Coffee County School Board Policy Meeting

001We do have 17 items on the agenda. We are going to we are going to start with the cell phone pick up right where we left off last meeting. There we go. We got two mics. We're good to go now. All right. We have for some reason. We have five five members present. So, forum has been met. We can uh continue with this. And I'm going to move right into this since we have 17 policies to go over. And I'd love to catch back up last meeting. So, we'll make this version as quick as possible. Uh, this is on the cell phones. We do have a a uh base policy that we came up with the last time. I think we were left with two options. One was our first uh paragraph, which is basically

002a mirror an interjection of our current policy on electronic devices. Uh, we interjected that there. We just need to verify that, make sure everybody's good with that, the way it reads, and then we will move right to the offenses and talk to the offenses. I will uh announce that we do have a special guest here today, Mr. Craig Northcot, our district attorney here in Coffee County. Uh, I think he issued a an opinion that everybody has kind of read about the issues surrounding confiscations and seizures and things of that nature. And I'll let him before we actually get into the offenses, I'll probably let him give a brief description of that. Then he might want to hear what we got to say and then he can say if we're off track or how he feels

003or however he feels we need to do that. North, I'm not annoying you. I'm got to find purchase order, so I'll listen while you're talking. It's not that I want to hear what you got to say. So, moving right into this. Is Is there a uh do we have an extra copy of this policy that we have temporarily made here that we're starting with today? Maybe let Mr. Northcod have one just to kind of follow along as we're doing. He may want to make notes, see some things, and it might stick out to him a little more. Uh basically what the what what you're looking at there Mr. Northcot is uh you see strikes through uh an original policy that we kind of started with as a base which was Warren County's policy they've been

004under here in the last couple of years. Uh when you look down to the bottom of sheet one there you see in blue that is basically the current policy we've had in C County schools since 2011. Uh that's what we came up. We did tackle that the last striking all this other language and stuff and uh getting to this bottom part here and uh it transposes over on to page two of three a little bit at the top uh which is basically some law things that were included in the law that came down that we have to include into the policy with health and things of that nature and special ed. Uh then we kind of have our stuff down through there getting to the offenses, but we'll get to that in a minute. Right

005now, I'm I'm just going to we kind of free we kind of shoot in the dark with this committee, especially with something like this. And I just kind of turn the floor over one at a time and everybody kind of goes through and if they've got anything with any issues between lines 27 and oh four of the second page 27 through 32 and then flip the page over and it's 1 through 4. Let's hash that out real quick then we'll move right on into the offenses. If anybody's got anything they've had second guesses about, you had said something um about the first offense that the student could pick it up and in this the first uh are you in the paragraph on the first page? She's on offenses. No, I'm not on the offenses yet.

006Oh, I thought you were on. No, I was just asking if we had any issues with that first paragraph we interjected in in the previous meeting. And this is line 27 to 27 to basically 32 in one word. That would be what our policy reads in that section. Starts with uh it flips over and carries on through on page two uh to line four of page two. And then everything else we left the same through those other two. That's that's where we were at the last meeting. If everyone's kind of good through there, that's where we just interject interjected that last meeting. Okay. and it carries to those little items there that covered the what the state said we had to cover with IEPs and okay things of that nature. We're just kind of making

007sure we're good to the point of offenses and then we'll hash these offenses out. I personally hadn't seen that. Okay. Okay. If everyone's good in that neighborhood, then we'll just move right on to offenses. Mr. Chairman, may I Mr. Parsley and Mr. Anderson, Dr. Anderson and Miss Sers, and I talked this morning about the offenses uh and what needs to take place. And I think they're trying to work something. I do feel like because of the difference in the nature of the students, Mr. Anderson of course has six, seven and eight. Uh other group is 9 through 12 which is our secondary people and we kind of come to conclusion that hopefully the uh Miss Sers and Mr. Parik could come some agreement on what they want to see on their first, second, and third

008offense. Uh what Mr. um Dr. Anderson is doing right now seems to be working for him. But the question was that we have Mr. North Mr. North Mr. Northcott here about being able to to take care take the phones as such. So we we've had that discussion this morning with the three principles. So let them blend in what they come up with if you don't mind. Well, you all feel free to interject as we go. You know, we had talked this morning as as Dr. Pal said, um you know, Miss Sers and I uh have, you know, protocols that we have followed that have been very similar. They're all high school students and uh Mr. Anderson's protocol at the middle school is is somewhat different, different grade levels of students. Um, we uh, Miss Sers

009and I had had wondered if it might be appropriate to have some variance in the protocols and I and really I'm talking about the consequences. It it would it be appropriate to have some variance in the consequences administered between high school and middle school? Uh and um you know again with Mr. Anderson's students keeping those in lockers uh there's a different setup really from the beginning there. Um, as I look at what we have here in writing as a draft, uh, we had talked this morning about whether it might even be necessary to do a warning, uh, once it's in the office. Um, because the students will have been told and told and told and, uh, that will be made clear by administration, by individual teachers. Um, you know, but you know, as far as

010I'm concerned, and Miss Sellers and Mr. Anderson and I had talked, we really don't have an issue with uh administering a consequence uh with with lunch detention the first time that the device is in the office. Um, now beyond that, we had thought that it would be appropriate to do a day of inschool detention on a second offense in the office and then from there and and we would hope we would not have anything beyond that. And there's a good chance we wouldn't, but but you never know. Uh, we had hoped that beyond that we might just do three days of ISD on a third, five days on a fourth. And again, these are I mean just referral after referral for the same behavior. Uh those were Miss Sellers and I's thoughts. Do you have

011anything you want to add there, Miss Sellers? No, I just it's been working for both of us. You pulled some discipline data today, didn't you, Mr. I did, and we we have had 50 some odd uh referrals for cell phone violations this school year. I would have to go back and pull it out, but it was in the 50s. Uh we have had seven second offenses this year and I believe it was three third offenses. Um so you know I feel like you know we we can do you know a few days of lunch detention. We could do a few days of lunch on a first offense in the office followed by a day of inschool detention on a first offense. That's just that's something that Miss Sers and I had been thinking about. Well,

012that's what we've been practicing and we have not had a problem with that. I had 50s something first offenses through the third quarter and I've had 20 second offenses and one third offense so far. So, I feel like what we're doing is being affected and and y'all's ours would be the same, but but y'all y'all don't have any confiscation other than for the day. That's correct. That's correct. We do not keep them overnight. No overnight. I'm sorry I left that out, but we do not keep them overnight. And I'd like to add in in our conversation this morning, we talked about the fact that the uh sen especially the senior high kids, a lot of those students when they leave school, they go to workplaces. Uh they have to make arrangements for various under things

013and they felt like that it wouldn't be to our best interest and their best interest to take those phones up for a night. Dr. Anderson's a little bit differently because he had kids that doesn't drive. So it would be a you need to let him tell his situation and go from there. That's But right now the high school and and ninth grade academy, correct me if I'm wrong, would would not like to deal with phones overnight. That's correct. We would prefer not. We would prefer not. So we, excuse me, we uh we do keep the phones overnight currently. Um they whenever they're taken up during the week, they're kept till Friday and Friday is the day that we have them come, parents come and pick them up. Um and we designate between 3 and 3:30

014as a pickup time. Now, if I have a parent that says, "My child is an athlete. They need their phone in the afternoons." I have done something like this. I have said okay so you your child can get that phone back each afternoon but it must be brought to the office and kept in the office for the day uh just so that they are that consequence is still there right and and so anytime that I have a parent that you know that has a hiccup with that I work with them um I had a parent uh two weeks ago that said I can't come on Friday I work on Fridays I work in the afternoons, evenings. I can't get there. Can I pick it up on Thursday? Sure. You know what what offense do you

015get to that level of any time during the week you take it till Friday? Number one. Yep. Or that's right off right right out right out the gate. Uh that's what we've been practicing. Um, I know I'd like to, you know, I like Miss Jones's point the last meeting of trying to come up and devise a blanket coverage, which it sounds like it may be hard to do that from elementary all the way through high school so that we have one policy that covers the system from the ground up. But I I definitely think we need a policy about the phones being kept because I've had parents contact me and say that they understand the consequences for not doing what they're supposed to do with the phone at school. Sure. But a lot of them

016are home alone at night, you know, until their parents get there and they their cell phone is at school and they feel like that they need their phone in case of an emergency or god forbid a fire or something in the house because they're left without any type of communication. And I think that's an issue that we need to discuss because you keeping them all week or even at night that does keep that keep that child from having access to their parents or to someone to a grown-up. Agree when they get home, get off the bus or whatever. And and again, if I have parents that reach out to me, I work with parents uh and let them I think it needs to be one way or the other. Well, I had the issue there.

017It's interesting you said that. I had one we had an email today. I had a parent reach out and this is exactly what the parent said. I was listening to your May 5th meeting. I have a genuine concern about students being sent home with their cell without their cell phones. Most homes no longer have landline phones. By keeping that student's cell phone, you're taking away that student's only means of contacting emergency services. Imagine a fire, someone breaking into a home or domestic violence situation. I fully support punishment, but I am against sending students out of the school with no way to contact emergency services. I also see where this could be make the school liable allowing this to occur. It is against the law to interfere with someone trying to contact 911. This is how

018I answered this person today. I basically told this person that that is definitely a concern that is we don't even want to think of that instance taking place. However, I don't think nobody in this room has mentioned until I knew what I just asked you a confiscation overnight past two offenses. Uh, I was under the understanding the first time the student got to get it at the end of the day. The second time the parent had to come get it at the end of the day. Then the third time there was an overnight confiscation. Well, in my eyes, once you've been through two opportunities to follow the rules, number three, the parent was already made aware. the parent could have made issue or made arrangements and made abilities for that child to have contact if

019they wasn't going to be there and the child was at home alone because we're talking about offense number three, not right off the bat. So, third time's a charm. The parents going to have to make some arrangements for the child to have a phone if we keep it overnight. And I'm not saying how long we keep it, but if they keep it overnight, looks to me like that shifts the liability from the school system kind of over to the parents if something were to happen after that third offense because I call it and I look at it as contributo negligence. You correct me if I'm wrong, Mr. Northot. But if the parents been told, the kids been told, and then they end up on a third time, apparently he didn't learn his lesson, which should

020be up to that parent to make sure that child is safely left at home and has every opportunity to call 911 and avoid being stuck in a situation where they can't get any kind of help. I'd understood, Mr. North, if I may, that that if if we confiscated or kept a phone in the presence of the school setting that if something were to happen to that phone, we would be liable for it. Is that correct or incorrect? I can't give you legal advice civily, but just generally speaking, yes. If you're in possession of any piece of property and there's damage that is due to your negligence or recklessness or intentional conduct, then you obviously are responsible for that damage to some degree. So, uh there's ways to deal with that um such as waiverss and

021that type of stuff that can address those concerns, but that would be a question for the school board attorney to come up with that. Okay. So, and I from the criminal standpoint, there was an issue about interference with 911. I understand where u the parent the citizens coming from on that. Uh there is a crime for interfering uh with 911 calls. Uh the context of that is is different than what we're dealing with here. That's where you're in a domestic situation, say, and and the abuser grabs the phone away from the victim to prevent them from calling 911. That's the context of that law rather than just a general uh you can't have your phone son. Um that would not get you in trouble for if there was an emergency. Okay, that was that was

022good because clarification of that would would have been is is great and and just like in the uh you know I think the only issue was between an actual confiscation if you can which I think your letter I think everybody got his kind of statement of that and has read that. Uh I'd like to give you a minute to kind of explain that. Well, and I'll be happy to and I'm I'm interested in any questions or concerns that that the email raised. I don't want to rehash what you've already read and and understand uh too much, but uh essentially the US and Tennessee constitutions protect us from unreasonable searches and seizures. And so there's the society's definition of what is reasonable obviously varies depending on the context of the search or seizure. And the cases

023that I cite to the leading cases um from the US Supreme Court and from the Tennessee Supreme Court deal with searches but but inherent in a search is a seizure. I can't search your backpack without seizing it. So in uh when you deal with search and seizure law, when you talk about one, you're talking about the other. So I I want to make sure that that's clear. Um so give you an example. I've u got a backpack walking down the street and please just know who I am and and don't like me and stop me and I'm going to search your backpack. Uh I would be protected against that. That would be an unreasonable search. uh go to the airport and I want to get on the plane, police can search my backpack and that

024is determined to be a reasonable search. So the context of where the search happens, where the seizure happens, uh is very important and that's essentially what the cases hold is that in a school setting, the expectation of privacy is much lower than in other settings within our society. And the Tennessee Supreme Court and the US Supreme Court says rather than the probable cause standard which is higher. It's just a reasonable basis standard for the search or seizure. Is it reasonable to maintain order within the school and maintain safety within the school to to do a seizure of a cell phone. So your policy needs to be within that context. Um certainly we know that all kinds of bad things can happen with kids using cell phones while at school. Uh obviously very disruptive to the

