WCS Board Work Session 2024-11-14

001e e e okay I'll give the uh 30 second warning we'll get started okay 40 all right we will get started welcome to the November 14th Board of Education work session let's Jump Right In is that loud to everybody else it's loud to me get a little bit of feedback testing want yeah there Echo is that better okay I'll just stand away from it okay let's let's Jump Right In and we'll start with the consent agenda um Mr Golden anything you want to highlight from this or there any questions from the board about any items on the consent agenda that we vote on Monday night thank you Mr Mr chair I'll give a highlight first and if you all have any questions feel free to ask um item e if you actually printed out your

002uh your board packet it would have maybe quadrupled the size of it uh that is the that is the multi-hazard mitigation plan that the County government and all municipalities and all government entities approve every five years we are a portion of that multi-hazard plan uh and so we are required um to approve that our safety team uh has reviewed that County government actually approved it earlier this week at their meeting so we that's why we included it on the consent agenda if you have any questions about that Brian can speak to that any questions or comments okay then let's move right into the superintendent report Mr golden thank you Mr chair and thank you board members I I wanted to mention a couple of items just briefly before those two items that I have listed

003on the superintendent's report number one you may remember that about three months ago I let you know that we would be bringing you a monthly update on our science textbook adoption process we do not have that on for this month because nothing substantive has changed since our last meeting we expect the Tennessee textbook uh commission to approve the the pool of science textbooks that we can review at their meeting on November 22nd so because of that we felt like it was was a it would have just been redundant for us to give you another presentation that covered the same items uh there will be a scheduled meeting if I'm not mistaken Jenny on December 5th the textbook our textbook committee is scheduled to meet on December 5th to review that list that the state gives

004us for uh for textbook so that's their next meeting scheduled at our next meeting we'll give you an update on the work that they do we do expect a substantial amount of work in between this meeting and our January meeting which will really be when that work be begins in Earnest uh once we get that list from the state also I did want to let you know um I was asked by a board member to give you guys an update on our school start time work through our strategic plan objective to analyze that I had emailed you earlier this morning a a timeline with some with some pieces of what we're working on uh and I'm not going to go through the detail of it but I did want to mention a couple of things

005the recommendation we will have to you on a decision will be is scheduled for August of 2025 uh so that's the end date beginning with that end in mind and working forward uh you can see some of the work that we're going to be doing we also intend to have Community meetings in the fourth quarter of this school year uh once we get all our data together once we processed it we an we've analyzed all the capital potential Capital impacts scheduling impacts extracurricular impacts uh we intend to bring that information to our families in April uh and and get some informed feedback from our community on that certainly open to any questions you may have related that I know a number of our team members who are sitting over there have been working on that

006I know Mr King Miss Nunley uh Dr web have especially been working on that on that objective with that uh I would like to introduce to you chassid wickware she is a professional with Gallup organization and I'm going to probably in artfully give a little bit of history of the Gallup organization uh I I think most everyone in the country recognize is the name Gallup since the 30s Gallup organization has been um Gathering data about Americans and one of their functions is uh to help uh corporate entities businesses and schools and other entities find ways to improve Employee Engagement based on the research that they've done in their data as you all know we are in year three of implementing their Gallup q12 program which is that research based structure to help teams grow and

007become more engaged in their work I gave you all uh a synopsis report on o in an email on October 18th based on some questions you guys had about our data in this year three uh and we felt like it was important for you all to hear from the professional about where we're going the timing just worked out really well because Miss wickware is going to speak with our with with our leaders tomorrow morning and so her flight uh from Charlotte if I'm not mistaken uh was it landed today so she's able to present to you tonight and present to our um our district leaders tomorrow so with that Miss wickware turn it over to you all right thank you Mr Golden um it's a pleasure to be back at William County schools um I

008started my journey with your District earlier this year doing some Clifton strengths finders um so we're just building on what we call the synergistic approach of really combining strengths with engagement to drive performance within the school district um so here I am going to present your latest engagement findings from this quarter this year um the people who participated it was all staff teachers leaders and administrators so um before we embark on some of the specific data I just want to set the stage for what we are measuring in this survey um we do collect quantitative and qualitative data on engagement versus satisfaction um so the distinction between our survey and maybe other surveys that other professional institutions launch is that we're not measuring if people are content or okay with their workplace what we're measuring

009is if all the basic needs of employees are being met and in doing so how that impacts their level of Engagement we Define engagement as people who are really 100% psychologically committed to their work bringing a lot of passion and consistent enthusiasm to their work which in turn does impact performance um so to use a framework for our survey we do categorize the basic needs in 12 categories what we call the q12 um we've been measuring engagement since the 1990s um so we have have a lot of data collected within our database um you'll see on the chart here that it is a hierarchy of needs so we start with the basic needs so those two questions are really asking teammates at all levels at a basic level do you have what you need to

010perform at an exceptional level um consistently um then we move to the individual um items um this is where we're asking teammates do they feel seen as humans and employ employees are there um fruitful conversations about what their growth what their needs are is that happening on a consistent basis with their leaders or someone within their Community um and once those needs are met we move a little further up and we start talking about measuring the the needs of the team um do teammates feel that they are proud to work where they work um are they um of strong belief that everyone in their ecosystem is consistently doing good work and they can partner with them and then finally we're looking to that more aspirational part of our triangle which is growth um where do

011I go next not necessarily growing out of their position but deepening their skill sets where they are now when we look at these 12 needs um there's something I want to call out about why we have these 12 items it's not because we love 12 or we love round numbers um this is what after Decades of research High performing teams have told us that they need when they have these needs met whether you are an individual contributor or the CEO um this is what it takes to consistently perform um when we look at our data which we'll reveal in just a moment it's important that we pay attention to q1 through q6 um if those foundational needs are met we then see Traction in items 7 through 12 um there were some additional questions ass

012in this survey but um when we look at our results this is what we measured off of um and to give you just some additional context on our research we do have over 57 million respondents um in over 212 countries and areas so we have a large database in which we're comparing these responses to and it is also offered in 75 languages so with that being said I want to um reveal the first set of data points um for our insights that we extracted from your latest survey results um and I think to much applaud should be given to all the leaders teachers administrators and staff for growing in every single q12 item I share with Dr Golden and his staff I've um done maybe 70 of these briefings in the past year and we

013have not seen one single School District or company grow in every area so you're really in a league of your own with that exceptional growth um which shows me that engagement isn't just being owned and driven by the leaders but it's really being embraced by all the staff members so um definitely something we want to applaud there um so your engage engagement ratio is 7.9 to1 simply what that means for every eight engaged teammates you only have one actively disengaged teammate um so that's well past the neutralization Zone where you have more engaged teammates pulling up the culture than those who are disengaged pulling it down um and when we look at every other school in our database Q um through 12 or excuse me K through 12 um you are above the 85th percentile

014so again a very Stellar strong standing there okay um so if we're looking at some opportunities um these are some of the kind of threads and headlines that that were pulled out of some of the um verbatims and data that we saw um when we looked at all populations in terms of Engagement we did see that the assistant principles are less engaged than the principles um so that was something that stood out for us and maybe action planning on how to um support our leaders who are supporting other leaders um it wasn't a drastic drop they um each group had strong um engagement but there was a difference there and um we also saw a distinction with um grade levels so Elementary and Middle School staff are more engaged than their High School staff members

015right so when we look at this holistically um just want to give you a snapshot of where your numbers are in terms of who's engaged versus who's not um so well over half of your staff 55% are engaged um 38% are considered not engaged and 7% are actively disengaged and just for context again if you want to compare that to every other school district we um have compared in our database um our national average is 46% engaged 43% not engaged and 11% actively not engaged so if we just kind of take a parallel there you're well above our national average in terms of school engagement now um Dr Golden um mentioned that we have been on this engagement Journey for well over three years so I just wanted to show a Cascade of where the

016school district started and where we are now in 2024 um so for the initial Benchmark information we um were sitting at the 30th percentile which meant 70 um% of schools were doing better than Williamson County um your average was a 3.89 you can see that that has steadily grown and now sits at the 86 percentile at a 4.14 now if we compare that to um other schools that are in our 90th percent tile you're really nipping at the hills there you're almost there their average is about 4.18 and if we look at every other company institution in industry within our database um those sitting at the 90th percentile are at a 4.27 So based on the projections um I believe we're going to be seeing you at the elite top level next year um so

017definitely trending in the right direction we see significant growth or meaningful growth as a 0.10 um Trend upward and you can see that you've um far exceeded that since your journey starting in 2022 right and last but not least this is kind of the soup dour it's a lot of data here but wanted to give you a snapshot of specific data cuts and also um leave some time if you had any particular comments or questions regarding what we're seeing um so I did want to start at the leftand side just to let you know the survey engagement range of how long the survey ran um SE September 16th through October 2nd is where we close closed um your current response rate is about 69% of the staff had responded to the survey this year um

018now you can compare that to last year's number it's just a little under um represented what we had last year at 71% um similar school situated they um average about a 70% excuse me 76% response rate um in every other company that's in their third Administration they sit at about an 82% um so we have discuss with the leadership um Team some strategies for increasing that um participation but again um very strong presence in how the staff showed up um the middle is your grand mean so this is the average of all 12 elements again we've seen a meaningful growth moving from the 75th percentile to the 86 percentile and of course each year as more um companies grow and they lean into engagement it gets a bit more competitive year to year so to

019see that you're in that space again is to be applauded and very impressive um and then of course if we look at the last column this is where we have a measurement of all of our items you will notice a bonus item at the top which is our q00 um so that is our only satisfaction question um when teammates are responding to q00 that is their response to the district as a whole um q1 through 12 those um items are directed to how teammates are feeling about their direct ecosystem schools or offices that they're working with so again everything is um you see that Delta is trending up um very high marks across the board so I did want to leave some time if there were any thoughts or Reflections I'm happy to take any

020questions on the data yes Eric So when you say staff this teachers I'm assuming in the classroom teachers as opposed or is it staff across everybody everybody in okay and if I if I may chassid address that uh we we sent a survey to everyone and uh chassid mentioned the response rate of 69% versus 71 uh we've actually identified that as being in some of our support departments especially so we know for next year we're going to put that EXT extra effort in our teacher numbers actually um if I'm not mistaken increase just a little bit of actual responses so for example bus drivers don't have email addresses and some some other some other departments that we're going to be looking at to increase that staff engagement related to that what we do with this

021data is each team whether it's a school team or a department works on identifying as a team what will we work on as a team to grow and it's it's not to your point earlier it's not the principal or the or the department head saying we're going to work on blank it's the team getting together to say we're going to work on growing each other gotcha and then um what level of demographic data are you are you I mean I assume there's no screening on this everyone qualifies who takes it pre-qualified and gets in but what demographic data are are you collecting the reason I asked I'm wondering if there's um any significant difference based upon level of years of employment you know something along those lines I know you had uh High School versus

022Elementary we're able to measure some distinctions between engagement and those levels okay thank you so if I'm not mistaken we can even identify Baby Boomers versus Gen X versus Gen Y yes so they do have that data for us as [Music] well hi could you could you speak more to the actively disengaged percentage absolutely what that means great question so when we look at these three buckets of course someone who's engaged is very enthusiastic giving that um non-discretionary effort each day um people who are not engaged um they're somewhere in the middle they're not out the door but if they're incentivized the right way they may leave so it's more about wait and see um the actively disengaged um um I often say you know them you probably have a list of them going in

023your mind um these are people who are consistently saying that their needs are not being met and in return they're not going to produce work at all um why it's so important to have a balanced ratio of more engaged teammates than actively disengaged um this quadrant is what we call the cheerleaders or the recruiters so they're often the people if they're not happy they're very um vocal in many ways or strategic about getting people to come to their side and um kind of commiserate on why things aren't going well so they're typically a smaller number our goal is always to see that under 10% but they have a strong pull because they are trying to get more support for their side yeah so consistently poor performers um either vocal or obstinate about making any meaningful

024change so a piece that I thought was interesting related to that is the of their total pool uh 11% by this slide is active actively disengaged that has been a focus of our team of our teams um the pool of data that they have if I'm not mistaken includes of course only the ities that have said we want to work on this correct right yes so that's 11% of the organ 11% of the employees of the organizations who are working on this are actively disengaged correct n worldwide yes yeah um and we Al often say you know negative feedback is better than no feedback so the fact that they took the survey and gave us some feedback does let us know that they want their voices to be heard there is their hope there so

025there's an opportunity to convert them to the green but it takes um a lot of intentional effort the yes you know yours are higher you're well higher in the right direction lower in the other direction oh yeah know this is Williamson County that's your database yes that's our database yes that's correct yep that's the comparison I will say our staff is actively engaged in our discussion yes they are well done done team back to the first question about the you said the percentage of teachers who responded went up year-over-year but so do you know the what the percentage of overall teachers who responded was is there a way to quantify that I'm trying to remember that we had extrapolated that when we met um it was a slight increase over the over over our average

026I think it was 2% increase and again at 0.1% we designate that as meaningful so that's been doubled so what I'm really asking is the out of the number of total number of teachers we have what percentage of them responded do we know that prob yeah we can extract that fig that out okay yeah who the survey come from was it did we send it internally or was it from Gallup um we we created it internally in conjunction with the leadership team so um outside of the 12 questions they helped curate the additional questions that were included right but but who did it actually come from did show from Gallop yeah okay yeah we didn't actually send it out we we sent notices to our faculty and staff that it was coming but the actual

027survey came from Gallup directly so we did not actually get that raw data it went to Gallup yeah and that's another way just to added layer of protection to ensure that all responses remain anonymous so um that's just another level no R collected no no RI no RI no pii no no to what do you or you or your team attribute the the engagement the higher level of Engagement among elementary and middle compared to high is there any anything underneath that that's worth pointing out um as as we sit here right now I really don't know that I can answer that I think we're going to we're in the process of drilling down a little bit deeper to to to try to address that um whether it's a reflection of national versus something specific to

028us but I can I can tell you um in a in a in a broader sense from a mission standpoint um Vicki you may want to add to this we we thoughtfully initiated this so that we could have a research ultimately a research-based support to and I know you guys don't talk about job satisfaction right except for that Q zero but to to to improve that for our staff as a whole because we wanted them to stay uh we've got an excellent team and we wanted to do a better job of supporting them and to your point about High School versus middle and elementary that is a point that that we will need to focus on Vicki we will look into that I I've wondered if part of it is because we have some non-traditional

029teachers more in the high school level maybe that didn't go through a traditional teacher prep program and I can just speak as somebody who's not a teacher it would be I would be I wouldn't know what to do so I think probably that could be a factor to it because we do um have more teachers coming in um who are on non-traditional paths to teaching and I would say that's actually a national Trend we're seeing not just at Williamson County but post 2022 there has been more engagement in the lower levels Elementary um so we're trying to you know collaborate on that data to see if there's any particular pain points that could address that so this is the slide that's the Williamson County data is that right no can you go back to the

030yeah thank you we'll keep it on the Highlight I wrote that down wrong so I'm glad okay thank you any other questions I think I may be at time what do these look like compared to um Corporate America great question um so typically um if we look at schools as a whole um educators are typically in the bottom cortile of Engagement um so they're not one of the professional groups that are typically more engaged however if we look at Williamson County Schools if I can just retrieve that trending slide for you one more time um our top our top company so that's everyone in our database is represented in the last Blue Bar um 90th percentile is represented at a 4.2 27 you are at a 4.14 so across all Industries um Finance entertainment manufacturing

