001All right, ladies and gentlemen, we're going to start this budget workshop for April 14th. Um, yes, we'll just kind of go through this budget um little by little. It's uh a little bit different than the one I sent you. earlier, not too much. I found a insurance line or two that needed some changes made in it. So, I've got it up on the screen. If y'all are sitting on that side of the room, you might want to move. I don't think you see unless you got a mirror or something. But, we're going to start at the top. Um, you know, the revenue numbers start with a four. If you look at the top of the budget and um you remember the information that you got from Miss Bonnie, she sent you a copy of the
002budget. She's the Friday and she sent you some information with it too. Just keep that in mind. Uh the first thing that we'll look at here is the property tax. There's normally some rogue in that, but they're doing some kind of a I forgot what Diane told me it was. and it's going to make it less, but they think the growth will make it neutral. So, they're not expecting it to go up or to go down any. And then these are other numbers just based on what we've gotten u that come in from the from the clerk. And there's the local option sales tax, which we know is up from last year because we got the extra percent. And of course the mixed drink, bank excise tax, marriage licenses, receipts from individual schools. That's mostly
003money where we collect from schools for bus trips and uh like classroom class field trips and uh ball games where they have a bus and that's where we put the money that we collect. And in the 5,000 we may collect some from 4 or somebody for that miscellaneous refunds. That's just kind of a catch all that uh we get uh like they sell scrap metal or anything like that. It's kind of a catchall category. Uh sometimes we get some contributions we usually do and other revenues. Now, our March TI pizza estimate you see there. And then down the next one we're looking at is prepay. And we don't know the amount. We know we've gotten it. We're hoping it's going to be a little bit more, but we don't know that. So, right now, we're
004just basing it off of that number. And then 6590. We moved the LEAP program up to that at the request of the state. So it's not down where it used to be. And under that you have the career ladder program and that was something available to teachers that they can earn several years ago. And those teachers gradually are retiring and so forth and it's not available to current teachers that were hired after a certain date. So then we go on down to the revenue sharing and other state grants. And you may see I made the note there where we changed it from uh this category 47590 to 4 to the 46590. Operating transfer I square federal usually gives us some indirect cost at the end of the year. We won't know what that is to
005the end of the year. So you see the total estimated revenues. Then we go down to the teachers, the aids and the expenses that we have. If you notice all those start with a 71 see 7110 that's regular instruction. And then these are the the functions under that. But uh of course we have increased the uh teacher pay to where it starts at 50,000. So of course that's going to go up. Uh career ladder that's going down. We've talked about that a minute ago. Homebound educational assistance and I'll tell you a little bit about that. I talked to Derek when I was figuring those and the EAS that had already hit the 20-year mark, which is the top of the scale, we added 2% to it where it just goes, they get the same thing
006they would have gotten if they were still on the scale. 2% more bonus payments. That's the differentiated pay plan. Uh that's something that teachers strive toward every year to try to get. We don't know exactly what it'll be until up in the year. Other salaries and wages, that's where we put the tutors in. Miss Bonnie talked to you about that a few weeks ago and she thought it would be about 89,000. Certain subs, certified subs, and then social security, state retirement, those lines are calculated based on the salary lines. And then the medical insurance, we're estimating a 6% increase. We have not heard yet. Um, I have gone through to see what we spent on insurance this year. There were some lines where I needed to increase it because that's an unknown because you can
007hire somebody and they either don't take insurance or they'll take individual insurance and then at open enrollment time they decide to take the family plan. And the family plan cost the board about $17,000 a year. So that's that can make a big difference in it. Unemployment is always a guess. It is Medicare that's calculated. Hybrid stabilization that's calculated. Tuition sometimes we have to pay. So tuition for students that have a need that uh we can't meet and they'll hire somebody to come in and take care of the problem. Contracted services 399. That's where we pay for the classroom seats in the Nwonger pro company where they provide online courses and also we pay non-faculty coaches from that line. And then the instructional supplies and materials that's where we send each school $200 per teacher. And
008there's some other lines. I mean some other expenses that come out of that line too. Textbooks 250,000. Uh it depends on what kind of an adoption we have is the cost of it because your math and science uh textbooks and the programs that go with it cost a lot more than some of the others. And let's see another is instructional software. And I swear Miss Bonnie asked us to put in the Mastery Connect and the I Ready. I think y'all didn't talked about that. Then the other supplies and materials that don't necessarily apply to a student and 722 that is spent by the technology department. That is where the Chromebooks come from each year. He buys several Chromebooks every year. In the alternative school, we have two people in alternative school. Two, the salary line
009and then the elig eligibility for bonus and then the taxes and benefits that go with it and medical insurance. Then we get to special ed and you see the the teachers. There's two special ed categories. This category has to do with where they uh people that are paid out of this is uh they they work directly with the student. Anytime anytime you see under the 71 series and the budget that directly affects a student a materials or whatever will go into students hands. So you can see what goes on there. You got your EAS and your speech pathologists and the bonus payments so forth that goes along with that. Then vocational uh you have your teachers. This is all pretty self-explanatory. Um, you get down to the vocational 429 supplies. Miss Crystal uh allocates money
010to the vocational teachers at the high school. They get more money than the $200 because obviously a program like the carpentry program couldn't buy much in the way of materials with $200. They have to have more. So carpentry, uh the health sciences, uh agriculture, all they they get funds from that. I think they get some from u uh federal projects too. But this is where this is money they spend through me and then any vocational equipment and this is attendance. This is Miss Stephanie and Miss Lisa Black department. 70 salary paid for the year and a half leases. And this is where the um Skyward program where we keep up with attendance and data. That's where it's paid from. It's from the 499 line item. Then health services. This is other half of Stephanie's salary.
