Coffee County School Board Policy Committee Meeting

001here at uh Cul County Central Office. Uh thank everybody for coming. We got a lot to do tonight. Uh I think we're going to uh break away here just a little bit and basically I'm going to turn the floor over to Mr. Harrove in just a second. He's going to explain kind of how we're going to go through this process a little quicker >> and uh just to try to get through these things a little faster. >> Thank you, Mr. Hilly. we have uh we've fallen a tad bit behind and we're in a catch-up mode with our policy. Um I can't express my gratitude towards uh Miss West Morland, Miss Melissa and our directors up here in the central office and u principles for reviewing policy and uh and sharing potential changes in policy. uh

002they spent a lot of time going through these documents and uh and we're thankful for their efforts. Hopefully hit make this a little little less painless. Miss Melissa will serve as the MC and u of course we have our chairman there that will will will run this. She'll bring and introduce each policy and each change. And our goal is to move corrected policies to the back of the book behind the the blue. Anything else? It's all I can think of. I'm just like I say, I'm going to I'm going to pass this to her to just start at number one and she'll explain any changes whether where it come from, whether it be administrators or TSBA, things of that nature. Uh the notes that she has on it. Of course, we're just kind of following

003along and we'll go from there. We will get that started. I apologize. >> All right, Miss Melissa, you want to start with number one, which is paid parental leave. We'll just >> Okay, move right on. >> So, the first one we have here is paid parental leave. So, this is um needs to be a standalone policy according to our auditors. Uh so, we do have this a little bit of this language uh in another policy, but this is what um the auditor has asked for. And Miss Melson has uh went through and this is what she said she needs to get this policy going for the auditors. >> So this is a new policy that is alo also referenced in another policy. Who is that other policy on this list later tonight to >> um

004let's see I believe it's the family medical rel >> number 14 >> I believe it will be in number 14 and and what that's talking about and what it's in there is it's talking about how um when someone is out on maternity leave or something um they can take six weeks of paid um leave and they can do it uh it can be taken consecutively or >> in weeks or days weeks of they can either take it six weeks consecutive or in week increments. >> So we could take a week off a week take another week off a week take another week. So this has been a uh a change >> the notebook shutting and opening is very very loud here in front of us. >> We apologize now for the loud clicks. >> It's

005going to happen. >> Yeah. >> Uh do we do we need to pull >> number 14 policy 5.305 family and medical leave and knock two birds out with one stone here. If it >> you pertains to that just do them in order. >> They're not in order. >> They're not. They are. You want to just go through the book and do them in order? >> Well, >> are you >> But if there's something Well, I guess we could move on. Obviously, if this is a new uh policy, it's at the front. When we get to 14 because we know it has to do with it. >> It's easy to flip back to the front. We'll handle that at that time. >> And this is required for us to have this policy. Yes. So >> it's

006not something we have developed. >> So there's any discussion or anything about it, we'll call it welcome our new policy. >> I can I can do that. Is there a motion to accept number one? >> I move. >> Do we have a second? >> I second. I'll say I >> I >> no. Next one. Number two, policy 1.407, school district records. >> School district records. Okay. Previously, the state law permitted individuals to submit records via uh fax. Uh public chapter 94 removed this option and we've updated the corresponding model to reflect that change. All right. I guess we've heard that. Do I have a motion to accept number two with changes? >> So move. >> Have a second. I'll second. Uh any discussion? >> No discussion. Say yes. >> I know. All right. Number three,

0072.404. school support organization. >> Okay. So, on the school support organization policy 2.404, uh what we did on this one is we changed the date over here, uh if you'll look at it to July the 15th. Uh a lot, it did say that it was supposed to be turned in at the end of the school year. Uh however, there was a lot of um sports that was being um done during the summer time. So we changed it over here to July the 15th. So that's mainly outside of some of the uh capitalization and stuff like that. >> It allows our spring sports to complete their seasons in a timely manner and gather their So, what you're saying, this one was the original and this is the one that's been changed. >> Okay. >> Um, these

008two. Okay. >> It's just changing that date. >> Okay. Do I have a motion to accept policy 2.404 with the revisions? I so move. >> Second. >> I'll second. >> All right. Any discussion on those? >> Is this uh this public? >> Did that go with the first or language in here explaining about this? >> House bill was right in front of support. >> I think I think that >> it goes with this other policy, I believe. >> Records. >> Yes, it goes with the records. >> That had to go with the records. Okay. Uh, all in favor say I. >> I. >> Any. All right. Passes number four, policy 2.43, uh, surplus property sales. Okay. Um, in the past, federal regulations required that certain actions be taken when property valued at 5,000 or below

009was disposed of. This limit has now increased to 10,000. Um, they've reigned the policy 2.403 to align with this new standard. So that is raising up when you get surplus and things from 5,000 to 10 >> and the information that is displayed behind the >> policy is the information about >> Yes. >> So is that public chapter number as well? >> That is >> Yeah, I see that. Okay. All right. Do we have a motion to accept policy 2.403 surplus property sales with amendments? >> I so move. >> Do I have a second? >> I second. >> Any discussion? All in favor say I. >> I. >> Any motion passes. Number five, policy 3.204, 204 threat assessment team. >> Okay. So, this policy right here, uh there are new reporting requirements regarding threat and significantly

010disruptive behavior. Uh now, a report must be made to parents or guardians within 48 hours of the district reporting something to law enforcement. And additionally, there's now going to be a report given quarterly uh for incidents rep provided to the board at board meetings. >> Good. >> So that is policy 3.204. >> Okay. Do we have a motion to accept policy 3.204 with amendments? >> I'll make that motion. >> I'll second. I have a question. Um, the threat assessment team is that the what we call >> team or who is the threat assessment team? >> The threat assessment teams are composed it probably similar a little different between between school SRO school counselor >> uh administration yeah administrators >> teachers as needed depending on the situation. >> Yeah. Okay. So, there's a threat assessment team

011at each school. >> Yes, ma'am. And they have to report any threat any threats quarterly to central office >> disruptive behavior. >> And so, we don't have there's not a threat assessment team for the whole county. It's for each individual. >> Yes, there is. There is. >> And that was the one I was thinking about the one that meets. >> Yes, ma'am. >> I guess are you on that? >> I think Colin's on that. >> Well, I'm I'm on but it's se it's separate. That's where that's more of your Yeah, that's your quiet secret stuff. >> Okay. But this threat assessment team, we have a a system >> each school >> and we will be getting as a board this also states we will be getting as a board updates >> numbers of incidents, things

012of that nature. So for instance, if there was a threat of something terrible at a school and the threat assessment team uh you know discussed it and all that then it would be provided to the school board meeting the next meeting. Is that what this is saying? >> It's going to be quarterly >> quarterly. Quarterly quarterly. >> Okay. >> And so it may not come it may just come from me as kind of you know just to you just to keep you informed. Yes ma'am. And they they will be open for public inspection. >> Yes, ma'am. >> Okay. >> No, it's cloed. >> It's closed to the public. >> No, I'm reading the part where it says uh a documents produced Oh, will not be open for public inspection. Okay. Right. >> Yes. >> Just

013just the information on it to the board. It says that they have 48 hours to inform the parents. >> Uh, no, I think that was 48 hours to report. >> 48 hours of um the district reporting to the law enforcement. A report has to be made to the parents or guardians. >> Okay. If it if it was referred to law enforcement. >> Yeah. And that's something that we've we've done in the past. That's not anything new for us. >> Okay. Is that just sent out through via the the phone messages or how do you go about that when because I know that's a lot of times the community ask about something like that? You know, if there's there's a a shutdown or lockdown, how do how do we get that out to the parents? >>

014Yeah, we with threat assessment I the principles would call the parent. >> They don't know what's going on. >> If you're are you talking about to the public though? Okay. So, as far as going out to the public, that would go out uh either either a message directly to parents uh through parent view uh there there we have definitely in the past you all uh from time to time I'm sure see and it doesn't happen very often but there'll be a message go out uh on social media that there there was >> a threat that was confirmed that was not you know legitimate things like that. Um, so, so it's same day. In fact, pretty soon it's going to go out to the public because >> it's getting out there. So, we do our best

015to get it out there. We want >> So, we have a system in place in within 48 hours that we've notified parents. >> Well, this I think this policy is is dealing with the individual child in a certain incident. If the incident was bad enough to be reported to law enforcement about that child, then parents are certainly going to know that school had to report it to law enforcement within 48 hours. >> If I'm not mistaken, >> yeah. >> Well, yeah. And you know, it says the director of school shall develop a process for providing parents, guardians information on credible threats of violence. >> And what I'm thinking is like if you got a a phone call saying, you know, there's there's a bomb in in the school >> and that's not a individual person,

016you know, that's just that that you know about. It's just a threat. And in that instance when when you found out you investigated it and you found out it was nothing to it then you've got a way of getting that to every parent because >> there wouldn't be just one or two parents that you would inform because you don't know who who >> right >> who did the threat. So >> right so so the district has school messenger that's used and so that pushes >> kind of like the homework thing. It goes out on the same >> you got 48 hours to law enforcement. >> Yeah. But parents are immediate. >> Yeah. >> Pretty quick. Okay. That was my concern. If you reported to parents and said, "By the way, two days ago >> we

