to um you know when the state requires you to practice on a Wednesday night. Sometimes we have no control over that. Um no Sunday practice sessions or open gyms except when varsity team students or individuals scheduled to compete or perform on a Monday. Again, you guys made the decision, no junior high practices on Wednesday nights. So, these are things that have just never been written down. There's that title n again, transportation. It tells in here why it's healthy

097to ride with the teen, but it also gives what you do when you want to take your own child um after a ball game. Did we specify that for activities it will be a it's in our handbook isn't it or in our policy for uh school sanctioned activities i.e. sporting events that it will be a school vehicle. >> Personal vehicles. >> No personal vehicles. It's in the policy. >> That's right. Okay. >> We put that somewhere per mile if a school vehicle is not available. >> So 66 per private vehicle. >> What Bill is talking about is you can't take a personal vehicle like with with >> You know what, guys? We better put this in this activities handbook, too. put that policy in there >> there. We did put a caveat if like very

098grim circumstance could approve it but that would very circumstance. >> We had it because people wanted their like their own vehicles better than what our school vehicles were. >> Now liability and so I won't approve that unless we are in dire straits and we have a breakdown or something or It's three 3,100. That's a liability. Um, oh, and this is just our available activities. I hope I added everything I was supposed to. I added drama, oral tour. I also put all state music art competition. Um, now this is South Dakota High School Activities Association rules. So you guys, this is just copied up. This is nothing that we need. We follow this. Um we have to follow that but that's nothing we need to change. Um this is more of what we just said earlier.

099So Tyrell after the third week of each quarter. So that's like the midterm when we do midterm weekly grades will be posted. Students involved in extracurricular, co-curricular, earning a failing grade in any class will be ineligible to compete in any contest or participate in any activity. Students are ineligible for from Monday at 10:00 a.m. to the following Monday at 10:00 a.m. >> So that means after the first nine weeks, the second quarter starts and the kick is reelable for three weeks. >> Yes, it starts all over. >> We start over with the grade or we start over. >> That was a brain struggle for me, but I think I got it now. It's important average together >> because it might seem so daunting for a kid like, "Oh, now I'm I'm out for the semester."

100And >> even though you got wind for crying out loud, >> guys, this is activities affected by eligibility rules. Of course, are your, you know, your sports, your competitions, but I like number four. That might be some activity we do. And if you're not passing, then you need to stay in and do whatever it takes to improve that instead of go to the parade. No, I'm not going to take homecoming from them, but we do some things like that. And I wanted it in writing. >> Homecoming's early enough that >> if somebody's in eligible homecoming, we got big problems. >> Well, we do though because we've had before where if they are missing or something, they stay in here and do work. So we have it. Um this is standard of conduct. I will one

101thing I want to ask you guys about. Now this is about drugs and alcohol and anything look alikes. had a situation in the past where selling um herbs out of his grandma's cupboard. Smart little boy. Okay, that's a lookalike. I don't care if it's baby powder or if it's drugs, it's a lookalike. Um hazing. So hazing stuff in here. Bullying. Here's network or uh internet, you know, boolean. There's a there's uh quite a few things. Um discipline administrators and coaches will take following into consideration when doing discipline. Oh, reporting student shall report violations of the rules. The coach principle >> and essentially what that's saying is if you knowingly if you know that Johnny was drinking at this party and you didn't report it and then it comes to find out that you were there

102and you didn't say anything, you are as guilty as he is. you are essentially what's called a mandatory reporter in what I do >> and that is kind of what I had to deal with this last year. We had some of that. We had some of that. Um which Yeah. Are we f fostering narks? >> Does that really mess up the dynamic of a team? Yeah. >> But you're not a good teammate if you're putting your team in the position of you not being there. It comes down to a safety and a >> I can see another side of that too though. You got a kid that underassman kind of get depicted on now he has to go to it. You imagine I mean >> well >> if we're doing it if we're doing it

103right nobody's going to know that that kid reported. >> That's true. >> That's that's true. But kids are smil but >> yeah I don't know. I just see that side of it. I think this is probably the best way to have it. But, >> you know, and I like to be the leader. I I pride myself in my questioning techniques to keep guessing and give them a chance to tell me the truth in a safe manner, if that makes sense. Um, now here's the one. This one, you guys, I didn't realize this committee. I didn't realize this last night. And I guess this is an inter I mean I just want I thought this was acknowledgment of the handbook when I first we were tired last night. But if you read this they sign off

