Coffee County School Board Meeting

00126 meeting of the Coffee County Board of Education and I have been told to welcome uh Coffee County leadership and all these great people that have showed up. So uh um and uh we're we're looking forward to some recognition here. We do not uh we we uh as we normally start, we're going to start with a prayer. So Mr. Hanser, >> if you would bow with me, please. Our dear and most gracious heavenly father, we want to thank you for this another day that you've given us, dear Lord, to come out this beautiful day. Dear Lord, we want to thank you for the individuals that you have brought with us tonight to our meeting. Dear Lord, we pray that you will go with us through this meeting, be with our teachers. Uh dear Lord, we

002pray that you will help us to make the right decisions for our school system, dear Lord, and pray that you will just continue to go with us and watch over us and care for us. They're going to thank you for the travel grace that you've given our bus drivers, our teachers, everyone that is associated with our students, dear Lord. And dear Lord, we pray now that you just go with us through the remainder of the week. Watch over us, guide, guard, and direct us. We pray give you all the praise in thy name. Amen. >> Amen. We stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >>

003All right. We have as our first order of business uh we have a recognition of our first uh innovation scholarship. So uh Mr. Harrove. >> Thank you, Mr. Ballard. We had over over 20 application grant applications for this grant cycle and we are proud to announce eight uh grant awardees. They are at the high school. Colonel Jance with Flight Simulator. Out at Deerfield, Mary McCartney and Amber Serio, Hungry Minds, North Coffee Elementary, Jennifer Dennison, STEM Robot Club, Raider Academy, Miss Anita Krauss, History Trip, Hickerson Elementary, Michelle Mullikin, Baby Animal Farm, Hickerson Excellence, Miss Amy Parton, Spanish class, the high school, Mindy Ackan, criminal justice. And at our middle school, Betty Shelton, Pathways Night. So, congratulations to all those that were awarded the grant money for this cycle. >> And I will say it was hard

004to go through the there was a lot of really good. It was tough to >> extremely difficult. >> So, all right. So, we're going to do a photograph of the awardees, right? So >> are the awardees? >> No, I don't think so. >> Oh, okay. So, you had uh >> what the uh the certificates there or >> these are for for tenure. >> Oh, the tenure. Okay. We want pictures of that. Okay. >> We're going to celebrate. >> All right. So, we were Okay. I'm sorry. I misunderstood what you said earlier. So, all right. Our student ambassadors tonight are Lucas Turner and and David Lewis. So, thanks for coming, guys, and we'll look forward to your report at the end. We make you stay till the end, so you got to be subjected to the

005whole thing. So, so, so thanks for coming and participating. >> All right, with that, oh my goodness, what was that? Um, we uh move on to our call to order. We don't have any public comment tonight, so we have our principal report. Yeah, what you good for sitting in the front row. You got to go first, right? Yeah, I think so. >> Um, just let you know some things that are going on at New Union. Um, this week we will be celebrating our SRO for SRO appreciation day on Wednesday the 11th. Um, our SRO is Mr. Dylan Nagel. He does a great job keeping our students safe and our staff safe. Um, we will also have our Rebel Ball on Thursday. I've never participated in a Rebel Ball, but I'm going to see what it's

006all about. Thursday evening. Um, also on Friday, we will have all elementary staff and faculty at New Union for staff development. So, say a little prayer for us getting prepared for that. Uh, February the 17th through the 20th, we will have nickels and dimems and our President Shawn donation week. So, if you've got any spare change you want to drop off at New Union, feel free. Um, also that week we will be doing our mock testing. This is just um testing that's getting us some data and getting us prepared for TECAP that will happen in April. And also March 2nd we'll begin our read across America week and we will also have a book fair going on that week. Any questions for me? >> Thank you. Good evening. Uh so East Coffee, a lot of

007great things happening this uh these last few weeks. Uh we've been working with our classroom teachers uh with both our literacy coach, Miss Watkins, and our math coach, Miss Tally. They've been uh digging deep into standards and uh planning lessons that are very standards focused. Uh so we've uh been able to set aside set aside uh extra chunks of time with our teachers uh to do that during the school day. Uh we've got ReadAcross America week coming up uh in March. The first week of March, it'll be our uh second annual masked reader where we uh put some uh teachers under a mask, disguise their voice, and that they read a story to the whole school and uh students have to guess who is under the mask, and we do a big reveal at the

008end of the week. Uh we also have a book fair going on that week, so encouraging all kinds of uh good reading uh habits during re and I think we're dressing up though. We vetoed crazy hair day. um which normally at mines it's already there but uh Nashville Opera is coming to visit us as well. We're going to be doing uh or they're performing Little Red Riding Hood for our entire school. And uh we have the Warrior Ball coming up uh in March. Uh so it's a a free event that we can do uh for our uh for our students and families and uh just have a good time. Uh I've earned the nickname DJ Detention. Uh so I'll be spinning the tunes at the Warrior Ball. Uh, and then I want to give a

009shout out to uh H&M Hair uh out of Tele. Uh, they came into the school today and uh, we had a student in in need of a haircut. Uh, worked with the parent, you know, got parent permission and and they came in and provided a haircut uh, for our students. So, uh, want to thank the fine folks at H&M Hair for that. I think that's all I got right now. Thanks. >> Thank you. Good evening. We've had a few things going on at Deerfield. Um we have had our academic pep rally to celebrate our students academic success from the second quarter. Um we also have the mock testing coming up for TCAP as well as new union. So we're preparing for TCAP testing in the spring. Our second grade had a field trip to the

010Venture Science Center in Murrisboro. We also have a book fair coming up on 24th, the 25th, and 26th of February. And I'd like to thank the Manchester Times. They came out. I don't see him here today, but um he came out bright and early one day and watched our ukulele club and wrote a very nice article. So, I really appreciate the Manchester Times recognizing Miss Mary McCartney and the ukulele club. A big deal. So, that's it. >> Thank you. at Hickerson. We've been very busy. Um, last Friday we had Hickerson's World Showcase. And so, this was a first event for us. We had kind of put Winter Wonderland off. And so, this is what our PTO decided to do. And so a variety of our families came out and set up booths with either countries

011that they were passionate about or that were part of their heritage. And so we had many different countries represented, lots of different foods to try. The cafeteria served Chinese chicken. So, but if you're not aware of it, it's one of the kids' favorites. So, um, they made that for them. Um, so we had quite a few families out even though it was a Friday night and there was ball games going on and all kind rodeo going on, all kinds of things. Um some of the families came out. Um this Thursday we're going to have our Valentine's Day parties. Y'all are more than welcome to come out and attend those. Um we are looking forward to visiting New Union and coming together all the elementary um teachers and staff and learning from each other. We were

012also excited to have two um staff members receive the innovation um grants. And then um we are about to fill an incubator with eggs that um the incubator was donated by TSC. They are providing us with the eggs. We're going to set it out in the hallway and the kids can watch them hatch. Um and TSC is gracious enough they're going to take the chicks back. So we don't have to raise those. What a deal. >> Yes. And so I was >> going to say I take them. Well, and I they were asking the teachers were asking me I said, "We don't want to get into raising chickens because I don't want to come feed them and take care of them on the weekends and and all that." And so they said, "No, TSC is

013going to take them back." I'm like, "Great. That's a great opportunity." Um, but those are just a few things going on at Hickerson. Thank you. Good evening. Good to see everybody. Um, first thing I want to mention is mattress surfing. I know I've talked to you'all about this a couple times, but man, that was a big hit. Um, I think there are some videos on Facebook um of that. If you've not watched those, you need to watch them. A lot of fun. We're actually going to finish that up here in a couple weeks because we didn't get it finished when we did that event. We thought it'd be a one-time thing and it's it wasn't. So, we're we're excited about that. um benchmarks for uh all content areas will be at the end of the

014month. This is our predictive benchmark that we will uh determine how kids are how successful they could be at TECAP and what we need to do to try to remediate before then. Uh eighth grade, our eighth graders are getting ready to register uh for high school. So that's coming on pretty pretty quick. ROC will be coming to visit our eighth graders during lunch uh next week and then they will register for high school end of February, 1st of March in that time frame. Uh so the year is going by very quickly. Uh and then the last thing I want to mention is we have middle school's been awarded a grant uh to focus on some literacy skills and so we have partnered with NIT which is already partnered with the district with our elementary folks

015and so we're able to spend some time with our ELA teachers and trying to build their capacity and and work with them so students are getting what they need in the classroom as well. So very very thankful for the grant that we have within IET. Any questions that y'all have for me? >> Well, thank you. >> All right. Thank you. >> Thank you. I'll start by saying that Coffee County High School is appreciative of the innovation grants that we've received. We uh have received two of those, one for criminal justice and another for AFJOC. Again, thank you uh for the the foresight to to have that committee. We appreciate that. Uh we have uh several of our our sports that are sort of finishing up this time of year. Uh swim u has just finished

016up this past weekend. We had four students that qualified uh for state uh and three of them had their personal best time and one of them uh at the state meet had their season best time. So although they did not place uh that they performed their very best at the end of the season. I don't know really what else you could ask for. So we're proud of that. Uh also our winter guard. I believe there are 12 uh young ladies in our winter guard program and uh they had a competition at Green Hills. Uh I believe it's called the winter premiere and it was this past Saturday and uh their division consisted of 11 teams and they finished first place. So very proud of them for that. Uh we had a a picture of them

017on our daily announcement slides today with with that announcement. Again, we're proud of them. Uh also uh our wrestling team uh has not finished up for this year. We're hoping that they will continue uh on uh to to state championships would be great, but seven of them have qualified for sectionals on the girls side and seven of our boys have also qualified for sectionals uh at the region this past week. Uh the girls placed second for the regional tournament and the boys placed fourth and again several qualified to move on to sectionals. Uh our student registration for uh student course registration for next school year is ongoing. We started that I believe it was this past Monday, a little over a week ago now. And uh it'll be an ongoing process for a few more

018weeks with as many students as we have. um want you to know that we have uh an upcoming program for seniors called ThinkFast. Uh ThinkFast is an interactive program uh for students and our students will go into the theater. They'll all receive a remote uh and uh it's designed to educate them on safe driving practices. They will be very involved in the program. It's not really a sit and get. they will actually uh be active and um you know we've had that program in our school for several years now and we're excited about our seniors being able to to receive that this year. Um I believe that is all that I had planned to share. In fact, it is. Any questions for me? One more thing. One more thing. Um our fine art night is

019coming up latter part of this month. It's on February the 26. still a ways out, but it's from 5 to 8:00 p.m. And uh that will include our our theater department. It'll include our music department as well as all of our visual arts. Several of you have attended that before and just want to invite you to uh come by for a little while. It's, you know, welcome to come by for 30 minutes or for the entire thing and uh you're sure to be entertained and see a lot of neat artwork during that time. >> Thank you. Thank you Paul. >> All right. >> Any more principles out there? Okay. >> So our next uh item is uh we need to approve the agenda and which includes the general consent items here. Um so that's the

020consent agenda. Um we do need to add one item. So that would be agenda item 11. would we restricting funds for the afterchool program that we discussed on Thursday at the work session. Uh so you can add that to the agenda as number 11. So with that um if there's um unless there's any other additions uh we can I can entertain a motion to pass the consent agenda. Tom, can we pull out a couple of these on general consent? Just I've got a couple questions. >> Okay. So, which ones? >> 7 A and B. >> Seven A and B. >> Okay. So use of facilities that would be 7A would be item 12 on the agenda then 7B would be item 13 on the agenda. Okay. Any other changes? With that we with change we

021can vote on the uh I need a motion to pass the consent agenda. >> So move I'll second >> and Mr. Forell. Okay. Um that uh let's start with Mr. Gilly. >> No. >> Okay. Mr. Cordell. Miss Yench >> I >> Mr. Hansert >> I >> Ms. Jones >> I >> Miss Hodgej >> I >> Miss Matthews >> I >> Mr. >> I >> and I will vote I that passes uh 821. All right the first item on the agenda is teacher tenure and uh Mr. Harrove Mr. Ber, if you'll come down and assist me. >> Mr. Hargrove, you might want to wait till after the vote. >> You've got a vote through the tenure part before we hand these out. >> Right. >> Approved. >> Right. So, we have the the list. So, maybe

022you can before we hand out the certificates, maybe you can run through the list and we would need to vote to approve the tenure before you hand out the certificates. So, the list is the you should have the list on your on your screen of the the teachers up for tenure, but you want to just run through the list just >> um I'll make I'll make a motion that we approve the list we've been provided. >> All right. >> For the teacher tenure, >> I'll second that. >> Mr. Gilly and Mr. Cordell, it's okay. Any discussion then? These are you can look through the list. These are the teachers that are up for tenure. >> I have a question. >> All right. >> On the top it says uh 2026 to 2028 tenure. What why

023is it through 28? I mean what that's a little misleading. Is it teachers that are up for 10 years? >> For two years. Okay. So, we're going to approve teachers for tenure that >> have not already >> got through their five years. >> It's my understanding they have completed their five years. >> Completed their five years. Correct. >> Okay. All right. >> So, what's the 26 through 28 mean? I'm confused. >> They they maintain that LOA. they they've met tenure requirements and they will they're receiving their tenure for the 2026 for the 2028 school year. So, and then they'll be reevaluated again as long as I didn't realize that it is only for a couple years. >> Yeah. Then they maintain as long as they maintain three and five. >> Okay. I didn't know that.