017had this." >> No. Okay. >> Yeah. Once once investigations are completed and we know, >> you know, invest. >> And like you say, they'll hear it probably before you have time to send it out anyway. But we you did your part. >> Yes. We we do our best to get the information out to ease everybody's concern because we want our kids to be at school the next day or >> that afternoon or whenever. >> Any more discussion on agenda item five policy 3.204 motion to accept with amendments. >> So move. >> We already have a first and a second. All say I. I. >> Any Motion passes. Number six, policy 3.202, emergency preparedness plan. >> Okay. Emergency preparedness plan. So in this um so what has changed on this is that no more than two

018fire drills are required to occur within the first 30 days of school. So um that's a little bit Miss Garner. you might want to come to the mic. That's a little bit different. I know this is one that she has looked at since she is our um safety. >> Is that everything in that correct? >> The only thing >> you may have to come to the mic because people in can't hear you. >> All I see is the difference between the original just says with two fire grills and this one says with no more than two fire grills. >> That's the only thing that changed. So really not our practices have not changed. We're doing the same thing that we've always done. I don't really understand why they say you can't have more than two,

019but I actually read the law and that is what it says. So, >> so our policy mirrors the same exact same language. >> We've always had to have two fire drills the first month of school. >> Okay. Can I >> And then you've added the there's there's another one in red about working lines 20 through 22. That's an addition. Who is it? >> Uh let me get a motion and get it on. discuss it. >> Okay. I I I make that motion to approve the emergency preparedness. >> As amended. >> Motion's been made. >> Second. >> I'll second. >> Discussion. >> So really the there's two things that's changed. the one that's no more than two fire drills. And then the paragraph that says the district shall work with law local law enforcement and the

020local fire department to develop a procedure for identifying the cause of fire alarm activation and it must be in place by January 1st, 2025. >> It shall be reviewed and you've already got that. >> We did that. It was a our new procedure for fire alarms. Um we won't discuss that but it is in place. Okay. Any more questions? All in favor of accepting uh agenda item number six, policy 3.202 as with amendments, please say I. >> I. >> Any nos? Motion passes. Number seven, 3 400 student transportation management. So on this one right here, there shall be a new there shall be a this is new that we should have a sign um in a conspicuous place saying authorized persons shall enter the bus. Um no, only authorized persons shall enter the bus. Um

021and then it has also that it has appropriate contact information um in case of an issue with the bus. Um, it's talking about down here that school bus drivers need to receive uh their certificate and um annually they need to have physicals and so forth. Um, it also has on here um the complaint process uh calling the transportation supervisor and whatnot. Okay. Do I have a motion to accept with or without changes? >> Tell me if you >> I make a motion that we accept it with changes. >> With the changes. All right. Motion's been made to accept policy 3.400, 400 student transportation management with amendments. >> I will second that. >> Right. Now, any discussion on it? >> Those in favor say I. >> I. >> Any nos. >> Motion passes. Number eight, policy

0223.602, workers compensation. this workers compensation right here. So, this one was brought up um I think a couple of uh weeks ago when we first looked at it and Mr. Gilly wanted me to call and uh run this by our uh attorney. And so, um I did check on this. We were um one there was just a couple of um school districts that paid the third. So, that's been causing like some issues. So, we just took that out. We just took it out. So, it's going to make it just precise and stuff. So, um I've had the attorney look at this. I've had Mr. Tom McGomery look at this and Miss Don Wilds. U Mr. McGomery is over our insurance with Tennessee Risk Management and Miss Don Wilds is over workers compensation. She is the

023supervisor. So some of the language in here that is in red um they have helped craft that language and so um we just want something where when we open it up there's no there is no >> confusion about workers comp it is this is what we're doing. So um if anybody has any questions about this um >> we'll get it in discussion here. Uh, do I have a motion to accept policy 3.602, workers compensation with amendments? >> So move. >> Second. >> I'll second. >> Now, in discussion, uh, I'm going to start and then I'll open the floor up. Uh, I did work with Miss Melissa on this because I know in the business world of things, once an employee's been injured, obviously it's law. You have to report immediately. Then number two, their new

024contact is their workman's comp. We're out of it as a business. We can't get into paying. We're advised not. So that's the reason I asked her that question is if school was different than the business world, normal business. So that's why that came up. So we see the the uh changes that create. >> So the state recommended that we delete that 24 lines 24 through 28 >> 29. >> Yes. >> And that covers it where it says that the board shall maintain adequate workman's compensation coverage according to state law. That's >> okay. Now, it does say back here, the board will continue to pay for individual insurance premiums for the employee during the 30-day maximum period benefit period. >> Now, she did say that if you wanted to pay, you know, two months or something

025like that, then we could change that, you know, if we did want to do that. >> When you're getting into protecting their benefits and things of that nature, you can enter into that market. as far as payroll paid, >> right? >> Um, >> so they do have to cover if they're getting any kind of deductions or anything like that taken out of their check, >> they do have to pay that. They have to pay family coverage on that also. And so they'll have to bring after 30 days they'll have to bring a check up to um the central office to pay for that >> because obviously if you go over 30 days you don't pay they're not going to have it. >> So we're so are this I guess this is what I'm was concerned

026about. It says in the event employee is injured on the job while working for C County schools the board will pay the difference between the normal salary and the workman's comp benefit payment. The board salary payment shall not exceed onethird of the usual salary of employee. So we're no longer doing that. >> Correct. >> You shouldn't you shouldn't. Workman's comp should be paying based off of their wages anyway. >> Workman's comp is going to be picking it up. Not >> Yeah. >> Yes. >> Why do we have that in >> We don't know. We don't know where it came from. >> It's clean. >> That's where I seen that. >> It's cleaning up some of the language in there. >> Never heard of that. I want a job here. >> Right. So, I mean, I'm

027thinking where come from and we're taking it out. >> Yeah. But you can't. That's a no-go zone from your work. No, no, no. We take that out. >> So, on workers comp, when I receive somebody that's on workers comp, I should file it >> and then workers comp should take over after that. We should not be interfering in anything else. >> So, that's why we're cleaning up some of this lang. The next time you will come back into it is when they come back with a relief to go back to work, return to work >> or if they are on accommodation or like restrictions, I'll ask the principles, hey, can you accommodate this person and as long as they can accommodate them and find them a position, then you know they are still receiving their

028full pay. So that's an incentive for them to try to keep coming in and working because they will get their full pay. But workers comp after seven days >> largest insurance ripoff on planet earth >> not by people insurance under that jab out across the airways. Any more discussion? >> All right. None. All in favor of the motion, please say I. I. I. >> Any opposed? Motion passes. Number nine, policy 4.212, virtual education program. >> Okay. Virtual education program. So this is um public chapter 484 which should be back. Yes. So your public chapter back here says that uh permits districts to use hybrid learning in the event of dangerous or extreme weather or an emergency as determined by the director of schools. If a d district uses the hybrid learning, the board must have

029a policy in place regarding the student attendance. And so that is um this is what we're looking at right here. I'm going to recommend well because with what you just read, they're only allowing virtual First off, do I have a motion to accept this with amendments? Policy 4.212 virtual education program with amendments. >> I so move. >> Do I have a second? >> I'll send a second. >> Now discussion. Did I understand that correctly? Which I need to read this house bill fully. uh they're only allowing virtual education, a virtual education program under certain circumstances and weather and emergency. >> So this right here >> I think we're about to open up >> the hybrid. This is for if it's snow or something like that. This is not your virtual education. >> These are allowed

030all our students. This is not schooluc. >> So for instance, if they changed the the law that after so many days you have to provide virtual education on a snow day or something, this is when this would kick in. Is that correct? >> We could. >> Yeah, >> possibly. >> Hopefully that won't happen. >> Yes, we will. >> Or you have a school that has a fire and you don't have enough room everywhere else to re on them, you can put that school on a virtual program. >> Yeah. everything online. >> The state has expanded ability. >> Yes. >> Okay. Any more questions or discussion? All right, motion is on the floor. All those in favor, please say so by stating I. >> I. >> Any nos? >> None. Motion passes. >> Agenda item 10,

031policy 4.403, library materials. >> I told everybody. >> Okay. So, library materials on here. Um the recent change to state law clarifies that materials may not be excluded from school libraries solely on the grounds that they're religious. So that's one of the things that's changed in it. Um the other that we changed uh we do not have a district media specialist. We have school media specialist. Um, that language was changed in here and I think that's it. This is one that I think Miss Christa looked at and um, >> Miss Christa and maybe I think Dr. Blessing also looked at this. Do we have a motion to accept the new policy 4.43 library materials with amendments? >> I so move. >> Do I have a second? >> I'll second. >> All right. Now, discussion. >>

032Okay. Okay. Where it talks about you said we're not we don't have a district media specialist. >> No ma'am. >> Okay. Well, let me ask you this. Could someone at the central office level have that under their umbrella uh to because right now it's like all of them are individual librarians, individual media people and there's no central uh person that would help decide things as a whole. I mean, I'm just talking out loud. Well, they they suggested this for some purpose and and if we don't we wouldn't have to have one person doing that. I mean, that but maybe someone could be assigned as the district media specialist if something did come up that there was a need for discussion or or things of that nature. And I'm not sure on that, but I believe