104that I may not possess, use or be at parties in the presence of alcohol elicit drugs or control substances at any time during the school year. Now if I do, I may be suspended. So, I'm just sitting here thinking I think parties might be your magic word. We live in a society where alcohol is very prevalent at family gatherings. >> Didn't we have something in our policy about that? >> Yeah, it's under >> but this is not the same. Read that. Read that poll. >> Well, it all goes back to policy, >> right? And the policy says uh distributed by a person under 21 years of age without parental supervision. So if you're in you guys are at a barbecue and you're having >> and your dad >> and I'm having drinks and my daughter's

105there. >> Well then why? So but I'm just saying do you read this? >> We maybe need to change this then and we can approve it or we need to >> um during this time >> at any time. Well, >> so but I'm saying this says parties. And so in my in my um that's the magic word or not the magic word, but I think a party is different than a >> bar restaurant where you went out to eat. >> Huh? >> Yes. >> Don't Don't we cover that little further up? I mean, does it have to >> Can you just take that? >> Does it have to say that there >> can we get rid of this part? >> Yeah, just take it out. >> Yeah. where it says this means and then during

106the school term get rid of that >> already talked about everywhere throughout like standard of >> they're wanting to drive the point home but I think it's probably better to let it >> does that look more like what we would agree to >> I just here's what I know I know what we do in our livelihood this doesn't mean I agree that with drinking or anything like that I need to be able to do more than sit and question everybody on Monday morning as to what you were doing and where you were doing it and that would make me have to do some of that. >> Well, it says just right there including the code. >> Yes, that's I like this one. That bowl just >> made me a little >> I think we're splitting

107hairs at that point if I'm being honest because on one hand we're going to say in season you know you have to tow the line and out of season who cares what you do like we've all been through high school. We've all we all know what kids are capable of doing. That said we've all signed something extremely similar to this if not the same saying that we're not going to be around drugs. or not you're on alcohol, whether or not it was for the whole year or the season you're in or whatever. I don't think it matters if it's the entire season or at a party. What it comes down to is are you at your party taking pictures and posting on social media and tagging people in it and your teachers are on your

108social media, your schoolboard members are on your social media and or you know, I don't know. I I have a hard time with this cuz I I hold my kids to a very high standard and I truthfully feel that the higher standard you hold somebody to, the closer to that, even if they don't reach that standard, they're going to be damn close. So, taking that out, like I said, I think we're splitting hairs because in our handbook it says that specifically, you're not going to be around alcohol. You're not going to be around drugs. So, take it out, leave it in. I I don't think it matters. This keeps me from getting a lot because this is what would happen. You're going to have half the town just like we had in December. Half the

109town saying she's not doing her job and half the town saying you're doing right because you've got kids at all these different levels. I don't want to spend my time I got a school to run. >> Yes, ma'am. not sit here and do kind of what you said and start because we could go down through all of them. If my kids downtown with us and I'm having a beer, I'm 21. I can do that. >> Yeah. And I don't think anything >> and they're with and they're with me. Well, that other one said at any time, but the word parties was in there. That's why I think that's what I think a party is different than just >> Yeah. How do you define a party? >> I just No, you're good. at any point during

110the school term is how the end of it was worded. So if my son's with his uncle after a branding and gets a beer, you know, you're stating that any time, even if he's in the custodial care of his parents, >> Yes. it's still illegal. >> And and so that's why I uh >> It's not the school's concern at that point. He's in custodial care. >> Yeah. And that's why I feel safer taking that out. >> It's still in the handbook, so sure. Take it out. >> Yeah. the the part that covers us. >> Yeah, this just got a little bit strong at the back. >> Yeah. No, I'm good for taking it out. Like I said, it's it was redundant at that point anyway. >> I mean, we still we still can use some

111common sense because >> Yeah. >> in the event went after that kid for that circumstance, then the case has to be made that it has to be consistent and are we going to go after every kid we want? And so the answer is we we don't we don't want them involved with this kind of thing. But >> but I don't want something written down if I'm not going to follow it >> either because that's the question I keep get or the comment I keep hearing. Well, no one follows it. No one follow I am not the last guy or the last guy. I have an integrity to uphold to try to follow this. So, I feel more comfortable taking that out. Thank you. >> It's still in there. You're right. It's still in there to