011And then you have the nurses. And we talked about adding one nurse. So I added one nurse in there. and they started 29,000 plus benefits and then I came down to the medical insurance and I found that we were a little bit short in that. So I added some and then I also added a a family coverage because we don't know if you hire a nurse they'll be eligible for insurance. We have no idea what they'll take but they'll be eligible for any plan that we offer. And then the communication, that's the nurses phones. And travel is travel for the nurses. And then drugs and medical supplies. They have to buy band-aids and reps and all kinds of things. And your travel may go down um if you hire another nurse because we wouldn't have
012that nurse meeting. Right. That's true. And other student support. You got your guidance personnel here, your safety supervisor, the medical insurance of course, the things that go along with it, evaluation and testing, and that's where you have that act. What did you call that? It's the ACT program that you do. Yeah. Um equipment. Then you go to the 72 series and this is these don't directly affect the students. They're most administrators or something like that like this is this is part of the this is Marsh's salary here supervisor instruction and career ladder program. And then you got your librarians, um, instructional coaches, and then of course the bonus payments that go with that and the travel that's involved with that. Library books. We send money to the schools to buy library books every year. Then
013you come down to special education. That's the other special education part of the budget. And that's the half of the director's salary, career ladder, and then your psych psychological personnel. And we added one month to Lisa Bennett's salary where she'll have 11 months rather than 12. Of course, the benefits are all calculated in medical insurance that goes with that. Then the vocational director, this is Miss Crystal Kennedy for the year we're in now. uh the ISM grant is paid for 75% of her salary. Next year they're going to pay 50% and that'll be the end of the ISM grant. But this is all has to do with her and his vocational director. Then you got your technology department. They're on a scale. The the people there on a scale and so you can see the
014expenses that go with that. and your internet connectivity, um, contracted services, cabling software, and we had to bump that 471 line up because of an internet filter that we have to have and power school as far know about that than I do. And that's just that hiring platform. But the biggest cost was the internet filter that was and then new equipment, new computers. They try to keep the computers current. Um they don't let them get so many years old they start replacing keep current. And here's the board. This is this is the big salary line item for the board. And audit services. That's that's where we hire an outside auditor to come in. We have to do that by law and they audit the school activity plots. If you remember last year, you change to
015the local government software for them. And I'm hoping that they will have a lot better year this year. Not that they've had that bad of a time with it, but I think this will make their accounting jobs uh easier. Then you have dues and memberships. That's like TSBA is the biggest thing there. Uh that that we pay for those dues. And then we have legal services. If if we have to have a lawyer, which Miss Bonnie calls home a lawyer every so often when she has something she needs advice on, we may not spend that much, but that's you can see what we spent in 2324. But there have been times where we spent more than this building insurance. That's a guess because we haven't been build yet for this year, but I'm just guessing
016at that. And the liability insurance trustees commission, they get a commission on of the dollars that come through here. They stay with the trustee. Then we have workman's copy insurance and we have DBI background checks and we up that just a little bit because there's a new Miss Bonnie Mike can speak to that because a new report we're getting from TBI on new employees and it'll be a it'll just be slightly increase until we get everybody in the system then it'll be actually cheaper at that point. But we did find a cheaper provider for our drug test. Yes. So, it's not offset. Yeah. And other charges, that's u advertisements of your meetings, uh reception that you might have, um board retreat, expenses for that will come from there. Now I guessed at this number and
017you may I know you haven't negotiated that yet under director of schools but that's what I put and that's of course any number in the whole budget we can change. uh secretaries and clerical their central office employees. They're on a scale and medical insurance. I changed that a little bit because our new director I think has a family plan and our form our current director does not. So we know there's going to be some more expense there any postage dues and memberships like membership of the Tennessee Association of School Superintendants that kind of thing. office supplies for the central office. Uh the communication phone office, phone system for the central office. Then you come down to the principles and you see the principles and the career letter. And then look at assistant principles. We added
018a full-time assistant principal at Canon County North where we had a part-time. And if you'll notice, we're paying very close to the same amount for six assistant principles that we're paying for five principles. Of course, they're paid for 11 months and principles are paid for 12. Then the school secretaries and bookkeepers and the taxes and insurance that go with that. Communication. We pay each school one basic phone bill at the beginning of the year. travel for the principles, we pay office supplies, we buy the report card paper for the schools. That's where that comes from. Um then physical services, uh this is your contribution to the finance office. And the finance office, I think, going to get by maybe with one less employee for the new year, and another one's probably going to retire. So