033each librarian orders their own books. So they would probably be more familiar with what was in their library. >> Yeah, I know. Each individual person orders their own books, but that means somebody that's supervising it is getting to be so, >> you know, getting to be so contradictory or conflicts about that. I'm wondering who looked at it with me, but I remember already [Music] gives them to someone up here managing. >> Well, yeah. And and what I was I wasn't thinking about micromanagement. I was just thinking if there was a controversy or conflict with what we had in our library that there would be someone that systemwide that could address it. You know what I'm saying? Instead of just >> So in this policy, it talks about what you're speaking. Okay. >> Complaints. >> And

034who would it go to? Would it go to the librarian or someone up here? >> Policy says it could go to the first go to the principal or the li And they would have a committee at that level and there's any kind of dispute there would come to this office. >> And then who would be responsible at this office if it came to >> director of schools? >> Oh, go directly to you. >> Yes, that's what it says right there for you. >> Okay. >> Line 22. >> So really, so the state recommended a media specialist, but we don't have to do that. >> I mean, there was a reason for it because I'm sure there was a need at some time. Okay. Any more questions or discussion? >> You're the media specialist. >> Yes,

035ma'am. I was trying to avoid that, but all right. All those in favor of accepting policy 4.403, library materials, as amended, please say so by stating I >> I. Any nos? All right. Motion passes. Uh item number 11, policy 4.10, instructional program. Okay. So on this one right here, um there are three policies. Policy this one is and we'll get to these in a minute, but there's policy 4.10 instructional program. Policy 550, discrimination, harassment of employees. and policy 6304 student discrimination, harassment, bullying, cyber bullying, and intimidation. So, with the policy um and I don't know if I put that in here. So, there is a public chapter 293 and this new state law requires boards to include the definition of anti what is >> symbol. >> Yes, there you go. So it is describe it

036is put out in each one of these policies. So if you'll notice under the front the very first line it is in there. >> We might could have pulled all of them and >> Yeah. And you can go ahead and get an update on the other >> two as well, right? >> Because it's it's supposed to >> they're all kind of inter intermingled. >> Yes. They're not on our list for later on today. >> They're not. >> No, I don't think. Yeah. No. >> 634. >> They're not in here. >> 634. >> Yes. Okay. I see. >> So, it's in there at 31. >> I just do not have We could do 6304. So, we've already been over that one. But what is it? Do you know the changes that it entails between those other

037two policies? >> It's just inserting that uh definition, >> inserting it into the other two policies. >> And since they're not on here, we can handle that later if we can do this. Okay. >> All right. I think we can still handle those. >> Okay. >> Later. >> Okay. Let's just do this. >> Uh Okay. Can I get a motion on the floor for policy 4.10? No, 4.601. >> No, 4.10. >> Yeah, 4.10 uh to accept as amended. >> So move. >> I will second that. >> Okay. I have a question. So we're adopting it with uh with uh the added discrimination shall include anti-semitism defined as a certain perception of Jews which may express it hatred toward Jews including why would that first statement not include everything. The board shall not discriminate on the

038basis of race, color, religion, sex, national origin or disability in its instructional program or activities. That covers everything. >> It does. But in today's world, I think this is particularly in the spotlight right now. >> I totally agree with that. >> And maybe we need to say Jews, Catholics, uh, you know, add everybody else in there, too. Church of Christ. >> Did you say uh did you say the state made us put where the There it is. >> Okay. state state law requires boards to include the definition of anti-semitism and anti-discrimination policies. So to answer your question, yes and yes, you need the first sentence as well to cover everybody, but they definitely want you to put the second one in there as well and define anti >> symmet. Yeah, >> that word. >> So,

039>> well, maybe we need to add de discrimination shall include you know there's a lot of other things we could include also. >> Yeah. Well, your first sentence >> focusing on this because of >> we're not going to discriminate on basis of race, color, religion, sex, national origin, or disability in its instructional program or activities. And then there is the definition of anti-semitism. Like the state says, you got to have it in your policy, the definition. So there's the definition. So uh weird, goofy, but Yes, I do believe, Miss Freda, that we could all probably agree to take a look at it later on at another date and probably >> I'm not I'm not against having that in here. I'm just saying, you know, it it >> when you start adding one, you could add

040a lot of different definitions, >> definitions of telling us right now, we got to add that one, >> right? Right. So, we got to do it. >> So, >> and one thing to be cautious on is if you add these groups. >> Yeah. >> Well, we've added a group. >> We've added a group, >> but the state took that fight up. >> They're the ones that mandated we had to do that. >> Yeah. >> So, >> that's the only thing I'm saying is you start adding this group and this group and this group. >> Oh, I'm not saying we need to add. I my dad was just my >> Let the next group Let the next group fight the state over that. The state's the one that spoke up over this one. >> And if

041another group's like, "Well, we wanted to be on your policy, too." Well, we don't have to. The state just made us do this, so go argue with them. >> Kind of like the cell phone policy. >> So, >> all right. Any further discussion? All right. All those in favor of accepting policy 4.1000 as amended, please say so by stating I. >> I. >> All those opposed. >> All right. Motion passes. Next is policy number 12, policy 4.601, reporting student progress. >> Okay. Policy 4.60 61. So, report cards for students in grades kindergarten through 8th must now include student scores on the most recently administer administered uh universal reading screener and results of a dyslexia screener if applicable. So, and that's public chapter 33. our our schools have have already been doing this u prior to

042my our my arrival now law requires us to do it. So it's not a real big change for us at all. I mean you're going to get your children's grades and how they perform on their screener. Just an add-on to the report card. Okay. Do I have a motion to accept policy 4.601 601 reporting student progress as amended. >> I'll make that motion. >> I'll second that motion. >> Any discussion? >> So, they're no longer going to take away their driver's license if they become academically deficient. >> That is correct. And that's that's actually it's been that way for quite some time. >> Oh, it has. [Music] I don't agree with that myself. Um, but it's it's been >> Okay. Any further discussion? All those in favor of accepting the motion as amended, please say

043so by stating I. >> I. >> Any nos? >> Motion passes. Uh number 13, policy 5.704, intern. >> Okay. And this policy right here, um when Mr. Torres, um the TSBA lawyer was going through this and he said that this is no longer maintained by TSBA. So we can delete this. So this is up for removing from our policies because we do not have interns >> and we do not use interns correctly. >> So that I can't talk. >> Well, uh, so I guess this is basically a motion to >> remove policy 5.704 >> and we don't have interns. >> So I make a motion. I so move. I'll second it. >> Second. Any discussion? >> Yeah. What is the difference between an intern and a student teacher? Because surely we do have student teachers.

044>> We do. >> We have a student teacher policy, I think. Don't >> But what is what is an intern if it's not a student teacher? I think it must be someone that's going to take a job because it says Sh County is a probationary year of teaching. >> I don't think student teaching counts as that. >> Maybe this is something from a while back. >> This is something new that they wanted us to insert. >> No, they want us to remove it. >> Oh, >> it's no longer maintained by TSA. >> I remember it. Okay. Every member have an in. >> Any more discussion? >> All those in favor of removing policy 5.704 interns, please say so by stating I >> I >> any removed. Now number 14 is policy 5.305 305 family and

045medical leave. And this is where we got to compare this one back to our first one we had tonight as well. Correct. >> Um policy point 5305 family medical leave and 5.701 substitute teachers. These is this is a cleanup bill from public chapter 235. It made several changes to state law. One significant change is to to the paid parental leave statute which employees may use this type of leave. Under the new law, employees must satisfy the following criteria to be eligible for this paid leave. Have received a license or an emergency credential from the Department of Education required for relevant position. Being a full-time position that requires relevant license and emergency credential for at least 12 consecutive months. These changes state to state law also clarify that this leave can be taken. Now employees may

046choose whether to take the leave consecutively or non-consecutively but the increments of no less than one week. Please note that there is also a difference in how attorneys interpret this law. We recommend speaking with your board attorney prior to implementation if necessary that they can send out further uh instructions on this policy. So on this policy right here, this uh was looked at by Miss Langum and also she's our HR and also it was looked at by Miss Milson which um she is the one that had to have the new paid parental leave policy for the auditor. So the way the way I see this is we scratch number four on line 17 of the page two of the amended. We take all paid parental leave notations out of here because we now have a

047policy that we established in the number one agenda item tonight. >> So >> really that sounds like >> Okay. Can I get a motion to accept policy 5305 family and medical leave as amended? >> So move. >> There a second. >> I'll second. >> Any discussion? The point number five, any qualifying circumstances arising out of the fact that a spouse, child, or parent of the employee is on covered active duty or has been notified of an impending call or order to cover active duty in the armed forces. I I don't see I can I can see where a spouse but not a child or parent would be the teacher would be affected by Say that again. >> She's on number five on the first page of the amended policy. It said any qualifying circumstancing arising

048out of the fact that a spouse which I'm I see a child or parent of the employee is on covered active duty or has been notified of an impending call or ordered to covered active duty in the armed forces. I can see where if your spouse was suddenly called and you had children, you'd have to compensate. But I don't see why if your child was called, you need to take leave or a parent. That just doesn't make sense. I'm wondering if your qualifying circumstance may be the focus. >> Yeah. For instance, it's not just the fact that someone called up, but if been called up and now there is a young one that has to be cared for and there's no one to care for >> or a parent and the other parent called up

049and perhaps they are a caretaker of whether it's another child a sibling something where the care now has been removed because the military person has been called active duty that this employees be to fill that hole. >> Okay, I can see that. >> Thank you, Dr. Blessing, for making some sense out of that. >> That's what we're here for. >> Any more questions, discussion? Okay. All those in favor of accepting policy 5.305, family and medical leave, as amended, please say so. The stating I >> I >> any nos motion passes number 15 policy 5.307 physical assault leave. >> Okay. So in this policy 5.307 um the only thing that we're adding in here is that they need to go onto the website and uh complete the uh workers comp paperwork. There's a employee injury report.