112the extent that they can't outdrink, >> right? >> I guess I don't. >> This is just the activity of a wiggle. We have >> that a few weeks ahead of time. >> All right. I'll make a motion to uh approve the 2526 activity handbook. >> A motion of a second. >> Any discussion? All in favor say I. >> I. >> All the same sign. Motion passes to approve the 2025 2026 input. >> Um all right. Number 10. >> Quicker. >> Yeah. We're we're going to rock and roll now. like >> appoint business manager board member to health insurance board >> and that has to be a specific board member that's on the committee or >> we're appointing Amy. >> Oh yeah. >> Carolyn did it last year. >> She did. >> So I would like

113to appoint Carolyn. >> How long? It's and it's usually um November, May whatever those >> that usually >> yeah talk in there. I mean we bet in premium rates. Well, >> yeah, you know there listen to insurance. >> I think Miranda would be a good appointment. >> I second that. I think >> that motion. >> I would second it. Yep. >> Tyrell motion. Oops. Seconded. >> All right. Um got a motion to second. All in favor say I. >> I. Same sign. Number 11. Approve Associated School Boards of South Dakota ASBSD membership. >> I'll make a motion to approve the ASBSD membership. >> Second and second. All in favor say I. >> I. >> All oppose. Same sign. Sorry, I left off the discussion. >> Click and throw. >> Number 12. Approve National Association of

114Federal Impacted Schools Davis membership. I'll make a motion to approve the NFAS membership. Second, >> do you realize there's money involved with all of these? >> Yeah, there unless we 600. >> I mean, it's it's a good cause. I just want you aware that there's a good membership to with each of these >> and we went to some of the other ones that were wanting money from us last year. Sally and I went to Amy and I when we were at the NEAS a few other ones. Yeah, they want more membership, >> but really apply. >> These are ones that we know we're getting good use out of >> the return on investments. >> Yep. >> So, did we did we go through with the motion on that? >> Yep. >> Doing okay. >> All

115in favor say I. >> I. >> All oppose. Same sign. Motion passes to approve National Association of Federal Impact Schools. Number 13, approve impact schools of South Dakota ISSD membership. >> So moved. Second >> motion to second. Any discussion? All in favor say I. >> I. >> Same sign. Motion passes to approve ISSD membership. >> Um we've come to the point of the meeting where we're going to hold our budget hearing. Bit late but >> any questions? Anybody have questions? >> No, this is something. Oh, public. >> Okay, moving on. >> Come on. Know you're at NASA. >> Ashley's here for an assignment. Is your assignment for budget stuff? >> Yes. >> Any questions? >> Like you know anything about numbers? >> Not really. >> No. You guys did a very good thorough job in

116the beginning. Maybe a good job on that. >> Okay. Number 15. >> Activity boss discussion. >> Um, do you want to lead us out? >> Sure. Thanks. >> Yeah. >> Okay. for the first um for the first bus we're looking at going out to bid for would be a um it is a coach bus 35 passenger coach bus for 149,000. It would be the one that Dakota State University had been leasing for their I mean this is the this is where I'm getting the numbers from this exact bus. Not saying that's one we're going to get because it goes to bed but it was Dakota State University's basketballs boys and girls bus they used to drive >> they brought it here. It was a super nice bus just smaller. Yeah. Smaller. You said 149K. >>

117Mhm. Okay. 35 passenger. It has um it has two TVs up front, AC, and it has seat belt, single seats, no air brake, so anybody with a CDL without air brake combination can drive it, I guess. So, it's a very nice bus and it's quite And I think it had about 30,000 mi on it at the time for 149. So, that mileage does go up. The price will come down if this is the bus that the bids win. >> Is it a diesel or gas? gas. >> AC and seat belts. >> Clean title. >> Well, I sure hope so. >> No hail damage. >> Hey, you guys asking a lot of questions. >> Like I'm saying, this might not be the bus we get. It depends when it goes to bid. Who wins the bid

118of that description of a bus? >> Sure. >> We'll see. But that's the idea of the bus. That one we're hoping if we do this route and it gets approved at the next meeting, we're hoping to receive it in time for fall sports and get rid of our 35 passenger yellow bus that's costing us much offense. Okay. Well, that ends that one. Now, the second bus we're looking at, you want me to vote on the first one first? >> Well, or do we got to vote? >> I think >> should be two separate, I think. >> I think we would just uh I wasn't doing them separate, but I don't know. >> Do we need I don't know. We got to pick one of them, right? No. No. Okay, I'll finish. >> Let me finish.

