001okay you're good all right sounds good everybody um welcome to the meeting I uh I'm still in sou Falls and will be here for a few more months at least um my wife and I we had a baby at 24 weeks and he's doing really well um thank you for all of you that have prayed for him and called and ask me about him um he's doing really well but it's it's kind of a long haul so I know this is than ideal um but I'm going to do my best to run the meeting today so if you guys have trouble hearing me um let me know if I interrupt you it's probably because there's a delay um so anyways nonetheless let's get to business start with call to order chairperson um sandal here Vice
002chairperson SE sheer here members Anderson here more here Rand here Bryan here Eisen Brown all right move on to item number three Pledge of Allegiance Al to the flag of the United States of America and to the repic for it stands one nation God indivisible withy and all right on to number four um moment of reflection and prayer if we have any yes I do today we read this last night and I thought it kind of um it kind of went with with the work we've been doing Hebrews 12 verse1 says therefore since we are surrounded by such a great cloud of witnesses let us throw up everything that hinders and the sin that so easily entangles and let us run with perseverance the race marked out for us fixing our eyes on Jesus the
003Pioneer and perfector of Faith thank you all right we'll move on item number five be conflict of interest I actually have a conflict of interest this evening um with number 19 the FL discussion First Interstate Bank um because this is my department um on the retail side where we deal with these but I mean I would be Happ to answer any questions that I can um that we have for this service and once support that way if I can I also would follow fall under that category um because I'm also an employee of first c saing um and then we would just need a um move to approve or deny their conflict of interest disos second got a motion we got a second conflict of interests approved want to call for a vot that rich
004oh my gosh I'm sorry guys we've got a motion in a second do we have I apologize all in favor say I I allose same sign no denters motion passes to approve a conflict of interest I'm struggling today um all right that we can move on to number six approve agenda at this time would we need to amend or make a motion to approve am minut please number 11 um I would make a motion to amend the agenda to remove item second we've got a motion and a second to amend the agenda to remove item number 11 um all in favor say I I all opposed same sign motion passes to approve the amended agenda okay uh we'll move on to number seven approv consent agenda make a motion to approve the consent agenda I'll
005second okay we have a motion and a second to approve a consent agenda any other discussion all in favor say I I I all oppos same sign motion passes to approve our consent agenda um all right with that we'll move on to number eight open Forum we have anybody anybody we do not no open form today okay um with that we'll move on to number nine student present and recognition we're going to talk about the regional art art Wars before um we do that I would like to recognize um some of our groups kids um just some things that have happened since we last met I want to give a shout out to our wrestlers from here at wall um represented our five of our wrestlers represented our school very well at the state tournament
006and we had three state placers One champion FFA kids I know they're advisers in the crowd today I'm not going to have her speak but our FFA kids this week did great we had some kids placed right up there some young kids and so they were off to a good start and we'll talk about it later but our boys basketball team made it State second time in history first time in 24 years or 24 years and so big shout out to that team as well and then our art Wars group is going to share with us in person tonight so go ahead kids where do you want us to s be here yeah tell us what we need to flip here okay I can tell you our spring I I can see yeah okay um
007so this is actually something new for the art Department um introduce yourself oh yeah sorry I just assume everyone knows me hi I'm JC Hayes I am the K12 art teacher here in wall this is my sixth year ini distri actually that's why I just assume everyone knows me um so this is actually something new for our art Department this year um this is actually only the second year theyve done something like this um so art Wars you guys can go to the next art Wars is a um live competition where the kids can sign up for two Cate atories and you're given a prompt and you're given an hour and 45 minutes and you have to create a piece of artwork within that category and within that prompt and then you have to write
008an artist statement to go with it so an artist statement is pretty much like you have to say well why did I create this piece of artwork how does it connect with the prompt everything like that so this is only the second year they've done it um they take the top three people top three places from each category and they move on to the State art Wars contest which is actually during the State art contest it's at the same time in the same place um and Tyler one of our four it placed second in photography so I will be taking her with me to State art contest in April and she will compete in the State art Wars at that time so and then I'm going to have each of these girls kind of talk
009a little bit so they set it up um each section has has different stuff set up depending on what you're doing and they just I'm not allowed to talk to them at all I'm not allowed to coach them they aren't allowed to talk to me and ask questions so I it was kind of interesting for me I got to go around and take pictures and kind of Snoop on what they were doing but I couldn't comment on what they were doing which was kind of hard for me to do but it was kind of fun in the end so okay move on next one so I think Harmony's up first um these are the couple I did uh the first um prompt they showed us uh the drawing one was fragmented uh it was up
010for interpretation you could do you could make it literal you could do something breaking or it could be U kind of imaginary the second one for painting was otherworldly so I did like an alien uh kids that planets space it's all up for interpretation um and they also give back the judges write um a statement for you what they liked or didn't like uh when you're all finished if you want or not I like that you could bring your own um supplies too you're actually expected to bring your own supplies so we gathered everything up beforehand and cut paper with us and so um and Hadley's not here she couldn't make it tonight um but she also did the drawing in the painting category so that's the other thing is there's different materials you can
011use depending on the different categories so where Harmony did a graphite drawing for the drawing category Hadley decided to go the route of Cho pestel which she really enjoys using um and then she did watercolor rather than acrylic paint um so she didn't make it tonight but I we can probably move on to Addison so mine I did the same ones as Hadley and Harmony I had the drawing category and the painting category for painting I did the watercolor for it and again it's still out of the swirl so basically you can draw whatever you want as long as you think it's within the props then you also have your statement you're supposed to write statement explaining your piece how you did it your materials how your thoughts are during the piece and I did
012charcoal for the other one so I did fragmented and and basically how sees I think main thing I like was that you could choose how big it was and also you didn't have to talk to everybody throughout your whole thing oh and she actually did bring one of them with her the time hour and 45 minutes so total planning drawing or painting it and your artist statement all had to be written in that hour and 45 minutes um and then Tyler was our fourth one that went this year um and she did the drawing category and the photography category um and that the bottom left picture is actually the photograph that one second place so they get to they got to walk around this was at gra City Central they got to walk around and
013take pictures and they had time to edit it and do their artist statements as well so so this is what goes to State she will go in that category and she'll have to do another live competition but that's the photograph that got second place yes so and I think that's pretty much it for what I have for our presentation um you guys have any questions when is your state competition April 10th through the 12th did you guys know your categories before you went yes yep they got to pick which two they wanted to go into and so the five were drawing painting ceramics digital media and uh photography so I'm hoping next year maybe we can get a few more kids to go and maybe have a few more qualified for State I want to
014shout out to Miss Hayes I have asked her to um start a whole new class digital art she did that this year and she is willing if we want to um certify CTE art can be a CTE course with all the graphic design and all that work if we want to add some of that she also has a lot of work out in the hallways if you ever get a chance to walk through the hallway a little bit she's got a case out here um full of ceramic right now that kids have made so they do a good job and I actually have a question for my artworks kids what was the biggest challenge of doing something live like this um by picking out how long to like mentally plan it versus actually starting it
015because I I've never done a time thing before like I've was just you start and then you finish so it's kind of hard to like sketch it do it revise all that I'd say mainly trying to split the time between doing your piece and then also writing your statement because if you don't have enough time to write your statement you stop halfway to C keep writing statements are probably the hardest part because we don't do a ton of those in my class they do once they get into high school but if you are just taking my art one class you haven't written a ton of them yet so to do it on the spot is a little tricky sometimes so that's pretty cool guys I like that all right thank you thank you very thank
016you okay all right um thank you very much kids now we'll move on to number 10 student council report if we've got some got some kids there today to do that no we do not tonight okay okay um all right we're gonna move on if you guys remember past 11 do that next next meeting um our next item is number 12 Golden West Technologies Managed IT services quote you guys will have the quote in front of you and this is um Eric Eisen Brown good evening uh yes Eisen Brown I'm not directly related to anyone somehow no don't iy stories um I with Golden West out of Rapid City and Technologies division uh what I'm going to do is kind of explain our philosophy first on how you manage it specifically with in the C
017invol environments and then I'll kind of address those bulleted items one uh so my background I'm actually a teacher by degree I used to teach third and fourth grade up in Isabel then moved into uh the it roles I was a technology integrationist and the technology coordinator of lewood school district and after that I worked supporting school districts as a network administrator for about four years I managed about 12 districts by myself promote uh under contracts just like this so pretty unique perspective both the one behind the scenes supporting the infrastructure keeping it going but also the person in front of the classroom with 20 ey want to make sure that technology is working when it needs to work and that's what we shoot for so our whole package here is built on the nist
018cyber security framework nist stands for the National Institute for standards and Technology it is a government organization they help whether it's critical infrastructure small business or schools kind of identify how you view technology so within that framework there are six pillars govern relates to what you do at policy level identify protect detect respond and recover identify protect detect respond recover it's important you go in that order because you first need to identify what's important to you so just like fire safety we look at our assets and then we put protection layers building out same thing with it systems so once you've identified what's important which in your case is data digital curriculum access to that curriculum Etc you then protect it you implement a lot of layers and we'll get into that that's what a
019lot of the bulletin Point are detection so boom something happens whether that's a cyber event someone clicks on something or you have a staffing change that's an event the more you do left aoo proactively and identify and to the less you have to do when that happens and that's the two t and then there's also always an initial response to something happening then you have to eventually recover and get back to normal business operations so I tell you that a little bit because all of these pieces fit within those pillars to maintain uh District technology so they're outlined in alphabetical order I'll keep them in that route so business continuity Disaster Recovery you do need to maintain some level of connectivity for out students to teach and learn correct most of your curriculum I assume
020is digital accessed online or via the laptops that they have so a lot of that information exists on uh District servers and what we did as a part of our initial assessment for this is to identify how much data was on there and what type of data you don't have much really um if you want to get into it you got about one and a half terabytes of data that we would back up to the cloud about only so the scenario there boom something happens let's say your servers the power suppli is fail oh no you need those servers to get out to the internet what can we do for it we can restore down from the cloud we could start those backups in the cloud when I say the cloud it's stored in a
021data Data Center Pennsylvania and Utah that's where this cloud is we can start those servers up connect to the vpns and you guys can get back out to the internet there is some disruption but you're not talking days now waiting on parts to arrive or servers to be rebuilt you're talking about back up and running next business day which as a former educator I would have loved the chance to go back and just teach the old fast we can take a break and unplug for that so that's what's focused in the business continuity Disaster Recovery section if you ever wanted to get into it I'd love to have a recovery time objective recovery Point objective do a whole business impact analysis is with the district and really identify those data assets the digital curriculum and
022how it's impacted and then start to get into the discussion of how much downtime Could you actually withstand because you'd be surprised by uh the answer that again it's going to vary by staff member spons stuff for me uh that second one cyber security and uh training simulated fishing so the state does through the CW data center over in Madison they provide access to some cyber security training modules it's a onetime that they give you and I believe they do an annual simulated fishing test uh simulated fishing test is where we send you a fake fishing email see if you click on it if you click on it you get sent to the principal's office which is just immediate uh training on hey you should have looked for this um with our package we do
023it's also an annual training it's all online um web based you watch the annual training we also do weekly microt trainining videos a short three minute hey here's something on uh this uh one I got this week is about Bitcoin scams it's always relevant topical it rotates three four questions afterwards it's like a five minute engage you don't have to watch them but the more you watch and the better you score the higher your rating goes It's called an ESS employee security score higher the score that it reflects right uh less likely you're going to click on these simulated fishing emails we send them every month I just did this internally you'd be surprised what gets caught sometimes we Crank That difficulty up to 11 just really test J my favorite is H Christmas time
024and we're all ordering presents on Amazon and online the missed UPS delivery notification because we're all expecting something so many people click on that one forgot my train we do like to continuously uh test there is a if you wanted there's a gamification element you could have departmental challenges with around that ESS score if you guys want to do in have a fun contest that way there's there's ways you could uh motivate and encourage and I would add uh regardless of whether you choose to work with gold West in this format if you ever want me to come out and do some professional development with your staff I'm happy to do it at no cost I've done cyber security training to teachers across the state for years and it's focused on you as the home
