001So, uh, at this point in time, I would ask for any recommendations or any nominations for, uh, chairman of this committee, and my understanding it would have to be or need to be someone on the board of education. Uh, Mrs. Jones is not here. She may be here in a little bit. She was running late, but uh, that's where we stand. So, I guess right now the floor is open for nominations for chairman of the uh, policy committee for 26. I nominate Mr. Mr. Robert Gill. Mr. Robert Gill has been nominated. Any other nominations? Not seeing any. Nominations will cease and we'll vote on that or y'all can vote on it. Uh, Miss Beth, you got the first vote. I hate to throw you under the bus, but I'm too new for that. I agree.
002Mr. Cordell, I I Mr. Gilly, sir. I guess I'm chairman. Mr. Gill is our new chairman. Thank you very much. All righty. And I might say due to some some circumstances beyond our control uh this past year, our policies have not been updated like they normally would be uh because of sickness and other things that have transpired. So it's going to be kind of a catch-up session for a period of time until we get caught up with them. Uh the policies we have are those of the Coff County Board of Education. Uh, and we have sample policy that the Tennessee School Board Association has sent to us to revise ours. What they basically do, we have um we pay a fee with TSBA to help update our policies. They have attorneys that update them from
003time to time. Most of them when they're updated are based on new laws that have been created by the legislature. So, that's the reason for most of our policies at this point in time. And of course, the board can make their own policies on whatever they feel like is is necessary that do not necessarily come through TSBA, but uh these are these are policies that uh TSBAS sent based on new legislation for the most part uh that has come through. Some of them are just editorial comments and editorial changes. So, Mr. Gilly. All right. But I think uh I think starting off here till we get a little more structured in these uh I guess we'll just go through the top of this stack and this packet that everybody's got and uh start right on
004the top and uh we'll get a motion to review I guess and that'll open up the floor for discussion and then uh once we decide how we want to do it we can uh vote to approve or not approve the direction we want to go with each policy as we go through this back and just start like Mr. Mr. Question if I may. Uh do is a motion made on to adopt or to every policy or can you add two or three together for one motion or is there a motion for required for every? Normally in my experience I think they've just went through each policy and uh just kind of discussed each one. If there was changes to some they were kind of broken out. there wasn't any changes. They kind of floated on
005through with the general consensus, but I don't know how far we're going to get, but I can tell you where we're going to start. Uh, if I may, Mr. Gilly, if you'll notice in your packet, the first one you have is policy 1.105, which is school board legislative involvement. Yes. You'll see two pieces of that legisl two piece two different policies of that. the one on the on the what I call a lefthand side if you put them next to each other that has Coff County Board of Education that is the present policy that the Coff County Board of Education has. The one on the right hand side which doesn't have a heading to it except school board legislative involvement is one that TSVA has submitted for us to look at. And uh I have
006looked through some of these uh I hope some of y'all have. Some of them are just editorial comments. Some of them are moving from one sentence to another sentence, that type thing. But that's when you have two copies of each policy. C County Board is the ones we have now. The ones that don't have Candy Board on the top are the ones that TSBA has sent in for our uh recommendation and they're based on current law for the most part. How about we just go through these just like you just did explaining those two because I think we all know the difference between that is just interjecting line number four of the TSBA copy of the 1.105 or we could just adopt TSBA's copy of 1.105 that includes it. It's pretty much the same. It
007just includes it. So we could adopt agree the TSBA I guess if somebody wants to make a motion to that effect, uh the policy is 1.105. Yeah, I went through that. Uh well, that and they interjected line four on theirs. The board shall uh the board shall work with its legislative liaison, TSBA and other concerned groups in developing an annual legislative program. And and as you as you may well know, each year the board elects a what they call a legislative representative. And that's what they mean by your legislative elison. That's a person on your board of education that primarily gets all these policies from time to time and uh works with the board in terms of of this is what TSB recommends. This is a difference in them. Normally that would be the process.
