Coffee County School Board Meeting

0012025 meeting of the Coffee County Board of Education. Welcome to everybody here that sits in person and all our fans out there in YouTube land wherever they may be. So, um we want to get going here with uh prayer and Mr. Hanser. If you would bow with me, please. Our dear most gracious heavenly father, we want to thank you for this day that you've given us dear Lord. We want to thank you for the many blessings that you have bestowed upon us. We want to thank you for this school system, for our teachers, for our uh people that are our bus drivers and everybody that basically that uh has anything to do with getting our kids into our school systems and watching over them. Dear Lord, we pray that you will go with us tonight

002through this meeting, watch over us, care for us on our way home, but we be careful. Give you all the praise in thy name. Amen. Amen. Amen. Amen. All right. Stand for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Tonight we have um our student ambassadors are Ava Macintosh and Olivia Vincent who have both been here before. And uh Ava was the uh was the recipient of the board scholarship and I know that Ava and Olivia both got multiple awards at awards day last week. So I lost count on on all the awards they got. So uh so congratulations and and thanks for coming and you know

003doing one last round with us here at the at the board meeting. So all right. So, our recognition tonight is first up we want to have Coffee County High School girls basketball and then we have Coffee County High School uh DECA. So, Dr. Powell or it's my privilege tonight to honor a group of girls that I've been watching for the last four or five years or so in some cases some of them this year. But this is our Coffee County Lady Raiders high school basketball team. I want to introduce coach Joeat Cope and he's going to come up and introduce the girls. So ladies, if he introduces you, come up here and up front. We'll go from there. Okay, Coach Cop. Thank you very much, Dr. Pal. Uh, thank you very much, board, for recognizing

004us. A very special bunch of young ladies who has uh made Coffee County very proud. I'll bring them up here and I'll tell you a little bit about what they've accomplished uh over the last few seasons. Uh, Adeline Clark, Haley [Applause] Harris, Lily Mur, Anden [Applause] Selvog, Kase Morgan, JD Nadoula, Lily Duke, Morgan [Applause] Spears, Ella Arnold. Ella's also playing in the region finals. Oh, tomorrow at Paige in softball. So, multiport athlete. Natalie Barnes. Now, our three seniors, Ava Mintosh, Olivia [Applause] Vincent, Shana Ganon, and we also have Coach Anita Ganon. Okay. To tell you a little bit about this bunch, I'll be real quick. I know you guys got a lot of stuff on the agenda tonight. Uh but uh back-to-back state tournaments. Uh this senior bunch here uh has never lost a district

005home game or no, a district game period, home or away. Uh they're part of eight straight district championships. Uh back-to-back region championships. the first time in five on five history in Coffee County one was this year they broke it. Last year they set the school record for wins with 33 wins. It took them one year to break it. This year they had 34 wins. So just uh if you were at awards day the other day, uh you can see how special they were, too. Shana's got a full scholarship to Southern Indiana. Uh Olivia's going to Lipscom University. Ava turned down a a scholarship to play college basketball, but still had many awards. She's pursuing her education at uh Tennessee Tech. And one of the things I'm most proud of, every senior that has graduated in

006our program the last eight years is either enrolled in college or have already earned their degree. So that's just uh hats off to Coffee County Education and what it means. Okay. Thank you guys very much for all your support. We sure appreciate you. Thank you. Congratulations. [Applause] Thank you ladies. Thank you ladies. See you next fall. Wow. And we have um Coffee County High School DECA. Is that sir? Coffee County High School DECA. Yeah. Why? Yes, ma'am. Be dangerous giving me the microphone. Um I'm Angela Prader and I am the DECA advisor at Coffee County High School. I've been the DECA adviser for 23 years. Took over after the illustrious Mr. David Fisk when he retired in O2. Uh but tonight I have with me Riley Clark. Raleigh is uh my DECA president and she

007has also taken us to international career development conference competition for the past two years in the area of sports and entertainment marketing. It's a very hard competition to be in with DECA and for her to earn it two years in a row is a great accomplishment. [Applause] Thank you. Thank you. Congrats. All right. Now, we have the uh call to order. There is no public comment tonight. So, um, we will have the, uh, principal report and I know we got a few of them here tonight. I always pictur them in the back of the room arm wrestling to see who has to go first, but I wanted to invite you all to our awards day program that is next Tuesday. Uh we will begin with our sixth grade. Sixth grade will be at 8:15. Our

008seventh graders will be at 9:30. And then our eighth grade awards promotion program will be at 10:45. So all of you are welcome to attend those awards programs. That's next Tuesday. Okay. All right. It's the end of the year. There's thousands of things happening. So, I just thought I would mention that. But if you certainly have any questions for me, I'd be glad to answer them. Thank you. Okay. Thank you. Thank you. Good evening. So, elementary, we have a lot of things going on. Uh we finished our state testing. So we were glad that to get that behind us. Um we had the our fifth graders visit the middle school and had a tour of the middle school and to see what that was all about and what they're what's coming up for them. They

009always enjoy that. We also had the fifth grade countywide field drag day which is organized by Miss Tanya Gardner back there and that's always that's a really fun thing. They it's rained on them but they still have fun. It doesn't matter. But that was a big day. Um, our kindergarten and first grade had Mother's Day tea. That has become one of our largest parent involvement activities. They It's wonderful. They really enjoy it. And then our second grade had a Mother's Day brunch. And we had a lot of turnout for that as well. Um, lemonade day is Thursday, so we will be set up at the library and at Jefferson. So, come visit us and buy some lemonade. That's a fun day. The kids learn how to uh do business and run business and how to

010set up business. Uh we had our senior walk at Deerfield and each year we have more and more seniors it seems like to come. The longer Deerfield is there the more we have come see us. So we're excited to uh welcome them. Uh right after the senior walk we had the middle school band and choir perform for us and they are really great. It was very it's nice to see the middle school and the seniors all the in the elementary schools to come back and our elementary school students can see where they are going to be going and all the opportunities that they have. Um, our rewards day is for our first, second, third, and fourth students are on the 20th and it starts at 8:45 if you'd like to come. Our prek graduation is

011on the 21st. It's at 8:30. Our kindergarten graduation is at 9:30 and our fifth grade graduation is at 1. So, we'd like to invite you all to come if you'd like to have a chance. Thank you. Thank you. Thank you, Mr. Pson. Good afternoon. Um, I can talk about any number of things. Um it's I call it that time of year at the high school uh where you go home in the evening and you you you're planning for the next day because there are things going on every day that are a little bit out of the ordinary. Um we had yearbook day yesterday and um yearbook looks great this year. We're very pleased with it. Um we give our students you know uh time to look at those yearbooks, sign those yearbooks a little bit

012on yearbook day and uh again it went very well. Uh students of course going through the halls you still see those things around. Students are carrying those around and you know some of them are at home and some of them are still with students this week. Uh today we also hosted the ninth graders in our building. Each year around this time we bring them in. We talk with them for 10 or 15 minutes uh about the school and then we do a fairly quick tour because they are you know having their school day over at Raider Academy. uh our student government association. Uh we divide them into groups and uh those young men and women uh walk those ninth grade students around and basically show them around and explain uh what some areas of the

013building are. They talk about some of our clubs and these two young ladies here were were some of those uh students that gave those tours today. That went very well. The ninth graders came over in four groups. There were groups of around a hundred each I, you know, look, give or take. and uh they they were gone by around lunchtime. Um we begin semester exams this Friday and that will start in the afternoon with our seventh period exam. So we've we've had lots of testing over the past few weeks. End of course tests. We've had state dual credit exams. We've got local dual credit exams that have occurred. Uh and we've got AP testing that has gone on for the last several days. and it goes on through Friday of this week. Um, and the

014way those tests are set up, um, you know, we do our best, not we don't ring bells during that time. Um, we do our hall changes, uh, by the clock rather than according to a bail system. And so, it's been quite a while since I've heard a bail in our building uh, with all the testing that's going on. But again, semester exams will start this Friday with seventh period. We'll take two of those each day on Monday, Tuesday, and Wednesday of next week. And uh, of course, our commencement is at 700 p.m. next Friday night. Uh, Miss Katrina Wright is our assistant principal that coordinates, uh, graduation and she does a fabulous job with that. She's done that for many years and um, I don't know what I would do without her. Uh, she keeps

015me up to date with what's going on. She asked for my advice with a few things, but she's done it for so many years. Uh she's got it. And you know, we do things a little bit different, you might say, every year. A wrinkle that we added uh last year. I know Mr. Morris over there knows uh we started uh busing our senior graduates into Cardon Gerald. Um and so we drive them from the high school. It's sort of a last bus ride, you might say, for for those students and uh they get to pull into not quite a packed house yet, but filling up at Cardon Gerald Field. And so, and it's it's an exciting time for them. Uh but again, we're just we've got a lot of planning going for graduation at this

016time. Uh I believe that's all I really have to share. We do have some other things going on that I know our ambassadors will cover. Any questions for me? Thank you. Mr. Parson. All right. At this time, uh, we have call for intent. Um, if there are no objections, I would like to move agenda item nine to the consent agenda. That is surplus items. And, uh, that rarely gets any comment. And so, and because I know everybody's chomping to get at the all the budget amendments. So, uh, um, that'll speed things up a little bit. So any objections to that? So consider the budget uh or the uh agenda amended to remove item nine and put it on the consent agenda. Um all right. So um with that change any Mr. Balor, excuse me just

017a minute. Can I introduce our student ambassadors? They were not really aware they were supposed to be here except be recognized as a lady raiders. Oh. And they've got things that they had already planned for. So, if it's May I introduce those young ladies and they can tell you what they want to tell you, if anything, and then you can let them go if you don't mind. Okay. Well, yeah, we usually keep them to the end, but Olivia Vson, stand up, Olivia, so they can see you again. And Ava Mintosh. And these are student ambassadors. They were supposed to have been here, I think, couple of three meetings ago, but something come up and I think they had a a game that they weren't uh aware of or something happened. But anyway, they're with us

018tonight and we certainly appreciate them being with us. Do y'all have anything you want to tell the board? Either one of you. Come up to the m if you don't mind. I know I know you girls don't mind talking because I've heard you. And I think you should give us a little rundown on what your career plans are after after high school, too. So, okay. Well, I'm a I serve as the treasurer for the student government. Um, my plans after high school, I plan to attend at Tennessee Tech and major in biology with a pre-ysical therapy degree. And I plan to become a physical therapist with that, obviously. And, uh, um, my name is Olivia Vincent. I plan to attend Lipkcom University to play basketball. Um, I also plan to, uh, major in education and

019hopefully I can be become a teacher at the high school one day. Great. Great. Thank you. These are two of the best young ladies you've ever run across. I'll tell you, they're they're fine, outstanding ladies. They've contributed a whole lot to Central High School, the three years that they've been there. And uh we certainly appreciate what they've done for the program, not only the academics, but also for the athletic programs. Thank you ladies. Y'all are welcome to leave if you'd like. Thank you. We won't make you make you stick around to the end. That's not fair. That's right. Thank you, ladies. Thank you. All right. At this point, uh I need a uh a motion to approve the the agenda and the minutes the agenda as amended. Mr. Chair, I'll make that motion. Okay. Motion

020and Mr. Cordell. Any discussion? That uh let's start with Mr. I I I answer I Jones Matthews I and uh I will vote I that passes 820 to zero. So um and for the record we do have a quorum tonight. Um Miss Peacock Hajj is is not here tonight. So, uh, she had a conflict, but we do have a quorum for the record. So, the first item on the agenda is the director's contract. And this is for all intents and purposes the same contract we approved um uh last month with the changes that we removed the residency requirement for Coffee County and we made a change to the start date of March 31st just to uh make sure that uh Mr. Hardrove has uh coverage on his insurance. It doesn't affect the total payout, that

021type of thing, but but it just helps him out a little bit and it's like one day. So, those are the only changes from the from the contract form that we approved last month. What's up? May you Oh, April, I believe, or March. Was it March we approved it? Maych May 31st. 31st. It It'll be Oh, okay. I'm sorry. I stand corrected. I I was All right. So, it will be May 31st will be the start date. So, yes. Thank you. Um those are the only changes. And so I would need a motion to approve the contract with the with the revisions. And then um if we approve this then after the meeting we will sign the contract and Mr. Hargrove will sign the contract. Uh we'll have to catch up with Miss Hajj uh

022um some someday this week but uh we'll do that. So um so I need a motion to approve the contract as modified. Mr. Chairman, I make that motion. Mr. Cordell, I'll second. And Mr. Yilly. All right. Is there any discussion? The motion is to approve the the contract as modified. So any any discussion? I have a question. Sure. Um under expenses the expenses section. Number one, the board shall pay the director a moving allowance not to exceed $10,000. Are we doing that? I don't He's not moving. I don't think he's moving. No. Okay. So, I was just curious if that needed to stay in there or we can strike that number two also. Yeah. Yeah. Three. Three. I mean, since you took the residency out, I mean, the temporary housing. Is that you? You made