019that may make it a little different. So that's the reason that's the number that Diane gave me. Then you got the operation of plant. This is half a million salary for your custodians, taxes and things that go with it. Uh electricity, natural gas, water supplies and materials. That's cleaning supplies, restroom supplies. Then you got your boiler insurance and plant equipment like torch brothers and that kind of thing. We bought some of those this year. Then you got your maintenance. You supervised us other half amenities. And then the maintenance personnel. You got three maintenance guys and taxes and insurance that go with that. uh travel, we probably won't use that, but it's it's in there in case we need it. Contracting services. That's where we uh may contract to somebody to put in a new heat
020and air system in a school or fix a water leak or gas leak, whatever we might have to go along. I mean we have our maintenance supplies that where we buy supplies at A's hardware and all kinds of vendors that sell pipe and electrical supplies. Uh other charges administration equipment. One of these is uh spent by the safety grant that's now rolled into TISA, but we still spend that money just like it was a separate grant coming in because the way I understand it, we're required to keep up with it. Then you got transportation, that's the other half of this list is salary. You got bus drivers, uh other salaries and wages. That's where bus drivers take students on trips. That's a additional thing besides their regular sal and in social security and retirement. Um,
021come on down to the contracts of vehicle owners. We have one less contracted bus driver than we thought we were going to have at the beginning of this year. even though you've gone up with a gone up on a new um contract with them, it's still going to be a little bit less because you don't have the other bus driver that's owned by contractor. Then maintenance and repair of vehicles, that's a new line item that we used to pay out of 453. So I moved that much up there, 100,000 uh travel for Miss Lisa. She has conferences and things that she has to go to. And diesel fuel, that's another new line item where we used to pay a lot of 425. We just move some up there to diesel. But we do have some
022gasoline vehicles to tires and tubes and vehicle parts. Then the insurance on the buses, other charges. I know I did appeal for her today for a gravel for a turnaround. We have to pay for that. Uh then the transportation equipment that's your new bus that we buy every year that we won't have anything in food service until summer school. We don't know what that's going to be. Then this is the LEAP program 7330. We know we've got it. We don't know how much but we think it's $75,000 because that's what it's been. So that's what we budgeted in there at least for two more years. Then we come to prek and we talked about we didn't know what the amount we were going to receive was. So, we've calculated the teacher salaries and all the
023benefits that go with it and then the u supplies and equipment, food supplies and so forth that they that they have to have. And if that grant were to go up significantly, we may be able to move some of the EAS back into the prek line because it's a requirement that you have a EA with each classroom. But this year, uh, general purpose budget's been paying for it. But we found at the end of the year, which we talked about at the previous meeting, that, uh, since we had a teacher that didn't take the insurance and we had one that left and hired one that was on a lower level on the pay scale, we may be able to reimburse u the, the board for prek aids. So that that's a plus. Then uh capital
024outlay. We usually put $350,000 in capital outlay which we can move this money around in within this category. $350,000. And then we have the EES loan which we're going to have for several years. Uh but the payments the same. So we're estimating our expenditures of 20 million 320 390. And if we spend everything that we think we're going to, we will dip into the fund balance uh,431,000. Uh, I am reasonably certain we're going to increase the fund balance at the end of this year. So that will help us there. And you see we still got a healthy fund balance of 5,918. And that's the bottom line. If there's anything that you want changed or any questions you have, I'll try to answer for you. What is the ES energy efficient schools in we're tethered to
025that also tethered to some other expenses too. It was not it was never a grant. It was a loan. Even though it's a low interest loan, you can see the amount of interest we're going to pay this year and next year. That was sir. I said that was done before. Yes. So, April, you go over to leave him in front of you. And whatever we do tonight and changes we make I won't make any other changes on it until we get we'll get another TISA estimate and I will change that revenue to whatever the latest TISA estimate is and should we get the prepaid grant and know what it is of course we'll plug it in but It's it's a wash. You you take it in and you spend it. It's it won't affect your
026bottom line. We really watched our budget the past two years and we've been able to um end with that being red. I'm proud of that. So remember that. These are your estimates. What could be We always hope to take in more money than we estimate. We hope to spend less than we estimate. But it's hard to say what's going to happen in a year's time. I like the fact that we in the increase in parking salary for teachers. Thank you for making sure I've been there. I put as a head of the district at the moment that are close by and that are a little bit bigger than um I do want to make sure I I also appreciate you adding in a north. We did we do have still the space. Am I correct?