025classroom, disruptive to their their ability to learn, to concentrate, all that kind of stuff. Um but also have bullying type things that can happen. you have they don't think of it this way but legally it's exchanging of child porn uh at an extreme other kind of extreme level of what can happen calling in bomb threats uh different things like that that can happen with use of electronic devices. So it is certainly reasonable for the school system to be looking at ways to curtail that. And um my evaluation of this uh is would would instructing students that they cannot access their phone with the exception of express permission from the teacher. um emergency uh health issue, the type of things that are listed in in the O policy. I think this would be deemed to be

026a reasonable um a reasonable policy that could then if violated uh a seizure of the device would then also be determined to be reasonable to prevent that uh from happening. Um, and then also the scope of the seizure, it becomes important. Is a reasonable duration of the seizure appropriate? And that's what y'all are discussing and debating right now is how long should that seizure last? And I think it's y'all are wise to be debating how long you should maintain that. And certainly the number of offenses, the type of offense, and those type of things are appropriate considerations to determine how long to maintain control of that that device. So, just that as a general context is what I tried to explain in my email. Um, hopefully it was somewhat coherent, but I I welcome y'all's

027in input, questions, any anything that I can help to do to help. Do you have a you have an opinion on a time frame that you you think personally is a reasonable based off of a fence? Yeah, I certainly through the end of the school day is I I don't see any issue with that. Um and that sounds like primarily what we're talking about. I you you violate the policy during the school day and you keep the phone till the end of the school day. I I don't see how that could be deemed unreasonable. Um, past that, um, I think one thing to consider is whether it would be appropriate rather than maintaining the phone and continuing to be to have the phone seized, uh, is that student one of certain point in this process

028can no longer bring a cell phone to school. uh be a consequence and that way you're not seizing it. They're just prevented from having it on school grounds. That' be another way to go about this. And I don't know if that's appropriate within the school setting. That's the public policy decision you all have to make. But that's another way to go about it. And then you don't have to worry about the constitutional implications of a seizure. I think you would I think we'd all agree that to get to that point where if you kept having repeated offenses, it would come down to the kid just couldn't you'd have to expel the kid. But that's kind of what Well, and what you're saying is basically we're seizing it if we keep it overnight. Yes. It's if

029it's in your right if it's in your control, it's a seizure. Uh so if you have the phone, you have seized the phone and if you keep it all week, it's really you have maintained. But part of that is the the the coverage for that is if you got into a third, fourth offense type deal, then we reasonably have the power to do that. Yes, that the more time civil liability, the more reasonable an expanded scope of the seizure can become. And also, it's one thing to bring your phone out to text your mom that I'll be home at at 4:00. It's another thing to take your phone out to do a bullying incident or call in a bomb threat. So, the nature of the violation is also important on the scope of the seizure

030as well. So just a blanket rule of taking keeping the phone overnight could cause an issue if like if like for instance if a child did get his phone out and texting his mom potent and you keep it all night as opposed to one that's trying to do a bomb threat or bull bully somebody that that could because you're well offensive. It's a different but it's a different like he said when he when the guy was walking down the street with backpack he can't get out and search his backpack. No, but in schools in school we have there is an expectation of less privacy and that's what warrants and makes this able to do but in in your same same thing you're discussing you also got to take into account offense level. How many times

031has this kid been told? Well, that's what I'm saying. First time you you're actually Oh, yeah. First time. Yeah. I don't think that would ever fly in. Well, isn't that what you're doing? Yes. Okay. and and it's like a little give. It's like I talked to you on the phone. We're all going to have to give a little somewhere. I think for if we're going to try to create a blanket policy, I'm not saying that seizing through the end of the week. Of course, at a bear, you get it. You commit the violation at uh at 1:00 on Friday afternoon. Uh it's a two-hour situation. You based on what I heard you say, right? You commit it at 8:30 a.m. on Monday. It's a fiveday. Uh so the scope of it obviously shifts based upon

032when when the offense occurred as well. And uh but yes I agree uh with you Mr. Gilly that if you've done it four times versus the first time that also is a consideration on the reasonleness of the action of the school. Uh so all of that goes into the context of the seizure and determining whether or not the scope of the seizure is reasonable. So, it's this has not been specifically parsed out in the law as far as I can tell. So, I can't tell you definitively other than what Craig's opinion is. Um, but I um, uh, short-term seizures are going to likely be viewed as an appropriate remedy to maintain order and safety within a school. And how this how the courts define short seizures is going to vary on the circumstances. And that

033could be um matter of hours to a matter of days. But eventually you're going to have to get that phone back. I think we all agree on that and it's just a matter of when, not if. So I'm going to u acknowledge the chair here, Mr. Ballard. Just a comment from back here in the chap seats. Um, one advantage to the um to the Warren County policy is that they use the pouches, which means the cell phones never leave the students possession. So, you know, I don't know how you do that in discipline situation, but but the the students always have possession of their cell phones so you don't run into that problem. So, you might want to comment on that as as well because they use a locking pouch that they unlock at the

034at the end of the day. I don't know if you're familiar with that, but Well, I think I think we pretty much knocked that out of the park the last meeting because for 97 cents on Amazon, you can get the magnet that unlocks it. There are hacks. Yeah. So, we we pretty well knew every student would have a 97 cent magnet or they'd be selling them in the stairwells or around the corner in the school anyway. So, I think that got knocked in the head on that one. I think it's I think uh you know looking at in just my opinion and and then like I say I I want to hear from Miss Beth and some others have been a little quiet but uh I think in my opinion I think uh we're on

035the right track with our first statement of out of sight and out of mind. Basically use whatever tool within the school you've got in order to keep these out of sight and out of mind whether it be a locker or they need to keep them in their bags, purses, whatever. uh you know we're just at the offenses and I think every everybody in this room agrees that at least you know we're not talking about a overnight confiscation till we're three plus or four plus offenses and I'm open to hearing more about that. I think our number one and number two I think for the day or something might be considerable but that's just me throwing that out there. Uh, and and I think we're we're all pretty good that we can pretty much do what

036we want as long as it's reasonable. And I think we all are smart enough in this room. I think we know that reasonable is reasonable. And and that's what I think it was the US Supreme Court leading decision on it. TLO, New Jersey versus TLO. I think it's the one that said um that essentially that's what the school has to do is exercise common sense and in doing search and seizures and so if you stay within the realm of what makes common sense and not go over broad on what you do you should be legally within the confines of the constitution first second and third offense I think everybody here has presented especially you guys have presented a great idea above that we are going to have to be serious and stern. We don't want

037to see nobody above that. We haven't we haven't. So, but you still got to have an offense. I would like, if I may, Mr. Chairman, I know Dr. Anderson has a situation now that that he's it's worked for him. I think in in his because of his grade level structure and elementary grade level structures, I think there needs to be some parent notification somewhere in this process. It may be Dr. Anderson may choose and and Miss Parsha may choose a first offense. I'm going to call the parents or first offense. We take it. We give it back to him in the afternoon. A second offense. That's when we call the parent to come and pick up the phone and tell them what that this is a second time that this has happened. That's just a

038suggestion at this point in time. Uh and then the third offense, we're looking I think at at uh lunchroom uh what you call it, Paul? Lunch detention. called lunch detention. Lunch room detention. Uh which I don't if you know what that's where the kids have to sit over by themselves in case of any communication with anyone for me not and then it goes on up to uh ISS which is in school suspension and I think that's where we need to get into some situations that everybody needs to be following not necessarily but on the first offense uh and or the second offense you know I can understand where Mr. Anderson and I think uh elementary folks, Miss Parsley, need to to get the parents involved in that at that at that point in time at

039that grade level. Right. I I agree, Dr. Pal. Um just kind of I'm just penciling down some things that's kind of running through my head. So, how I could change maybe mirror a little bit more of what what they have going on. Um so, this is sort of what I've I've written down. First offense is a warning, a one-day confiscation, right? Second offense, call a parent. If they're able to come pick it up, great. Um, and then so then there can be some lunch detention with that. Okay. Third offense, same again, parent notification, ISD placement. And then a fourth offense. Again, another parent notification. And that's that's that's this is where I get a little bit, you know, what do we do now? We're at a fourth offense. Do we hold the phone over more

040than a night or more than a day, whatever it may be. Um, again, I I know that that Miss Sellers and Mr. Parsley haven't had any offenses after three or whatnot, but you know, I do think there it wouldn't hurt to have some kind of plan in place if someone has reached that fourth offense. Maybe that fourth offense is they can't bring it back to school anymore, is banned from campus. But then what do you do if they bring it? If they bring it. If they bring it. So in a situation like that then I think there is some you know ISD time or whatever it may be. Um but we just got to we just we got to come up with that. And also too and don't you they put them in their lockers

041when they get there and they don't have them all day. Correct. So basically it's banned. So they they're just as well off bring them to school then they won't get in trouble because they can't you know they can't use them at lunch. Is that correct? Yes, they are going to be locked the whole day. It's banned at middle school basically. I mean they have it on the bus I guess going home. They do. But that all they areowed they are allowed to use them in the mornings while they're waiting for that first bell to ring. So So there's there's that time as well. That's similar to Warren County because they put them in the pouch all day. You put them in the locker all day. Right. So, I wonder what their offenses are because it's

042the same situation except they're paying for those pouches. It's on the la it's on the next page of that policy. Well, you know, I really I don't think I don't think it's going to switch until it gets painful for the parents. And that's where that that you know, you're talking about them not having anybody in the evening for them. Well, if if that parent has to take off work to come to get a cell phone, if they don't choose to get the cell phone, you have notified them that they can have the cell phone. So, in that case, I wouldn't think it would be you that was accountable. I would think it would be the parent. But about the third time that parent has to get off work to come to get that cell phone,

043I think we're going to have a a meeting with Junior at home. But I think it has to get painful for the parents also. for anything to actually happen. Miss, I agree with you. And the other thing is, am I hopefully my granddaughter's not listening in? Um, it has to get serious with the teachers because my granddaughter notifies me all during the day. She'll call me and I'll say, "Are you in class?" Well, maybe. And so when the students and she's a part of the gifted program, so when the students run out of what the teacher is assigned, which I remember what that was like, then they just say, "Take out your your phones and play on them." And as long as that's happening, we're not going to have a true cell phone policy. So

044it has to get real serious with the teachers. Well, I think we've talked about that in the fact that the the way the law reads right now, it says instructional time, but it doesn't define what instructional time is. The conclusion that we came to this morning was instructional time means when you're in the classroom setting and there's times that the teachers would, especially in the high school, from what Mr. partial tells me that the teachers uh are asking the students from time to time and also at the uh Raider Academy that they need their phones there to to do some instructional work. And I'm I think with with what uh Miss Beth is saying is that even even if they are having quote unquote free time in class, they don't need to have that phone

045out. It needs to be put away. And I know we talked about this morning about the teacher being sure to be on base with us. Uh you can't have one teacher in one class saying, "Well, you know, if you want to take them out, you can take them out. Just don't let them just don't be talking on them or whatever the case may be." There needs to be something set up and the teachers understand, hey, this is this is a cell phone policy. If they're not being used for instruction, they're not to be out in the classroom or not to be on. That that's my philosophy about it. Well, it's really unfair to your other teachers, especially when you get to the high school level and the ninth grade academy because I don't know how

046many times I would hear when I was teaching, well, so and so teacher lets me have them out. They're really cool. So, it puts teachers who who honor the rules into the category of not being cool. and the other teachers who don't honor them, well, those are the cool teachers. And that's not fair. That's not fair to those other teachers. So, that's just my opinion. On the uh I'm I'm going to let Mr. Shore speak, but first on the uh definition of that. Yes, sir. I I I get a different one. When you Google, when you Google and you basically Google instructional time, it's anytime the child is under the supervision or supervision or instruction of the child, right? Well, are we not supervising them in lunch? Are we not supervising them in between classes?

047So, there is and I think we had that discussion. I think I left it up to everybody to come back with an answer what they thought instructional time was by this one. And so that could be looked at two different ways as far as what instructional is because the law that come out basically said you're going to stop. You you can't have them. So it is a ban. And then the the uh I had another point, but I'll get to it later. I'm I'm gonna let Mr. Shore speak. He's been patient. I I think that Miss Yench is is correct that first of all, if it's a policy, we have to follow the policy. And that means all teachers have to follow that policy. You are completely correct. Secondly, it does have to become a

048hardship. I hate to say that on the parent if we're not going to seize the phone. And I agree with Mr. Northcot. Seizing the phone for the remainder of the day shouldn't be a problem whatsoever because you're giving it back to them. But then if it works out that it gets to number four, number five, however you want to work it, ban that phone. They they've been given the warnings. They know what it is. And if it's found, it is collected again. Call the parents again. You have to come pick it up by 3:00 and it's it's on the parent. Once again, that that's going to start creating that hardship, but the hardship was put on by their child. It's not by the school system. It's by their child. They've been given the chance. They

049understand. The parents been notified several times, but we're not seizing a phone that way. We're banning it. They could they could call whoever they want to at home, but it's not in our care. And if the parents don't pick it up, that's on them. Uh but make them they have to come and pick it up. That was that was the point I wanted to make that I forgot. We are sitting here making a decision in which you three, four are going to have to enforce in your schools. So, you know, like I said in the last meeting, we're big enough if we're going to make this decision and force y'all to have to do that. We've got to stand behind y'all and give the support. The entire administration, every every every one of us have

050to stick together and we have to back you through this and support it and and I recommend that that actually take place as well. I know I will. And uh you know, I did want to say that. Okay. Do y'all have a problem? I mean, is is cell phones a problem at the high school? I think it depends on who you ask. Um, I think there are sometimes we're trying to fix something that doesn't need to be fixed. No. No. I I Well, you got to state law says you have to have a policy, but No, you got to have a policy that bans them. Well, unless ban them. If that's it, then we don't need to be discussing. That's that's that's what it says in the in the law that you ban them completely.