025user not you the employee and what you're expected to do uh third item that EDR endpoint detection and response this is that detect pillar within the CSF boom something happen you need to know right now the district and most districts do outside of the ones we work with they leverage the Windows Defender licensing that the state provides it's your standard definitions based antivirus so it's going to know hey this is a virus it's blocked a lot of the now more current threats or zero day in nature we don't know that they're a virus yet they're so new how do you pick up something that is so new you don't have a definition work so the antivirus that we use it can analyze the travel so your laptop should talk to that screen right that's good
026behavior the laptop should not talk to a Powershell script and then execute some kind of macro that's and I don't want to try dig too deep into it but it can anal the traffic right um firewall monitoring and management you do receive through the state this would be under bit that firewall was provided to the district uh that actually falls at eate with the uh consolidated application that state does in your P um what we would do is we'd be listed as a technical contact for the school and we can make firewall modification requests through the state so say your hbac needs a new monitoring software installed here they want to access it we can coordinate with bit but that question question so far if it's too technical tell me I'm I'm I'm trying to
027take it down to something that's going to make it a little bit more digestible okay um multiactor authentication or MFA requirement for cyber security insurance anymore I don't know if you have a cyber insurance policy if it's a standalone or that's just bued under general liability uh you will start to see the pull that out and do its own you have to have multiactor authentication on three things remote access into the network domain admin privilege inside the network as well as hosted email so the email you get from the state at K data center if you haven't enable the MFA it's free enable it for all your staff please if you not that'll check that box what we're doing with the uh MFA and this proposal is applying it to the domain admins in the
028network it's like five it's just very Su Network and server management I have listed on here the time is 8 to5 that's what I have to put for uh service agreement purposes our knock is STS six to six and the knock is a network Operation Center so our first technician comes in at six the second one at seven we're full strength from 8 to five and from five to six we have about two teexs there we do have after hours emergency support available as needed as long as it's emergency we have four technicians always on call two level ones two level twos so you've got uh basketball game congratulations St um and you're live streaming the game Wireless goes down you can call the after hours and we can do that remote troubleshooting that back
029up that is emergency you trying to stream a final four game here at school I don't know why you would but if you were the stream goes down you're probably I know I look right at be probably going a bill you for that bone right please treat it like an um and that is full infrastructure support firewall down to the switch and the line ofus Lev uh Network mapping is switch backup again the focus is on minimizing disruption so when something happens you want to recover very quickly plus having backups of that infrastructure means we can quickly restore whether that's a white and reload or we've got an next business day replacement on a hard load Mar it won't take us eight hours to rebuild it it'll take us 30 minutes to have you get
030you back up running quick should and the last one there technology advisory services this one really is the meat of the uh the soup here these are quarterly engagements at the administrative level we can include it to uh committee members within the board we do a 200 question standards audit every 90 days for all of our clients and we're looking at those proactive things the things that you can do now before something happens to increase productivity reduce downtime reduce that disruption and the response time something happens I lead a lot of these uh quarterly advisory meetings that that's my department technology advisory Services all we do is work with you on what's most important how do you keep it up and running how do you plann for it in the future so whether you're looking
031at termining laptop models we help districts that we do manage with next laptop models that they buy off the curcy Quil system through the K12 K12 data center excuse me um same thing server Replacements wired Wireless uh eate we're also a service provider within erate so when it comes to the advisory level there we can tell you what you current we have when you should replace them we can't tell you models because we also bid on that and with the fair and open bidding process we want to keep that clear so you're looking at the quarterly auditing the fiveyear financial plan really good engagement um I was asked uh that was the end of the Buller points any questions on okay you have the price in front of you the 3604 a month I was
032asked to talk a little bit about some of the other additional spend that you do have with West on it support uh so I pulled they're called time and material service orders uh so this is just uh we get a call hey my wireless is not working right in this part of the building we remote in troubleshooted bill you for our time since not covering the contract went back the last three years it was about a $44,000 average spent on those time to material type of items this contract covers all that spent so whether that's reactive support something is not working or I know that we have the last at least three years for sure helped build the images for all the laptops and work stations that's all covered now by contracts that's that's within
033this 3600 correct how much is that in here which one on the bill the backgrounds it wasn't part of your $4,000 figure was it yeah it is this no no no no last three years that no I'm asking how much the image amount costs us the past couple years how which is you know that it's about half so there was one year where it was about 1,700 one year where it was 26 and last year was 20 and was that figured into the $4,000 fee that you just got inell on us yes okay so there's an additional so can we ask questions um the cyber security training and simulated fishing we right now we use the state work on that we have firewall with the state we have the MFA with the state would we
034be paying for duplicated Services yeah so firewall monitor no because we are then in effect your technology coordinator it's called a technical contact within the members K2 sd. us members we are then authorized to help make those firewall modification requests so while the state does all the monitoring we're going to be the ones helping to make the modification so again like hbac is a very common one they want to monitor those systems remotely typically they put a some type of workstation inside your network we can work with the state to set up the appropriate rules so they've got secure remote access so like let's say we have an employee that or one of us that we try to go to a website that is is a good website and it's blocked somehow we would contact
035you you would unblock it or yeah so through the light speed relay system yeah those day-to-day type requests uh we can absolutely train anyone else up otherwise just type your St cam call but you can also train somebody to do it if we had somebody here that was willing to kind of take over like asaon yeah with you all you could train them how to do we open this website up so they can use it yeah awesome I want to prove that's the way it is right now is nothing goes through opens up without I I yeah I would say if you could run through a point of contact well so keep going then I mentioned the yep so the aess training yeah so ours is more ongoing and continuous whereas they give you onetime
036training we've got annual plus I hate those why can't catch me every time I got too much to do to sit focusly no um so it's not too much though I don't want it to just fill people's I want it to be saved I'm teasing I want it to be saved would we shut the state off then if you guys do this work you still have access you don't pay anything for the state and to be honest of that 3600 you're looking at maybe $100 of it is the fishing and cyber w train it's really negligible but you do uh so I think your first question was time commitment so that annual training it's about 30 40 minutes in length it you watch it and it's like a episode of CSI yeah I think we
037do do to State those the trainings we do right now do they offer them the weekly followups um and I don't know if it's because we haven't requested them for I hope they do roll out if they do we can absolutely revise this uh one thing I was also going to get into erate has right now a pilot program for cyber security uh they're looking to fund a lot of what I have outl in here like the EDR that next antivirus that could potentially be funded by the state at some point right now it's not if it is we'll pull that from the contract decrease the cost leverage those free services that the state has absolutely so you're willing to do to massage it according to what state provides yeah uh there's a lot this
038is a condensed version of what our full technology leadership back looks like I picked the right pieces based on the services you're already receiving from the state so we actually do much more advanced firewall monitoring and support for businesses that we work with then what you would your is just a slim down version right um the EDR for sure the multiactor authentication I'm sure those of you who work at the bank you have MFA on everything um you'd be looking at a more significant costs if the state didn't give that to you so that's factored ABS that is factored into this I know we're forced we were forced by the state to turn our MFA on for and we can help manage and support that there's it's free right so we're not going to charge
039you it's five licenses for domain admin access it's about $45 you aren't Charles but are you pretty familiar with our system what should I ask this considering the condition that we're in our systems in is Contracting with someone like you the way to go I'm just going to ask them on the table questions so based on how I feel your network is posture do you need to partner with someone I'm going to remove myself well yeah you know we're considering I don't know the way this looks maybe maybe you could tell us do you see this where the business like Golden West works on the I'm going to say system because I can't use the right words probably the system pieces and then we have a somebody on the ground that dayto day screwing the
040computers together when it needs it helping a kid find a charger those kinds of things that's a about a perfect model for Rural schools in my opinion I let me just talk about my again the background as an educator and then someone who supported districts I've seen it if you want because how was it I've been at Golden West 12 years okay um we were I work for a company called Apex Technology Solutions John Hol before that for three years we were Hill City Schools I similar s Rob we staffed two individuals at help desks I was in the high school we had another gallon Y and then we had John his wife and more Engineers helping us support infrastructure so the contract then it was almost 10K am I want to say it we
041staed two bodies you had three people behind the seats just to keep it running that's what it took it takes a lot you need boots on the ground the On's turning screws and fixing that and you need people with the expertise to handle all the server Network infrastructure your previous model you had good boots on the ground and she lean on nuts for a lot of that extra B so the question is based on what I know about your environment now you're in a good spot we have helped to build you up over the years to make it a very predictable model and that's what you want to be attam moving forward when we look at trouble shooting I mean we walked into hornets nest I've walked into a hornets nest when I was a
042technician hey they're down I don't know works and it's the worst environment ever and it takes 24 hours the course of three days to get them backup mind because I had to basically learn everything reconfigure everything do it the right way it should have taken me two hours to want to do it and that's why you invest so much more upfront all that proactive so something does happen it's resolved quick so do you need someone yes what are you going to find here that has that expertise that depth I hope you can if you do choose to post the position and you're able to find someone solid enough in the technical skills to maintain a network as well as handle all the help Des troubleshooting maybe help teachers use the curriculum that integration scroll I
043hope it gets harder so with what you could provide for us how many more hours a week maybe this is too loaded of a question would a person on the ground here you know would we would how many hours a week would they possibly be working with sure technology so say principal is oh that is a tough one it's going to vary depending on what's going on I'll tell you what your time is going to be front loaded at the start of the Year everyone knows first day of school is for all I never felt like I could breathe as a technician until Thanksgiving and it took about that long to really have my head wrapped around all of the little issues that I was hoping to address in the summer maybe I didn't get
044to you can decrease that we did this with hot spring schools to great success we do in in service walk around and we can have technicians come and do this department contract classroom the classroom is your technology ready is your board work working and you make sure each teacher has that right that happens in the fall August school starts in the months leading up to it when you're Building images in the workstations testing on all the software you're trying to work out all the Kinks that technology start the school year you work out the Kinks with the teachers and staff because if their stuff works day one you're going to have a lot less calls for time person so that type of service would be included like if you guys came out with let's say
045during our teacher in service week I mean you'd probably be here before but if you came and did a classroom by classroom staff type of assessment to make sure they're up and going that would be included in this it is I've got enough flexibility here to add in some of those gonna make a motion it it it's just it's such you're starting off of night well I think our retiring Tech I think she's done a good job getting us where we're at I have another question so like let's say um are we the liaison between the state and um you guys or are you working with the state directly as far as if there's anything that comes out that we are required to do for a school good question write something down here and say
046gave away I was just going to say you scored a lot of fluff in that I was just going to ask how much fluff I'm going to go with one day I call it eight hours that should be sufficient to hit every single classroom correct eight hours on site depends who you go to gonna say I've got don't start with Sally me what if they you don't want me to you know what just keep the training in there the sever awareness training and make it a Summer contest you have three months Whoever has the highest es score that's the order we're going to gos that's the Cyber employee security score with the training 800's perfect so you're saying you're go through every classroom with every Smartboard computer in eight eight hours uh so what we'll
047do is we'll coordinate that uh leading up to it so our point of contact in the summer we'll have some things you should be working on right can you at least plug it in and test it because I know you unplug everything and you clean right then you have to get in recable recable it to the best of your ability turn it on make sure stuff poers on months in advance so you don't have to order new parts Etc as long as it's all for the most part pluged back into the wall yeah we can come in and get them might I would rather read um instead of an hour limit it's all working you have no hour on I'm serious that's where I'm at on I am you could leave after8 hours and then
048we shoot classrooms left that weren't working and then and it charges no as long as he needs it no it's part of this deal instead of the eight hours what if it takes nine hours or what if it takes six hours people are you bringing are you bringing more than more than one yeah weing two three how many teachers do you have it's like 30 yeah we have 25 um I think is our FTE but um we have Paras and stuff too so there might be some costs with Smartboard not is we're going to shoot for a day we'll bring as many text as it's needed so if I'm using 24 it's just even now eight hours three texts because I know we can do a classroom now so another question I have is we
049obviously have security cameras and door locks and all the things you guys have helped us get all that set up as well is that um Support also included in this so that is a separate contract that you already have all of so your phone support falls under the telepan total care TTC contract yep and then all the security stuff falls under security control their STC so thing of those is like manag services but specifically for phone systems another cross over with this uh that's that that falls under its own separate contract ons sites that covered there is a portal to portal charge with those two contracts they charge for travel but any on-site time under ttcs to see that's s so the secur I see I see the okay so the uh security toal rep