031you're going toe-to-toe with the best of the best within our database so whereas some other districts may be trending down or maybe hard to bolster engagement you're actually very competitive with all Industries um that we have in our database and measure and if I may one of the pieces I've processed through my mind with this data the trend especially this trend line is in 2022 we set a Baseline and we weren't working on these things in a thoughtful way we didn't have the research behind us we started working on it in a thoughtful way our teams got engaged uh to start working on it I am very curious to see where we go over the course of time because it feels like we've had a significant growth and then I wonder are we going to

032be at a point where each school team or each department just starts working on kind of kind of tweaking that uh and and finding ways to just grow that 1% that kind of that kind of thing I don't know the answer to that yet but it's on my mind yeah I would say this tool has been designed to be actionable at the local level so where some other tools the ownership is usually in this room where the onus is on the senior leaders within an organization this tool is meant to be driven at a local level meaning that it's designed where everyone can take part and driving engagement so it doesn't fall on the assistant principal or the superintendent it is really a group effort and again I think it's reflected here in the data

033so I think it is that nucleus um school by school department by Department that's going to overall increase the grand mean did you collect School level data yes yeah our principles um uh do have all that school level data they share it with their faculty and staff and as a team they look and see okay of those of those 12 questions we were less impressive or weaker I may be using the wrong terminology on on on blank let's let's they might decide let's work together as a team to do that better this year um so e every every staff member actually gets that gets that drill down data for their team and there's enough responses that it's statistically significant even at elementary school levels or smaller in terms of response rate Yeah well yeah well

034the the overall sample size um yeah there there were strong responses across all great levels um and it was the marks we see reflecting in the grand mean I mean it did vary between some of our higher performing schools and lower performing but um again consistently for I would say all of the schools definitely above the 50th percentile I don't think there were any schools that were alarmingly low no no I'm sorry I I meant more along the lines of the um now I could see that too but just at an elementary school with fewer number of teachers and the you know combine that with a lower response rate if that was the case is it you know statistically significant you could still make you know asss B it was um in the case if

035there wasn't we would have a null and void um data point so we wouldn't have it measured but from my recollection um there was enough you know statistic um feedback and participation where everyone could get a a fair rating ual number I do know that there's an end below which you will not give us the aggregate data because it could be personally identifiable to employees yes um below five five thank you um if if there was a school where or a team where there were under five respondents then they would get the rollup data to the next department so we had I I can take you one example of that our front office staff the the you know the folks I think we had three people in that team so we did not get that

036team data that makes sense thank you you're welcome I want to thank you all for supporting our work and U some of you may may remember us talking about this we initiated this really with some research based and some anecdotal work where we we started working on engagement with this but we also started visiting uh schools in what we called um oh it um lunch and learn thank you guys where we came in and during the our faculty and staff's lunch window and opened the door and had some conversation so we're trying to do some subjective and objective work and trying to and trying to be more open uh to our faculty and staff excellent um that I don't have the exact data on but I can share it with the team yeah okay wonderful

037thank you for your time this evening team thank you thank you very much and we not going to make you sit through our full board meeting we we welcome you to get online if you want to thank you Mr chair and thank you board members for asking the question a couple of months ago uh so we could come out and give you some information related to that I want to especially thank our faculty and staff um for for being engaged we had some you know we had feelings two or three years ago uh and it's really good to have that data that backs us up uh and gives us an opportunity to continue to grow as you saw from the data we still have opportunity to grow uh in supporting our faculty and staff um

038Mr chair the next item on the superintendent's report you all had asked uh to spend more time preparing for that time you have to have a budget vote uh and so we committed that we would give you some information on budget from Rachel because we actually don't in this month's work session agenda have a finance um item uh she's going to present as part of the superintendent's report she's prepared to she's prepared a PowerPoint uh to start giving you guys some ability to triangulate those key points to look at when we hit the budget uh this has the potential to be overwhelming uh because there's complexity to it um but Rachel and I are going to try to find times to just pinpoint for you those key spots you might want to look at when

039we hit the budget Rachel thank you um as Mr Golden just said this is definitely the bird's eye view so I'm going to ask that you don't get too caught up in the weeds right now with numbers um because we don't have numbers and you'll understand a little bit more of why I say that in just a minute um last week last week last month we talked about the first part of your budget package package which was student enrollment Staffing standards and our position control report the next section that comes along is revenue and so while we don't have numbers I want to go ahead and explain where we get those numbers so when you get them you'll have a better idea so I our Revenue um and for this discussion we're looking at 2425

040so when you see numbers like this percentage it's based off the 2425 budget 61% of our revenue is going to come through the county through taxes that's going to include property sales tax the various ones you see listed um the two that we're really going to focus on are those property and sales tax because that's where the biggest buckets are 38% came from the state with the majority of that being Tissa funding we also get a couple of other um smaller items coming through like early childhood education some money for it the paid parental leave we get some money back on it then Federal is 25% which is two grants that are coming through through this through 141 so I want to back up and say when you all look at your budget you actually

041are approving funds 141 which is the general purpose School fund budget 143 Central cafeteria 146 which is the extended school care you also do 177 which is capital and we have a fifth fund which is 142 which is federal funding you all do not actually vote on it through the budgeting process the reason being those funds are allocated they're given to us we know the amount from the federal government they all come through the state programming the software itself uh and so that particular numbers you see and most of the time on the consent agenda and it will be because they've already given us the budget this is your funding for it's going to be tier one tier the different tiers special ed economically disadvantaged um also some CTE so that is in its own

042separate fund of 142 so when I say here 0.25 is federal this is specifically coming through the general purpose School fund not that separate that separate fund and Rachel is it a safe estimate that even if we incorporated all those federal funds that come through the state we we're still talking about somewhere between two and 3% of our total fund correct that's correct um to give you an idea this year the allotment coming through fund 142 is about $14 million in in total the prior year 23 24 was about 15 the year before that it was 17 that number is actually shrinking and we'll get to that explanation in just a little bit too so when I a mixed drink at dinner I'm actually supporting School you are supporting your school system there you go

043let's make sure your microphone was on for that one abely not that I do we also have um other various items coming in investment income we do have donations things like Insurance Recovery sales of our equipment um Surplus equipment Services would be tuition we do have some of that uh field trip revenue for instance so we do have other items but again that's . 75 from this you can see why we're only going to talk about the uh property tax sales tax and Tissa because that is absolutely the bulk of the funding so for property taxes how do we get how do we get that allocation this is a report that we actually received from Williamson County it's coming from the property tax Appraiser's office and the reason I gave you a handout is because

044I know sometimes it's hard to see on here and I thought you might want to take some notes again if you look at the date on the top right this was February of 24 so don't don't get don't get caught up in the actual numbers yet but what I want you to look at is that First Column where it says fund you'll see general purpose schools is the third item listed and then the next column is the tax rate so the county has a certified tax rate for their property they vote on it every year through the budget process the current tax rate is $188 and of that general purpose schools get a $109 so we do take a a majority of the revenue from the county from from their property tax rate the second

045column then is the property tax of value the levy on all the property taxes and then beside that there's a column that says reserved for delinquency 8% so we are in a private act with the county and part of that says that we budget 92% of that projected property tax and I think you've probably heard us say that this is represented of that 8% they're saying there's an 8% chance or 8% of the uh property tax are not going to be paid and so you're can we're only going to tell you you can budget 92% of it in actuality we probably collect 98 to 90 we'll say 98% a little bit higher but we're allowed to budget the 92% so that's why you have another column there I'm going to ask you to drop down

046where you see in blue it says Ada rate that is our average daily attendance and so while the general purpose schools get a $109 we then split split that money though with Franklin Special School District and so Ada means average daily attendance and the state looks at average daily attendance which is actual attendance on any given day average daily membership is our enrollment but average daily attendance is who is actually in the schools and so they come up with an average number and then they give this to us in April and that's how we split various things between the two school districts and so bottom line when you're looking at that section second section where the blue writing is um if you look out it says um the value of the penny if you're I'm

047trying to count 1 two 3 four 5 the fifth column over from the on the top says tax generated by a penny so for us for this year the value of a penny was about $1.6 million and so sometimes you'll hear people say what's a penny um that confused me for a long time when I wasn't in this realm I'm like what are they talking about pennies we we get a whole lot more than just pennies but it's based off of that tax rate and so um I'm GNA it was back that very first column um well where beside fund the first one says tax rate and you've got the tax rates there and then if you go over to the fifth one where it says tax rate generated at a penny so actually Rachel

048to get the the value of a penny you would divide that 347 Million by the $188 correct and then you're also going to need to for us you're going to have to apply that ADA split so our value of a penny is a little bit different than what the county may say the value of the penny is about 1. 1.7 for us it's 1.6 because we're splitting it so for the general purpose school we get at least this year about 93 and a half% of it in Franklin specials 6 and a half% correct and again State gives us that number in April what does this mean for us can I interrupt you will be hearing from County officials Commissioners County government discussion about the tax rate of a188 because this year they are going through

049a reappraisal process uh so when you hear that do88 that's what that's referring to and they've already told their members that they expect that to go down because the property values with a reassessment are probably going to go up substantially they had a presentation at their voting meeting Monday night um from the tax assessor from the tax assessor just giving them kind of a primer on this as well so in 2022 22 23 24 the numbers you have on the screen are what we actually collected it wasn't what was budgeted but what we actually collected so when you look at budgeted 25 you see that it went down and that's again because we're budgeting 92% of what we're of what the projected value would be so for 25 we're anticipating we're going to receive about

050191 versus 180 we budgeted just to give you an idea so the Practical effect of that from from my perspective is we end up with more in fund balance than we budgeted for because we budgeted 92% of property tax and that's a mechanism that is an intentional mechanism from the county so that we do can keep something in fund balance to try to protect that so what does this really then mean for us for 26 again what Mr Golden just said it's going to depend on these property tax the the the evaluation reassessments it's also going to depend on what the County Commission decides to vote on for that certified tax rate and uh we were are expecting to know based on what Mr Coleman said at the commission meeting in January we'll have a

051better idea of where they're headed um I think it's faired I don't remember if you said it or not the idea on the low end is that the property uh values within the county are looking like a 50% % increase in property values from the last time the assessment happened which is huge um but also keeping in mind that doesn't mean that hey we're going to get a lot more money that certified tax rate will probably come down to keep it to keep it level that's the idea when you do a reassessment is it doesn't necessarily get passed off it has to be Revenue neutral correct by law correct and so the commission will have the opportunity to raise it um from that from that level if they so choose and it doesn't necessar and

052it won't directly impact our funding but one of the things that Brad Coleman told the County Commission is based on that that that drop required by law that doesn't mean that in an individual's tax will stay the same but they will all balance out so somebody's property value might have gone up at a higher rate than than someone else's and their tax bill might go up while the other one goes down even if it stays flat that's part of what the reassessment does and that first picture that I gave you that had the assessed value on it that fluctuates also through the year mostly it increases as properties are added as um subdivisions are completed and so that land that was taxed as land then becomes homes multiple homes and so we will see an

053increase when we did this in February we got that data last year from the assessor's office they said go ahead and project a 1% a 1% increase um by the end of the year so you can work on Project and so a lot of what we do with the revenue are projections and it is totally working closely with the county they provide the information to us and uh phoe Riley is their uh CFO and and we work together to make sure that we're reporting the same thing and calculating the same way so that's property tax so Rachel for so for property tax which makes up 60% of our of our Revenue it's only growing at property and sales all the taxes make up 60% okay that's fair so it's less yes but but still like

054that's only a that's like a 2 and a half% increase year-over year I know we're I know we budget the 92% but ultimately what we receive um is only 2 and a half% which isn't which isn't great I mean I know our sales tax were we're projecting bigger I mean we've had double digit increases and that's obviously slowed right but um you know it's just not even though our property values are increasing by 50% our property tax revenues only go up you know by a a very small amount so it doesn't it doesn't I mean just to put in perspective we're giving we're giving teachers raises at twice that rate of increase so we got to I mean like that's not a that's not a sustainable formula so hopefully as we're as we're talking about

055this on the revenue side with the with the county um something's got to something's got to give there ultimately okay could you talk about the educational impact fee on new con new home construction and what are the like I know they're very specific on how we can use it so can you talk to that I can a little bit and then um Mr Goen can can correct me education impact fee was uh voted on as part of a fee that can be charged on new construction and it was related we then get a percentage back of those that fee and it has well so we get it back the education impact fee can be paid towards growth items for the schools and so that's new construction we actually at the commission meeting um they decide

056figured out that they could use because we needed growth for special ed buses so because of that growth they were able to use some of those education impact fees for that as well so again it has it's on new construction then it has to be related to growth for the schools I think the idea was that because there was so much growth happening it was a mechanism put into place to help try to alleviate some of that cost um because they knew if houses are being built families are moving in then there's schools are going to be needed right and and how much money do we have there we don't actually have it the county has it and I honestly can't tell you right now but I'll find out it's in their board packet um

057and so County government makes decisions on whether to spend it and based on the restrictions that they have and that example I gave you all of last Monday's vote um they actually had an amendment we had we had proposed to purchase the buses I gave them the detail of what we were purchasing and they determined oh well that means we can there are four special education buses that are growth buses that we can actually fund out of this fund so they made the amendment to fund it that way is that fee only for residential or does it apply to commercial I believe it's just residential it's residential because again I think the thought was it's houses that are being built that would lead to the need for the schools the next uh tax that I

058wanted to look at was sales tax and I'm giving you historical data again 22 23 24 what we actually collected that percentage column is an increase from the prior year and so in 2022 there was this huge bump and some of you will remember it was a combination of two things one was prior to there was portion of our taxes that we had agreed to give back to the county to help pay down debt and it ran for a certain period of time and then that that was up and so that we were then able to receive the full tax amount so we were getting additional sales tax for that and then two probably even the bigger was when um internet sales became needed to be taxed and we're saying Amazon Wayfair those kind of

059things were going to the taxes were going to come back to where the goods were actually shipped to and so before then I don't think anybody was really paying that local sales tax that may have been state tax but there wasn't local and so it had a huge increase then for sales tax for us so that's why you see that big 29% um and with covid at the time when we were originally budgeting we really didn't know what was going to happen and people stayed home and they spent a lot of money while they were at home which helped that benefited us as well so that was a really big jump um 23 was 9% increase over 22 then 24 was four so what Mr galberth was saying it was slowing down so when we

060budgeted um we look at what the state does in their budget we looked with what the county was doing in their budget kind of all looked was around 3% and what we budgeted back in February March was a 3% increase when it actually came in when why you see 2.39% compared to the prior year is we took in more sales tax uh at the end of the year and so that percentage went down as opposed to going you know being around three when we budgeted what we're projecting is that we we're going to come in right now we're right in right on track with what we what we put into the budget um we're right in line with that and so for 26 if I had to do it right now we would do a

0613% on top of what we're projecting to receive and it would be 120 but that's going to change don't that was just a if I had to do it right now but again once we have more data points that come in Christmas is huge Christmas time that's where we're getting m November December which we won't get that money until February we won't actually see those numbers um two months in a rear because it has to go to the state and then the state sends it back down to the counties and so that's why we see it two months later um but that's an in nutshell sales tax it's probably the easiest to estimate but then when you have a recession you don't know you you bank on it and then if we have a recession

062it could go down and it could be less any questions on sales tax okay so now the big one is Tissa I put this here funding formula not a spending plan um because that was that is what Tisa is supposed to be and as we go along in this discussion uh I may answer some questions so if if it's okay give me a few slides and hopefully I'll have some of the answers for you if things pop up as Tissa was created it's four sets of of funding with the base being at the bottom and you've heard for this year 2425 $775 a student that's what they're talking in base uh the next section is weights which is based on certain unique learning needs that we have special ed and El specific then we have