023the motion. If you want to strike it, I'm okay with that. I don't know there's any point, but I you know it the way it's written, it really doesn't make any difference if it stays in. But if the board is more comfortable with striking those things. So um would you um Okay. It's I mean those are those are two moot points. Those are two moot points because at the board's discretion is in there. Um I mean but but if you want to clean it up, we could strike those two out. I mean we'll just have to produce another document before he can sign it tonight. But those are it's it's on record. We've made it on record that those are two move points. So you either way you can do that. I can fix it

024and make it cleaner. Yeah, I agree. Okay. So strike number one and two under expenses. Correct. Yes, please. All right. So, we would need to amend the motion to do that. I'm okay with amending. Well, we would need an amended amendment and we would have to vote on the amendment and then Yeah, I'll I'll rese that amendment. What's that? I'll second that amendment. Okay. So, Mr. Cordell and Mr. Gilly. All right. So, any further changes? All right, let's vote. Mr. Gilly, I Mr. Cordell, I Mr. Hansert, I Jones, I Miss Matthews, I Mr. I chair votes I. That will be eight to nothing on the amendment. And then we go back to the um main motion which is to uh approve the contract and that will be as modified by the amendment. So um uh

025Mr. Cordell I Miss Yench I Mr. Hansert I Jones I massage Oh no massage is not here. Miss Matthews I Mr. I Mr. Gilly I chair votes I that passes 820 to zero. Okay. So we will just make those changes. It does clean it up. So all right Mr. Chair I have a question. Okay. So the first one was to approve the contract striking out number one and number two under expenses. That was the amendment. That was the amendment. Who made the first on that? Excuse me. same one. It was a both us the same time. It was It was the same two. Yeah. So, you got the second on it, Mr. Mhm. Yeah. And on the amendment and both were 8 to zero. All right. Next item on the agenda is theou. Uh that's

026to you, Dr. Powell. Yes, sir. Um, every three years there's an MLOU that comes up between the board of education and the coff county education association who is the representative of our of our majority of our teachers in the school system. Thisou has basically things in it that there were a 14 there was a 14 member team uh seven school administrators and seven uh staff members from various schools in the county. Uh the uhou team brings in things that they would like to see taking place. They're basically it goes back to the old negotiations process except they don't call it that anymore. It's called collaborative conferencing and which we agree upon things and then the board has to approve that. Um Miss Leslie um Aon is the I guess the chief of the teachers association

027and was also the lead person on the negot on theus. uh you had a copy of that that was there was one memoou that was uh started in 2022 and it's a three-year contract with the board. Uh this one would be would be starting in 25 uh excuse me 20 yeah 25 and go through 28. Is that right Leslie? Yes. Okay. Um a lot of these things are already policies. Uh, a lot of them will become basically policies once the board approves them. Um, there's things in here that deal with there's only certain things that can be uh, conferenced with and a lot of them are working conditions and those type things. Uh, in your agendas you have there that you have the dark print items are those that were worked through this year. The

028items that were worked through beginning back in 22 to 25 are in the regular print, so to speak. So, I hope you've taken those and excuse me, looked at them. Uh, if you have any questions about them, uh, when we had the conferencing, each one of these is has gone over quite thoroughly from uh, uh, each person. We meet in here usually an hour and a half or so for, I guess, five or six meetings possibly. And um uh each group or each person in that group has a right to add or take away from the original document that the conference that the association brought into us. Um there has to be a majority vote by both groups, both administrators and the teachers association in order for this to go into the uh collaborative cons

029conferencing contract that y'all will approve. Anything else, Leslie? I need to um You need the only other thing is the uh once we you know it takes a majority vote to get something in theou and then the once the language is written it takes a unanimous vote to go into theou as written. So that means it was a unanimous vote between the teachers and the administrators and we our administrative team was composed of myself uh Mr. Paul Parsha, the high school principal. Uh Dr. Jimmy Anderson, middle school, Dr. Adam Clark, elementary school. Miss uh Leah, uh Parsley from Deerfield Elementary. Who was the other one? Angela Sers. Yes, Miss Angela Sers Academy. And Katrina Wright. Katrina Wright at the high school. Katrina Wright who is the assistant principal and assistant principal at the high school.

030So all levels of our education system were involved in it. Elementary, uh, middle school, Raider Academy, and secondary. And I guess the floor is now open. Mr. Chairman, if you have any questions, uh, either myself or Miss Awan, we'll try to answer those for you. Well, at this point, we would need a motion to approve the theou. Yes, sir. you would need to make a motion to approve theou or or u and as I understand it um and I talked with Chuck Kaggel the other day Leslie the board can the old agenda items that are on there are have already been voted in back 22 the new agenda items you can vote in all of those or part of them if you want to take some of them out you can do that generally speaking

031it comes as a whole because The entire group voted unanimously to present these to the board. So they would be items that would that would go into theou for about a three-year term. Now there is a grievance procedure in it. I hope you read through that. What that means is if something happens, if something's going on inou that um it's being violated, then the teachers not I'm not going to go through the whole process because it's it's quite lengthy. But uh the bottom line will be if it gets back to the board an a grievance, then you would be able to have to be able to tell him why this particular item has not been done uh as such or why it's not being enforced. and uh we talked about some things that that are

032almost impossible, but everybody agreed that we try to work with them and go through them as we need to. And so I guess the floor is open now for questions for either myself. And just as a clarification, motion first, Mr. Kaggel did um uh approve the whole thing. Yes, sir. Mr. Hegel told me that he was actually one of the main writers that originated this collaborative conf conferencing process back when it began. So he was very familiar with it. He has does have a copy of it. He has read it and he sees nothing in there that would be violation of the law that deals with the collaborative conferencing process. All right. So So I guess you need a motion now to approve and then go from there. You have a motion. I make a

033motion that we approve it toou as written. Okay, Miss Jones. I'll second that. Mr. Hansert second. All right. The motion is to approve theou as the collaborative conferencing as written. Do we have discussion? Mr. Chair, Mr. Gilly, the grievance procedures that you were just talking about. Yes. And and there's a couple others in there. The difference between the bold the bold writing and the not bold writing is that new versus the old item. Correct. The bold the bold writing is new. Bold writing is new. The Did Chuck compare versus our policies kind of some of these things to make sure they kind of align and Yes, sir. He's looked at them. They're all they're all legal under the law at this point in time. Okay. So, but but these these the grievance procedures posted in

034theouou align with our policy basically. Yes. because it's of course the first line is to talk with your immediate supervisor whether that be the principal or your supervisor and then if it doesn't get clarified there then it would go up to the director of schools if it doesn't get clarified there then it would come to the board if you have agreements it can't be settled at the lowest level and it's like our group of seizure now Robert for all practical purposes only you got more steps through ours yeah this adds some timelines to it is what it basically does Yes. Getting to, you know, in our current policy, getting to the ethics committee and then coming with the recommendations of the board, stuff of that nature when your grievances, you know, so there is some

035differences there, but as long as I mean, if if they if Chuck aligned them, that's our board attorney. So this and this grievance procedure is just against theou not against um like the board policy like your your working um employment opportunities or uh sexual harassment things like those. That's a different set of grievance procedures. So So Mr. Gilly what what's here won't be the same as our policy. Yeah. Because it's two different parts. this is only on theou whereas the policy is dealing with the systemwide any grievance that might come up. That's kind of well that's kind of the way I look at a grievance policy in our system. Yeah. There there's really no from a kindergarten teacher to anybody. I guess there's there's no grievance committee per se in theou. Yeah. Um it wouldn't

036it wouldn't be like a grievance for a board member or for an employee. I just I just don't I don't have an issue. I mean, you know, this is definitely something you got to roll with. I just I I feel like a lot of things should align more. Yes. But and I for the most part if Chuck has been through it from one end with with exception and timelines in there, it pretty well follows our uh grievance pol grievance procedure now. Yes, sir. Yeah. So instead of you know the the grievance policy with the through the board would be more like human resources department where this is this has been a violation of theou under the working conditions and you would try to uh alleviate those with your immediate supervisor your um grade level leader

037your princip your school level principal the director of schools you try to do that at your lowest level first. Whereas if you um violated a policy like a sexual harassment policy, you would want to go directly to HR and do it that go that direction. That's a separate um procedure is the is the difference. Your conflicts here only deal with or your your grievances only deal with what's in theou has nothing to do with the law necessarily as such. In most of the policies, the the information inou does not conflict with any laws of any kind as far as harassment and so forth is concerned. I I just had one question um where it says that no teacher shall be required to check emails outside of working hours which I agree with that but is

038do you have a method is there a method in our school system that if there was an emergency situation that through the through their phones or how would a teach I mean I'm just trying to think how would a teacher know if they needed to know something after school hours. So originally we the teachers had written that as um no teacher will be like disciplined for not checking emails or text messages and we decided to take text messages and calls out of that language because there are times when principles need to get in touch with teachers whether are you going to be at school tomorrow you've been out for three days are are you still sick or uh school's out you know we understand that there are times when principles and administrators need to communicate

039with us and so we did take that language out So, it's just the school email, school um uh the the drive that we use. Those are the things that we're not required to check off hours just while we're in the building or just during the school working school hours. Other questions, discussion? I have a couple things. Um a few things kind of grabbed my attention as I scrolled through. It's really long. So, um, but, uh, one of them was admission into sporting events and teacher use of cell phones. Um, have will all of these changes be presented to our staff members or have they already been briefed on this or so? At the beginning of the year, um, or part of theou process is that the school board has to make this available to all

040teachers. So, there's a spot on the HR um page on the Coffee County Schools website where every teacher can access it. It is also supposed to be um disseminated in our first week of school back. So, the the fir that's your first days back. Here's a copy of theou and what it says. Okay. Um the practice of teachers being allowed to attend sporting events for free has been a practice we've had for years. We've just never had it in writing anywhere. And so now it's in writing and that we can say um you know people don't get um not discriminated against but um uh how do we know you're a teacher? You know well I have my badge and it's here in writing that we get into sporting events for free as long as it's

041not a TWSA tournament. The the getting into the basketball games, football games, baseball and so forth. Uh some of those u emissions are are administered by the tusa which we have no control over. That's right. Uh but as long as it's a a a regular scheduled basketball, football, baseball, softball game, and so forth, then badges would be accepted. And that that admission has already been a practice that we've had for as long as I've been in Coffee County. And there there is an allocation given to Central High School and Coffee Middle School uh to compensate for the fact that there's no the teachers are are getting in free so to speak. Yes. Um so they are they are compensated in some way from that about this much and and immediate family members as well. As

042long as that staff member is with the immediate family member, is that correct? They cannot give their badges to their daughters or their sons or their husbands. They have to be with the staff member. They have to all come in together. Whoever's names on the badge has to be with the people that come in. Okay. Yeah. That's And then the the cell phone policy again, it would be it would be um disseminated in the first week of school. Okay. Gotcha. And we did discuss with Mr. Kaggel that uh this this language would align with our proposed uh policy that we are probably going to approve tomorrow. Huh. So um so yeah that's that's all aligned because we'd ask did ask him that. So further discussion. Okay. Um, we are ready to vote to the the

043uh motion on the floor is to approve theou as written. Miss Yench I. Mr. Hans answer I. Miss Jones. I. Miss Matthews I. Mr. I. Mr. Gilly. I. Mr. Cordell. I. And I will vote I. That passes 820. Next item up is the chief mechanic job description. Mr. Morris, thank you for joining us. I know you have a county commissioner meeting here quickly at Got the County Commission meeting. My name is Tim Morris. I'm the director of transportation county schools. I don't ever get to see y'all because I'm usually sitting in the seat. Uh I'm director/bus driver. Um the way our hiring has gone and with the availability of of bus drivers coming to us, it's very sparse. So, right now I'm four hours a day in a bus seat. Uh, then I'm in my

044office. We're doing videos, discipline, and things like that. The I have three great mechanics, but I need I I drew this up to have somebody oversee the shop to be responsible for it, to be able to order parts, to be able to talk with people, to be able to talk with salesman, come talk with me, uh, go through. We carry buses out now. I have a bus that's 20 years old. We use extended use service on buses to try to save Coffee County money down to taxpayers down on that end down there. And I toot our horn down there. Those buses are are uh they get checked twice a year. They're inspected twice a year. So they're they're safe. They're everything else. They're just saving Coffee County money by not getting rid of our buses.