008I think you would follow Mr. G. The lison person would go through these and and make the changes and Melissa would help with that. They would work on that together. But like I said, since everything's been a little stirred up here for the last couple of four or five months, we haven't done that. So, we just take care take care of business right today and then move forward. That's how normally you wouldn't have anything anywhere close to this thick all the time. It may be five or six policies depending on what the legislature done and then ones that that we have already in place. I know there's a few that that I've looked at that that come up over the time frame that I've been here that probably need to be looked into. Yeah. That
009really has no bearing on TSBA. It's just something a local policy that we've come up with that might need some some editorializing going with. But I don't think any of those are in here right now. No. No. this I think right now is catch up time and then obviously we'll be receiving requests and certain policies that people would like to take a look at and things of that nature and then move move from there. So at this point I make a motion that we accept the uh policy that TSBA their model policy. Sounds good. Motion's made. Seconded. Second. Everybody good. And I think your your recommendations will go to the full board for their approval. Yes. May not be the next board meeting because they've already got a long agenda, but we'll we'll get them
010in there at some point in time. I'll start with Mr. Cordell. I I I chair votes eye. So that one will go on. All right. So that is good right there. I think there's still another 1.701 school district planning. I think we have a TSBA change as well as our copies there. I'm not aware on this particular one what the differences are right now. I think Mr. Gilly if I may. Okay. If you'll look at uh on Coff County School Board policy at item on line five where it says a director of school shall develop necessary procedures, forms and other measures to implement the policy or this policy. If you'll notice on TSBA uh on line five that is that is in that first paragraph up there where it says the director of schools uh
011shall develop any necessary measures to implement the policy and I think that's the only change that I saw and I haven't I haven't read over all these but some of them kind of checked on so line five of both of them line five on our policy has been integrated into line five of their policy with a few they left out a couple of words. Looks like they've consolidated that procedures, forms, and measures into just measures. That's correct. But you know those are me procedures and forms are measures, right? Yeah. They've also added in that paragraph lines 8, 9, and 10 that model policy. That's a new addition. Yes. The fiveyear plan. Yeah. Line two there. This will be incorporated into accountability report. So once again to me it looks like the TSBA would clean up
012a Yes, sir. a few of the other little line items. Mr. Chairman, if you need a motion, also move that we adopt PSBA. I'll accept that. Okay. Motion getting ahead of you. No. No. Push me along all you feel necessary. Did we get a second on that? I'll second. It's partially seconded. Mr. Jimmy, I'll start with you this time. Hi. Mr. Paul, are you an I or a no? I I miss I Mr. Cordell. Hi. All right, that passes six to zero to go to the full board accepting the TSBA model policy. All right. Now, the next would be 2.400. Mr. Gilly, I'd like to to take a look at this one. If you don't mind, and uh kind of put it on the burner just a little bit and let the supervisors, the secondary
013and elementary supervisors look look at look it over because it's dealing with promotion and detention. And um I I would suggest that you let them look over and bring that back at a at another time because it deals with promotion and retention. And I'm not familiar with all the new processes. I know in the TSB policy on line 30 it says insert additional limited situations based on the needs of your district. And uh I think we need to let people look at that before. Okay. We'll just totally agree with that. Well, we'll just simp we'll pull it out. just simply pull it out and move on. I had some questions on that. I thought we can't answer that today or tackle that. I thought we can't tackle that one today. I agree. All right. So,
014now we're moving to 4.600 grading system. I think this is also another one that we've got to verify we have that right on there. The grading scale 4.600 600 4.600. There's probably a couple of pages that uh are just introductions to these, but this is a policy itself. And I I would like Mr. Gay, if you don't mind, to to let the principal speak on that. I don't think there's that many changes, but it does involve grading systems. And uh if you have if they have any questions or if y'all have any questions, direct those to the to the uh principles if you don't mind. Mr. get if I may on that one going along with what my pal is saying on the grading system by TSBA on theirs now at the bottom on page