063direct funding which means if you have this set data you get this set dollars we're going to go through all of these and then outcomes funding is mostly related to testing if you score this you'll also receive set funding so for base and weights those two are split the funding for it is split between the state and the local government direct funding the state pays 100% outcomes the state pays 100% when Tisa first came out that base was $686 per student 2425 they increased that to 7,075 and again you hear that all the time at 7 7,75 it follows the student um $215 increase so more money went into it I do think when we first heard about Tissa and all of the professional development I did it was that the idea was that the

064state was going to put more money in and help alleviate some of the cost to the counties and so as we go through this I want to keep that in mind as well I got to pitch this in we are not getting that $686 base there's the state considers that a total aggregate they commit to a fraction of that Statewide and Rachel's going to give you some detail but for me that's a key Point uh that when they talk about that being the base that is not what we are getting sorry had to pit that in we're getting there and I agree with you that's why I said you hear it all the time but that doesn't necessarily mean what it comes down to um the unique learning needs there's 10 different options again a

065lot of it's related to Services uh how many hours are spent the kinds of services if it's direct indirect and so with Tisa they're also looking at nine periods of time starting September through the month of May every 16th day of each month they pull our average daily membership number for that base amount but they're also pulling it for for these services that are being provided and so they take that nine period average and then they multiply it by the base funding and then they multipli by that percentage you see in the far right column to determine what we get in weights for direct funding these are the items that you're going to receive funding for which is K3 literacy fourth grade literacy support some career and Tech postsecondary Readiness test and then public charter

066schools and to the right you'll for every kindergarten through third grader we get $500 for each ADM for that for that group of students fourth graders that qualify for additional support we get $500 CTE if it's a c course um which is a type of course with in the CTE for every full-time ADM when I say full-time they combine students there's no student that takes 100% of their classes or CTE but for every 1.0 ADM you get $5,000 for that act they take the average of 11th and 12th graders and we get $93 a test because we do test all of our Juniors I believe and then Charter Schools if we had Charter Schools you would also get direct funding at $500 an ADM for that again this is 100% funded from the state outcomes

067funding is one of those that is budgeted each year um when we first were told about outcomes it was kind of like there'll be a budget for it we don't really know what you're going to get so in 23 24 we actually didn't budget for it because we had no idea we received about $5.5 Million last year in outcomes funding and that's what it's based on over on the right side was third grade TCAP 8ighth grade ELA and math from the TCAP and then students that have postsecondary credits I think you have to have two for the AC and a 21 on the act or three post-secondary credits and a 31 on the armed service aptitude test again if they fund it we'll get outcomes whatever the pot is they actually did tell us um

068and when I say they for me that's always going to be the finance department with the Department of Education so they are telling us that whatever the pot is again they had a whole lot more people that qualified for outcomes than they thought were going to last year um and they expect that number to continue to go up so whatever that pot is that pot is we in the budget for 2425 just said well we know we got $5.5 Million last year we're going to go ahead and include that as possible funding for this year so if it comes back we'll receive the first payment for it will be notified in December and to get the first payment in January um we may have to do a budget amendment at that point in time if

069it's going to be a lot higher or a lot lower just to make sure that our budget um is is in line but that's the outcomes funding so this is the part where bear with me um because it's a lot but in February we get are given data points um related to that column that says student services so there we go in and verify this looks like our average daily membership this looks like students that qualify for each of these unique learning needs we don't get our actual first estimate from the state until March and so as a reminder to you all you're going to get your first copy of the budget in February so there are going to be changes by the time we get to March but we're not going to get it

070till the last week of March so I'm going to tell you that too we do our best to to estimate and we can do a pretty good job but there's a few key pieces that we have to have that top number on the far right again funding formula base of 7,75 our adms for 23 well actually it' be 22 23 adms are one year inar they originally said funding's going to follow the child each month as we go they figured out that that was going to be too hard and so they're using the prior years average daily memberships for those nine periods um so that they can guarantee what our payment is each month and so that was daily membership and so you see that funding number over there is $ 292 million for base

071we don't get anywhere close to 292 million but I want you to keep that number in mind what this funding formula is saying is based off of their um expertise or their experience they feel like that this is the funding between local and state that should be provided for the schools based on the size and based on these other items the unique learning needs and then the direct funding So within those weights you see it was $34 million almost 35 million direct is about 13 so total down at the bottom was $340 million of what the state is saying they feel like should be appropriate funding go back that 292 it's circled up there it's going to come back so what we don't know um when we start trying to estimate is the the base

072and weights that very stop part 70% of it Statewide is going to be paid through the state 30% has to be paid from locals so let me say that again what that means is Statewide everything that's been calculated for base for every school district that's $6 billion dollar up there the state is saying we're going to pay for 70% of that and then it's up to all the local governments to pick up the other 30% that does not mean that Williamson County is going to pay 30% or that of what their share is that means we may be paying more because our fiscal capacity is higher and so you've heard that before the fiscal capacity this is where it comes into play so again the state says 6.8 billion all of the couny loc locations

073are going to pay for 30% which is where you get to the two billion then right there the 6.74% fiscal capacity comes into play every county is assigned to fiscal capacity and it's based on CRA and Tasser which are two different evaluations and then they average those two together um fiscal capacity is based on property values it's based on medium household income um it's based on the actual ability ability to pay taxes how much we do collect so because we collect 98% our collection ratees High various numbers of things seber is based um some of the same things that particular model but it also takes into account um Farmland different things um economically disadvantaged sparse populations all of that so the state gives us that fiscal capacity number in April and so for us the

0746.74% meant that $2 billion we're going to pay for 6.74% of that two of that two bill million doll so 138 million which you would see right above where it says line three Williamson County if you go back and you think on that first page that 292 was that top fart right corner so we take the 292 we also have to take into account it's coming back to play our Ada rate which is that split between fssd and Williamson County Schools I keep saying fssd it is FSD now I forgot between the two FSC FSD doing business as as correct um but you'll take that total also you're going to have to apply the Ada rate all to come down to say that the local contribution should be 128 uh, 895 for base and then

075on the weight side same column you work through it was 32 million so local should be providing 161 million the very first page at the bottom it was 340 total if local is providing 161 then the states are providing 179 so if I made last year when the board voted on our budget in March if I'm not mistaken it was based on the fiscal capacity number we had at that time the next month they gave us a higher fiscal capacity um which we got it later but yes oh so it actually came in May the may this we actually got May and that's why we were talking about that $2.5 million gap because this that data changed so are you confused yet on this whole formula because it's a few pieces I know so just

076keep in mind we can't do we can't make this estimate until we know what the total is for the state Statewide if we don't have that total we don't know what the 70 30% split's going to be and so we get again an estimate every month the last week of each month 26 27th of each month starting in February February's data points but March is the first one and then we don't get the final one until June um one of the things to keep in mind too was that this was supposed to be a funding formula in may we also received this notification which was that 125 million that had been added to the base so that's where that original 6860 to 7 went up to 7,75 the state put in another $125 million to

077help with salaries for the teachers and so that gets pushed down and we were told that of the money we received out of our total Tisa 5.3 million needed to go towards teacher salaries that was fine for us because we had done a 6% raise and totally had that covered that may be an issue in the future I don't know yet depends on how much money goes in and what they tell us um another thing just to remind y'all too is that there were a couple of things that school safety Grant coordinated School Health Grants that got incorporated into TSA as well and so we were told keep doing those projects but there's not going to be a separate grant that comes through and so this did come to us like I said may it

078wasn't an issue uh expect to get it again in May this year maybe this particular slide shows you where we were in May is on the left side where we ended up on June 27 7th days after we voted on the budget is on the right side and you can see that there is there's a difference down at the bottom where it says State um we already knew that there was a difference from the month before but then this was where we too TR truly ended up and so again that's less than what we budgeted a little bit but because we don't know what those um outcomes fundings is going to be at we may or may not have to do a budget amendment to our revenue for because of those changes we'll see let's

079go so then I thought it might just be a good idea for you this is where I have fun and I play around with spreadsheets all day long and look at um what we're getting and so what you have on this screen let me just back up on the far right side on the on the final um projection we got in June this data is coming straight off of this page so the numbers are the same for this calculation um what I was trying to show you then is based off of our base funds generated which is that left column per our students we are getting from the base $3,956 from the base and then from weights we're getting $18 and you'll see there's a total on the right um probably 34 of the way

080down the page that says 30 3,976 that is what we got from Basin weights per student if you averaged it out which is far less than $7,750 which you hear is what the base is um from direct funding if you extrapolated it out by the number of students it was an additional 318 and then for outcomes Just for kicks let's go ahead and throw that in so total funding if we took it and broke it down um but what we're getting per per student on average then we're at that 4.4 4.4 4,400 again far less $2,600 Less Than That Base number that you hear and I'm just keep saying that because I don't want people to get confused because they're always like I don't understand you're getting $7,000 a kid it should be fine we

081don't get it that that 7030 split comes in and then the fiscal capacity comes in so one more page just for fun was when we uh originally were looking at our budget in green the fiscal capacity was 6.63 when we actually got the change of our actual physical capacity and it was 6.7 calculated it out to compare what the difference was in the two um and what the funding would have been and that's what you're seeing on the screen the the change and that's how we that's how we lost the two and a half million and I shouldn't say loss that's the change in funding wellon there is and I'm like wait a minute that doesn't look like it shouldn't be so something has happened on that one particular one it should be this doesn't

082look like this is horrible this doesn't look like my screen so I'm going to have to fix it it was 2 and a half million um I'm not exactly sure what happened all of it's different so I pulled the wrong I pull the wrong spreadsheet this is what happen happens when you play in spreadsheets all day you pull the wrong one so I have one presentation that's got it I mean I've got this one printed out that's got the other numbers it's 2 and a half million that's wrong so disregard that that's a wrong it changed from 6.3 to 6.7 6.63 6.63 to 6.73 and the difference to that one change I am truly sorry that that's the shot doesn't do a thing for you because it's wrong um so basically it changed one/ tenth

083of a percent correct and so I put that in there though to just kind of think of plant that seed too of if our property values are going to go up odds are that fiscal capacity is going to go up which means that diff again our portion of what we're covering is going to go up so this may be too much but this is the way I process it we had 4 4.27% of the total public school students in the state but we are responsible for covering 6.73 5% of the total local cost Statewide is that a good description yes so when that when that fiscal capacity goes up we end up responsible for covering more of that local share that that that they're aggregating Statewide and that's really not a function of our of

084our student population at all that's correct correct it's just a function of our of our value effectively our property tax our assessed value as a percentage of everybody else's assessed value and sales tax and those two complicated formulas that Rachel mentioned CRA and Tasser those acronyms Center for business economic something and um taci that there some of the formula actually includes per capita income so some of it's not related to tax revenue at all in that formula but you're but that was that was going to be my question though if we're if we assessed value um I guess I guess regardless of whether we assess whether we reassessed it or not they're they're getting an annual look at everybody's assessed value whatever at a point in time June 30th or whatever the whatever the date

085is and so when we when we reassess in that year assuming that everybody doesn't reassess at the same time like in that year I mean if one if a tenth of a percent can cause $2.5 million our increase compared with the state is going to be I mean we're going to we're going to lose a lot more than that it really it really could be huge yeah I would imagine the state's not increasing their property values by 50% yeah we've kind of heard that across the board the state of Tennessee has had an increase that they do anticipate across the board that being the case but the 50% and higher no so to your to your point Jay the and and into what Mr Josh mentioned earlier when they reassess they have to drop the

086tax property tax rate but it has other impacts that aren't related to the property tax rate right with the fiscal capacity well the fiscal capacity actually it's it's it's not only it's it's really pegged off of the off of the assessed value and it's assuming the state average property tax rate so when we reduce our property tax rate because our property our assessed value goes up and we don't create any more Revenue than that the the formula assumes that we are that we're applying our Revenue our our tax rate to that 50% increase and therefore they think we have that $188 times that 50% and we and we don't that's right unless we unless we're willing to to do that but so it puts pressure on the local governments to to cover that Gap and

087I just emailed you all the corrected slide I I am mortified I hate doing things like that so you do have a corrected slide so pull that one out and and replace it with what I just sent you Rachel is it sorry goe I was say and so that's that's all I have to say I will say that um we are anxiously waiting on the property tax reassessment to know what that's going to do and then those that we do not get the um fiscal capacity until the last week of April they told us that well they told us it would be early May and we actually got it the last week of April La last year or this year for for the budget for this year's budget and so and the Department of Education

088is it Department of Ed or Revenue that gives us that number the in any event the state was was was actually acting appropriately that's when that's when their deadline is and so they met their deadline they didn't do anything wrong in giving us that information correct it just PR for practical purposes it just comes too late um for based on our um everybody's budgeting schedules and they tell they have told us um that they're hope they would love to be able to get it sooner but they're taking in all of anybody that's doing the property tax RIS assessments they have to take all that value um in to readjust the formulas the the taster and Seer to come up with it and so they don't really know that they can get it to us any

089sooner but that is a common complaint we got it from the Tennessee Department of Education is where it came from um when they officially reported it to us because then they adjust our our Tisa estimate at that time and that's when we're notified eventually it does show up on both websites the Tennessee website State Go website and the Department of Education website um so that is a that is a concern one thing that I will throw out too is where it could be huge and it could drastically affect us there is a mechanism in place that says that they will not reduce someone's TSA funding um more they'll only drop it to 95% of what you received the year before and so if we did have this huge drastic swing that it that mechanism is

090in place that we at the at the least we would get would be 95% of what we got for us assuming that your your student enrollment is the same um I don't know if you want to back up a few slides but where it comes to the state and local funding there for 25 uh and the state funds the 1775 57 and the county or the local would be like the 294 109 which slide are you looking at um keep going in in there I think it's probably fine somewhere it may be this one this one yeah yeah yeah yeah yeah somewhere in there uh possibly I don't know um the those two together is about 471 m666 719 and then our budget last year was the 548 617 where's the Gap in that come

091from in like where's the funding total revenue yeah cuz I have like that's like almost a $77,000 million dollar difference TSA is what you're looking at here with the state and local right together on for this this I'm sorry I'm sorry I I think I think I know what you're asking let me see if I can answer it the document we get from the state and I think some of you may have gotten that at the tsba meeting the Williamson County one yeah that document talks about the state minimum school districts actually spend more than that because we add high school programs Etc so when you see the state minimum where they say you have to spend this that's the minimum and and the Tissa document only shows that it doesn't actually show um the

092it doesn't actually doesn't show the actual it shows you have to spend at least this gotcha if that makes sense Mr bosk let me try this one too there is something called maintenance of effort and so while this is saying this is what the local should provide they provide more than that um and maintenance of effort means if they've provided funding in one year they have to require or they're required to provide the same funding next year again assuming student population hasn't gone down yeah and so even though this is saying it's a minimum and this is what local should be providing our County um has always I shouldn't say always but as far as I know as far back as I can tell has provided more than that what that maintenance effort and that

093may be the difference okay than the 29 and Statewide virtually every District does I actually asked somebody at the state last year does every single School District provide more than this minimum and the person I talked to looked up in the sky and said well there might be a very small District somewhere that just does a K5 that doesn't it was that kind of answer yeah yeah could be is it to try to contextualize this a little bit is it is it fair to say that or is it accurate to say that the state is saying through the formula that we the C the locals here should be putting in $161 million we're actually putting in $300 million that's what is occurring they're saying bare minimum that based off of their funding formula that that's