050was an annual yeah and then Tel Total Care is a monthly State probably got the security Total Care July yep is there any way where you bundle these and do better for us this is the bundle better pricing the person yeah um and this would also be like we've we've redone our um we've got new servers we've got pretty good infrastructure right now you would help us because our board I believe and myself we want to have a capital outlay plan moving forward so we know where what are going to be big ticket items in the future so knowing our system you'll be able to be like well within so many years you'll need new servers and those type of things yeah it's a very predictable buying cycle CL well based on typically two things
051a warranty support mandates and end of life by the hardware manufacturer and you can predict those out five seven years in advance into the financial planning through investment so with that and you may not be able to answer this because you sell them probably what's your we're we're talking about buying devices do you have any opinions on if we were to go with you would you do you have any opinions on we've looked at Chromebooks we've looked at HPS we' have HPS right now we've considered talking about maybe going to Chromebooks for the younger kids what are your thoughts can I ask that yeah no absolutely uh number one thought buy off the K12 courtesy quotes buy off what the K12 courtesy quotes it's the most leverag pricing I mean it's insane the cost you
052guys get so um it's on the K12 members portal you can look today March 13 they might be out now for this upcoming year so what they've done so RTI uh sells the HPS they've negotiated with HP and said we have this huge buying give us the best personal Sterling as the Del B West used to have the Fujitsu contract and if you were around for the Fujitsu laptop days that was us it was awesome I loved going around and talking to schools and that so the question though bu off them what you're really asking me is do you want to buy a Windows device or a Chromebook device well it doesn't matter I know the Chromebook device is a little less expensive there's limitations yes and I'm going to say your digital curric them
053will dictate which one you use typically what I see K through maybe three might use an iPad four through six might use a Chromebook because it's just web based activities once you H Maybe Junior High you're getting more into the windows environment because the software applications that digital curriculum are using it uh it needs more Force system requirement it needs to be installed and it's not just web based you're also now training these students for for life and career Readiness and it's a Windows world leader as professionals so I Lally will never say use Chrome at the high school level unless you're absolutely the cash strap on your choice you mean with those yeah uh you're gonna have to talk to your curriculum director much more and identify at the software level per age group
054could we make that switch I did happen to sit on the airplane yesterday with a lady that works for a technology company and she said exactly that she said that she said you will be in trouble your kids won't be prepared if they do Chrome books at least in high school they need to be prepared with that Microsoft so Microsoft ecosystem everybody go yeah Pao Excel yeah the Microsoft teams every word everything we use everywhere is Microsoft so so for instance like just a day-to-day thing say how does that work like we just have a with the point of contact here at the school or the boots on the ground contact you if there was what we would think a simple question but she cannot answer she would refer to you or someone with in
055your team and then that's those day-to-day questions are all the support F there and they're in this or is that like a attor on retainer that's what I to those they get lumped under Network and server management and here's why I said Network and server management when we build those images for all your workstations we're creating a very easy troubleshooting process five minutes of Google if you don't have time like it's a teacher absolutely right they're going to move on to the next thing anyway put to the side if it's a software like word just isn't working right try five minute gole if it doesn't work we can reimage it machine's back in operation within 20 minutes we build it so that you don't have to spend six hours trying to troubl shoot something why
056reload it it's gonna look and act like a brand new device anyway a lot of that stuff is remote in anyways right like you know yeah because if we are calling in and having questions that aren't covered under this just communicated for school district yeah so I I would say uh to that regard we're not here to support the students we do that in the build up to the school year by building the images and working with you to test them making sure that you get it in staff hands they're the ones who use it the most they're going to know what we need to tweak within that image have your staff work with us that first in service day Dar whatever that range is lean on ask us the question's then that's the time
057we will get into it because you're after that your students if they're having issues they're asking a teacher who's asking your point of contact who's asking us we're going to real quick be able to say this is an issue related to the image build we're going to fix the image build at Cost do whatever it takes if you're coming up with a lot of studenti is type questions that's one of the time how does that work when we have like outside like our printers are through a different company and they come out and say that the issue is with our Network or something are you going to be able to work with other companies or like our HVAC people that do work on our HVAC and is that going to be outside of this contract
058or would that all be included that's all networking server you can fit a lot basically so all your HVAC printers they touch the network and they touch a server working with those other third party members absolutely but you did say all the the door locks camera systems and things like that are outside of this they are outside of this but covered under different agreements that you already have with so would there be a way and this would be something that myself or the new boots on the ground person could do some sort of a matrix like if there is troubles with the cameras we call so and so if there's trouble with the doors we call okay I think she has it onch okay no we'll put together the appropriate call tree but I think
059Samra um current teator I think she has those spreadsheet with all that stuff on it so we got GES and num and we would want to work with her on the transition as well we need to know who your vendors are the printer copier people your agback who their technical contacts are that way we can reach out on your beh so that would be a service that you would do you would reach out to say am does our printers and our copiers you would reach out to them and say hey we're the new person that you would call or we're or we could act as law school if there's something going on okay yeah if you uh get a printer replaced under warranty or something and it has to be reconnected to the network give
060us the MAC address they be will know what to do there they'll give us that string of characters we'll put in everything we need on the print server side okay one eight hour day addition I already wrote If we go this way I already got written in it's not Tech time and I can make adjustments to the language if you would like that thank you any other questions no so thank you I'll be in contact thank you so much you yes all right U with that we'll move on to item number 13 approv Surplus items for sale or disposal we do not have any items at this we Pro so just a little heads up I think we kind of talked about this in the past as we're transitioning into the new um CT um
061addition we have some old things that will need to be Sur plus I think everybody's been so busy it just hasn't we haven't gotten the time to put them on the Surplus list so there might uh be a larger list here coming up because we've been working with our Perkins Grant lady and seeing who owns and what we need to do for those type of equipment so next month you hopefully we'll have a larger list of stuff to get rid of if something was bought with Perkins funding it's got to be there's a process where it's got we got to ask other schools who are getting Perkins funding if they can use it if they want it and if no one wants it then it turns back to to the school district and then we
062as we here can throw it away or do what we need to do with it if someone else claims it do they have to Surplus it what now if somebody else claims one of our Perkins items does it have to be surplused by the board or is it no no no because it's not ours it is the consortium's kind of in a sense and so that's the our Consortium is all the 20 some schools and so no it doesn't get surplused it just goes back to that okay okay okay well with that uh unless we have anything else to discuss there we'll move on to number 14 um committee reports and start out with the budget negotiations and insurance um we haven't met I don't believe um so we did have an increase in our
063premiums for FY 26 for insurance or medical insurance roughly it's about $40 a month um to the amount that we contribute to an employee single coverage um does adjust a little bit per um per plan um but what we usually do in those circumstances so if they if an employee chooses a plan that's not our plan a which is the most expensive for Premium cost they there's a cost savings obviously to us and the district or for to the district and the employee if they choose a family rate or yes a family rate and if they choose the single rate which is a cost savings to us we split that cost savings and put that money into an HSA account or a health savings account for them at a maximum of $70 so there's a
064little bit of adjustments with that as well and um we have not heard if there's going to be any increase in our dental insurance coverage or our vision um usually there is a small increase to that those are pretty minimal compared to medical insurance Carolyn and I attended a meeting late last month um we're part of a pool of so seven or eight school districts that pull together to be self-funded and that pool did relatively well comparative to the industry we had about a four no 5% increase in our premiums for this coming year where the the industry is looking at 10 to 12 so we did well and it's it's pretty good comparative so um that's a little bit on the insurance side um it's March so we usually tend to meet with our
065negotiating teachers group this month so that will be something that we'll need to discuss during um executive session and then um so that will be Ridge Carolyn and Miranda will need a set of time I'll work with you guys and I'll work with that group to see within the next couple weeks a time to meet with with your committee and them um and then We're Off to the Races and building the budget so I'll also have to work with you guys probably in April um to start working on the FY 26 budget because in the May Schoolboard meeting we have to approve a preliminary budget so me working with Sally and I working with you guys first you in your budget committee we decide going forward what you guys would recommend and then it goes
066to the full board obviously and then we have times to make adjustments once we get more requisition or we plan and have requisitions come in and then we adopt the full budget in October the final budget any you have any questions on the budget so first I'll contact that group and we'll set up a time usually it's in the evening like this like five or so um some of our um teachers our coaches as well so we usually wait till after practices are done and then once that takes place we'll bring it to the full board and we'll start sending out contracts to the employees all right okay all right awesome um if we don't have anything else in that category we'll move on to buildings grounds and transportation um I don't know if any
067of uh anybody else wants to start or if I can start I guess Tyrell or Terry you want to okay we had a oh believe it was on the 5th of March here we had a building committee meeting um we got together and discussed a few different things um one of them is uh the flag donation from the Ping to County Farm Bureau and um they want to donate a flag for our gym and and one that can automatically be raised and lowered and it's a nice looking flag would be a nice thing for our gym um so we discussed that for a while and um decided that would be a good thing um we also we talked a little bit about just use of our space how to utilize um the PowerHouse and our
068gyms for different things in the off season um gymnastics was a discussion we had um and the possibility of of having more like of an open gym and decided at this time we we we can't quite make that work um we also discussed the PowerHouse and the need for repairs there and kind of an a long-term plan um nothing nothing set in stone yet but we are working on some ideas of how to how to create get together we need to get together and create a plan for that building and um just what we're going to do with a lot of the facilities in general some of them that are aging a little bit so um I don't know if anybody else has anything else to add from the meeting that was kind of a
069lot brige I do um at that meeting we talked about um getting somebody to to uh do an analysis of the PowerHouse and it just happened Chris who I invited Chris tonight uh because the guy that we mentioned was coming through and so we just said hey could you just come and just kind of eyeball it and tell us ballpark figure maybe what it would cost to do an AUD on that building Chris would you do you mind Ridge if Chris shares what he with Chris take it away Chris I called and talked to Brad Burns from Chamberlain Architects and just kind of wanted to have an idea of what that something like that would even cost just talking to him over the phone he thought1 to 122,000 range and then he happened to be
070going traveling somewhere and he said he just wanted to stop and look at it so I went over and let him in last Friday and after looking at it with some of the structural stuff that he thought they'd have to do he kind of moved that estimate up to closer to 15,000 but yeah he thought it they he has a his that company has like a fiveyear contract with Rapid City school districts right now where they're doing the same thing on a lot of their older buildings in the Rapid City school districts and so they're pretty familiar with the process of doing that and yeah he he walked around the PowerHouse a little bit and thought that it was definitely self that they could write up an audit for what he said they would provide
071us with would be something that they would go through and bring in Engineers for the structural engineers and mechanical engineers and stuff that were all part of their team they would look at the building and they would say the things that they recommended fixing up to bring it up to code and to continue using it as a school facility and then they would give you an estimate on what they think the cost of that would be to fix it up to whatever whatever standards are going with and that's what I told him is that should we decide to go forward with having them look into this for us it would be something he would need to sit down with you guys and have a deeper conversation about what level of yeah work you want to
072do on that building he he after looking at it thought it would be around the $15,000 range and that's not just structural that's all the way across the board that that would that would be as in- depth as I think we kind of want to go whatever know electrical he would look at the electrical the mechanical would be like you're Plumbing an HVAC and things like that your structural would be this roof he talked about the potential of having to get rid of some of the roof and redesign it a little bit and different different things like that and I think they would even like if it was something where you were going to add an additional roof over like the outside portion of the building they would look at how much it would cost
073to move whatever units are on that building up above the new roof line and and all different I didn't get into like real specific details with him on things like that but yeah that would be the main thing he when he walked through the bathroom area he noticed that there was like one of the Stalls that had like a plywood stall around it and he said that's he's like little things like that are not to code that you would have to go in there and tear that wall out because you can't have a plywood wall on a bathroom stall and little things like that but also the big things like the electrical and the water sewer things like that so thank you Chris and what brought us to this point guys is because in the