051Uh pretty much unless it's unless why are we even here? Which is that's we've got the policy. No, we've and that's why we put the first the first uh statement as our original policy read. That's why we put that into the this policy right now. We're just talking about the offenses. We're just trying to come up with the offenses because we knew we had to do that on the first part. Well, if they're banned, there wouldn't be any offenses. you know, they didn't bring them to, you know, the only offense would be if they brought to school, you'd take it, give tell them, you know, do the same thing. Well, even even if they're banned, just because you say they're banned doesn't mean they're going to not bring them. And that's what we're trying to

052do is come up with the fences if they do and they use them. And we didn't get so harsh in our policy to say we're banning them. They better not touch our property. We said out of sight, out of mind. That way they do have them on their person, but they don't necessarily have them out videoing fights in between lunch or so really doing things or they're banning phones. In other words, you're saying we're banning phones the same as guns are banned. So you're not going to let a person carry a gun? No. No. That's not what that policy that's not what's in there says. says they're the students may possess personal comm communication devices and personal electronic devices so long as such devices are turned off and stored in backpacks, purchase purses. That's what

053the policy says. Yeah. What the law says is you cannot have these out during instructional time unless unless a teacher requests them for instructional for an active instructional. That's what the law says. So the law pretty much says or Yeah. The law pretty much says out of sight, out of mind unless the teacher requested. So the out of sight and out of mind. Yes, we could have said no, they just can't even come on our property. But we didn't. We said you can have them, but keep them out of sight and out of mind. Keep them off. Put them in your purse. Put them in your locker. Use any tool you can. Don't have them out in class. And you know, I think the general consensus the last time was try not to include them

054in so much instruction and don't encourage. So we're not saying the kids can't bring them into the school. We're just saying you can't be using them. If you're banning them, you can't bring them in the school because you can't bring freedom. We're not banning them. It's not saying I don't know. I don't know how I'm not it's not there's I mean you're not I mean the law is saying you're not going to take your phone out if you get done early in class or you're in lunch depending on the interpretation of instructional time. You're not going to take your phone out and be tick- tocking and Facebooking and calling people and texting your mom and dad and all that good stuff. That's what the law is saying. So it's not technically a ban. It's just

055a ban on usage that our teachers or teachers won't. It's a ban on usage. Yeah. Ban on usage. Right. What else? Not a ban on the phone per se. It's a ban on usage. What I take from this is that students during instructional time, which is, I guess, to be defined. During instructional time, students will only have the phone out when asked by the teacher for whatever activity that might be. Um, I have teachers in my building that never ask students to get their phones out because they choose to do activities that would not include that. I have other teachers who most day well most might not be fair. Many days have students utilize those for an actual instructional activity. I don't mean uh, you know, you can have them out if you're finished with

056your work. I mean an actual activity. Um, but I take from this that students will not be able to have their phone out during instructional time just because just because I'm finished with my homework, just because we haven't started class yet. Uh, just because they will not be able to do that, right? That that's the way I understand it. It's a ban on the usage, not necessarily the device. A ban on the usage unless the teacher request. Now, Mr. Mr. Parsley, that would mean that the teacher had to request it and it's not like a kid comes up and says, "I'm through with my work. Can I get my phone out?" It would be something that would be the whole classroom instruction. I interpret this as a student would not be able to get the

057phone out simply because they're finished and they ask nicely to the teacher. They would not be able to do that. Now teachers have teachers use differentiated instruction for their classes. Uh you have sometimes levels uh of students at at different grade levels uh with with different competencies and students at times are doing different activities in class. So theoretically there could be a group of five here on this side of the room doing one activity, another group here, another group here and maybe they rotate every five minutes. We we we do those sort of things, but but generally, no. There would be no I'm finished. Can I get my phone out? That that should not occur. I'm Robert's left the building right now. Um and I'm I'm not uh saying that Google's right or wrong. Sometimes

058I don't pay a lot of attention to Google, but I'm going to a a superintendent's meeting tomorrow where they're supposed to go over all these new laws that would have bearing on school systems. And one of my questions is to ask what, and of course, Mr. Northcot knows this, I'm sure, from his stuff, the legislature makes up these things sometimes, and they keep it as gray as they can, and they don't define what instructional time. We're arguing with you again, Robert, u what instructional time means. So, I want to find out from from our schoolboard attorneys what their interpretation is of instructional time. And I think that's part of the question right now that we're not sure what the answer is. Uh if if we if we play with Google, Google's right, but I'm not

059sure Google knows what this situation's all about. Well, right, Mr. Northcott. I would agree that Well, but that would also be something he might could elaborate on to make to make uh things more difficult is in one section of the code instructional time could be defined as this and another section is defined as that and so without a definition it does kind of leave you up in the air on what that means. Does that mean in the classroom or does that mean anytime you're under between eight and and three? I I don't know. you know, the the uh and you know, you might say with with the law that we've looked at um mentioning students um who have um emergency plans and things like that, students have IEPs, uh that include, you know, having access

060uh doing that, you know, you know, maybe it does suggest here that instructional time is simply when you are in the classroom. It It makes me wonder why it would even mention, you know, students with IEPs and things like that if it's, you know, if every student could have it during instructional. Does that make sense? Well, but I think we went through that the last time and Mr. West Muller commented on that because a lot of times if if they have those type plans and and designations that th those are used continuously like like the people that have have uh diabetes and have the sensor on their arm where they continuously have to keep track things of that nature and they use those. So that's why the law gave a lot of variance for that.

061But I still don't think that defined right instructional time or while you're in the care custody and control because while the while the kids I mean from 7 to 3:30 that kid or three that kid is in the care custody and control of C County Board of Education. Can I say everything as far as the public safety concerned and I think which is in large part what has driven this law being passed. If I'm a kid with ill intent and you take my phone away for the 50 minutes or an hour that I'm in class, but give it back to me for 10 minutes in between classes, an hour for lunch, whatever my ill intent is, I can do in that 10 minutes or that hour. So, it kind of guts the law if if

062you're just giving them back and forth access to it. What's the point of it? Uh, from a public safety standpoint. So, I will interject that I I don't think it answers the question statutoily, what do they mean? But I can see how it just absolutely undermines the intent of the law. If it's anything other than the entire time they're under the roof while instruction's going on. I think lots of times things bleed into the school day that happen after school and in the evenings. You know, we've had the new law passed about that. And uh many things that do happen happen after hours, too. And we can't stop that either. Sure. Okay. This I just checked on this instructional time in Tennessee. And it says uh what is considered instructional time definition, amount of time

063during which students receive instruction from a classroom teacher in a school context. And I think the one I sent said the same thing or under the direction and this says just a teacher under the direction of a teacher or staff. I think it staff and what I sent I would I would different argue with No, that's what we're here for. Um the law says authorizes a teacher to allow students to use wireless communication device for educational purposes during instructional time. which tells me the instructional time is during when they're in in class. That's high having instruction. That's logical because that's logical because the teacher that that teacher is not necessarily with the student in the hallway although they are under our supervision and we have people in the hallways that classroom teacher would not necessarily

064be there. And then it goes on to say what's an example of instructional time. It says instructional time refers to the period allocated for teaching and learning activities in a school or educational setting. A typical example is a 50-minute math class period where the teacher instructs students on specific topic and students actively participate in learning activities. So to me instructional time is when they're with that class. So interpreting this I think there's two different ways to look at this. you can be distinguishing between school hours and non-school hours. So, um you know, you can have your phone during extracurricular activities while you're watching a basketball game, but you can't have it from 8 to 3 while school's going on. Um or it can be distinguishing from 8 to three between being in the classroom in

065a formal teaching setting versus walking down the hallway or lunch. and the law to me reading it just isn't clear on which way they're trying to distinguish that. And so there's two different ways to go at this and both of them are logical. Um but I just think that this is one of those areas that they're probably going to have to reddraft the law a little bit next year to clarify. I I just don't think they've given you direction to know that the way it's written right now. Miss Melissa was notified that uh from TSBA that there are some actual amendments rolling through right now and just as soon as TSBA figures out what those amendments are, which may very well entail some things of those that you've described that would clarify and more direct

066the answer the answer on that because you know I'm like you. I I kind of know just from the people I know what they were talking about when this law came about mostly stem from the Antioch shooting where they had a lot of phone communication during that day to open the doors and get that stuff going and things of that nature and then next thing you know they're pushing this house bill through to ban them in there. So allowing not here in this classroom, this math class, but go to your locker during class change and you can text and do and video and whatever negates the whole aspect of where you're trying to cut that communication to the outside world or enter school. You're trying to cut that communication off during the day and keep

067that attention on school. That's that's that's my attention. That's my feeling and that's that's just where I feel on this. That's what it's designed to do. From a legal standpoint, when there's ambiguity in the law, you go and then look at the legislative intent. And where you get that legislative intent is by looking at the debates while the bill was being considered and what was the proponent of the bill promoting. So when he's up in front of committee or u or wherever it is that he is presenting the bill for passage um he's explaining the purpose of the bill, what they're hoping to accomplish and that type of stuff. So this is all online the videos. You can go on the general assembly website and you can watch the videos of the uh presentation of

068the bills and all the different committees and you can maybe get some direction from watching those as to what was the intent behind instructional time. There may be some explanation of it there. That's the only thing I know to tell you because this is it is it is very ambiguous as to what that means. And and just to to kind of move move this forward, I think we you know, we we did the same discussion the last meeting and that's where we all agreed that interjecting, you know, because we still marked some stuff out of even our existing policy and and and kind of went through that that I think we're there at that point to where that's kind of a that's kind of something that like he said is going to come down and

069probably amendments that we're going to have to change anyways. That's going to come at some point. Right now, what we're trying to do is develop the base policy that I bet you will be changing before school starts next year. Anyways, so you know our biggest our biggest thing when we when they the state starts defining instructional time, the state starts defining if teachers are really allowed to allow usage just because kind of things will get clarified. Uh, you know, I think our task here today to close this, at least have a policy to move forward with because we're not changing ourselves one bit with the with what we put in here to begin with. We're still using what we've used since 2011, minus one sentence, half of one sentence since we've used since 2011. All

070we're doing now is defining in policy the offenses. So, I think if we moved into the offenses and we just stick to offenses, what do we want our first offense to be? And that's that's where I'm going to sit here and just take notes and hear the consistence of first offense. If we can agree on that, we'll move forward. And if you feel like sitting here, y'all are done with me. I do have some other things I can be doing. I do have I have one question, Robert, before he uh Miss Yinch does have one more question, but you're welcome to stay as long as you want to, and you're welcome to get up and leave whenever you want to. All right, we've talked about we've talked about the possibility of problems with hanging on

071to the phone as far as lawsuits if something happened. But isn't there also as the law states right now, isn't there also possibility of lawsuits if some of these situations like Antioch happens and we have not banned those phones to sufficient degree? Absolutely. You've got a very specific mandate from the general assembly from to enact a policy with the intent to try to mitigate the possibility of those things happening. And if you fail to adopt an appropriate policy, that can bring some large liability on uh the school system in the county. So, yes, absolutely. Thank you. Anybody else got anything from Mr. Northcot? And let's move to offense number one. Thank y'all. Anything else from me ever on anything, let me know. I'm happy to help. Thank you. Well, thank you, sir. Thank you for

072coming. I'm come by and visit you. Anything. Hadn't been there in a while. Yeah. Thank you, Greg. Okay. I'm I'm gonna try to move. Yeah. Yeah. Right now, I'm I'm going to stick to offenses. We'll get instruction. Yeah. We'll we'll get that and I'm sure the state will be more than glad to define it before long. Anyways, right here it says in Tennessee, the Department of Education defines instructional time as the amount of time students are expected to be engaged in classroom learning activities for grades 1 through 12. This is a minimum of six and a half hours per day and kindergarten four hours. So, they've got to be an instructional time six and a half hours whenever that and how long is the day? It's uh it's the the school day 7:48 7:45 to

0733:15. So So you're proposing that we would give them the phone 2 hours a day? No, but what I'm saying is it's not the whole day is considered instructional time if Okay. So So do you give them the phone for two hours a day? No, I'm not saying I'm just saying that's what the definition of instructional time is in by the department Tennessee Department of Education and that's not the int are we are we okay with the statement we put into the policy to have a policy right now. Okay. Okay. So I think we know that instructional time is not all day according to that. Okay. Six. It's got to be six and a half hours and that would be like those increments of time that that children are being taught directly. Don't I don't