050It's just stating in policy what your steps you must follow. >> Yes. >> That's >> so that's the only new thing on that. >> Okay. Can I get a motion to accept policy 5307 physical assault leave as amended? >> I move. >> I second. >> Any discussion? No discussion. All those in favor, please state so by saying I. >> I. >> Any. >> Motion passes. >> Number 16 5.606 staff gifts and solicitations. Okay. So, in this one right here, it's just stating in here that employees um may campaign for or against a referendum, but they are prohibited from using district owned property to engage in this political activity. And um and this is not limited to building signage, message boards, telephone equipment, electronic equipment, email accounts, um or video messages. >> Melissa, would you read

051that again, please? >> Yes, I will. >> Thank you. So, um, employees may, uh, on their own time campaign for or against any referendum, but they're prohibited from using districtowned property to engage in such. Uh, district owned property includes, but is not limited to, buildings, signage, message boards, telephone equipment, electronic equipment, email accounts, and video messages. >> Okay. Thank you. >> You're welcome. I've always been a fan. I don't feel like a student should know how their teacher voted. >> The school should be non-political. >> Yeah. >> This policy just cleans the language up from the other. >> And it really it kind of uh does this not address the issue of someone putting up a political sign in a classroom? I mean, that would be prohibited. >> Political signs. Yes, ma'am. Uh-huh. >> The

052the law. >> What about students? >> Go ahead. >> Well, I was going to I was going to speak with respect to political science in classrooms. Of course, those are are not allowed generally in schools. The exception would be a social studies classroom. Um the law lays out, you know, you can do some historical things. You you want to be balanced in what you present. You wouldn't present just a certain political party's signage. >> Uh but you know in US government classroom for instance, we have that kind of thing. But that that's generally it. I mean it's just not allowed. >> Can I get a a motion to accept policy 5.606 with amendments? >> I so move. >> Second. >> I will second. now discuss because I think I think this is more geared towards

053a Trump sign in office or not or somebody else's or what have you. It don't matter. >> Dr. Blessing for governor in the lawn, the school law, you know, >> the nomination that >> so duly noted. So, >> love that nuclear blessing. >> This this would uh this would include people campaigning, you know, like if somebody wanted to campaign at a a school ball game that that would wouldn't be allowed. >> Well, obviously we want our teachers to leave our students alone >> either which way. >> Well, what about students also? I mean, do we have a policy for that? >> I don't think we have a policy. So, students can do whatever >> by law they are allowed propaganda and all that. >> But now they wouldn't be allowed to carry a Freddy K

054Jones flag out on a football field or anything like that. >> Wouldn't that be neat though? >> We would little >> What? >> The little hatch act would not allow >> those type of things to happen. Well, I know it happened once and I thought it wasn't right. >> You know, I've had I've had several complaints over going on five, six years, six years now, whatever this is. I've been here some teachers in a few classes kind of having discussions at certain points during the day with their students and things and politics are hot on TV and things of that nature. And I've never been a fan of that. No matter who you for or what you're for, I don't think the child should know how you voted as a teacher in an election. >>

055Well, that's where we got I think we're going to have to come in as a administrative group of, you know, how do we because you know, I know even even the sheriff's department, it's in their policy and procedure book of how all the employees are to act even in their own time. That kind of stuff's not allowed. So, it happens in many businesses and many people that have employees that vote and do as you please, but you need to keep that to yourselves, I guess. I don't know. I don't know. That is that's a loaded >> I mean, I I agree completely. Yeah, I mean I you know I'd mentioned social studies uh a couple of minutes ago with you know just political science you know in a social studies classroom like a government classroom

056um you know aside from a social studies classroom I can't I mean you know if you're a math teacher you're you're there to focus primarily on that I mean you're to teach good character and things like that but I would agree completely >> but how do we do that and where do we put Well, in this policy, it says employees may on their own time campaign for or against any candidate or referendum. Um, but just not on the school property. >> And that's that's fine. I mean, that covers that my issue with that. Once again, we're getting into social media, which wish it wasn't here, but I think we all do. >> Many students are friends with many teachers and there's a lot of stuff gets put out sometimes, but I think we still have

057policies where we kind of watch our employees and what they post too. So >> now I would like a policy on that where you can't include students on your Facebook pages and things like that, but I don't know if you could really do that. And obviously we want the camaraderie and friendship [Music] >> so I could see where we could make this little simple policy very potent. >> One thing I I'll share Mr. Anderson I Dr. Anderson and I, you know, I know both, uh, share with their staffs that, you know, it's just not best practice to to be, just as an example, Facebook friends with one of your students, >> right? >> Um, we we share these things. Uh, it's not a board policy, but but >> it does h it does happen. Obviously,

058you don't, you know, I get, you know, even as a board member, I get a lot of people that, you know, after friend request that a lot of times I go back through and check and make sure and they're just a student. I don't know them. I don't pick I don't bring them on as a friend either. And I hate to you hate to be that way to some of them sometimes, you know, they're just reaching out, want to know kind of what's going on, you know, things of that nature. But >> in the name of good business, I talk to our principles about what's I feel like represents our schools. >> Yeah. >> And them well. And I'm sure they talk to their staffs, although it's not protected or supported by policy. But I

059know I've had that conversation with our central office staff and our admin staff, and I feel pretty confident that that's trickled down to the school level as well. So, I think we've probably got enough measures in place that there's enough eyes watching that there's enough reprimand or accountability if something gets out of control. >> I got anybody else. Okay, seeing no more discussion is uh please state by saying I for policy acceptance of policy 5.606 staff gifts and solicitation as amended. I >> I >> Any motion passes number 17 5.118 background investigations you're looking at just a few a hand handful of words James they've altered their All right. Yeah. Do I have a motion to accept policy 5.118 background investigations with amendments? >> So move. >> So >> second. >> All right. Any discussion?

060I think uh we just heard that there's only just a few words in there and you can skim right down and see that just cleaning some verbiage up and put in shall not >> one line >> I just saw that >> right >> well >> I think that line 12 and 13 that we're referring to it it does it appears maybe a a word is missing or something >> to line 12 the board may reimburse the position is offered and accepted and then background check shall be required it looks as if the first part of the previous line 12 the board shall not >> reimburse the I think the last part of that previous sentence is what >> okay so it's removing from the first one it's removing the sentence >> taking my >> the

061board may reimburse the applicant if the position is offered and accepted. >> So it should read the board shall not reimburse the applicant if the position is offered and accepted. >> That's what it seems. >> Yes. >> And that's just reinforcing the previous sentence. Uh any cost incurred to perform these background checks and fingerprinting shall be paid by the applicant. Okay. So, our motion is to accept as we've been given uh with changes, but we're going to have to amend that motion to interject that sentence back in. >> I agree that >> I agree to that. I made the motion. So, we're interjecting. >> Okay. You're moving to amend the original motion by interjecting that line 12 and line 12 on page one. >> The previous sentence pick up right after shall not and then

062state reimburse the applicant if the position is offered and accepted. Correct? >> Everybody got that? >> Okay. All right. So now will have a vote on the amendment to the original motion. All those in favor? >> I. >> Any opposed? >> All right. So, the amendment passed. Now, we're back to the original as amended. All those in favor, please say so by stating I. >> I. >> Any opposed? >> All right. That passes amended. >> Uh, next is number 18, policy 5.6000, staff rights and responsibilities. Okay. The only thing that has changed on this policy right here is um we have taken out the line educators have the right to and the line number one academic freedom within the confines of the state law and board policy in order to create an atmosphere of freedom

063in the classroom. So that has been taken out. Okay. So, can I get a motion to accept policy 5.600 staff rights and responsibility as amended as provided? >> Yes. So move. >> Second. >> I I second it. >> Okay. Now any discussion? >> Why was that removed? Because it says within the confines of state law and federal pro policy. >> Says academic freedom within the confines of state law and board policy in order to create an atmosphere of freedom in the classroom. As long as you're in the con confines of the state law and board policy. I don't know why that would they would hoop the state recommended removing it. It was removed from the model policy at TSBA. >> Okay. >> So they had taken that out. >> Okay. So it's not a law

064that we had to >> just TSBA >> TSBA just removed that from their that policy. So that was their suggestion. >> Yeah. I don't understand. >> Look at it. Try to catch it. So They think we're doing what we're supposed to be doing. >> Teachers don't have any freedom. >> Does that make sense? >> Any more discussions to begin with? Really? >> Okay. If there's no more discussion, uh please state by saying I for the acceptance of policy 5.600 600 staff rights and responsibilities as amended by striking basically line one or section one line six of the existing policy. >> I >> any motion passes next is policy 5.115 assignment and transfer. >> Okay. So on this one right here, it's uh just talking about how um the various schools and departments, the director of

065schools will assign um employees after June 15th preceding the school year um if they're going to be transferring. >> No. It's just been an hour. >> I think we got time here for just a second to read this and uh then we'll entertain a motion on it. And it does interject in there. The board shall be notified of transfers at its next regular schedule meeting. So for some reason they no longer get written notification. >> I don't think >> line 21. >> Yep. See that's >> I don't know why they take that out. I was >> well >> especially I can see both sides in the summer >> usually. >> Once again the good business side of it although it's not included in our policy doesn't mean >> yeah we're not going to do that.