045I need somebody that I can put in charge of the shop to turn that shop completely over to them and let them run the shop under me. But us work together because many many days there's nobody in the office. There's one mechanic left in the in the building and the rest of us are driving. So when we get back it's in a huge flurry of trying to catch up. And like Mr. Parsley said, if our students move, they're moving with us. Tomorrow I have 10 trips. Thursday I have 15 trips. And that's a bunch of buses moving at one time. So you're trying to do all that. and I I just don't have the time, nor do I have the experience of ordering parts for a Cummins motor. It's like I told Miss Hinch, you'd

046rather me drive it than fix it. So, I have brought forth then that's the truth. You don't want me working on one. I'll drive them any day of the year, but you sure don't want me working one. But, we drafted this. I went through some other uh school systems with this sort of a flatout head mechanic what his responsibilities or her responsibilities could be. Uh, and if you see fit, I would ask you to just think about this. Uh, maybe create this position to where we would have somebody in charge that would ultimately come back to me and then meet y'all. So, that would help us out a whole lot. All right. So, the job description is here in your packet. Um, I would need a motion to approve the uh this is the job

047description. So, um, uh, I would need a motion to approve the job description. So, move. I so move. I'll second. Mr. Gilly and Mr. Gordell. All right. So, the motion is to approve the uh the job description for uh Chief Mechanic. Any discussion on this? Now, I'm sorry. Go ahead. Are we approving the job description? Are we approving going ahead and hiring someone in this position? What exactly? We the board approves the job description that then the hiring is up to Mr. Morris and the director. So Okay. All right. And I don't know if if your policy like in the county commission if you have a salary committee if they would set it or or what that you know that could be studied u on that. The way the way I read this this job

048description that's that's a supervisor position. Yes. So they would we've got a supervisor pay based off of years of experience that it is what it is. But if you can cover it within your budget and you already have those means and you don't have to come to the board for any monies or a budget amendment then Okay. Hurrah. Correct. Well, I think everybody know. Is that the way Is that the way I understand this? Is that the way I understand this? Is if we approve this job description and he's got the means to fill it without a budget amendment or a further request from us, then well, I think probably a question for I see is tuning up her mic. Normally it's I understand that normally it's not in there but if just by case

049otherwise if he has to come back here then we can cross that bridge at that time. The way we normally take care of this is it usually goes to compensation committee to decide if a position needs to be created. Right now what's on here is the job description. The board has to approve a job to to to create the job. Uh so if the board chooses to create the position then there also needs to be what the pay is going to be. Uh there are different parts to the pay. There's different different things to look at. Uh so that's something that needs to be looked at. In my opinion, what we normally do is through the compensation committee. So if if it if you're basically just doing the job description as of right now, the

050motion is uh but then after that then it needs to be taken to the compensation committee. Do we need the position? How much is the position going to be paid for if if this board decides to create the position? That's what we've done in the past. So, so you'd still have to go to the to the compensation committee even if he has the funding within his own budget currently. Yes. We don't have a current pay structure for that type of position. Okay. And then um also when I budgeted that set up set up via the transportation department, right? So when I budgeted that line, the mechanics are on a line all by theirel. And so any line that is that needs to be adjusted has to go through a budget amendment because I can't I

051can't do a budget transfer. Okay? So I would have to do a budget amendment that would have to come to the board. But this this is a fully new position that is not currently we we don't currently have it. So that that's the reason why it would definitely need to go before the board. My question is you have three you have three mechanics and my question is this is someone else or ma'am. No ma'am it will be one of those more than those three. No ma'am. Well that's what I just need somebody in charge. It's really not it's just an increase in what they be getting paid as a supervisor. Well then it would put the buck would stop with them. Right. And you're not it's not another No ma'am. It will not be another

052mechanic. No ma'am. The three bodies that are there they will be there. Yes ma'am. Yes ma'am. Now, one concern I have is will this be a posted position because anything new has to be posted. Yes. Okay. Yeah. And it'll be out there one week, two weeks when it's created. After it's created, after it goes through all these committees. Yes, ma'am. It will be posted. It'll be I think even Thunder Radio reported it six days. But Miss Inch brought a good question on that because if it's going to be a posted position, you already have three mechanics. You can't bring in and open it up to anybody. Right now, you're only have keeping with three mechanics. It's only going to be open to three mechanics to go for the the supervisory position. So, that's that's a

053little tricky. I'm not sure how we would work that but but it does create some question there. To me it looks like a you're promoting someone to a supervisory position. I mean so that's that's the way to go about it. Yes ma'am. But if the job is and we approve we would have to approve that that you know the position where the money's coming from and the increase in salary. But that would be the only way to do it. Otherwise you're going to have people applying and we don't have but three positions. No. Yeah. It would have to come within within. Yeah. So, so if the job is posted for six days out on the Are we not posting the job? Is that I think that's what Miss the way I just heard Miss Jones.

054Well, that's the way I'm looking at I would promote them. Okay. Okay. That's But you got to have a job description and that's what we're here to do is prove this tonight. You got to have a job description. Even if you then I will come back I will come back before you again. Yes, sir. So on this one, it doesn't have to be posted. Correct. If you're promoting someone, that's that's to me that's no different than uh someone adding a a supplement to somebody's salary up here at the central office. Okay. Yeah. And and giving them extra duties and the board has to prove that. Of course, a good point. Mhm. And I I understand also that there's um that uh at least one of the mechanics down there has some question on the number

055of years of experience that is affect impacting his pay. Well, and there's no way to prove it because the person that they work for has deceased and those files have been destroyed. So there's no paper proof of those years of experience. I got some on the individual on the individual you're talking about because I've paid I've paid the boy. Okay. I remember that's who did my my work. I mean I know for a fact in 2003 I had 13 semis and I know exactly who done the work on my semis. I just don't know if HR will take that. That that's the thing. I'm trying to stay above board legal. I don't want anything trying to do anything trouble myself. I would like to have somebody over the whole shop and and let them run

056it uh and go from there. So, we would need a letter from you and then I'd be glad to do that. I probably got cancelled checks and the cost to the to the location and whatever. So, we would like need specific dates and all of that and then we Dr. P if Dr. Pal would approve that. We could as long as we have some so we get audited based on years of experience for classified employees and so we try to keep everything like all of their years in their file and so as long as we have a letter to back that up and the directors approved it that would be how that would work. I'd be glad to do that. Correct. Mr. I believe according to TSBA that the board can create a job and

057create the the salary for that position according to TSBA. Am I not Is that not correct? That sounds correct. Yes, that's what we're saying. V the compens via the compensation committee. Yeah. And with a recommendation to the main board. But yes, in a nutshell, can that happen tonight or does this have to go before? No, I think right now we just do the job description and then I think compensation committee will hear this first and send a recommendation to the board. Obviously, the board doesn't have to even approve the recommendation from the compensation committee, but nine times out of 10, that's what's going to happen. So this the new salary if you approve it would not start until July 1 anyways. Yeah I didn't so we got time to go through it. So so yeah

058really what we're doing is we're approving the job position just uh you know like we did on on a lot of other things. We approve the position and then you take the next steps with the the position or the description. The description I'm sorry. Yeah. Is that satisfactory, Mr. Mo? Okay. Oh, yes. Okay. It's a start. It's the first step. I'll be back. All right. Well, it sounds like if Robert can get those years in for him, he'll automatically get some pay raise now. So, I'll be glad to do that. I think we I think we can dance around that one. So, yeah. All right. Thank you, Tim. I appreciate you. Thank you very much. Thank you. Thank you, Tim. Appreciate your service. All right. So the uh motion on the floor is to approve

059the uh job description for the chief mechanic. Um any further discussion? If not, uh Mr. Hansert, yes, I do. Miss Jones, I. Miss Matthews, I. Mr. I. Mr. Gilly, I. Mr. Cordell, I. Miss Yench, I. And I will vote I. That passes 820. We're on a trend here tonight. All right. Say that. Next. We'll be here all night now. No, no, no. Now it should go much quicker now, sir. Um, school fees. Dr. Powell. Yes, sir. Each year the um the law provides for school systems to set student fees. The board has to approve those each year. The high school will probably be the school that has most of your fees uh for the various subjects that they have. You have a few in the elementary school, but they're very few and far between. But

060the board has to approve these fees each year. Uh when the board approves them, they have to be put on our web page, uh which they are on there now if you haven't looked, but these would be the fees for the 202526 school year. Okay. So, um, do I have a motion to appre approve the student fee request for 202526? I so moved. Mr. Cordell. Second. I'll second it. M. Y second that. Okay. The motion is to approve student fee requests for 2025 2026. Any discussion? Mr. Chair, Mr. Gilly, can anybody give an idea of what this total amount of this money totals to that we're seeking and we require of our parents and our students? I think April there there's a set there's a set amount that each school gets based on their student

061enrollment. I think we can give you that number. Yes, sir. So I don't have like by school like I wouldn't wouldn't know like it would be based on what I guess the high school students like what students are enrolled in what sections and but we do give fee waiver funds to help the students that can't pay. Um I understand as far as a total for a parent I think it would vary because of kind of what this the students enrolled in. Mr. To me, I'm feeling like the school lunches on this issue. M I think Mr. Gilly's asking a different question. I think there's two different things being discussed. One is fees that are these are the fees that are being requested that can be charged. The other is how much fee waiver that each

062school receives. That's a good two different things. No, no. I mean, we can we can add this number to that, but I'm I'm talking about when you charge these these parents and these students these amounts of monies right here, what is the annual gross number of that that comes in? Right. And what I think Dr. Pal, I'm not speaking for him, but I think he was talking about the fee waiver fund that we receive from the state, which is two different two different things. That's fine. Stack it with it. But we're asking to charge this amount of money right here. You right. You don't get fee waiver to cover these monies. This is what you're asking the parents to pay. Yeah. Actually, the fee waiver money if a student cannot pay the fees. Well, it'll

063it'll cover some of those, but and that my question and my only question was how much right monies do we average and I know it's going to be hard to get a definite number, but just a guess. I'm I'm after a ballpark here of What kind of monies do you bring in, Paul? What kind of monies do you bring in? I can come up and speak on this, but I'm not going to be able to give a number. But I can I would I I'm glad to explain why I don't think I can. Can I come up and and talk about this just a little bit? You may. We get through the our funding from the state. We get a certain amount of money from the state for fee waivers and then the the system

064can add some to that if they would like. And then the schools present this information that this is what they're going to charge for these particular programs. And uh then if a student can't pay then that's what this fee waver money is for. Mr. Parker go from there. And yeah, I understand that. So yeah. Yeah. So so and I'm just going to give some more context. Um so you know you all have the list of school fees that we're requesting be charged uh for various classes for next year. Um, of course, every student is going to have a different class schedule, which means that every student really would would owe a different amount for their school fees for next year. What happens, for instance, if and and I don't recall the the amounts of these

065fees off the top of my head, although I'm the one that typed them in there. Um, let's say the science lab fee is $5. Um, if a student is in Miss Sheila Haley's uh, biology class, then the student's going to bring that $5 fee into her and then from there it's going to make its way uh, to the main office to our bookkeeper where it is then deposited into the biology department account. The money doesn't go into one account that would be for all school fees. It literally the money is going into many accounts and they are all various school accounts for departments. Um I I just think it would be I I don't I don't know. Is there not a is there not an audit trail? Is there not an audit trail to the

066these are these are received funds. I don't care what account it is. You still have to audit every single account. So yeah. Yes. Absolutely. So there's going to be there's going to be an account of this $10 was turned in today. Yeah, it's going to be two students based upon the science example I I gave. Yes, there is going to be that. I I'm simply saying I think it's a monumental task to add that up. Now, it may be simpler than I realize based upon the accounting program because I'm not familiar with the accounting program, Miss April. Is it is it feasible to I mean, I'm just I'm just asking the total that's collected. So, like we could do that, but like it would be like so you take all your biology students times $5

067and that would be your biology fee. But but of course we don't get all that. Are you asking how much we actually get? That's what I'm asking is how much does the high school raise annually to cover these kind of things that parents or people bring in to all these different accounts? Is it equal 150,000 a year,00ish? Okay. I could we could easily look that up. Miss Martner probably could easily look that up. I get I get you get $35,000 or $40,000 from the state to go towards this for the people that can't afford. Mr. Gilly, what what is the the point of the line of questioning? I guess is what do you mean what is the point of line of questioning? It's it's very simple. What why have these fees if we're sitting here

068with $22 million in a fund balance and can pay $100,000 extra dollars shot to the high school, middle school, ninth grade? I'm looking at it in the same aspect as free lunches for every That's what I thought you were getting at, but I just wanted to make that clear. So, so I was just trying to get some answers on that to make help me with my decision if I wanted to vote for this or not. I if I could could add um th this item does relate to the next item on the agenda, which is the fee waivers. And uh I'll give you an example. The high school received just over $13,000 this year for fee waiver money. and I don't remember the specific amount, but it's a little over $13,000. Um, I can tell

069you that over half of that amount this year will go to pay for caps and gowns for students that receive free and reduced. So, um, you know, that leaves, you know, m maybe $5,000. Um, at the end of the year, what is left there is in, you know, some some years it's very little. I mean it's really not a lot no matter how you look at it but at the end of the year it is divided up based upon the number of teachers in each department. For instance, if our science department has nine teachers and our math department has 12 teachers, basically we add up our total number of teachers and a percentage of that leftover fee waiver money goes to each department based upon the number of teachers in the department. What we're accustomed

070to seeing at the end at the end of the year is that uh a department might get $200, a department might get $220, and that money, if you if you think of it this way, that money ends up helping to pay for those very supplies the next year that we requested school fees for. Does that Does that make sense? Yeah, I I know. And that's this is all I'm going to say, Mr. Chair. I know that uh exactly what you're saying, exactly how you busted it up. I've listened to it for five years. I'm just asking how much money do we bring in from parents and these students in our system. So, I've met I've messaged Amy and she she can look it up, but because there's so many different accounts and different departments, it

071would take her just a little bit of time to come up with that number. Okay, that that's all that's all. And I don't want it right now, I guess, cuz I'm not I'm not I'm tired of putting so much burden on our students and our parents and our community and our donators and our supporters and our boosters and are there any other questions for me on that? I mean, any anybody want to clarify anything on what I've said, Mr. I guess trying to clarify for our people at home uh what these funds are for and a lot of people I know a lot of people gets calls what are these things we're talking about the funds that we're talking about are for cosmetology uh we're wanting to charge $10 for materials and supplies uh CNA

072I guess that's a certified nurse assistant education $35 for picture badge professional liability insurance uh that one's one I've got a question for why are We paying for liability insurance. Why are we having they're having to pay for that? Does anybody know? Oh, listen. That's a that's a good question. I mean, why are we paying professional liability insurance for a CPR? Why are we, you know, why are we having to pay for that? So, our students in CNA class are going into one of our local he healthc care facilities essentially to work for a couple hours a day. that that that that's the reason. Now, as far as giving more specific detail, um you know, they're they're they're providing service at at a local health care care facility. I think the answer he's after, Mr.