074think we need to be in business every morning and give them back every afternoon. That's I agree. A lot of I know Dr. Stevens was talking about the pouches. It was going to cost them something like $30,000 to buy pouches for all the students they had in their school system. That's just Well, we hope they don't bring them out. Look at discipline right now. What we're going to do with them. There you go. Thank you. That's where they got them or not. First offense. Let's round Let's roundroin this right here. First offense, Jimmy, what do you got? First offense. What's your opinion? Honestly, I like what's here um that Warren County does. Device collected and the fence is documented. Um so a one day confiscation. Okay. And you just document that. So one day, one

075day or till the end of day. Till the end of the day. Yep. End of day on number one. End of day. Leave it between you and the student. First offense. So, so between you and the student meaning the administrator and the student or the teacher and the student. I think administrator I think administration think it would come to the office like I think everybody in this room agrees administrator ought to be in every one of them and the parents should be notified in every instance I believe. And I agree with that too. Parent needs to be notified. That's that's not a bad idea because you start letting them know as well. Then you're passing that liability of notification off. Yes, we do confiscate till the end of the day and three days of lunch

076detention and notify a parent on the first offense. When you notify the parent, are you asking them to come pick up the phone or notify them? No. The child takes the phone home. I notify them of what's occurred and the child's phone stays in the office till the end of the day. They pick it up and the next day they do three days of lunch detention. Okay. So, between you two on first offense, the only difference is notifying the parent, right? No, he doesn't do lunch detention. He doesn't do lunch detention, but you do first offense. You do lunch? Yes, ma'am. Okay. I like We're pretty simple. We We follow the policy. You scare them poor little kids to death and they don't never do it again. We follow the policy as it's written. We

077out of sight, out of mind. They put keep them in the backpack. If they get them out, then we do first defense. We always call the parent. Parents notified when they come pick it from the office and then they come get it. If they get there that day, that's they do. If they don't, they don't. Or if they get there at like, you know, one because that's when they can get there, that's when I get back to Okay. So, you take it up the first time. Yes. And then we But I call I always call parent. So, all three of you take them up. All three of you call the parent. So, the difference is uh lunch attention. Yeah. I'm the hard field one. So that's lunch then. Okay. Well, no. What What if the

078You don't send them Do you send them home at the end of the day with the children? Pardon? What? No. The only You send them home with with the student at the end of the day, but you don't parent picks it up there. Kid picks it up there. We do have Paul. So the the kid the kid picks it up at the end of the day now. Now so we got three kids pick up, one parent pick up. No, we get paired picked up first time from citizenship points for not following the policy. This is the current electronic policy that we have and we take two points from it for not following the policy and parent. Okay. It seems like everything's similar. We could get this, you know, everybody's doing kind of the same thing.

079Everybody's doing kind of the same. I'm trying to pick out the differences and right now the only difference I see is parent versus kids. One over here parents does and the the uh you do I can't I do lunch detention and we can do that. That's not a problem. Or I can change. So I mean that's So we're doing lunch detention now. I don't have any. We're back. Let's just leave it the same. Let's in my opinion secondary can just do the confiscation. So now we're at end of day. Yep. Yep. End of day. Parents are notified. Yes. Kid can pick up. Yes. Robert, let me give you this piece of paper. I've got I've got yours right here. Yeah, I've got it, too. But I'm just I'm also following on the actual policy that

080we wrote so that I know what's everybody's the same to that except Leah. Your kid your kid doesn't the kid doesn't pick it up. But that's kind of different in elementary citizenship points taken and then we call the parent the parent comes get it and and those children are younger and not as responsible. That's what I think. How if how if how would you feel in the elementary setting if you followed the same thing? You take it out but you let the kid have it back at the end of the day. You still call the parent. and you don't get in citizen. She's going to let the kid take it home. Okay. So, Freda, we have we have done end of day kid picks up, parents are notified for first defense. Am I forgetting anything?

081How about detention? The lunch detention. Lunch detention. Both of you. Lunch detention. Detention. You don't I'm fine with that. He's going to do it. I'm fine with that. Do y'all do any of that? They're little. Yeah. I mean, I hate putting them, you know, other things. I mean, I always had to sit by myself in lunch in elementary, but that's different. You know, one point, one thing we could discuss, and I I don't know if we need to get into this depth. I don't know if we need to be in the depth of determining how many days of lunch detention. U be by school. I I don't know if that needs to be by school. Maybe it does. I Let's get us a first offense. And when we get a first defense, I think we

082could really second. Okay, we got the first done here. Yeah, let's roll to the second one. Well, the only thing we haven't added to first is a lunch detention if we're going to do that or we are. Say y'all's all good with that. We all are doing it is what we decided. I'm okay with that. But elementary is not doing a lunch detention. In lie of lunch detention, she's doing two points. That's what I'm doing for elementary. Can they not do it? Can they not do lunch detention? Okay. I mean, it would be a bunch of mean old [Laughter] Kelvin. Everybody's the same. Got the same thing. It's not that difficult being mean to them babies. What do you What do you have on the first offense? Well, so so we we do a return,

083you know, return to the student. we talk to a parent and um we do lunch detention but we're not doing three days of lunch detention. So I mean maybe that's a point of discussion or or maybe that's a school decision you know on the number of days of that. Offense is third offense they go to ISD for one day on second offense. Yeah, just just my just my opinion. I think on the first offense, I think a day of lunch detention. I don't have an issue with splitting. Uh that's for secondary. Well, she's that. So, we're she is fine with one day of lunch. She's good with lunch. All right. So, we're going to So, first offense systemwide one day. Okay. Lunch. All right. Mr. Chair, are we going down exactly what And just that's

084what I'm doing right now is I'm just writing them in the columns. Okay. Uh now I've run out of room. Get me another sheet here to write on. Uh so second offense would be three days of lunch detention then. I think that's okay. So second offense we're going to do three days. Now we're still going to confiscate for the day. Yes. And notify parent. All right. and notify parent. But is this where we make the parent come get the phone? Yes. On the second offense. On the second offense, parent has to pick it up at the end. Start getting painful or they're not going to I agree. They're not going to follow through with the parent to pick it up on the first defense or do you want No. So give it back to the

085child. Y I I mean I'm all for the parent to pick it up. Okay. I'm I'm fine with that. It's fine. You okay with that? First or second? Second. Second. Okay. So, second offense were three days, lunch, confiscate, parent pickup. Obviously, you're going to notify the parent because pick it up. Yeah, I'm doing the same thing. Parent pickup and then uh and that's still end of day, right? End of day. Okay. All right. Third. Why don't we not do the second yet? What's the second pen? What's the second penalty? Three days lunch detention. Three days lunch detention. Yes. And parent pickup at the end of the day instead of the confiscating the parent. Then the parents then you the parents been notified twice, the kids been notified twice, but it took the parent to come

086get the phone. So you're painting a picture on number two. On number two. Third, collect and return end of day parent pickup one day of in school detention. Okay. You may have different thoughts. No, that's fine with me. Fine. So, did you say parent pickup again, Paul? Okay. End of day. You said one day. End of day. You know, one day one day in school detention. Yeah. Okay. Okay. So, we're going to drop three days of lunch detention and move to a day of inschool. Well, or two or three three days of lunch detention three days. No, one day one day, one day of ISD, Robert on third offense. Now, it says here with Warren County that students not allowed to bring the device back for the rest of the year. Okay, let's see here.

087All right. You're going to confiscate. You're going to notify the parent. Well, the parent's going to have to pick up, right, for the third time. Also, pick up. This is easy stuff to do at the end of the day, right? Mhm. Okay. Now, we're dropping lunch and we're moving toward ISD, correct? which is the more severe which is the more severe plan rather than that 25 all days in school suspension. So, you're moving to more severe. However, uh, okay, the Warren County third offense doesn't show. We do four. I say fourth offense would be when you take the phone up for the rest of the year. They do. Yeah. I think I think once we get to there, we'll talk about that. Yeah. Once we get to four. Right now on three the one day

088y'all are proposing one day of inschool detention. I could see because this is a third offense. We could do more than I one day of ISD. I could see that we could do three days of ISD. Like this this is not this is you're going to have to be serious. Well, also we we only we have very few third offenses. Yes, that is. So if you make it to three if you make it stiff when you get to third time's a charm, buddy. Yeah, that's true. Okay. Three days. Three days. Three days in number three. Number three. So, confiscate parent pickup end of day. Yes. Three days ISD. Yes. Now, I think we ought to end with a fourth and above. Okay. Just take the phone away. Huh? Yeah. Yeah. I think we ought to

089go with a fourth and above that uh confiscate parent pickup. Uh, do we want to stay with the end of the day or keep it a day or two? I I don't think we keep it a day or two. I don't like keeping them. Yeah. Every Nobody likes keeping them for the liability of it, right? But I do think by then they should be end of day back. So, confiscate parent pickup end of day. Uh phone uh banned from campus. banned from campus. In school building, not allowed on campus. Allowed. Not allowed school. Inside the building. I like that. Not inside. I like that. Inside the school building. Oh yeah, I agree. Phone not allowed inside the school building rest of year. And on that third offense, I like the parking privileges on the third

090one like Warren County has because by that point you've got a parent they have to write. Then you're going to have to re Yeah. But then you're going to have to refund their money back because of the permit they buy. It bring it brings several issues to get. Yeah, I think that'd be enough. Do you have to refund them if they broken a rule like that? No, I don't think you would have to refund them, but now I just I think it's easier to deal with the cell phone issue and argue with a parent than your kids not driving to school. Well, that's true. When they paid for a permit, I think you're going to have a lot more headache out. I think you're talking about the just the parking spot, though, right? Here's the

091only place you going to have that problem. Yeah, we don't have that. You got a few sometimes, but you don't charge. If if it's important here that we be uniform in what we do, then there doesn't need to be anything related to parking in the parking lot here. Another point I'll make, which doesn't mean it couldn't be this way, but uh there are students who get banned from parking in our parking lot. We do that due to parking offenses. In in other words, if anything occurs out in the parking lot, right? You know, that's a potential consequence. Escape, parent pickup, end of day, phone not allowed on school the rest of the year. Uh, do you get into ISD? Yeah. I don't know. That's what I was going to say. Well, we could actually in

092four in four plus we could sidestep here just a little bit and have a first, second, third, and fourth of the fourth and above when it comes to discussion of ISD. You could you could start out the first, second, third, and fourth. I agree with that. Do do a f like on the first when you get to four the first time it'd be five days and then 10 days and then 15 something like that. Okay. You know, now elementary is going to run to a problem with this. If we have four and above, we do these two anyways. Then we have four subcategories that the first of the fourth day, you know, I don't know why she couldn't. See what I'm saying? Take away privileges at the elementary level. That that would be appropriate. Yeah,

093I agree. Instead of elementary does not have in school detention. Yeah, there's not somebody hired to do that. So, they actually run into some problems when it comes to school det. I never have. That's what I'm saying. You're not probably not going to get to that point maybe, but that would be and and that's also something that I mean, we all know this is a trial. We're going to have to live it once we develop it and see if it works. It's just if you were wanting all grade levels to be the same, elementary would not be able to to pull that one, right? That that would be moot point because she said that's never happened. And you could just put in takeaway privileges for elementary. Miss Parsley, how many kids would you guess have

094a phone in your building? I was going to ask no idea because we never have a problem with them getting it out. Scare them poor kitties. Keep it in your bag. We have great coverage out there anyway. So yeah, there is no sales service. That's the truth. That's true. So your question there there's not a whole lot. There are some, but we're talking about there's very few at the fifth grade level probably. Yeah. More in the fifth grade level. So on four, we are at confiscate parent pickup end of day, right? Regardless of any of the four, they're banned sub subsides. Phone not allowed inside the school building because you're getting you're getting it. Look, you're done for the rest of the year. Don't let me catch you again. If we do the first time

095is 5 days, second days, second time is 10 days, 15 days and so on. Okay. I also liking what they have here in Warren County's I think this is under third offense restriction of attendance at school sponsored activities. I don't know. So I don't social probation. What we call that is social probation which we utilize for lots of misbehaviors on multiple offenses. Well, I agree to that. I agree with Miss Yench that and I agree with that idea ideology but make it against the parents not the student. They can't come to the football game. Oh yeah, Robert. Okay. Elementary has we we have a citizenship point. Yeah. They start with a hundred and if they get below a certain average then they lose their field trip. So yeah, I remember all that. That could be

096your fourth offense. That could be your fourth offense. I got to make a few. that low. Miss Parsley, don't forget you're doing this for all six elementaryaries. So, they all do it different in that sense. There's six of us. Yeah. But once we adopt this, they'll all be the same. Yes. And if they I know there's other elements away. I'm going to uh Go ahead, Mr. Paul. Well, I I was going to make another comment about social probation. U some examples of what we use that for. or if a student gets into a fight, they automatically go on social probation. What that means is they are not eligible to go to our dances. They're not eligible to participate in athletic or club activities or uh fine arts activities. Now, that doesn't mean school day classes.