119Yeah. So, so there's that. >> And now we're looking at and because the community brought up concerns with heat and seat belts being an issue. If we were to go with a more expensive, nicer bus originally, we'd still have one bus with no AC and no seat belts. This route we're looking at going would be that first bus I talked about for 149. And then we'd order a brand new bus which is like the yellow buses but it's a white has AC single seats and it's a 47 passenger. >> It's white seat belts >> and seat belts single seats with AC no air bra. If you get above 47 passenger that's when you enter air brake issues. So we couldn't have done a 51 passenger coach because if you'd went to there you had air

120brakes. It's the 47 is the threshold for that. And that one's 181,000 brand new. If we do take that bid, that wouldn't we wouldn't receive that till a year from now. They can't have it done till June and we'd receive it on next year's budget. That'd be brand new bus though. So, we'd have to do 181 500. >> Yep. 180 was 500. >> 330,000 if we can get two buses. >> If we get two buses for the price of that other >> and we're getting and we're getting everything we want in both buses. We are improving both buses. We are having a more comfortable bus. >> 12 more. >> It's It's just a win-win all over. >> It really is. >> Fit you're gonna fit more teams more comfortably. >> Yeah. >> We don't have

121to limit ourselves to several bus drivers >> and >> you know, I know this has been a contested issue >> and >> but the only caveat is we will have to deal with our 19 40 2019 47 passenger yellow bus for one one season. That one hasn't been too bad, right? Just it doesn't have AC in it. >> But I'll tell you that 35 passenger bus, I could see the football team trying to squeeze in a Suburban in that. >> Does that 35 pack bus does that have like the underbelly storage? >> Not like it does, but not like it has a little bit but not like >> so they're not going to fit >> overhead and I think >> one side compartment because the AC goes on the other side I think. >> So

122they wouldn't be able to fit their pads and everything. They have, I think, a Suburban, which we own a Suburban, and an Expedition, and a trailer, >> which we could do that. So, we can take that and this bus for shoot, the entire basketball team will fitness with all their stuff. Both basketball teams for that matter. I I Okay, I'm done asking questions. >> Go ahead. >> No, really. >> This one's a gas. >> This is a gas bus. That's what makes it a little cheaper. And our theory is as a building committee when we discussed it last um was maybe you go with a cheaper route of a gas bus more and you trade more often than you do a commitment of a diesel bus. That's a longer commitment and they you have more

123issues with them. Sure. Maybe. He's not saying it has to be done, but >> the previous diesel, I mean, we're talking about running that for a lot of years, but in all actuality, you get 15 years down the road and it's no different than the yellow bus that we have right now. >> Something really shine. And so, we're better off having someone rotation. >> To your point, Rich, you said there was contention. I don't I don't think there was contention with getting the coach bus. The contention was with the amount of money that that one bus was. And for us to be able to get two pretty much for the price of one here and get everything we could possibly ask for as a >> storage just the storage was only thing that bus had

124more than anything else was the storage which we already own a van and expeditions and trailers. >> Right. So >> so we throw the pads in the trailer, bags in the trailer. I think everybody around is probably pretty capable of towing a small. We wouldn't we wouldn't be a we wouldn't be a very good board if we didn't look at the dollar amount of what we're doing and try and maximize the dollars the the community gives us. We just wouldn't be a good board. And um you know it's not it's not an easy decision to make. But I think we come to a come to a conclusion here that makes a lot of sense and it puts the safety I want to make sure this is said. It puts the safety of within one year.

125I should say within one year, everybody is so worried about seat belts and AC. >> And I'll tell you what, the the varsity teams will get that nice bus and then the junior high kids will be stuck on the bus without AC if we didn't go around. Try to go route where we get two buses with the concerns of the community within a year. >> So that that needs to be said because that's a big that was used and I do not like it and we're going to take care of it. >> Yeah. You're gonna always have somebody, right, without belts. >> And you said that bus two that'll go on next year's budget. >> It can't be delivered till next June and July. So no matter what, we couldn't get one till then. >>

126So we're kind of splitting the difference anyways. Um we're taking half of the budget here, >> which also is satisfying for our >> budget. >> For you? >> For me budget. Yes. >> Awesome. >> So we would just want that in the contract. We're purchasing toy delivery after selection. >> Sure. >> And that's if that company wins the bid. I got to remind everybody because last time it was misconceived. If we vote to go to bid and we can always reject the bid next month, >> right? >> Yeah. >> That's how that goes. >> so I would if you guys motion, I would write the bid and advertise to go to bid, but then you would vote on the bids that are received next month. Yep. Yes. Every >> not necessarily. >> We might end