015line 24 I'm just question that it said grading floors is that a correct statement I guess grading floors I'll turn that over to the principles I think I think they're referencing like a minimum you know as far down as you can so that's this I We're going to refer that to unless somebody can verify those. The scale The scale is accurate. Scale is accurate. Yes, it is. Yes. So this could uh unless there's any uh the reference on that Mr. Giddy was public act 2024 chapter 105 and I do not know what that is. Yeah. So that's that's what we need to be looking at I think is what actually that how that came about. This is what I don't have. I don't see the grading floor in our policy. No, it's not in the
016It's not. That's something that TSBA is put in there. So, basically, they're saying your grading will not be above a zero. Yep. It must be a zero. It's basically what the policy is saying. So on this one, I tend to lean with going with TSBA's cleaning up of that terminology, going with TSBA's model policy. I will also say on the back side of the policy that we currently have, lines one through five were taken out if my marking correct. Which one, Mr. Anderson? Dr. on the back lines one through five. That top paragraph, okay, taken out of the newer version just Yeah. Can you explain the meaning of that? Dr. Anson, could you explain the meaning of those five there in the county park? Well, I think that's more Mr. Parson. Let me let me
017take a quick read of this. Yes. So, so as I read over this, for those early post-secondary courses that require a culminating exam, students shall sit for the culminating exam in order for the additional percentage points to be awarded to their semester average. That is how we do it. Um, you know, you you don't get the additional points. And if you go back a few lines, lines 27 through 31, it tells you, you know, for an honors course, you get three additional points. Uh for dual enrollment courses, uh with the new new policy, you'll get five additional points. Um you don't get those additional points if you don't take the test at the end of the course. Um so so you must basically you must complete the course or you don't get the additional points
018added on to your grade. So what's happening is the scale the grade scale for the class will exceed 100 points rather than going to a 100. Honors courses go to a 103. Dual enrollment goes to a 105. And you you can you can read those for yourself. Um but you don't get the additional points if you don't take the test at the end of the course. Okay. Um so that's our current policy. Yeah, we are. Yes, that is what we do. So TSBA is their policy does not have that paragraph in there. So that's a current then we may want to keep it. Well, and they do they do have they do have some additional features in their model policy which we could simply adopt their model model policy but insert lines one through five
019of page two of our existing coffee county policy uh in between lines two and three of the TSBA model on page Okay, Mr. Parsley, I have a question if you don't mind. Go ahead. Right now, I think we're giving a flat three points or four points or five points. This mentions percentage points. I don't know what that what impact that would have. Well, and I think when it says percentage points, it would be percentage points on a scale of 100. So it in in essence it's the saying the same thing. Uh it really is. I think it's interesting though that they the you know the model policy the Tennessee State School Board has removed that paragraph um that we're discussing. U that is the policy we have followed. I mean obviously it's board policy but
020it's logical. Um you know you take the you finish the course to get the points. I mean, I I feel like we need to have this statement in there, even though the Tennessee school board has removed it. I feel like we need that, too. That's why I asked the question. I hate that. Yeah. I mean, if you all feel like we need to hold off until next meeting uh for any any other viewpoints, um I'm glad to speak with Mr. Creek, our testing instructional coordinator, a little about this, but I feel like I know what his views will be on it. Um, I'm glad to speak with Miss Cole who works with, you know, uh, instruction at the high school level. If you all want to wait till next meeting, but I feel like unless
021there's a point I'm overlooking, it needs to to remain. We can run it. We can run it through just kind of like I was talking about adopting the TSBA. but inserting Coffee County's lines one through five of page two in between two and three of TSBA model page two and if there's issues with it then we can pull it from the agenda on the first round and pull it back out and make changes to it kick it back if everybody wants to I really think what you're suggesting is is yes that's I agree that I don't coming. I don't know. Got a lot out of it. And the TSA recommended I mean it's gone, you know. It's just Yeah. And there's no there's no legal reference to this. So I like you. I don't know
022why it was pulled out like it was because there's no legal reference that involves any changes that they suggested to make. Well, if I can get a motion to that effect, we'll proceed further with this unless there's any other questions. I so move. Got a second. Second. All right, Mr. Parsley. I I Seven to nothing on. All right. So now we are at uh 1.10. Take a look at All right. school board legal status and authority 1.10. Uh we have the coffee county and we have the TSBA model. The only difference I see here, Mr. Gilly, is that uh on the Coff County policy uh partial sentence two and three are not in the TSBA model policy. Correct. Just taking out second sentence. Yes. Second sentence of the first paragraph. Well, way I take that