073Hansert's after is our insurance doesn't go Oh, well, okay. Doesn't go out of the school system. Correct. When you go to work for some place, they usually furnish you a badge. Oh, this is more volunteer, I think. But if you're volunteering, okay, this is what like they would furnish you. That's $35 that this you and this person's going to have to pay for a place that they're we're voling foot tier for it and they're making money for it. And I I just Right. Uh large animal science, $20 for vet supplies, for shop materials, uh supplies. I mean, it goes on and on. There's several here. Digital electronics, $5 for wired UPS drives. uh visual arts, $5 for cleaning supplies. I mean, just letting people know at home what we're here's $80 for if you're going

074to be, you know, getting uh training program for musicians guide for to music. I mean, it just it goes on and on. Well, getting back to what Mr. Gilly was saying I I I think is instead of nickel and dimming people with all these fees, would we be better off taking fund balance and just making the fees go away? And any opinion on that? Well, oh, I'll say I I I'll go on the record saying I have absolutely no issue with uh the school board, you know, providing the funding for these items that we're requesting school fees for. Um it it's it's just a simple matter of uh the department doesn't receive enough funding to pay for all of the items that are needed and so these are the ones that our teachers will uh

075our teachers request money for. We would love to have all of it funded. U so yes yeah I guess we're not going to decide that tonight but uh something to look at. Can I make some comments please? Sure. Okay. So, um I I was looking over it and of course the first one on the list is a social studies class fee for paper, Kleenex, folders, pens, you know, I just want to say as a parent, as a taxpayer, and even as a board member, I'm definitely not in favor for this. Um this is no offense to our teachers. Um, I just feel like my first reaction is that's what our tax dollars are for. Um, this is public school. Some students are going to pay it and some can't. Um, I know teachers will continue

076to ask for the fees for weeks on end and I I don't like to see students embarrassed for not bring being able to bring that in. I don't see that these fees would generate enough funding to really make that much of a difference, especially if every student is not bringing it in. Um, I personally, um, I've talked to quite a few teachers about the amount of money that is allotted to them at the beginning of the year for classroom supplies, and most teachers will tell you that it is not enough. I think it is around, correct me if I'm wrong, $200 a teacher. Yes, that's correct. That's probably not enough. May not even be all that close, but I would rather see and and we could do it however, but I would rather see teachers

077be allotted a bigger allowance of money to spend on their classroom rather than hit up the parents and the students for these 5, 10, 20, $80 fees. um as a parent, it is really hard at the beginning of the school year to pay all of the fees um that you're hit with it. It's it's everything from and I'm not saying that this is this shouldn't be happening, but you know, every club that your child is in, Beta, FBLA, every club that they're involved in, they pay a fee, not to mention just the school supplies to start the school year. um science lab fees. I mean, you know, I know there are kids that are paying science lab fees at the beginning of the year and they never go to the science lab for the first

078experiment all year. I know that has happened. Um I just don't want to put this burden on our parents any longer. I don't know if this has passed kind of by default in all the years past um or what, but I'm just not in favor of it myself. Um because I just believe as a public school, as a taxpayer, our tax dollars should cover this. So, Dr. POW, what would happen if we referred this to next month and um then looked at the possibility of um using um getting a an accurate number and looking at if we could use fund balance to um pay some of these fees. Yes, sir. I think we can. It's just not something that's urgent because these will not be collected until next school year anyway. So, it's not something

079that that has to be done at this meeting. Okay. and we can get the number of of how much all this brings into each school or each department I think um and then go from there with it. Um now the state does give us some fee waver money uh that that's distributed out and and it's like u uh we said a while ago that the teachers get $200 a year from the school system uh to buy supplies. And does that buy all the supplies? Probably not over a month worth for the most part, particularly your elementary schools. Um, but I can't tell you where this came about or why it came about. It's been in existence, I know, for 35 or 40 years in all honesty. Uh, because we used to have to collect them

080in elementary school from time to time. I'd like to make a comment too in support of teachers. I know as a former teacher myself, you thought that's all you had was the $200. Teachers are the will not ask for for funds and sometimes they don't go to the principal. And I guess I guess you could tell us there's instructional funds provided for each each school. Yes. That could be used for some of this. And I think that that's how we kind of got into this uh rut, you might say, of of asking for it because teachers do not realize that there's money available for them. And besides that $200 that they're given and um and and back to the fee waiver, I applaud any principal in this school system that has zero at the end

081of the year because that's what the fee waiver money is for. And I know that there's a way of finding a way to use it because we have too many students in our school system that would qualify for those and there's ways of using that money and not having it put back in the coffers because that's what it's for. Um, but I'm I'm all for for helping teachers as much as we can, but like Dr. Pal said, this goes back years. There's always been fees for kids whether it's, you know, in the years ago it was just a workbook or something, but now it's gotten more. So, would you like to see us take this off the agenda? And I'm just making a comment. I mean, Mr. Cordell would have to withdraw his motion in

082order to do that. Well, if we can help Penny, you know, if we can help offset it, right, Mr. Chairman, may I make a comment, please? There. Yeah. Yes, sir. I want to thank Miss Matthews and Mr. Gilly for bringing this up. I didn't know this had going on for all these years. I knew and it's not right and fair for our teachers to have to dig down into their pockets month after month after whatever to buy supplies, whatever. So, I appreciate y'all bringing that. And also, too, it's kind of to me it's uh it's not very professional to get on Facebook and ask for, you know, the community for the supplies and things like that. And it it really gives the wrong impression that we're not providing the needed money. Everybody has everybody's had

083great points to add to, but you know, like I say, I just started this in the aspect of utilizing the taxpayer money better instead of putting burdens so much on these kids and these parents. That that's that's where that's where my uh concern there is on that. And you know, I appreciate all the other points and comments. Amen. Can I just point out like can I just make a few little comments about the funding that we do provide because I just I want to be I want to be informative as can be to you guys. So, we do give the $200 um per teacher and then they also get a $75 um that comes with their $200 that goes into like a pulled fund where they can buy toners and um additional things. We buy

084all the paper up here. Even if a school runs out, we purchase they'll they request paper. So we have a paper budget that we pay for all the paper each department. Um so like at the high school, middle school and raider academy each department gets a certain amount of funding. So like science department would get this amount. Um math department would get this amount. So that's provided and then um at the elementary level we provide it like um kindergarten gets amount of money and then first through fifth gets a certain amount of money. So we do already we may need to change those aotments but we do already already have a structure set up um to where we fund departments and fund certain grade grade levels. So we could be we could be looking at

085a simple increase to those lines to cover these items. We could, yes, but then we also need to think about um fee waiver and if that just completely goes away or do we give the high school funding to pay for those cap and gowns for those fee waiver kids that you know that can't pay for their cap and gowns. Well, if you don't use it or you don't have the request for those uh free and reduced, then yes, you're probably going to lose it, I would say. But we could take that plus I mean we could take that and build it into our departmental funds and you know increase more if we need to. But but we would als want to not forget about that expense that comes at the end of the year. I

086I have a question. Are all those departmental funds used up every year? That would be what you need to look at. It's being used up. We're showing we're using it and and needing it. If if there's money that's not there, then we need to increase it. they we require them to spend we require them to spend all of the money and so we review that each year and if they do not spend the money they send it back up here. So that's one of our things. So like we always make sure they spend it all because that's our thing. You can't roll it over if you don't spend it. We're we're going to ask for it back and they don't want to give it back. So even down to the penny we make them spend

087all of it. Okay. Can I say one more thing? Sure. I know this may be a totally separate agenda item that we might need to talk about at another time, but I would like for us to consider raising that $200. Um, because I have talked to a lot of teachers that do uh buy supplies out of their pockets for their classrooms. Most of them do because the $200 doesn't get them past the first quarter. And I just feel like, and maybe we can't address it tonight, but if if we could discuss that and maybe look at that a little closer and think about increasing that amount. Um maybe doubling it, I don't know. Um or just checking in to see what is really needed for our teachers so that they can have enough money, enough

088funding to buy the supplies for their classroom or at least be really close. Miss Matthews, that $200 has probably been in existence since the mid 1960s. Wow. Really? And we haven't changed off my time. When I was in the classroom as a classroom teacher uh in the late60s, I got $200. Wow. For my account, so to speak. So, it has not changed with inflation. Reason why that $200 hasn't been increased. We we could even let Mr. Shores bid out, you know, truckloads of paper, truckloads of pencil. Really? And buy in bulk even. But yeah, we do buy bulk paper and increase it and stuff. So, well, we're charging for paper. We are weary agenda. And also like you know any family can turn in a fee waiver form so they can sign it and then

089they're waved from all fees. So that there's another right. Yeah. But if we took this off the agenda and reconsidered it next month where we can look at Mr. Chairman, I'd like to to go ahead and say, you know, since we've had the discussion on it and it's not going to get resolved tonight, I don't think we've got a lot of more agenda items, I would like to postpone this until the next board meeting, right? And get some information from. If you have any information, anything you want us to find out, let myself know or just show the numbers. We'll try to get those numbers for you. But I would I would suggest that we just postpone it till next board meeting. Well, we do have a motion on the floor. So, Mr. Cordell would

090have to withdraw his motion. I withdraw my motion. Miss Hench, you do do you agree? Yes, I agree. All right. So, this has been deferred. So, no action. All right. Next up, speaking of fee waivers, Dr. Powell. Um, actually I guess this next one also needs to be deferred also because it's dealing with fee waver. It's not I got a question about that. This is the one that we were talking about. That was the the money that each school receives each year. This is the money that is left over that was not used uh that that Miss Jones was as well talking about. And as you could tell, the only ones that had money left over was the high school and Hickerson Elementary and basically to zero out your books. Am I right? Say that

091this That's correct. They're not allowed to roll any funds over. So this taken place and approved by the board if you wish so that they can close out their books for the summer and if it's not create it back to you though. So they have to send it. So send it back up here. when they go through their audit, the auditor reviews to make sure they've spent all of their funds and if they do not spend the funds, they have to send them back to central office. So, um they're not allowed to roll over without board approval. And the next board meeting is after school is already out. So, the the bookkeepers are already closing their books up. So, this one really needs to be taken care of tonight so they can close out their

092books. And if you wish to put it back in their accounts, they can do so. Otherwise, they need to write they're gonna have to write a check back up here u when they're finished. And I'd prefer going into their accounts than coming back up here. My opinion, but that's me. There's only two that have ending balances anyway. Right. So, all right. Do we have a motion to approve the uh the fee waiver? permission to roll into general school funds. I would recommend that, Mr. Chairman. Okay, I'll make the motion. I'll second it, Mr. Okay. Um, and Mr. Cordell, any discussion on this? So, we had two that had money left over that they didn't spend on. That is correct. Yes, Mr. Chair, if you'll look on there too, it's on the high school. He asked

093if for the money that he has left, he wants to divide that between his departments there. So, it would be zeroed out and that's what Mr. Parsley was talking about. This would be back to the departments spread out depending on how much money it is and how many teachers. Correct. Yeah, without explaining that, without explaining that like you did, we wouldn't know. Based on this sheet, it goes to the individual teachers for those supplies that were requested. Really, it's just they're getting it later. Uh, and it doesn't go to their pockets. It goes for these supplies that are purchased by the department. And I would assume that Dr. Crabtree could probably do the same thing with her 404 50. So, they start with $44 more dollars next year. No, they can't do that. It's got

094to be used. So, what are we doing? Are we So, it'll we're going to buy stuff right now. It will roll into her general fund. So, if you approve this, it will roll into her. She's not set up kind of like the the high school. She doesn't have the different departments. She just basically has restricted and general fund. So, this will roll in her general fund and she can use it um however she needs to use it for next school year. what what this means that money that's left over that means that those schools did not have the kids to ask for fee waiverss that that to use it for some reason. So that's what's happening is that's why the money's left for some reason they did not use it to wave fees and and