024>> Okay. Good question. >> So, so any teacher that's on tenure now, no matter how long they've taught, has to be re-evaluated every two years to remain on tenure. >> No, but there is a score they have to maintain to retain that over the period of time. >> How is that determined that >> uh by your uh overall effectiveness score >> and the principal does that? Could be TCAP test, could be end of course test along with evaluation, a combination of all those. >> Bless y'all's hearts. >> It's a lot different. >> So it's not just indefinitely. >> You have to maintain. >> When did that change? >> Several years ago. >> Okay. And >> so you have to have all three, fours, and fives for a period of time >> to gain it and

025to maintain it. >> Okay, >> gotcha. >> Any other questions? >> I do that. >> We can vote on that. Mr. Cordell, >> hi. >> Miss I >> Mr. Anert. >> Hi. >> Ms. Jones. >> Hi. >> Miss >> Matthews. >> Hi. >> Mr. >> Hi. >> Mr. Gilly. >> Hi. >> Vote I. That passes 920. Okay. Next item on the agenda is the Coffee County High School W Security improvement. >> Mr. Ballard. >> Oh, >> yeah. >> Now we >> I'm cutting you out of that. >> Well, I jumped the gun before. >> I'm trying to be efficient here. Okay. Once we announce your name and you come up front, please stay up here. We'd like to have a group picture and with the rest of you all as well. You want to come

026down here and >> come down, too? Okay. >> Yes, sir. >> Tenure. We celebrate tenure. Tenure is a long-term commitment and we want to celebrate um earning of that tenure. And I'm so glad that we're able to do it publicly. Dela Smithy. Y'all can clap for her. Benjamin Hull, Charles Reese Chumley, Lacy Cody, Megan Harmon, Madison McKenzie, Greg Gan, Leandra Kennington, Donna Jones, Jonathan Adele's and Brandy Kelly. Now, we're going to have to scrunch in here. And board, if you wouldn't mind getting in the back, if you'll stand up. >> It's going to be hard to do. >> I don't think I can stay seated and be the same height, can it? Stand up. >> Mr. can you go a little bit of three? One, two, three. >> Okay. Thank you. >> Thank you. Congratulations.

027>> They weren't all notified or just >> out. >> All right. Next up is the old security bid. So, uh, Mr. Argrove, >> Mr. Shores. >> Okay. Uh, we put the, uh, the security uh, improvements for the high school, which is is mainly the walls and and adding doors. And of course to do that it's going to change mechanical uh sprinkler systems and and several other things that's going to have to be changed. And uh there was six different bid or packets picked up. So we were expecting several different uh bids. We ended up with receiving one bid. Uh that bid was from Thresh um destruction and after talking to um Wool they have worked with Thrash in the past u only had good things to say about Thrash and they their main company way

028I understand is out of Shreveport Louisiana but uh they do have an office up in Franklin which is in our area and um so the as you You see there was a letter sent out from Wool uh to move forward with it. Uh if you will notice that the total price the construction bid was two or $653,910. Contingency fund of 35,000 and then testing and fee services are there as well which comes out to a total of approval for $750,000. Uh and if you have any questions after the um the motion and second uh feel free to ask and uh the director can give his recommendations. >> All right. And this is recommended by the director. >> Yes sir. >> All right. >> I think it adds a huge element of improvement in academic space

029and also most importantly safety. >> Okay. And I do want to add one more thing. We do have Jonathan Pulk with Thresh here with us tonight. So if you do end up having any kind of questions that you'd like to ask from uh Mr. Pulk, uh feel free to do so as well. And and Mr. Hergrove is correct. The the changes that this can do for our school and safety uh situations as well as the aesthetics and also the learning for for our students is is big. Uh it's a really big part for the old part of the building which is the 197576 uh main building. It was an open classroom design back then. Uh I don't know who thought that was a great idea but they did at the time and it it went

030away pretty quick as well. We just got caught up in the middle of it and build a school. So just want to mention those things. >> Okay. Can I get a motion on this? >> Mr. Sure. I move to accept this. >> Okay. Mr. Gilly moves to accept. >> Oh, second. >> And Miss Peacock Hodgej seconds. All right. So, the motion is to approve the uh the thresh um bid of $750,000. Uh do we have any discussion? >> Mr. Chair, I'd like to hear from our people with WO about a without getting into detail. We don't need to release if there is any, but a little bit of an explanation for people out here that are listening, kind of what we're doing with this project, how it's going to look, things of that nature, if

031that's okay. >> Thank you. Um, so as Kelvin mentioned, this school was built as an open concept, which means that you have to circulate through other classrooms in order to get to your classroom. And it also being an open concept, there are no doors to the classroom. So, one of the big uh pieces of legislation that's come out for safe schools is encouraging and the state fire marshall's office has accepted putting doors on classrooms and allowing school districts to lock those doors. Um, so in order to do this, we had to look at how we could reconfigure some of those spaces to maintain safe exiting, safe egress, modify the mechanical, electrical systems, fire alarm, um, and fire suppression system to do that. So, we've actually come up with a a plan that has been put

032in front of the state fire marshall's office. They've accepted it. We went through a pretty rigorous design, um, with um, the hardware consultant that the district uses, and this project actually came in under the budget that we forecasted initially. We also were able to pick up um an emergency backup generator for some of the other um safety systems within the building and that also came in under the original projected budget. So there's kind of a a bonus ad here. Not only is it under budget, but you're getting something that right out of the gate when we started this project it wasn't wasn't budgeted for. >> So every every room then will be its own room. >> All of the all of the classrooms in the affected area. Yes. And I believe that extends to all

033the other spaces within the building as well. Yep. >> All with lockable doors. >> That's right. >> Okay. >> When is this project when would it be started? When would it be completed? >> So, um, whenever we're doing a project like this, because it's pretty invasive, we generally say don't do it while school is in session. So, the actual construction timeline, including pre-construction activities, would start as soon as you authorize the contractor start. I know that they're ready to go. We review shop drawings early so that way material can get procured and ordered. Contractor can come in and do field verifications after hours, but the actual construction wouldn't start until school is out. So, we've we've projected that in the contract date, and then it will finish before school comes back into session. So, it's

034a really tight two-month construction window. >> Okay. >> Can Can you uh give us kind of a enlightenment on one what $96,000 of contingencies and fees and test and services are for? >> Fees generally pays for your special inspections, which we'll have to have. It will pay for some of your permitting, and it also includes your um state fire marshall review and inspection fees. And then the contingency that we have on this project is about 5%. So you look at your 600 some odd thousand and take 5% out of that. So we rounded it to a round number there. And that's generally for on a project like this, we include about a 2% design contingency if there's something that is missed or overlooked, which I don't expect that we're going to have, and then a

035about a 3% construction contingency to round off your five. A lot of times when we get into really significant major renovation problems, that number goes up. We recommend that you keep a higher contingency in house. But that number that you're looking at includes your construction related contingency. If there is something that comes up and so without speaking out of turn, I believe the intent is that that money gets approved so that there's a faster turnaround whenever construction decisions are needed in the field. Um that if there's a a change to the contract price, it's available. And if we if we approve this here, then we have a budget amendment, right? April. >> Okay. That Yeah. that we'll vote on, too. So, okay. Just for clarification purposes. >> I was at the safety committee meeting whenever

036Mr. Shores did the presentation on this. It looks amazing and it makes a lot of sense. And once you'all actually see it, you're going to know how much how very needed it is and it's going to help our school. So very much >> and this is coming from fund balance or capital. >> It would be fund balance. >> Okay. >> I have a question. What? It's not necessarily for you, but this is very important to have the interior safe, but it's also very important that no one gets into that building with a weapon. And I'm still pushing for metal detectors. What is the cost of that? And is there any funding available for that >> at the high school? >> Okay. Actually, I I tried to get that on the last work session uh for

037us to discuss it because I I would really like to go through things with this board that has come up with the metal detectors or weapon detection systems. Uh Miss Peacock Cod was here. I think she's aware of it and and felt like it it was something that needs to be shared with the entire board. There's a whole lot more to uh in incorporating weapon detection systems than just going buying them and and setting them up. And and some of those things that we're running into is is I would like for the board to be aware of and and discuss it with the board before going out to do a purchase. >> As far as even doing that, >> I didn't know it was even in the plans to for metal detectors at the high

038school. So, you've been doing a study on that >> safety committee. >> The safety committee discussed it at the the last committee meeting. >> Uh there was a lot of things that did come up with it. I've actually met with some from the high school. We've gone through some things and still struggling with some parts with it. Uh like I said, I would I'd like to go over it with this board uh because there there's a lot to uh to it. There's much more to it than I ever imagined. And I feel like the whole safety committee thought that as well. It was not as simple as >> So you're saying you're not pursuing it because of that? >> No, ma'am. >> No. >> Okay, good. Because other schools have it. And I know there

039was a situation, you know, I'm sure you heard it on the news. >> Yes, ma'am. >> And and that's frightening to parents and to anyone to think that, you know, it's so easy to get a gun inside a school building. the full board's going to be brought to a breast, not necessarily in the public setting. >> Well, I you know, I'm there will never be a I mean, there's a if there is a metal detector at the school, that's not a secret. You know, you have to go through it. So, what I'm all I'm discussing is the possibility of getting that. >> The things I would like to discuss with the board isn't something that I need to to mention tonight or out in open. Uh, and that's the reason why I would like to

040to discuss it with you in a more of a private type meeting. Uh, it could be an open meeting. It's just we would need would not need to be videoing it and putting it out to the public. Uh, but there are things that we do need to look at. As far as the price, uh, did check with some places. Right now, the the price for a set of metal detector, which is one set, is approximately 22,000. Um, we would need several of course at the high school. Right now, the high school is where we are looking at the possibility of, but like I said, there are some other things I I felt like I need to discuss with the board. >> And my question was just the funding for it. I wasn't, you know, I

041didn't need any details. >> Okay. And as far as funding, uh, there is that would be something I would think the board would would agree fund balance would be a good use for that type of anything safetywise. Uh, so I I would say yes, there's funding through fund balance for that type of use. >> Okay. >> You want to do a work session and put that on the session or we would not video it, right? So we'd have a >> Well, the other thing we could do is we could have another safety committee team uh committee meeting. Well, the problem with having a safety committee meeting is you cannot have a forum in a committee. So to do that, you would need to do a work session type setup and with the entire board, which

042makes it just a little different, >> bleep it out for a few minutes. >> Yeah, we'd have to just shut down the video for during that discussion. So, >> well, I certainly think the entire board needs to be informed. >> I agree. So if we did that on our next next work session, would that work? Okay. All right. Any more questions for Wald Rash? >> Thank you. >> Okay. Further discussion and we're ready to vote. Uh Miss Yinch >> I. >> Mr. Hansert. >> I. >> Miss Jones. >> Hi. >> Miss Hodgej. I >> Miss Matthews >> I >> Mr. >> I >> Mr. Gilly >> I >> Mr. Cordell >> and I will vote I that passes 920. Next item up is the sped bus bid. So I guess uh Mr. Hargo Mr. Shores.