074community as much as us as the board does this but we blow smoke whether we need to build a new gym whether we need to fix that not fix that waste money this is a route where I've hoping we can approve or what if we need to approve take a motion to spend this money but I think it's a route we need to go so we have some legit discussions about costs and maybe it's only maybe it's going to be feasible to do that and this we partner with somebody to do that whatever it does come out this will give us a hard line at least run on rather than just he said she hard to know either way if we don't actually know what it would cost direct it's a thing so we don't
075have stand on so might cost a million dollar to fix that yeah but until you know until we know what we actually are up against and and regardless it's still a school building that you know we have some responsibility to make a plan with and you know if it's got some of these issues um regardless of whether we're doing future expansion here or not it's still on the Block so um yeah that's that's where we're going at going at with it but I guess if any of you guys have any ideas feel free to bring them to us um one other thing we did talk about was um possibility of making making a plan with our buses and um looking at options to perhaps replace our our older 20 13 bus eventually um looking at
076options between gas and Diesel and just kind of how that all fits into our plan so that that unless anybody wants to go deeper that that's kind of what we covered we have a schedule for like a r so no that will be something that we will want to um work on as well and that being in our Capital outlay plan this 2013 bus has just been a kind of a money pit we've continuously been putting repairs into it um so if this is something we did have um what was the name of that company Forman they brought out um an option for us as and that would be up to the board if we want to go that route it's it kind of looks like a 14 our white 14 passenger bus but it's
07735 passenger right Chris 36 36 and um there's two different there's a diesel and then there's a um gas engine would it be okay if he talks about that a little bit too are you okay with that rich yeah I'm good talking about that for sure the the salesman from Forman I they had a bus listed on on their website and we called him and asked I called him and asked him what the price was on it and they'd already sold that one and then like a week later he called me and wanted to bring he was driving a bus out to Rapid City and wanted to stop and show it to us Dr krower and I looked at it together but uh they have two buses that are they've been using them for like
078they do all the transportation for Dakota State University's basketball program so these busers are ones that they've been leasing out to those guys to use as their travel to their games and things like that the diesel had like 8 or 9,000 I think it was 8,000 miles on it and the gas one has like 28,000 miles on it and they had both of those for sale and then he also stopped here the other day and looked at our 2013 InterContinental bus and I think it was like 15,000 traded value or something like that he put on it but that was is I I can't remember diesel one is like 200,000 and the gas one was more like 13 or something like that 13 or yeah and then the 15,000 trade and whatever that would come
079out to pretty for that they have seat belts and things on these buses and it has the bucket seats instead of the bench seats like the school buses and it's more of a activity bus than a school bus the yellow buses we have are more of like a bus route bus where you throw kids on there and drive them across town and kick them out of school and then pick them up after school this would be more of a bus that you would want you were traveling long distances or things like that like the cab style in the front right yeah it has like two there's actually a driver and a passenger seat up front and then there's like a area that's open in between them so you can look back and but these require
080CDL correct because of yes they would because it's anything over 14 passion right I but that would make more sense for what we use a bus for than a bus route like in a city or where I'm from it would make much more sense to have an activity bus that has seat belts has the capability to be more comfortable because these kids are traveling you know a couple hours at a time that makes sense to me so and this would have the biggest difference I guess to is the air conditioning it has it's it doesn't have the windows that are as easy to open it might have like smaller open windows for a they darkened but yeah the windows are darkened and it's it's air condition needed so it's not it'll it would be a
081lot more comfortable over summertime plus we have was there any value into looking into a lease like they were leasing it to they weren't leasing it it was kind of like what we do when we go to State basketball they say hey we got a game on Friday we need a bus to drive us and they send their driver in their bus there to drive okay um so one thing if this is a route that I think that the building and grounds committee would recommend then push it on to our budget committee and then it would be buil or built into the budget however because it's over 100,000 we still have to go out for bid so if this is something that one you'd like to do we could we would write up a bid
082and have to be advertised um so there's potential for us to have other people or other companies bid the same type of specs and then um we can go another couple routes as far as getting rid of our old bus the 20 3 I can um we can trade it in like Chris said or I can even send it out to um business managers across the state there's a list of and see if any other school districts looking for like a route bus we did this one we got we got the big bus the big yellow bus we have right now when we bought that and sold our old the one that it replaced um Bel F bought it and that's a route that they like to go and some districts because they have a
083lot of routes and their routes are rough and they get beat up quite a bit so they like to go with cheaper options because they're being um circulated more so if you'd like I mean you guys can have a consensus but we probably just meet us the building and um transportation committee and kind of go from there at another meeting that building project too then we get to make sure we need to call for V for that one well it's up to you um because what would I'm not sure his methods of how he does his if he has to have a contract signed a contract sign would have to go to approval by the board um but as far as Chris mentioning he would want to meet with you guys to decide the level
084of how in depth he wants to go with his assessment that would I what I would recommend is have you guys scheduling a building in the grounds we have him come you guys talk that through we just we find out if even has to have a contract for a or if it's just a bable thing and then we can also decide about the bus so the best way to do this in a meeting as I'm still learning I learned a lot from the legislature we talk about you talk about it in your committee or we talk about it in the committee and then you say we're going to move a recommendation to the board and we put it on the agenda so it's an actionable item correct which we kind of did recommend to the
085board that but we don't have any hard numbers yet so we want to meet with them get the hard numbers before right now we're just reporting the committee discussion I guess that's how I saw this today was just talking about what we discussed not really making any um recommendation yet unless youwise no that's the route I that's the I just heard the recommendation terminology brought up in our meeting I even wrote it down on my Note so that's why I was pretty in the sure so um and I think you probably just want to schedule something sooner than later deal because I have I mean just because of the budget timeline as soon as Bri's available yeah okay we'll follow him it's not next week huh it's not next week what's going on oh that
086and ridge um I'd also want to couch a little more on that gymnastics deal I want shine a little more light on that um not to overstep you like we need a little moreal to that that issue had we had the gymnastics head coach come in and talk to us and she brought some very um good points but there were some very good points of being like for them to tear down and set up their whole gymnastics like full setup takes four to six hours for about 15 to 20 people to set up their whole setup and tear it all or just to set it up not tear it down and they were also planning on inviting the wall the K and Philip girls and she thought anywhere from two to possibly up to six
087to eight kids would come on to to this open gym which be held on I want to say it was Friday Monday Monday night in the evening and then Friday mornings which also Friday mornings 10 uses it and it's contracted I don't know if they'd continue their contract in the summer if we did leave it or if not but that was brought up because I talked about that I guess I don't know for sure on that but there was also a lot of negatives that we brought up after like she had a lot of good positives there's a lot of other teams that use the gyms All Summer Long made some really good comments that you can't argue but we had some negatives as a committee that we were worried about like there was a
088lot of safety issues with a lot of community members using the gym and no way for us to Bar all our nice gymnastics equipment away from I'm going to say workers in town that use it all summer long are really hard on stuff at times they don't know how to respect things like that they don't know school property so we we felt really worried about that and on the and it takes up a whole half court which is hard when you want to play full court gym even though there's two it's kind of a shorter court and it's not a full gym for um like adults playing open at open gym and stuff and also one other thing was um oh yeah if we do proceed with doing improvements on our old school and we
089need that space this Su and it can't be in our way we'd have to ask them to take it down Midsummer and it would just be another hassle for us and we have a lot of community members reaching out wanting to walk in the gym and it's in the way and by the end of the day we just came to the agreement that it's just not going to be the best fit for the building committee to recommend that they leave them up all Su long even though they did bring a lot of good points and unarguable points but it was just a that's his direction we decided to go that was our recommendation I guess that's what we did and I think open the gym back and open gym back up now have it yeah
090well like right now I traffic has started and yes we have 42 kids on half court yeah well the present hard it's so that and there's rules around open gyms open gyms cannot be just or a sport until the end of May so it's got to be advertised as an open gym no and um no specific no specifics and I said the present sport has to have priority so right now now if they need to go up in there they're going to go up in there if they're I was in's open to track though right but we use the electrical we use the treadmills we use the power we use the weights we use the U medicine balls so when we had kids we had four stations so we had two stations in the gym
091two stations in the some on the elliptical some on the treadmill and some in the waist so then the kids would rotate through if half of us are here and half of us are there it doesn't work I mean there's some days yes we can do things in here but when we do for stations and weightlifting as one of them or running on Treads or bikes I was at the PowerHouse yesterday evening also and there were a few a couple at least of pretty young children over there on the gymnastics equipment that were just by themselves so I mean then we run the liability issue yeah and all these reasons are very good reasons that's kind of some of the reasons we brought up after the fact of the letting them speak there their part
092and that's why we recommend you to tear it down we would love to accommodate them and we'd love to accommodate every sport we don't we're a small school we don't have the the space to do everything and in the future if we have some facilities change um it's definitely something I want to keep in mind I mean I'm I'm happy to have the program I just don't know how we can do it all at once so that and when were they going to have it I requested that it be down by the 15th and that's all I had R I just want to touch a little more on that it was an issue I wanted to more detail into I kind of rushed through everything so I appreciate that man um unless we have anything
093else out of buildings and grounds we probably should move on um are you guys good with that we we'll move on to curriculum instruction and Technology we met last last week ago a week ago ago oh couple weeks ago maybe we did meet anyway um and we're talking about maybe setting up more of a rotation for going through some of our curriculum some of them a kind of a mess right now some of the new ones they're having some trouble adjusting too um maybe aren't quite as thorough or have all the all the things that they need we're sure yet there's Dr C is looking more into that one specifically but we are look at looking at doing kind of like we're doing a policy audit doing a curriculum audit to where we go through
094them put them on a cycle so that we don't get so far behind in going through our curriculums um just setting up a regular audit on them and just keeping them all as caged as we can kind of the base takeaway from that to add more to that well we also discussed a little bit about the um the Chromebooks that computers that's going to have to be something that we bring up and uh maybe next meeting we'll have numbers and things I think that needs to be an agenda item where wouldn't that be approved by these guys we talked about purchasing Chromebooks for the younger classes for the Chromebooks for the because they are less expensive for the the elementary cards and the up to middle school and then HPS like this for every ninth
095grader and then they'll keep it four years and they're responsible I mean they'll turn it in but then they get the same computer back so then Johnny can't blame Susie for damaging his computer and so forth they get that computer for four years same thing with the middle schooler they get one as a sixth grader and then they keep it through the eight or fifth grade and they keep it through the eighth grade they get HP you're saying they'd get a Chromebook now he just I don't know that's so my thought is we maybe need to make some other decisions now it's going to be more expensive so we've got to think about do we go with the Chrome platform that middle school do we order from that like how he said that's where we
096get them from so I just look when he was talking so we us we've only bought HPS been the lately and we buy through RTI which is the was we just have to look at how much the use the computers in the Middle School to decide who wants to make your money on a HP versus a chomebook I think there would be value for them to have it in middle school so they're well versed in the Microsoft world going into high school that would be a really tough transition to make going six seventh and eighth grade on Chromebooks and then oh you got to write this report now in word and you don't know how to navigate word as a freshman but they go Google and go to Google Docs and that's a lot like
097word so it's I don't think it's that personally I don't think it's that much of a job but something else we talked about that is important it's going to go to the policy um committee and then eventually come here I feel we need to have a policy Kelly and I worked on this with the committee but what is a wall diploma me so we have a lot of we're we're potentially getting more and more students coming coming in part-time with their um homeschooling and so what we decided is in order to get a wall high school diploma the kids will take four classes with us two core classes core means social uh English math social studies science they will not be able to be validic toine or Saluda toine um we would start this this
098year but we grandfather there are kids right now that are in the Sy that are doing this we those kids would be grandfathered in um superintendent the The Homeschool courses would have to have superintendent approval to transcribe them like there are programs that are legit I research or I know quite a few of those there are some programs that are Fly With the Wind programs those would not be um and so we talked about that um we also had a discussion about because there's nothing in any of our policies about if a senior does not pass do they walk across the stadium and get a blank dioma um the committee recommended no these are things that we're going to show up they're going to show up in policy as we do our policy work and
099bring it to the board to approve so those were oh and another thing is we are going to offer another Capstone class it's going to be I know we used to do it now it's coming back it's going to be a requirement so what we'd like to offer it's a Capstone class for our seniors but it's going to have three branches I can either choose a service learning I'm not going to go into deep de detail internship for those kids who just want to work for somebody a service learning would be a project if they want to do something for the community and then or entrepreneurship if I want to go run my own business it'd be business planning and such so um that's going to be something new we're going to start offering as