094what the county should be putting in yes so we're the County's putting in nearly twice as much as the state says it should it should and I don't know if that ratio common across the state but the but that principle is is true across the state the counties and others in school districts are putting in more than the minimum when you look at per pupil expenditure across the state too I don't think that there's any most people are not going to be spending if they're only getting 70% of that base so let's say it's $5,000 they're spending double that I mean they have to um so that's not again I'm with Mr Gold think that's that uncommon yeah the way I would describe it is that minimum that the teaser describes does not reflect actual

095actual needs any more questions or comments the great thing is now y'all know everything I know you have all the same data I have um but it'll start coming in like I said January February so we're going to go ahead and present present the budget I wanted to do this with Revenue to talk about it so you have an idea of where where it's coming from because these pieces are going to be those last pieces coming in uh we'll focus on expenditures and normally when you're voting on the budget that's what you're really looking at is how much um are we going to spend and so we take the revenue we use our fund balance and we try to balance it out but as you can tell revenue is going to be estimates at best

096uh and we do we have fun playing around with it doing scenarios and the what if and as we get each piece then you'll get that you that will be shared with you but felt like it was a good time to kind of go ahead and get in the the the backside of of of the revenue so at least From tisa's perspective from the state's perspective um are your calculations have do you have any information that would say that our estimated budgeted revenue from the state is like where we're where we're going to land best guess to today better off than well just for this for this year for this year I think we're I think this year we're probably going to G end up getting about a one and a half million more than

097we got the year before is the best guess we actually have the Tennessee Association of Schoolboard officials uh conference is next week and that's normally when they we get the first pushes of information about how things are looking in the state that's where we'll get the first idea of what the budget's going to look like what Governor's talked about putting in um but for this current year I feel like we're probably going to be pretty much on track with where we thought it's not as much money uh is the first estimates that came out but it is a little bit more okay thank you and Tisa did what it what they what the state leader said it would do it did increase our Revenue so our state revenue did increase I just wanted to thank

098you for that because that's a nice layer of transparency and I'm was tedious but I'm glad you walked us through it it does get tedious and I know for some people are like please quit talking but I love it so I get excited so if you have questions and it comes up and you're like I don't really have any idea what she just said come see me I'll be glad to go through it with you I'll be glad to do it yeah we we appreciate this earlier look it's very very helpful thank you a lot of work and again I'm sorry about the one slide I'll never forget it J caught it Mr chair that's my report all right thank you uh I've got two things on my report one is just a reminder that

099Monday we will have an attorney client meeting at 5:00 prior to our board meeting so just um make sure that's on everyone's calendar and then one um minor adjustment we're going to make starting in on Monday night in board meetings and it is very minor but I think it will be it will help with efficiency is that the the County Commission if you watch their meetings has the ability through the screens at each desk to do motions and seconds on the screen so when a item is brought up by the chair or loaded into the system by the by the staff any board member can just go ahead or any commissioner in that case can go ahead and just push Motion in second and it's loaded in I want us to start doing that at

100our meetings as well so it it prevents me from having as a chair to look around and say who's do I have a motion do I have a second finding someone to do that and putting people on the spot so it will automatically load up someone can just push motion second and it's in there and it's done and then we can proceed right into discussion so it'll probably take a meeting or so for us to get used to that but I just wanted to flag it in advance so that you'll see Monday night we're going to start trying to do that the caveat is that for the two the first two votes on the agenda which is the approval of the agenda and the consent agenda we'll do those by voice votes because there's never

101really any objection to that so we'll do those by voice votes move through move through those quickly and then every vote after that will be electronic using the motion in second and then ultimately the final vote does that make sense so just be on the lookout for that and that's all I have on chair report um operations report Mr King thank you Mr chair uh want to start out by giving a shout out to James redti and his team uh we always look forward to the pre-thanksgiving uh not that every thir that he prepares food they his staff is good but there's something a little extra about his Thanksgiving and uh so I wanted to give his team a shout out it was great again tonight um start out with some construction updates got some

102really good news for page High uh there's still some work to do uh before we can actually get in uh phase four which is the gym but today we received our uh certificate of occupancy from the State Fire Marshall so now it's just a matter of us finishing up some stuff the bleachers have been installed uh the big thing is painting of the floor which takes about two to three weeks this project was scheduled to be completed uh at the end of January so our Hope was that they would get to play maybe some tournament games um at the end of the year but it looks like they're going to get to play the majority of their season uh in the new gym so super excited about that uh Brentwood Middle School um it's coming

103along great the block installation on the second floor is complete and so they've started the third floor uh plank installation that's begun the transportation building the brick veneer is complete and they're starting to uh work on the interior 90% of the windows and doors are complete and finally The Innovation Center um the uh Planning Commission approved the site plan on October 24th so permit should be issued before Thanksgiving and we can start grading and Demolition and actual construction should start in uh early 2025 and Brian if I may just pitch in we sent you all the notice we're doing a uh a groundbreaking on December 3rd and I know ldia Lydia sent you a invite for that and uh because we're talking about fiveyear Capital tonight I do want because some of uh we have

104some new board members that weren't here for last year's 5year uh Capital plan I want to give a quick update specifically uh about our security line uh it's a three-year plan you'll see year two is on the fiveyear capital for this year we started it last year and that was uh had kind of three phases one of them was uh to finish the exterior doors to change them all over to five fob um uh electronic fob system that should be completed by January of this year uh the next uh big phase of this project and it's it's aggressive but we're trying we want in three years to convert all our indoor classrooms uh and admin rooms any indoor um to get rid of the locks and go to an electronic fob system our goal was

105to do 17 this year and um so so far on that that part of the project um all the uh backbone sof Hardware has been installed all the cabling has been done and all the electronic uh Control Systems have been installed at 17 schools so now we're in the the Final Phase which will take some time and that's actually installing the uh the file block on the door uh the goal is to do two per month until June and it should get us to our 17 um and then we've also started our intercom alert system and we should have our first one uh completed next week or so that's phase one what you're going to be looking at tonight is just a continuation of that which will be phase two which will be another 17

106schools and then uh the following year should finish it out that's our goal uh so that's my report and uh be glad to answer any questions I've actually got I've actually got a question Brian we were um we were talking about Fairview Elementary School yes sir and uh we received some emails concerned about the plumbing and I know I spoke to this last month with some of the replacement work that um that our maintenance department is doing can you speak to that yes sir so we have completed all the replacement of the uh toilets in the building with the and help me Adam I forget it every time what's it called power assist power assist toilets which are a big deal they flush harder and uh those were finished sometime in October and we've seen

107a um a big impact with those and a major reduction in work orders which is clogs which was the biggest uh deal that was all that has already been done we still are going to get some Engineers to look at it to see if there's anything else we can do uh going forward uh to improve it but we've seen drastic improvement that is not on the five-year Capital that is in our annual capital and we'll get into that later how we do your bigger projects like school buildings and some of this stuff in our fiveyear versus annual Capital which is stuff that kind of comes up um as we see a need for that that we don't plan out as far on if that makes sense to some of some of the emails at least

108one I saw reference to concern about sewage yes sir there is no no issue with that no sir okay yeah I I've received several emails about it this week and probably you know seven or eight of them since starting on the school board so they do talk about bathrooms being regularly shut down raw sewage flowing up from the Dr RS um I I I don't know if that's not happening but I'm hearing that from many different people so I don't know like what what that is yeah and honestly uh Adam Christopher our maintenance director it wasn't that long ago met with the principal and staff and those concerns were not raised to us we have a plumber in that area uh Plumbing supervisor and he actually does Daily doesn't inspect every toilet but he kind

109of does a general walk through of of his schools and yeah we're just not seeing exactly so at this point is it that the have all the plumbing prepares for it like been done as far as we as far as what we've projected or said we were doing for right now yes for right now yes sir and I believe we looked at the concerns me with these emails just in the last few days if it's all been done and we're still getting emails about it something happening with somebody over there so I don't know somebody needs to so we that find out what's going on so just just for clarity's purposes have we gotten any reports from the school of sewage coming up the drains no sir so given that we will do a triple

110check right uh and make sure based on the reports we're getting because heard it I met with u Mr Christopher uh earlier today and I believe since uh I can't remember when I think there's been seven work orders as far as Plumbing related which if you compare that to any school in the district is very average or even low most of almost all of them are clogs and yeah not to get we don't want to get in too much detail because but yes yeah we'll leave it at that yeah yeah well yeah I'd be curious about a further update with that because you know it it seems like something is happening over there whether perceived or real but get continue to get a lot of emails from parents people on staff there and all kinds

111of stuff so we will absolutely follow up one one suggestion might be that if if Jason or his team weren't copied on those emails to to you or to the board which and I don't think they were on some of them might be worth forwarding all of them to him or Brian just so they can maybe respond directly to those folks that's a good yeah a couple of them we forwarded to me but you're right not not everyone because we do want to make sure we respond Dr or and I had a conversation um earlier today about how do we make sure we communicate what we were actually experiencing versus versus some of those stories but again the appropriate first step is to double check make sure we're not missing something any questions for Mr

112King all right thank you okay we'll move on to new business and the first item is the fiveyear capital plan which we will be voting on Monday night thank you Mr chairman um I'm going to turn this over to Brian King in just a minute I just wanted to mention a couple items uh for you our current five-year Capital plan is actually on our website and we and we we work off that have con multiple conversations about a plan for the next year the purpose of this 5-year Capital plan for our from our perspective is a little bit different from the purpose from the County Government perspective our purpose is to plan for it County government uses that in part but they also have an obligation based um based on their bond rating to have

113all entities that that are funded by them produce a five-year Capital plan because it affects their rating it's one of their compliance issues so from a County government perspective when you vote on this you are not actually asking for any funding you're just letting them know these are our plans from our perspective especially that First Column we're letting them know we we're going to be asking at some point during this fiscal year for that for those items in that First Column the second column and later we will revisit those items again another year in this same meeting before we actually let them know for sure that that the funding is coming so that's just kind of the the base philosophical issues related to the 5-year Capital plan when we do ask for funding we come

114to you again in and make a request for an intent to fund uh so as an example if we have something in this column we tell you we will be asking in the in this fiscal year at a later meeting Rachel will present an intent to fund request that we will then take to the County Commission so there are no intent to funds tonight it's just a five-year Capital plan uh so that's that's the broad view more specifically this year I wanted to point out a couple of couple of significant changes number one one uh we do propose to push back a year the proposed schedule for the uh Nolanville area Elementary School uh but we do intend and we do recommend that we keep on track the exact um uh date for the new

115Middle School to open in 2027 that is based on our school numbers I gave you guys some detail by email but I want to speak to this just broadly at this work session we project that in 2027 uh between mil Creek Middle Sunset Middle and Page Middle we will be about 263 students over capacities of all those buildings that assumes all three of those are at capacity and that's really not ideal uh so we project that we will need that middle school I didn't specifically mention Woodland uh in my email but our chart actually had that Woodland is within 10 or project to be within 10 or 15 of capacity as well but it's been fairly stable uh whereas the other middle schools in the zone haven't been stable on the other hand we have

116looked at the capacities of our elementary schools in that area uh Sunset Elementary mil Creek Jordan uh and Nolanville Elementary we project between all four of those we will actually have about a 500 student capacity 3 263 U um over capacity at the middle 500 under capacity at those at those four elementary schools so because of that we are not recommending that we prepare to build a new Elementary School in 2027 you guys may recall that I mentioned at the beginning near the beginning of this school year we've seen an uptick in Middle School numbers aggregate whereas we haven't in Elementary uh that's the aggregate but but specifically to the Nolanville area um that's our projections another piece I want to mention before I turn it over to Brian some of our construction numbers have

117actually gone on down Eric Gardner is here and by the way Eric thank you for the work on the gym at paage to get it done quicker that Brian mentioned earlier Eric Gardner has done some market analysis some of the materials cost have actually gone down from a spike and so you'll see actually a slight reduction in some of those projected numbers with that Brian what else would you like to share with the board as we bring this proposed five-year Capital plan I believe you covered basically what I was going to I mean yeah not sure but I'd be glad to answer any questions it's basically what was on our fiveyear last year with the exception of we moved the elementary school forward uh a year uh some slight changes but uh in as far

118as pricing and some of the maintenance stuff but overall it's what we presented last year of what we would present this year if that makes sense can I can I make one observation before before we get into questions I think this is it was useful for me coming on the board and I think for the six new board members would be useful um your eye normally easily goes to that bottom right corner and you see $878 million and um I mean and naturally you look at that and that's an eye popping number it's it's you know a huge amount of money I would just encourage you not to go to that number not to focus on that number because um as it's been said said the only the only column that's right in front of

119us right now to make immediate decisions on is the current fiscal year that we're in everything else is subject to change could we've already seen in the last two or three years that projects have been moved out consistently we moved out when population has remained flat we we pushed things off to you know to F future years so just don't focus on the bottom right number focus on the the current year and maybe the maybe the next year um for for purposes of you know the immediate needs and for planning purposes that would that would be my one suggestion to you um and I would just flag that um absent there being a different decision by the board we're the suggestion that we're getting is that we fund we do initial funding for a new

120Middle School in this current fiscal year so just so we're all aware we'd be going to the County Commission sometime before next July next June 30 probably April May time frame that's right with a 24 roughly $24 million funding request to start construction of a new middle school so that's that's number one number two would be be be aware and be mindful that in the second fiscal year which is 2526 so starting July 1 of next year on into July 30 of or June 30 of 26 we'd be asking the County commission for potentially well likely funding for second phase of the middle school and potentially first phase of the new Elementary School which could get close to if you look at the chart could get close to about $100 million worth of capital request

121in that particular fiscal year so just a level set what we're potentially looking at and you know Jason was good about bringing up the population and the and the the pressures that we're going to be facing to drive some of these decisions um I don't want us to really get into a rezoning discussion but that's certainly one of the things that would potentially push out any construction decisions if we had to push them out but that brings with it it's whole other set of issues that we all are aware of so anyway I just wanted to say that the outset to kind of put context around this and M Mr chair thank you thank you for that uh in short we don't project that rezoning will solve the Middle School numbers whereas they do have

122the potential to solve the elementary school numbers by 2027 Dennis I drive by junee Lake every day is anybody looking at the new Elementary School the new middle school and the expansion of the high school because you're going to get 12,000 people 15,000 people in the next two to three years they're building those houses really fast so thank you for that question we are and actually Allison Nunley is here and Alison Nunley is watching that uh anything you want to share about that Allison we do have capacity at the elementary schools in the South that will hold us for a time we do have capacity at Heritage middle and Thompson Station Middle but you're right Spring Station Middle is will get full quickly so we do have some room to make adjustments before we build

123a new school she's also tracking the uh projected construction schedule communicating with the developers on that what about the high school Allison and the high school situation down south we just completed the Summit High School expansion they have capacity as well they do have room for a while for a while it may be the operative phrase there I just got the numbers uh they've got about 2200 they can handle 2500 so that's an extra 300 kids that's nowhere near what we needed because of June Lake in three years we're we're following it yes sir okay so um Mr King and thank you for first of all for Adam and or and the and the everybody who's looking out in projections so last year when we were projecting out a couple of years and we're we're

124building in some some estimated increases not just today's dollars um and so I appreciate yall kind of doing a a relook at that and just updating the the cost per and you know we took off I mean just on that just on that first line item you know dropped it by 15% which is not insignificant so um so I appreciate youall just looking at that and knowing and then County commissions knowing that hey these are these aren't today's dollars and when when inflation hits they're just going to be more these are inflated dollars that we're expecting what they're going to look like out in 2029 so that's that's great I really appreciate that um question about the um the middle and elementary school on the east side between split log and and the and the