043>> Okay we we have two different bids on the buses and broke it out into two different agenda items. The first one is the two handicap buses. As you can see, the the price is there. Uh the the recommendation of the director is the Midsouth Bus Center at $167,869 for two and uh the the funding source is the Coffee County Commission uh which is the rural debt um rural debt uh capital projects and also Coffee County schools. uh they they did put money aside for the uh for buses for the entire set of buses that we are promote asking for. Uh there's not enough money from the county commission to take care of all of them. So that's the reason why it would come out of u the transportation general budget and miss uh Melson

044might be able to answer a little bit more from that. But Smith South Bus Center, two sped buses, >> and this comes with the director's approval, recommendation. >> Yes, sir. >> Go forward. >> We're swapping out >> those vehicles for >> All right. >> vehicles currently on the roads. >> Do we have a motion? >> I so move. >> I'll second that. >> Mr. Cordell. Okay. Any discussion, questions on this? I have a question. Was um all these buses bid out per the per the specs. There wasn't any any thing that they come back with no alternate alternates that they come back with. >> As far as they all got the same specs. uh they did come back with a few minor uh changes with a few of the different parts because one one company

045has the ability to do one part whereas another company doesn't do that part. Uh Mr. Morris actually sat down with his mechanics and went through the uh the bids on that part and made the recommendation that the differences they would it was either better as good or better. So that he felt good with it. >> Okay. Good. All right, further questions. Okay. Uh, Mr. Hansard, >> hi. >> Ms. Jones, >> hi. >> Ms. Hodgej. >> Hi, >> Ms. Matthews. >> Hi, >> Mr. Kum. >> Hi, >> Mr. Gilly. >> Hi, >> Mr. Cordell. >> Hi, >> Miss >> I. >> And I will vote I. That passes 920. Next up is the the bus bid. >> Okay, the second one is 84 passenger bus. Uh we are looking to purchase u three buses here and

046I can already tell I made a mistake on uh the the document that you have in front of you. Uh the first one that says Central State bus sales uh did not change that to a two. It should be a I'm sorry a three. Uh it has a two there, but the total price for the three is correct. So you might want to make that adjustment if you did print it off. But on the Midsouth Bus Center, uh it is $170,399 per bus. Uh times three, which is the $511,197. And that is Miss Smith Mids South. Once again, the funding is going to be the same same situation with the funding. Uh and Miss Nelson can actually tell you the exact amounts. Uh she has that in front of her. But the recommendation I think

047from the director is the Midsouth Bus Center. >> And if you have any questions once again. >> All right. Um have a motion please. >> I so move >> Mr. Cordell. >> I'll second it. >> Mr. Okay. So, the motion is to approve the um the uh um the bid from Midsouth Bus Center uh for the uh three buses at $511,197. Is that correct? Okay. Uh discussion. >> Are these the same making model like a car or or buses? The these these are all three. They're actually they're all five Thomas buses. >> So it's it's comparing apples to apples whenever >> Yes. >> they do the bid same mat. >> They got the exact same bid packet. So they had to bid for the same apples to apples like you said. Yes. >> Okay. >>

048Anything else? Okay. Uh Miss Jones. >> Uhhuh. >> Miss Hodgej. >> Hi. >> Miss Matthews. >> Hi. >> Mr. >> Hi, >> Mr. Gilly. >> I >> Mr. Cordell. >> Hi, >> Miss Yench. >> I >> Mr. Hansert. >> I vote I. That passes 920. Next up is the East Coffee Tissa outcome funding extension. Mr. Hargo. >> Yes, sir. the uh principal at East Coffee would like to roll over his TISA outcome bonus money until the next uh budget year and anticipate uh anticipating hopefully new additions to the building and then he can spend that money more wisely and address the needs after hopefully we have some new additions to East Coffee Elementary. >> And this is the second time we've we've rolled that over. Okay. Yeah. So, all right. Um, can I have a

049motion to approve that? >> I make that motion, >> Miss Yench. >> I'll second that, >> Mr. Hansert. Okay. Any So, the motion is to approve the roll over of the Tissa outcome funding for uh East Coffee. Any uh discussion on that questions? hearing none. Let's go with Miss Hodgej. >> Hi, >> Miss Matthews. >> Hi, >> Mr. >> I >> Mr. Gilly. >> I >> Mr. Cordell. >> Hi, >> Miss Yinch. >> Hi, >> Mr. Hansard. >> I Miss Jones. >> I >> and I will vote I. That passes 920. Okay. Next up is policy 3 402. >> Mr. Chairman Raccoon. >> Yes, Mr. Chairman. >> Mr. uh Ballard. I believe that is >> Wait, wait just a minute. Mr. wants to make a statement before we dive into this. So, >> Mr. Chairman,

050um I would like to state for the record that I will be abstaining from the vote due to perceived conflict of interest. Uh pursuant to policy 1.107, 107. Um, per Robert's rule of order, by abstaining from the vote, I can still participate in the debate if any occurs, and my nonvote does not count toward or against the vote total. >> Thank you, Mr. Mr. Harrove, >> I apologize. Jumping the gun there. before you you have a another sheet that um represents our current hourly trip pay for our bus drivers. Um as you follow the line to the right, 0ero to three-hour trip, a 4-hour trip, a six-hour trip, just for your comparison. And to the left you see them lettered A, B, C, and D. I believe um A is what we the yellow line

051is what we currently pay for those trips. Letter B was uh was our recommendation and you can follow it across. The first number and the paired number is the bus driver's gross pay. The second number is what the organization or the school booster club or the cost passed down to our families. You see letter C is kind of in between um what was recommended by a board member and what we recommended. And just a reminder, our bus drivers are the first folks our kids see in the morning. They're the last folks or kids see in the afternoon. Um, these costs are not going to be absorbed by the district. They are going to be absorbed by our school support organizations and our booster clubs and our families. And y'all going to have to figure out

052as a board where that happy medium and where that balance is. >> And just for clarity, this is for field trip pay only. It does not affect the regular pay. Okay. Um, I did have a question from uh received an email. If you took um the median pay for our bus drivers during the the regular day is is roughly about $25 an hour. They work four hours a day. the if you took their benefits and broke them down by those same hours and the amount of days we ask them to drive, you're looking at roughly com combining that is another 24 $25. You're looking at $50 uh dollars an hour split between their median pay and and what benefits are. >> Okay. We would need a motion. >> Mr. Chair, I'd like to make a

053motion that we replace the 1665 per hour to $24 an hour for the the trip sheet and to take effect in 2026 to 27 to give y'all enough time to make arrangements for that. You know, not I know we ain't going to be able to do it this year. And uh at the end of that amount, you know, at the end of that time, adjust it uh and put it in the policy to adjust it every two years to recoup it and look at it. >> Okay. Can you please restate the motion real quick? >> Okay. >> And we'll try to get this straight. I would like to make a motion that would replace the $16.95 per hour which we currently pay to up that to $24 an hour on the trip sheet and for

054that to take effect starting in the year school year of 2627 year and add the policy add that to a policy and this amount be adjusted every two Do I have a second for this motion? >> I'll second it. >> I'll second. >> Okay. >> Matthews seconds. Okay. Discussion. >> Mr. Chair. >> Mr. Gilly. >> I think there's a lot more to this than we've discussed, breached ourselves on. We're we're talking about doubling the amount of cost on any organization, class, classroom, athletic, anything, after school activity, period. Doubling the cost. You're talking about doubling fundraising. You're talking about a lot of things there. I'm one of my big things that I've got is why are we charging so much for these events, for field trips? Why do we I mean it's it's sometimes it it

055gets under my skin that we can charter a bus from an outside company cheaper than we can pay our own school system to transport us on our own buses to ball games and things and FBLA events and field trips and stuff of that nature. think we got a little bit more to look at than just throwing this this this number because you know like I say I mean we fall a lot of times in the 4 hour and the six hour trips and we're talking about going from these organizations athletic events uh competitions field trips uh we're going from 57 to $99 on a four and six hour trip that they have to pay for each one of these for each bus to 90 to 160 or $156. And you're talking about doubling the amount

056of cutting in half the amount of opportunity we have to to go places and do things and field trips and everything. And I think there's just a different way. I don't I don't think we're done trying to figure out a better plan. But that's just me. >> I will say that I think all the board got got this email from from a a teacher who suggested that bus drivers are solely responsible for the safety and supervision of students on their regular routes. But on field trips, they're typically other people to help supervise. So she was recommending against raise raising the pay because it increases the cost to the parents. So, I just thought I'd throw that out there. I think I think this was addressed to the entire board. So, >> yes. Along in that

057email, it was noted that if >> when a field trip or athletic event when we take a bus that those bus drivers are considered off duty when the bus is not rolling, which I totally disagree. They are not off duty. They are away from their families. They are still working. Maybe they're not operating the bus at that moment, but they are by no means off duty at any point during that trip. So, they should continue to be compensated. I mean, we don't uh ju during teachers planning periods or between class changes, we don't consider them off duty and we shouldn't. And I don't see I don't agree with that that they're that drivers are considered off duty once the students exit the bus before they get back on. >> And what was the amount that

058Mr. Morris recommended uh in our work session? Thursday, >> $25 an hour. >> 25. >> He He recommended 25, but he said anything 23 or above >> he felt like would be >> and I I dropped that down a dollar, you know, and I was going off the recommendations of Mr. Morris because Mr. Morris is the one that hires him and he's having a hard time obviously getting bus drivers and u >> I thought he said 23 but >> he said minimum 23 >> minimum of 23 so I just kind of split the difference I mean >> well I just I agree with a lot of things like you know really stressing to a lot of our athletic groups you know we used to have a lot of CDL drivers that were coaches that that

059that helps a lot right there that actually makes a little more room to where we can possibly take our kids to a lot more different museums and things of that nature and not have to raise the cost and stuff and not have to depend on people so much to take these after school trips. Um, you know, there's just many things I think we could look at and I think I think we got a lot of a lot of room to work with other things before we go into this. But >> what what are we talking about here? We we're talking I think Mr. Mr. Morris said that we're talking about 61 cents per student. >> That's if those numbers, which we talked about those numbers not being that high, our grade levels are not at

060that that rate. >> I mean, the other thing is whether we put 60 kids on that bus or we put six kids on that bus, that py strip cost the same. You're still looking at your four hour and six hours. If you bump up to like your Dline there, you're still looking at your 90 to $156 versus well, I mean, 60 bucks. >> 60 bucks. >> The students are not a factor. Then we're going to make we're going to go on the trip. I mean, that's what I'm trying to figure out is what is a good number to figure on how many b how many kids are taking because that's what we're really talking about here, right? is how many how much it's going to cost to take her kids, >> right? I I do

061know this, our high school has already taken 80 bus trips this year, >> right? >> Wow. >> So, if you figure an average of that, that's a a lot of money that we've shelled out for those trips. >> So, what just for instance, what would it cost >> at the current rate? Well, say we. We is groups, associations, fundraising, athletics, athletic department, stuff of that nature. Not we as in the board paid for it. >> Correct. >> So, are we taking are we going to go with the 61 cents? Were you saying 61 cents a student to take them? >> I'm I'm not sure how you're referencing that. >> Well, I'm just what that's what Mr. Morris said the other day. It cost us an extra 61 cents per student to take them on the

062trip. >> If you had a bus load of the amount of students he had on there and I think he was figuring 60 kids to a bus >> 60 kids times six with 61 cents a kid >> if we have 60. Anything less than that that price goes up. >> Let's go with a high number. 61 kids. >> Okay. >> So how much would it cost? 61 cents times 60. >> I'm not sure that was Mr. Morris's numbers. He shared those. He's not going to run the bus if there's 10 kids on there. It's gonna it's going to change your ratio, but he's probably not going to run the bus. He's still He would, but he's going to charge you this flat fee. >> I think he's he's going to run a bus if there's

