001There's no public comment, is there? Okay. First of all, let's Do I have a motion to approve the agenda? >> So moved. Second. >> Okay. Did you get Okay. Mr. Gilly made the motion. Mr. Cordell made the second. Okay. We'll start with Miss Mr. >> Answered. >> I I >> And I vote I. And that passes five to one, two, three, four, five, six to zero. Okay. Um, there's not any public comment, is there? >> I don't think so. [snorts and laughter] >> Okay. There's no public comment. So, item number three are the action items and number one is officer elections. So, it's my understanding that according to uh the administration here that we have to to uh elect a new chairman of the board for the remainder of this uh term. >> Madame Chair,
002>> I move that we nominate Miss Freda K. Jones as chairman of the Coff County Board of Education and myself, Robert F. Gilly as vice chair. I second that motion. >> Okay. Can we do that together? Is that okay? So Oh, I'm sorry. >> I'm sorry. I thought I had that turned off. Let me make sure here. Okay, I got it off. Okay. So, the motion is for Freda Jones to be chair and Robert Gilly to be vice chair. And we have a a motion [clears throat] made by Mr. Gilly, second by Mr. Cordell. Are there any discussions or questions? >> Could I throw my um layman in and hat for the vice chair? >> Okay. What? We would have to We would have to vote on this first, wouldn't we? Can we do these
003independently? >> You can do them. I mean, he made a motion and it's been seconded. Now, you can do an amendment to to go to just doing one or the other one. But yes, you can go through that whole process. But as of right now, you have a motion. You have a second. Uh yes, he can he can throw his hand hat into the ring, too. Uh, but you gota you gota break it out to do that because right now you have both. You're gonna have to narrow it down to one. >> You'd have to amend to remove [clears throat] >> amendment. >> You'd have to amend >> to go to just one. >> Yeah. Amend to go to just one at a time. >> Okay. >> The person that made the motion >> I'm
004going to give another suggestion that that Mr. Hanser can do. He could say, "I make a motion for the chair to be this person and me be the vice chair, which would be down the same line." >> Do right now. >> He would be following the same direction as what you did. >> Yeah. >> And then they'd be voting on chair and vice chair at the same time to to figure out which one you're going to go with. >> But we'd have to do that one first, the first motion first. Right. Well, since it's a election, it's a little different because you're you're actually electing a chair and non-chair or vice chair. Uh, >> and you've got the paper on how that works. So, >> I was under the impression we just made nominations. [snorts]
005>> You do make nominations. It's It's really nominations. It's not a motion. It's It's a nomination. >> Yeah. >> Okay. I'll change it from formal motion to nomination. >> Are there any further nominations? Um, so what is the nomination? Is that both of them together? >> If everybody be I'm gonna ask [clears throat] work with us. >> Work with us. Uh, let let's just do the chair and then do the vice chair and and we're and since we are looking for a chair, it really should have been passed over to Mr. hero to actually handle the election because then when the chair is made and let's say Freda gets it then it would be passed over to Freda to do the vice chair. >> Well, let's just start over. [cough] >> Let's just do away
006with this and start over and do the and I am very confused because >> why have a vice chair if they don't take over in case of the chair's absence? I mean that's our policy >> and I I mean that's >> that makes sense. Uh the the reason is we're doing this and first of all thank you all on short notice and I know this is a pain but um our our the state controller Miss Melson talked to her uh the state controller and we've got some banking issues and get some car and it just makes things cleaner if we have a chair and vice chair. Throughout this school year, our executive committee has made two or three different decisions on things. And if we have a chair and a vice chair, that puts that
007back into play over the summertime if need be. >> Okay. >> It just gives us some flexibility. >> Okay. Well, right now I'm the vice I'm the I thought I was the chair, but I'm not. I'm the vice chair. So, you're going to elect a new vice chair? Mhm. >> If >> he will he will do the election for the chair. If you end up being the chair, it will be passed to you to do the for the vice chair. [clears throat] >> Yeah. >> That wasn't my point. My point is we had a chair. We had a vice chair. The chair was Mr. Ballard. I was the vice chair. >> Correct. >> Uh when Mr. Ballard was sick, I took over his chair. when he resigned, I took over as chair as per policy,
008as per the uh our board attorney. Uh so at this point, we're reelecting both a chair and a vice chair. So it's like both have been thrown out the window, and that's fine, but I just want everybody to understand that that's exactly what we're doing. >> Ma'am, both is not being thrown out the window. If somebody else is voted in as chair, you continue as vice chair, which takes over the meetings and so forth, but there is a card that has to be signed for payment of checks at the bank. And the only ones that's on it is the chair from the board, not the vice chair. Now, in my opinion, vice chair should be on that. And if they are, then we could be moving on and not worrying about this. >> Okay? And