127up with something even better than this because if some company says, "Well, we have this bus that's a little better than that and we can we can meet you there." We might be in better shape. And and I learned from our um sorry director of buildings and grounds of transportation today that that that one bus 35 passenger bus is actually still sitting there and they that price was from three or four months ago. So you're telling me they're not >> trying to move it. We might even get a little better price. So >> yeah. >> Awesome. >> There's my piece. >> Yeah. Does anybody have any questions? I guess >> motion to approve. >> I make a motion to approve going to a bid, right? >> Yeah. >> Second or >> Yeah. Say what? >>

12835 passenger bus. I'll make a motion to approve going to a bid for a 35 packs coach and a 47 pack yellow/wh >> we may not find a yellow slash white button. >> Well, you said it's it's like a yellow but it's white. >> Yeah, >> I think we get what you're saying. Uh any other discussion? >> All in favor say I. I >> oppose same sign. Motion passes. Move to a bid for approval of the 35 and 47 passenger bus. Um 16 approvals. >> So this is it was given to you tonight. Um it is a request >> and I support it um from Norman and Diane Geel. They are What? No. No. Um, they are requesting your approval and this is according to state law. If we re if we approve and our

129board, if our board approves that this student can come and live with them and go to our school for this next year. Um, it would just be a one year. It's like a foreign exchange student without going through a foreign exchange agency. >> His mom, >> you can't name names. >> Yep. >> Can I say mom? >> Yeah. >> I thought so. Okay. Thank you. His mom's from the area originally. Went to school here. The family's from the area. It's in his mom was in Eisen Brown. >> So, but another one. >> Yeah. >> This student is a high school student. >> High school student. Yep. So, not not that it really matters, but when we have So, if you have dual status, >> so we're all okay. Yeah. >> And it's not like an

130open enrollment thing. They will get a power of attorney. So, the family they're living with here can can make sign off and make decisions here. >> Okay. um with that power of attorney and and so we have gone through the attorney's recommendation as to the process we're using um I will decide based on what I know what grade that student will be in coming from the country this student is this is a gap year is what they call it so they don't really have to have grades and so forth because I guess in this country They go to school for a couple years, then they have a gap year where they don't go to school and then they go then they go to two more years. >> So this is the gap year. And so

131um >> and he and he was in the states last summer. He he come and rode in the combine with us um and with Norm and brought him around and hung out for a while. He was here for like a week or something last year with his family. So >> he he knows the area a little bit. He's not going to be really great. So the school board has to approve um this student as a what did you write that >> resial student >> as a residential student for the 2526 >> motion >> I move to approve the residential student 2526 >> motion in a second any discussion all in favor say I >> post same signed Motion approved >> and approval of residential student. >> Um, all right. Number 17, K5 principal report. >>

132He was He's not here. >> He's not. So, uh, I guess with that, nothing to report. Didn't leave me with anything. Move on to number 18, assistant K12 assistant principal, tech coordinator report. It's been a busy start to the year, but we're making good progress. I will have an inventory list hopefully updated and ready to go by the next board meeting. That's my goal. I've talked with um Final Site, which is our website builder. They're very responsive and getting back and forth. I don't see why we wouldn't be able to have a soft launch before school starts. >> So, and the messaging app. Thanks, Jack. Good work. Thank you, >> Becca. Would you like to say anything about our partnership Olden West is extremely excited and we heard about it at the chamber lunchon yesterday

133as well. They're extremely excited about. This is a partnership that's not common everywhere that we're having with >> and extremely responsive as well. I'm getting to know all of them on a firstname basis. They're going to come to the first um our PD week. They're coming for a whole day and going to work with every teacher in every classroom to make sure that everything with their >> whiteboard, everything is ready to go and the teachers have full access as to what they've been needing. >> They said no matter what they'd be here that day or come back if they didn't get done. >> Yeah. I'm I mean I organized and talked to him yesterday so we'll we'll sure and have them have that time. >> We're also doing a password reset for their advisement at