063one requested by a teacher or a coach and they need a bus to get their kids somewhere. It doesn't matter how many is going to be on it because they're going to pay for it. >> It's going to be your flat fee. >> It's going to be a flat fee either way. It's not going to be >> but but if somebody requests for 10 kids, he's going he's got a driver. He's going to put it out there to to drive the bus. >> Of those 80 from the high school, how many what's the ratio of the ones that are bus during the day to activities as compared to because I don't see buses that are athletic events that often. uh maybe some of the maybe some of the lesser uh sports as far as as

064spectators. I'm not saying it's a lesser sport, but spectators less spectators and you and I don't see a lot of those. >> So I just wondered how often, you know, cuz that that's a factor too, >> right? >> Of when the buses are being utilized and and who for. Uh I certainly don't want to put extra burden on the parents, but I I certainly don't want it to be an issue for for students not to be able to go on field trips. >> And that's why I said prior to to you all's discussion, it's a tricky balance wherever that is. And Mr. Hanser was asking questions, there are a lot of factors that go into making that where it is balanced. Um but that's uh from where we currently sit our hourly rate to what's

065been proposed that's on our trip some of those trips you're looking at 80% increase. So I mean we can pay that. I mean but y'all got to collectively as a board decide to do that. >> Can Yeah. Can we as the school system pick up that extra extra amount? >> Um that would be >> I know we waved fees for you know elementary parents. I'm not sure. I'm sure parents are still paying uh paying that, but you know, at the beginning of the year, I know we we did not we're not charging for for fees and the system is taking up for that. I guess there's some elementary principles here. Would that affect the the students that would be able to go if Well, so we've got, you know, we could talk about field trips

066during the day. Um, and then you consider career and technical support organizations and athletic groups, band for instance, that might go on trips outside of the school day. Uh, for instance, competition on a Saturday. Um, you know, when it comes to field trips during the school day, um, it does sound like it is a minimal amount, you know, per student. You know, Mr. Hans mentioned, you know, what if it was 60 kids? >> You know, it it makes it a lesser amount per per kid. But if it's a if it's a school support organization or an athletic team or band, things of that nature, a club going, then it's, you know, it is that much of an increase for the organization with respect to fundraising. I don't know if I'm answering your question. Um, but

067it seems to me, it seems to me that the impact is greater on the school support organizations and teams, etc. Um, than for a field trip. Now, I'm saying that for the high school and the elementary schools may disagree with that. I don't know if that helps. >> Yeah, I understand because there's there's the number is not there. you know, with field trips at the school, you're going to have a lot on the bus. >> Mr. Chair, could I ask Miss April, was did I hear in the work session the basic chargeback I guess what these organizations and all that stuff pay is somewhere around 170. So last year I think it was around 106,000 is collected from like school from all the schools and like well really everybody because no matter who paid what

068it we collected it >> and that's the funds the schools or support organizations or activities paid back to >> school system 106,000. >> Okay in two years that could pay for a bus just for that. So it's been 90 to 100,000 every the last few years. I went and looked it's been >> Andy organizations being charged a dollar a mile. >> Yeah. >> M Jones you had asked about the in the evenings reason why you're not seeing a lot of your um your athletic teams and that's and the reason why is we don't have enough bus drivers. It's not the actual amount with the bus right now as much as it is. We don't have enough bus drivers to keep the routes going and also take care of getting the the team to another school

069for for the event. So, they're they're required to go and drive their route rather than go with the team for a game. And then when we do do that, we order we ought to start looking at some things that when we have half empty buses or quarter empty buses that we kind of group up just a little bit. I don't, you know, if we have supervision on there, I don't have a problem with cheerleaders on the back and the girls basketball team on the front part of the bus because to me, I mean, when you go away on a lot of these games, whether it's basketball, football, whatever, don't matter. I'd love seeing the, you know, the fact of seeing a Coffee County bus sitting in a parking lot at least. I mean, I know

070it's just a bus, but >> you know, >> packing the bus more or less, utilizing appropriately. >> Just going by the the list that that Mr. Morris gave us. These are the regular trip. This is the list that he gave us. You know, there's four drivers here that even want to go and we we've got to do something to entice these guys to want to go. And whenever and by what the number that I gave was just kind of going by what Mr. Morris said and some of the bus drivers that I talked to talked to two of these bus drivers that's here and why would you want to go on that trip when you're taking a cut in pay and you're you're cutting you're taking a cut in pay when some of these drivers

071your experienced drivers are already making 26 or $27 an hour. >> Yes. I are you asking my I mean >> No, no. I'm just I'm just making a statement. >> Right. Right. Well, I mean that statement I've made my recommendation. This is between the nine of you all. >> Okay. And >> I guess that's the Well, I'm just letting everybody in this TV land that's watching this, >> you know, to understand where we're at and what we're hearing is when you've got a bus driver that's making from anywhere a bus a new bus driver makes $21 an hour to a top out bus driver makes $29 an hour. So trying to persuade our I I would want our most experienced drivers hauling my son or my kids to a ball game when they're driving in

072Franklin. As Mr. Gilly has pointed out several times, all of our games now are in Franklin. They're away from here. And we want our most experienced drivers driving our kids. I do. I don't want somebody new just started driving a bus driving to downtown Nashville, downtown Franklin. So to try to persuade those guys to drive a bus, we're going to have to do that or there's not going to be we we're not going to be able to send anybody on them. That's why we can't can't get any drivers because we can't nobody wants to do it for that price. >> Like I said earlier, >> I understand >> in our conversation, I said at the study session, there is a happy balance there. >> Yeah. I mean, you're also going to wall up our school

073organizations in the head pretty good. Their fundraising is going to over double be doubled what it currently is, >> but it's hard. It's hard choice because you do want to want to reward our bus drivers. You do want to make it lucrative so they can drive, but you also don't want the other end of it. >> You're fundraising. >> Just running some numbers here. Um, at $24 an hour, that would equal $144 for a six-hour trip. Mr. Morris made the statement in the work session that most trips are four to six hours in length. >> Mhm. >> Um, and he also made the statement that, you know, somewhere around plus trips a year is what they do. Um, I mean, I don't know. He may have been off on that or whatever. I mean, if

074the high school's done took 80 trips this year, I'm, you know, I mean, they may be off a little bit on that. But, but regardless, at $144 trip, you subtract what they currently are having to pay. There's $44.20 difference per trip. you know, to argue as far as sports, you know, let's just let's let's take the biggest team. We got football team usually takes what? Two buses. Where's the football team on one bus? >> I think they take two. >> They take two buses. All right. So, five away games. So, we're going to be looking at um basically about $442 more that it would cost the football team to go on there. >> Yeah. You got JV and freshman that are different different nights different days. >> Yeah. But I'm just saying that as far

075as varsity just taking one group of it. I mean that's >> Yeah, >> that's $442 a year that it's going to cost them more. And I know for a fact you cannot get a >> charter bus for $442. >> So, you know, I mean, I think the >> cost increase is is minimal. I know, Mr. Hardrove, you brought up during the work session that the bus drivers pay had increased 38% in the last 10 years. >> Yes, sir. >> How much has the trip cost increased in the last 10 years? >> Not much. That's uh and we've had this discussion. >> Yeah. Yeah. I mean, it was zero. So, if you if you increase the trip amount over that same period of time, >> you'd have come up with $22.98. >> I do want to

076remind you though that our bus trip pay is better than anybody around us already. That was uh also brought out even though they haven't had a raise in that length of time. What you all have to do, the nine of you all, is have to figure out where that good number is. >> And what how much what was your recommendation? >> 1715 an hour. It's an increase of >> Okay. >> $3 an hour. >> I do want to say one thing about all the football trips. We still have to do the buses and pay the same amount of time to go from the high school to the stadium for varsity games. There's 10 every scrimmage. Uh then you have your 10 JV games. Then you have your 10 freshman games. We still have all the

077I mean we run 50 trips a fall. So you are talking about a lot of cost especially when you're trying to feed the boys and feed feed the teams and do everything else. Just for football's example, it's not just five trips. >> I think the teams that are going to be affected by this the most are not the big clubs. They're not the the folks with 30, 40, 50 people in it. It's the small groups that have 15 and and and or less in >> even if it's even if it's 60 even if it's 60 trips for football from the time we start seven on sevens in the summer till season is over even if it's 60 trips and because we have to pay that basically the same time it's going to cost us the

078same to go to Franklin as it is out here to our own stadium difference maybe an hour >> and and and that's the only difference so that when we're at those those points and that money yeah with football $3,000 $4,000 total cost for the whole season either through the athletic department out of gate fees or donations from the clubs and sponsors or whatever to the to them to help pay that is >> kosher you can do that >> well like our volleyball >> all your other ones that can't >> our volleyball team will have 10 away games not five and they're taking half the people >> or a quarter of the people on the same price. >> But they do they pay the same price. >> I I'm not here to y'all have to figure

079out what the number is as a board. >> And I'm not saying something shouldn't be done. >> Yes, sir. >> But I think we've got >> Sorry. But I think we've got we've got many things before we act on this to >> I was just going to ask what some examples and you just said volleyball of when we would take a a full bus for like less than 20 people. >> It it still costs the same. >> Yeah, I I know. I just was trying to wrap my head around why we would ever take a bus if we weren't transporting more than like 20 people. And you said volleyball. So, I mean, I know a lot of other sports that >> I don't even think basketball takes a bus, do they? >> Freda might remember,

080but I think a couple years ago, Freda, we sat in here and we went through a big old spill about the liability of >> the amount of parents pushing these parents to transport their kids >> and getting so many different people on the road with the kids spread out. the liability of that. It was getting to the point where we was going to have to start considering the liability of making them ride the bus. That way we can try to mitigate that. I think it was a couple years ago in here, but >> yeah, because the parents, you know, they they'll carry their own child and then a lot of times another another team player and they've got that liability of all those players that they've got in their vehicle. And of course, I think

081Mr. partially said that all of them have to have liability, have the insurance to cover that. But still, it's it's when you get into that point of, >> well, they made me have to go, they made me have to carry my kid and we done this and this happened to this kid that happened to be riding with this kid and here we go. >> Whose liability is it? >> And and like Mr. Shore said, the problem is most in a lot of cases is there's not a driver available. And we go back to this, you know, if you did have it >> a higher amount per hour, we might could attract them to do that more after hours. >> Or if we pushed on our coaches a little bit, >> right? >> Well, go back

082about 30 years. >> We rode the bus, the boys on one side and the girls on the other, and I think I think Coach Garden or Gerald one drove the bus. >> Those days are over. >> But you didn't go anywhere unless you were on a Coffee County school bus. and you know work work with stipens with some of our coaches that can that can do that and cover our sports >> and work with them on a little bit more of a stip stipen you know for the year >> Miss Tarrow just to offer a whatever how would it be if we went to $20 as a compromise to >> give you give you an idea would be around that row C >> to give you what the cost yeah >> would be roughly Okay.