125McFarland Road area um so do do we are we try are we do we want to go and go I mean obviously McFarland is happening um the the growth is happening the they're giving us the land um so is the 3 million na now and this proposed so what I don't understand is the proposed um $60 million spread over over three years is is set to be asked for through the 2627 school year on the same time frame as the middle school that's going to be built and ready at the end of that in the fall 27 so should we move those out or do we like I'm just trying to figure out the timing of those ran are you saying have them both open the same year no I'm saying given the fact that

126the that the elementary school is the projected opening is pushed out to fall at 28 yes sir should the should the 33 and the 23 be moved out out a year so to your point for the Middle School we have three particular cells three particular years with funding staggered in three chunks uh the the elementary is staggered with three as well but really with just some design money on the front end but the substantial amount in of 33 million and 23 million in those two fiscal years when the projected completion date is 28 so your question is should not the those two numbers be pushed one year later if the if the uh completion date is scheduled to be 2028 Mr gar is going to answer thank you so the um the Middle School's basically

127designed um the 3 million for the elementary school is is to get started on design and then I basically split the the construction how it would how it would fall over the next couple of of fiscal years um the fact that I understand uh Mr gal's point should it be um bumped over one but really when we when we finish it um it will we'll have to ask for it I guess if we if we're asking in June of the previous year that money will be spent um throughout that following year if that makes sense okay so this is a this is a function of when we have to ask for money to get it to be on schedule because I was thinking because it's also we're going to build the elementary school probably I

128don't know if it takes a year less but it than the middle school but it doesn't take the times have changed anyway what uh Elementary is six months less probably give or take yes um this particular Middle School though if if if you've looked at that site there's a lot of earthw work so it may it may be eight nine months longer than than the elementary school would take okay um so so Jason when when we do go let's just say by you know by June um and we asked for the I mean we asked for the the engineering money to design the building I mean you we'll know more about the timing then so this is so based on this time frame though it it look it looks like we could still if we

129if we get the design stuff done um if the if the population grew and the student population grew like based on this time frame could we could we not still get it open in 27 if we I mean are we we're not really making that decision right now well to that last piece you mentioned is accurate we're not making that decision right now to your point as we sit here we would still have time for an elementary school of construction in that year if there was a spike and there's a substantial change we we would have that capacity so so in addition to that 24 million that we so we're going to we're going to start construction on the Middle School um probably you know in the in the fall or whenever we get the

130money um and then what about the what about our certainty on the on the three additions the major Renovations as far as um as far as the Nolanville High um Edition and the K the Hillsboro and grassland are we are we are we asking for those too so is that is that really what we're prepared to ask for at the end of this fisc year we do intend at the end of this fiscal year to ask for that um we've been engaged in a strategic process of our renovation so hillsbor especially that renovation uh we do intend to ask for that um and grassland as well uh the high school addition that's design work as well for Nolanville High School um those numbers are relatively small the million dollars you know compared to an actual

131construction Eric can you give any details related to that and your projected construction timelines yeah so um on Renovations um obviously we do those typically just during the summer months so because because it's such a short period it actually gets stretched out over two or three Summers um so typically on our projects when when you see them in this format um that first number is is going towards towards the design and then um in the case of Hillsboro we um we would use uh the rest of that money over the next three Summers uh to construct uh for the uh for the high school edition again that first number would be uh the construction excuse me the design design permitting so forth um on a on an addition on a renovation on something that we've

132already done typically is going to be a six to n month process um the actual construction uh going to vary uh again a renovation multiple Summers working two two and a half months uh the addition probably would be about a about a 15 12 to 15 month construction timeline that's great um one one last question on Nolanville um Jason I know um as far as where where is where's Nolanville now and projected to uh to be in in 28 when we're when we're saying we're going to need the additional the 22 rooms which is what we've done on all the other high schools let me pull up Alex's Allison's exact numbers um but uh we're projecting it to be somewhere around 1,20 something something around there for Nolanville noville high school noville high school oh

133I'm sorry the high school yeah noville High School yeah the noville high school edition so we're because we're we're basically saying hey in 28 we need to have some excess capacity for no one's for the high school and the middle school in that I answered Nolanville El and actually we haven't got to those projections yet okay uh but we'll get I forgot one more but really all we're doing all we're doing this year is is designing it anyway so if the it's after the design if we say we want to push it back out next out a out a year or so if that's what it takes then and if I may um you mention High School uh I did a double check Dr ders mentioned um Summit at 2200 that's its capacity the current

134enrollment as of the beginning of this fall 20 20 months in 20 days in was 1,624 so we have we right now are about 500 underc capacity at Summit Independence is our most full school at a little over 20 2100 did we push out centennial's Edition Brian can you speak to that yeah I'm let me look and see where it was last year yes sir yes sir we pushed it off a year and let me let me um actually bring up centennial's numbers uh as well uh currently centennial's enrollment is at uh with a capacity of about 1750 yeah it's also the one that gets the hardest for out of Zone get Cherry Picked well that well that is true yeah and and you may recall uh those of you who are on the board

135I think two years ago we actually recommended a rezoning that would in include some of the southern area um with Independence hitting capacity we may need to revisit that in a in a in a year or two where the enrollment for the Fairview schools so Fairview schools and Allison I'm going to invite you to speak to this as well because Allison actually had a conversation with me about new development plans in Fairview yeah there's like 30 some hundred rofs yeah there's there's a substantial amount um so fair viiew right now uh Fairview High School uh I had enlarged this so I'm having to scroll just a bit uh Fairview High School uh is at is at 703 students with a capacity of just over a th000 uh Fair fairie Elementary is at 472 uh and

136capacity a little over 700 uh Westwood is it 535 with a capacity of 800 or so and then uh um I happen to have Fair viiew midle 539 with a capacity of 764 is the um I see on here the uh Elementary School for Fairview that's on there is that a replacement of a school or is it an additional we're keeping that in there as a placeholder because we expect growth we we we are projecting that as a as a new school and depending on the growth it may stick at that spot or next year roll to the next year gotcha gotcha when it comes to renovation it it would seem to me that um Fairview Elementary would be something we would want to look at updating of nothing else I mean that's our oldest

137school in the entire district and we and we recently renovated it within the last 10 years now understand a renovation is not um it's not going to be like completely redoing plumbing and and stuff like that it's replacing ceiling tiles uh floors uh ASB best abatement that kind of thing um lights it's it's a lot of that is what we typically call a renovation uh now Hillsboro's is a little bit different because of the design of their school and because of the safety with the entrance we're actually redoing that so there's going to be a little bit more work done which is why that's more expensive for those of you whove been down to Hill Boro there's actually kind of a double entrance where when you first come in the building you can just you

138know go down the halls and that's an old design so we part of our renovation for hillsbor is going to include a safety entrance that does not give access to the whole building um when you first walk in when is what's what's like a determining Factor like when you guys rejecting out because I know there's been like some schools where we've totally torn them down and just build a new one in its place kind of thing um on there well after something like Fair viiew Elementary yeah so how do we determine when that's done versus and why not one over another so I'm GNA invite Eric to speak to that and and Adam may may as well but Eric can you speak to that yeah um and Jason made a good point um I don't

139know if it was last month a couple months ago but the construction when when Fairview was done from a from a structural standpoint it it it's a very solid good building um even though it's old it is it is solid and in good shape um except for maybe the plumbing maybe I mean let's just be honest right yeah um so some schools like like Paige when we when we were doing additions there it could not be added on to structurally and meet today's current codes and so um had it been had it been built in to the same standard it may have just been an addition rather than a complete redo uh Brentwood Middle School the same way it um it would not meet today's codes and standards and so to be able to add

140capacity at a school like that it had to be it really had to be redone um a lot of our elementary schools um that we've added on to um where it's just adding a wing to it um and it doesn't change the the structure uh itself but just adding a wing to it those can just be added on to um but anything that um any of our buildings um I know I know we've got um Structural Engineers that have looked at uh the buildings over the years uh we've got reports um reports on those um but typically to determine whether it was going to be completely torn down or not a lot of it depends on when it was built what what codes are are applicable um to today standards and so forth so the

141total rebuilds we've had um in recent years Paige High School um Paige middle came close uh with a with a rebuild both of those included adding capacity uh and and then of course he mentioned the the the issues with some of the hallways and the the structural design um Brentwood middle uh our structural folks evaluated it and it it had some problems um and there were slopes if I'm not mistaken Eric where there there were there were maybe violations if I remember right uh yes in the in the building and Brentwood is brenwood Middle is a very unique uh camp because it's so small um I mean it really the campus itself is is one of our smallest I think it's 12 13 acres um most of our elementary schools are 20 acres so it's

142it really didn't have a lot of room to add on to and then when you take the the age of the building and being able to add any capacity we had to go up and and so um in order to to add on there it had to be taken down um could we get the spreadsheet you for like the whole District projections I know we have you know the middle schools and the Nolanville area and the elementary schools um but I'd like to see how we look as a district because I know our enrollment hasn't increased and while I would love to add two new schools to our area you know when I see this price tag of $158 million that's I just want to make sure that we're good stewards of what we have

143especially with the fact that the growth hasn't occurred over the last few years thank you for that um I will say right now our current numbers are on our website if you go to our strategic plan page you can click on our current enrollment and we have every school uh uh grade byg grade so it's it's the current snapshot and it's we we always do that at day 20 um so so as an example you will see especially in the grassland area Hunters B grassland Elementary Walnut Grove those numbers are substantially lower than some of the others on the east side of the county and we will get you some some historical data as well and Allison right now is working on projections for for next year and th and those will be presented to

144the board in January for it'll be projections for the 25 26 2526 so what we can get you right now is this year previous year and then they're working right now on on projections for next year and it'll be presented and Alison does a lot of work she also has uh all the new subdivisions and where they are in the process uh and their schedule she's constantly updating that uh data as well and and that actually that actually prompted a a thought that um that I was reminded of in a conversation we had about growth especially with Fairview I mentioned water at Fairview because historically that's been an issue at Fairview because Dixon County water is the supplier uh and and I and I I said something to the effect of in our conversation to

145Allison well water is is is slowing fairview's growth and what was the phrase you use they fixed that I said not anymore not anymore uh so we are that is especially at Fairview we're keeping an eye on that one thing um that's come up in the past some on some of these discussions regarding whether to build whether to manage growth another way is that the net growth in the entire County this actually came up in I think probably a year ago when we had this discussion the net growth in the county is flat but the growth in certain areas of the county is not and obviously Margie your area noville is one of those examples of an area where it's growing whereas the western part of the county Donna your area is not um so

146I mean you got three elementary schools over there in the west side of the county you know while on a Grove grassland and Hunters bin that are 50% capacity right uh roughly um but yet you're you at capacity or or over at all the schools in Nolensville so we were having this discussion earlier in a pre- meeting about um if we stayed on the schedule for the Nolanville Elementary School to open in 28 even with that timeline there would likely have to be I know this is not a rezoning discussion tonight but there would more than likely have to be a rezoning in Nolensville for the elementary schools before that school opened just because of the growth and the current status of the of the enrollment is that fair that's that's correct so it's kind

147of a two two really unfort two negative Solutions I guess you know one is one is resoning one is spending money on your schools and knew there were great options and when was the last rezoning I think just year oh just last year am I correct or two years ago two years ago sorry years I was to say I thought it was 202 two years two years ago um and and Mr chair to to that uh I I sometimes talk and I remember talking to the County Commission about that this we really have five main things we do when we're dealing with with growth uh one we squeeze in just to put it bluntly uh number two we get Portables uh to address it number three we add on where we can uh number four

148we res Zone and then number five we re we build and that five has to come last uh to your point but three three or four of those five you can't do and either have done or or can't do in no one's will that's correct yep we have Portables there right now we squeezed in uh we can't add on to that to that um it's substantial I think Eric if I'm not not mistaken I think you said that you would analyz that design of the building we could probably add two classrooms on but it just it's not the the cost just isn't Justified for such a small add-on that and I mean our our board policy doesn't allow to oh know the capacity of the elementary schools we've kind of hit that kind of the

149most appropriate size for an elementary school and anything above that affects programming that's part of it as well but you're right we' we've hit we've hit three of those five correct if I'm wrong Jason but the growth that or sort of where it's flat overall it hasn't been flat uniformly that's correct and that we've you know seen growth more at the older levels the high school levels and it's more at the elementary level that we've seen some shrinkage and and the rationale for that is not because families don't want to come here it's because our home prices have priced out a lot of younger families you know starting early who haven't established themselves so much simply can't afford to move here I think I think that's right we're seeing an increase in in our Middle

150School numbers and it the trend looks to me like that's that's what's happening that families are saving up for and and more moving in in Middle School than than we've seen in the past sure and you can't rezon a middle school or a high school kid to an elementary school and if there's capacity there yeah so Alison yeah I do um a couple things Mr King and I have done some tours and had some fun um and one of the thing one of the places we toured was uh Anin High which is um in my district and um where are we just in the either the oneyear plan one-year Capital plan or the five-year Capital plan on just the athletic facilities we've got you know when we were there we talked about um the communal

151showers in the men's locker room um how many high schools have the communal showers for the men's locker room versus the Stalls and you know I talked to the um booster president and I think they've had the same Press Box for the last 30 years and they're they're they're joking about how on a football night with all these men moving around somebody's going to fall through one time and um you know we've just got some repairs and where does that fall in the line of things and and I kind of agree with um Dr Johnson just on on these years I mean we haven't had any growth significant growth since 2021 and on these years these these flat years or years with negative growth can we really focus in on getting some of these schools

152because I see you know we've seen you know these new constructions they're beautiful but then we see a disparity some of these schools that really do need some love and some Renovations and can we really focus on that while we're not having growth and I agree and the other qu I'll get to the other question in a second I'll let you jump in on that this sure great question and this is where the struggle is uh with being trying to be fiscally conservative in this County which we've always try to do there's kind of a hierarchy of what we want to do to maintain the schools um and so it kind of starts with your Basics your HVAC units your roofs your uh asphalt projects for um uh schools Plumbing you know kind of your

153big ticket items and so just to be blunt typically we don't get all of that funded so we'll kind of come up with a list either some of it's through the fiveyear and then we have the annual and when we present that typically that gets cut a little bit and that's just the basic stuff so it's kind of hard for us to reach that next level of things that I I don't disagree that that are needed it's hard to put a Press Box in front of a a leaky roof or you know a school that needs um uh a full HVAC unit because it's 30 years old and it's time to replace it we we just never seem to get to that next level yet uh but so yeah that's kind of where we are

154and safety's an issue well yeah and safety is other issue we do make sure that you may you may remember the last year there was an issue at one of our neighboring school systems where there was a collapse of a of a portion of their stadium and they had to they had to do some immediate work we've analyzed all those we haven't seen that uh that kind of a need in in in ours but we do maintenance yeah and and as far as the Press Box being safe at uh Mr Christopher and his crew they would look at it if there's a serious safety concern we would do something but a lot of times it's just honestly just old you know yeah with the communal showers I think that's kind of a possible liability thing

155that we probably need to start put that I'd like to see that kind of at the top of the list um and then um just looking when um superintendent golden when you said that um that rezoning in the middle school to fix that problem isn't a a remedy um because I looked and we have capacity for 2 over 2,000 more students in our middle schools and there's some I kind of was looking at the capacity chart but um can you speak more to that please sure I'm I'm thinking regionally there's a limit on the practicality of how far we can bust a student in a year so uh when when I mentioned those particular schools I was looking at that region basically the east side of the County um from Page Middle to mil Creek