100well that was kind of the discussion I think that's about it well that that's good good stuff um thank you for that we'll move on to legislation policy and strategic planning have some updates here we have a few our policy audits moving right along yes um we decided to take a trip to DC to learn more we did take a trip to DC to learn more we had some we did have some learning that is for sure um don't know if it was about policy but know it was about legislator we got to we we all of us got to speak as a group to our um two senators and our Congressman Senator th Majority Leader Senator RS and representative Dusty Johnson I was pretty that was pretty good they had a lot of insight
101I was happy with how what they said what how it went I guess they they all showed up they all showed up for about a half hour even though th was very busy but he still showed up I was very impressed with them all spending the time with us the way they did um the conference as a whole from my standpoint wasn't necessarily the best experience just be playing they um they didn't focus a lot on teaching us a lot they focused a lot on fear mongrain and that's what it was um it wasn't a great experience I'm I'm plan on going back so I don't have a lot to come back to the board and like teach you guys or tell you guys great experience like this and we went to this one deal
102and they taught us how to be a better school board how to to be a better teacher help our teachers and well personally I didn't see a lot of that so I'm hoping next time we get a little more but in the past there's always been some really good breakout sessions on um building relationships with your teachers or building relationships with your families or a teacher retention things like that there wasn't a ton of that this time there was some on chronic absenteeism um but mostly it was legislative stuff um for a bipartisan event I can honestly say it did not have a bipartisan feel um and I did bring back all of the reading materials if anybody wants to look through it um so the title this year for the conference was many stories
103One Voice shaping and inclusive tomorrow and uh anyway so I brought all that back if anybody wants to look through it I didn't bring back copies for everybody just brought back one of everything but it was good I felt like it was good especially when we met with our congressmen it ended on a really good I have confidence that our legislators are being truthful with our congressmen are being truthful with us and and no matter what happens to the Department of Ed our impact aid office will be moved to another Division and our funding will continue I do believe it's very important that we show up at the felissa meeting federal land meetings and so I'll be planning to go again this summer but those meetings I think are essential even if I don't even
104if we don't agree with everything that's said at the table they need to know we're there and we're paying attention and waiting on a CR to go through so did it yeah the representative signed it the other night I don't know about Senate to good so far so because we have not received our um 702 which is the land payment for FY 25 um so that needs to go through so with that money there there's a lot of panic I think on the hill as well as other places about the Department of Education and if we as a board can bring any thing back from this meeting um it would be reassurance from our Congressman met the the the dissolving of the Department of Ed if that does happen is not going to affect the
105impact Aid being funded it might go through a different spot but round's office is already working they've been working for six months on a plan um to to restructure that so whether it goes to Health and Human Services or Department of Defense and they don't know yet but they're coming up with different PL that and they've already been working on that for six months sponsoring actually our the other funding pieces that schools are worried might go away they are not going away they're just trying to be more efficient with their resources very adamant there are a lot of programs in the Department of Education that are very valuable and they're not just going to dissolve the department of Ed and good luck to everybody else they're is written into law so it would take a
106majority vote to even get of it and it's not even it's not even being brought up for question and we're fortunate I think here in wall that our fund balances are healthy enough that if we end up let's say not getting their our our payment this fiscal year and we'll eventually get it it's just when and we'll be fine whereas some schools potentially would not be fine you know so if us waiting to get that land payment in next year we' just basically probably get too and it would we would be we fine Financial sta another thing that I think is important to understand too is that project 20125 was written by Outsiders and when we mentioned that our felissa was pegged in there as a possible cut our three congressmen kind of laughed at
107us they said what are you talk I mean they kind of laughed as they haven't even read it well project 2025 is written by the Heritage Foundation and it is not Trump's budget policy which a lot of people think that it is he's pulled some pieces out of there on that he's liked but that could be said for anything um you know that they pulled pieces from so the fact that that our specific funding for 702 was mentioned in that project 2025 they did not at all seem to serve out and so that was comforting to us I do want to shout out the um director of the impact the impact a director I can't remember her name that you she was probably the best speaker of the whole conference and she's probably the one
108getting probably directed targeted the most out of any ofone in the conference it was her and she had best upbeat positive attitude about it they're doing the best they can she not worried at all no the department of government efficiency the Doge Department everybody's hearing about has already been through the office of impact Aid um they did cut two contracts but again those were brought up in the meeting that we had with the congressman and they said um Senator rounds actually sits on the do committee which a lot of people I didn't know that going into that deal either but he said you know justify it send us an email be in contact with us we'll see what we can do to get um that that back so that was also good to hear that
109just because they go in there and act something doesn't mean that it's just gone forever it just takes a little more leg work to kind of justify what you need and why you know what it does what you need it for and they are very open to Bringing things back and they said within he was telling within two weeks if you fill out the form and submitted the Doge or whatever committee within two weeks they usually are responding and getting you back up and ready so it's not months it's it's a weeks very that which with the small increase we're getting this year might be the way we have to deal with our so not the not a great conference but good um experience and Hill meetings I think we're very positive this year yeah
110the only reason I say it wasn't that because I didn't have nothing to bring really exciting to bring back to you so but I guess that's the policy thank you guys for all that that's uh yeah interesting stuff indeed anything else along those lines okay next week the will be here she's meeting us oh she's coming in person y so we'll meet with our attorney in person next week and she is also um and not only with just our um policy she has she's assessing all of and doing an audit on all of her contracts so all contracts going into next school year or next pistol year will look different essentially they'll probably say this a lot of the same things but since we're so what they'll be doing is our contracts will be uh
111not contradictory to our policies and our handbooks and stuff so um I don't want staff or an admin or teachers to worry about that it's just everything's going to start looking the same and we're going to start working more systematically that's what we have okay all right on to Career Development scholarship and marketing we've got anything there we have not met not do we need to what are the two committees that have the back Tyrell and I would like to switch to those commit all right well nothing there um we're going to move on to number 15 student parent student and parent communication platform discussion um this is a oh did I did I cut in on somebody nope okay so um th this is one we wanted to just have some disc discussion on
112and um anybody can can kind of provide some input um it was brought to our attention that um you know with various Sports coaches parents kids they're using various different uh communication platforms essentially uh to communicate with each other in terms of um scheduling practices open gyms things of that nature and uh just trying to find a way to get everybody on on the same page that uh perhaps we can use a platform that we all agree on um or maybe there's a better way to do that so we don't have multiple different platforms for kids on their phones um parents so on and so forth uh so I just thought I guess we we'd have a little discussion regarding that right I just don't I don't know if we can dictate what coaches use
113specifically or or teachers or anything that has to do with extracurricular activities but um I just there's certain kids that have cell phones there's certain kids that don't have cell phones and I think communication wise we just need to unify that down to something that's simple um I don't agree with Snapchat as a form of communication with your with children or in between children and adults I guess um I know we've used in the past um I know track has adopted a new one just because I have a child in that this year and I know in order to get onto some of these apps um you have to be 18 years old so there's that like if we have children that do have cell phones and can get on that are are we encouraging
114them to lie about their age so they're able to be on this app or you know it just needs to be a simplified system I think and I like I said I don't know if we can dictate that but I think it definitely needs to be a conversation there is something that our music group at church uses not group me but there's something like that there are some other pieces and maybe I should research it I'm not a fan of a text either I I'll be honest I don't find it professional when staff text kids now maybe you guys say we are moving into 2025 and we don't see that as unprofessional and if that's okay but um here's where I'm going with this I don't like it when I want it done professionally parents
115are texting the secretary to say their kids aren't going to be in school no that should go through a telephone call or an email um in my mind and and maybe if you say Sally our directive is to figure something out and we need to all be on the same page I'll go and do a little research I'll I'll kind of interview some coaches some kid kind of figure out what will and will won't won't work and we'll just make it consistent across the board are we at that point where we need to have that is there a reason why we can't use the remind app for that because I know like some teachers send reminders through the mind app like is there a reason that that's a great sign up to be that yeah
116like a has the the remind so the kids sign up whenever they sign up for the classroom the teachers have it on like the first day of whatever they go in and they the kids can sign up and the parent can sign up you know for those um Ashley K for examp send out eth graders have a math test tomorrow or Friday or Thursday be studying um these isls are du for extra credit on Thursday like they said those out why can't we just use that across the do we pay for that um what what's the history behind the haia oh I I don't know anything about that is that we' we've used it because for practice it gives you a practice schedule and games and everything you can put put all that it's essentially
117an activity chat that the coach can be the coach and the coach says this out it goes to all the parents goes to the kids no okay you can also check in practices like if you're planning on being there or if you're planning on not being there well so it's in activities what I hear you guys saying is we need something for everything supposedly the difference between the group me and invite you to talk is and we have her talk yes the community is not supposed to talk unless we invite them to Talked by ra ashy you have share Rachel what you about supposedly the difference between the haa and the group me is if you do not have a smartphone you can access the group Me by web browser so if we have kids
118who don't have a smartphone and they can supposedly log in through a computer I have not personally done that but supposedly that's the difference for them to be able to get notifications as they can get in through a web browser versus a smartphone last year just speaking specifically only to track we had a student athlete who did not have a smartphone and so parent was on the haia app and when things changed the kid didn't know because the parent was the one who had the app on their phone and they couldn't see what was happening because it was off school day so they weren't even in the to get a notification on something like that and so that was supposedly the difference of Group Me versus haia girls basketball has used haia high school volleyball
119did junior high volleyball did I me it worked great there was youth uses that I there was it did work great but supposedly that's the main difference I personally have not tried it to see if it how to do it on a web browser but you want me to go look at those two haia and REM mind and just make sure that the haia doesn't have the capability that we need if we're already kind of used to that but then it's probably going to be an expectation of all activities just here's one thing on this conversation you guys I am this close to locking all Middle School bones in fact today I took them away from all the eighth graders for half a day your principal should not have to have kids in your office
120all day long because of teleports they are so used to picking up a phone and taking a picture it does not even cross their mind that that is not right and and so yeah they're videoing they're taking pictures and and they're fighting over today it was a little spit spat old hair and such trying to get to a picture so are we not so I don't know how this all fits together but it needs to be control in a controlled environment I feel coming from a school and the liabilities we have on that note then are we not utilizing the no cell phones in the classroom yeah this was between this was before before school they were in the classroom with the Bell hadn't run yet so it was all legit but that's why I'm
121just saying everything I've dealt with is at lunchtime or in between classes so that's where we're at cell phones are all in the pocket when I went to the classroom and I just they told me what had happened I said I just am not we're done with this so they're going to stay here in those pockets for the rest of the day and um the only way you'll get them is when you're going home you come in and get it from the teacher so she just kept them in those pockets all day for the rest of the day that was a little bit before lines when that happen so I told them the next step is lock them up and you guys I'll be honest and Mrs Myers was with me she said that's the
122last thing Dr Sally wants or needs to do because that's a whole another management PE takes a lot of work unlocking and locking so this is a conversation to be had with just where we're at in today's world and and our liability you know the Cyber stuff out there is crazy so I want to find something that's fairly safe if we're going to push it out can you look at those to may visit with and see if there's a reason we need an age appropriate I mean what level of communication are we using for Middle School versus high school who are a little more independent have their vehicles you know something that parents have access to as well as the kids without having to laugh about your age and because it does seem to be
123the struggles we've been having with the phone stuff too is I know the other one was was high school stuff but this is been Middle School L well yeah I might sound really out of touch here and so I don't mean this this way at all but I'm I'm trying to remember like back to when I was in sports or back in track how did and this wasn't that long ago how did how did I know what to do and where to go I mean SCH have to have everything gratifi you know right now we don't plan ahead and so everything is just this quick and we planned ahead we had schedules we had we used our telephones and we called if we had a question you probably called your friend to see if you
124were missing something yeah I mean I I think I think we did I guess I just remembered the schedules being a little more rigid and then you'd have a blizzard and obviously practice isn't going to happen tonight or you know what I mean I just um I don't know I don't know what the answer is and I don't think this is a board decision this is something that that I think admin comes up with their their reasoning for it's just something worth discussing so agree yeah yeah all right yeah does anybody else have anything else to add here all right if if not we we're gonna move on so um we'll move on to number 16 Department of Health Public Health Services discussion um this is something that I guess I wanted your guys's input