027Maybe answering this part librarian again. We have a we have someone employed part time that will not be returning and uh as Miss Lisa Choke has been doing some work at the middle school. She's not returning her contract with the other agency she works for. They're wanting her full time now. So that's already in the budget under teachers. So it's a wash there. So that's in there. Also, uh the additional uh position if needed at the middle school if you agree to that. That's already in we already had some growth positions put in there because you just don't know how many growth you're going to need during a year. But uh we've not had to use that in the past couple of years. We've used it as an interim position when we had someone get
028sick and we had to replace someone for a longer period of time. But those were already in there. So we didn't do any kind of major increases. They were already in our kind of brings us full circle. It brings it full circle for me because um as a principal I did not have an assistant principal. I did not have a guest a school counselor. I did not have a full-time nurse and that was what I um wanted to see um when I went into coordinate school health because those are needed uh to provide the supports for school that children need. And so that would be a great thing if we didn't keep it. Just want you to be aware. I don't want to be a Debbie Down here. I met with the commissioner of education.
029She was at the meeting Friday, the director's meeting, and she wanted to caution everyone about, of course, we're not talking about federal funding here, but we put a word of caution that um there's not been anything said to them about any cut, but to be very cautious about uh your budgets this year because the unknown is still lurking of what will happen with federal money. Remember, we have people that are tenured in these positions and um but of course, you know, that would all play out if if something did arise. But she said the money would come, but it would be in a block grant scenario and the state would then determine how much you get and where it would go to. But nothing in writing at this time. But we did get an email
030saying watch your budgets. The more I'm into it, the more I see they don't give you increases, but they come up with these grants that you play the game to get. Anybody else have any questions for employees that are over 25 years or over 20 years that wouldn't include that certified didn't very much money at all. Did we uh I'm sorry. I was uh did we are we still monitoring the lights that were put in at the schools? Are we saving money on that? And what about the gas too? You know, one time they said they that was going to save us money. Is it saving us money? I haven't seen any significant according to them from them. According to them, they give you a nice little shiny report. I don't care to say that
031I'm leaving, but they give you this nice little uh shiny report. And to me, they spend more of your money on that report than what we're getting back off of it. And if you really want to talk about it, talk to me. And she um gets a little upset that they didn't even meet with us this year to give us the nice little shiny report. But um I mean I'm not seeing I think we've got we've had some bills that were higher because you know I don't know. Well it's pretty good. If I see especially on water and gas if I see something way out I'll give it to her and she'll dig into it and find she's she saves us money every day. She saved more money than ESI ever will. Yeah. send my
032email. Any other questions? I think Bill did want to say one thing to you about something that you may be presented with and that's because of the new cell phone policy that you will have to approve soon uh for next school year. That's okay. Okay. Okay. Thank you. Um, here's a copy of the the new state law that will be in effect July 2nd. words. Okay. So, anyway, there there's the the bill, the law that's going to be um that has been passed and signed. Um, so we'll be coming to you all pretty soon looking at uh policy. It's they're they're putting that back on all the counties to develop your own policy on how you're going to do this. So, and then with that, there'll be a couple of options that we can look
033at for y'all to uh see what you want to do as far as how are we going to take these phones up and how are we going to hang them and all that kind of stuff. Um, one one option I guess this is this time out there, but one option would be to uh issue buy one of these for every child. Um, well, I'm sorry, middle and high school or we can always go with any kind of configuration that you guys would want to because the money. These are $30 per child. And so we're looking at middle school and high school roughly roughly thousand. So roughly $30,000. But it's a company called Yonder. Uh the Yonder bags. Um these are uh these will be issued to the kids. Uh they keep them um when they