095maybe there wasn't a need and uh so in the past it's always gone you know we have voted for it to go back to the schools but like I said before I think it's really good if you don't have any money left uh because it has been used for those kids and I know there's stipulations on how you can use them and that may be part of the, you know, part of the reason that some schools still have those two have some left. But, uh, get pretty creative though I can when I spend money and making it making it work for them. All right. U, um, further discussion? If not, uh, the motion on the floor is fee waver funds, permission to roll into general school funds to approve that. Um, Miss Jones, uh, Miss

096Matthews, I Mr. I Mr. Gilly, I Mr. Cordell, Miss Yench, I, Mr. Hansert, I will vote I. That passes 820. All right. Next up is we have our hardworking public servant, Mr. Randy Damewood. We are considering Hey, hey, wave. Um, how about we move this from the agenda tonight? I think the board unofficially provides our I think the board unofficially agreed that that Mr. Damewood would be paid his stipen. I think right now the problem the concern is not a problem. The concern is how much do you want to pay him per hour for working as he does setting up all the AV stuff and what have you for board meetings and all the other meetings that that he has to do. Wasn't that on we discussed it, but we did not do a formal

097motion. So, we determined we needed to do a formal motion to approve that. So, since it's a stipen, yeah, we went back and checked. We did not actually was not in there to start with. There's not been any action with this yet except that y'all wanted to do it. Yeah. Yeah. We we said we wanted to do it, but we never formally voted on it and we determined we needed to do that. So, um, and, um, I will say that, um, basically we had looked at $30 an hour. I got a text from Miss Hodgej that that, uh, um, who couldn't be here tonight, who recommends $40 an hour because Mr. Dame works very hard getting our YouTube show out to our YouTube fans and and uh, uh, he does put in some really long

098hours because some of these meetings run really long. This is any hours he uses beyond the his regular school day. Right. Working with the right right board and audio and video stuff. So, do you have any recommendations, Dr. Powell? I I don't know if it's worth $40 an hour or not. Depends. I think your mic just got cut off. If you have if you have if you have to put up with him all he's not worth $40 an hour. I would recommend $40 an hour if the board would agree to that. Yes, sir. All right. You just got to unplug. Good. No, I just got back turned on. All right. So, do I have a motion for the uh $40 an hour stipend for uh Mr. Damwood? I'll make that motion. Miss Matthews, I'll second

099that motion. Mr. Cordell. All right. Any discussion. All right. With that, we can vote. Miss Matthews I. Mr. I. Mr. Gilly. I. Mr. Cordell. Hi. H. I. Mr. Hansert. Hi. Miss. Jones. Hi. I will vote I. That passes 820. you might be able to afford uh something besides McDonald's now. Those late night meals. Oh, he's waiting on you to have some more of them fivehour meetings. No more of the five hour meetings. All right. Um next on the agenda is the uh food service calendar change. And I believe that is you, Miss Cotton. Yes, sir. I think Miss Cotton's Yeah, she's back here. Yeah. Um, I'll let her talk through this if you'd like for two. I don't mind. Or I will either one. Go ahead, Carlin. And I don't think we have a document

100on this. So, we're just gonna document. Hello. Um, the assistant that I have um has freed up some time because of technology that jobs become more efficient. and she came to me and said, "I would love to have spring break, fall break, different times off when their students are not in, and I just do not really need her." So, we decided to move to a a calendar where she could have that time off, and she's not needed during those times when students are not in. And I said, "That'd be great. She could spend more time with her family, and I will save money on my budget." So, it's a win-win. All right. Basically, well, no, basically she's going from a um a 257 day calendar to 221 day calendar, which is generally 11 month versus

101a 12 month. Yes. So, she'll work like two weeks after school's out. Yeah. Okay. And then comes back two weeks before. So, she'll have off like a month. All right. We have other people on that calendar. So, it's not like we're making a calendar for her. So, we're not impacting the level. We've got other folks on the on the 220. Um the 21 21 day calendar. Yeah. All right. So I would need a motion to approve this uh change. I so move. I second it. All right. Uh Miss Jones. All right. So the motion is to approve the calendar change for for the um um for the um food service administrative assistant. Make sure I got it right. from a 257-day calendar to a 221day calendar. Is that correct? Okay. Any discussion, Mr. Bill? The

102pay the pay stays the same. No, she will make less pay, but she was okay with that. She she was the one that actually pursued this, so she we've talked about the pay and she was fine with it. I'd have to say she's got to be commended if she's doing the same job and decides that that she can take less pay and do it in in less time. That that's to be commended. It is well and like I said, I think technology has helped us in some ways and eased up some of her responsibilities. So, and a lot of it has to do with, you know, spring break, fall break, Thanksgiving when students are not in, you know, that takes away some of the the work. So, all right. Any uh further discussion? All right,

103let's go ahead and vote. Mr. uh Mr. Mr. Gilly. I Mr. Cordell. Hi. Miss Hench. I Mr. Hansert. I Miss Jones. Miss Matthew I. And I will vote I. That passes 8 to nothing. I sense a real trend here. All right. Digital records. Mr. West Morland. You want to me come up? Yeah. We'll make you walk up here. I know you don't do enough walking around during the day. to it. This is something, Mr. Ballard, that the board looked at back uh latter part of last year, the digital record situation, and I think a gentleman was here that told us what all could be done, etc., etc. Um, Mr. U West Morland has asked that it be basically for the special ed records right now by themselves. Go ahead, Char. But you found some money,

104right? Yes. Miss April was able to find the money and we secured the money for this year. The initial cost is around 14,000. I think you have a page there. Uh and then the special ed budget will cover the annual cost from that point on. Um and I do have a date a tenative date of June 11th that he said if the board approved for us to move forward that he could go ahead and get started on digitizing the records we already have in house. All right. So, do I have a motion to approve uh digitizing the sped records? I so move, Mr. Cordell. Do I have a second? I'll second it, Miss Yinch. Okay. And uh so the motion is to approve digitizing the sped records for $14,400. Yes, that's the initial cost. And

105then after that it'll be an annual fee of somewhere between $800,000 depending on the number of records each year. All right. Now, is this required by the state? Is are they requiring digitizing records? Well, we're required to keep some records forever. So, a lot of the districts around us are using this same company. We got a lot of referrals from Manchester City and some other districts, Toma City, and they gave good reviews of this company. And um so what's going to happen? is it's going to free up about 34 of our storage room back there. The records will be secure. If if you know, god forbid, a storm was to tear the building up, we would lose those records. But if they're digitized, they'll always be be available through a login and they're stored off

106site. They're stored off site. Yes, sir. Yes, sir. Yes. we would have access to the still have access to all those records um through the digital system that that we could log into and pick up any student that that's in there. the original bid was was set for the entire district and it was it was pretty substantial, but when we broke it down to just the sped records, um we thought that would be a good place to start and then as time goes on, if we we have good results with with this process, then other departments in the in the district may want to look at it as well. But, uh our special ed records are the bulk other than the CUME records. They're the bulk of the records that we have to deal with.

107We get calls probably, you know, every week or so for records for students, you know, back in the 90s, back in the 80s. Uh we have to go through and dig and find those and then make copies and send them. But this way, we'll be able to go in with a login, we'll be able to get them. They'll be at, you know, a couple clicks on the mount or the computer, we'll be able to get to them and access them. Correct. These records, if uh if for some reason down the road we were to change companies, we can still access these records. Correct. Yes. Okay. And and Mr. Damewood, we we did you have anything you want to add to that as far as if we was to have a vendor change? Well, the I

108think he I think he answered that in that last meeting. He explained that that is basically our data file. Yes. Well, we we would have the file, but it wouldn't be in an organized structure and the next vendor would have to take those and then recreate that database. you'd have a, you know, you'd have the file name so you could search, but it wouldn't be like a click quick web interface that you could get to it. It'd be a little bit more manual until you went to another vendor, right? But I mean, but that's the nature of the game. We'll still have access to those calls if we were to change vendors in the future. And that was one of my main concerns was how I would access these if that company goes out of

109business and and bought out by another company. Well, you know, I know with the sped records, you know, most of them I believe you have to keep indefinitely, don't you? Anything that's classified as an educational record, right, we have to keep. Yes, sir. So, I just want to make sure of that. Get rid of the criminal record. Yes. So, any uh further questions for Mr. West Morland? I'll have a comment after your vote, Mr. Ballard. Dealing with school records. No. You need to vote on this first, please. Okay. Oh, after we vote. Okay. Yes, sir. Well, all right. So, uh, let's go ahead and vote then. Uh, Mr. did you go out first? All right. So, Mr. Gilly, I Mr. Hansert, I miss Jones. Hi, Miss Matthews. I Mr. I will vote I. That's eight

110to zero. So, Dr. point of information. You may not know, but uh I know two, four, six, at least six of you folks sitting on the board, if if you attended any of our schools in Coffee County, we have your student record back in the back of our building, uh we have all the files. Yes, sir. Robert, we have yours also. But seriously though, we we have even back to the 1920s when the system started, we have the old, if you're familiar with them, what we call, excuse me, uh it wasn't a a file like we had. It wasn't a folder. Um we have all that information in there that goes back and and it's probably I'd say at least I know Holland works on this, but it's not uncommon for someone to come in.

111This is that's considered a legal record and we can go back and get addresses. we can go back and get parents' names. Uh those type things, where they lived, etc., etc. What we used to call the old register books. Uh I know some of you familiar with those having been in the education system. But we have all of those back in the back in our storage building back there or in the back of the office building, but if you ever attended Coffee County Schools, we have that student record of your Kumley folder from the time you started until you graduated. Now, right now, the high school has uh since about what 1990, Randy, where' Damewood go? Yes, sir. Paul, how far do y'all have them back over there? Um, I feel confident it goes back

112to the 90s, but I couldn't We What reason? We We ran out of space up here to put them. So, if if Mr. uh West Morton lets us have his filing cabinets, we might be able to bring a few more of those up here. But uh we have all the student records of any student that's ever attended Coffee County schools from the 1920s until um so but we're not going to let you can't go back there and look at your record. How accurate how accurate is the the football scores and the actual wins and losses ver in the coffee pot games? I don't know if that's that's not a student record. That's not a student record. Mr. Gilly Charlie Dr. pal. Any files that we empty out over the coming weeks, we'll be more than

113happy to sell those to any department that that wants to purchase those. But the majority of our cabinets do lock. So, they have been spoken for by schools in the district. But we do hope to open up some room back. I didn't authorize that. Well, sometimes you just have to make decisions, Dr. P. All right. So, that's the full story there. All right. Agenda item nine was uh approved in the consent agenda. So number 10 is consolidated funding. So that is you miss gold. So and I know that everybody has read all 207 pages of this. Good afternoon. Just know that's not my template. That's the state department's template. And if it were up to me, it would not look like like that. it would not be that complicated. So when you click on the

114link, we go through this every year. Some of the pages need to be rotated. So the way to do that is you have to download I download it first and then when I download it, it gives me the icon. So if you're wanting to rotate any of those pages, just know it's possible, but I always download first and that helps. Um, so the consolidated funding application that's required by the state every year and that's where our title budgets and our IDEIDA budgets are housed and it's already been due. We've had to submit it um Monday. Monday was the deadline. So we had to send that up to the state department for approval. And they always do there are different readers. They look at that and they give us feedback and tell us what we need

115to change. There's usually something every year. It's usually minor that we have to change. When you look at that, um, it's a little complicated this year, a little different this year, and you may know why. We've talked about this in the past, but with US ed and the uncertainty that's going on in Washington right now, states don't have allocations. We just don't have our federal allocations. And this is AC across the state. I'm sure it's across the nation. So what the state department decided to do, they went ahead and uploaded our allocations for this year, this 2425 school year, and they said that's going to be where you work from for your 2526 um budget. So that's what we did. That's that's all we can do at this point. So they picked up that amount

116and they put it over for 2526 and they said plan accordingly. So what we did was we picked up our plans what we're doing right now and we just shifted those for 2526. Now will that actually be our final allocation? I don't believe it will be. Um I don't know what it will look like. If you remember at the may have been the retreat I mentioned that I've noticed a pattern the past few years with title one losing about 1516,000ish dollars. I would expect that pattern to continue. But of course, then we have to think about what's going to happen with federal budgets in general and what's going to happen in Washington. So, what I've read so far is I don't know if you've heard about the skinny budget, President's Trump's skinny budget. So, that's

117come out and that's just an initial uh proposed budget that's been proposed to Congress. And there are some details. It's pretty vague, but there are some details. And the details that I picked up on was title one. They said we're just going to flatline title one. It's not going to go up. It's not going to go down. And that's what they say for title one and for IDA. So that's good news. But then then you think about remember I've shared with you the complication that we're in with title one right now because we've had a 4% raise and we had a 7% raise and now we just had another 4% raise. So, Title One is in the hole when it comes to trying to maintain personnel that we've had the past few years, but also

118trying to balance a budget uh because of the steps and the payraises. So, that's one of the one of the issues. So, what's happening is with the budget, the Department of Education, I believe I read where there's about a $4.5 billion overall uh reduction, but they're going to leave Title One and IDEIDA alone. It's what we're hearing so far. So, when I look through that budget that was proposed to Congress, I noticed they didn't mention Title 2A and they didn't mention Title Four. And title four, if you recall at the I believe it was the retreat, I made a comment. I said, I take almost all that budget and I transfer it into title one because we don't have fluff in our budget. Those days were over many, many, many years ago. It goes in