009I will tell you this, the board the board attorney said that there was not an issue with this and that it was not an emergency and that everything could be handled just like it was and that that that there should there would be as soon as I could have my name put on as the snee. >> So I think we're going through a long do we use >> but anyway I I don't know first bank and we go that is ran through the trustes office. So I don't have anything to do with the banking. >> Okay. Um, when Mr. Ballard resigned, he was the only one on the signature card and I was told that. >> Okay. >> I was told we could not process payments until a new board would new chair was elected
010and that signature card was updated. >> Who told you that? >> The controllers's office. >> And so they they oversee the bank and the >> uh board attorney. >> They oversee everything that we do in hindsight. >> So we need to in hindsight we need to change our policies. We should have put the chair and the vice chair on the signature card at the bank. Correct. >> We can only put one >> and that that makes no sense to me either. >> But well, in hindsight, we need to change our policy because that is not what's taking place. I think our policy I think our policy is is I mean when it comes to the chair the vice chair that's more in line and [cough] for [clears throat] operation of meetings and conducting the business
011that [snorts] we normally conduct is as this I think this is something that nobody that's probably never happened >> was was uh Mr. Ballard. He was he was chair when the when the employees made this money. >> He was chair. >> His his his signature was on there when he was chair. >> That's right. >> Those checks that are going out to those employees are being given to those employees. They made that money while Mr. Ballard was chair. >> And there's nothing wrong with that. >> That's correct. There's nothing wrong with that. But the problem lies with all the other payments that we have to make, >> right? like the checks. >> So, you've got to elect a new chair to get the signature. >> That signature card has to be updated technically. >> I
012know the signature card has to be updated, but you don't have to do a new chair. >> Technically, I'm in non-compliance with um because Mr. Ballard resigned. I'm using his signature on checks that I should not be because >> I I know that, but so it'd be easy. That's too [cough] late for >> M. I thought I could just move I just thought I could move you as the chair and have you come sign the documents, but that's not I mean I have I have I have talked and I've asked and that we can't we we can't we need to inform our board attorney that he needs to be talking to the comproller [snorts] >> who also >> Oh, the board attorney. >> School board attorney. Our school board attorney. >> He told you something
013different, didn't he? So it was not an issue uh that that you know it'd be easy easily to change the signature because I was chair or or if you had been vice chair been he would been the chair. So but anyway let's continue and and it's your meeting [laughter] >> for a little bit. Uh we're now accepting nomination for board chairman. Uh, I don't know if I call you chair, just Mr. Director still, but anyways, I nominate Freda K. Jones. >> Are there any further nominations? >> Do I have a motion that nomination cease? That this individual be elected by >> I'll make a motion. All nomination cease. >> Second. I'll second. Thank you, Mr. Any discussion? And we vote, >> Miss Matthews. >> I do I have to vote to make it quorum. >>
014I I >> I guess I do have to vote. I >> At this time, I will transfer the duties of the chair to the chairman of the Coffee County Board of Education. Okay. So, in the future, we need to have this on our policy so that there's not a confusion because I can see where someone might resign this. [laughter] In the future, it's not like it used to be. It's not easy. >> I don't think a chairman's ever resigned. >> I don't ever recall it. >> Yeah, but they have passed away. >> Not while not while they was in chair >> in service that I know of. Yeah, I mean unless the money >> Okay, so I go by this. [clears throat] >> Yes, ma'am. >> Okay, at this time Okay, you've got that. At
015this time, the chair will now accept nominations for board vice chairman for the 2425 school year. >> I'll nominate Mr. Gilly for vice chair. >> Okay, Mr. Gilly's been nominating. Do I have a second? What? >> You don't you need >> Oh, you don't need a second for just nominations. Are there any other nominations? >> I'd like to nominate Mr. Hanser. >> Okay, Mr. Hansen's been nominated. Are there any other nominations? [snorts] So, how do we handle this? they just say say which one. [snorts] >> I would go through the lineup and basically just state which one they they vote for. >> Okay. We have two nominations, Mr. Gilly and Mr. Hansert. And I'll start with Mr. Gilly. >> Uh myself, Mr. Gilly. >> Mr. Cordell. >> Mr. Gilly. >> Mr. Hansert. So, I vote.