023our policy is more named. Their policy is more broad in those first three sentences on oursel base. Yeah, it's it's just a more specific definition of the role in our current policy. Yes. Should it remain? I mean, yeah, I'm okay with keeping our current policy. We can move on with this one. If somebody wants to make a motion that we I so move keep our original 1.10 no changes. I do not see any legal references in either one of the policies that we that are any different. Yeah. Did I get a second on that one? I'll say Miss Freda. I hi I that is 7 nothing to go on. Next we'll have code of ethics 1.106. Mr. Chairman, if I may on that, I noted on the memo that Ben sent out, he would suggest
024we discuss the policies. I don't know who we are. I don't talking about him being involved or if that's something we discuss among our sale, but it says right here, I would suggest we discuss the policies before making any changes so we can explain the differences. Who said that? Ben Torres. But here's Torrance. I think made that I think I accidentally folded my sheet up. Okay. These are the ones that Ben has sent back to us. He's said I would suggest we discuss the policies. I don't know who we are. So we does that include Ben, right? Yeah. I assume that he's talking about him or the TSBA legal department discussing that with us, I guess. Yeah. Ben's very knowledgeable and talked to him quite a few times with me. That's on 1.106 and 1.107,
025right? Board member conflict of interest. Yes. Uh, we probably need to pull these two uh policies and put them up here with the promotion and retention. I got a feeling I know why he has mentioned these and about talking about them and uh to get them out there. Uh, make sure everyone's well aware of how they operate each way. Um, I mean we we can if somebody wants to discuss now, we can we can go right through them. That could take a while to discuss. Well, you know, I mean, there's quite a bit here. You know, the the current board policy has specific definitions for, you know, Yeah. employees, personal interest. Yeah, parts of it have been moved like Yeah, there's new one from section two. Those first two paragraphs have been moved up and
026so it looks like there's been some movement moving around be a good idea. I agree. Yeah, because we're we're we're talking about getting in here of process of complaints and being a little bit different. And uh I believe those are the same point of contact. Yeah, all that's good. It's just the first the whole first part, the definitions, the general and uh the disclosure is in ours. There's a generalized disclosure in the TSBA model, but ours is a little bit more defined. Uh, ours is a little bit more defined, but like I say, I'm I'm good with a little bit more clarification because this, you know, this includes board members as well as employees. It looks as if that uh 1.107 and 1.106 need to be looked at as the same because some of them
027out one of them is put in another policy. So they're just combining. Yeah, those those four look at further. There's been questions on these recently. So yeah, that definitely needs to be a uh clarified of these two policies, four documents and two policies. And uh I think I think probably like Mr. Parsley said, pushing them up with the promotion and retention push these out. Everybody good with that? All right. So, we're going to pull 106 and 107 out. Yes, sir. Yes, sir. Now, we are ready for 1.201 duties of officers. Uh just going right down the list. It was Oh yes. Yes. Yes. 10 106 and 107 come out because there's overlapping policy in the two to both. I'm not sure that they couldn't be combined but we'll get worked out. So 1.201 2011 duties
028of officers. I didn't see any differences uh in in these two policies when I reviewed them. I didn't either. any change at all. So, I I'll make a motion that we u keep it as is. Sounds Sounds good. Do I have a second? Second. All right. It's been motioned and seconded to keep Coffee County's 1.201. I'll start with uh Miss Parson. I I Cordell. I I I seven to nothing. Go on. Okay. Next will be board committees 1.3. Yeah. 1.300. I did some shifting without some wording. forget that issues to be discussed by the committee must be approved in advance. I think part of the first paragraph is picked up in line 12. No, I'm sorry. Line 12 of the C County policy is u picked up in the last sentence of the bottom. Yeah.
029I don't think line six in our policy is in policy with the TSBA. Our policy talked about advisory only and Line six consists of less than a quorum of the board members. And I don't see that one at all in our policy. Dr. Pal, it is it is in the it's six and seven. It's just the the order of the words has been changed around. Okay. It's at the end, but it it is a little different. You know, it it says in the the Coffee County POS policy that it shall ordinarily consist rather than consist and you you said it right about the it being advisory capacity. That is a difference. That's what gets you by because if you have more of a quorum more than a quorum of the board there that's a meeting.