119people. So that $80,000, I transfer almost all of it. I think I transferred 70, assuming we get it, to title one to help balance that budget. So that wasn't mentioned in the president's budget. What they did say was they're consolidating some of the other programs, but they didn't say what programs they were consolidating. So, we don't know what it's going to look like. Um, they didn't mention title title 2A. Title 2A, we pay for three academic coaches from title 2A. So, I'm not telling you great news. I'm just telling you all that I know and what I'm getting is not even coming from the State Department. We h we have to dig to find out what we're finding so far because the state department doesn't know either and they're waiting and they're in limbo like

120we are. Um let's see. So title four wasn't mentioned. Title 2A wasn't mentioned. Um and they're consolidating some of the other federal programs, but we don't know what it will look like. What I think may happen is there it may come down to the states and it may be more flexible. And my fear is some of the money will come off the top of title one and be pulled for other areas because it's going to be more flexible. So, um there are some decisions that will have to be made, but right now based on everything we know, it's the very same plan as it is for that we're having in this school year. So, this is essentially the 142 fund is what the consolidated funding application is. It's Yes. Okay. the federal. Anything else? April,

121that's all. I mean, I think you covered you good. Okay. All right. Yes, it's the federal budgets. Federal only. So, I would need a motion to approve the consolidated funding application for fiscal year 2026. And we could I could have waited until June to talk to you, but I've been given no indication that we'll know anything more in June, maybe even in July. I'm not sure. And the state doesn't know when we'll find anything out solid. That's solid. That's during the summer. So, yeah, we all need to take off anyways. All right. Do I have a motion? I so move. I'll second. Mr. Okay, Mr. Cordell. Any discussion or questions for Miss Gold? So Christa, you may have covered this, but did you say the academic coaches come under title 2A? Is that title 2A

122is high quality teacher education. It can be used for coaches. It can be used for professional development. Okay. So yet last year we had all of our coaches in ESSER because that made sense while we had ESSER to use ESSER. And so what we did was then we were able to to build up the title 2A budget while we could. So even if they cut title 2A, hopefully they would let us keep our carryover because we have strong carryover in 2A. But yes, there are three coaches in 2A. There are two coaches in general school budget. Okay. Yeah. Just depending on on the restrictions on carryover for tile 2A, we should be able to cover the academic coaches for a whole another year, but I don't know what they're going to do with a carryover

123either. So, that's still up in the air. Okay. So, if we approve this, this is it's with an asterisk then, right? Yes. Yeah. Okay. All right. Any uh further questions, discussion? All right, Mr. Cordell. I Miss I, Mr. Hansert, I. Miss Jones, I Miss Matthews, I, Mr. C. I, and Mr. Gilly, I. And we'll vote I. That passes 820. All right. And now the moment I know we've all been waiting for is the eight eight count of eight budget amendments. I apologize for that. I just feel like they it was be easier for you guys to understand them if I broke them down just a little bit more than putting them on one or two or three. So um I'll try to get through them so we don't you know spend a ton ton of

124time on each one. Um the very first one is 13. If you're ready for me to go. You ready for me to go? Yeah. Got it. Um, so this number 13 141 2025-13. So we have a couple of um state grants that we receive each year. The in innovative school models grant and then the state special ed preschool grant. Um we had to make some amendments to clean those up um to close so we can close those out for the school year. And because they're state grants, they had to come through you guys um as a budget amendment. So this grant, this uh budget amendment is just to clean those two grants up and to move funding around um to be able to clean up and spend um all the funding in the budget for

125these two grants. All right. So I need a a motion to approve uh budget amendment 141-2025-13. So move, Mr. Sure, Mr. Gilly. Second, Mr. Gordell. All right. Any discussion, questions for April on this? All right, then. Uh, Mr. Did I skip you, Beth? Miss Hench, I. Mr. Hansert, I Miss Jones, I Miss Matthews, I Mr. Hi. Mr. Gilly. Hi. Mr. Cordell. Hi. And I will vote I. That passes 820. Okay. Next up, we have 14. So 141 202514. This is to cover the um item one of the items you just voted on for the sped records digital to make to digitize those records. This is to move funding to this um sped line and contracted services to go ahead and take care of that. All right. I have a motion to approve uh budget amendment

126uh 141-2025-14. So move. Mr. I'll second. Mr. Gilly seconds. Y'all did some digging. All right. It's that time of year. Any discussion questions for April? All right, Mr. Hansert. Hi. Miss Jones. Hi. Miss Matthews. Hi. Mr. Goon. Hi. Mr. Gilly. Hi. Mr. Cordell. Hi. Mr. Y. I. I will vote. I that passes 820. Next up is 15 141 2025 15. So, I should have asked this probably question earlier when we were talking about Mr. Damewood's stopping. Um, from previous discussions, there was talk about going back to pay him for the hours he's worked for this school year already. Um, so that's what this budget amendment is for. Um, I don't think we addressed that in the in the motion earlier as I look at this budget amendment. So, um if that starts for this school

127year, if we're going to back pay him for the hours he's already worked for, um this school year or if it will start for the next school year. But that's what this budget amendment is for is to move funding to that line if we were going to back pay him for um his hours that he's put in for this. I believe it was back pay for for the stuff he'd worked. So, Okay. Okay. So, this was budget amendment. Um, so he does he's the only person in his line, so he doesn't have funds to cover that. So this budget amendment and I've over probably overestimated and I'm glad I did because I estimated at $30 an hour and not 40. So um, this budget amendment will move funds to that line so we can pay

128him out for those hours. Um, Mr. Chair, I believe we would have to before this meeting is concluded, we would have to back up and amend previously adopted and change that last motion to include that on his pay. I don't know that I don't know if you could do it in this one or if you would back up and do it in the other I I think I think Mr. Gilly's probably right because it didn't state that was for basically here on out. Yeah, but but if this was designed and intended for the back pay and this budget amendment for it, we would have to we would have to u interject. We could interject at any point to back up and uh amend previously adopted during the meeting. Well, we don't have a motion on

129the floor right now, so we can do it right now. We can do that right now. So, do you want to make that motion? Uh, yes, Mr. Chair. I'll I would like to make a motion that we amend previously adopted in agenda [Music] item let's see which one was it now? Six. Six. That would be uh item number six. Yes. To include uh consideration of back pay of $7,500. Well, it'll this is high. Okay. So it would just need to back pay him for the hours that he's back pay for the hours in which he has accumulated this. Okay. Do I have a second? Second, Mr. Cordell. Okay. So the motion is to um to amend uh um our our um motion on uh item number six to include back pay for uh Mr. Damewood.

130Mr. Chair, something doesn't sound right here in the way we're doing this. You cannot go back and amend something that's already Yes, you can. It's amend previously adopted as long as you do it before that meeting is over. That's the same thing as as uh motion to reconsider. Can our parliamentarian or whoever it is verify that we could uh I'm not saying you can't go back I would I would think you would need to go back and make a another motion that would include and not change the one that you've already got but a new motion with another reconsider item number six But but you've already passed it. Reconsider is going to be to if it if it failed we can vote to resend it to to reconsider previously adopted and make a new motion.

131It just does not feel right to me. But y'all y'all do how you feel. It just doesn't feel right to me the way you're doing. But is Mr. Dame Wood on Google currently? All I'm going to do is read what came up when I searched for it. A strict application of Robert's rules require that a motion to reconsider to be made on the same day the vote on the original motion was taken. However, a motion to reconsider once made can be debated and voted on on a later date. I don't think we want to do that. I think we'd want to hear So, I think I made it to the right point in making a motion to reconsider or Well, I think you motion to amend. So, because we already we already had a motion

132that we've voted and passed. So, we have to do a motion to reconsider, right? So, if that's what we're going to do, otherwise we leave it where it is that he's going to get paid from this day forward and we don't do this budget amendment, right? That's your two choices. So, well, if we can't figure it out and we don't know Robert's rules of order, then Well, I think we want to make sure that he gets his back pay, correct? So, I think that was the intent. So, um, so if we did a motion to reconsider, then that would probably cover it. Correct. Then per what Mr. Shore said, I just need to add agenda item number six to my motion to reconsider. Right. Okay. Previously adopted. All right. So then you will be voting

133on the reconsider first. This is I'm not positive on this but to reconsider you vote on it then you can actually it could actually fail with the new amendment. Yes. In it. Yes. What if I made a motion to resend the original motion and we start you have to reconsider previously adopted. Well that's reconsidering it. You're getting rid of it. You have to make a motion. You have to make a motion and have a vote on the motion to reconsider previously adopted. Is there I'm going to say item agenda item number six. No, I'm saying back that day. Yes. When I when we when we make this motion to reconsider and go back to item number six, then we're going to reconsider item number six. And then the motion will be made at that time.

134Oh, I thought this to do what we done the first time with an inclusion of paying him his backpack. I I think you're correct. Yes. All right. So, the motion is to reconsider agenda item number or approval of agenda item number six. Previously adopted agenda item number six. All right. So, is there discussion on that? All right. Uh, Mrs. Jones, this is to reconsider. Okay. I'm going to ask who who was a second. I heard the motion was Yeah, I'm confused now. Was Mr. Gilly who was a second? It's not hard. You make a motion for the reconsider to you. No, it's it's it's not it's not and you can laugh. Never mind. I'm going to listen. I make a motion that we uh what what it said. Yeah. To reconsider. There's already a motion

135on the floor. Okay, I'll second. All right. I'm confused, too. So, I'm not doing any Thank you. We just need we need to we need to Mr. Bor would say they know what they're doing. Tell us who the motion and the second is. The motion is Mr. Gilly and the second is Miss Jones to rec the motion to reconsider. So, as I understand it, we will reconsider. We will vote to reconsider and then we'll go back and and then make a motion to um include the back pay for for Mr. Dean. That's the wish. Okay. So this is the motion to reconsider. So uh Miss Jones uh Ms. Matthews I Mr. uh Mr. Gilly Hi. Miss Cordell. Miss Yinch. Hi. Mr. Hansert. Hi. And I will vote I. That passes 8 to zero. Now we

136need a motion for agenda item number six. Mr. Chair, I move that we approve the $40 an hour to pay Mr. Damewood for his time uh covering board meetings. And a part of that motion, I also want to include paying him back this year for the time that he has committed this year. Back to July one back pay back to July one. Back to July 1, 2024. Do we have a second? I was put the rate on there again. Yeah. What what what is the rate? We don't even know what we're paying. $40. 40. Yeah. What's the total amount that we're going to have here up to this date? So, I estimated it because he gave me a number of hours and then I added hours to that because we won't know that until we

137finish the school year. You got to give that committee meetings and all of that. Wait, the motion. So, the motion is to um uh approve a stipend for uh Mr. Damewood including back pay since July 1 for $40 an hour. It's under It's a little Well, right now it would be around three,000. Okay. For 90 hours or 80 something hours of work 77 and the budget amendment we're looking at is 7,500, right? So yeah, I overestimated because we've been having a ton of meetings and so All right. So I would need a second on on that. I'll second is Jones. Okay. Any discussion in case nobody's thoroughly confused. I think we got it. [Music] Um, all right. Miss Matthews, I Mr. Hi, Mr. Gilly. Hi, Mr. Cordell. Hi, Mr. Hinch. Hi, Mr. Hansert. Hi, Ms.