097It means evening things. Um and we put them on social probation for a time. What we do is set a time period that they are on social probation and we give them a time to review that and if we have not had additional issues, they can be removed from social probation. Um, we do that for if there's a fight. We do that if a student accumulates too many unexcused absences from school. And uh I I tell you what, it it that really works well with the unexcused absences because students want to be able to go to the homecoming dance. they won't be able to go to the prom. And unfortunately, occasionally we have a student or two that are not able to do that because they accumulate so many. But I'll tell you this, we

098we make clear to these students, here's where you stand with your attendance. If you get to this number, you will be on social probation. And so that they all know where they are. But unfortunately, it still happens occasionally. Well, we just named uh four plus on on on offense four and then one, two, three, and four at five, 10, 15, and 20 days of ISD. If we just simply added a number five and put social social probation in 20 days ISD. Yeah, that's our worst so far. I mean, I guess Yeah, and a suggestion. Yeah, but look the rest. Hey, Freda, you get to violate the policy. 1 2 3 4 5 6 7 8 nine times. Nine times before you get that bad. Now, one one thing that we find and I think Miss

099Sellers does it the same way. The maximum number of inschool detention days that we have done is 15. Is 15. And and that is because we we feel like if a student misses any more than that, the best environment for them is going to be an alternative school environment, right? And you're looking at almost a month of school because when they are in in school detention, there's not a teacher. Now, it's not that they don't receive any help, but we're relying on removing them from classroom teachers going by there during planning and things like that. At the alternative school, they have teachers. I got you covered then. How about this? Uh four number one. Oh, wait. Oh, okay. First time you violate number four. It's five. It's five days. Okay. The second time 10 days.

100Third time 15. Fourth, you got a car. Social probation and alternative school. I got it. We're done with you. Gotcha. We don't have alternative school. Now, Leah, never going to get Leah. You don't have this apply to you. Leah, you don't have any consequences to deal. You're done. I put citizenship. Yeah. I think she Yeah. Well, well, we're we're Yeah. Okay. Let me reeread these and tell Somebody catch me if I got off. Okay. First offense. Yes. Period. End of day, student gets it back. Parents notified. One day lunch detention. Second offense, three days lunch detention. Confiscate the phone until the end of the day. The parent has to pick it up. Obviously, the parent is notified because they had to pick it up. Third offense, confiscate, parent pickup, end of day, three days, ISD.

101All right. on number four first time uh is confiscate parent pickup end of day phone not allowed inside the school building the rest of the year number one's 5 days ISD right uh same thing on the next except 10 days same day on the next except 15 then our ultimate most serious punishment possible for those who cannot get The hint after eight times is social probation and alternative school. However, we don't have alternative school in elementary or social or social probation. Can you do that? Well, your social probation could be considered as field trips and extra. It could be like the point. Yeah. forfeit of remaining points. Maybe we have to put a little note down there that elementary with the exception of elementary, right? This applies to everybody. All this applies to everybody on

102the school system with that area with the exception of elementary. You know, another point is uh when students are assigned to the alternative to the cost center, they are not able to be on another school campus anyway. So, they cannot partic participate in extracurriculars. I I'm going to suggest that and we could discuss it or not, but I I feel like consistent with what we do at the high school, students are placed on social probation for other things that happen repeatedly. And I really feel like it would be appropriate for that social probation, not being able to do the the extracurriculars to take place prior to when we're currently saying it's going to. Um I it looks like but but I don't know how you all feel. I mean but I feel like you mean

103they should have way before then that's exactly what I'm saying. I mean third maybe a fourth third I can go with that but third okay we can add the social probation added to the third continue to happen maybe where you've got five days in school and then just when you get to the fourth what if we did that Paul just when you get to the fourth all of them get you know even with the because you can't bring the phone for the remainder of the year that's why it's social I mean it's similar to so when you get to number four you get to number probation. You're going to have social probation for any of those offenses. Any Yeah. Okay. Is that okay, Paul? Yeah. And if it if the behavior continues, you're not going

104to be ever I mean, you're not you're not going to get back. What would elementary do? Field trip. Field trip. That would be their that would be considered social probation, right? Social event like that. So, what about the behavior contract that Warren County does? Can you do a behavior contract between student and the parent? We tried that once and it was a total a total disaster. Okay. Yeah. I mean, you know, certain parent, you know, the same parents would agree, but you get alternative school is our final. Yes. That's okay. All right. Let me read mine back. Okay. or I can read it to be on record and then we can have a motion to such because we're basically accepting the provided draft with these that I'll read off again offenses plugged together is what

105we're going to create as our policy and then we'll do a motion and I'll read those off. Right. Uh I think that's where we are is at the point now I think we have completed this to the point to have something to start with. Uh I would entertain a motion that accepts the draft policy we were all given of 6.312 with exception of the noted offenses from the from that draft and interjecting the offenses as we have just sat here and discussed. Beginning with beginning with the first offense is confiscation till the end of day. The student can get the phone back. The parent is notified and one day lunch detention. The second offense is confiscated. The parent can pick up the phone at the end of day as they'll be notified to and three

106days lunch detention. The third offense is confiscate the phone. The parent picks it up the end of day. 3 days of ISD. Fourth offense is an automatic social probation. Confiscate the phone the parent pick up at the end of the day. The phone is not allowed inside the school building the rest of the year. The first time when you hit number four is also includes five days in school detention. The second time 10 days, the third time 15 days, and the fourth time is the charm of alternative school. And I think I read that out properly to everybody. If they nodded their head, make I'll accept the motion as such. That's in under social probation. So, I'll entertain a motion as such. I I So, I still have a problem with the 5 days, 10

107days, 15 days. I mean, when by the time a kid gets to that point, they hardly been to school in a regular classroom. So say that again, Miss She ain't Chuck didn't hear you. Well, when you do five days, then you do 10 days, then you do 15 days before you go to alternate school, they hardly been in the classroom that year, you know, and I just really am concerned at that point about whether they're even going to pass. Well, I guess there's no other consequence. I mean, we only have lunch detention and ISD. So, if we're we would just have to decide not to give them a consequence then. I mean, I don't have an alternative school quicker if like Well, we already have like seven spots for my school and you have 11.

10811 is what I want. I have eight. So, it it can't be utilized as much. So, we're going to have to put it we're going to have to scatter down. Not really an option. There's always corporal punishment, but we can argue about that one other day. Well, that's another day. No run in the end. I will say this, Mr. Chair. Um, I know we've talked a lot about cell phones specifically, but in my mind, we're also talking about smartwatches, right? And those other devices that can that can create the disturbance in the learning process. I mean, I'm assuming and I think that's why this kind of appears to be a little bit lenient until multiple times. That gives because it could be more than one device. I mean, the first time could be a cell

109phone, second time it could be a water. First and second, in my opinion, first and second is not really harsh at all. I would agree with you. It's not really harsh at all. So, that gives plenty of time to define those gadgets and gigs. Uhhuh. Before we start getting into stiffer penalties because by then parents and child all should understand what we're talking about, right? So, those are kind of lenient to get to that point. We we will just need to make very clear that those watches can't be visible. I mean, you know, same as cell phone. Yeah. Just like cell. So, okay. So, we're still on where I was what I read. We just put Do I need to read that again? Smart watches and headphones because no kid should be with a headphone.

110They like those. Freda telling them how to do their test. Things in their ears. You'd be telling them how to do their test, right? Could Mr. Chair, I'll make a motion that we accept a policy u that's been drafted here with the offenses that you have read through. Okay. Uh do do I need to read these back to anyone else? It's on record. I don't really want to. So motion has been made by Mr. Jimmy Anderson. I'll second that. And Mr. Cordell has seconded. Uh is there any actual discussion? Okay. I think it's great that it's uniform on the the fifth one. They go to we have alternative school there. Uh no, it's still in students. Alternative school right here, but I'll give it to you here. Okay. It is, but but we know that

111that's not applicable for our elementary students. I hope we have this policy revised before it ever gets to the point an elementary kid has made it that far in this. Okay. Any more discussion? Nope. I Mr. Jimmy is a I I Miss Parsley's eye. Uh I I Mr. Parsley, Miss Beth, I Mr. Cordell, I Miss Jones, I and I will vote I. So that is passed seven to zero. Mr. Chairman, a question. Marshley, about how many students do you guesstimate at the elementary school have a cell phone? Not many at all. I don't know because they leave them in their backpack and we don't have a problem with that. And if it is, it's more or less than third, fourth, fifth. Okay. I figure it's fourth or fifth. Yes. It's been just a little over

112an hour. Can is everybody okay with about five minutes to run to the restroom or something? And and then let's get back and we're going to knock these others out that we put off the last time. We're going to I promise we're going to do it Welcome back, folks. We're going to continue here and we're going to jump to item number 12, uh, policy 4.214, use of artificial intelligence programs. And there should be a sheet. That's what's in front of you. Okay. Kind of right there. There's yours. And you got a copy. Get a copy. and then I'm going to turn this over to Mr. Damewood to explain this. Okay, Mr. Chairman, thank you as I watch my levels. All right, so this is pretty much done. Uh the AI policy is in line with

113what the state TS or the TSBA uh model was. I took theirs and every time we mention something, I marked it out. So, I'm covering everything that's in the TSBA policy. And I wrote it as this way because I literally want to take and cut and paste this one and put it in the RUP. So, they'll be they'll mirror each other. So, what's in the RUP will be exactly what this is. So, that's why it's written more in a handbook style rather than a policy style. But it doesn't really matter from a grammatical standpoint because we have several of those type of policies. Anyway, so if you just want to read through it and if you have any questions, I will be glad to entertain those. I think he we have seen these. I know

114I've I have reviewed them. Uh well now the AI policy I did change it some to match this a little better. Yes. But in the RUP, it's it's a little different, but it's basically it's just rewarded to make a little bit more grammatical sense. And the use of AI to help correct grammar in this may or may not have been done. Yeah. I like how you put that. Yes. uh just just off top of the hand uh I don't see any changes or issues and I think anything that would be would be u grammatical it basically just an outline and that's for those people that are listening it says that we follow all state and federal laws we respect uh personal privacy for students and staff staff are supposed to model responsible use students are

115not allowed to use it for cheating, but all students are allowed to use AI at appropriate levels and with the teacher's permission. And that uh proper use of AI is supposed to be taught to students before they uh um go through AI. I don't think so. Oh, I guess it is. Oh, it's just [Music] Please silence all digital devices. I set on my phone tracker and it did that. Anyway, I guess I'm too big for these chairs. Anyway, uh so that's what that pretty much does. Any questions? Unless anybody's got any questions for Mr. Mr. Damewood. Uh, I'd like to accept a motion to approve item number 12 as presented by Mr. Damewood. I'll make a motion that we accept it as presented by Mr. Damewood. That motion's been made by Mr. Anderson to accept.

116I'll second. Miss Parsley has seconded. Is there any further discussion? What? Not we're not to that yet. We're not. You're thinking about the acceptable use policy. That's what's going to be the next. This is just the AI policy. Yeah, we're on the AI. Understood. So, this what we're Okay. Well, they are somewhat similar. Anything further? Um, Mr. Anderson, I Miss Parsley. I uh Miss Jones, I Miss Y. Hi, Mr. Cordell. Hi, Mr. Parsley. Hi. All right, I'll go I that is seven to zero passes. Item 12 is complete. Let's jump to 15. That is the responsible use policy. This is the same one basically that we had last year and principles remember that there was a uh a a requirement that everybody go through the online registration. One reason why this is timely is so

117that Dr. Cornelius can get this as part of the online registration. That's what's important. And we didn't have once everybody figured out that everybody meant business that they had to do the online registration, things went a lot smoother. So that's something that hopefully they learned that from last year and they will be a lot quicker at doing this. So anyway, if you go through it, the only things that are different are what are in red with the exception of the AI policy because I cut and pasted this one into that one. that won't be read, but that's all ex it's exactly what we just agreed to. So, if you go through the only real changes that I did were under the personal devices. I don't know if have you talked about any of those yet

118just for a few minutes. And what I tried to do was make it as generic as possible. So, whatever you guys came up with on the policy, it would work. So, that's why that's all that is. Okay. It doesn't have anything about consequences. It just says phones can be used, but everything has to be in accordance with school policy. So, you know, whatever that is, that's that's why what I did there. And then going on, oh, so the AI section is just the same as ever. Then the one other thing I had to change was on the permission slip, the parent permission form. I wanted to specifically say that Coffee County School District is going to maintain a Google Workspace account for students just to make sure that name Google was in was in this

119permission. So they understood that. And the next thing uh we had to add voice. If you recall, Dr. blessing mentioned this that all of a sudden we had a test where they had to have a voice and we didn't have the word specifically voice. So that's pretty much what that was and I just rewrote it to be a little bit better down there at the bottom. And that is the only changes that were made to this. [Music] And b same thing on the digital parent guardian form. Make sure that Google workspace was mentioned. And I don't know what uh I've read the permission slip and the CCSS coffee. I don't know. I just cleared that up. That's just a little bit of different grammatical stuff. So that took care of all that. And you might

120wonder why there's there was some philosophy that I talked about when I rewrote this last year. Why is it all on one policy? And this was what uh Miss West Morland was talking about. There was I saw it would be better to put both acceptable uses into one policy so the stu the teachers or the staff could see what students had to do and students could see what staff were supposed to do since it's all in the same policy. We don't have to have separate ones. And that way we can get rid of both of those policies, the student agreement and the staff agreement and then put it all in one. The only thing that's different is there's a staff shine sign sheet and a student one. Of course, the staff one's not included in

121online registration, but the way presented is going to one. Yeah. Well, yes. Well, that's what it was last year. Yeah, that's I just in case somebody had a question while there's while we're getting rid of those other two, they've been combined into one. We didn't do that last year. We just left those two as part of the policy. Okay. If anyone has any questions for Mr. Damewood or would like to make a motion, I make a motion that we accept the student responsible use policy. And what all does this cover, Mr. What? What? This covers every human being. That's No, I'm trying to put it into a motion. Oh, acceptable responsible use policy. Okay. I uh move that we accept the responsible use policy as presented by Mr. D. Okay. Do we have a second?