156to Sunset to Woodland uh we project that there's going to be growth in that half of the county substantially enough that reone is not going to solve that um britwood and Woodland zones have been fairly stable it's possible that we'll get some mitigation of that with open zoning to Brentwood right because we're finishing up that construction uh and we're at 1150 or so if if I'm not mist Aken I can pull that number up but but when brenwood is when Brentwood middle is finished uh we will have some capacity I anticipate that we'll do some open zoning what what will Brentwood be when it's finished uh Brentwood middle is uh projected when we're finished with construction to to uh have capacity for500 okay um and uh right now they're at 1114 right so we'll have

157so there'll be a little bit of capacity there grassland middle you've gone too far to be able to move Nolanville students uh now right and and I will tell you the interstate you guys when you think about traffic the interstate is a is an issue uh because it really slows down transportation we we have and looked at the capacity of us to do in essence a domino effect right like uh rezoning um I think in a lot of situations that's not wise because some of those zones have been so good and so stable that we that that we we are creating a scenario where you might have a school here with a zone that backs up to it and then the entire school zone is on just one side of the school uh and that

158creates some some issues as well um so when I gave you the numbers about the middle school and why we project that we are going to need it it's based on that region uh we will do some again some some bits and pieces of can we do some some resoning Legacy is has a potential for taking a little bit of edge off Page Middle um we're two and a half years out from where we projected we're going to need the school um but we will have some of those discussions and then my last question um so we were talking about that this is just a plan and um that we're just approving a plan and um I know we have eight new schools on our fiveyear plan do what's I mean am I correct we

159send this on to the County Commission to let them know this is our plans that's correct okay yeah and they actually review it their schedule is January okay because of their obligations to their bonding company right but I will tell you also every year a commissioner says we are not committing to to to spending any money with this five-year Capital plan and somebody I guarantee you will say something to that effect when they look at it in January I think I've heard that 19 years it it's true it makes me wonder sometimes too whether whether plan is actually the right word for this it's more of a projection than it is a plan plan implies there's a reasonable more than reasonable chance that it all happens projection is more of a we we think it

160might need to happen but we're not sure that's a good point and I'm I have one more thing I'm sorry um so have we um considered and I know you guys probably have but just outside of the boxes we have we have room for over 6,000 more Elementary School students have we thought of like housing moving like some so some of the elementary schools might have some Middle School like through sixth grade have We examined that solution uh we actually do that in spots um where it's feasible uh the best examples we have are mil Creek Middle Elementary uh Thompson Station mid Elementary um right now the rezoning would be difficult for the elementary school to send Nolanville to mil Creek Elementary because the middle school capacity right Middle School's over capacity um we have

161now to your point about I I'll give you an example I've seen this in other districts uh there's a six through eight School let's add fifth grade to it right or or the reverse um we've had some general discussions about that we've never reached the point where we felt like that is a plan that we that we need to really look at but I have seen that in districts that have a that have had a substantial change um might that happen if we continue to age out you know at a at a high rate that could potentially happen we've also looked at the possibility of in in dense areas could we create two schools one being say a K2 and another one being a 35 with overlapping school zones um we've had some discussions we've

162never reached a point where we felt like it was the appropriate thing one thing too that make that complicates this is you know I was thinking about the I mentioned the elementary schools in the west you know Hunters bin walner Grove grasslin you've got basically I'm estimating this but roughly 800 um seats if you will at among those three schools within five miles of each other so when you think a little less than five miles yeah I mean so when you think about the how you can't look at the growth as a as a whole you got to look at it regionally you also have to look at capacity regionally you can't look at it as a whole because and I've made this mistake early on too it was just it kind of oh you've

163got if you look at the spreadsheet look at the total numbers it looks it's deceiving because you have to look at it okay where are the numbers where is the capacity where is the overcrowding and unfortunately it tends to be happening overcrowding is all in one place and vacancies all in one place I mean more or less and I wanted to again for context when is the what's the last fiscal year where we started a new school I know we finished Arrington and and Amanda North you know a couple years ago and opened those up but when did we start what was the last fol year that we started a new school Rachel and Brian can you remember you start you you what you're talking about is actually started construction started construction of a new

164school what fiscal year was Eric you may remember that it would be Amanda North and yeah so we we started those in uh in 21 no 22 we we cuz we open it in 23 so we started construction april-ish of 22 so that would have been the 21 the 21222 FC so 2020 or 21 would have been when we got the initial funding planning money engineering money what have you for those so basically four going on five fiscal years since we started brand new funding for a new school yeah yeah which is pretty unprecedented for this County it is yeah historically it dates back to probably to the 80s yeah yeah that's right there have been some years where we've done two a year Jason if um would it be possible I guess we because

165I I'm anticipating um accompanying this to when you when you go meet with the budget committee and and education Comm and talk about this but would it be possible to show the kind of whether it's a heat map or something as far as the countywide on with the with the zones for the elementary schools the middle schools and the high schools to kind of show where we are in terms of at over or under capacity I think it's I think the picture would tell this more than the more than the spreadsheet would um just to show that because I know I know we can do it by zones because I'm thinking that the zones might might tell you hey there's there's the that are you know nolensville's all over uh over capacity or largely over

166um versus I mean I think it it'll it would tell a lot the picture always tells a thousand words we can tell people that there's capacity everywhere um but until you see it and and can communicate it then maybe it doesn't that's not a bad idea not everyone can rattle off off the top of their head where every school is located right we have 52 schools I you know I think everybody could say one of those the virtual school they would know where that is but every other one they probably they probably can't name right so so that's that's not a bad idea at all we'll do some brainstorming over that thank that's a great suggestion I was going to add with the heat map that I know in my area that might also help

167um convince some of the parents to say hey sunset or Arrington or College Grove they're sitting over here at whatever capacity if you don't want your child in a portable consider during open enrollment moving and it's not like they're that far from each other so that yeah that's a good suggestion too I do remember lots of discussion about Nolanville Road a couple of years ago for also yeah that yeah we we'll talk about that we do have the capacity to do a heat map with with with bullet points of every single student in our district uh you can see that heat map but you're talking about actually a heat map from Zone to Zone with a red yellow green or some kind of color coding yeah I I wish you great luck in making those

168arguments might go all right anything else on the capital plan we will be voting on that Monday night so be prepared all right uh moving on to item next item approval of the 2526 and 2627 school calendars thank you Mr chair we are actually proposing two calendars to you uh this year and uh we mentioned this I think a month ago and Dr web if you would I'm going to turn this over to you if you would share some details related to both of these proposed calendars absolutely thank you Mr Golden good evening board um just as a reminder um the calendar committee began uh thinking about the feedback that we' received from the board of course no calendar parameters were voted upon uh but I shared a few points just from the conversation surrounding

169the calendar one that uh you all had heard as well as many of us just positive feedback on the current Year's calendar um you had asked for two years layouts just for planning purposes uh that was echoed as a a welcomed um a welcomed site for our schools as well just for planning purposes to be able to plan two years out and know our families uh share that they would appreciate it I also noted that um there was a request for us to evaluate School snow days just to have a or inclement weather days just to have a conversation about whether or not 10 needs to remain or if we need to reduce and I also shared with the counter committee conversation from last year a year ago in regards to the calendar uh the

170request from the board was that we not bring forward a recommended change to late starts or early releases until a decision was made by the strategic planning committee in regards to school start times so we started with those pieces in mind um and then started with our own Collective commitments keeping in mind the state expectations for school calendars as well as our um our own feedback that we had received from our schools we established the the the collective commitment of ensuring that we have the best possible instructional calendar for teaching and learning to take place looking at full weeks of instruction where breaks fall uh looking at a balance of days in each quarter and semester with the greatest importance being on the first three knowing that the fourth quarter many of the instructional days

171would be used for testing schoolwide testing State Testing uh and some national testing of course uh looking at the breaks we wanted to make sure that we reviewed his iCal attendance data research data points national holidays including religious local election and national election days and review any feedback uh that we had from the community since we hadn't um had the plan to make any major changes to the calendar we didn't s listed a a Google form out to the full community to solicit feedback but we did ask principles to share with the calendar committee uh between our first and second session any feedback that they had heard from their parents their PTO leaders their student leadership their uh teachers and just in general for their school community so we could take that feedback into consideration

172so we did collect that ultimately we're proposing to you a very similar calendar to this year's um for the 2526 calendar you're going to see um uh pretty much a close mirror to this Academic Year with one exception there's no uh there is not a November election date and the next academic year so the calendar committee recommended moving that professional development day from the first week of November to either the start or the end of a week not in the middle of the week like it is on an election year and the calendar committee elected to make the recommendation to move that professional development day to October 31st Halloween which falls on a Friday uh so that's the only significant change uh that you're going to see in the 25 26 Calendar in the 2627

173calendar overview you're going to see that school will actually begin and teachers will come back one week later than our current calendar uh we have heard that feedback in the past just the request to have a little bit of a longer Summer come back later in August we were able to make that happen in the two-year out calendar because of the way the calendar fell there happens to be an additional week in May so we were able to shift things forward a week uh which allowed us to keep those bookins of uh of August as a start to keep Memorial Day weekend as the end of school and then of course to keep uh an abundance of breaks as we have traditionally had in the school calendar so you'll see those pieces uh one thing

174to note is that on May 5th 2026 it is a countywide primary election day uh in communication uh with Chad Gray at the election commission we just wanted to share with the board the transparency of we made the decision to recommend to you a calendar that has us in in school on that day even though it is uh a countywide primary because AP testing is taking place and that is a national assessment week um and um many all of our high schools actually and many students within each of those high schools will be participating in AP college board testing during that week uh so we made the election to uh have school not uh to be out of session and to work closely with the election commission to ensure that uh those countywide primaries could

175take place uh with uh minimal disruption to either the testing or the um the election itself I'm happy to answer any questions that anyone has but that's the broad overview for you guys oops we had a a constituent reach out about um staggering the the I think you would send it to it I just wondered if you could speak to that a little bit staggering like the fall break and the Spring Break um for uh divorce families and how that kind of fall on the same weeks for them thank you for that question yes you'll see um you know a Cadence with each quarter uh because we are working to have as close to possible a close number of of days and weeks in each quarter for the instructional purpose of the balance of the

176calendar uh which could mean um that uh that off weeks continue to fall on the same pattern I guess as the was the request from the constituent um and so that that's why we have the the pattern that we have and the number of days in each quarters for the uh instructional uh days and weeks to continue and to have that balance between each quarter uh but we did recognize the point that was made uh by that family member um about a family that may have a parenting plan that says every uh other week uh a different parent may have a custody of a child uh and that may put some stress on a family if the same parent continues to not have uh that week off so we recognize that could be something that

177a family would have to work internally to resolve and if if I may speak to that it's possible depending on how the weeks fall maybe every fifth or sixth year it flips but because of the way the calendars that you might have a number of years in a row um the parenting plan and we actually receive the parenting plans of any of any divorced family uh the parenting plans anticipate this possibility and actually allow divorcing parents to be specific about spring break they call they actually call it um fall winter and spring um because the courts recognize those breaks now we we probably I don't know that every school system in the in the state has a full week fall full week spring um but that'd be my best encouragement to folks look back at

178your parenting plan if you want to make sure you alternate those holidays um the state has given a mechanism to address that and you don't you won't have to worry about our calendar so much because because because of our structure it's tough for us to anticipate that totally totally understand his uh rebuttal to that was um that it would create it could create where one parent might have the child for three in a row that's right in dealing with that so while I understand the frustration of that it's it's hard to build a school calendar around individual that is tough family problems so thanks for talk about that yes sir I have a quick question is why do we have like constitutional day and Columbus Day and Veterans Day listed when students are in school

179only because I know that caused a little bit of confusion I I heard some people thought you know the kids were off for Veterans Day thank you for that um well and Dr web will speak to it I will say we've gone back and forth over the years with that I will say we like having Constitution Day mentioned because it is a focus uh during school but Dr web can you speak in more detail to some of those my yes thank you for that question my recollection is that a few years ago it came up in a conversation at the board and the recommendation was made at that time to document all national holidays uh whether we were in school or not in school um and so we did add that uh a few years

180ago my recollection is that it was as a result of a board conversation and if I'm not mistaken I I remember one example for some reason um it was it surrounded Columbus Day because many banks are closed and so the I think the discussion was at that time at least well some folks might be assuming we're closed because the banks are closed so let's be let's be specific um that's that's my best recollection of it but the reality is we hope everybody checks every day right Mr Golden I only add I know that Veterans Day was a part of that conversation too and um we we know that there are some families that would like to have Veterans Day off um it's to to participate in Veterans Day activities as a school system our schools

181have enjoyed being in session on Veterans Day so that our students can um celebrate recognize our veterans um and to learn about the significance uh of that holiday and to participate as um as a school thank you for mentioning that I actually spoke to the County Commission about that very issue because I spoke to them on Tuesday after veterans and we were in in session and I let them know we intentionally and thoughtfully have school on Veterans Day so that our students will and can participate in those programs our um I think we had five different high schools represented in the parade uh and they were in school uh that was bands and jrc programs and I can't count the number of elementary schools who had some kind of program we had we have had

182in our tenure here some years where we didn't do Veterans Day and we felt like it was better because we were able to let students know on that day have parents and grandparents who are veterans in so that's intentional okay any questions and I don't know that it was mentioned but just a flag that the late start early release days are built are also built into the 2526 document yes sir so you will see the late start uh continuing for secondary schools in the same pattern that we have in the current calendar same with early release uh you won't see any of those dates in the 26 27 school calendar that would be something that we would look at in the next calendar cycle again taking into consideration any kind of U potential change in

183school start times okay everyone clear on that so we'll be voting Monday night to approve um both those documents all right we can move on to board policies um I'm going to for the next uh three of these the three policies that are in question I'm going to kick it to Mr galberth for a readout from the policy committee and then get whatever input we need from Jason Dana or others thank you thank you Mr chair hang on Jason Jay we've had a request for a break why don't we just like five minutes five minutes 8:40 we will return thank my son called good I'm not the only one got get that my son called yeah he never calls e e e all right we will uh reconvene you're a lefty I am I know

184that said earlier like you're be like I don't want to be no it's fine I think being a teacher always know um for first reading uh we've got policy 6.4 031 um pediculosis otherwise known as headlice so there has been a um a change of the CDC which actually now mirrors what the um what our state um Department of Health had had already recognized and uh and so we're proposing the proposed change is to recognize the the updated um language in the CDC essentially recognizing that the that headlight while uh while a nuisance is not um considered a health hazard and is not spread disease um so all all the while we do take precautions and we're proposing um the the Small Change in in essence is the a child who presents with active and

185and comes to the comes to the nurse because they're itching does a review has active headlight um today we will call the parents and send them home um in this policy we'll call the parents they'll have the option to send home but we will not send them home from school when they do go home they still have to come back having been treated um and then we won't treat them we won't allow them to come back to school until they've either been treated or and if they have if they if they haven't been treated and they have active Li then we we will send them home and we start that process over again so that's the you can read the details of the policy but that's pretty much what it says um if anybody has

186any questions we had a good discussion at policy meeting I have we did get an email from a constituent who suggested that a simple notification that a student in the grade had lice um that could prompt you know other parents or Guardians to check their kids when they got home I thought that was a really good idea it's not singling anybody out but it goes up to the grade and you know parents can then at least check their kids heads so we have I can remember I've I've been on board long enough to to know that we used to do um headlight notifications and um and we don't anymore so um Dana can you um give us a a histo history lesson on that sure so the health experts will tell you by the time

187that you see live lice it has been two to three weeks before they have actually been infected so um and I think there was going to be either a news channel 5 or news Channel 4 story story today um it's run okay I know they went to the lice store the lice place um and I think that was the majority of the story instead of our policy um and my understanding is they gave a lot of detail about not calling people out not and I know we're talking about the full grade instead of the classroom which is how we used to notify I do think there's wisdom in that um I I do think they really talked about not prevention but treatment and education which is consistent with um the recommendations in the policy all