134that first day for staff. Students will stay with the same naming conventions that we have. It's very secure. But the staff ones will no longer be something that I have final access to. It will move to a Golden West system and I can reset. Thank you. >> Has been on a steep learning curve and I sure appreciate her. Thank you. It's been fun. >> Different definitions. >> If nothing else there, we'll move on to 19. Administration of business manager oath of office, but we're only going to do it in >> Oh, we got to do it once. This is like the first time you've ever had it. Yeah, you never did that. >> Oh, you have to read it. Oh, I don't have >> I, Amy said, do solemnly swear that I will support the

135Constitution of the United States and the Constitution of the State of South Dakota and that I will faithfully and impartially perform my duties of the business manager of Wall School District number 51-5, Pennington County, South Dakota, to the best of my ability and in accordance with the laws now in effect and hereafter to be enacted and be filing a bond if required by law and having approved. >> Thank you. That's something we learned in policy from our lawyer that we're supposed to have done. >> What kinds of new stuff? >> Yeah. Okay. All right. >> Like we don't keep her on our toes. >> Now I have Tyrell. >> Okay. Um so as I was finally um finishing up end of the year stuff um we major majorly over spent in mileage paid to parents

136this year. So, um I had budgeted 125,000 for the mileage that because we don't do busing for I had budgeted 125,000. We went over about 30,000 and we spent $153,342. So, I nearly had heart failure this week when I realized that this is something we have to do. Um, I do know that there are things that we need to do better as far as making sure we do reimburse families for board trips if they're actually taking the board trips. So, we are going to be working on um just kind of auditing our processes. So our parent we're going to have be requiring parents to sign off an initial like yes are you taking the four trips that you are claiming. Are you taking the adequate amount of trips? We're going to ask for their physical

137address and we are going to validate is that the shortest trip in to town. Um do you have a town home? And if you are staying in town, how often? Cuz we can't reimburse for you traveling when you're staying in town. um for us to be spending $153,000 out of our general or in out of our budget in general and having families not wanting us to um spend more than we do or increased taxes and whatnot. We've got to be more accountable and families need to be better about truly reporting what they are. >> Sarah explained it too when it that violence form is signed off. That's illegally binding. >> It's basically fraud if they're not >> that you're not hurting yourself by signing that whether you have a job in town and you're still

138claiming trips. I mean, those kind of things all add up. Well, and >> $3,000, you know, it's just it goes up. >> You're defrauding the school of money that we could put to use on things as a bus or uniforms or upping the pdium or, you know, like there's so many things that we could spend $30,000 on that. >> And the reason why there are a few there are a few it's not just parents, you know, it's not there's not one single factor why we overspent the budget. mileage rates. The the rate we pay families, the 67 cents went up from the year prior. So that's a big factor of why we went over budget. I knew that was going to happen and I didn't accommodate enough. So that's on Amy. Um, another thing is

139we we do have more out of district or open enrolled students and we only pay to the districtwide to school but we could potenti enrolled students yeah we're paying mileage but we're also getting that state aid. So that is I mean the state aid and how much we pay those students for mileage the state aid far exceeds how much we're paying those families. I just want to remind if you guys don't know school district line minus five. >> Yeah, >> it's always minus five for everybody. >> Mr. is anybody within five miles of the school doesn't get any reimbursement. >> Right. So there's I just wanted to let you know that there are >> that was one of the things that >> I mean we we go over little line items in the budget here

140and there and it's like okay those things happen. We don't have to do a budget supplement as long as we're under the budget in that particular fund. But I feel it's our due diligence and and I mean and being completely transparent is that that was one that was significant that we need to inform you know the community. But one thing I did find out today, um, our attorney did say that, um, we can use capital outlay funds to make a portion of that. So, we can use 15% of the total expenditure, which is around 23,000 to pay for part of that mileage to off to help offset the cost in the general fund. So, if you guys are okay with that, I will um like to use some of our capital outlay funds to pay

14123,000 of that 153 because we have so much over and the general fund is where we struggle the most. >> Were you recommending moving doing that every year? Move 15% over every year. What I'll probably do is just I mean I'll I'll budget it into the capital outlay fund of the budget >> because that's going to be something that >> we're going to we're going to have we're going to always have this expense. >> Do we need a vote on that? >> No, I mean it's something that we can >> Okay. Well, you said you're requesting, so I don't know if that's something we need to >> No, you don't need to because we're still I'm just going to look and see to make sure we're not going to be so I don't want us