122Well, th this kind I get I don't know exactly how that works. This would replace this. I mean just and and maybe you want to add and replaces whatever policy numbers she has there. I don't I don't right. And there should be two of them because one was staff and one was student. 4.461 and 4.462. Is that correct? Yes. What was the that was probably the was that the the artificial intelligence that was the AI. Okay. So it will replace the AI all three policies. Um, I don't I don't think it No, the state the state requires a specific AI policy. Yeah. So, we're going to leave that one. So, the RU here will replace the 4.46 and 4.46. Yes. Same principle as why we have to have a phone policy even though we have

123a phone policy in the responsible use policy. So, your motion would be to accept the the uh RUP policy as presented by Mr. Damewood, replacing current policy 4.461 and 4.4062. All right, that sounds right to me. All right, I'll start it again. Um, I make the motion that we accept the RUP policy as presented by Mr. Dwood, which will replace the 4.461 and the 4.462 policy. Great. Is there a second? I'll second. All right. Been seconded. Anything else to discuss? All right. Mr. Anderson, I. Miss Parsley. Hi. Uh, Mr. Parsley. Hi. Miss Yench. Hi. Mr. Cordell. Hi. Miss Jones. Hi. And chair's eye. That's seven to zero. That is complete. And that also takes care of agenda item 16 because it is now moved because we have removed that policy. Oh, replaced. So that took

124care of 16. So okay, uh item number two, agenda item number two, the promotion and retention. We are kicking that one till we can get the the shared policy presented to everybody. The one with changes because everybody has one. It's not got any of the changes in there for consideration. Uh I don't mind. Do we have to accept this artificial intelligence? See, we did that before we did this last one. You made a motion for Oh, goodness. I need to go eat supper. Well, I'm I'm trying to I'm trying to hurry. So, the only thing that changed on the promotion and retention that we had was it was and for after the student and for the 504 andor the So is something that was made I don't have that I have my my changes of

125the promotion and retention was large and then this needs to say state assessment. I got to find what I did with my stuff. Freda, would you dig in my stuff? Did you take my papers? No, I I got that right there. Did you take my papers? this one. No, I had them laying out here and then I put them away. Uh, cuz we were moving. That's what Mr. D was sitting front. We just went. No, this ain't them. That's the I couldn't have eaten them. Did you? There we are. They changed in red. They don't have these. They don't have this. That was what you were. Yeah, but they don't have them. Oh, I just the uh just the way to which I can it's only one if y'all want to. It's only one sentence

126in a certain pl or a little paragraph small paragraph in the place. I can I can go over that. We can get it over with. So, we'll just go on right here to number two. Uh policy 4.603 promotion and retention. Uh I think you all have that uh model policy. Uh the changes I think that were kind of just automatically put in here was in the first section uh line three. Uh it was IEP and or 504 team. I think we scratched that out and went to IEP 504 team and or ILP if applicable. I think that was the only change there. Uh the only the next change is down on line 27. Uh screening scratch out or monitoring and put in or state assessment are released. So it was inserting state assessment and scratching

127off at the end. Uh and these policies here, these have been gone through by the uh supervisors here in the office. Yes. So M and Dr. Blessing, they they're the ones that have went through. Good. Thank you, Melissa. On page three of five, there was a change on line eight. Uh the director of schools/designee inserting design shall develop procedures to ensure appropriate recordkeeping of students who are retained. Uh the next was line 12 uh in parentheses receiving a performance level rating of met expectations or exceeded expectations. Uh striking out on track or mastered and putting in terms in which we fully understand here. Uh then I believe the last change to this was yes that is correct is down on page three uh five line 27 uh putting in an F section F is in

128Frank uh but I believe do y'all have that in y'all's now yeah that's coming from the new TSBA beginning with a 22 2023 2024 school year. Yes. So I think that in there so that are those are the only changes to this uh which was interjecting that law in F there page 305 and then changing the language and changing the languages that we described in the first parts. Uh, if there's no be number two, I already wrote a number two. Motion and retention. Robert, did you mention on line 25 on page four that they took out that directly to the Department of Education in the new policy? Page four. I didn't see nothing in red here on the appeals for what line on the appeal section on the old one. It was line 25. Trying

129to see where it is on the new one. 23 maybe. Well, it was inserting the days and I think it's 10 business days. Is that what you're talking about? Where nothing was in this model policy? Oh, it's down here on one on number two. Uh where they could may appeal this decision. Ours said directly to the Department of Education, but the new one just says in accordance with state law. So, you just have to take out the directly to the Department of Education. Well, what we're doing is making these changes as noted to our current policy, right? So, do we want our current policy to change from the Department of Education in accordance with state law? That is that is in our current, right? So, it just depends. Theirs theirs just says state law. Ours

130says the Department of Education in accordance with state law. That was just a chain. I didn't I didn't see it. I didn't know it as a chain. It's a difference. Yeah, it's a difference between because we're not accepting the model policy. We're amending the current policy. So that would entail a motion being made to accept the changes to our current policy of 4.603 as described and noted that we all have I think I'm right. I'll make that motion, Mr. Chair. Mr. Anderson has made the motion. Is there a second? I'll second. Second. Any further discussion? Seeing none, Mr. Anderson. Hi, Miss Parsley. Hi, Miss Jones. I uh Miss YHCH. Hi, uh Mr. Cordell. Hi. Uh I was not here and I'm an I. That is six to zero. Passes. Okay. So, that is done. All

131right. Our next one will be policy 1.106 and policy 1.107 code of ethics. I got to pull that up. Okay. I do not think 107. Uh that is board member com 107 is board member conflicts of interest. We've combined two. Huh? I don't think I do. Yes, I do. Well, I've got one from Ben Toria. I don't have one from that. Okay. So, of these two, your code of ethics, uh, board of education code of ethics and board member conflict of interest, we received a email to reiterate. Uh, the board changed these two policies in September of 2023. That is 1.106 and in October of 2023, 1.107 107 after the you email you are referencing was sent. Policy 1.106 deals with acceptance of gifts in voting and non- voting matters for board members. Policy 1.107

132deals with conflicts of interest in voting matters. Those are the major differences between the two. But sometimes individuals think those issues are covered by one policy. We always want boards to know there is a difference between the two and the actions that result in a violation of each policy. Acceptance of gifts under the code of ethics can occur at any time and applies to everyone in the district board and staff. Conflicts of interest policy is addressing board members and board member actions while voting on items during a board meeting. Uh don't think there's any issues with this. I think that was just a kind of a review if anybody has any changes on these two policies they're recommending. Uh because it's time we do have to review these every year and it's probably a good

133time that we do reiterate and make sure we all kind of recognize those and people in YouTube land are watching. And uh I don't uh I've read through both of these countless times for different things. Uh I'm perfectly fine with the way both of these policies currently read. Uh if there's anything anyone has a question about or issue with, now is the time. Otherwise, we can just call these as reviewed and accept them as is to stay in the book and stay in place and move ahead. Make a motion accepted as is. Okay, I'll second that, Miss Jones and Mr. Cordell. All right, motion's been made and seconded. Is there any further discussion? Nope. Uh, Miss Parsley. Hi, Mr. Anderson. Hi, Miss Y. Hi, Mr. Cordell. Hi, Miss Jones. I and the chair's eye. That's

134six to zero. Stays as is and been reiterated and been checked. All right. Number four, that is policy 6.701 and TSBA. You should have a copy of TSBA's model which is called 2.601 which is fundraising activities. Oh boy. Uh I got to get back in line here. Okay. Uh we do have fundraising policy. Yeah. First, TSBA thought we did not have a fundraising policy because I think they had received some email contact of some questions about our fundraising policies and the way we do it as if we didn't have it. Well, we do have a fundraising policy and it is 6.701. Uh there is a model policy from TSBA that I think everyone may have. Uh I think our policy I I to my knowledge and to my my effect I don't have any any

135changes there. and adopt. Well, if you read if you read our 6.701, then turn around and look at his 2.601. There's pretty much not any ours actually has a little bit more uh requirements. We have a little bit more control and requirements I think in ours than TSBA's model. I think we this has been reviewed many times before. I think some just because they seen student solicitation considered it wasn't a fundraising policy. We want to take this policy that we have currently and policy. Well, I mean I'm reading our policy numbers and I think that's what happened. Well, what is our section six? Is that student services or is there another section for student solicitations anywhere because that is important. I think that's what if if so the recommendation else we could do that. So

136the recommendation of TSBA is for us to split student solicitations and fundraising activities even though they may be the same policy. He's saying to take adoptive policy. Well, ours ours is pretty much the same thing. I'm not for that. If anyone else wants to make move for such, that is fine. But I think our our fundraising policy has been I've lived by it and we've we've also kind of tuned it to our system a little bit here and uh you know take take a minute kind of look over that and uh Robert could we just only thing we don't have an out oh I'm sorry go ahead could we just change the code take ours and say we're not going to change it to line up with the codes at TSDA and change it to

137a 2.601 and not change the policy and 2.601 goes into fiscal and section two of our it goes into the fiscal aspects. Yes, I I think that'd be a good I think that'd be an okay idea is basically take our 6.701 and just rename it 2.601. Yeah, that seems the simplest. Okay. The only thing that I see that that we don't have in our policy that is in the recommended policy is a a u section on recordkeeping because we've got the we've got the lotteryies, we've got the online fundraising, we got fundraising for non-educational purposes, but I think we have recordeping. Well, but I think we have another policy. I think we have another policy for our record keep just for the record keeping and auditing of school support organizations and and uh boosted funds.

138I think this is all we could do is add that though. It just says the director of schools designation ensure that the appropriate records are maintained for each fundraising activity and shall be responsible. Yeah, that's in collecting and maintaining that's the only thing I see. Yeah, that's in the I do know that that's in our SSO policy, school support organization policy, but I don't have a problem with putting that in the fundraising as well. I think it would be good. I think that'd be a good idea actually. Just add that section taking the uh So, it would be renaming the motion would be renaming our current policy 6.701 to policy 2.601 601 and also interjecting at the end of our policy, the recordkeeping section of the TSBA model policy. Hey, you know what? We've got

139that. It's just not labeled as as you know in in bold as recordkeeping because see, look at number uh on page 303. It says the director of school. Yes, we do have it. It's just not labeled recordkeeping. It is in there in the in the paragraph. We may want to adopt their language though and that way we'll be okay. I think it's because it doesn't say anything about maintaining it and it just says the director of schools auditing these non-educational director of schools or designate so you know to give you a director of schools wouldn't be the only one the one having to do it. Okay. Yeah. I I still like that. So, we'll still we'll still interject. Scratch three. That Yeah, that Okay, I know how to word this now. You ready? A motion

140uh need a motion to uh Good Lord. I'll need a motion to take our current 6.701 policy, rename it 2.601, 601 and scratch out our current lines 3 through five on page three at the end and interject TSBA's model page three of three lines six through nine under the recordkeeping section. I so move about as plain as you can get it. I'll second that. Okay. So, Miss Beth moved and Mr. Cordell seconded. Uh, is there any further discussion? If none, Mr. Anderson, I. Miss Parsley. Hi. Miss Jones. Hi. Miss Y. Hi. Mr. Cordell. Hi. and chair's eye that is six to zero that is done with those changes as noted catch those now number five is policy 3.202 emergency preparedness plan. Uh, I do not see any Wait a minute. That has I have a

141note here that Tanya is reviewing. She reviewed it. She reviewed it. So, we are okay. And do you see there are a few? No, there's not. I don't see any changes whatsoever. Number five. Uh, I would basically need a motion to accept policy 3.202 as is and let it stand. I so move. I'll second it. Seconded by Mr. Anderson. Any discussion? Mr. Anderson. I. Miss Parsley. I. Uh, Miss Jones. Hi. Miss Yench. Hi, Mr. Cordell. Hi. And I'm that is six to zero. That is complete. All right. The next number six is policy 3.218 service animals in district facilities. All right. Uh the way I understand this, you can correct me if I'm wrong, uh our policy is the same as the TSBA model policy except we have an additional section on page one, lines

14219 through 23. And we also have uh we read a little different in lines through 21. Uh and that was a minimum of a no I'm on different I'm on something else. Never mind. The only the only change that we are seeing here between the model policy is interjecting lines 19 through 23 of our current policy. So if those lines can stay in there, then we can just push our 3.218 as reviewed and no changes. You need a You need a motion to accept it as is. I'll make that motion. Motion's been made. Is there a second? I make a second. Miss second. Any further discussion? Uh, Mr. Anderson, hi. Miss Parsley, hi. Uh, Miss Jones, I Miss Y. Hi, Mr. Cordell. Hi. And chair. That's six to zero. We're good with number six. Okay.