125it's one of the one of your pages here so the public health nurse writes up kind of what their plan is and Chuck please please add in um because now I'm not even seeing it recommended these this is kind of the services they will provide for this upcoming year and they need us to send this back um normally in that middle part we do the vision screening the one piece we were kind of that fluoride so if you notice oral health screening with Fluoride Varnish application of on consent in grades K 1 third fifth seventh and any child referred um I don't think that's what we should well and that's my question to you guys is I guess I want you to approve what we what we do here um these check marks are what
126they put on there as suggestions so don't think that I have done this ahead of time um the hearing we've done before haven't we Mr sakora we' done vision and hearing and they have done scoliosis but I don't think that that's on there anymore it's on the bottom but it's only uh they what did she say something about that it's not a recommended one anymore or that's but I read somewhere whatever we have in the Gray we've done except for the oral the florite varnish my opinion on that is if we're looking in they're doing eye checks they're doing Security checks but when we start giving kids things that well that's they got to get permission from the parents to and the nurse is doing it I see I look at it like a a
127blue vaccine which I don't think we should do here either but that's me well but if that but it's a parent thing that it's their choice they fill out I know but the problem my problem with that is is that so much that this stuff goes home in the beginning of the year when everything else goes home and parents don't read things they just go through and sign their name at the bottom of everything and then we get in it with one of those parents that still comes back to the parents have to get permission and I'm not going to tell you how to do it or you how to do it or anyone's parent how to do it to their kids but if I give permission and I want the school to do this
128is you know it's free right that's what I'm saying some families can afford like a floride treatment they don't get to go to the dentist then whether or not you agree or I agree with it they have the right to choose I do agree with you that sometimes it goes out right away and they just yada yada yada but that's on them you know and if they come back and we'll have it on file that they signed it I mean except that my argument would be vision and hearing are necessary for school for Learning and uh fluide is not thing but we do know this is one thing we do know we have a I'm not saying wall but overall um a lot of kids are that are sick it often times comes back to
129bad teeth and the teeth is so often where you don't have insurance and so gets guess what doesn't get taken care of is their teeth I'm not saying fluoride is the answer to that I'm just saying saying tooth decay causes a lot of sickness because there's a lot of infection going through the body there's a lot of controversy with fluoride I don't know if we want to deal with it as a school I would one thing I'd like to add because I I don't necessarily have a problem with them doing it there but I actually think that you should have to sign your kid up to get it he's signed out until you sign him up you know mean it says here parents will need so here's what the nurse explained to me in an
130email I was going to say I don't see it on here but in the email she says parents will need to provide consent to have fluide garnish applied to their child's teeth if they wish to have that completed and the Department of Health is looking at having a website for parents to review and sign if so that I don't know if that means it's done and that's the way it'll be or it just says is looking at having well this I'm I'm meaning I guess maybe we're seeing the same thing I'm meaning I shouldn't have to opt my kid out and I'm I'm thinking we're talking about the same thing he's AO so unless I fill this out my kid doesn't get I screening hearing that right separate you've got to opt out of the
131hearing and the vision and that oh okay what about oral oral that's opt in that would be opt in yeah kind of like a a flu shot yeah and if you want to Pro if you want us to make sure that's said that way I think we could probably I think it need do that in our handbooks we have it big letters you you don't want your child to be screened with okay in the hearing you have to opt out but um and we do get a few right yeah no I mean that's not a ton but most of the time we used to have when we they signed it when they had a sign to oan they signed that they wanted to have their child screen but the results sent to them and not
132given to the school that's that's what we saw mostly and the parents got that information anyway so uh but the uh we have a we do have a or I have been talking with Kelly sundall I if I talk to Sally or Amy about there there's we're trying to think of a way to get around people just initialing and signing stuff because when you're here that's all I do I mean you could you could put your you know sell your car to somebody and they you got mult multiple children they would just sign it and go yeah but that is that is concerning it's kind of like when I get my when I put a new app on my phone or on the computer go have to read the whole thing or do I just
133click I agree with the conditions so but there there so much stuff and we're trying to figure out a way I guess we have discussed briefly a way to do stuff so that the parents have to read what they're signing and agreeing to and I'm kind of a Believer if you don't want to take the time to read it you want to sign off I have documentation that you signed off and it's your problem that you didn't pay we're trying to do it so that they don't have so many pages because you know in one book you've got two pages you got a sign another book you have one and we're trying to figure out a way to make all that so it's all in one page with you so the rest of it you
134guys down at the bottom the health curriculum I know that um I I don't think we've done the vaping piece and I guess I don't know if that's new we haven't done that while we've been here while I've been here now the the growth and development I know Kelly does that she's always in there um with the boys and the girls that's what they do in fifth grade I believe you know the puberty visit and it's with the nurse and Mrs sundall Right and so that's called that always changing and growing up um they split them to that right yes yes like all the girls go and they talk and all the boys go and they yes yes it is not together and I am really kind of picky about we talk about pictures they
135see I I tell Kelly I want to see stuff before it's shared with kids um so this she wrote me in this email new is to catch my breath and the catch Healthy Smiles curriculum the top programs also new sounds like she's being trained too um so I I don't know anything Catch My Breath looks like it's about yeah vaping a e [Music] cigarettes that's great on up starting at a younger and younger age so I think those are the appropriate grade levels for the bab what is the punishment school for baby it does get can I ask that me thrown out for having the it's in the handbook I read the suspended third gr third grader did you which grade third gr is just discussion or doing that's we have she's waiting for us
136to because she's trying to write a contract for um yeah we need to I guess I need to know what to I've got the opt out and the opt in for those are we okay with this education that catches Healthy Smiles it looks like it's just teaching kids the I'm I'm good with everything but I think it should be an opt in we need to make sure it's an opt in for the uh for the fluoride and stuff um that's and it is and I okay but I would yeah because anything they get anything they adest medically you have to get permission okay so I'll make a motion then to um have it be uh opt in for the ingestion just like mror said which is a given it sounds like and the all the
137recommended classes and you anything else s we do things a little different here which is fine we discuss and then we I think I think we have to vote do we isn't this wouldn't this just be consent to her I don't I don't think we need to put to opt in for the floor because that's part of the part of it yeah okay so basically just make a motion to approve the public health nursing school Services okay because it is a contract isn't it okay well I'll second all right we've got a motion we've got a second and any other discussion in terms of our Public Health Services discussion tonight if none all in favor say I I I'll oppose same sign motion passes to approve our department of health and public services um agreement
138um all right with that we're going to move on to number 17 2025 and 2026 school calendar approval I knew I know it's getting long but we've got important things so I hope to keep your attention here for a little bit longer um in front of you you do have next year's calendar like I said I worked hard to put the details in in this um we do not have any specific days in our negotiated agreement um like we looked on the present one um so we have enough hours here like I said I'm going to just review a little bit I took out from this present Year's calendar I took out half days except for the one right before Thanksgiving um just because on a 4 Day schedule I would love to have more
139time before Thanksgiving but we can't take much more time so we are going to take a half a day that day right before Thanksgiving 2m oh I'm sorry it is at 2 pm Chang colors on it it's a 2 pm um Christmas to get that to get a good vacation and I like to give kids a good vacation there because we have split families and that's a time when a lot of times they go to another parent and if we just have a day or two there that I mean a lot of kids are gone there I like to do that if we can we can if we go to one Friday so I put on there the um I never heard anything from staff I kicked this out to staff and said look at
140it I haven't heard anything from board members the yellow are the teacher um meeting days I want four days there at the end like in May there I want four full days because I do um at the middle school at the high school we do final exams first two days we do a big reviews on both days and then we do testing um I'd recommend your approval of this calendar for next year as you can see I've also got the midterm dates put in there the only thing I don't have on here you guys is the parent teacher day or dayses I'm still a little bit up in the air I've had a lot of requests to consider a one day where we'd let out earlier and we would um have like an event from
1412 to eight and my upper level would really like a gymnasium type I liked it as a parent because I could see who was free and I could I was more efficient with my time instead of running up and down the Halls um I'd like to mention though the only bad thing with that I'm not saying none of my kids have been this way but but if you have a kid who's struggling are are you saying high school or it was just high school would be in the gym or be middle school high school because we share teachers but if you need to have a more detailed conversation you set up for you know what but but I don't know if that's where the conversation my point is that's just not written exactly what day
142but I do have the weeks of when we need to have those my concern is just one day don't might not be able to make it and then they'll think that they can't come in at two days there's a more a chance that and I and I know teachers should call and parents should call but that doesn't happen all the time what did the teachers at did they say anything of you about this about the teut conferences thank you I put out a survey and like I said I had quite a few that want and quite a few of the upper level would like in the gym the elementary would still um do it we can do that in the gym we've done that before where they had the lunch tables and it's we can
143talk about that next well that can be next fall when yes we've got the weeks here when we need to do it I'll make a motion to approve the 2526 calendar one second got a motion one other thing I did put in there if you notice is blue and I'm going to stick with this I put it in the calendar we will have Friday school on those things and and I will have a teacher will pay somebody but they're going to if you notice down there 8:00 to 11:30 and that's for kids that need extra help it could be anything it could be a kid who's gone that's need to take some tests it could be the other day Mrs Myers was in working with a student who's just overwhelmed and she just worked bit
144by bit with a student I love that s um we send reminders out for those like is can we send the remind out just because I think were there only it's not consistently like the third Friday of the month or whatever I just because I sent my kids up here I know one weekend and I thought it was Friday Academy it was teacher and every Friday did do you know the history when they just they just quit doing it every Friday we quit do it when Title 2 got cut think was title 2 one of the title program title two is a professional development but it was probably payment because then you could use it to pay teachers then come in kids are not always the ball about communicating that so I tried to do
145um what I think I I just P the teachers need to and back then um for the ones the teachers did contact parents when they needed to because it switched to um we used to have it every week and then we switched it to only only if needed but if Rachel needed to have a student come in she made contact with a guard parent guardian and they confirmed it and then then the teacher would come in and we would and if and if we had you know the kids still didn't show up the teacher still got paid but that that way we knew that the parents knew and the kidss knew and that way when car goes home we tell her mom she needs to go in Friday get some test done she we don't
146have you can still call a teacher and say I need Johnny to come work with Mrs so and so yeah even if it's not scheduled but these will be scheduled find another time during the day okay all right uh do we have a motion on this one second yeah motion ready oh sorry should I talk about an hour later in my recort don't talk about it at all I have to does it protain the calendar not to this calendar let approve this Okay so we've got a we've got a motion in a second any other discussion all in favor say I I I'll oppose same sign motion motion passes to approve our 2025 2026 school calendar um all right with that we move on to item number 18 um superintendent evaluation discussion got this one
147on here just to let everybody know tonight we're doing our superintendent evaluations as a group um we will discuss and present um and so yeah that's just for informational purposes um shouldn't be a lot of discussion there we'll move on to number 19 um Clover First Interstate Bank credit card kiosk discussion okay so um one thing and we don't have to make any decisions tonight necessarily just for the sake of time but what I would like to start doing if not um hopefully in April sometime um as we all know we're going into a world where people don't carry cash and so what I'd like to do and I've included um in front of you the places to start offering um credit card payments at concession stands and in the office for um the PowerHouse
148for um having our was Department be able to send out invoices and being able to pay for was bills um with a credit card or debit card and um I've had a few calls with um Clover is the vendor but they work closely with First Interstate Bank or First State Bank Works in Clover and so basically since we've bank with First Interstate Bank they will be also our um to help with any problems we may have help me hope if I'm not explaining it this well if rather than us going through a vendor like sper or something like that which has is very upt to get hacked or you know have any those type of fraudulent type of things so what it would be it would be we could purchase the equipment or we could
149have a 48 month subscription I would recommend we would do a subscription to whichever device we choose just because if there's any updates or if there's any damage or something has to be replace with the subscription they will replace it for you if we purchase it then we would have to pay for the purchase of a new device um what I'm looking at is the Clover Flex pocket I believe um one I believe is has a receipt and one so the Clover Flex has a receipt option the Clover Flex pocket does not and I'm kind of pointing that in my head a little bit too because we might need the receipt but we can also generate a receipt on our own if we need to but that price difference pretty much a schol but I