142to cause a budget. Hold on. >> Because we're still under budget in capital outlay 63,000. So, it wouldn't cause a budget. So, we're fine. And um that trial balance um what did I say or the capital outlay we I mean whereas we're negative 543,000 in general fund we have a surplus of 319 000 or no that's that's I'm sorry we have 665,000 in capital outlay so we have more than so if you're okay with that consensus is fine >> y >> um also I will be texting or reaching out to the new budget committee I'd like to set up a budget meeting within the next couple weeks to start going over and looking out looking over the specifics of the final budget for next year and we'll be we'll be passing that in September with

143along with the levies. Um so just watch your emails or sometimes it's easier to do. Um also we have two conferences coming up. the fall NAFIS conference. Um that NAFUS is the federal impact or impact aid conference. That's September 14th to 16th. So let Sally or I know if you're interested in going >> early bird you guys by July 15th. >> And then we'll we'll get your plane tickets and whatnot and get that going. And I don't know if you guys realize um with that ISTY membership that impacted schools of South Dakota, we get reimbursed by them one um registration for um conference. So one registration in the fall and one registration in the spring >> when you want to know by for the >> if you could let me know by the 15th because

144that's when the early bird registration July 15th. >> Yeah. And then so just let yeah me or Sally know and then we'll work on air is that bad right now. >> Fall isn't as bad. You know everyone loves the cherry blossoms in the spring. So DC plane tickets get less spend in spring. Fall is way more durable. Run the risk of bad. Um and then ASBSD and SASD joint ventures conf joint ventures conference is um in August 7th and 8th. Um Sally Chuck and EA you're going right and you guys that's associated school board. So that school board members and school administrators that's a super good training. I would recommend new people if you haven't been there. I guess I just that's a great conference because it's a state level conference. You'll touch shoulders with

145a lot of our board members across the state. Um >> I think they even have Pacific. >> Yeah, they have breakout sessions for board members. >> What time is it? You can let us know um how we can >> we'll be going down Wednesday night and then >> we come back early afternoon on Friday. I don't think we've got yet let me know but I have something I have to Okay. Um I have a left other than that just those two meetings let Sally or I know and we can give you scheduled and that's all I have. So yes, Friday gets done at noon. >> Who's going to name for the staff or administration? Anybody sign up? >> I am. >> Sally, I always go to the spring one. Um, so >> I might be

146able to go to the spring one. Maybe I maybe I can try and do that. There's no way I can go September. I don't think >> I think I'm going to try the September. I just Yeah, I don't I mean we should be back and I'm still trying to get moved back for some calls and I don't know. I just I can't do it. But I might I should meet those aren't as >> maybe I should do one of them. >> Okay. Amy, what's the birthday? >> No, that's the 14th or the 16th. I'm >> Is it Is it later this year? It's usually over my birthday. >> It's usually the weekend of the time. >> I get three to go like spring. Three to go in the fall. I'll have to I'll get back

147to you guys. I have to look at work done. >> Yeah, I'm planning on spring, but fall's not unless nobody was going. I would do my ding disc, but >> they're great. >> Go to DC in the fall. >> It's there's so there's those ones in DC and then >> Maryland's been to the ones right in Florida. The ones you've been >> So the Florida is the end of January and the the um >> I think I'll be and the Felissa group. Can I report? Yeah, I'm done. >> Superintendent report it looks like >> so in June I went to the um meeting which is your federal lands. >> Um these guys are on me to get on the executive board. Well, so because they had some last minute retirements and such. This is going

148to sound really convoluted, but I am the co-chair of advocacy committee for the Felissa group, which puts me on the executive board for the Felissa group. So, I'm going to have meetings on Saturday night at 8. Um, so they would like So, I did my I did what you guys asked me to do. I made lots of connections. drank terrible wine >> with um >> seriously break in that one. >> I did I say but I found some seven up. Um no and I said guys we'd invite you to come out to South Dakota for it's a little wild and it's a little west but and they are all for that and they even announced it to the group that for not this next summer but possibly 2027. Those meetings are always we do committee

149meetings Thursday afternoon and then the whole membership group is on Fridays. So like your summer and your winter meetings. So it's a different I do notice Napus you guys is on our um September school board meeting night. Could we possibly change our schoolboard meeting night if some of us are gonna be gone? We do it next week. >> We did it last year because we were coming back that >> and this would be a Monday because we're Monday now, right? >> We go back to the following Monday. >> Well, Wednesday is our our backup day. >> Well, I mean, I don't know what would be so wrong about having that be. >> Yeah, that would be except you're flying. Well, we couldn't for this. >> Oh, I don't really care. later on Monday too. >>