083>> I got a question for Mr. Shores. Um, if like when there's games, say football games at the stadium. I know after the games custodians typically clean up. Are those custodians brought in or are they custodians that's working basically the the night shift? Go ahead. >> So, so let's say for instance that football is finished at 9:30 >> Friday night. Um, the custodial staff at the high schools evening shift runs until 11:30. They will go on over to the stadium. Most of the time they will go on over to the stadium. Now, what that means is that it it makes things difficult at the high school building for that Friday night. There may be a few things that don't get done to the degree that they would normally get done, but uh they will go

084on over there and they will work. Now, uh there will a lot of times there will be someone who stays beyond that 11:30 and gets overtime to finish up. Now, depending upon the situation, we have also been known to just have our custodial uh to have a custodian or two go on over on Saturday morning uh you know to get things cleaned up again, which would be a little bit of overtime. It that generally depends upon the crowd and what the bleachers may be look like may may look like, what the restrooms may look like. you know, can they get it generally done by 11:30 or not? And and honestly, a lot of times they can't, but we'll try to have uh multiple custodians over there if possible during regular work hours, but again, they

085end at 11:30. Does that answer? Yeah. >> Well, I guess the biggest thing I you know, I mean, yes, I appreciate the explanation. Uh, is there any ever an instance where we call in a custodian to come in that's not on their regular work time? >> Uh, the answer to that would be yes. Just depending upon the circumstances with the game, it could be that the cleanup is on Saturday morning or it could be that the cleanup runs to 3:00 a.m. on, you know, Saturday morning. >> Okay. So, so if we call them in, they're going to be paid overtime. Correct. >> That would be correct. >> Okay. So, >> if they're over their 40 hours, >> hours, >> right? Okay. So, what you're saying, you know, is, you know, if they're going to do

086something that's over and above their normal time, then they're getting paid extra. Correct. Well, >> well, as as long as is, you know, they work 20 hours a week to get to that 40, they've got to work 20 additional hours, >> right? But I'm saying if you have a full-time custodian from the high school that's coming over, >> 40 >> and he's working 40 hours. Well, if they come in on Saturday, you know, that's overtime. They're getting they're getting paid time and a half to do that. So, they're gaining extra pay to be to do something over and above what they're supposed to do during the regular week >> for a full-time employee. Correct. >> Okay. Well, then what's the difference between that and paying a bus driver more to take a trip? >> That's

087over and above their normal duties. their normal duties to run two routes, >> right? >> I understand they're not 40 hours, but that's that's irregardless. That is not what we're sitting here discussing. We're discussing the cost >> to take that trip. I mean, it's, you know, they're they're paid their 20 hours, right? >> The board years ago decided that for a bus driver that was considered a full-time position was the 20 hours. They pay their benefits. All that is covered under their normal daily operation. You know the trips are over and above what they are basically required to do. So they should be fairly compensated for for having to do that. I I disagree with the overtime statement, but I am not going to disagree compensating them or increasing their compensation. >> I believe >>

088y'all y'all as a board have to figure out what that fair number is. >> We're getting misconstrued on required work, required work after games, and voluntary work. And last time I checked, I don't think nobody has said these drivers are required to go do this. >> I know that's what I said. >> Obviously, we want them to. Obviously, I think we have other things we can consider here and look at, but once again, um, you know, we're not talking about required. >> I know. >> We're not talking about mandated. >> That That's why we can't get any drivers now. >> Yeah. is they're not required and they're they're not going to do it. >> Well, >> I think we've established that. >> I think we have to be real careful on what number we pick

089here because if we go too low, then we're putting our field trips in jeopardy. And, you know, I understand the whole we don't want to overpay and and our families absorb the cost. I understand that, too. I didn't even want student fees this year, so I wouldn't want any more either. But it is all this cost is divided 40 to 100 ways and is fairly minimal, a dollar or less per kid per trip. And I just don't want to see us low bid or throw out a number where our bus drivers say, "No, thank you. I don't want that job." And then nobody gets to go on a field trip. That would not be good. That would not be in the best interest of our students. >> I think you described it well then. Not

090too low, not too high. And that's hard to figure out. >> It is. It's It's hard to find the balance. >> Sure is. >> But I definitely don't want to go too low and our kids not get to go on field trips. >> And And again, that's why I was going off of the 24. I didn't just pick that number out of the air. Going off of what Mr. Morris said at our work session and what he was telling again what our top bus driver makes $29 an hour. Our bottom driver makes $21 an hour. And I just that's where the $24 came from, just splitting the difference. And hopefully having a happy medium, and I know it's going to be tough. I know it's going to be tough, but again, like Miss Matthew said,

091you know, guys, if we don't get this up there, I hate for kids not to be able to go to the aquarium or anything or because they can't afford it. What would really help me is if we could get some of the principles to tell us honestly how is this going to affect your kids if it costs this much more? I mean, we're we're not there trying to put on these field trips. We don't know how much you struggle to get that money from your kids now. How is it going to affect if they were >> bringing them up? And I'm fine with them talking, but the thing is even at a field trip right now, I would say every field trip that goes through a school, some are being paid for by somebody else.

092It it's either the PTO or it's coming out of the general fund. And we're talking about every field trip, I would say, even boosters there. Somebody's paying for somebody on that trip because they could not afford it. Am I saying that right or wrong? Principles there there's somebody and we're we're paying a lot a lot of it from our the funds that we we talked about the other day fee waiver from the the state. A lot of those monies are going towards paying for somebody to go on that field trip because they are unable to pay for it. Um now what is this going to do? Is it going to create it so that well those are that are already not able to pay it are going to still not be able to pay it.

093So they're gonna pay a little bit more. Plus you might end up picking up another one or two or three or four that now can't pay for it that was paying for it. It it's hard to say. You can't really you don't know until it starts happening. But Mr. Hargrove is right and you are saying it. It's a tough one >> either way. If we don't have the drivers, they're not going on the trip. If they can't afford it, they're not going on the trip. It's it's a balance, and you've got to figure out what that balance is. If you go too far one way or the other, you're you're eliminating trips. >> So, it's tough. >> I I just And maybe want to ask the principles, and I don't want to put y'all on

094the spot, but >> who's first? >> I agree. >> Yeah. I mean I I really want to know. >> I agree. That's a good actually a good idea. >> This year we started looking into virtual trips and we've also had some people come to us for field trips. That's the first time that's happened. And it's not always because the price of the bus. Like field trips itself are getting outrageous. >> We used to look at trying to do $10 a trip for kids and we can't. Like I feel guilty when we're asking for $15 because we just can't. Few waiverss only go so far now. We use them. I mean, we use them, but they won't cover everything. And so, just in our school, we've had two grades who've done a virtual field trip or

095field trip to them because the trips are just costly themselves. >> Okay. I sure hope we don't start going to virtual field trips. >> That kind of like she said, it depends on where you're going and what you're doing. I mean, because some of our trips that we go on are free. Like some of the places that they go are free. It's no charge to the All it is is the cost of the bus. >> But there are some, for example, our third grade went to ICE back in December and that was a $25 trip. >> Yeah. >> So it just depends. And then like Mr. Harve said, some of that and Mr. Some of that is coming from other the fee waver money or >> other students or or the teachers are paying those

096kids >> or you you aggravate a business or somebody on 14 this year and the kids have only paid for three of those. >> Oh wow. So >> that's great. So I guess my question is will the we're talking about you know the field trips are have already gone up but will the 40 cents or the 60 cents or the 90 cents per student how many will that knock out? I mean we're talking about a dollar or less. So how many is that going how many of those students are going to pull out and say I don't want to pay 60 cents more so I'm not going. But I would have paid 60 cents less and gone. Yeah, >> but that's a dollar an hour, too. And I don't have a dog in race. That's

097a dollar an hour. Some of our trips typically we are getting to the two hour or the two o'clock mark where they have to be back because they we do try to take them to places that they may not be able to go to. >> And so that's an hour. So it could be up to five six dollars additional per kid >> when you're looking at I think you may be confused honestly. We have done the calculations. The dollar, the dollar is basically for a six-hour trip. >> Yeah. So, we're talking about a dollar or less. And how many of those kids are going to drop and say, >> "I can't go." Or families are going to say, "We can't do it because it's.7 more." >> Realistically, if you you I'm just thinking >> if

098you can't pay >> $12.30, you probably can't pay 13 either. So, we're still absorbing that cost anyway or that organization. What you know, I I just how many of those kids are going to drop because of the few cents extra. But if we don't get this number high enough, there'll be no field trips. And that's the last thing. >> I'm getting confused on the 60 cents, 80 cents, 90 cents. I mean, it could be any sense a kid >> because what we're talking about is a flat fee to use the bus from zero to three hours, >> 4 hour trips, 6 hour trips >> based off of, you know, our average there. That's that's whether it's got it's every single seat is full of 60 kids or there's 25 or 35 or there happen to

099be 90 kids in third grade and they had two buses and one was half full. uh you know, it's still going to be that rate. That's what we're looking at is that rate they're going to have to pay and they're going to have to raise. So, it's not cents per kid. It's from 60 bucks for a 4-hour trip to 104 for a 4-hour trip. >> I think we need to go back to the basics of what we're going to pay the bus driver per hour to drive the bus. And um the bus driver is as important on a field trip as they are driving the the children home because they've got all those students uh they're liable for them. They're they got their lives in their hands. And I really feel like that at least

100they need to make as much as beginning. What What was the beginning? >> $21. >> So right now they're not making as much per hour. That's just the a beginning bus driver. So, >> and it depends on what bus driver, too, because if they've been here a long time, they're making a whole lot more >> than the 24. >> So, most of the drivers >> making 29. The most bus driver makes $29 an hour. >> But what makes 21 >> So, what we're voting on is the minimum of what they can make. So, >> $24 an hour is what? Well, and if we, you know, if uh the minimum right now in my opinion would be 21 because that's the minimum of what >> a bus driver is making now when they're driving a regular

101route. >> Is that correct? If we have a >> one addition to that, the the $21 an hour, and you tell me if I'm wrong on this, okay? The $21 an hour or the $29 an hour is the the the amount that before taxes and and everything else that comes out of your paycheck. That's the total amount. The amount that Mr. Harrove was recommending didn't include the taxes and so forth. Am I saying that right? Well, it's just Medicare and this is their gross hourly rate. >> So the the the 21 hours and the 29 hours is is everything that's still in it. So there's a we're talking about two different numbers there in a sense. Am I right saying that? >> That's what I'm saying. I've just lost an hour of my life back

102and forth on the same thing and we we're still not any closer. And we're comparing cents to actual flat rates. That's what we're discussing. and we apparently we're going to have to have another day or something. >> Well, right now we have a motion on the floor to uh approve $24 an hour for bus drivers on field trips um with a review every two years. So, if we've hashed out as much as we can hash out, we can take a vote and proceed with that. So, if anybody else has anything Anything else they want to throw in? We can go ahead to a vote. >> If it's $24 per hour, then what would that be the actual take-home pay? >> I I don't have that in front of me. That's the reason why I just

103want to make the point. I I don't have that in front of me. >> But what I'm, you know, I'm trying to compare it to what's here. If this is not the daily, you know, if this is not the hourly rate. >> Yes, ma'am. The one the the numbers on the far left, those are their hourly rate. let it all that hasn't been taken out is federal income tax and that benefits and all that are tagged onto the school or organization with their trip pay. Those numbers get added on in the right of the of the dual numbers. >> So much easier to just think about, hey driver, >> currently we're paying $14.32 for an hour an hour. Well, Mr. Miss, are you the only one available to drive the bus tonight and carry the

104football team? What's your hourly pay normally? >> Mr. re uh recommended the at the last study session and you correct me if I'm wrong. You wanted the number to be it was uh you you uh recommended the trip pay >> the trip >> and then we took the So that number out >> that is letter D. That is what Mr. recommended at the last study session. >> That would be $26 an hour trip pay >> and then their gross pay would be 2230. That's that number. >> And then their federal withholding would come out of that. >> Yes, that's the deselection. >> So looking at that, I'm assuming that the row C is probably somewhere about $23 an hour trip pay. >> It's whatever it is in between. I just tried to take >> I

105mean >> the middle part between our recommendations is what I tried to do there. Mr. Coons, >> I guess I'm just confused because when I pay our people, we the lady that works for us, it's by hour and I don't I just it's a blank. It's a a certain amount and then everything's taken out of that and that's what I was looking at. So, if we do the the 25, then basically they're going to be getting that close to that gross pay. >> Is that right? >> That's pretty close, I think. >> Is it motion for 24? >> Yeah, the motion's for 24. >> Gross pay. >> Yeah. >> Oh, okay. >> I'm going to be I'm going to be mean and then we're going to have to talk about fundraising. We got to get

106a handle on this fundraising. Yeah, it' be $24 for the trip agenda for today. >> Not good, Miss Freedom. It'd be $24 for the trip pay, not per hour that the bus driver makes. It would be for the trip pay. >> So, in other words, all everything would still come out of that. So, you're probably their their actual pay, their gross pay would probably be somewhere about 20 to $21 an hour. >> It's they got paid the same as if they were driving a bus. I mean, we're making this too hard. At least the same. At least they would make the same as what they would be making if they were driving a regular bus route per hour. Well, you can't do that because of school scheduling buses. You got to have a flat rate