143Number seven would be policy 3.5001. That is offer versus serve. Uh I think the only thing recommended here in a change for this policy current policy that we have is on line 19 uh interjecting a minimum of I think that's a huh half half a cup of fruit a half a cup of fruit or vegetables and I didn't write that. And on number Seven, marking out kindergarten. Yeah. Or preK and kindergarten. Yeah. PreK and kindergarten. Line seven, marking out preK and kindergarten. And line 19 interjecting after after offered a half a cup of fruit or vegetables. Minimum of a half a cup fruit or vegetables. So, I'll accept the motion if nobody has any issues with that. I move. Is there a second? I second. Any discussion? Mr. Anderson. Hi, Miss Parsley. Hi, uh, Miss

144Y. Hi, Mr. Cordell. Yeah, Miss Jones. I miss six to nothing. That one is complete. Number seven. All right. Number eight is policy 3.602, workers compensation. Uh, I'm not uh I'm not aware of anything on this one, Miss Melissa. So, on the workers compensation, the only thing on here that's different is this was added by us at the bottom in the event an employee is injured on the job while working for Coffee County School System and the employ to receive workers compensation benefits. The board will pay the difference between the normal or usual salary and the workers compensation benefit payment. The board salary payment shall not exceed onethird of the usual salary of the employee. The payment by the board shall be paid for the employee for the days they are working for workers compensation

145benefits not to exceed 30 days. The board will also continue to pay the individual insurance premium for the employee during the 30 days maximum benefit. If the individual has family coverage, they must pay for the family coverage on a monthly basis, lump sum or payroll deduction. So what this means is when they are getting workers comp, they only are able to receive their uh insurance for 30 days. After that, they're supposed to come up and they pay for their own insurance. Um, also on here, the board takes pays a third of this salary. So, when they're on workers comp, workers comp pays them and gives them money and then they have to send me something. When I turn it around to bookkeeping, they figure it out and pay them. I wonder why we added that.

146I don't know. It's very confusing and it's very hard to keep up with everything. Do all systems pay a third of the salary under workman's comp? Not necessarily. a little bit. I I I don't I know in the business world and on my side, I cannot issue payment for myself and my business to an employee that is on workman's comp. All of their payments and benefits have to come from workman's comp. I can't subsidize. I can't and that's in the business world. I I don't know in the So if they if they can come back to work and they can go on light duty then so say they hurt their back or something like that if we can have them answer their phones or doing something like that then they still receive a portion they

147still receive their pay. So that's the incentive to come back to work. So you're still getting their pay. Yeah. But if they don't come back to work and the doctor takes them off then after 30 days we do not pay them but they receive payments from workers comp right and and that's the way it is in in in the business world when when they are receiving benefit from workman's comp paying their doctor bills whatever and and paying them payments lost wages for not being able to work at all I can't issue anything to them I can't give them I'm not even supposed to give them a little helping hand and and then So they have to take sick leave or um personal leave or something like that when they take off and go to the

148doctor from workers comp. But workers comp also on the back end they pay them the mileage to go to the doctor and things like that. Well, you're not supposed I I don't think I don't think as an employer with with and I I just on the employer side of things when if if I have an employee on workman's comp, workman's comp period is taking them over till they come back to work. So, if they were at work, but workman's comp make them go to a doctor's appointment for a checkup or a followup to make sure they're still in line, then workman's comp is still supposed to be compensating that individual. So, we shouldn't have to pay them or they shouldn't have to use a sick day. Correct. That's But if they want extra supplement, they

149have to take those. But I get yelled at quite a bit. Well, but what do you mean extra supplement? So, if they So, if they So even though workers comp is paying them, if they want to take a sick day, they can take a sick day and they can get extra like they can get that extra money. Well, if they got a if they got a sick day that they took that they're going to get paid for anyways, whether workman's comp was involved or not, that's on that would be on them, right? That would be on them anyways. They're just taking a sick day and getting some of their money for a day they don't have to be there that they're entitled to anyways, right? So, it's not really an extra benefit. That's on them.

150But they don't always see us. It looks like that. I mean, am I missing something? I don't think so. I I I don't think so at all. I I just I want to make sure that I understand something because we have the model policy copy right here, too. So, if we took out those bottom three paragraphs for what we have now, um, sounds like that's going to make Melissa's life a lot easier. But, um, the employee is still going to get compensation from workman's comp during the time that they're having to to miss work. Does that equal the amount that they are normally paid? So what I've been told that it should equal it out because the money that they receive from them they pay no taxes on and so they said that they should

151be able to because I asked I was like what about paying for their insurance and things like that? They're saying they can't afford it and they're like they should have ample money out of there to pay. I mean you do work like in Right. We we got them all the time and and they're basically their check stub is figured basically off their check stub in a 40-hour payment and they get compensated for that. But while they're under workman's comp payments, I cannot pay them a dime more, mess with them with money, and I can't do no more than workman comp allows them to do. If they send them back to work on light duty, then they go back to work on light duty. If that causes them to not meet and not have a position

152for light duty like a an iron worker, there's no such thing as light duty, right? Then we got to we got to usually workman's comp will keep them on until they can get to that point. But of course, all they're going to do is at the end of the year they're going to change my rate through the roof because they paid a bunch out because I didn't have light duty work unless they stood there and guarded the water jug, per se. Yeah. Right. But while they're getting those benefits, we're not even really supposed to have contact with them, right? They're supposed straight to their work. So, I don't know where this come from of, well, we'll pay them more, but no more than onethird of their salary and make up this. They shouldn't be getting

153cut anything anyways, unless I'm missing something on the education side. Well, it looks to me like it hasn't changed. It was issued in first in 2006 and then in 2013, you know, that's the last time anything was changed. I don't know where that and and there's legal references down here, but also these legal references uh model policy, but there's no legal references on are not lining up are not lining up with our current versus the model and what if we have but one employees that want us to give them they want us to pay them and them days for being off. I think you need to talk to your workman's comp provider. I have talked to them and they said you can't pay them when they're on workman's comp. That's what I thought. I mean,

154that's the way it is in mine and they they are absolutely strict. When you're paying when they're paying them, you're out of it. Even if they get to go back to work is on work and they're supposed So if we took these out, then they would bring their release when they come back to paid and they would pay their own insurance or is the board going to elect to pay their insurance for months or uh I believe there is a benefits break now there that would probably be something that we need to discuss is benefits and anything over that because it's just wages that workman's comp affects is lost wages it seems Seems to me that I guess it it could come down to kind of like uh which what is instructional time or is

155not as instructional time is is uh is insurance uh wages or not. Well, it looks to me like this was written specifically for the C County school system because it says, you know, why would you put that in there if if it wasn't something specific that we Oh, yes. We we specifically done this, but I don't that's what I'm saying is I think this is against the law. Time it was missable or something. I don't know. I think this is against the law, right? I think it was shot into our policy as if this is what we need to do and this is how we're going to do it. But I don't think it's legal. That's just me. It's not on the TS, you know, you know, if that was legal that would be put

156in the TSBA policy, right? You would think so. You would think so. So, I don't think it's legal. It may have been a different, but I could be wrong and I'm gonna leave that open because I know my corporate world versus school world is different in places, but I don't know the workman's comp's going to be one of them, but I could be wrong. Robert, should we show this one and uh I'm okay with that with I'm okay with pushing this one till get more information. I have gotten all the information I can. Somebody else. I would shoot this I would shoot this to I would shoot this straight to Ben Torres. Yeah, but what has Ben said? What? No. What did you say? Is this illegal or Yes or no? You know, I What

157about table? I mean, if if if we're not allowed to, you know, if you're not allowed I'm not Why would the school system be allowed? Because we're an employer. I I mean it makes sense to me. I I don't know and and we can push it off to another time, but it sounds like based on our conversation on our current policy, that fourth paragraph, at least that fourth paragraph would need to come out. Yeah, that 9 through 12. And based upon what the board wants to do, if they want to continue to provide insurance or not. Um, yeah, the last paragraph lines 15 through 17 would stay, but lines 9 through 14 would come out. That's that's what I'm understand based on our conversation. That's what it sounds like to me. Our current policy would

158would require the removal of lines 9 through 14. If that be the case, we can push it or we can remove these lines and see where it goes. Well, since you might get feedback from staff, I would make sure that you knew legally what you where you were at. That's fine with me. I mean, we can pull this from right now. We can shoot this to Ben to say, "Dude, is this even legal?" Mhm. So, okay, we're going to pull number eight. Pulled. All right. Number nine. Free to take off with it. What is it? 4.2021 special education class size. Uh, I'd say this take Mr. West Mullen maybe. Yep. The only thing that we had to change on this is we changed the BE to the TA because it's no longer it's no longer

159BEP is TISA. Okay. And then down at the bottom, scratch out lines 13 and 14 and just put no state or federal laws. And when I talked to PSA, they said no longer maintaining this policy. They were no longer maintaining this. Is that is that true? Yes. So, we could just have a vote to remove policy 4.20221 completely from our based on what? Based on legal guidance. Yes. Um the class sizes typically are are based on a lot of times districts make decisions on class sizes. Okay. But if this is referencing special education in general, um we we are well below we try to stay well below what any you know a 1:5 ratio, a 1:10 ratio as we need a policy though in case we increase or get to that point. The the board

160could have the board can elect to have a policy that states, you know, we're going to fall within within Tennessee state guidelines for class sizes. But um and I think that's essentially what that policy says. Yeah. And so basically we're agreeing with the state department that we're going to follow those guidelines. We're not going to have a class with a 1:50 ratio. Okay? We're going to follow their guidelines as they change. So I would ask for a motion to amend our current policy of 4.2021 by just striking out BEP in line four and inserting TISA. Yes. Yeah. Oh, and Mark outlines 13 and 14. Yes. And those will be reviewed every year. So if there's changes that come next year or more guidance, then we can adjust from there. Can I get a motion of

161such? I so moved. All right. Miss Yench. Second. Second. Miss Jones. Any discussion? Mr. Anderson. I. Miss. Parsley. I. Uh Miss Yinch. I. Miss Jones. I And the chair's eye. That is five to zero because we lost one. All right, number nine is done. Quality 4.203 advanced college placement. Uh 14 25 number [Music] 10. Okay. Advanced college placement. It pretty much the same. I think it is just an approval unless somebody has Unless somebody has a uh recommendation to change, I'll take a motion to accept policy 4.203 as re uh reviewed and kick it to next year. I make the motion to accept policy 4.203 as reviewed. All right. Uh get a second. I second, Miss Parsley. All right. Mr. Sanders. Hi. Okay. Miss Parsley. Hi, Miss Jones. Hi, Miss Jen. Hi. And I'm uh

162Yeah. Okay. Five to nothing. That one's done. S is done. Number 11. That is going to be policy 4.204 summer instruction instructional programs. summer instruction programs. I have a note here that we have a great policy currently other than uh I see uh interject after line 13 add summer programs section with date June. What am I missing there? So um on here they asked to um interject the model policy summer programming and put the date of June 1st on here. Okay. Uh after line 13 and scratch out on line 15 maybe be and put maybe. Okay. I think that's needs to happen. And then on lines 20, start at miss, scratch out all the way through lines 21 and add from TSBA. I don't have that. Add from TSBA students are required to attend summer

163program. Add the summer program section talking about courses offered all that. Does everyone see that on the model policy? Yeah. On the back, are you referencing the back under third grade promotion retention law makeup? Is that what you're talking about? Yes, sir. Where it said students shall attend 18 days up to 20 days. Okay. Yes. But back on the front sheet though on lines 21 uh you'd be interjecting that whole summer program section there that is squared off in red. Correct? Yes. Yeah. And then the notes you made Mr. Jimmy on the back. I don't see any issues. Does anyone else see any issues? If not, I'll entertain a motion to accept the changes to R4.204 as described. I so move. Miss Yench, I'll second. Mr. Jimmy, there any discussion? Uh, Mr. Jimmy? I. Miss

164Parsley. I. Miss Jump. I. Miss Y. Hi. And I'm That's five to nothing. That is Congress passes laws late in the day. Number 12. Number number 13. Item number 13. Policy 4.213 family life education. uh have new that is a new policy for us to that's 4.213 is that correct? Yes 4.213 this is a new policy for us to consider. However I think that over at the middle school that um Dr. Anderson has a program over there called Healthy Boundaries. Yes. And it's similar to this right here. Yeah. So, it meets the It meets this. It does meet this. Okay. So, if we did have this policy, you can still continue to do what you're doing. Yes. And others could. And it is it is with an organization that comes in and teaches this. Our

165teachers do not teach that this content. Um, this has been a practice in place for many years. I've sat in on their presentations when I first went there. They do an outstanding job. This just installs a policy 4.213 for us. Is there anywhere that we need to put healthy boundaries in here? I don't think we should because that'll pigeon hole us into using that organization every year. Right. And this this may be amended in the future anyway because isn't there a bill saying that you got to teach that you go you you go to school you get married and then you have a child. I thought that that's what happened to me. Well I mean that there is going there is a debate. I went to school one day woke up and got kids everywhere

166I'm taking school. So well I think I think the state again tried to interject and say we got to teach the order. Yeah. Sometimes that would be nice. You know what? Sometimes teaching order to some is nice. Think of the kids though that were in there that didn't come in that order. Well, that helped the next generation to know the proper order, I'd say. So, this is just me on that one. I can only think of one way babies are made. Freda, no one made order. In order. I just hope they I I just hope they don't make a bill that that you don't get divorced because that would really be a problem. They don't need they don't need any more help. So, this is this is establishing a policy 4.213 titled family life education.