030So you can't do that anyways. So the advisory part kind of clean cleaned that up in our older policy. 102 instead of 101. Yeah. So, I don't I don't really see an issue with going with the PSBA if we wanted to interject some more of the lines out of the Coffee County. Well, issues to be discussed by the committee must be approved in advance by the entire board. That's that's county and that's not in correct. Yeah, that's not in the TSBA. How do y'all feel about that? It kind of says it down at the bottom where it says such committee shall be discharged when the work is finished or earlier by majority vot they they moved it from where we've got it up there in the paragraph down to the bottom of the kind of
031rewarded it a little bit such committees shall be discharged when the work is finished or earlier that's the same sentence and then well but down here. Uh number three, line nine on ours says issues to be discussed by the committee must be approved in advance by the entire board. To me, that is redundant. You depend on your committees to work a lot of things out before you get to the board meeting, right? instead of the board meeting taking five hours, working them out, then sending them back to a committee. Obviously, a committee is going to listen if the full board does kick something back to them, but I don't think it should be a necessity to us. That's up to majority here for everybody to look at, but I think committees ought to try to
032handle a lot of things before they get to the board. with a good recommendation and that's way I just I feel like it'd streamline a little better and yeah I agree move on a little better. So with that with that being said it looks like accepting the TSBA model policy would still cover us but eliminate that aspect. That's the only thing I really see would be eliminating from our current policy is the requirement for the board to send stuff to the committee before the committee can talk about it. Even this policy committee that would well maybe that just means you know that text that the board knows that it's the textbook committee and we do that you know when we appoint them you know it may obvious issues it's kind of yeah but if you
033read this news but I guess you're just trying to say that the board knows that we're appointing a textbook committee and a policy committee well you're going to understand why they say issues even even these here when we look at you're going to send these back to committee after they're talked about in a board meeting. So, anything you send to a committee, I think, is going to be fine. But as far as the board approving what a committee is going to do or or dis discuss in a committee, I think that's kind of redundant. Yeah, I agree. But I'm trying to think they're what they're thinking is that we don't form a committee without the board knowing it. You know, I guess maybe that's where they're coming from. That I that's the only thing I
034can figure out why they would have number three in there. It's just issues to be discussed by the committee must be approved in advance with the entire board. That means we couldn't form a committee, three or four of us or how many can and without the board knowing about it. I that's what I interpreted maybe that's what they meant. But number one, come and tell them later. Number one kind of answers that you know any committee serving and an advisory capacity shall ordinarily consist consist of less than a quorum of board members. So le it's got to consist of that uh it would be interesting to see what they really meant by that because evidently that was put in there for a reason for something must have come up that a committee was formed and
035maybe a board didn't know about it and then they brought it to them later. the committee that I don't know it doesn't make sense really. I think it's the word issue, right? You know, we couldn't have even planned that meeting coming up. We had to wait for the board to approve us and talk about that. I think TSBA's draws a line a little better that says that the the board uh the board can appoint whatever committee they want and once it's completed it's disbanded. It's a little more cut and dry, not as much wording, but and it also Yeah. And it and it and there again we do have the legal references change at the bottom. from 101 to 102. Okay, I'm just being the devil's advocate. Okay, go back up that top paragraph where
036it says the board shall operate without standing committees except for the executive committee. However, special committees composed of board members b may be appointed by the chairman. But it also says at the direction of the board. So the chairman couldn't appoint a committee without the direction of the board. Okay. I don't understand why they put that in there. I make a motion that we accept TSBA or policy 1.30 as the GFDA has. All right. Motion made. Got a second. I'll second it. Any discussion? Further? Uh, Miss Hench. I I I I I All right. Seven to nothing goes to the board. All right. Next we have uh 1.400 school board meetings. One change you have there I think Mr. Gilly is line nine of our policy says it'll be at 4:30 and I think we've
037changed that until 5:00 and it's not numbered like that in in the TSP policy but I think it's about the second major heading under regular meetings that will have to be changed. I have a question I guess that I should know the answer to but I don't on special meetings where it says that the chair whenever they feel like it's necessary to the interest of the schools or when requested to do so by a majority of the board. I guess my question is if the chairman receives a concern, he's going to have to he or she's going to have to go through and talk to five board members before it actually can be brought to an emergency meeting. Special call meeting. Yeah, a special call meeting. I'm assuming that's how that's Well, that is noted.