188right again this for first reading we'll uh we'll take it back to policy yeah I sorry I'm sorry so I had several emails that came my way um about um having letting a child stay till the end of the day and I don't have a problem with you know a lot most of this language but um I would like to know um who the person that seems to me that benefits from this is a parent that they can wait till the end of the day um I don't know that many parents would take that option personally because it you know you have to go buy the medication and treat the child and clean everything up and you'd probably want to get that done sooner than later um but I think about who does it inconvenience

189and I think there's a lot more people that are inconvenienced if we take a look at that question um because and um my daughter I she just she's in Nolanville and she said that is it mil Creek or one of the schools out there yeah M Creek has a headlice problem currently and so I I strongly disagree that we should um I I kind of feel like most parents would want to pick up the child as soon as they're available but I would like to see in the policy that that does not change um because we're really inconveniencing you know teachers the other students parents and um it's um I think it's just kind of inconsiderate of all those other people in my my opinion so that's my thoughts so so your suggestion would be

190to change the language and to do exactly what um so so that the the parents would have to pick up the child as soon as they're able and not let the child stay there for the entire day okay kind of within the parent policy right correct so not changing the policy yeah so Dana could you could you speak to I know you talked to our to our nurses and um I mean what did they what did they say about the about the risk of of infection for that for a partial day or you know even a full day sure so I I do agree that most of the parents given the option and they would have the option to pick up we're not taking that away um nor would we I think most parents will

191because the reality is if the nurse is calling you your child itching so you want your child home just like if they had a fever or vomiting or any other issue um I do from the medical standpoint um in speaking with our nurses the nurses say that Li do not jump which I thought they did so it truly is head-to-head contact or sharing of a coat a hat a you know something um pretty immediate uh because if a if a livee lies I'm gonna just I'm not doing I'm not saying that out loud um are not actively on your head then they can only survive 48 hours so I've learned more than I've ever wanted to um again if that is the will of the board I would not recommend changes I'd recommend leaving you

192know the current policy um if that's what you one day yeah I also researched and found those same just just exactly what you were you were stating that's all very accurate but I just feel that um that we are making uh by putting it by changing the policy we're we're making it convenient for one parent when we're actually um with the when we're inconveniencing so many other people um and we have an example of headlice problem in Creek and I just I think it's best practices to um just keep it the way it is once the student sees the nurse and the nurse determines his lice where does the student wait until the parent can pick them up in the nurse's office or do they go back to class because it could take a couple

193hours for the parent to get there Dr would you doc Dr orer would you mind speaking to that I don't know the exact answer to that at the moment I think it depends on similar to what Mrs osbrook said I think it depends on how the student is presenting um I know that our intention with families is to not send a student back in any way that would be embarrassing so if they're headed back to you know they'll grab their things and then wait in the clinic that's right we certainly aren't sending them back with the intention of being dangerous or infecting in any way and also balancing that but I don't know the exact NSE protocol Mr King I'm not sure if you and Sarah have had that we will try and find that

194out while we're having this discussion that would then seem to be like the current policy might be the best is is if that's what they're going to do anyways because I think the the the heart correct me if I'm wrong but the idea behind changing it was that this I think it's kind of up in maybe in the first language of it uh the first um paragraph there where it's like we're not denying an education or something like that their educational day um which would make it seem like the expectation would be that they would be back to class is how I would kind of read it um no student should be denied an education solely due to the presence of headlight um and so I mean if you're sitting in the nurse's office you're

195being denied in education um which I'm I'm language seems harsh to me tonight and I you know um if you have a fever you're denied an education you know type of thing too I guess but um I kind of agree the more I thought about it you know over the last few days I was kind of like gosh if my kid was in class and got lice from somebody because their parent didn't want to come pick them up or what have you um I'd be ticked about it and then particularly yeah you know and you know I think about like some of our special education uh students uh with different things that they're dealing with and that can be much more than just an itchy head that could be something that really freaks them out

196you know for themselves personally if they have to deal with that not saying that they're always going to be exempt from it with that but um I don't know I I I I think I kind of agree with you I think best practice is probably just that they should be picked up because this too also um I know we added in that line the red line could you scroll down a little bit I'm sorry I got you all over the place if live lights are found to be presid in student's hair then the steps outlined above in paragraph two will be followed but that actually does nothing because it just says well the nurse is going to look at it and then they'll send them back to class and tell the parent so it's like

197there's no there's no remedy beyond the first thing it's like it's Groundhog Day for lice with these kids so I mean that's that's my my two cents on it so let's we'll we'll uh we'll vote on this on on Monday obviously the vote is to is take it back to uh is to Poli we have some more discussion on it but um so completely open and we'll we'll take it from there yeah it's for to to to Mr galber point it's first reading um all right second policy this is for these next I'm sorry jay I I did get an answer to the question they wait in the clinic Mr Mr ders the student waits in the in the clinic until the parent arrives they go home okay that's the current policy so they wait

198in the clinic until the parent arrives um I just have one Dr oer yeah once in the nurse's office if it goes beyond that then they wait there you don't send them back in the class and embarrass them or hurt their feelings or correct what we just confir out again no correct that's what we do currently yes sir so what would we do Under the change policy I guess that's my question is you know talking about not inconveniencing the parents I'm trying what is the inconvenience the the way the way I read this proposal which actually reflects some of the tsba language restricted only their their access to the educational program to your line uh it shall be restricted only to the extent necessary to minimize the risk of transmitting the infestation so that would

199then there would be a little bit more discretionary responsibility falling on the nurse to determine might this child um spread the spread the risk of infestation Beyond and if the answer was yes as I read this then the child would still stay at the nurse's office if the answer was no then the child would return to could return to class okay and then if we scroll down with the existing policy the you're talking about a student education and we've learned that learning loss is a real thing I mean a day is not being denied an education you know it's someone point a fever or a suspension for misbehavior or what have none of that is denying an education but in this case I I think the existing policy if I'm reading it correctly we're we're

200talking about extending several days based upon you know active infestation and I don't know if it's nits or or what have you um I mean it's a discussion about lice and I get it and as soon as you say that I mean you know I immediately want to scratch my head and it at enough moment hair starts itching um and and all of the stigma with it from a child but it seemed like what we're doing here is is actually Tak said here's the latest health information from medical professionals based upon data and Science and this is what we recommend for the best interest of the children am I am I wrong on that I think that was the intent of it yes that's that's why we looked at it was because of the new

201guidance so I mean if we we can we can choose to we can choose to stay or go with it so and I have one more uh comment kind of suggestion as well um when I was a teacher then if there was a classroom that a student presented with headlights then all the students were checked by the school nurse and currently my just talked to my daughter today and and she was saying uh last year her little preschool son they had that and they they they had that same policy where they checked all the students heads in that one classroom um and I'm I'm just thinking about mil Creek again and you know their headlights problem that they have and I don't know any details about it but um so that's something I think I

202would would consider maybe um adding to the policy instead um so if I can address that um because again I think you and our s subject matter experts at this point so um in talking with Sarah Whitfield in prep in working through this policy as well as I wish I could remember the name of the place in Williamson County the lice store the lice Place whatever called the place they have part of the interview that they did today was that in a school building it doing an assessment of every child's head um is not reasonable there's not the the Manpower there's not the bandwidth they they hit on that um and my understanding from Sarah was they agreed classroom I'm not yes the entire classroom yes ma'am the whole school just the classroom yes just

203the classroom and they agree and Sarah agrees with that because remember we've got a school nurse that while dealing with the child with live lies is also dealing with they're responsible for the health of every other child in the building um so it's not just line up um and let me check your heads um so I do that was a piece we talked about this afternoon um just so it sounds like we're gonna have a lively discussion um at second reading so good times well just just a flag too that the next policy committee meeting if I'm not mistaken is not until January right M so we have roughly two month months to get new language put together and think through this but it does strike me that you know in four and four and

204five that are stricken through entirely if we're going back to the original policy and we don't strike that we're what we're essentially saying is um the student may return to school only after the hair has been treated parent presents to the principal proof of treatment a release from the Department of Health I mean we we got to think through whether we really want to burden parents with that to that extent but I don't disagree age there's certain things that could be done but to go back to the original policy means we're doing that yeah I think they're I mean we can we can we can tweak it but we have a lot of time to think yeah and I don't mind a combination I'm just my my sticking point is is is just allowing the

205child because right now the child is being separated apparently from our conversation the child is being separated from the class so what's the point of that language in there if they aren't in the class with the other students well if they I mean right I guess based on the new policy if they once they found it if they if they if they chose to leave then they would stay in the nurse but if they chose to stay they would go back to class for the rest of the day well and and the nurse would have the responsibility to minimize the risk of of of spreading the infestation right that's that's that's probably a a detail that's wor I mean I I guess if the if the policy stayed like this I would I would be

206hesitant to to place BL blame on a child for spreading a non for spreading Li that's a that's not a disease it's a Nuance for sure um but given the fact that like she said that it t like it's a two we process to to get to live lice and so the if if like if the child was is there like exposing the other kids in the class for for three more hours as opposed to being with the kid for two weeks and they like they might have I mean there might be other kids in the class like I I just hate the the contact tracing of that and trying to to to go back and say go back after the fact and say well you went home for lice but you didn't go home

207but I got lice you know two weeks later and it's your fault like I I don't know that we can say that like that's a little it's a little much so like you just triggered all of us with contact racing I know I know I so do we I want to be careful about using this language because this is how rumors sort of get started but do we have an infestation problem in any of our schools Dr oyer there are oh well I can speak for Sarah because I feel like I've talked to her almost daily including right now there are there's lies in the buildings um apparently that seems to be fairly common in elementary um we live in the south and it's still warm from from day to day right uh you know

208we have you know we have 28 elementary schools 30 now thank you I'm still using 28 based on the last one Dr R I know I I I but I want to be clear my question here is not is there an existence of it in some building somewhere at some time I understand it's kids and school and the point in the South and it happens and it happened last year and it happened the year before and you it'll happen next year and Etc but I I think the word infestation was used and I just if if that's not accurate let's clear that out because I think that's how rumors and social media and everything gets started thank you for that that's not the case to that point I guarantee you Dr oror when she heard

209mil Creek she checked we because we because we hadn't we hadn't heard that Dr roer we do not have the confirmation that I have from the principal is that she is not aware of an infestation we were out of the building today for professional learning so she'll be checking immediately in the morning but I don't think it would have happened only today so at this time we don't have any information about there being an infestation of lace at mil Creek Elementary so so Sarah has apparently Sarah's also watching since lice is a community issue there is lice in the buildings this year is no different than previous years so no infestations um that are abnormal can I just I we're all tired of scratching our heads at this meeting but just to um just to

210clarify this change was precipitated by the CDC guidelines correct the change in the CDC I really can't I can't agree I can't agree with that but I will say this Tennessee I can't so there were several news stories um over the summer that the CDC had changed their guidance in reality it they had not the guidance that they have been following didn't change with that being said we aren't following their old guidance so I didn't think it was worth really pointing it out we're also not following the guidance from the Tennessee Department of Health was footnoted on here too right so that is so when I was asked to look into it um from a medical perspective our our nurses would say it's not a communicable disease um and that in their opinion medically should

211not be the sole reason that a children that a child goes home um and doesn't remain in school so to that point there's a gap in our current language and our reality it says response to headlights in the school setting is governed by the rules rules and regs of the Tennesse Department of Health but our policy doesn't follow those rules and regs so either way we do need some discussion I was just what are what are those what is the policy what do they recommend so that's what I that's the language verbatim lines five and um the beginning of six is what is in the Tennessee Department of Health guidance which is it's not considered a health hazard as headlights do not spread disease no student should be denied in education solely due to the

212presence of headlight scroll it scroll at the top Tim please right there stop right lines's five and half of six where it goes and his or her educational program that is not guidance from the Tennessee Department of Health that is language several school districts r Wilson several mcgomery have in their policies uh could have come from tsba I'm not sure the origin but I feel good about five and half of six and the no student Dana because there's questions about that that comes from the Tennessee Department of Health correct that is correct through headlight there should there would be a period instead of of a cal yeah so so you asked about that earlier that's where that language came from yes so when I guess then my question would be no um shall be restricted

213only to the extent necessary to minimize the risk of transmitting the infection why even have that there if it's not it because it sounds to me like we're saying well it's not a big deal really and we can't take a kid out of school for it because it's not really a big deal but if we want to minimize the infection we can send them home well this is this is my best answer to that there's Health rules and then there's practical that aren't health related yeah the health the health guidance we have and I'm paraphrasing Dana is there's really no basis for from for a health reason to remove the child but we're looking at the Practical with the infestation uh and that is do what you can to minimize the student being out because

214of the Practical aspects that Jay talked about it is a nuisance and this infestation versus infection so then the policy I guess we should create should be more from a practical standpoint um I think it's a marriage of the two and so here's here's what I would say um the educational program should be restricted only to the extent necessary so for instance if it is a kindergarten classroom with a child who has live lies then part of that restriction might be don't put them on the carpet for story time where they lay down and they put their heads together those so it it then becomes practical it doesn't necessarily mean that child goes home but it does mean let's train staff in best practices to keep the transmission minimized because we know they can't jump

215so it's an education piece because if you had asked me before this policy I would told you absolutely jump yeah yeah yeah because that's what I thought it's the video we all watched in school don't you remember 100% um so so that's that is why that language is in there because we still want even though it's not they don't spread disease it is still a nuisance it nobody wants it yeah so there's some there are some things that we can do to minimize it I got you does that make sense it does I just I think for me I would from a practical standpoint and to not put more more burden on the teachers to have to create something and a special thing in the classroom for the student I think it's just history and

216tradition of headlight how we've always treated it I think is fine that's that's my CH all right um so let's move on to the policies for second reading um the first one is inter Scholastic Athletics 4.31 um making some a couple of editorial changes in here to to kind of Define Club sport more clearly um with the the goal U the state goal of of the of the policy change is to uh is to update our um communication and recognition by the school and by the district um so during the policy committee we um we effectively um at the bottom of page three um lines 42 through 44 we um we kept we kept most of the language basically that says that the schools and the district shall or the these club sports um shall

217be included shall be still included in communication and recognized by the district um what we struck um is to the same extent as schools sponsored Sports and so our conversation there um was was was primarily around the wheel Coast um and the um so staff is going to is going to be reviewing they they've already doing a review but they're going to be reviewing um the Wilco specifically um and the in the interim um and and determine kind of how that would how how that would uh it doesn't say that we can't include them in the willos um at the at the moment the determination by by staff is that um is that certainly we can't do it this year um they're going to evaluate it and I I presume come back and and we'll

218talk about it in the future but U right now it just says that that they're going to be able to be well we will will communicate allow the communication and allow the recognition um at the district level which is kind of partway there so yeah and and more specifically um we we will make sure we get those contact contact folks if this passes get this get the contacts folks for these club sports that we've defined thank you Mr Welch for that specific question last month about definition uh and um if there for any state championships we'll make sure we announce those sounds good any questions there's not any requirement in here that is there that the club sport that's you know it's it's named school colors mascot but there's not really any requirement that I'm

219saying that it it actually contains any students from that school or or even Williamson County is there not specifically no and and that can vary um one and we're brainstorming right now now one of the conversations Carol Birdsong and I had was when we get an announcement make sure we have the roster look at the students and we we may speak to that as well um you know the blank student can I jump in just to clarify my thought in making it work is that whoever whoever's defined as as a club sport by Darren uh and I think you're the one in charge of that right defining who they are I'm making maybe maybe I just made that up anyway whoever wherever I get my list of Club supports from then um whoever is responsible