107because you don't know what driver may be taking that trip ahead of time. >> So, >> but you're talking about their time being that valuable, >> right? It's not going to come in >> their time being as valuable as they would be made on a regular route. Yes. >> Yes. Well, at the $24 put them about what they would >> you're going to know how many hours. >> They don't need to be taking a cut. >> They don't right. They don't need a pay cut. Take a field trip because you already know. And then when they turn that time in for that day, put that through payroll. >> All right. >> It would be so $24 an hour for trip for the pay the school would pay would be $20.58 for the bus driver. >>

108The what? be $20.58 for the bus driver. >> If we did what? >> If the school paid 24, it would be $20.58 for the bus driver. >> So, not even 21 at that. >> Okay. >> All right. The motion is for 24. And um I think we probably hash about this as much as we can. So, Miss Matthews >> I >> uh Mr. Y. >> No, >> Mr. Cordell. >> Miss Yinch. >> Is it a vote? >> I know. That's about where I'm at right now. I I can't write that down. >> Okay. I I'm just going to have to pass because I just really don't feel like I'm ready to make that vote. >> Okay. >> I understand that. >> You understand an extension is a is a no vote. So, >> can't help

109it. >> All right. So, all right. Uh Mr. Hanser. >> Hi. >> Uh Miss Jones. >> Uh You know that's not a >> tough >> That's a tough one. >> It's tough. >> It is that. I'll give you that. I will vote I. So they will pass. Five do. Well, Mr. abstains. So five. One, two, three, four, five A's. No. A. No. >> Five to two. >> So five to two. It will pass. Why this been Why has this been listed? for all that hashing around. All right, let's let's move on here. So, we have budget amendment uh 141-2026-16. This is for >> April. >> This is for the um high school security improvements that you voted on earlier. So, this budget amendment will take $750,000 out of an assigned fund balance and move it

110into capital outlay. Um this budget affects fund balance. So, if you look at the bottom of this sheet, that uh 13.3 million would be the new unassigned fund balance after this budget amendment. >> Okay. Do I have a motion? >> I so move, >> Mr. Second. >> I'll second it. >> Miss. Okay. Any discussion? All right. With that, we have uh Mr. Hi, >> Mr. Gilly. >> Hi, >> Mr. Cordell. >> Oh, >> okay. Miss >> I, >> Mr. Anert. >> Hi, >> Ms. Jones. >> I >> and Miss Matthews >> I. >> And I will vote I. That passes 820. >> All right. Budget amendment 141-2026-17. Okay. So, this is um cleaning up some areas in the budget. Um just starting to do my final, not my final, but my first run through um

111of the budget as we get ready for the next budget cycle. Um majority of this, so the top part down to the second page is where I'm taking the funds from or bringing them in from. And then the second and the third page is where I'm adding the money to. And you can look at the back page. Um it tell gives a little bit explanation of what's for. So the main um the main thing in this budget amendment is the retirement rate that was budgeted for in when we did the budget in March was high came in higher from the state. Um so moving money around mainly to take care of retirement, state retirement. And then um we had some medical went up anywhere from 5 to 9% based on what was picked by the

112employee. So if they had a um employee only plan that would cost less to the district in the increase versus and then they changed to an employee spouse or employee child that's more costly to the district. So, there was some areas of there that where either the increase was higher than I budgeted or we had people that moved to different plans that were more costly um to the board. And then um there was a few salary lines that I just was off by five or um maybe a $100 in my estimates. And so those are the main reasons for um majority of these lines adjustments. But if you have additional questions outside of that, I'll gladly take them. I get a motion to approve the budget amendment 120 141-2026-17. >> I so move. >> Mr.

113Cordell second. >> I'll second it. >> Okay. Miss Hinch. All right. Any uh any discussion questions for April? >> Since we've been discussing bus drivers, I saw where there was amendment of 25,000. >> Yeah. So, um I just bus driver line. Um we start we shifted around how we were paying um a few like so we shifted around how we're paying the extra labor in the budget. So what happens is we pay that extra labor but we don't take that money from the revenue and put it towards that line. So we changed how we we're paying um the bus driver. So we're taking it out of the normal bus driver line instead of other other wages. And so that's just to add funding to that line where I'm going to go over and that line

114where we've shifted kind of our counting process over here to take care of that. >> So you you put 25,000 into 146. >> Mhm. >> And where did that come from? Um, so I took it out of of the transportation extra pay and then out out of the bus restrictive fund because we um we at the time I prepared this budget amendment, we were unsure about how the funding for the buses were going to go from the county. So um we didn't know how they were going to split it. And so I didn't want to take any more money out of other lines that I could use to move down into the buses the the bus um purchase. So, I took money out of their assigned um restricted fund and then out of the extra

115pay that we didn't use um that we gave out in December. So, I'm just trying to finagle around and save some funding to where if which we won't need that anymore, but I didn't know at the time I prepared this budget amendment on how we were going to split the funding for the buses that you approved tonight. So, I wanted to leave as much in transportation as I could to be able to take care of those if the county didn't pick up depending on what the county was going to pick up. >> Okay. >> April, did you say something about our our insurance has gone up? Um, so every year, yes, we give we get a just a ballpark figure in March about what the state thinks they're going the insurance is going to go

116up and usually tell us 5%. Is kind of the average. Um, some of our plans went up 3% but then we have some that went up nine. Um, so it it just depends on what the employee picks. And so if someone had a 3% increase last year, I budgeted the 5% for them, but they may actually been on a plan that was 9%. And we don't get those premiums until August. >> Yes, ma'am. >> So we don't know what that increase is going to be until August. And so I try to budget the median of those two. >> So whenever that guy was here and we talked about our insurance, it didn't we didn't have a contract or nothing. It's not that he he was presenting dental and vision and life and this state is

117with um medical is with the state and we have no control over what they >> got you >> increase our budget >> to make that clear to everybody that what we're spending you know thank you >> so we have a motion to approve budget amendment 141-26-17 Mr. Gilly >> I >> Mr. Cordell. >> Hi, >> Miss Yench. >> Hi, >> Mr. Hansert. >> I >> Miss Jones. >> I >> Miss Matthews, >> I >> Mr. >> I >> And I will vote I. That passes 820. So, we have budget amendment 141-2026-18. >> So, this is uh the budget event that will take care of. Back in November, the board approved to move forward with the Raiders the Cardon Gerald Ra Raider stadium renovation um architect documents and engineer fees. So, this is to take care

118of that cost of them doing the documents and the fees associated with us getting ready to bid that out. So, um, we were able, we weren't going to use the rest of our furniture funding for the rest of the school year. So, we were able to take 90,000 from there. And then, um, 40, we took the other 40,000 from fund balance. And so, if you look at the bottom of the sheet, it will tell you after this budget amendment what the, um, new fund balance will be, 13.2 million. Okay. Do I have a motion? I thought you had something else to say. >> I'll take questions or >> Well, we need to get a motion first. >> Motion to approve budget amendment 141-2026-18. >> So, move Mr. >> Okay. Any questions for April on this?

119So I guess April on the Raider stadium renovation architect fees what is the final cost on that? So this is the max um 130 is the max they can charge us right Kelvin >> that's what this board approved I think it was the December board meeting >> and and rather than well there's renovations in the building yes and that's going through all the way through yes all the way through the end if if this board right now we're in the bidding process the bids will come to you if the bid board decides to move forward with it, then it will go all the way through to the very end with with that amount. >> So, to get to the point where we're at now, the bidding part, what did it cost us? >> I think

120right, we just got the invoice um the other day for the first part and it was 94,000 >> something around there I don't have in front of me. >> So, we may not use all of this, but this was the max amount. Further questions for April. Mr. Cordell. >> Hi. >> Miss Hinch. >> Hi. >> Mr. Hansert. >> Hi. >> Miss Joe. >> Hi. >> Ms. Matthews. >> Hi. >> Mr. >> Hi. >> Mr. Gilly. >> Hi. >> So vote I. That passes 820. Next up is the budget update. >> The ever exciting budget update. This is the budget update through December. Um so in December we re received 8.4 million which brought us our balance to date 27.1 million which is 50% 50.98% of budget. Last year year to date we were at 50.96

121in December. Um but revenues are on track for the budget. Um there's a couple areas that you may look at in question. So in um in 43500 it looks over because that's where we're recording our afterchool program money at. And then um 44100 we received a grant that we sent out to the school. So there's a timing issue there with that one. Um and then 44500 we have um received among the right one. Yeah. So, our grants our grants were came we had a few F FRC grants that came in higher than they were last year. Um, and then going down to re going down to expenditures for December, we spent $4.8 million. Um, which brought us balance to date of $25.8 million, which was 45.48% of budget. Um, year to date last year, we

122were at 40% 40.38%. Um the main the main increases in the 45 to 40% is um in your areas of regular instruction your sped um CTE was where we paid out the extra pay and the bonus in the month of December. >> Well the bonus payments that came from the state and then the extra pay that went came out in December for everyone else. And then um capital outlay looks a little looks over because we um had a lot we had the huge lighting project that we did this year. >> But so far budget budget is on track. Um I will take additional questions if you guys have them. >> Uh can we get a motion to approve the budget update? >> I move. >> Mr. Second. I'll second it, >> Miss Matthews. Okay. Any

123questions for April on the budget update? >> There being none, uh, Miss Inch, >> I. >> Mr. Hansert, >> I, >> Ms. Jones, >> I, >> Ms. Matthews, >> I, >> Mr. >> I. >> Mr. Gilly, >> I. >> Mr. Cordell, >> hi. >> I vote I. That passes 820. All right. So, we did add some some uh according to the overtime, I guess, we added some uh agenda items. So, the the we talked Thursday about the um after school program, and we were looking at moving um basically two years of of funding for the afterchool program, which would be about $1.2 million from uh unrestricted fund balance to restricted fund balance. in case we don't get the grant funding we're we are hoping to get. So, uh we don't have a budget amendment for

124that tonight, but um if we vote to approve that, then that will be on the next um the next uh board meeting agenda. So, >> yes, sir. Before and after school tutoring kind of takes care of that those programs, >> right? and and and uh I guess April gave us some rundown on it last time about that if we can um um we can restrict it and we can unrestrict it if if necessary. If we don't use it, we can unrestrict it and put it back in the unrestricted. So um so um if I can get a motion to approve that and then we can discuss. >> So move. >> Mr. Hansert, >> I'll second. and Miss Yinch. Okay. So, um I guess that's that's basically it is just uh you know keeping the afterchool

125program going. Now, I know that that um Miss Garner is not here tonight, but she has applied for um some funding. >> Yes, sir. and uh on on the innovation committee, she explained that to us uh the meeting and but >> it'll be very very very competitive um to receive those, but we're going to stick our see if we can't stick our nose in there and see what happens. >> All right. So, this would basically, you know, assure that we have some funds in case we needed to to do something different, I guess. and we'll continue to search for other grants that we can apply for as well. >> Right. And when does the excellence grant comes come back up again? >> I'm not exactly sure. >> Okay. >> I think 27. >> Okay. So,

126>> we're still a few years out on that. So, >> are we voting to appropriate that money now? >> Is that what our motion is? to move from uh unrestricted to restricted. So >> how much >> 1.2 million that would be two years of operation if you don't have any other money for the after school program. I think that's basically what we talked about on Thursday. >> Thursday. >> What what are we putting into it now above what the parents are paying into it a year? I thought it was closer to like 250,000. >> I thought I too. That's a lot of money. >> Yeah. I thought it was around 600,000. >> No, we were only paying a portion because the parents are putting in, >> right? It it came out to >> the parents

127were paying about half and we were paying about half. Right. >> Yeah. That's what I thought. So >> what you're proposing would probably cover us for our portion of for about four years. >> For about four years. Yeah. If if that's the case, >> but those grants you can apply for every other year. Correct. >> Depending on what kind of grant is. Yes. Generally, yes. >> I think that's is that the case with LEAP and the 21st century. >> 21st century. >> Yeah. >> And my preference is we do the the the I'll be quiet. The 21st century is a little more >> right place. >> Yes. >> Does this lock us in for you know for this 1.2 million to go to that? >> We could unrestrict it at any time. So yeah. So