016>> Mhm. >> Um, what if I don't vote? [laughter] >> Then it's then you got your votes. >> Then what? >> Then you have a a vote of two to three. >> I don't vote because I don't think we need to be doing this anyway. [laughter] >> Good lord. Wow. >> Do we have any other nominations? >> You have a >> You didn't vote. >> Well, if Okay. If I vote for Mr. Gills to tie, then what do we do? >> Then we have to go back through this. >> So undecided. >> It's for go back with another nomination. >> Okay. Uh I vote for Mr. Gilly. Okay. Do now do we have any other nominations? Because that's what we have to go back to, don't we? >> Okay. I nominate uh Mr. Cordell. I
017I did check on something the other day is now once again Robert Sher Waters gets really but whenever I checked about the chairman making a non-nomination a motion or a second they're not supposed to be making a motion or a second after our last board meeting if you remember that happened. So I went back to a parliamentarian and they said they that the chairman is not supposed to be making the motion or a second. Now nomination might be different but I don't have that answer for you. Okay. >> Okay. So do we have any other nominations? >> So I I can't nominate anybody. Is that correct? >> I told you the information I know. I I'm I'm not positive on the nomination. >> I would think a nomination that's not a motion. >> If this
018group chooses to go that direction, we move forward and let her do it. >> I would think a nomination would be okay. Does everybody in the board >> Does anybody Does anybody else have a nomination? >> Madam Chairman, thank you for that, but I respectfully decline that nomination. >> We have any other nominations. >> Going on eight years, I want to nominate myself again. >> We need >> Hey, Mr. Gilly's been nominated. >> Not nominate myself. Jesus, Lord of mercy. >> Can we vote again? >> Yes, ma'am. Uh, but you say that I can't make a nomination. [laughter] >> [clears throat] [snorts] >> Okay. >> Can you get by with the chairman and not have a vice at the time right now? >> If we have get the other board members that have been here
019and understand what's going on >> the part that they were trying to get accomplished. >> Yes. And I think I read in policy if there wasn't one and I'm just speaking maybe out of turn [snorts] that one if Miss Freda could not be here then one had to be elected at the beginning of the meeting >> to take care of the meeting >> prom for the meeting for that night. >> So if you didn't make the next meeting and we hadn't got a [clears throat] vice set you the rem the board that is there that night can elect a pro team to get through that meeting. >> I think that's what the policy says. Well, that's in Robert's rules orders, too. From chair to vice chair to pro Tim, >> which Miss Miss Jones, as
020of right now, you do have still two nominations. You still have to go through the vote on on that nominations. They might change, they may not, and that's up to them. [snorts] >> Okay. So, we have two on the floor again, Mr. Gilly, Mr. Hansard. Okay. We'll start with We'll start on this end. >> Start with me. >> Okay. M Miss Matthews. >> Uh Mr. Hansert, >> Mr. Hansert, Robert Gilly, >> Robert Gilly, >> myself, Mr. Hansard, >> and and I'm it I'm not going to make this decision. I just feel like that it's not fair for me to have to be the one that determines who the vice chairman is. So, if you don't vote, then Mr. Hanser's device. If you do vote, then it's dead and we'll settle it at the next meeting.
021>> Well, I just feel like that not all the board members are here and I just don't feel like this is a good thing to do. uh you know Miss Hodge is not here and Miss Yintz and uh and I I don't want the responsibility of of this >> since they sense they barter though just do know that right now if you if you don't if you don't say my name Mr. answer. It is the vice chair. It's handled. Just so you know what we got going on. That ties it again. Three to three. >> Okay. Uh let me ask this. If we do not let if we do not elect a vice chair tonight or today, can we elect one at the next board meeting when all the board members are here? >> Yes,
022ma'am. because you you still have business this this >> because I mean I thought the meeting was to just elect the chair >> and and it was actually written officer elections for the simple fact I had a feeling there's a good chance you would be the one that get elected as [clears throat] chair because you were filling the vice chair which means it opened up another office which means it would need to be filled but if it doesn't get filled yes it could be brought up at the next board meeting. >> Okay. I vote for Mr. ly cuz I I want the whole board to vote. >> Yes, ma'am. >> And honestly, I'd prefer the whole board to vote for chair because if you know if I certainly am not a power- hungry person that
023thinks that I've got to sit here and be chair. I just think that >> and we greatly appreciate that. We're just trying to get our banking and be in compliance and stay out of audit >> so we can continue the banking with the chair without our chairman. >> That's right. >> Yep. Chair, Miss Freeze Jones. That's correct. >> Y >> Well, I feel better about that because I I did not know that that was in I guess I signed the agenda, but I did not know you said officer elections. I didn't I didn't know it was anything to do with vice chair and I feel like that Miss Yent and Miss Hodgej both would like to participate in that. >> Yes, ma'am. >> And since I had already been elected chair, they participated in that.