066We want to have documentation of those. >> I'm want to get a motion on the floor and then we'll open up discussion andor. >> Okay. How about that? Uh, can I get a motion to accept policy 5.11 uh assignment and transfer with the amendments provided to us? >> So move. >> Second. >> I'll second it. >> Now discussion. Uh, I see all I want to say on this is I see the side Mr. Harrove talking about uh by removing that line, Miss Y. To me, that gives him the ability. he might need to make a change regardless if they like it or not >> sometimes and I think that's the >> ability I get that >> so it's just saying >> that's being provided the written notice being provided the written notice if it's not

067required by law that kind of restricts and opens the door for argument I don't know I don't know maybe not maybe >> probably goes back to the at will state that we are >> and it kind of taking that out goes along with Tennessee being a netw wheel state. You don't have any recourse >> which is sad for teachers. >> So in other words, they don't have to have an improvement plan if they're transferred. It's for performance-based. I guess that goes along with the law. >> I would think they'd always try to offer improvement plans. >> You would think so. >> Well, where did where did you see that about? That was >> improvement plan. >> Oh, well, I was calling that on 21 and 22. It says if trans like Beth said, if a

068transfer is performance-based, the transfer shall we're marking, we're taking this out. The transfer shall be proceeded by a written statement of deficiencies and when feasible, a reasonable opportunity to improve. I was just calling that, >> it might not be a transfer based on that reason. >> Right. But if it was >> because I feel like you're a better person for this job over here than this job, >> right? >> You're doing fine where you are, but I think you'd do even better over here. I can see that. >> We have a ton. I mean, we have Yeah, >> improvement plans. We have conversations documenting evaluations. deserves a >> I could see where that would be just a almost a case by case. You never know what you're going to need. >> Any more discussion or

069amendments? Comments? >> So, this was recommended by the TFBA to remove >> Yes, ma'am. to remove the language highlighted >> remove that language. Yes. So back in let me find my papers here. Um >> and the legal references are clarified more on more >> back in August of 2023. Um Mr. Mr. Torres went through these policies for me and then he said we have a more updated policy um that we needed to go to look at. So >> So that's what this is. >> So this is where this is coming from. >> Okay. So basically what we're saying is if someone transfers a a teacher from one position to another, our policy says there doesn't have to be a reason for it. We may be having it in place, but our policy says they don't

070have to have it. Is that right? >> The new one. >> The new that we're think should be a reason. >> And I know you say you have it, >> but it's not required. >> It just may be a numbers thing. >> Well, it may not be required. >> They do have the they do have the ability to, and it's noted in here. transfer shall be non-discriminatory and shall not be arbitrary or fricious. So they can file a grievance as far as the way their agreement standards are if they felt like they was done wrong or discriminated on when they moved. They feel that way. So I'm sure there's going to be a reason. But >> I think in our I think in our system there would be a reason. But I can see where

071some instances person might just decide, well, I've got a I got my niece that's graduating from MTSU and she make a good third grade teacher. I'm going to put her in the third grade and move that third grade teacher somewhere else >> and not really have a reason. >> Yes, you could. >> Nepotism. >> Yeah, you got you got a nepotism policy. Well, I say it's a friend. I mean, it doesn't have to be somebody related. It could be anybody that you wanted to put in there without, you know, just thinking, well, okay, I can move this person and put this person that I want in there. I should have a reason of doing it other than than just because I want to give that person a position. I I'm just thinking in terms of

072what how a teacher would feel. And we're saying we don't have to have a reason even though we would. I mean, I know all Leah all y'all would, but there's no policy saying they have to. >> I can see both sides. I can see uh leaving uh with reasons prior to transfer. I'm not necessarily I don't really I'm not really hard up on the written notification, >> right? >> No, I Yeah, some of that's too specific. something having something in there about a at least giving them the reading prior to the transfer. >> If it's if it's performance based, if it's performance based, you know, if they're not doing a good job, then we need to tell them or let them know why >> move you to here because you're >> But if it's performance

073based, why would you want to keep them anyway? >> Unless you thought they are reflective of >> Well, I'm just, you know, I'm just talking. I'm not I'm just one person. FA wants to amend the motion. >> No, I'm not going to go against TSBA. I just >> I'm just saying as a teacher though, if someone moved me out of my position saying that I wasn't performing, then I would expect to know what I needed to do to get better. >> Right. That's the only thing that bothers me is But I'm sure you offer telling the teacher. >> There are no surprises. our problems. >> Okay, this is where you're you're off. This is what you got to do to improve. I'm sure I can't imagine you guys not doing that. >> Well, we can

074always change it if it if the incidents come up like that and we saw that was an issue. >> Put a line in there. No surprises. [Laughter] All right. Any more discussion or questions or concerns? If not, all those in favor, please state by saying I. >> I. >> Any motion passes? Agenda item 20, policy 5.304, long-term leave and absence. But before we get to that, is do we need to take about a five minute break here or 10 minutes? >> Everybody, please. Okay, let's take a uh let's take 10 10 minutes here. I'll come back and make All right, everybody. Welcome back. After the break here, uh we're going to pick right up. Uh we're going to move to agenda item number 20, which is policy 5304, long-term leave of absence. There's a whole

075bunch of lines. >> So, and this one right here, it's talking about any um one that holds a required teachers license shall be granted leave for military service, legislative service, maternity, adoption, recoupment of health, uh visitation of a spouse, child, or deployment for military duty out of the country, who has been granted rest and recuperation leave. Um, they may also be granted leave for educational improvement. Um, they must give a 30-day notice to HR. And so, Miss Langum looked at this one. Um, she she went through this policy or HR and um, so she was good with it. If you notice in the second page of it, lines 16 through 19 are kind of she were struck down because those are addressed during the are in the family medical leave earlier in the earlier policy.

076Yeah. >> Okay. Do I have a motion to accept policy 5.304, long-term leave of absence, as amended and provided to us? >> I make that motion. >> A second. >> I'll second. >> All right. Any discussion? There's no discussion. will accept this motion by all of those stating I. Please state I if you're in favor of this. >> I know. Motion passes. Number 21 policy 5.308 sbatical leave. >> Okay. So >> I said that right. >> So the sbatical leave on here employees can um take one for every seven years um with consecutive service within the district to further their education or something else. And Miss Langum did look at this one and she said that this is what we do and she agreed with this policy. Make a motion we accept this. Well, we

077can talk. >> Okay. >> Policy as amended. >> Yes, as amended. Thank you. >> Okay. Why did we remove the minimum of one semester or any minimum? There's no the previous uh said it would be a minimum of one semester. So I guess that means they could take an entire year up to what's the length >> not to exceed one year. >> Okay. So that's in that first sentence. Okay. Well, why? That's kind of redundant. >> I'm speculating, but I wonder if it's because of of it being hard to fill a position. If you you know, if it's for part of a year, if it's for six weeks, but if if you know it's a semester, if you know it's a year, you're more likely to be able to fill it. >> Speculate that part

078out. >> Well, it took out the minimum. I think it's addressed by the length of the year. Anything less than that can only go up to a year, but anything below, >> it's not exceeding one year. >> That's a great question though. But >> but a minimum would be good. You know, like what if somebody want to take a sabbatical for three months or something and you have to >> be hard. I know. And >> it seemed like that helped us really. They couldn't ask for it for three months. >> We could leave it in if y'all think it would be more helpful to leave it. >> It does open it up to someone asking for some for something other than a semester, >> right? That's my thoughts. It it does open it up for

079somebody who doesn't want the whole to be off that whole semester. They're allowed to be off for a month or two instead. >> Yeah. So, >> correct. I think it'd be a good thing to leave that in for the principal's benefit or >> for everybody's benefit to >> and the student >> constantly changing out teachers. >> Yeah. Continuity of >> then what's wrong with their original policy. >> These are changes recommended by TSBA. It's m it's mainly verbage other than lines six and seven >> verbage that I don't care if it says employees or teachers because that's what they've removed out of on this side. >> So do you want to keep the original policy and just review it? >> I think that's I mean that keeps their talking about and then everything else pretty

080much stays the same. They changed the verbage around it. Who wants to sound like that smarter? >> I just think >> so. We would we would have to uh we would have to uh >> uh retract the motion that's on the floor and then just make a motion. Keep what we have. >> What do y'all think? You know, you're the that would be dealing with it. >> Minimum I think that semester would be good to say you couldn't take any less than a semester. >> I mean it it's ideal for a school system in my opinion if it be either a semester or a year and nothing else, >> right? >> But really that's that's my opinion. >> I agree. It it does make it easier I think to fill a position. Right. >> So

081that would require resending the motion. >> I res I resend my motion. >> You as well. Okay. And then we'll have to have a motion. >> Okay. I make a motion that we uh keep the same um policy in place on sbatical leave. >> Second. Any >> discussion? I think that's what we just had. >> I think that's what we just had was the discussion. >> All those in favor, please say so by stating I >> I >> opposed. Motion passes. >> All right. 22 policy 5.501, 501 complaints and grievances. >> Yes. >> So it will be okay. So complaints and grievances. Uh, it looks like on here that um it added um down here, age and discrimination Employment Act. Put that on here. So in um and so and and also if you have

082an complaint then it goes to the director of schools and then it goes to the two complaint managers and that will be the deputy director and the federal projects director and then they shall work on investigating and and that is law that's the procedure. So I'll entertain a motion to accept uh either the current or 5501 as amended given to us. I so move. >> Which one? Current or amended? >> I I would say it's amended. >> Okay. Motion on the floor uh to accept 5.501 complaints and grievances as amended supplied to us. Uh any do I have a second? I'll second >> discussion. >> There's no discussion. All those in favor accepting this motion, please say so by stating I. >> I. >> Any nos? >> Motion passes. 23. Policy 5.113, professional development opportunities.