038code law, but I don't I don't well as line four. It's in the it's in the TSBA model as well, which is TCA C1. I mean, it's the same on both. So, obviously in the open meetings law for a special meeting, special called meeting, there's an exception to contact between board members. So, otherwise, they wouldn't have carried it with their model probably. and is noted in the same law on both equally. Well, I think that's something that I'd have to read them. Whoever that might be needs to be aware of. Yeah. Meetings the five rather than just one personation for the chairman that he or she will have to contact at least four of the board members before it can be brought to a special meeting. Special meeting. Yes. But he still reserves the right
039to refuse that special meeting even with the five. That's correct. So, uh, where are we, Melissa? That may be where they've added a sentence to go along with. Well, but nothing else in here is any different. Mr. Mr. Chairman, there's one thing different on uh electronic attendance. Yes. If you notice on TSBA, they do not have line four, which we have on our policy, intent to attend electronically should be made to the chair and director of schools by 8:30 a.m. on the day of the meeting. Right. And that was an additional we did put in there just to keep uh I remember that a couple of years ago just to keep it under control. If somebody wasn't going to make it, you had to contact by 8:30. That gives tech time to make sure everybody's
040aware and how to hook up and all that good stuff. Now on there, they say the board member notice prior to the meeting on which which line? Oh, it does. You're correct. Work related absence in order to participate electronically. So, we'll have to to sort that out. Well, on theirs it does it says the five days, but on hours uh 8:30 the day of you've got the 8 8:30 the day of in line four heat question, but then when you get into work related absence, uh it's just limiting you to two times per year for that reason because we've covered it up in page two, line one, number four. by 8:30 a.m. the day of but that's just only on work related. Yeah, that's not that's just on work related. It's not on sickness or
041national disaster or family emergency, right? Just on that work related absence like you probably they realize that you know your work ahead of time and you know electronic You've got electronic attendance and then you have workrelated absent sickness, inclement weather, family emergency. Uh all the way through there part of the the main heading of electronic attendance, which is our hour number four, you got to notify the chair by 8:30 a.m. the day of the meeting. Now, each one of them sickness, workrelated or there's we've got different days in there like inclement weather three times per year. Uh workrelated absence two times per year, three times for sickness. Family emergency two times per year. So, I'm kind of seeing uh keeping hours but updating the time from 4:30 to 5. Great. Well, I'm not sure where
042that comes in when the verbiage I mean the only thing we talked about that's different is our line four which is 8:30 the day of which is where they're five five days notice we're 8:30 unless unless you still have to have a unless that's part of the law but that five days notice is just on the work related apps it's not on on TSBAs yes Yeah, I kind of have a problem with that 8:30 because I mean something could happen noon and you still need to be in the board meeting and you can't. I think that was put in there. We did that a couple years ago just because of the timeline and and the timing it takes to get Mr. Dame wood and get everybody connected and a link set up and see it
043and then make sure they actually get into the meeting and have the ability to D. Would you have any comment about that? It don't necessarily have to be 8:30, right? Might be noon or something. Should we alter that to 10 o'clock? Maybe. Would that help? I'm I'm open to a time and a motion. And I have a suggestion about something else. Sorry. Um, going back to under the regular meetings where we have second Monday of the month at 5, instead of stating a time in our policy, could we just say at the appointed time? At the approved time, huh? You have to put So, we have to require it's requiring a specific time for dating time. Okay. So, that's the difference. The differences, the difference in the law that is noted on there is a
044meeting concerning school security, the district-wide school safety plans or the building level school safety plan shall shall not be subject to the open meeting laws. That's the difference in the policy. That's the difference in the law noted on that. So that really has no bearing. We're going to do that anyway. So that don't have no bearing on that. We could we could probably update the law if we wanted to do that, but so it'd be a time it would be a time uh the way I'm understanding this is keeping our same 1.400 changing the time in line 9 to 5:00 p.m. and updating the legal reference. We have to wait. Make that in the form of a motion. Got a motion. I'll second that. Got a second. Uh, Mr. Cordell. I I I All right.