150I mean everywhere we accept cash I'd like to be able to accept cards the only thing I have to check is um and I just thought of this today is I know the state for South Dakota high school activities associations has a vendor that they use for um accepting payment or gate but I'm not sure if that's including just regular season games or if it's only for like um region or state stuff like that so I'll check on that to see if we can use our own chosen vendor um but one thing um we'd also need to decide and you guys would need to decide if we want to um as a district eat the fees that are um added when you do have a credit card swipe or if we want to pass that
151on to the um customer or but what I would recommend and it's completely up to you is that we do charge past that fee on to the customer we take this a full fisal year to see how much fees that are even incured it's kind of impossible for me to like have a cisal ball to see how many people are going to use a credit card because people might still want to do cash or check because it's free um and then decide later on if that's a minuscule amount to be able to um eat as a district or not so um what I'm thinking is though the let's pocket or Generation 4 and probably more than one device probably two and then because then we can have one at the gate and one at the
152concession at those type of things and then they we would keep both of them in the office when it's not an activity and then probably just a flat rate pricing structure which is number three I know the state legislature did pass something that we must continue to which which I completely think we should regard there are other school districts that use this system Watertown I know does and I think there was another one she said but I don't if you guys go through the coffee um shop here in town that little device it's like that yeah that's yeah um some of the things included in this and I can just say for my retail side of this the reporting is very detailed so Amy can pull reports on here she can do inventory here from
153her desktop app she can grant access to say concessions or um you know they can build a concessions app inside there to where they they're going to use it there and they can click hot dog or pretzel or popcorn and it gives your totals and everything like that but it would they would click on concessions and that's be a use for or wasp and then she can go in there and build her invoices things like that are in the office at the PowerHouse you know so they build the these apps inside of there so it's not like Jen Jennifer and Kylie have to go through there and sort through hot dogs and ships to get to Powerhouse membership it's very very they're very user friendly and they're very customizable um even to to schools there's
154restaurants and all kinds of businesses that use them but they are very friendly for these things too and I even thought about buing this C mini as a more um larger device even doing that at the concession um I'm not saying that anybody's been dishonest when working with cash or check I'm not I don't have any sus I don't suspect that but it's just you always hear during our audit there's a segregation of Duties and there's only one of me so I think I mean that will not go away that finding on the audit but I'm just saying that this is just a way to be more systematic we can print reports that show well where's this $300 that are you know just a way for us checks and balances when there's only one of
155me well in this system correct me if I'm wrong hope is real time so the minute it goes right to the account there's no so it'll batch it does daily batching and from what they've explained I will be able to it might take some time for me to figure it out but I'll be able to you know prices includes the training and the you know the resources and then for Interstate Bank actually is the contact for any um technical issues that way we actually have more contacts into that world that are just instantaneous 247 support um than even the the sales reps do so if they're at a basketball game and they have an issue Amy can call me and I have a 247 hotline that they can get back and and the reason I
156want to start it now or sooner than just and when school starts is just so myself the office staff can get used to the system before it's crazy when we're exempting laptop fees those type of things that is all at one time usually during the weekend year so uh there was also um like QR codes or things that buttons that they can add um to where you could pay for things on the website so Powerhouse memberships things like that can all be paid online I don't know how like the key issuing part of that would work but just things to discuss and things to think about so if you're okay with it I'm I I will probably proceed and then if there's an actual contract that needs to be officially approved I'll bring it next
157meeting but there question about there's a lot of numbers and options and maybe I discussed it when I stepped out but what is the price like what you're looking at doing two of them I get p k yep and what just tell me the number that you were um suggesting us do so we would do the subscription and not the purchase because if we do a subscription that would um that would help with any if it got broke or if it need to be replaced where if we purchased it it would be um something that we would have to worry about replacing um I'm thinking either the Clover Flex pocket or the flex Gen 4 and then the Clover mini potentially um I just I I'm going to kind of get some more detailed numbers
158and all inclusive um and then I want to have a contract for you guys next month but I would really like to I did look I know some um neighboring schools accept square and I that's how this whole conversation and then um I didn't realize that square was not safe so just some banking knowledge there square is the number one hacked um payment system that we that that pretty much is out there so it's very UNS safe but more than even on that note um the Clover package that offers through for State Bank they do a meat or beet anyways so like as far as rate goes with square they will they will match it or beat it but and then it's just easy customer support because we I do business with them almost on
159the daily so um if you're okay with that I'll just proceed and bring you hard data next month so real quick if we went monthly with the subscription that's like a $375 excuse me $275 difference in cost on just the flex pocket the way it looks fiscally it would be more responsible for us to purchase them except if you break it there's no insurance on that they they offer if the nurse upgrades we have to pay for that and if your systemof upgrades that's why they do the lease option and then your system upgrades are they give you right but so for 48 months do we have to hold onto that for minimum 48 months or is it in 24 months we they pop a new flex Gen 5 and we keep the same one
160or we can immediately upgrade but how I understood it when she explained we would get the upgraded device um I don't know how often so we in school finance and and what we do with a lot of the services we have it's subscription for many many things so this method is not new to us even if it is cost benefit to buy it it's just the sheer fact of Maintenance and replacement and stuff we don't want to have that risk of a large purchase later but I mean mean this one isn't a huge risk as far as like I will be bringing to you another um contract that was proposed to me that has a huge risk so and then the limited time rebate promotions if we're getting two devic the $750 rebate and is
161the rebate only happen on full purchase or did that happen on the 48 month subscription I not sure on that I don't know I would have to find out I will ask though if I could put my two cents in um I would prefer that we start with the subscription right now because we are going to have a lot of people handling that's we'll have kids at the concession stand handling we'll have people at the gates out on the football field handleing it and just afraid that when you have to hold stuff things get dropped because that's why they have those special things for your phone because things get dropped and no I absolutely agree with you Chuck my only question is because I I liken this to a cell phone yeah essentially I will
162double check there's got to be there has to be some sort of an insurance option okay you would think I'll ask where did you $270 difference uh because it's $38 a month and I just did that times 48 months I should have done that I'm sorry oh for the for the FX pocket yeah but for the Gen 4 for the jet 4 it's 20 bucks so then for the Clover mini it's 400 yeah 20 spot so yeah for the flex for the Gen 4 it's only what I will ask though is I'll I'll get so this is just uh okay Amy you can go further and I'll get you moreo um but I'll ask about the insurance and and then the rebates and you'll get more information I'm sorry this one kind of took a
163back burner when I'll things but um we're I would like to implement it in April our next meeting is April night so we'll have of time we been after having so thank you yep okay all right thank you very much um that we'll move on to number 20 elementary principal report he Monday you should have received a copy of the Career Tech Ed report card for the district and I've got some hard copies I don't remember who took these the last time so I'll give to you and the last report card that I have now to do is the school safety one I don't that was supposed to be up in February but it's not up yet so hopefully I can get that done before the end of the school year okay we're getting to
164the end of the school year and last year um around this time I asked you guys to think about doing summer school again we usually have students we open it up for students in grades kindergarten through 8 um we usually don't have anybody I think sixth grade is the oldest we've ever had come due to that over the summer it's four weeks long four days a week and I don't want you to vote or say anything now I'll just take the month and think about it and then next month we'll come back and and um discuss it and the reason we don't do 9 through 12 is because uh we talked about it like 15 20 years ago and people started thinking it would be a credit recovery and we don't have people who can
165teach to make it for credit recovery if that's something that you guys want to do look into that I kids work and are busy in the slummer and I doubt they don't do that so our kindergarten screening is April 14th I sent a flyer out through emails and remind it was put on Facebook and after that day we'll have a better education of how many students we might be come might be coming in at that time also on April 14th we have our spring concert starts at 6 or 6:30 6 well hopefully we'll have there K K12 classic rock okay and we were supposed to have our F familyfriendly walkthrough in February but it was postponed due to the weather and that activity has been rescheduled for Wednesday April 16th from 12:30 p.m. to 3:30
166and I will be resending invitations out to the community to be involved with that I want to congratulate boys basketball team on their trip to the DET tourament and I wish them good luck and that's in my report you have any questions the summer school teachers is that just a volunteer basis or how do you guys decide we we send out I send out a who's interested and usually what we do or what we've done in the past is um the last people who've done it the last couple years are always the same and they've done a good job so if they're interested me just have them come back don't have to allow people interested in taking that so Chuck and I can work on dollars too on how much that would cost us so
167it's pretty straightforward calculations there's any money left we'll use that it's not then it's think we usually use investor funds some um yeah we've used eser buter no long so we'll I think they'll probably be a little title but we'll get that for sure you thank you all right thank you Chuck with that we'll move on to number 21 business manager report all right so as you know we will not have a school board election in April um however we only had and hope was our only um petition that we received so we do have an open spot on the board that you will need to appoint so I have had um I believe I've sent it to um two interested folks so you as a board will need to decide how you would like
168to proceed with appointing that person uh when a person is appointed they'll be appointed for only one year they'll have if they wish to continue on the board they'll have to turn in a petition and go through an election process if it that following year and then they will still stay on that same election cycle so it' be another two years okay so like when that person would come off it would be with hope again or at Hope ran again we have a process of how we appoint we have not had one in the past it's been kind of since I've been here there hasn't been Carol and you were on we pointed some didn't we didn't we have people come in and we kind of interviewed the people who were interested and then so
169you interested then why didn't they run for board is my question and then I want to say do we have a process so we make sure that we appoint I don't know I just I know I've heard some scuttlebutt around that maybe we haven't done it always the best way and so I don't know what that's up to the board on how they do this so this is a decision you'll have to make now has to be done by June meeting or may well it would have to be done before the July meeting because that would be their first official meeting so I want you guys to think about it and then we can I might put that on as an agenda item next month and a process but just that's I mean we don't
170have to do today so I think they ad sorry oh there was a little delay I couldn't hear you I'm sorry go Chuck in the past we put the advertisement out that there was an opening on the school board and anybody who was interested me need to come to the school board meeting and then there was a time where the school board sat down and talked I don't think there were any questions that were um prepar pred you remember and then we just talked about it and then we went into executive session in the board decided from there so if you'd like we can make an agenda item next month and you can have a more and you guys can decide the process you want to take is that cool then we deci come in
171the May meeting we yep okay wait Rich did I hear you mention that maybe we should ask Wade I think we should ask Wade if he's seen you know we have two people volunteer for something like this after there's been no no uh no election you know what I mean just if if he's got any ideas I guess I can I'll share with that with you ahead of time and then we can discuss it at I think if you got more than one why didn't we have an election and I know there are I think or do they not want to fill out uh TI I think no I think it was just being undecided not knowing for sure whether they did for sure or not time ran out it's my yes I don't know
172um all right the other thing I had and I should have made in an agenda item but this is um another thing that kind of fell off my radar so our copers across around the school so like we have one in the office the big one and then we have one in the high school Wing one right here and um one in the elementary the one in the elementary if you remember had the damage so this was when we have a big risk when we don't want to have to pay for a new one so we're on a lease on all these copy machines granted it would have cost we would have had um it would have an insurance claim but you have DS and stuff but anyways so we this is a 5year lease
173we're on year four but if we were to go with A and B business again they would drop that last year of the lease so we could get machines now so we have a few options um one would be to get similar machines they're Shas um I mean they're Like Apples to Apples just the newest um option it would decrease $63 a month to go with those type of questions what I would like and it's a little bit more would be um it's a RICO it's called we used to have Ricos before these these are I I don't know I'm speaking for myself but if you want to chime in you can no one likes the tshas the Ricos are nicer so they are more money it'd be $70 more a month for our lease
174now we can just say pause and just wait and revisit this next year and just go through the five years if we want um he did say but this is a Salesman um that with the tariffs they're potentially going up after March so if we want to go this route he would have to let we would have to let him know but I mean all the charges and everything start till after the 1 of July so's the two prices you say $70 more per month or is it from one price to $70 a month no it's $72 more than what we pay now okay can get any more like it's pretty much um he said these um there was two actually two Rico option one was a little faster than the ones like just comparing
175it to what we have I mean and when we're saying faster we're talking like 30 seconds out of a sh and it so one of the problems we have with these Tas is how they transfer paper and when you reload the paper that is a continual problem that we have with students and staff and it's just it's comp it's not complicated but it somehow is for people to figure out how to use it that would stay the same um it' be a little bit faster other and then there's another option for which would be faster as well but it's even more a month it was like 10 and some I don't even want to go with that route because he said it would be more than what we would need so I'm not even going