083>> Okay. and this policy 5.113 this uh inservice and professional learning. So this says now that um that principles and administrators are required um to do the tassel uh as required by law and this was also gone over by Miss Cole. So Miss Cole, do you have anything to add to that? Those tassel requirements have been in place for several years now. Just haven't been policy. And I think >> that was okay. Do I have a motion to accept policy 5.113 with amendments? I so move. >> Do I have a second? >> Come on, guys. >> I'll second it. >> All right. >> Discussion. >> So all the things in red is what? TSBA. >> Yes, ma'am. >> Okay. And so they they wanted to add to increase student achievement on that first part where

084it says in service is blah blah blah to increase student achievement. That just seems like that that's all we're going we're interested in is student achievement, you know, not the >> performance of the child or how they feel about school. I don't know how they put that in there because there's other things that that I look at that professional development with teachers might help them uh promote an atmosphere of of love for school or something like that, not just increasing their test their test grade. You know, ma'am, you you see what I'm saying? >> Yes, ma'am. >> It's to me that's not our purpose. It's just achievement. We want them to achieve, but some some students will never be able to achieve what others are. And that doesn't make them any less. I guess it's

085just my thinking that why they put that in there because it they they have inservice that would make maximum effectiveness. >> That's a good point. I wonder >> but it just makes you just thinking you know like lot of it is for different things like you'd have student you'd have professional development for uh behavior bullying and all >> yeah if it's just semantic >> any more discussion If not, all those in favor please say so by stating I >> I. >> All those opposed. >> Motion is accepted. Number 24, policy 5.401, acquired immune deficiency syndrome. >> Okay, so this policy right here is just pretty self-explanatory on this one. It's just saying that if you are notified that an employee is infected that this shall be kept confidential. Um >> I don't see any changes.

086>> Yeah, >> there's no changes. So this is just a review and >> you want to just review this one? >> I don't have anything myself. So we could get a motion to accept 5.401 401 as it stands currently in our policy book. >> I'll make a motion that we >> motion's been made. Second. >> Any discussion? >> No discussion. All those in favor, please say so by stating I >> I. >> Any motion passes? All right. Policy 5.400 400 personal health examinations and communicable disease. Did I do that right? >> Yeah. >> So on this one right here um they have um struck out on here um the board shall use the written report to determine the employment status of the employee. They have also struck out the system shall have the right to

087require a physical or psychological examination any employee at any time if sufficient reason exists. Such an examination is to be conducted by a competent physician selected by the system. The cost of the examination and any any additional testing required by the system by the physician will be paid by the uh system. So they have struck that out. Okay. Can I get a motion to either keep what we have or accept policy 5.400 with amendments? I make a motion to um accept the policy with the amendments because I think it just pretty much repeats what we crossed out. >> Motion's been made to accept policy 5.400 with amendments. Is there a second? >> I'll second it. discussion. >> I guess I bet the reason they took that out psychological examination because it was bothering me because

088I'm thinking, you know, personnel should have their right if you thought someone was mentally ill and this is just talking but the title is communicable diseases. So I guess that's why they took that out >> of that that part. Yeah, I think we have psychological director and administrators have the opportunities in other policies to question the stability of an individual whether >> yeah that's probably why they took it out because it says communical diseases and I don't think mental health is contagious but maybe any more discussion uh all those in favor of accepting policy 5.4 400 with amendments please say so by stating I >> I >> all opposed none motion passes number 26 policy personal professional and bereavement leave >> okay so the reason that this one right here has been changed is because

089we signed anou u between the coffee county board of education and the coffee county education association on May the 7th. Um the language in theou did not match our policy. So uh we since the board um approved theou, we made the policy to match. >> So that's what this one is. >> All right. Do I have a motion to accept 5.4 with amendments? >> I make that motion. Do >> I have a second? >> I second. Wait a minute. It's um 5.303. >> I'm still on the last one. Sorry. >> Yes. No, you're fine. >> All right. Motion. So, the motion was to accept 5.303 with the amendments. >> I make that motion. >> All right. Any discussion? Seeing none, all those in favor of this motion, please say so by stating I >> I.

090>> All those opposed. Motion passes. >> Number 27, policy 5.119, employment of retirees. Okay. Public chapter 159 makes several changes that's going to impact this um employing um employees retiring in the 2526 school year. Um there's now a requirement for a bonafide separation of service prior to reemployment. This includes a 60-day separation. Um so they have to be gone for 60 days and then there can be no previous agreement to return to work. Um, so >> to me that suburbage is the big change in this. >> Isn't that what it already said? >> No, they they just changed this. Um, was it back in April, March or April that they changed this law? So, previously they could work and then they didn't have to take a break. But now they have to take a >>

091Well, it's 60 days. We just can't. Hey, Miss Beth, how about you retiring? We'll let you sit at home all summer for 60 days and then I'll hire you back as a retiree and you can draw 70% of your retirement pay along with teachers pay. Oh, they do that in Florida. >> We do that here, >> Steve. >> Yes, we do. Range. >> Oh, I see. Oh, okay. So, that that little >> Yes, ma'am. >> Okay. >> Has to be based on need. >> Yes. >> So, we need a motion to accept policy 5.119, employment of retirees with amendments as provided. >> I'll make that motion. Second. >> Any discussion? >> Or what? What? I heard those two. >> Uh, okay. All those in favor of this motion, uh, please say so by stating I.

092>> I. >> All those opposed. Motion passes. Number 28, policy 5.701, substitute teachers, and we only have 10 more. >> Yeah. So, policy 5.701, the only real changes in here is that um the number of days that a substitute teacher can teach without a license. Previously, it was 20 days and I think now it's like it's 30 days. >> So, that's all that's really changing there. Just bumping that up. All right. Uh, can I get a motion to accept policy 5.701 subject to teachers with the changes? >> I make that motion. >> We got a second. >> Second it. >> Any discussion? Hearing no discussion. All those in favor of this motion, please say so by stating I. >> I. >> Any Motion passes. Number 29, policy 5.302, sick leave. >> Okay, so this policy

0935.302 sick leave. Uh we just made uh on here the sick leave bank. It had some reference to it in here. We made it more clear the uh language in it according to the guidelines that we have. We put it straight into our policy. Um, also down here, our support personnel. Um, we added that down here that, um, they can transfer his or her accumulated leave from another Tennessee district. Um, so we just just wanted this one a little bit more clear on um, matching our sick leave bank. Can I get a motion to accept 5302 sick leave with changes? >> I so move. >> Second. >> I'll second. >> Any discussion? >> Okay. Did we leave it in or take out the signed statement listing the cause of absence? I know that Um, >>

094it shows that it's still in here. >> And they had it marked out in red. I thought it's a good thing to keep it, but >> what what number are you on? >> Okay. Lines 8 through 8, 9, and 10. It says, it's marked out in red. A signed statement listing the cause of absence shall be provided by the employee on forms furnished by the director of schools and shall promptly be given to immediate supervisor in support of all claims for sick leave pay. And that was marked out for us to take it out, but we still have it in there, which I think is a good idea. >> Kids got to have a doctor's note. >> Am I correct that this is referencing the blue forms that an employee signs that a boy signs

095their signature and checks sick personal? Is that what that's referring to? >> I think those are just inner department that like you probably have there at the high school. Most places do not require anything saying you you get it cleared through your supervisor and ask for your sick day and put it in. But it does not right now require any documentation for using your sick day. >> Correct. We've never asked an employee to give us documentation for a sick day usage. You know, sometimes it's a mental health day. Sometimes it's >> I guess I'm confusing. >> Are you on the right? >> What? This one's got it and this one's got it. And then this one's marked out. >> So, this is amended. Yes, we're going to go with that one. >> Yeah, that's the

096that's what's on the floor right now. >> Uh, yes, we're in discussion. >> 11. >> Yeah, line 11. may be required. >> That's a good point. >> That happens when that happens as needed. >> Maybe required. >> Well, I certainly don't think it >> don't have teachers turn in why they are out sick >> unless it becomes a problem, >> right? >> And then the principal or admin has the right to ask that documentation from that employee for proof and that has to come from a doctor. So by marking that out, you're not asking for it every time, but the principal may ask for it for >> So really, prior to this, we were supposed to be getting a signed statement from the teacher when they did the sick day. >> Well, in line 11