024So, I feel like that's fair. >> What does it say in the policy about that? About this. >> You looked at the policy. >> I mean, I just briefly read the policy. I don't think you have I don't I don't quote me, but I think if you don't have a vice chair, you don't you can read you can elect a chair to handle it. So, if Miss Jones is not here for a meeting, you can elect a chair at the beginning of the meeting to run that meeting while Miss Jones is not here. I think and that's that's in the same instance that we were already in. >> You know, I just assume Mr. Ballard Mr. Ballard resigned. >> The vice chair takes the place of the chair. There's no vice chair. >> And that's
025why I thought you could just come sign a piece of paper for me, but once I started asking and looking, I was told >> it's just like I had to be approached Thursday as the senior board member at the time that was still here. had to be approached last Thursday because there was a fear you might not been able to make it Monday night [snorts] to the meeting >> and that board would have had to have elected pro Tim to cover that meeting that night because their chairman was already out. You were already assuming the duties if you couldn't have made it there then we would have had to that night. >> Who approached you? >> Huh? >> Who approached you? I I did and and it's it's it >> part of planning part of
026making process. [clears throat] >> I didn't know what Miss Freda's status was. >> Okay. I didn't know who he was talking about. He said >> we had somebody that could operate Monday's meeting. >> Okay. >> So, they reach out to the senior person that's actually been here almost eight years. >> Was that what you were thinking? >> Okay. So the so the vice chair >> the election of the vice chair will be put on the agenda for the June board meeting. Is that correct? >> That's what you're asking me to do? Yes. >> Well, is that do we need to vote on that or I mean I'm not the one making the decisions? >> Well, if no decision was made here, it'll have to be >> have to. >> Ma'am, you're you're the chairman. You're
027you're the one that controls the >> agenda. Agenda. >> Okay. Then it'll be on the June agenda. >> Yes, ma'am. Okay. Second item under action item number three is review of dis dispersements since the chairman's resignation. >> Madame chair, I move that we review and discussion these dispersements and approve the ch since the the dispersements since the chairman's resignation. Okay. Do I have a second? >> I'll second that. >> Now that we're in discussion, can we review these? >> Okay. Any discussion or questions? you want me to I can just speak about them. They're just these are just normal normal payments that we've made since Mr. Ballard's resigned. Um the controllers's office um wanted me just to present them to you guys to acknowledge that we've made payments in Mr. Ballard's name since he's been
028on the signature card and he will remain on the signature card until we get that transferred over um possibly sometime next week with the trustes office. So, we'll continue the next I don't want to take care of that, but this is everything we've made up to today. And it wasn't um just anything we could pay. We were told to halt on all things except for emergency payments. So, um this is things we made that we didn't know before we knew he was had resigned and things that we've had to pay for payroll and payables to the IRS and things like that that we had we had no choice to pay. Any [snorts] questions for Miss Nelson? [snorts] Okay, we're voting to approve the dispersement since the chairman's resignation and um I'll start with Miss Miss
029Matthews. Um, >> okay. I >> uh I >> I >> chair votes I. Okay, it passes >> six to zero. [cough] Okay. And item number three under action item number three is essential dispersements. So, this is this would be anything that I would need to pay from now until the signature card is updated. These are things that we that follow along payroll. Um, or there could be utility payments or something that we need to pay for the district to keep moving. Um, and then I put on the bottom any other emergency things that come up that are needed. Um, right now we don't have any of those other than the things I've listed, but like I said, we will not probably get the signature card switched over. It could be the end of next week
030by the time that's done. So, I just um the auditor also asked me to include this. So, in case I need to make these payments still in his name, this is um the list that I came up with for you guys to review. >> Okay. Do I have a motion to approve the essential dispersements? >> So, move. >> Mr. Gib made the motion. Mr. Cordell seconded. >> Okay. Are there any questions or discussion on this? similar to the other. >> It will be very minimal until the signature card is done. >> Does everybody understand what they're voting on? Okay, we'll start with Mr. >> I I and I vote I passes six to zero. Okay. And uh do I have a motion to adjurnn? >> Madam Chair, before you do, I'd like to make a
031special request of you that uh if you can get a copy of today's video of this and make sure every board member gets it. Uh, I'd like to request a followup and uh little investigation about potential breaches in the sunshine law on uh prior discussions of today's meeting with some board members. If we can do that, if you could just make sure every board member gets a copy of the video >> of the video. Well, I'm sure that's public knowledge. >> It's I just want to make sure that every board member gets a copy. >> I mean, all you got to do is go to YouTube Okay, >> we're going to get one. >> I guess uh you know all all I can do is is as chair is uh tell Miss Yent and and
032Miss Hodgej to review it. >> Exactly. >> Before they come to the meeting next time where they will know exactly what took place and particularly with uh appointment or election of the vice chair and that that's why I think that it was necessary for them to be here. Thank you. That's that that's the right way to do it. >> So I I will certainly do that. I'll tell them to make sure they watch the video and I may go home watch it again myself. [laughter] >> Are we ajourned? >> Okay, we had a let's see Mr. made the motion to adjurnn. I think Mr. Cordell second it. >> All in favor say I. [laughter] Bye. >> Amen. >> Everybody gets a leave at Miss Furrito.