176to present that to you but the other Rico it is a little slower it's like 30 seconds lower but it has individual paper Chambers so we won't have the issues of that will continually have but the Mach but I I haven't done any price checking and we've always worked with a& B I can look at other companies um if we were to go you wanted me to shop around I would have we'd have to wait till next year but I have a Reco I we liked the Ricos when we got new ones it was just because they're old we used to purchase we used to buy the machines that's capital expenses um I've had a lot of success with the lease option but I would I would recommend a lease I mean it PID for
177all your t y so you would so every month you pay the fee if we were to buy we would still have to have a agreement regardless but this like the the copers talk to aamb B and they send us cartridges and all the things we need automatically we don't even have to call them they just show up in the mail and we're like oh we're almost out of blacking obviously kind of a thing um I'm really okay with either option if you want to wait or if we to go this route um I'd like to stay with a&v just because the software it had the software we know the software it's called paper cut is it's a software that we use to send the the the print job to the printer how it spits
178it out with our new technology transitioning I just feel like that would be the best way to go but I'm going to leave this one up to you what would you like me to do because I need a decision today or tonight how much more year is it so the RICO would be $63 a month more okay so or no you said 70 a month more $63 left less a month for the tsha $70 more a month for the so the Tosha would save we would spend $756 less a year the RICO we would spend $840 more a year so over the course of a year it's a five over the course of the five years it's $378 in savings going with Toshiba it's $4,200 more to go with the RICO so it's a swing
179of almost $8,000 over five years oh which one you said for the separate compartments that's the Reco the more expensive option the more expensive would you like to chime in I hate the things that we use right now the Fixit man is here more than he's not one one the one thing is if you send something to the printer sometimes it doesn't print because the page that you send to the printer is for a bigger page than what's in the machine machine and so it doesn't print the other thing I don't like is sometimes when I put something in the top to scan I expect it to come out like you know like this you don't scan it supposed to come out but it comes out this way it's just little I have to do
180it again little minuscule annoyances and then and then I have to be careful where I'm standing because then I'm afraid some student might walk by and hear Rachel swearing about it Rachel would you like a thumbs up or a thumbs down on the tashiba printers I mean it works yeah they they work but there's a lot of times where you have to fix something or you have to redo something and so if we we could still be in the same spot next year who knows what pricing will be but that includ how many printers are in the building that includes all of them yeah what about the we just got brand new we don't so we were just when the construction happened and it ruined one of them theyve replaced it and we didn't that
181was no money out of our pocket but that would go back so it's not like we keep these that doesn't like the lease wouldn't cover something like that like if one of our kids decided to jump up on it just for fun and bust it does the lease replace it does it come with it that's when our um I would assume our our property insurance would come in if if we completely if it was a bad okay but like if it was the machine was bad and it broke down we'd get a new one you know it but if if it was someone like kick in it and the damage in it that would be on us just like it was when we had the leak which that's very likely with so I don't know
182I mean it's the risk you guys want to take because it he's said they will be going up after the end of this month if we don't decide they'll be coming down after down we get S there and all the ter I don't know I that's just it it's like that's where it's like I don't want to but at the end of the day we're not the ones using it so it's ease of staff and Improvement of the flow of efficiency come with upgrade that holds three different four sizes of paper like you were saying saying it is print two or three different sizes of paper whatever one you choose yeah it has different compartments I mean that's the biggest problem upgade so I don't think you just you don't need a motion I don't
183believe right it will be a lease so if you're I mean we probably won't get the official document till to sign until later but if you're okay with it and give me the consensus to go with it you'll approve the official document next month how's that I guess I'm fine going at the Reco that's what I use at work I really like it I think we probably use it a lot I mean it's a high use situation so I'm I'm in favor of spending the money and doing it if you think it's worth it what you also got to remember here is the kids are using you know we technology so the kids are using them constantly sure just okay I'll go with it and then we'll bring you the official stuff next month okay
184I promised that I don't know okay thank you very much Amy um with that we're gonna move on to number 21 superintendent 6 through2 principal report okay stay with me one thing that I think we really need to pay attention to and we'll get it out of the way is this coming week we know that the boys team made it to State um I'm a Believer in treating kids fairly we didn't let school out for State wrestling so I'm going to Retro if kids from the family went which we did have some family members go I am going to exempt their absence if they went to watch a family member if we choose to not have school on Thursday the admin has talked about it our recommendation is that we would not have school on
185Thursday because we know there's going to be so many people leaving probably we were supposed to have a professional development on Friday we would like to move that to Thursday all staff will be not all staff teachers um there is some very important information that I'm going to share with K12 staff as a part of it but Mrs Myers and I will do a recording of that and part of the makeup the staff who miss it will have to uh make it up they'll come in um so Thursday with Thursday next Thursday would look like if you approve it would be 8 to3 for the staff who are here um and it would be a professional development um we've got about a half a day plan for them and then the rest of the time
186would be they can work work in their classrooms it is the end of the third quarter um and then Friday so if you guys forgive that's the next recommendation is that we forgive the second snow day we had and we not make up that student day for the tournament we still have 30 day 30 hour hours even after I figured that out we have 30 hours Beyond state required hours for the staff that's going to miss the ins service or whatever you called it you give them an option to make it up they will have to come in and make it up and we'll figure out um there's still several Fridays they could come make it up um if they can't they can put in a couple nights if they want to make it up
187take person all we they can take personal leave I am going to make them all watch my video that I am going to make because it's dealing with some things that I just some reminders that my K12 need and I was going to share it with them and so I've decided I can do a video um if you guys do decide to forgive those two days um if you'd like to keep with practice that we did on the for our hourly staff pay them the 8 hours for the day off if it'll come in sow day and then also we had three late starts this last um this year if you for two hours if you'd like to pay them for that St stff development yes and then also like the ones who came in
188and work those two hour hours they also get that I would love for them to come in if they're here then they get paid for it too well they get I I'm sorry I said that sorry just Shea said she had stuck her K2 she wanted to talk to well what I'm talking about is the hourly help that comeing in move snow or do things and come early yeah that's what I did I would like to do it the same way as we did last time forget state that or not you I guess I didn't know if you I think we did yeah we did we didf um as well as those three Leakes there I've had a few staff because they would they need the they need the money so they'd have to use
189some of their Le they didn't but that's I'm did we do it all at once are we forgiving the State basketball day too or that just that's part of those three and we'd still have 30 hours even after that we have padded like this new schedule yeah I just figured out is I figure it's padded by about six days and and I'm just going to kind of say guys I Believe In School attendance I also believe that there are many other opportuni ities where our kids are learning nowadays Beyond these walls so I used to be one that I thought we needed to be way over these hours I think we are going to do just fine and we're not killing our or hurting our kids at all by letting those three days go yeah
190I I I would agree you need a motion for that then for this okay so I would make a motion to forgive the snow day this day for stet basketball pay the hourly employees for those Miss days and late start three late starts and to pay the hourly employees who did work those days exra I'll second all right got a motion we got a second any other discussion no okay yes I have quite a few other things sorry we're all drifting on all we got a motion we got a second no discussion all in favor say I I all oppose same sign motion passes all right thank you trying to get out get you guys out of here Mar 18th I have three eighth grade students who are come going to come visit I thought
191it was for a whole day but they're kind of going to hit a couple schools um these are kids that are potential freshman students open enrollment students um that's March 18th I've also got a middle schooler that called that's a homeschooler that's wanting to come visit that is wantan to come to school some next year is a seventh grader job fair I attended a job fair at H not a lot out there for upper level teachers I did um I told them that I was not ready to interview right there because I feel that part of the wall experience is coming here and interviewing with us a lot of those that's what they do though they're ready to offer contracts there um so I do have some folks that I'm probably going to reach out
192after tonight and just say hey if you're still interested here are the positions that are open now because I did have a couple that said we want to be told about it um we do have one long-term sub in the building um in math it seems to be going okay we're going to have another one um coming in probably the beginning of April end of end of March I'm kind of jumping all over that's a little bit of um principal went to naphis you guys talked about that um when we were at naphis our eighth graders went to our state capital had a super day good tour they got to sit in on the house where they were debating the bill about parents' rights and and uh where there was a bill about giving more
193rights back to the parents or you know the 14-year-old conversation and so it was fun for our kids to get in on that they really understood what's going on um I did get um response back Dusty Johnson has agreed to come and speak at our graduation on May 17th um and so I've been in contact with his office and then he mentioned it the other day also um a little bit we are working on a course schedule Kelly and I um we're going to get that finished off next week so that we'll know what we're being offered um we have a student she's in college she's from Phillip I understand she was in a wreck part of her consequence is that she's got to speak to students about distracted driving she's put together a presentation
194and she is going to be speaking next Wednesday to all of Mrs May's classes so it'll hit all high school plus um we've also arranged for other classes to um go to those go to that as well and it just happened that Mrs mayaz a substitute that day so it work very very nicely um on April 1 I've been invited it was postponed to go and be a part of a administrator the whole science of reading the stuff that I trained on used to do so much of um now they reached out to me they're putting together they call it the a blueprint so it's like here's how to get here's how to make that move to change uh move to including the science of reading in your school um they want to do some
195recordings of teachers and such an administrator on things that not that we do but just what we know we should should do to get a program like that going in your school so I'm going to go participate in that April 1st that's over at the Tha office is where they're doing the recording um here are just a few things from the legislature it ended today if you aren't paying attention here in South Dakota some of the things that I'm excited about one they tried to do this last year but they forgot that they were breaking the law to remove our student learning objective requirement that we have had to do which has kind of been a paperwork check mark but it's it's a lot of work and so Mr sakur and I even even work
196to put together an alternative way for our entire school to do it to kind of ease some workload and now it sounds like next year they've done whatever it takes to change the law so it's going to be an option and I'm going to say no I think we agree on that don't we well we do we do so much of the same stuff we do the goal stuff already and then there no need to yeah I don't think we need to make documents and showing that we're doing it it state aid increased 1.25% Amy figured a few quick figures we're probably not ready to reported yet I'm just going to say it doesn't add much money um there was a increase in the sparsity bill that was Senate Bill 70 if you're interested going
197and reading that they think it will it'll probably land at 137 I don't think that's been signed by the governor yet but that hasn't been messed with for a long time one thing national board certification so we did have it where teachers were given a little stien of $1,000 per year by our state they're not going to they're going to finish out the ones that are in the program and they're not going to give incentives to anymore one thing about compulsory attendance Senate Bill 571 um if we've got the signatures from the parents a student can um be done at age 17 the law was 18 it's moved to 17 if you're 16 you can do the GED and that's with parents and school signatures there was another bill that it's going to require annual
198annual training on open meetings um such as what we do all new Educators Educators just teachers are going to have to take the Indian study course that we all had to take which I think this might mean Paris too they just said Educators this came from a superintendent webinar that I had today with the Department of Ed the Dual credit program that was on The Chopping Block um this state was paying um 2/3 of the bill and now it's 5050 so parents will pay 50 state will pay 50 and I don't know the exact amounts but that's going to start this summer so that's a little bit of a of a cut um State Library cutting you heard a lot about that you're going to notice the cuts they made at public libraries he said
199we won't notice it much in the school library so um again I haven't looked into all the details on that um there was some stuff with that Senate Bill 216 and the property tax increase but those were kind of the one's the big one one's the 1.25% that really is pertinent to us and to add to that the dollar figures for our school I forgot if since if the continued resolution does pass our flat funding we'll we will only get like I don't know if this is normal 94% of our normal payment of the impact Aid that's with the students so our foundation so our 70 so this there's two types of impact a 703 is tied to students and that would be at the 94% level um of what we've got example for this
200year we have been getting those payments this year um the land payment since we're a foundation school would stay the same I just want to mention that for funding reasons that's a little lower um the last thing I do want to just say is I don't have a lot of things prom is coming up next weekend um they asked me to chaperone post drum I'm going swimming if they don't drown me I'll be back um that's next weekend I invite everybody to come Grand march on Friday 27 28 28 um State assessment for high school and middle school is going to be April that second week in April I can't it's before Easter Elementary the weeks right after Easter and we do have the Friday Friday school right after or at Friday we have Easter
201Monday off and we do have school on Friday um that's that's a big event that's coming up I think that's kind of what we're doing around here isn't it Mr Sora I don't know runs into the match I'm done all right thank you Sally with that we're on to number exective I ex all right to Executive session according to South cified law 1-2-2 sections one and second we got a motion in a second any discussion all in favor say I same sign we enter executive session take a five minute break three minutes like just yeah triple okay