150I guess you could fly back in the morning and get back for a school board. >> Let's talk about next meeting once all going. >> Uh, superintendent, we I feel that we are doing some we're making some great moves for this next year. That's pretty much what we've been doing. Chuck is taking a little break this week. We've all taken some break. Um I've got a few more days off and on, but we are putting together goals, a lot of things that we're going to be able um pick out for our staff come the end of August. Um one thing we do need, I want a nice picture for our website of our schoolboard. I don't want individual school pictures. I want a nice group picture. That's way easier for you guys trying to get

151in here for the school photographer, but we all have to be there or you guys all have to be there. So, I don't know if we figure out a I would think a board meeting, but I want to make sure Terry can, >> right, Becca? That's what we want for the website. >> Yeah. >> Um, >> we can do it either way. >> We completed the floor and as soon as we did the floor in there, we had the big funeral. big funeral was a gift to I'd say the family and community and I appreciate all the support to make that happen for them. Um, we had a new vendor work on our floor and I think so far we're very happy with it. I asked Chris how did it work because it we gave

152it the timing is just so much quicker with this new product and new procedure. So, it was a faster turnaround time. And um Chris said the floor looked very good after a lot of people were on it that day. >> Install the flag. >> What? Um that's going to take place as soon as we open the box. And there is very much there's a lot of significance to the way we hang that flag and work that flag. And so, um Norm and Tyrell, I think, want to be involved. They're also got Lance Sunund doll. >> They offered to be installed. >> They're going to have to put have a plugin up near it. We're going to have a dedication at our Veterans Day service. We'll start using it before that, but we're going to do

153some kind of big thing and really make sure all you the Farm Bureau group >> and I want to say um L or can I touch on it a little bit? Have an update a little bit on Lance Sundal was going to come yet today or Yeah. today and look at it with Chris about where to mount the plugins. All it is is a plug and play. It's a three problem plug. It's simple to do that. Weighs about 150 lbs. We're going to use a scissor lift and it hangs from a couple chains and some bolts through the I beams up top. It's very pretty simple install actually. And our plan is to be on the we're going to put it on the east side kind of in front of the second bank but missing

154some duct work and some electrical. So, it's going to be kind of in the middle of the east half court. And if the curtain, >> yeah, >> like east of the curtain. >> East of the curtain. In between the curtain and the basketball hoop where there's the gap in there. And we're hoping to get it so the one bank of lights we can kick on the rest we can kick off or the one half. That way when it goes down it's kind of lighting and and you'll be able to see it both sides of the gym. It's in the middle going up and down this east and west. >> So is that both um >> I'm pretty sure that's what Yeah, that's what we talked about doing. Cool. >> It depends also on once we

155get up there and if we have things we're running in, too. So, yeah, >> I'm excited. >> That's good. That's only 150 pounds. We were worried about the lift. >> Lift not >> um Forest Service had asked, and I thought that was this week, and I didn't even ask Chris if they've done it or not, asked to use their parking lot for a training they were doing, hooking up trailers and so forth. Um, back at top, Mrs. Myers talked to us about the website, the messaging. We're getting that going. You guys already talked about Joy Adventures. We're going to that Sou Falls Nap coming up. Um, one thing that was stated when I was in California, by the way, guys, I went real close to LA, but it was the second most conservative county in

156the nation in in North Port Beach, California. Lots and lots of wealthy wealthy old money yach clubs. It was just such a interesting 48% taxes. But very conservative. If you think we have Trump flags up here, holy smokes, they were all over. And that is not what I expected in that area. And they said, they said, "Don't you dare confuse us with LA." It was just crazy. It was a It was a very different place and a very interesting place, but they made a comment. Sally always has the best board representation at Nus. They made that comment. So it is it is obvious that you guys come because a lot of times it's a superintendent or a business manager and it takes the school support to make things move at that level. So anyway, we're

157doing good things. >> Yep. Um all right. Huh? >> That's >> we we put we put it on there um just in case we need it, but I don't want anything be on there every month just to >> Yeah, I think it has to be. But >> yeah, so we're gonna skip past we're gonna cruise past 22, >> skip past 23 in the meeting. Thank you everybody. Great job everybody. Glad you all got to stay. >> Like, you know what? I don't have to stay till 9:00 anymore. Yeah.