045Keeping the same with changes. Seven to nothing. We'll go to the board. All right. Next will be 1.402 notification of meetings. I think the only difference was that they put is insert or insert. I'm glad on this copy they highlighted the differences in darker print there or so we could find the differences more easily. And they wanted us to insert something. So I mean we've already got it decided. example. We've got example, you know, they they use an example of 48 hours for special called meetings and we've used 48 hours and hours. Uh, and I think that's important in the fact that once you set that special call meeting, you have need to get it out 48 hours prior to the meeting, which means that you can't come in here day before and say, "Well,
046I'd like to add this to the special meeting." Yeah. And I know that that happens from time to time. Has happened. Need to be careful. Yeah. to the special meetings when it's already been posted. Where? Well, I do have a suggestion. That is just a uh that is to make sure and it was added on the the TSBA one. Okay. Uh, and that is to ensure that there's a public comment section even of a special called meeting. That's the way I just read that. Do we have that in here? Uh, no. But in the legal references at the bottom, uh, we've had a new one added to the TSBA, which is TCA8-44-112. And that reads and that reads, "Part of the Tennessee Open Meetings Act uh requires governing bodies to reserve a period for public
047comment at each public meeting and allows for reasonable restrictions on that period while also ensuring opposing viewpoints are represented fairly." I think we already do that. We haven't on the special calls. Well, that means we'll have to on the special calls. So, there's no real difference in this. We could take the TSBA and add our time frames and our sentences from the Coffee County policy or we could keep the Coffee County policy and reference the update the legal reference. That's all we'd have to do. I I'll make a suggestion. If we keep the Coffee County policy, I would suggest that that uh second sentence in the first paragraph be broken apart. It is really long and almost to the point that it just doesn't flow. It it's it's hard to understand. Uh you know, it
048makes a point there. This schedule shall be posted in the central office, each school, and on the school systems website. and and it continues the same sentence. The website sent to the president of the local education association. Well, the website is not sent to the president of the education association. I just think the sentence needs to be broken up. Yeah. Um it could say in addition um the schedule will be sent to the president of the local education association and to the local news media. If we're going to keep that, if we're going to go with the coffee county, does that make sense? Yeah. I I don't know. You know, take two hours. What did you teach, Mr. Was it English? No, I I I taught social studies. taught US history, world history, US government.
049Um, I read a lot of emails and I get a lot of emails and I have to send a lot of emails. Okay. So, um, this schedule shall be posted in the central office, each school, and on the school systems website. Period. In addition, it shall be sent to the president of the local education association and to the local news media for periodic announcement. Does anyone have any I mean does that flow and sound sounds good to me. Wonder why the what TSBA recommends they don't they don't include the local media. I don't know. I mean, we don't have to to do that. Yeah. Yeah. I don't know. I thought that was odd that it's not included. Well, if everybody's good, if I can get a motion to keep Coffee County's uh 1.402 with the
050sentence as stated by Mr. Parsley and an update of the legal reference. So move. Second. I'll second. got that. We'll figure it out. Um, Mr. Anderson, I I All right. Seven. Nothing goes to the board. It's been right at an hour. Does everybody want to finish this little stack or try to You mean this or Oh, no. No. I got a small stack. Uh, we got three more to go. Yeah. Or two more. Let's see here. 1.404. That's been a topic lately. appeals to and appearances before the board. Uh what I seen we are pretty in depth with ours and they have updated the law now to include the public comment section which we do. Yes in ours. It's just our legal reference is noted on the back. Instead of is disruptive, I think they
051put in violates state law. Yeah. Yeah. Theirs is just the vague the word director of schools in that first paragraph has been capitalized which is just a you know that's a small thing right I I'm looking at the the model policy first paragraph um next to last line director of schools has been capitalized whereas it was not in line on our policy Oh, here I do know that if we do keep hours the coffee county as is, we will have to update the legal reference. There's definitely some verbiage there um appearing before the board about directing questions to individual board members um only upon approval by the chair. This is also taking out your five day which would be 10 line 10 and 11 on our policy. I don't think maybe I'm overlooking I don't
052think that's in the TSP model policy. No, it's not. No, it's out on theirs, too. Yeah, I'm sorry. It's out on theirs, too, on TSPS. They pulled it out. So, ours is ours is more refined to fit the things we we have around here. Uh, like I say, I I just the only thing I see is the updating of the legal reference on the back. We now know what that reference I think it's good like I mean I think we need to keep it and I I like seeing that last sentence members of the board and the director of schools may have the privilege of asking questions of any person who addresses the board and I think at one time that was question wasn't Yes. If you could or you couldn't. Yeah. Yeah. And you