097was still in there even previous. So line 11 that needs to go. And the other thing that's pertinent is on the second page that we're trying to stay competitive in a market and if we know that there are folks coming from another district educational assistance with days we reward those days. >> I think that was dealing with the support personnel classified. >> Yeah, >> I know. I thought you was saying teacher. >> No, not teacher. >> It's okay. >> Yes, Mr. Shores worked on this one. Do you have anything to add to it? >> Well, I mean, we just felt like it kept us competitive because if you lose your days, we the the systems around us are doing that and for us to maintain or gain and stay, we felt like that would be

098a >> Yes. Yes, ma'am. Any further discussion? All those in favor of accepting policy 5.302 sick leave with amendments, please say so by stating I >> I >> Any motion passes. Number 30 A 30. >> 30 policy 5.402 hepatitis. >> Okay. So, this policy was looked at by Miss uh Garner. And so, uh she wanted to change the language in here. Um so, if you'll notice down here, it says employees who are at high risk of occupational exposure shall be identified and provided with personal protective equipment and offered the HBV vaccination. So, we're not actually >> providing that because it's $200 per vaccination, but we're going to offer it if they go to the doctor. >> Providing it assumes that makes you think you have to get offering it. Just >> our current policy is

099that the first page here. >> Um, so >> and our current policy doesn't have that. So, >> it's the um there's two Coffee County ones because this is one we just wanted to So, it's the one that has marked out down here including HBV. >> So, >> well, but even one that's the first page doesn't have that in there, including it. Just says they had to offer the HPV, >> right? which means that it's going to be offered like it's going to be like it's >> yes >> like it's an automatic same thing the next sheet says and offered >> I think we ended up with two of the same >> we probably did it I think it said >> provide including the original marked out but this one maybe I don't have the first

100page >> I could have messed that one up too but the original policy says offered. This one doesn't. >> Yes. >> Okay. Can I get a motion to accept? >> It says including No, the the original says including HPV. >> Okay. I don't have that one, but I know where we're going with it. So, can I get a motion to accept policy 5.402 [Music] with changes? >> I make that motion. >> I'll second it. >> Any discussion? No discussion. All those in favor of accepted policy 5.402 with changes, please say so by saying I. >> I. >> Any nos? >> Motion passes. All right. 31. Now I think this is going to involve one of our prior ones. Policy 6.304. Student discrimination, harassment, bullying, intimidation, and cyber bullying. >> Yes. So it put that view

101of definitions in there >> and that's that's what it was. It was just planning the state anti-semitism. >> Yeah, I said that right. >> Uh can I get a motion to accept the new policy 6304 with amendments? So move >> second. >> Any discussion? >> No discussion. All those in favor of accepting policy 6304 as provided with amendments. All those in favor, please say I. >> I. >> No. Motion passes. Number 32, policy 6.600, student records. >> Okay. Policy 6.600, student records. And this is just saying if a student transfers from one school to another, it requires the district to provide a copy of the students records to the new school within five day business days. And so we have changed the language in this policy to >> reflect that. Okay. If I can get

102a motion to accept policy 6.600, student records with amendments. >> So move. >> Second. >> I'll second. >> Any discussion law? Okay. No more discussion. All those in favor of accepting this motion, please say so by stating I >> I. >> Any nos? >> Motion passes. The 33 policy 6.2000 attendance. >> Policy 6.2000 is um public chapter 401 requires entities that provide release time courses to submit proof of compliance with state law on background checks. We maintain the option to provision on release time courses in our alternate version of 6.200. that this version of the model policy has update been updated to highlight the responsibilities of the inter independent entities and >> so this is just plugging in the >> it's just yes it's just entities that provides release time course must now submit proof

103of compliance with state law on background checks on the pivot. >> Yes. So, we're taking out the yellow highlighted. >> No. Um the yellow part will come out. Um but what will stay will be the red. >> Well, we got red and the yellow. >> Let's see. >> And some red and the yellow marked out >> three shall consist of interventions. >> Oh, Miss Christa, this is one that Dr. Cornelius worked on, wasn't it? >> And so the yellow does stay, right? I didn't. That was my assumption. But that's >> the yellow that's not lined out. >> Yes. >> The yellow that is not lined out states. >> Yes. >> We'll take a minute here to review this. While we're while we're doing that, let's go ahead and get a motion on the floor to

104accept policy 6.2000 attendance as amended. and make that motion. >> I'll say >> now discussion we can read or have a little brief discussion whatever we need to do really the yellow state I mean you know they're not taking it out in there >> I do see a few changes and then on the second page Um >> there's some yellow that's marked out >> that release the time force. >> So all that >> and the makeup work will be took out. >> Why are we taking that out? Okay. So, it was already highlighted in the >> and then it's marked through probably. >> So, the one that's marked through is what he asked to be struck out. >> Who else? >> Dr. Cornelius. He he reviewed this policy. I don't see any reason not to

105leave it in. >> That is where principal can release what? I wonder if that would be um >> um >> 4 um non-school sponsored extracurricular um what about some of our local clubs um that that >> Okay, here's a good >> AA basketball. It's not school sponsored. It's out of season. They travel a lot of times. They'll do weekend tournaments out of state. That would be a non school sponsored extracurricular activity. >> Well, do we do we see >> um I I don't know if I would call that extracurricular. I I mean that we have board policy on those. To me, that wouldn't be an extracurricular activity. Don't we have students that leave early and go help the dusty elim stuff like that >> on on that weekend? We do have students that's a school

106>> that's really not school sponsored but >> what we >> I mean I don't want to knock that >> what I can what I can say there >> is we have some teams and clubs that work at that. So it would be school a school sponsored activity in that the team is going >> although >> essentially the principal is giving approval >> right >> so by by accepting this policy with the changes we're still good to do that >> all right any more discussion >> well >> the Sign 14 on the last second to the last page. Um, a principal may excuse a student to attend a course in religious moral instruction from up to one class period per school day. Um, students may not be excused during class which requires an examination for state

107or federal accountability per purposes. I don't see a reason to take that out. Um I'm not sure now I is there do we h I believe he said something about that we did not have courses. Do we have do we have a course? >> Well we we don't have a course like that. I if I'm understanding this this would be a course that is not um school sponsored a course that's not a school. Is that is am I reading this correctly? So it would be like someone going to a local church for >> a Bible class or >> that's how I interpret that >> course. >> And then the next part says it sh you know if you did that and it says you shall only be permitted to attend the courses that certified in

108writing that they've complied with background check requirements outlined the state law. They got to submit a written consent form from a parent guardian and and have document that would even apply to that. So you're getting into a lot of >> a lot of stuff here if we and of course it says they're not responsible for transporting transporting to and from so and you know one class period a day how could you leave and come back and attend a class >> I think that's probably what he was thinking >> is that because it's not part of the school, >> right? >> Curriculum, >> right? >> I'm sure >> they can only give credit. >> We can't I mean, we're not able to give >> right >> credit toward graduation for >> things like that, >> right?

109>> No. And I I don't think that there's the expectation that you would give credit. It's just that I have heard of clubs that come in and offer the children an opportunity for Bible classes and they deal with the transportation. So I mean there are those off I don't want to if it should come up in the future I hate to take it out of policy so that some of those opportunities if our parents want their kids to have those opportunities >> I think there's a club that can happen before or after school in that >> this is this is talking about during the regular school day >> school day for a course >> a >> release time course >> and I'm not Sure. I mean, but he was working on it and I want

110to think that he said, "Well, we did not have that offer >> and we did not offer that." And so he's like, "Right, all that needs to come." So >> that's why I looked at Mr. Parsley. >> Well, it's not actually something that the school offers. It's something that a local church offers. So I mean we don't have it now but in the future we might. >> What is religious moral instruction? It got to be moral. I mean it should be like they would say religious instruction period. I don't know what religious morals. It's like >> maybe we need to just talk to Mr. >> Maybe we just >> table it. >> Yeah. And and he he told me to to do that. >> Here he's back. I was fixing to table it for him.

111At one time, at one time we discussed this discussed this at a principal meeting, but it's been several months ago and and I remember Dr. Court giving a reason why this needed to take place, but for the life of me, I can't remember now why. Um, >> simple fix. Let's pull it and put it in the back of the book, finish these others. Well, you and 90 >> it says up to one class period per school day. You know that means the student is missing a class that they are required to have. >> Yeah. >> That's why I don't understand. >> I think most of these that take place are with elementary students. >> That's possible. >> But >> that's possible. >> But an elementary school is required. There's all day, isn't it? There's not

112anything. It's not required for an elementary. >> I just like to know a little more about it before. >> We'll find we can dig more. Dr. Cornelius will have >> Who made the motion? >> Miss Beth and Mr. Parsley. >> Okay. So, are y'all willing to motion? >> Okay. We'll pull the motion's been withdrawn. We will pull all of these >> with attendance and we will revisit that another day and we will move on next to number 34 which is policy 6.411 student wellness. So the student wellness this is um the state law had required um elementary students to receive 130 minutes of physical activity per uh week. Now this has been increased to uh 40 minutes uh each school full um each full school day. Middle school and high school students are required to

113receive um 90 minutes of physical activity per school week. >> And these are separate from physical education classes. >> Tooating current policy with the new law. >> Yes, sir. >> Okay. >> I move that we accept it. >> All right. Motion's been made to accept policy 6.411, 411 student wellness with changes. Do I have a second? >> Second. >> Any discussion? >> I'd just like to know how you're fitting it in. So, >> I don't know how it can be fit in. >> I I'm just going to be honest with you. I don't know how it can be fit in for for students to receive 90 minutes of physical activity within the school week in addition to PE class. >> Yeah, that's what they did. Great job and I appreciate you're squeezing it in. Yeah,