167I'd like to put an age in there. Nowhere in here does it define an age. So, if this is being taught mainly in the middle school, then I'd like to define that as the age I don't think it says age appropriate. And that would be that would depend on the person. I guess the only thing the only thing it says is within state state law. That's I mean there's not a date or an age in there. I'm not sure if this content is covered at the high school. I I don't know if I'm not sure. So it would come down to the Okay. I don't think so. It come down to law recommending that and whatever the law had in it. It's got quite a bit because I printed it off. Okay. Does it does

168the law reference an age? Because if we're noting the law in this policy, then we'd have to follow by the age that the law says. We wouldn't necessarily have stated in our policy. I think mostly it talks about what's acceptable for ages. I don't think it specifically gives age, but when your your people teach it, do they go back to the laws and what's been defined? Because there's a lot that has been defined that is I I I do. So, our our seventh and our eighth graders receive this presentation every year. So, this is not something that we do for our sixth grade. Um, again, that's been practice. That's been the practice since before I came on board there. Uh it seemed appropriate to me. So that's why we continue. It's not a regular class,

169is it? No. No. It's it's three days of instruction from this organization once a year. Once a year. Yep. And this here says provide instruction on prevention of dating violence. You know, that would be older children because they wouldn't be dating in elementary school, right? But like you say, it's not defined. So it says who they may say dating. It's not what I define. Maybe they need to define what dating means. Talking exchanging Valentine. But dating violence that's pretty I mean these are important topics. I'll say that. Yes. I mean, I'm I'm in agreements with the policies, but I do have I do share concern over when we start talking about all this, but and that's why I really would like to put an age because I don't think any of this is appropriate for

170elementary. Um, as long as we've got the principles we've got right now, I don't think it's going to be a problem. But and I think sixth grade I think you've got a buffer there because you got a buffer there because they're just now getting really a lot more freedom to roam about. I'm not saying that they don't need to know, but I don't like putting the school system in a position of doing the teaching at sixth grade. Maybe parents should be and be pushed to, but I don't think the school system should take the liability of teaching then too. Now, by seventh grade, they've done figured out the world and know everything. Yeah, by seventh grade, it's it's wise little better start talking to them. I do like that the parent or guardian can um

171choose not to have off the end or off that, right? And we do have a permission form that we send every year that parents have to mark they choose to or they choose not to. So we could we could accept this policy with one additional revision to start in seventh grade allow the use of this policy in seventh grade of our C county schools if that's what Yes sir questionurriculum I don't think I don't have a bill in front of Would it not be specific? Probably could potentially be written for elementary, but there certain element to do this. There was never But could we still put it in ourselves? Well, as long as long I I would suggest as long as you don't violate the rule that's written. Our fifth graders have a puberty class,

172but they can opt out of it. See, that would fall under that would fall under this policy. So, this policy is allowing that. Okay. So, there's the reason for not having a day sixth graders too, you know. at the end of the year to find the curriculum that they want to use and then all the parents in the policy I think it's written for them to be able to so we we are to the point of just establishing the policy to permit exactly what they do in elementary so it would be a motion to accept the uh to enact the policy 4.213 in the C county schools like to get a motion I'll make that motion Mr. All right, Mr. Anderson. I got a second. Second, Miss Jones. Any discussion? Mr. Anderson, I Miss Parsley.

173I Miss Jones. I Miss Ginch. I And Robert's eye. 345. Five to zero. That is done. 13. Okay. Now 14. Hey, we we're down to two. We're down to two. Uh, policy number 14 is policy 4.30 extracurricular activities. Oh man, we've got somebody wrote a bunch of stuff. Lord, I don't see any changes from our policy to theirs. inner. Okay. Why is intercolastic athletics in here? Okay. Actually, just adding things to what we already have. One and three. You have one and three. Somebody put changes in here. uh basically took the extracurricular activities model from TSBA and we have we have several differences but the biggest being on number one the board shall initially approve extracurricular activities at the district level to ensure proper support supervision but then they well that's just an example the

174board would approve the creation of a new volleyball program or the ability for students to create a 4H club within the district. I think the fact that they put them in, they highlighted them just means that this is just like you say examples. It's not really I don't think that's necessarily to be labeled in policy. Right. Right. Yeah. Okay. The only thing I see is they separated number three and made it two separate ones. I kind of don't like and I think that's why I've just been given this uh intercolastic athletics uh shall be administered as part of the regular school program and shall be principal's responsibilities but in extracurricular activities they're kind of grouping that with clubs and other things of board approval. So I think I did have a heavier discussion. I think

175I picked that out. I believe I believe I picked that out because we do have another policy in our system about intercolastic athletics and the extracurricular there was there are some spots in the extracurricular activities that circumvent some things in in the athletics and the athletics circumvent some things in the extracurricular activities. They're wiping each other out. And I y'all may not have that on the uh extracurricular activities. I I don't have no changes. I don't see any changes that I have anywhere uh on extracurricular activities other than we do have and maybe we just put intercolastic athletics on our next chore and we'll provide a copy of this one this extracurricular because the extracurricular could probably in my opinion stay the way it is because I don't see no changes. Uh so we can

176make a motion on it to just keep going with it but I would like to make sure 4.301. Make sure it goes on the next policy meeting. So number [Music] 14, I would need a motion to just move on as reviewed unless anyone has any changes or recommendations. That's 4.30. Make a motion to keep policy 430 as is. Motion's been made. Second. I'll second it. Miss Parsley. Any discussion? Mr. Anderson. I. Miss. Parsley. I. Uh, Miss Yinch. I. Miss. Jones. I to three or five to zero. We're going to finish this, y'all. We just got one more, haven't we? Yep. One more. That's item number 17. That is policy 4.501, school volunteers. This ought to be easy. But watch, there's 19 emails, is there? Okay, good. Uh, student. No, I'm in it. Wait a minute.

177Y'all were able to get ahead of me. If anybody sees anything, go ahead and speak. Well, the the last line on the new policy, the director of school shall develop procedures to require the appropriate background checks for volunteers. And that's not in our I think they're requiring background checks for any of the parents that do any volunteering now. I think that's taking place already, isn't it? Well, at the middle school, I can tell you the only time we have volunteers at at our day that we call Raider Fest. So, it's kind of like a carnival, if you will, during the day that happens at the end of the first quarter. It's the only time that we have someone any parents coming in and volunteering. We have our raptor system that we have there that does

178a check for sex offender registry. Um that kind of thing. So everyone runs through that. But that's the only check that we have um taking place for our our parents that are coming in and volunteering on that day. What do you have? We have the Raptor system as well and I know Hickerson does. I think we're the only two elementary schools that have it. So, not all elementary schools have a raptor to do that. I know I talked to Dr. Clark about volunteers one day and he said that uh one of the reasons they didn't have them was because they had to have the background checks and that got expensive. So, well, and I I just want to I want to say that I know you know I understand wholeheartedly about getting volunteers. However, I

179don't know what I would do if I asked for a volunteer to come help and I had them around kids and they weren't supposed to be around kids, right? I don't know what I'd do to myself. You know what I mean? I just So, you've got an unimaginable fear here with an unimaginable wish that all the volunteers in the world could help. So, we got to find a we got to find a line there. We got five minutes. We're gonna finish this. Do we have anybody that's that's considered a volunteer that's not getting any compensation like a coach or something? Are there any? No, if they're a volunteer coach, they're free, right? Well, then wouldn't they fit under this? They are required. They are required have background. Yes. Yes. Okay. That's part of that process.

180What we're talking about this goes school volunteers would be any coach that's any coach that is uh doing that without compensation. Well, it includes them, but we're talking about this policy is everybody that comes even even somebody come helps during the day, but coaches are they're included in this, but they but already they have to have background checks anyways. We're not doing that of people that come in and help on Raider Fest. Correct. And things of that nature, but we are coaches that are around them more often. Correct. We'll have parents that come in and they help like book fair. They're right there with teachers and they're in supervision of of staff members. Been in the system for a while. It doesn't involve the director in any of this. I like the model policy on

181that because it says on here that it the volunteers must be approved by the principal and shall serve under the supervision and direction of the professional personnel in the school. I mean, I like that part. Well, but the whole thing we're talking about, huh? If coaches are included, so that's giving a principal the right to have a parent come in as a coach as long as they as long as they get a background check. They do that now. As long as they pass their background check, yes, they're allowed to help coach for free. But you're not going to get many. Correct. That'll come in and coach. That used to be unlawful, but I guess they've changed it. What? Coaches coaching for free. Volunteers. They No, we I know whenever I was in the school system,

182you can you not allowed to have a parent as a coach unless they were a employee of you'll never have a head coach. It'll never be a named position or a position. But it was restricted then. that it's changed. Well, you're not going to have you're not going to have you won't have a volunteer head coach. Oh, no. Of football because there is a position that has to be filled within our system. But a volunteer position can just be created as somebody just volunteers to help make sure the kids get fed before games, right? But if they're going to do that and be with the team on the daily, but they have to go through the background check to be that volunteer. That's current. Yeah. Well, the the the first line in our policy is

183the board endorses a volunteer program in the schools and authorizes principles to develop a volunteer program for school. That's not in this. No, none of our the way we're treating the way we're treating coaches, volunteer coaches, is the way the model policy is. Okay. down to your last sentence where the director or someone, you know, they'll do a background check. So, do we want to adopt? If you adopt that, then we're going to make volunteers for raider day have to have a background before they can help. Okay. Or parents for the book fair is going to have to have back background check before they can help. Our moms that come in and now you have uh Raptor. Yeah, we do too. And they do too at the middle school. It's where they give them their

184driver's license as soon as they get there and it does a quick scan and lets them know. So that's considered to me a background check. Yeah, it does check them when that it says well it says appropriate background check. So that works that could be considered as appropriate because they're doing a quick scan to see if they show up on a registry or something of that nature. You guys have to pay for that? Yes, it's an annual fee that we pay. Probably should be at every one of those schools. No ma'am. I wonder if we need to the board needs to Mr. Chair. Yes sir. If you recall from our safety meeting yes that system was something I don't go into it too much but we were talking about that for the whole school so

185it might become to yeah so we could go with the model policy and that would streamline everything. Yeah that word appropriate leads you know what is appropriate for the position you're going to be in. So, so we can uh keep what we have or we can go with the moment. That is our two choices or whatever. Make a choice. Let me know. It's been three hours, but man, we just normal. This would not this would not be requiring like our moms who come in and help with book fairs to like do a background check. Would it we adopted that? But I know we need I agree we need procedures but would it be so in depth that they would have to go get the background check? I think that's what we're talking about is that

186that word appropriate and and the systems that we have at our school they're going to take care of that for you. Now not all schools have that. Correct. But they need to do, you know, one thing that that even a PR and a principal is going to do this is take into account due diligence. Yes. They're going to make sure if they know them, they know them. They don't, they don't. Right. Exactly. And I like the the TSBA one because it puts some responsibility on the director of schools. Yes. Will develop procedures to require it. So it would that way it's not just the principal that's that took the Okay. that you might say. All I need is a motion. So, which one are we motioning for? Uh, what was the Whoever wants to make

187a motion for the new or the old. Miss Jones, you want to make a motion? Uh, yeah. I'll make a motion that we accept the TSBA policy for school volunteers. That way, we're covered. Miss Jones has made a mo motion to uh accept TSBA's model 4.501. Is there a second? I'll second it. Miss Y. Any discussion? Mr. Jimmy. I. Miss Barsley. Hi. Uh, Miss Yench. I. Miss Jones. Hi. And chair. And you know I have nothing. And that said that something look at the program, you know, every school. Yes. Maybe something school board. That concludes our 17 agenda items. I want to thank y'all because it took two meetings to get these completed, but we just got them done and we won't do this again. I promise.