138Jones. Hi. And that passes 8 to zero. So, the uh the new motion is to approve um $40 an hour stipend for Mr. Damewood starting July 1 and then going forward. So, so now we can move on to budget amendment um 15 which would include the money for this. Yes. Sorry for that. But yeah, this so the budget amendment will cover, like I said earlier, it's more than that because I wanted to overestimate make to make sure we didn't go over on his salary line. But yes, so this budget amendment will take care of that back pay for his extra pay for the board meetings. All right. Do I have a motion to approve? I so move, Mr. Second. I second. Mr. Hansert. All right. Any discussion? All right, then. Start with uh Did I

139get you, Holly? Start with Holly. Oh, you you started with me last time. Oh, okay. Mr. then. Ah, I'm starting to lose track. That's okay. Mr. Gilly. Hi, Mr. Cordell. Hi, Miss Yench. Hi, Mr. Chancer. Hi. Miss Jones. Hi. and Miss Matthews I that passes 820. Okay. Budget amendment 16. So this is a um donation that we received for um the academic coaches to be to buy instructional supplies um from the Coffee County Education Foundation. Um, so this money is just this is just to bring those fun those funds into the budget so they can I think they've already spent, but this is to clean up the budget um line item for this um donation. All right, we have a motion to approve 141-2025-16. I so move. I second. Mr. Cordell. Um, so the motion

140is to approve uh budget amendment 141-2025-16. Any discussion? Questions for April? All right. Uh, Mr. Gilly. Hi, Mr. Cordell. Hi. H. Hi, Mr. Stanser. Hi, Mr. Jones. Hi, Miss Matthews. I Mr. I vote I. Eight to zero. All right. 17. Okay. So 141 202517. Um you can go to the back page or the second page and it this is basically my normal cleanup. So I'm still estimating lines and um running through the budget to see make sure we're not going to go over and um mainly a salary lines but other places where I can't transfer um just because it'll be hard to get an amendment through once you know this month ends. So basically this is to clean up um and to add funding for like so number one we had um to clean up

141a line for prek grant that wasn't in there. So I had to increase that line for the grant and then um we had to add some more funding to contracted services for sped. Uh we I'm trying to estimate the what we're going to pay the crossing guard at the high school. Um that bill doesn't come in until the end of school year. So, I'm trying to make sure I have enough funding in that line um to increase some the board member committee fees. We've been having a lot of meetings, so I didn't want to make sure that committee fee line isn't going to go over. Um career ladder, um I need to make adjustments um to career ladder. Salary lines, we had a couple places in salary lines where we had to pick up um

142we I think mainly was in in this bed department where we had to pick up an extra SLP. um that was hourly that was helping around the district. So that was to include that. Um and then a medical and vision insurance increase. Um just still trying to estimate those lines to make sure that we're going to be good as we close the school year. And I was able to take from other places in the budget and it doesn't affect fund balance. I think we're going to have to get you a a golden shovel because nobody can dig and find like you. It's It's the time of the year. All right. Do we have a motion to approve 141-2025-17? Yes. So move. Second, Mr. Any discussion? Questions for April? I just have one question. Is the

143is Cop Central High School Crossing Guard? Is that the only guard that we pay for? That's the only we pay for the city. Everyone else, we pay their extra labor to do that. So everyone out like we have three crossing guards. So we have one at Raider Academy, one at the middle school, and I think we have one at the high school. Um we have one at the high school they pay for and then we have one that helps out at the high school sometimes. But the one those three pe three of those people we pay are currently on our salary. It's just like an extra job for them. And then we pay the city for the crossing guard that sits I think main out in front of the school. Oh, so that's what that

144adjustment was for. So we'll get to pay the city for the C they'll crossing guard based on the number of days we were in school. So we'll get that invoice like the end of May, 1 of June from the city. Thank you. Further questions? All right, where are we at here? Mr. Hansert. Hi. Miss Jones. Hi. Ms. Matthews I Mr. Goon I Mr. Gilly hi Mr. Cordell. Hi, Miss Yinch. I and I will vote I. That passes 820 18 202518. This is our summer school grant that we received. Um, we just received it maybe like a week ago. Um, so this covers it's the same funding we received last year. So, we're going to be able to um keep the program the same that we've have in the past years. I think it's been the

145same amount and the same plan we've had in the past um two to three years. Um so this will cover um I think it's K. No, I don't I'm not sure the grade level, but I think it's all the way up through middle school. I'm not sure if it's K or one. Um and then it will also cover the transportation to get those um children to um either the middle school or to the to the elementary school that we will have the elementary summer school at. Um and then it will help cover pay the teachers um a nurse and then two principal stop-ins based on who fills those positions and then a custo a couple custodians and then bus drivers and their benefits. Okay. Uh motion to approve 141-2025-8. I make the motion to approve.

146I'll second. Mr. Cordell. All right. Any questions for April? Thank you. Miss Miss Yinch uh was made the motion and Mr. Cordell second. Sure. All right. Um I have one question where it says office of the principal. Uh what does that mean? A retirement hybrid stabilization with number one. So that is um I think it was 2014 the state department changed the changed how we pay our retirement to our employees. So anyone hired before 2014, we consider them all state legacy employees. And then anyone hired after 2014, their retirement is calculated differently. So we we put in part um we it's it's the way the retirement is split. So anyone hired 2014 will hit the 204 line and anyone that's considered after 2014, we split their retirement between 204 and um 217. And it's the

147stabilization part of the 2014 and after hires pretty much. So it's part of retirement, but it's just how we split those employees that are hired after that date. So where it says principal 15,00 that's two. So we'll have we'll have a middle school program and we'll have a um elementary program and those are two different locations. So, we'll hire someone to lead both of those places or we'll have someone in charge of both of those places. Okay. Not the principal that's already there, but you'll be hiring someone else. Yeah, I think in the past it's it's the same people that have ran in the past. So, it's the same people that we've hired in the past to do it have came on to continue to do it. It's just under principal line. Yes, ma'am. Okay.

148Thank you. You're welcome. Further further questions. All right. Let's vote. Mr. Jones I Miss Matthews I Mr. I Mr. Gilly I Mr. Cordell I I Mr. answered. I and vote that passes 820 number 19. Okay, so 141 202 202519. Um, you remember we've talked about our TISA outcome bonus and how we were going to um do that a little differently from what we did in the previous school year where we've met as supervisors and we've put together a plan on um how instructionally we can help in we can um support our um academics, our ATC ACT scores um and support our CTE department. So we met as a group up here and we met with principles and we met with um elementary principles and secondary principles and we've started working through some of these plans.

149Um so basically we've worked the plan and we've started to um implement some of these some of the items in our plan in this school year. Um so if you look at the bottom of this budget amendment, it gives you the reasons. So, um, elementary is wanting to provide more, uh, support for their curriculum. So, the foundation workbooks would help them do that. Um, industrial certifications. This is something that Skipper struggles to do in his budget. So, this would pro this provides more certifications for his area. The NIT NIT support, we currently already have that in place for some of our elementary schools. And that was a grant we received. It's walk I think it's walkthroughs and I'm I'm just basically you know tipping on the iceberg of instructional stuff. I'm just trying to give

150you an overview of what you know what these things are for. But um so some of our schools currently have that grant and some do not. So this is to extend to the schools that we don't currently have that grant with. Um we did some secondary deescalation training. Um we open that up to all secondary. Um some certified instructional training letter letter training certification. So that is to get our letters um certifi certified person to get her certification so she can continue to do those developments uh staff developments and then um some ACT mastery prep training. So these are kind of the things we've started to look at this year just so we can start working in the summer and get ahead on some of these the plans that we put together. And so this

151is to bring in part of that funding from the TISA outcome bonus. We received 292,19750. So, we're going to use around 38,462 of that funds for these items um for just this school year. The remaining part of that will roll over into the next school year. And you will see another budget amendment at some point to start working on more things in the plan. But this is like the beginning of of what we've started so we can start developing and doing trainings and working on that through the summer so we can get the ball rolling for the next school year pretty much. All right. I need a a motion to approve 141-2025-9. I so move. Mr. Cordell. I'll second it. Jones. Any discussion? Further questions for April. I just have one question. Under uh the

152industrial certification CTE support, it's uh $15,393. Is that set aside for uh paying for those CTE uh people to get certifications? So like it would be for like an example of Tennessee hair braider would be like for his cosmetology classes and then um I'm trying to look at his OSHA 10 and employee skill certifications. um some Adobe certifications for I guess I'm sure his business class or not business classes but computer science classes. Is that for individual teachers? This is this is for student for students for students. So you're they're the one we're paying for their certification. Yes, ma'am. I was confused because I know we paid certification for one of the uh personnel over there to be certified so we could hire them in a certain position and I thought I was confused in

153that. So this pays for the students. So this helps him be able to do more for to help pay for the students. So that was part of um and I think that's the full amount we've budgeted for this. So he may not spend all of that. So you may see that come again, but that's for students. Yes, ma'am. Thank you. That clarifies it. All right. Further questions? Okay. Uh I believe uh Miss Matthews I. Mr. I. Mr. Gilly I. Mr. Cordell. Hi, Miss Hinch. I Mr. Hansert. I Miss Jones. I vote. I That passes 820. Number 20. Number 20. Um 141 2022520. This is to um bring in so in previous meeting you guys approved to do the lighting construction documents for the athletic lighting. So, this is to pull some funding out of that

154um the capital restricted fund that we have set aside for lighting 42,000. It's to pull the 42,000 out to be able to fund that. And then um in a previous school year, we've fund we um set aside some funding for track improvements. I think it was around $100,000. So, we're starting to work around work on um we've gotten a list from athletic director and the track coach and we're starting to work through some of the items that need to be um fixed at the track um so we can eventually host a meet um there. But so this this budget amendment is to take the funds out of the capital restricted fund balance and to put it into our budget to cover the two cover these items. And this will affect fund balance. It affects our

155restricted fund restricted assigned fund balance and you can see that at the bottom of the page. Um it makes our new restricted fund balance 8.3 million. Okay. A motion to accept uh or to approve 141-2025-20. I make that motion. Y second. I'll second. Mr. All right. Any questions for um uh April? This track improvement. Is that where the tracks bubbling up? No. So, these are specific things that we need to buy for the tracks. So, this would be like a high jump pack, um starting blocks, hurdles, a discus cage, block cart. So, this is not for the track. um that they this is like to so we can start getting our equipment and getting our thing getting our um track ready so we can host a track meet. So it's not for the specific um

156asphalt on the track. It's for things that we can um make our program our track program a little bit better equipment wise. Some of their equipment is starting to get fairly poor shape. So, they want to choose to purchase some of this equipment to take care of it, then use some of the other funds to actually take care of some of the the track needs such as your high jump, U discus, pole vault, all those different things. So, we'll we'll be looking at that before long. Further questions? All right. Uh, Miss Matthews I, Mr. Kumi I Mr. Cordell or Mr. Gilly I Mr. Cordell I Miss Yench I Mr. Hanser I got Miss Jones I vote I that passes 820. Wow we made it through all the budget amendments. Now on to the bud budget

157update. Okay so this is the budget update through March. um through March in in March we received $4.4 million in revenue which brought us a balance to date of 43.1 million for the year puts our budget at 82.68% um compared to last year of 81.81%. um local revenue of that of the March number was around 1 million which was 24% of the budget for the amount received in March and then the state amount was around 3.3 million and then other was around 28,000 so that is re revenues are on track um um nothing really to report there we still have um four months of revenues to report so it will be um I I think our budget will be Well, there's no issues with the budget revenue budget. And then, um, for expenditures, March, we

158paid out $4.3 million. Um, total balance to date is 34.3 um with um we've used 62.68% of budget. And then of last year to date, we've you've used 60.65%. Um the some of the budget some of the items in here were from the budget amendments that you've already seen. There's nothing really nothing to report other that we haven't already discussed in previous meetings. Um I don't see any issues with the budget. If you have general questions, I will take them. Okay. Do I have a motion to approve the budget update or Yeah, budget update. I'll make that motion. I'll second Jones. Mr. Cordell. All right. Questions for April. April, can you explain um other student support on here 72130? Okay. So, that's where we pay our guidance counselors from. Okay. And so, last year we

159paid our guidance counselors out of esser funds that was allowed. And so that's why the last year to date number looks so much lower than this year to date. Okay. Any qu further questions? I just have one question on um the local option county local option taxes. Looks like we're getting a little less. Is that correct or am I looking at that wrong? Um it is but our budgets a little bit our budget's a little bit more. Um we increase our budget each year. So that it looks like we've received a little bit less. Um but we've had some really good we've had some really good months. Um we've had I think no months that less than $500,000 a month. So I think our budget I think we'll hit our budget. I think we'll actually

160go over our budget. U it just looks a little less because we've increased our budget from last year date. Our budget was less. So it looks like we've received less. Um, but I think we're going to hit our budget plus some. Okay, further questions? All right. Uh, we're voting to approve the um uh the um financial well budget update for 141 fund. Uh, Miss Matthews, I think I think you started with me the last couple times. I'm really starting to lose track of that. Ah. All right, Mr. Gilly. I Mr. Cordell. Hi, Miss Yinch. I, Mr. Hansert. I, Miss Jones. Uhhuh. Miss Matthews now. I. All right, I'll vote. I That passes 820. Okay, we are finished with our agenda items. Um so now we move on to items for discussion. So um so let's

161start uh with Mr. I don't have anything at this time. All right, Matthews. Um well, I have something. Um, I just want to give a little shout out to one of our athletic programs. Um, I believe it was last week our softball team played uh I think it was Lincoln County and uh I wasn't at the game cuz I was at my daughter's golf match but um I was told that a player for Lincoln County took a line drive to the face and um was I believe uh airlifted to Nashville if I'm not mistaken. Or maybe it was Erlanger. I'm not sure. But she went to Vanderbilt. Vanderbilt. Okay. Anyway, uh later that night um I reached out to the coach just to check on the player and found out that um there was they

162didn't think there's any permanent damage and she was getting stitched up and um ready to be sent home. So that was the good news. But uh also some other good news was that this coach bragged on our softball program and our team and our coaches because he said that our players um while EMS was there tending to the player loading the player up for the opposing team Lincoln County. our team went across the field and our coaches and stood by Lincoln County's team and supported them and were there for them during that time of uncertainty. And uh he was just really impressed and bragged on our softball program a great deal and I just want to thank those players, those parents that raised those players to be a great example and our coaches. So that

163represents us really well and I'm very very proud of that. So Mr. Jones, uh yes, I'd just like to recognize three principles this year that spend about every school board meeting we've had and that's Mr. Paul Parsley and Leah Parsley and Dr. Jimmy Anderson. And that doesn't go unnoticed. That's really a a good thing that you're doing and it shows that your interest in our school system and we appreciate it. Yes. Thank you, Mr. Insert. I have nothing at this time. Miss Y, I went to the awards ceremony at the high school and when I left home, I told my husband, I said, "I'll be home in about an hour." But what impressed me about it was the way our community comes together to give scholarships to to our students and how many there were.