114>> we did it. >> Thank you. All those in favor of accepting policy 6.411 student wellness with amendments, please say so by stating I >> Any opposed? And and I will have to say this, it's they're saying that it's unsupervised, but un not structured time and and you know, used to we thought the teacher had to be in the middle of all of it. That unstructured time is probably really good for them. >> All right. Number 35, policy 6.201, compulsory attendance ages. >> Okay. changes on here is um it's talking about uh students at five years of age um by August the 15th um shall be enrolled in school. Um if a child will be five years of age on or before September the 30th um they may request that their child be admitted into

115kindergarten. Um it it says a child entering into the special ed program shall be no less than three years of age. Underneath that there's a um a bunch of stuff that's been struck out. >> Yeah. >> Um you I make a motion that we accept it. >> Oh, okay. Motion's been made to accept policy 6.201 with amendments. >> Do I have a second? >> I'll second. >> Seconded. Any discussion? >> I guess I'm I'll pick it back up. Why was those that removed that person of 18 years of age? We don't accept them anymore if they in our school. >> Well, it's got right. It's got it. Well, no, that's it's showing marking it out. >> Charlie, how long can they stay in the public school? >> Students can stay. >> Okay. >> The the

116logic I see by that being streaking out is for the word. It says a person 18 years old for admission must have the application approved by the principal. see that you can't have the word must in there because we have 18y old 19 year old students who become not necessarily special education that may have a disciplinary something to follow >> it forces us to take the language >> but all that >> when I was reading it that we didn't accept any 18 year olds >> and the director of schools principles will will make that decision on on any student who is not graduating with a cohort but happens to be 18 and Of course, it'll be case by case through ad. >> But see, that's not even going to be in here. It's taken all

117that out. Not even referring to it. >> So, let's somewhere else. >> While it's struck out right there, it has the number seven. And if you flip it over and look, that has been struck out. So, the TCA um Tennessee code annotated has been struck out also. So, that no longer applies to discussion. >> Yeah. The the compulsory attendance law shall not apply to the following. A student who is six years or younger and his parent or guardian has filed notice of intent to conduct home school with the director of schools. We crossed that out. Did we put And also we crossed out a student enrolled in the home school who has reached the age of 17. So it seems like we took out everything about homeschooling. >> They don't have a compulsory attendance law.

118I guess it doesn't apply to them. >> Yeah. And another thing, Miss Yanch, when you have a 17 year old that's been homeschooled, and it's not all, but some will not come with the graduation requirements, they may enroll as a 17y old even at the beginning senior year, but still be lacking 10, 12, 14 credits where there's no way they can graduate with their cohort in that in that year. So, there has to be kind of a kind of an open >> an open box there. >> So, has to be some discernment as to whether to accept or not. It's not all homeschool students, but there are some who will come that don't have the graduation requirements met. >> Well, I guess I'm reading it wrong because it says the compulsory attendance law shall not

119apply to the following. >> As I understand it, the compulsory attendance law does not apply to homeschooling students, but we took that out and it would seem to indicate that it now applies to homeschooling students. It doesn't even mention them. >> I guess they can do whatever. >> Well, no. This says >> we took it out. So, there's >> We took it out. It's in our It's in our school policy. This is in our home school policy. >> It is in our home school policy. >> I don't I don't think so. I'd say this compulsory attendance would probably be law, wouldn't it? >> Yeah, it is. >> And so, I mean, there's nothing we can do about it. >> Homeschoolers can have that in their policy, >> but we can't we can't >> make them

120attend. >> Well, under the legal section, it talks about cross references and it and the new there's a new one that says homeschool 6.20. >> Yeah, that's probably why they took it out. And also in line 25 is stricken out. A student who has received a diploma diploma or other certificate of graduation. In other words, if a 17 year old that lives in our county has completed graduation requirements, then they can't be held under post attendance because they're not 18 years old. >> There could even be a case where a 16y old has met graduation requirements. >> Then then, you know, Dr. Cornelius can't take them to Triny because they're not enrolled in school >> because they met that graduation requirement. >> Yeah, and I can see that. But the six-year-old >> and they have

121filed for notice of intent to conduct a home school with the director of schools. Um >> that means there's just no compulsory attendance for them. >> No, it's saying that there is because they crossed out that line. The compulsory attendance law shall not be applied to the following. So if they crossed out that line that shall not be applied, it means that it now applies. >> Is it because compulsory attendance? >> No, because you still have No, because you still have the law that protects you and what you can do as a home school. It's just not going to show up in our policy. That that's kind of where I was just going to show up in our not necessary to be in our policy book >> because we don't have any juris don't need

122to come get our policy to make sure that they are exempt from coming to school. >> That's on them to know their laws of what they can do. We're just not showing it in our hours. >> And it's like that student who we can't hold accountable if they met graduation requirements for 17. It's that sixy old as long as they through the process to do the the home school enrollment paper, whatever they do, then he can't >> Yeah. >> Our director can't go against the family. >> Yeah. >> Because they're not in school and and zone. Yeah. And triggered. >> Miss Beth, the other thing is our attendance. Keith doesn't take children under six to court. It doesn't start until they turn six. Yeah. >> Okay. All right, there's no more discussion. All those in

123favor of the current motion accepting policy 6.201 with amendments, please say so by stating I. >> I. >> All those opposed. Motion passes. All right. Number 36. We got three more, folks. Policy 6.307, drug-free schools. All right. >> Uh I do believe this was more law driven but not very different. Just a little more definition if I'm not mistaken. Okay. I make a motion we accept it with amendments. >> All right. Motion's been made to accept policy 6.307 drug-free schools. >> I'll second it. >> With amendments. All right. Been a second. Motion's been made and second. Any discussion? It just looks like they marked it out 13 through 23 and put it over and one through 10. >> And then just numbered those appropriately. >> Yeah. >> Again, just move some stuff around. That's all.

124Yeah. Just kind of realigning probably making more. >> There it is. Any more discussion? All those in favor of accepting policy diretory schools with amendments, please say so by stating I. >> I. >> All those opposed, no. Motion passed. The 37 policy 6.412 emergency allergy response plan. So, this is one that Miss Garner has also looked over and she did not see anything that is on here that we did not do. >> so it is aligned to our policies or our procedures here. >> There is a change one that has been changed >> but we she don't see nothing wrong with our current policy. Okay. So, the one in red is TSBA and nobody has any issue or Miss Garner doesn't have any issues with our current policies. So, I would entertain a motion either

125way accepting what we currently have or a motion to accept. >> Well, now she has mar it's been marked out the individualized healthcare plan with allergy action. So >> she did that. >> It's still in there. It's just not capitalized. >> Oh, okay. So, we just provide accommodations. That's basically what the first. All right. So, we need a motion one way or the other. Either the new or the old. It wouldn't hurt just to keep everything in there, frankly, because it's just mostly saying that we need to make sure all the staff know. >> Get a motion one way or another. >> I may motion we keep the plan as we already have it. Motion's been made to keep our policy as it stands current. There a second it discussion more time. There's no more

126discussion. Uh, all those in favor of keeping our current policy 6.412 emergency allergy response plan, please say so by saying I. >> I. >> All those opposed, no. Motion passes. Last one. >> Well, did we did we skip did we skip the acquired immunity? >> We had already done it, I think. >> No, it was plugged in there again. We already done it, but I seen that, too, in my book. >> Sorry. All right. Hey, this many don't worry about it. >> You're done. >> All right. 38. Last one. Policy 6.303. Interrogation and searches. Jesus. >> Okay. There's a new training requirement for school personnel who may conduct searches of students. Going forward. Any searches of students must be carried out by a school resource officer, a school security officer, or a school administrator who

127has completed the state required trainings. And we have uh updated our policy to align with this. >> Okay. >> Which our our folks have already been trained by Daniel >> and they will do another training at our next principal meeting. >> This will require us to accept this amended policy. >> Okay. Can I get a motion to approve uh policy 6303 with amendments? >> I make a motion. >> Motion's been made. Do I have a second? >> Second. >> Now discussion on the only two other things that are addition to our current policy are the last two on the back page and those are just protecting us if we ever law enforcement of metal >> wands metal detectors in any just for Texas get to those use of those. So yeah, it's only >> we

128don't have any metal detectors in any of our schools at present, do we? >> It's my belief we have a wand or two. >> Oh, well yeah, no metal detector. Okay. Any more discussion or questions or concerns? >> If not, all those in favor of accepting policy 6.303 interrogations and searches with amendments, please say so by stating I. >> I. >> All opposed. That passes. Now, I'm going to offer this to the group. We pulled one. Are we still going to leave it for or are we going to talk about it? I say we call this meeting and adjourn this meeting and we've really done great. We only have one for somebody to confirm >> and maybe >> and we could possibly >> we could possibly still put it on the agenda but put it

129as an agenda item >> on Monday night >> and Dr. Kas could be there and let the full board do that. That way you still get all of these policies taken care of Monday night. How y'all like that? >> I like that. >> I make a motion that we adjourn. >> Yes, sir. >> I agree. >> All right. >> Thank you, folks. Randy or