220for that club sport will reach out to my department we will send them uh a form to fill out with information on it we will then confirm that they are in fact our students um and go from there because in my mind I don't have the um authority to speak about a a student who's not a Williams County School student nor can I show a picture uh of that child because they you know we have media releases we have all all those things Hoops that our families jump through so that's kind of how I see that working was that clear sort of they reach out it's more of a kind of opted in hey we won the state championship I'll say okay fill out this information tell me who's on your team that kind of

221thing that way if it's a split team because we know that we have we have teams that are split uh maybe with even like a Rutherford County or a private school or whatever um and so we would only honor the Williamson County School students with a student Spotlight that's that's what we would do like we would do with with any other that's the way I understand uh the intent so this is this is where this where the the the detail of kind of what we're talking about to make sure we we get it done well we might say in that that example the Franklin the Franklin um High hockey team won the state championship Franklin High School students on this team are or something like that it's it's that kind of thinking identified as a

222club sport yeah the Franklin High uh Club hockey team uh remember club sports are D um student Franklin students on the hockey team include how many club sports do we have I mean I'm thinking there's rugby lacrosse hockey lross twsa now there may still be some club sports that use our there's a there's a bunch there's there's a bunch that you're not that we talked about at the at the work session or the policy meeting that we're not thinking about with mountain biking and fishing fishing and basket weaving yeah there's a bunch it will be work in progress sure I me this this long event already yeah we're going to have to get our arms wrapped around exactly who what because I don't want to leave you know if we're gonna do it I don't

223leave anybody out either so sure I have um I was at the uh Tennessee School Board Association Convention at Opry land last weekend and I uh went to a session where there's a panel of five lawyers and um the audience one of the audience members uh talked about uh club sports had a question about that and basically the panel was saying that um they did not recommend that schools the more you you put them under your umbrella the more liability you are assuming because you are getting you know intermarried with them so to speak so definitely you know having a Wilco you are really tightening that up if even if it's a separate you know event um I think club sports they already they have their own events already um and so after I I

224heard that conversation with all the lawyers who agreed um to that to me I would like to keep it where it is where the the individual schools they acknowledge their own students and we leave it at that um these children are already getting acknowledged with club sports and their own Awards with that um and it's primarily just from um a legal standard because if there's issues that come up with with um you know there's things that happen and um yeah and we we don't want to be intertwined with that so that's just my opinion from what I learned uh this past weekend um what I want want to add is some of these club sports make quite a bit of profit off of using our likeness and and um I'm just really concerned about that

225and I see that that was actually struck out of this affiliated with nonprofits um I could go with that but the ones that are for-profit I'm kind of leaning like what Tanya said I I just think it's a slippery slope that we're getting into and I don't think it's fair that they get some people are using our school name and likeness and making considerable amount of money off of that I mean I think Premier cheer leading is one example but that's not a school that's not using our name and likeness so that they're wearing the school colors and have Raptors across the front of them that's not Premiere I mean the if if R if it's a Raptors it's a Ravenwood high school competition cheer team not the Premier Athletics team are the parents paying

226Premiere to oh 100% I mean or we're we're paying I mean absolutely like are they are they are they using practice facilities and paying for everything absolutely I guess my question is not as is the organization making money what ever it's fun um kids play travel soccer that organization made money but are they making money off of our logo specifically and and and even in some cases is it even our logos like if I recall the power f is not trademarked it's not anything we we own the the power cat is uh uh Kansas state that we pay a dollar for that's right or something like that so um so I mean are they I I don't know but I I think it brings up a valid point but and is the is the money

227being made is the money being made because of the use of the facilities that the school doesn't have or is it being made for some other through some other means that's the I mean that's a that's a good way to put it you're you're right that they are some of these organizations are making money it's just what are they making it for I I might be able to add something here uh so to your point and I appreciate you guys being here this is servant leadership at its finest right here by the way y'all just as a reminder this is Darren joins our District athletic director uh to to your point on the on the making money part uh I think you're probably both right honestly in that uh generally speaking the organization you speak

228of those are usually the coaches those organizations they coach they train they do those kind of things uh I think experience too has said that uh when we talk about taking some of those Sports over uh many of those coaches don't necessarily want to be a school coach because they're going to take a severe cut and pay so the making of money I I don't I don't know how we Define that but certainly there's some of those coaches are making significantly more money than our supplemented coaches so I think you Mo both may be right uh when you when you mention that so just just a thought there about Club well my my final my final point is is simply that and the goal behind this and this was my I brought this up but

229um is these are our students um they didn't pick which sport to play based on um whether whether or not it was a um Varsity Sport or a you know a non-varsity sport based on tsaa definition and if they win a state championship and I've struggled with this for for years and I've and I've come and I've I've I've made the I've made the announcement at the board meeting because they win the state championship as Franklin High School um Rugby Club um and they won a state championship and we've won just about every state championship in rugby and Lacrosse in this County um and those kids deserve to be deserve to be acknowledged just like every other kid that gets a that wins a state championship and I've done it I've done it once or

230twice since I've been superintend and it and by doing that that way we are leaving people out and that's that's why we don't um we don't do it all the time um and it and so this would enable us to to be more um complete in that recognition and um and and it's really it's really a shame so what they what we do do and and I I apologize for bringing this up every single time um but I just it was signing day was this week and so for those club sports that we don't want to have anything to do with or recognize our kids um we put we bring out the school banner and we have a big photo session which is great for the kids I'm not I'm not saying that we shouldn't

231do it we're just being hypocritical to say that we don't associate with these kids and we don't do anything when we go and we we take credit for being the school that they represent when it's come when it when it comes to Signing Day but when it comes to recognition um we we try to oh back off because we we don't want to be too close to them um in case somebody might think that we're we're running the club and so if we do this correctly it's going to be apparently obvious that we already have we already have the club sports on our websites and they're they're in a separate section it's not Varsity if we do this right we can we can acknowledge these kids and and still let it be known that these

232are these are our students but these aren't clubs that we run well and and we've had we have discussed this in detail not just at the last policy committee meeting but over the years um and uh I will say Tanya the the advice that the lawyers that you heard we've heard that and I think it's wise advice which is we need to make it clear that we are not running those programs right and it's not just for liability reasons for me and I'm you know you I I I have a license but I think of it more on a practical level I don't think it's appropriate for us to imply that we're taking credit for the work that somebody else has done right so there's a practicality to it as well the other side of

233that is I know coach joins said some to the effect of if Michael Phelps happened to be one of our students we're going to celebrate them right that so so it is it is finding that balance um one way or the other it is that work in progress no matter where you guys land with this policy it's that work in progress trying to find a way to honor our student students who do something extraordinary um whether whether it's because we LED them or not um and to Jay's Point we've struggled with this for years because we know we ought to do something it's just very difficult because of those parameters you mentioned one more thing do we do this for like our fine art students that are in local the theatrical performances or if they're

234part of yeah music performance are we giving the same type of recog for those types of stud for those students yeah that's an excellent point when there's a national state or national award for for someone we ought to be doing that in that same context you're right if we're doing that for athletics like a policy or something for fin Arts I think you know I mean it's like at some point there has to be a line you know and I think we're just equivalent over where the line is but but is the difference point is the difference there possibly that in the case of the sports there using the school's name as it's the Franklin Club it's the Ravenwood Club it's the whatever and in the theatrical production it's just the kid who goes to

235Ravenwood might happen to be in the play that PTI is doing but it's the ptite production is not a Ravenwood production I mean that seems to me to be the fundamental difference in those two scenarios yes one's branding as a school and um entity and one is not yeah I I see your point there I think some of that is just the nature of a how we've married the club sports versus how we've not done that with the Fine Arts incidentally we do have a Fine Arts Festival to represent our kids and you should all go to it it's um it's an amazing event and it will blow your socks off to see just how talented some of these kids are yeah we do celebrate our students in a event that has some similarities to

236the to the wheel Coast we actually have performance is at that at that particular event and there's also there there's also some plenty of academic we there are plenty of Arts I mean there's there's band awards that that our students get that we absolutely recognize there's Fine Arts things academic because because Fine Arts is an academic award um as well um in terms of academic achievement there's Middle Tennessee State band um vocal like I mean we we win tons of things right that we celebrate in our students by like yes because that's that's been vetted by Darren and Mark K sure and so that's that is actually a state contest Like An approved State sure it's kind of like twaa for Arts yeah no agree so that's when recogniz all state next yeah all right

237any other uh discussion on that all right our uh our final policy for the night um Equal Opportunity Employment 5.14 U so we made a um we made a change in the uh in the policy um no no changes since the policy meeting um and um so if you all remember we had a we had a similar policy for the dress code that we um that we removed this language um the around the um around this definition of sex um Dana we have we've updated the language I don't I guess we can we can talk about it if y'all uh if y'all want to get into it um we've updated the language and we had some plenty of discussion at the uh at the policy meeting around this um but I'll I'll let y'all ask

238any questions that you want so I kind of um today spent some time and it actually took me down a rabbit hole but um I just decided to do some research um we have 95 counties in Tennessee and so I went to each County and just kind of saw if they used just the broader term sex or if they put all the specific terms um because as we noted in the policy meeting we don't have we don't have you know for race we don't have all the specific races and we don't have all the specific religions but we do have all these specific terms for sex and what I did find is that out of 95 counties our districts and I know we have more school districts than just 95 counties but this just made

239it easier um but out of the 95 counties 87 counties which is over 90% 87 counties just use the broader term sex they don't have um all the the sexual orientation gender identity and gender or gender expression so I thought that was really interesting there's only eight counties that have that and we're one of them and so um as we noted in the last work session that using the broader term sex does cover all these protected levels and and if we keep just the broader term sex because it it is going to be changing we will still be safe and we don't have to keep coming back and changing this policy so and we just made the changes in our dress code um also to um use the broader term sex so I I think

240just for clarity and and I do appreciate that we have footnoted the B stock um Supreme Court case so that's my two cents I'm not sure I followed that what was what was the is there a change you're asking for right no I understand that but is there a change to the policy that you're you're asking for that's that's what I'm yeah I think we should s with so you're saying be clear you're saying after the word sex and red strike everything until the comma so it would say sex or any other characteristic is that what you're were saying so Dan I got a I've got a question so let let's say that was a um let's say that was a motion to to do um would it regardless of whether like whe whether you

241recommend us doing it or not if if we were to propose that would you actually propose to keep pregnancy where it is um no or leave it or or or strike it so since you're giving me the floor I'm GNA have to be real clear that's fine I don't Lisa Carson who represents us if we get sued for discrimination of employees and I do not recommend we were remove including pregnancy sexual orientation gender identity or expression um for all of the reasons that I have stated over the last several meetings I don't if the argument is that sex covers all pregnancy sexual orientation gender identity or expression well I disagree with that statement from a legal point of view if that's the reason that you're removing I sure don't want us cherry-picking what we want

242or don't want in the policy if that's the reason then remove it all with that being said I mean it's I I I can't I've got to just say one more thing and then I'm then y'all can decide what you want to do there's a case um that's a recent case in our circuit the six circuit out of Detroit where the EEOC filed a lawsuit because of gender identity um they sued a funeral home based in Detroit a person was hired as a funeral director in 2007 in 2013 that defendant said I'm transitioning from male to feemale female I intend to dress as a female at work the owner said that's not acceptable and they just charged her the six circuit and then the US Supreme Court in June of 2020 said that is discrimination

243based at because of a protected transgender individual based on gender identity the the was a three-year consent decree where the funeral home was under the monitoring of the EEOC they had to pay $130,000 into a trust for um the transgender ex employee that to pay the ACLU who represented um the person $120,000 in attorney's feas they also had to um issue a policy against sexual discrimination which included the language that's already in our policy and they were required to provide all employees with training on sex discrimination including transgender discrimination and sex based stereotyping this is EEOC versus RG and G R Harris Funeral Home um filed in 2014 finally resolved November 30th of 2020 so I say that to say um while we may be one of the only Poli only districts in Tennessee if

244um the EOC if we lost we would put back into policy what is in policy because the eeoc's position is it needs to be stated that sex in and of itself is not going to be sufficient that's a lot of words and I'm sure it all makes sense of a legal thing but let me sort of put it down to simpler non-lawyer language for someone like me um when it says without regard to race that's clear to me say well that's black white whatever other color under the sun obviously that's included when it says sex I go okay male female you so sexual orientation that's without having listed that that doesn't you know you say you can't discriminate on sex I say okay well you can't discriminate if it's male or or female but it

245doesn't say you can't discriminate if if they're gay or straight it it just doesn't automatically tie that in without saying it now if you don't want it covered let's have that conversation but I I don't I'm sorry I disagree I I I don't think all of those things are are clearly evident from legal Le aside but just common English usage and the understanding of that word for for the benefit of all of us can walk us back please to where this policy was just so we're all clear where this policy was before it went through first reading before it ever came before us at at your recommendation for us to make a change to it where did this how did this policy read can I one think first to before you do that I appreciate

246you doing that but one other clarifi clarifying statement I guess why are these within the parentheses in the parenthesis to to begin with and not their own things you because I again I I I just that was my sort of question to begin with of why is this tied to this onew sex when it it it seems it's it's clearly sure so I I can answer both of those questions so the um I'll start with with Josh's so originally um in 21 in April of 21 this policy was updated the word sex that strikes through would be exactly where it is the word pregnancy that is struck through was exactly where it was um so sex including pregnancy in red was wouldn't be there sexual orientation was exactly where it is and gender identity or

247expression was where it was so not in parentheses all of them were were separated with commas um so that was what it looked like in 21 I was asked recently to review it again which I did and made some changes based upon feedback from this board the first one was if you go down Tim I added bosck which is the US Supreme Court case so that it's clear where you know we've got all of the other pieces um all the other laws so added bosck um originally and then based upon some of the feedback I looked at to answer Eric's question the language in the EEOC model policy it if you go back up Tim it says sex parentheses including pregnancy sexual orientation gender identity or expression Clos parentheses so that was and and a

248a no um to some of the concerns that have been raised by some of the board members so it it is in line with with their recommendation so I legally very comfortable with the parentheses um so that's why there's the movement around so if I may give my perhaps more practical answer regardless of what Lang language ends up in this policy it's not going to change our practice because we have that responsibility we include this recommendation because that is the EOC model policy that's that's as clear as I can make it but if I read you if I hear what you're saying don't want to put words in your mouth but if it were to only say sex and not the F not what's in parentheses it wouldn't practically change how you treat the employee

249or you any any other practical consideration we still have that responsibility not to discriminate on those bases whether or not we put it in the policy now to Dana's point to Dana's point she's found a case that indicated that a a uh an entity that was found to have discriminated was told you must include this in your policy so the wise thing to do is to include it in your policy who's this policy being written for it's written for employees that are current or people who may we may be recruiting hiring promotion all covered so um so not our legal staff but our employees working at the building level and everywhere else I guess my question is why wouldn't we want to be clear and and plain language that explains what is covered I don't

250ultimately it it kind of comes down to I'll just say the quiet part out loud you know we can disagree with lifestyle choices but that doesn't change the fact if if you do indeed but that doesn't change the fact that you can't discriminate and harass people upon those and those upon those characteristics and we should be plain and open what those are so that we don't increase the risk of running a foul of this and protecting people from that discrimination and harassment that is legal but by that by that rationale then we should have parenthesis after all of these why to your very Point that's my question why because it's your statement I can't explain your statement well just to your point that you're like well we should have we should have sex and we

251should have all the different things e for e e e