128that it just basically reserves it in case you need it. So it's not >> but say they needed a million the first year. >> We need to look at it differently. But what I'm saying is we're saying two years that's 500,000 a year. I mean, is there a time limit on it that >> I don't think so. >> So, we're basically appropriating 1.2 million for unspecified period of time. >> Well, it becomes restricted. Yeah. So, I mean restricted eventually becomes gets used. So, and if it doesn't get used within that two-year period, then it becomes then we have to do another budget amendment to move it back to um unrestricted. Is that correct, April? >> Yes. So ba basically I would have to take the money from unassigned and put it in the um in

129the school after school program and then that money would stay in the after school program but if it was needed it would could be pulled from that it would take them it would take the vote of the board to pull it from that and put it wherever it was needed. So if it would need to come back out of after school program, it would require either a motion by the board or a budget amendment to take it out of that and put it back into whatever the vote or the decision was at that time. I'm looking at the budget from from this school year right now and we budgeted the board the board voted to go in to fund balance 120,000 for after school program. The total that was the total budget. So if we

130didn't require parents to pay for after school program, the total for this school year is 213,000. >> So we could go with a lot less than for for a couple years. So >> So if you went with $500,000 and you restricted that that that would probably cover you for Okay. and and and it looks like we're probably not going to spend the full 213,000 because Miss Garner's done a really good job of reducing when we need to and looking at numbers and so I don't know I don't think we're going to I don't think we're going to spend the full 213. So it could get you 500,000 could easily get you two years based on the current plan we're using right now. >> Well, I have a problem committing 1.2 million when all the kids

131aren't served. you know, can't the taxpayers are paying this and it's not every child that's getting benefit of this, which would be wonderful if they could, but there, you know, a lot of them cannot stay after school. >> Ma, I hope that number is a lot more agreeable that it's a lot more edible. 200,000. >> Yeah. >> So, we would need to you'd either need to modify your motion or or pull your motion and remotion, I guess. do either one. So because your the motion is yours. >> No, you you make the motion. >> No, I got uh I got you is making the motion. >> I have Mr. Hansard making the motion and second by Miss Yench. >> Yeah. >> So we take back our motion basically. >> Yeah. Basically you can you can

132say okay I'm going to drop the motion and you'd have to agree and then so We're dropping this late. >> Would you drop the motion then? We need a new motion. >> Okay. >> Uh, Mr. Chair, I'll make a motion to drop that motion. >> Can I agree, >> Mr. Chairman? >> And pick up another motion. >> One of the things that you could do if you're want to change just the amount is a friendly emot friendly amendment and they both agree to it, you just keep on trucking with it. >> Okay. So, what do you want to do? >> Sure. 500,000. Does that work? >> For two years. Yes. >> That's still more. >> It's still more, but >> I mean, you know, >> so what am I going to be talking about? The

133200,000 >> 250 a year, which is a lot. >> Okay. >> Mr. Chairman, I'll make a motion to uh >> do the budget amendment for 250,000. >> No. 500 >> 500,000 >> to to restrict >> to restrict it >> for two years. >> Yeah. >> I second. >> Okay. >> I think we did that. That wasn't really a friendly amendment, but we did a new motion, so that's fine. All right. So, further discussion. >> Can I make one more comment? So, when we do the budget, upcoming budget, it won't be the afterchool program, just making sure I understand, won't be a part of the normal budget. What will happen is I'll restrict this funds these funds and then at the beginning of the school year I will pull from that restricted fund and bring it

134into the budget with a budget amendment at the beginning of next school year >> if we don't get any of these grades. Yes. So >> okay that I just want to make sure that we all that's what that the process will be like making sure I understand. I think that's what we what we discussed is in the innovation committee and then and then last Thursday at the work session is that >> okay >> you know this is a contingency in case we don't get the grants we hope to get them because those are because I think the grant maybe I got the 600,000 because Tanya was talking about the >> she may have been talking about the leap uh right grant >> I think she was talking about the total amount of the grant so

135I think that's where I got that okay so >> yeah So, all right. So, uh, where are we at here? I think Mr. Hansert, >> uh, >> Miss Jones, >> ah, >> Ms. Matthews, >> I >> Mr. >> I >> Mr. Killy, >> I >> Mr. Cordell, >> Miss >> I, >> and I will vote I. Okay, that passes 820. Next item is uh the um get right here the we moved the CCMS gym dream team uh use of facilities. So >> yeah uh I had a question. >> We need to have a motion. >> Okay. Okay. So just a motion to discuss >> uh motion to approve because it was on the cons or not approve. motion to approve or not approve and then you can vote it down or vote for. >> Okay.

136Well, I just Yeah, before I would >> vote to approve, I want to discuss but >> so Okay, make I want to make a motion to approve the >> items 7A and 7B facility use forms. >> Okay, >> I'll second. >> So, we're going to discuss them both in the same Okay, that works. >> Yeah. Yeah. Okay. >> Okay. And Mr. Gilly seconds. >> Okay. Um, so we have a motion on the floor to uh to approve the CCMS gym Dream Team and the Deerfield Gym Top Gun. Miss Matthews. >> Yeah. Okay. So, when I was looking through the supporting documents and then I looked through these forms for facility use, is this paperwork complete? >> Which one? >> Both of them. Are they both complete? Is that is everything filled out that has to

137be filled out? They just really don't look like the ones I've seen in the past. >> E earlier, I did notice that the >> Top Gun one, which is Miss Vaughn, excuse me, did not have the uh supporting document of the certificate of liability, >> the insurance. >> So, I I end up contacting her right before this meeting. Okay. >> That wasn't in my I just noticed it. >> So, I I contacted her and she sent it to me. So, now it is >> You do have it. We do have it. >> Okay. Um >> but the other one I'm not sure what >> Okay. >> I think it's the same form, Miss Holly, except they just >> third year oversized >> third year in a row for the dream team. It's the third year

138in a row. It's same like per policy 3.206. You could have just have approved it and it not come before the board. >> And that that's true. The the Miss West Morton's not here. She's normally the one that would be receiving these >> and that could have been an overlook oversight. >> I'm not saying it was. I'm not saying it's it's not. It's just she would have been the one to notice that. And >> yeah, >> so that that could be the reason why it did come before this board rather than just being signed off on >> because the the last on the uh in the last little thing there, it circled where the insurance guidelines were sufficient for use on the dream teams. So, I'm assuming somebody got the certificate for that one as

139well. >> Okay. >> In those documents, Miss West Morland already had uploaded before the the agenda was actually >> finalized. >> Okay. So, my next question is uh about on that first page, I think it's the first page. No, second page, I'm sorry. on those forms on the fee schedule. There's nothing written in over to the right on the dollar amount on that. That's what I thought maybe was incomplete as well. >> They both look like they had circled the $15 per hour for student for junior sports groups >> and they they had marked it. They did not transfer that over to the in in the line is what appears. >> That's what I'm asking about. >> And then down at the bottom on the dream team, uh, no charge for the because these are

140both employees of the system. >> So, they actually take the the the board has waved those custodial fees as long as they took care or take care of the gyms and any kind of mess that is made. And uh this that's what this board has done for the past two or three years. So >> what about the actual usage fee? Is that in place? Because that's >> that is in place. >> That's what the amount is not on here. And the ones that we've seen before uh there was somebody um reserving this. I think it was the softball field at the middle school and they had their amount written in there. I think they did um what was it? $15. an hour two days a week and they had $30 over to the side showing

141the dollar amount that it would be per week. So, I just was wondering why this these dollar amounts weren't on here because we've seen them. >> The ones that actually takes care of this is the principal as far as getting these >> Yeah. >> and signing off on it. >> Yeah. >> And we could ask Mr. Okay. >> Dr. Anderson and I think Miss Parsley are the two that is in question here. >> Yeah. And well, and they weren't they were signed as if they were approved, but they just don't look complete to me. But >> but I'm assuming they just circled and did not transfer it over. We can ask the principles to make sure that that is transferred over to in the line if that's what you're asking. >> They'll pay what they

142have for the last couple of years, right? >> Correct. Yeah. Okay. And no uh custodial fee. Correct. >> Correct. >> Okay. Um, so when they when they make those payments, do they make that to the school and is that weekly or is that monthly or >> Miss Nelson? >> I'm just curious. >> It's our procedure that they do that monthly. So we go back and we look at that. Bookkeeper has a calendar that's shared with her. I go in and I put the dates in so they know what to expect each month, >> right? There could be >> how much to collect, >> right? a a chance that something would change and they might not use it one time and then they you wouldn't be charged for it, right? They wouldn't be charged for it.

143>> Correct. They're only charged the if they actually use it, >> right? >> Okay. Yeah. So, it's like a monthly payment to the the school itself, not up here. >> Okay. Keep up with how many days they use it and they pay at the end of the month. >> Okay. >> Yeah. >> Okay. So that was all my question was when I looked at it, I didn't see any dollar amount over to the side on either one of them, but then in the ones in that we did last time, he put the dollar amount out there for exactly what he was going to be paying per week. >> It looks like to me that he's got waiver like there's no charge and down at the bottom it says no charge from last year. >> So

144did we not charge nothing last year? >> I think that may say no change from last year. >> Yeah. >> And this one, you know, it says on here, this is not a final invoice, only an estimate, your final cost to be calculated after cleaning, inspection, and whatever of the facility. >> Yeah. >> It looks like instead of filling in fees, they did they like did X's are checked instead of actually the fees, >> right? >> So, yeah, >> I think they indicated their preference, but >> clearly at the top it says do not leave blank, >> right? And then it's blank. So, that's why I was really confused. So, >> so Mr. Anderson, would you mind filling this in before we approve this? >> I can. Yes, >> I think that would probably be

145the best thing to do since y'all were here. >> And Miss Parsley too, right? You the dollar amounts. >> I just say the same thing you have the last three years. What is it? >> Are we good? >> I think we are. >> Okay. >> Thank you. Well, with that, I believe uh I lost track of who's who voter. We'll start start with you, Miss Matthews. >> What are we up? >> Do we have it? Do we have the amount filled in? >> I know exactly what it was. >> I think they fil. >> Okay. And Miss Parsley, I don't think she got to. >> She was giving me the look. >> This was top gun. I take it to her. What time are we going home tonight? >> Good thing we have the original

146Forbes here with us. >> All right. >> Okay. >> So, you get to vote first. >> I >> All right. Mr. >> Hi, >> Mr. Gilly. >> Hi, >> Mr. Cordell. >> Hi, >> Miss Yinch. >> Hi, >> Mr. Hanser. >> Hi, >> Miss Jones. >> Hi. >> And I that passes 820. So, we are finished with the business portion. And uh so now we have uh we have our items for discussion. So, let's start with Mr. Um Well, first off, I'd like to u thank u everybody that um showed the the you know gave the board gifts or or you know put on a breakfast for the board appreciation week. It was all very well received and we really appreciate it. Um, I want to give a shout out to uh North Coffee. I

147went and attended their uh dream dare to dream program Saturday night and it was a fantastic program that they put on at the high school. And if you missed it, you you missed a good show. Those kids were phenomenal and what they done up there dancing and singing and and it was really a a great show to see. I was I was very well entertained and very well pleased with what I saw that that they put on. Other than that, that's about all I got. >> Matthews. >> Well, I just second what Chris said about the school board appreciation uh recognition. Um, it was very much appreciated. I know you all went out of your way to do that for us and really appreciate it. Um, and I guess that's all. >> Thank you for

148being here everybody. >> I did tell what they said. I appreciate everything anybody said or did for us. And uh I just love Coffee County Schools and I love Manchester and and all of y'all and just love everybody >> even though sometimes it doesn't seem that way. >> Mr. >> Sorry, >> try to top that one. I want to uh uh to we as a board, I don't think that we ever did this, but we lost a uh a really good uh over at Manchester City Schools, we lost a really dear lady, a really good friend of mine and everybody in this room. >> Uh her son and and uh Jerry Jr. and Kin were really close in in little league and of course her husband Jerry is, you know, before he got sick and