164Um it it was very impressive and and I was just delighted to see our community come together like that for our students. So it was it was a great three-hour award ceremony. Mr. Cordell, got anything to say? Oh, I enjoyed the awards ceremony the other day. That was wow impressive. I'm so proud of our students, teachers, our whole team. I'm just It was a good evening or good morning. Good day to be there. Thank y'all for everything you do. Mr. Gilly. Uh, no. I think uh I think I'm pretty good. I do want to throw a word out to uh some of those folks that may be attending the Thundies this weekend. That's another great thing. If you ever get a chance to see that in Coffee County and all of the amounts of scholarships

165that are given to our athletes, it's something to see. Uh I think they're sold out. I've got probably four or five seats left at my table. So, if anybody wants to go, let me know. All right. And for me, I would really like to thank the the board for all the work they put in uh through the director's search process. It's been a long arduous process and we're going to culminate tonight with the signing of the contract with with Mr. hard grow, but there was a lot of meetings and a lot of long meetings and, you know, a lot a lot of meetings and we kind of, you know, I know Melissa worked hard on it and and uh so and all the board members really put in a lot of effort and and I

166I really thank everybody for for all that effort and we're really looking forward to working with Mr. Hardgrove and uh we'll start that tonight with signing of the contract after the meeting. Let me make one more comment. Okay. I'm going to miss seeing you, Dr. Pal, at our next meeting. And I want to thank you for what you've done this year for our school system. It um I'm really excited about working with Mr. Hargrove, but when I look over there and you're not in that seat, I'm going to be a little bit sad. So, I just wanted you to know that. I agree. I second that. This is your last time. I feel the same way. Ah, he won't go nowhere. here. Thank you for your service and Melissa, thank you for your all your

167service and everybody. Yeah, we've arranged a little bit of overlap with Dr. Powell and Mr. Hardrove to kind of transition things. So, so that's kind of that'll be great. So, all right, with that, uh, committee reports. I know we had a policy committee and yes, uh, we had 17 items on the agenda. We spent a little over two hours almost two and a half hours and we didn't move from one. Uh however we came out of that with a great base policy for the cell phone issue and uh answering that we came out with a great base. I think uh tomorrow 3:00 here we actually start back uh with just a couple of items that we need to clean up on that and then we will have a policy for the board to consider. All

168right. And there's some other there were some other committees, right? the safety committee. I mean nonpublic. All right. So non-public. Any comments on on that? So non-public. Okay. All right. So we move on to director's report. Only thing I have is some dates that we're need to remind you of is Mr. Gilly mentioned policy meeting tomorrow at 3. Uh I'll be in uh Franklin on Thursday. We're having a toss a legislative session which uh hopefully will bring all of the new laws that have been passed this year and bring those things to light. There's still some questions that we're not sure of exactly what's going to come out of them, but I know Mr. Kagel will be there and some more attorneys. TSBA will probably be there and uh it's an all day meeting pretty

169much. So, I'll be over there. Um May the 19th is a senior parade. They'll start at the I think they start at the high school gathering there around 4:30 and they'll come from the high school down 55 and go downtown and end up at the Raider Academy, I think. And so if you haven't watched that, that's that's very good program to have. Uh May the 22nd, um they're having a retirement uh get together for Miss Pototts at New Union Elementary School and that will be from 2 to 4. That'll be on Thursday the 22nd. Also on the 22nd uh at 7 o'clock is our virtual academy graduation and that'll be downtown in front of the Harvest Food uh store on the square and that'll be on the 22nd. Uh that starts at 7:00. Friday, May

170the 24th, uh is a day that um we have graduation and that'll be at hopefully at Cardon Gerald Field. If you have any input from your weather men, give them a little talk. Make sure they give us some good weather next Friday night. Uh because if that has to be moved to the high school gym, uh it's almost disastrous, but it can happen. It has happened in the past. But anyway, what I was going to tell you, the graduation starts at 7:00. Don't wait till 6:30 to get there because if you're in the line at 6:30, you won't make the 7:00 graduation. Cars are backed up as far as you can see. both ways. So, you need to plan on getting there. I'd say what Mr. Parson is from our neighborhood at 6:00 or thereabouts.

171Yes, by six. Um, I know that sounds ridiculous, but if you if you've never been to a graduation ceremony, uh, you'll know what we're talking about. But that'll be at the Cardon Gerald Field, uh, there will be a place for you to park that u, Melissa will give you some information if you've already got those. Okay. There'll be a place to park. But again, I emphasize, please don't wait around and try to get there at 6:30 because at 6:30, you won't be there at the graduation. We'll be there's a we'll be seating up front at in front of the uh actually in front of the big jumbotron, but it'll be away from it just a little bit, but you're invited to sit up there as a board. So, that will be on Friday. Um, our

172next board meeting, excuse me, your next board meeting is June the 9th. Uh, and that will be here. There's also I had on my calendar a work session. Um, are you familiar? That's actually on the calendar yet, though. So, do what? I don't think that's actually on the calendar yet. Okay. It was on mine for some reason. I didn't know what I had it on there for, but anyway, that's okay. um personnel. We're still hiring each and every day. Uh got a lot of don't have a a lot of applicants that in some positions that we need to fill, but we're working on that. But they're coming in uh daily pretty much. So that's good. Uh if you have any questions about that, let myself or Stephanie Langum is our HR person and she keeps

173a very close eye on all that as to what's going on. Um, as Miss Nichell mentioned, this is my last official board meeting. Uh, I will be around a couple of weeks in June to uh uh maybe help Mr. Harrove figure out what's going on. And uh but he'll be calling the shots come June the 2nd because first is on Sunday. He be may be calling on Sunday too if he's been like I've been. Uh but uh that's his official first day. Well, official first day was the 30th, I think, or 31st. But anyway, I appreciate the opportunity that that you've given me to serve. the the students of Coffee County. I started my career here back in 1967. spent 35 years in this system, went over to the city system, spent some time there,

174finished my career up here, and I certainly appreciate it. Um, the citizens of Coffee County, there's some fine people in our county. We, meaning all of us, have got a good school system. We got things we need to work toward. Sure, we do. But I think that's going to come to place. Uh, you folks have got a good idea of what's going on. I have faith in Mr. Har Grove. I think he can will be a good leader for our school system. So, I'm I'm looking forward to working for working with him for you working for him for a day or two. Um but uh that um it's it's been a pleasure. I know um when I started this, my wife said uh well, you know, it shouldn't be too bad. Said, I don't have

175any problem with that. said, "You know, you're just going to be a figurehead up there, and you maybe you'll talk to people when they come in and maybe sign checks from time to time and a few purchase orders." And uh when I'd get home in the afternoon, tell her what was going on sometimes, and I sure didn't tell her everything, just just enough to agitate her. And u she said, "If I'd have known that, you wouldn't have been there." But, uh, I'm I'm glad I was here. I've enjoyed it. I certainly have. It's been a pleasure to serve. Um, I wouldn't take anything for it. I'd put it on my resume, but I don't have anything to put a resume for, so I really don't care. U, I'm I'm through with it. Uh, but no,

176I will be I will be thinking of you folks. Uh, I I usually come to a lot of the athletic events. Uh, I'm not going to say I'm going to watch you on TV because I don't know if I will. Probably not most of the time. But I I do want to to have a good relationship with you and and I want you to to feel good about Mr. Harrove coming in and the staff uh have an excellent staff up here. They have helped me more than than I've ever known about. You know, you you stay in this business 35 40 years and you get out for about 10 years and you don't know anything. And uh that's that's basically what's kind of happened. I still call on our folks up here every day. Someone

177come up on the computer. I'll have to call someone, hey, what's this all about? They'll come in and tell me we get it taken care of. Scott, I hope you are able to do that, too. And I think you will. Our folks will help you all they can. I'll assure you of that. Yes, sir. But uh thank you again. Thank you, Dr. Paul. Well, we're going to wrap up with capital project. So you and Mr. Hardrove can see kind of what's what's going on here too. So the floor is yours, Mr. Shores. Okay, just a few things. Uh starting off with the football uh field, we at the end of the press boxes, we put uh some canopies. It main role is to help keep water out of the press box. We were starting to

178have some floor damage. uh we made some repairs and we're hoping that this actually helps prevent the the any more damage in the future. So So those are finished up or were done today. It's not on here as a finished job because it was finished today uh pretty quick. Um I think already I'm I'm just talking about a few things because all these others have already been talked about. I believe I talked about the lights at the middle school, the LED lights in the aux gym and also the scissor lift and so forth that they they had to rent and so forth to fix it. Uh that's all been taken care of. They are on dimmer when when they built our middle school. I don't know what they were thinking when they did the lights.

179It is they were a mess. So we we got them all fixed. They're on a dimmer. They're LED. It it's a good setup and they're all working again. new union um walkway awning that was back during I can't remember exactly when it was. We had a storm. Uh the awning on the far left of the the building on the old part was blown off. Uh we got money from insurance to repair it. So, it's been fixed. That's what that is. There is the repairs. Uh parking lot striper. We have purchased a striping machine for doing our parking lots. after we do one parking lot, it's basically gonna pay for itself. So, it it's one of those type of items that is almost is a no-brainer to for us to get and as we need to

180stripe our parking lots and we have a lot of parking lots. Uh it will we've got it to take care of it. Our maintenance can handle actually doing the striping. Uh New Union glass replacement. We had some broken glass at New Union. Also, we had some plexiglass that had been pl to replace broken glass years and years ago. Some of it's probably 20, 30 years ago, probably under uh Dr. Pal at that time. But either way, to to put the laminate, we could not put the laminate on the plexiglass. It had to be glass. So, that was a replacement we had to do for the laminate. And that's pretty much it. Unless anybody's got any questions with uh capital projects. I I just have one question. Yes. Uh what about the the leaks at North

181Coffee Gym? Was all that taken care of? Leaks at North Coffee? Yes. North Coffee leaks the gym? Yes. They have been fixed. They've been quite a while back. Did we get any insurance out of that? Did we waited too long? that that actually was taken care of by the builder or the construction company uh which was I believe it was SNS Construction, but we had to pay them, didn't we? We did not have to pay them. No. So, they came back in and they they came back and took care of the leaks. Yes. What about the gym floor? The gym floor, we we put a coat of uh polyurethane or or shellac, however you want to say it, on it. Uh we still have the the one little spot that needs to be repaired. I've

182already talked to Kirk Mills about getting somebody out there to give me a price on it, but that's kind I'm waiting on him. But we we had to pay for the gym floor and the SNS didn't pay for the gym floor. We will probably have to end up taking care of the gym floor. Yes. And the painting and the painting of the walls where it we will probably end up have to take care of the painting of the walls and the plan is to that to be done during the summer. Yes. Okay. Well, now I just want to verify New Union Gym does not have leaks. Not that I know of. Okay. I don't know why I was told they did. You might want to check. I've been out there several times and we we

183knew of one one small leak, but but that's all been taken care of. I don't know. But it wasn't anything. But you did have a leak. Okay. That was But but as of right now, I don't know of any leaks. And that's been a while quite a while back. Okay. And did insurance take care of that? there wasn't anything for insurance to take care of with that. Now, there is still some things going on about the gym roof at New Union. Uh and and I don't know if Dr. Bow wants to to comment on it or not, but but there is some things still going on about uh the watertight warranty with New Union's gym and and that is actually right now in uh Mr. Kaggel has it. Mr. Kaggel has it. Oh, I've been

184out there a couple of times, Miss Jones. I say a couple of times to New Union and and North both and I asked about the leaks and at that it's been probably, you know, a month or two ago and neither one of the principals said anything about any more leaks right now. But, uh, as as Mr. Shore said, there there was is a problem with the company right now with the roof at New Union. It needs some work done on it. And we've given that information to Mr. Kaggel and he is trying to find out what he can do about it. We were concerned about a statute of limitations but I think based on what he told us uh we as a government entity there is no statute of limitations on some of those things.

185So he's working on that and I think as a board we need to know what companies that was that created these problems and look at them differently. you know, if they come with a bid. Oh, without a doubt. You You will definitely know if if this company puts in for a bid. Yeah. I doubt if they'll be able to get anything in Coffee County. Thank you. Uh Mr. Shores, what about the gym seating? Is that at the high school? Is that going to take place this summer? the the last I talked to with bleachers and seats, they are waiting for confirmation on when materials is going to be they're going to be getting the materials. Uh the plan is for it to be during the summer. They've asked uh Mr. Parsley on some dates that

186they can actually get the gym so that they could work on it. Uh but they have not completely gotten the confirmation on getting the materials. Uh, it just has to be done before I want to say it's the Monday after fall break is the date deadline that they had. Okay. But it should be done before basketball season gets into swinging. Okay. Yes. Any further questions for Mr. Shores. All right. How about a motion to adjourn? So move. Mr. Cordell and second. Oh, I'll second that. Thank you. All right. I'll signify by saying I. I.