034come to school in the mornings. turn them off, put them on airplane mode, put them in the bag, and they keep the bag. They can only be released by a magnet at the end of the day that the school would have, teachers or principles probably would have kind of quick release forms. So, as you're leaving the school, this is just an option for you. Um, well, I guess we can kind of get into that later, but like I said, the price on this one is this particular option would be about $30,000. And like I said, we can always look at that. It's just a first year try one grade level, high school or middle, and then add in or just go all out and get the same done. But, uh, this I think this this
035option would help where teachers shouldn't have to mess with kids turning phones. And there is a policy already that they're not supposed to be out in class, but as far as helping the teachers not have to worry about this process every day and keeping up with all this, you know, it's it's money, but um this would be something to possibly consider because the kids would come, they keep it, if it's damaged, they buy a new one. That kind of stuff I guess is what you know would look at for a policy, but Anyway, just want to throw that up there. Kind of plant that seed with you. Let you kind of see what it is. Bonnie thought this. You would kind of like buy these as like Chromebooks and they turn them in at the
036end of year. Yeah. Uh yes, sir. Okay. And so this actually the law does state um the not only cell phones but it would be the watches even talks about tablets that kind of stuff but I don't know how much of that be personal tablets correct it would not be their school issue Chromebooks right personal I I suggest and we're not talking about policy tonight but I would just suggest that you take a field trip to Warren County I said in on his presentation Friday I told y'all at the beginning of last year it was mentioned about it and I said let's let Grant Swallows figure it out then we'll follow him and he did. He figured it out and he presented to the general assembly. He's going all over the nation now presenting. Uh
037I will say that he told about the scenario of a board member that asked to be able to go in a classroom and do a little survey before they decided on what they were going to do. And so they went into a classroom and they had the teacher put every everyone agree, the kids agree to put their cell phone on their desk and to turn it on. Within a minute, there were notifications that they had heard in that classroom. And he said, "While I'm doing this presentation, my phone's buzzed four times and it's gotten my attention." He said, "Can you imagine the distractions that these are causing our kids all during the day?" And so they went all in and um they've got statistics, their discipline's down, everything's down. Academics is up. Um and so
038he did say there were issues of course, you know, black market magnets that are not there. Um they have a school of 1700 kids. They have six magnets in their exits and uh buses aren't late anymore. Now, at the beginning of the year, they didn't have the otter pouches and it was a nightmare. He'll even tell you that. He said they got a system in place about three weeks in they were good, but um our teachers have enough stress about and principles do too. I think this right this particular thing would take that stress and burden off of them so they can teach. So war during the whole day, the whole school day. Yes. So the law just says instructional time. No, it says you can choose. Okay. That's what you can choose as a
039board. You can either go all in or you That's our policy we've got right now. And I'll tell you right now, if you go in Yeah, we all know. I was just curious what this is what it just said right here. That's why it there's there's we can make that. You can make that decision. They're leaving it to the districts. And I'm going to I I think most people are going all in. They're just, you know, I think you go all in because quite honestly from personal experience, if you allow during non-instructional time a child at lunch or in the hallway, if there's an issue with a a device or social media or any kind of smartphone issue that's going to bleed into that is airbuds, that's watches, that's anything. And they have they have
040a system for that. They also have a system for students that need them for medical purposes. They've got that worked out. They've done the work. So yeah, the ones who are with medication or any other reason to test during the day, it's just a Velcro closure and so that they still put it in there. But anyway, u we're just here because of the dollar amount just to be mindful of that. You're thinking about that. We have safety money. some of it's designated for things that we already have in place, but it might be a good use of safety money. And I know the governor is in his budget has some additional funds there, but I'm not sure if it's tied to metal detectors or something like that. But you're probably going to have to have
041some type of workshop or something in June to discuss this so that in July you can pass the policy and give everybody enough notice. But I think everybody knows it's coming. Minutes earlier have seen this budget, right? So, are they we presuming they're good with it or they have If you need time to bring something, they've all been part of the process um in as far as in my office. They've all known to be at the meetings. They've been given all the information. [Music] everything here. Okay, done. Sure. Thank you so much. Thank y'all for watching. [Music]