149Jerry was really close and little league baseball and stuff and we want to continue to remember, you know, Carolyn Davis and her family uh this this tough time. I know Jerry being sick and I know it's it's going to be tough for for him and but I also like to c you know thank Krabtree and all the Angela at Hillsboro for the breakfast and all the other schools as well Bobby and and everyone for everything that they've done for us for the school board and very much appreciative but uh that's all I got. Miss Hitch, >> well, I have to say the same thing. Those baskets were so fun to go through and the different things. It was just a lot of fun. >> Um, I think what I enjoyed the most though out of

150all of it was when Hickerson's little ambassador came up and took my hand and gave me her little precious speech as she handed me that flower. She just had my heart. That was so precious. >> It was. >> And I gotta say the the if you missed the breakfast out at Hillsboro, I'm so sorry. >> Yeah, >> they can put on a spread and it it was delicious. So, what a meal. >> Thank you for everything that was done. I really appreciate. I am so excited and looking forward to the arts night. So, I encourage everybody to get out to the arts night. So, >> Mr. Cordell, >> I'm so glad we had the teachers here today that had earned their tenure. >> And I'm so thankful for this team and all that's going on

151in our county and uh what a and I'm so thankful for those gifts. I took those basket and showed my wife, she like, "Wow, what how do they do all that?" But uh that is so impressive and we're so thankful for that and just want to thank all of you for what you do for this county. >> Mr. Kelly, >> well, everybody pretty much covered everything. Oh, the only thing I can add is thanks for putting my good side in the newspaper. It's the only thing I can thank you. >> All right, I'll just say that more serious side. We we got um we got tours coming up for the commissioners and the mayor at Hickerson and North uh and East Coffee and New Union. We we got to seriously look at how we get

152this thing financed. You know, we're getting, you know, we talked about this a little bit at the at the work session. I've actually and I'll I'll send it out to everybody. I'm I'm uh I'm doing some research on, you know, what school funding looks like in Tennessee and and trying to dig deep into that. I'll get that out to the board members. I'm I'm waiting on some information from TSBA. So, we're looking at case studies and and trying to look at innovative ways to do it and and so I'll get that out to, you know, you guys and and you know, you can add to it or or whatever, but you know, we got to look at how we get the get the funding done and and uh but the next thing is is the

153tour. So, I guess you'll talk about that a little bit in your report and you know, we just got to get it done, but it's it's it's going to take some effort to get the get the funding in place is is what it's so it's going to be >> an effort. So, so I'll get that out to the board members and you know, fun stuff about bonds and all that stuff, but uh you know, we'll you can look at it and if you got other ideas and you know, we can pull all that together and see what we need to do. So, that's that's what I had. So >> they they need to they need to be reminded to pay for their bus trip. >> Yeah, that'll make the difference. >> What schools did you

154say they would be touring? >> Well, he's he's going to >> field trip. They got to pay for the bus. >> Yeah. On a bus. So committee reports. So we had innovation committee. >> We talked about that. We uh you know, we were awarded eight grants tonight. So, >> lot to celebrate there. Appreciate everybody participation and >> you all's uh that was a lot a lot, but it's worth it. >> It's worth it. >> All right. And uh student ambassadors, now is your time to shine. So, come up and grab the microphone, you know, tell us what's going on and tell us a little bit about yourself, you know, what your career plans are and all that stuff, too. So, >> let's go back over here. >> Short walk. You're good. right here. >> Miss

155F said she >> uh so my name is Lucas Turner. Uh I'm a senior at the high school. Uh I'll go into a little bit of what I plan on doing. Uh so I'm going to go to uh Tennessee Tech for I'm going to major in predental and then I plan to go to uh Lincoln Memorial in Knoxville to finish up my schooling there and hopefully be a dentist when I'm all done. But uh a couple things I want to go over and Mr. partially hit a few uh of what I'm going to go over, but I'll just go back over them. So, for basketball, we had our Winterfest game against Cookful this past Friday, and it went pretty good. Uh David will tell you a little bit more about the dance in a little

156bit because I wasn't able to attend. I've been getting that nasty sickness that's been going around, unfortunately. Uh but this week, we have Lincoln County at home and on Tuesday and 210. We have Grundy County at home and on Thursday 212 we have Shelbyville at home which is Friday and uh swim team which Mr. Parsley talked about a little bit they went to state last Friday and competed and those names for you are Lissa Yates, Addison Yates, Jack Stowe and JC Howlet. And our wrestlers participated in the region 4 wrestling championship on Friday and Saturday. And several members, I think 14, you said >> 14 are moving to sectionals. And some of those, uh, Gianna Bear and Alicia Jennings placed first in their weight class. And then for boys soccer, their final try out is

157Wednesday, February 18th. Uh tennis triyouts took place last week, so their season will be starting very shortly. Uh flag football, our first year of having that. They had their punt pass kick fundraiser this weekend and their first preseason game is this Friday at Rockville. So that'll be fun. That'll be interesting. And then uh Winter Guard, uh they took first place at Green Hill Winter Premiere. And then baseball had their first practice today. Uh their first scrimmage is February 17th and their first home game is March 2nd against Web. And then uh softball practice also started today and their first scrimmage will be at Riverdale on the 16th and then their season will start shortly after. Uh for theater, we have rehearsals going on for the spring musical called You're in Town. Uh and the musical

158takes place in early March. And then we have fine arts night coming up February 26th. Thanks. Okay. My name is David Lewis, excuse me. Um, my plans as of right now are to go are to also go to Tennessee Tech and pursue a degree in mechanical engineering. Uh, some upcoming events and recent events that we've had with some of our clubs are the teeth teen health Yeah. Teen Health Advisory Council. They are doing the flowers for favorites event which is where students can give flowers and notes to staff members to share the love for Valentine's Day. Um our FFA club will be having their monthly meeting tomorrow and Wednesday they will have a workshop to practice for competition which will be in nursery and landscape uh poultry and livestock judging. Um they will also be

159working on blessing bags. Blessing bags. Yes. And on February 20th, that is the uh A mechanics competition. And then for Beta, we have that they will be selling Dominoes cards until Friday uh as a fundraiser. So if y'all are big pizza lovers or just Domino's lovers, go get you a card. Um Skills USA, they just celebrated Skills USA week um today for Mission Monday. Mission Monday they had a breakfast party to celebrate. Um they are doing tools for good Tuesday. Celebrated our lunch ladies and provided them with gift basket gift baskets. And then for on Wednesday they did real world Wednesday Thursday think big Thursday and future Friday. And then for DECA we had about 30 DECA members attend their annual trip to the sports and enter entertainment conference in Orlando, Florida last week. um

160the last week of January January and 35 members are headed to the deck of state taking place at the end of this month the 24th through the 27th in Chattanooga. For FBLA it is national FBLA week this week. So there's that. And then SGA last week we had the successful Winterfest week which Lucas mentioned. Um we have our court ceremony which happened between the girls and boys basketball games. had one freshman, sophomore, and junior couple represent their class, a senior basketball king and queen that was voted on by the teams, Luke Campbell and Abby Barnes, and four senior class couples with the entire student body voting on Winterfest King and Queen, which ended up being Carlos Martinez and Audrey Patton. The snowball dance that followed that that followed the game in the cafeteria from 9:30

161to midnight. And then we from now since that is over with we will now be working on the R renaissance rally for this semester as our next event. And Mr. Parsley are also mentioned this that we are they are starting to schedule for the 26 26 27 school year and counselors are meeting with the students over the next month preparing schedules. So yeah that's all I have for you. >> All right. Thank you very lots of stuff going on. Any questions for our comments for our student ambassadors? >> Thank you for being here and enduring. >> Thank you. >> The flag football I know you gave when the scrimmage is. When does the season start? >> I can check. I may not have game. That's all I have right now. It's Friday. I can I

162can get that date. >> March 19th. >> All right. >> I don't know if y'all know it or not, but David Lewis's grandpa, uh, Butch Lewis, represented us in the Tennessee legislature and and brought a lot of things to Coffee County while he was serving. >> So, you're maybe you'll follow in his footsteps. >> Well, Lucas, you can do. We need we need some good representatives for G County. >> We do. >> Not that we don't have good ones now. >> Got to be careful. >> Future. We'll say future good ones. >> Yeah. >> All right. Um, we're gonna change things up a little bit and I didn't catch this on the uh on the uh because Melissa wasn't here and we were trying to jam out the agenda, but we're going to move the

163capital and then we're going to do this in the future too is move the capital projects update and then to do the director's report last. So, uh, Mr. Shores. >> Okay. Couple things. We We have the athletic lighting at the middle school that is finished. That's the soccer field, baseball field, and the softball field. They have moved over to the soccer field behind Raider Academy. Uh the fixtures are actually installed. They have not wired it in yet. They're working on that. And I believe they'll be going to the football field after that and the tennis courts. Um but that's that's where they are with it. At the high school, the uh bleacher repairs, this is the drive wheels. Uh they have changed out the drive wheels. uh after they've changed out the drive wheels. We're

164continuously having problems and they can't figure out what the cause is, but it's popping bearings on a regular basis. Uh got a call today. They they got thought they had everything fixed, started moving them in, popped another baron. >> They're having to order it and we'll be back to to repair it. Uh but but like I said, they they can't figure out what the problem is and what's going on with that. uh keypad locks at the finance department here at the central office and also at the high school. They have been purchased and also installed. So, those are taken care of. And I believe that's pretty much everything that's on the newer side with the capital report. >> Any questions for Mr. Shores? >> Maybe we should have gotten new bleachers. >> Not used. >>

165I was for I was for new bleachers. >> Not used cheap bearings. are looking the same. >> We want bearings like we put on like three years ago. They're still rolling. >> $500,000. We can buy a lot of bearings. >> Yeah. >> Are they going to Are they still We still got the repairs to the the benches. Have I mean, they're still going to do that? >> The the the planks have not we that still has to be done. We're looking at it'd be after basketball season, of course, with with it going full force. All right. Thank you, Mr. Shores. And you get to wrap it up here, Mr. Hardrove. >> Thank you. I'll be brief. Uh we our commissioners are visiting our schools of Hickerson, East Coffee, and New Union on the 17th. That

166visit will uh will begin out front with a bus trip uh at 9:00 in the morning. So, it'll be 9 till noon. I appreciate the principles opening their schools up and y'all are more than welcome to jump on on the bus with us. Um the next visit will be the next Tuesday on the 24th and that will be the afternoon of the 24th at 4:30 to around 7:00. >> So hopefully that that will open eyes. We have our school system fine arts night at our middle school on the 19th from 6:00 to 8. And not sure where we'll land on this, but if you haven't heard or seen, we've got some an issue with our water in our county and um Mr. Shores received a couple of updates there. Right now, I think we're okay,

167but we'll share afterwards. We'll see where that leads us. um illness. We have a ton of kids and adults that are sick. Our ADM is today was above 90s almost 93%. Um but we'll see what we'll look at those numbers every day and keep you guys posted on what we'll what we're doing. Um, being sick is never convenient, but buttoning it up against a long weekend, uh, a sick day, that makes kind of makes sense. We'll just have to see what our numbers dictate. >> What does that number have to be to >> Well, there's not a set number, but I mean, on the adult end, when we stop when we're unable to man manage >> the the the students, right, >> that that becomes an issue in children. Uh, you want a number? 85%

168somewhere around there. >> Okay. >> Or ADM. >> We were at 93 today. >> Yes, ma'am. But when the day started, we didn't close the day with that, but I bet we were when And we never closed with where that ADM is. >> Right. Right. >> so if it gets down to 85, is that what you just said? >> Uh, no ma'am, but that's a good rule of thumb. We'll keep you posted. >> Okay. Just curious. >> Good answer. >> Yeah. >> Okay. And now Everybody's favorite time of the meeting. Motion to adjourn. >> I'll do it. So move, >> Mr. Gilly. >> Two seconds. >> Okay, Mr. Cornell seconds. All in favor, just >> thank you all for all being here. Goodbye.