053know, somebody's ready for a motion. I'm ready to hi. Something that something that in the model policy that I don't think is in our policy and so please correct me if I'm overlooking this, but in the model policy under public comment period, it says there shall be a public comment period for each meeting with actionable items on the agenda with the exception of teacher disciplinary hearings. I don't know that our policy specifically mentions uh teacher disciplinary hearings. We have a I think we have a Don't we have a staff uh in our staff line of policy in a different You think it's in a different policy? Yeah. Okay. Yeah, I think we have a staff line. I just think we need to pretend that of how they are to and it's pretty much the procedure
054of how an employee gets their hearing before the board. Okay. if I'm not mistaken. But we can uh we could add this just in case just to make sure to the coffee county. I think the line 22, 23, and stakeholders. I think that's good because we had in our discussion all the documents about being able to speak to the board and lady that actually lived out of the county thought she would not be able to speak. I don't think that's right. She looked it up. She's she's a stakeholder just because she did outside, right? So it it is significant to define the stakeholders. Yeah. Yeah. Interjecting with exception of teacher discipline. I certainly agree with that. Maybe insert that what Dr. Anderson said on line 17. You know, there should be a public comment period
055for each meeting with actual items and then the rest, right? And then after that picked right up with if an individual wishes to address the board. Okay. So, we've got that got that sentence got notes. I think it was to take uh the first sentence of public comment period of the TSBA model policy and insert it on line 17 of the coffee county policy and no changes to what is in the coff county. Just insert that sentence full sentence in front of that line 17 and update the legal reference on the back. [Music] Okay. All right. Do I have a motion? Does that effect? So move. Second. Second. Forget where I'm at. So I'm just going to pick Mr. Party. I I I I I seven to nothing goes to the board as amended. Next
056will be 1.500 board community relations. We are quite a bit different. We are we don't have legal notations for either one of these even in the model policy. I think our policy is a little more direct. A question I have about Coffee County Board of Education policy uh for um line four um strive to keep citizens of the school system regularly informed about all policies, problems and planning through channels of communication, its own efforts and the office of the director of schools. Its own efforts define that someone what is that? What is its own efforts? Would that be like a mission and vision of the school system? Well, and when it says to inform citizens of policies, problems and planning. Okay. Inform citizens of problems. How do you do that? You know, it says its
057own efforts. Well, I don't know. She talking about agendas like agendas that have issues on I just wasn't sure if well its own efforts is the board's effort. Yeah, that's exactly what what is that? Its own efforts is the board's efforts because you back back up the board will number one and you go through that its own. I guess that means I I agree with him. It's kind of confusing, but it must mean the efforts to what they're doing in in uh with the problems and planning. You see what I'm saying? like it you keep you keep everyone informed of policies, problems, and planning through channels of communication, its own efforts. I I take that to mean that the effort that they're doing to get to this point, but it's not very clear. Yeah, the
058sentence is really Would it make sense just insert instead of it just get a little redundant and put the boards on that effort? Well, I think what it means is the school, like for instance, if you you're posting your policies and you're keeping everybody informed if you know problem, say you had a a epidemic of something. And then planning, that would be the planning for your, you know, what you're doing at your school and your efforts. Like in other words, you don't just post it, but probably periodic periodically put on there, we are doing so and so, you know, to get toward this policy or toward this solving this problem or what. I don't know. That's what I took it to mean, but it doesn't it's not wording definitely overthought. It's not wording correctly. Well,
059I don't know that you to the public all your problems, right? No. Well, I don't I use the word practice. Yeah. I don't think problems would be like better than problems and the TSB model policy one I think serves the purpose of all of that right and it doesn't have anything about problems I don't know where that come from but that's you know what's the definition of a problem you could keep it full of problems I'm sure I like their how simple there's the strike to keep citizens regularly informed about all of policy practices and planning yes I mean that's It's a clear statement. It is very clear. I think it sounded uh I actually like better, but I do like the part where it is making people uh take responsibility for some of this.
060I mean, you know, this is kind of vague. Yeah. Yeah, in ours it does say the principal of each school shall be responsible for the development of public relations program and promote programs involving parents and community. That gives that person the direction that that's that's opportunity to be able to Yeah. Yeah. and because I think sometimes like uh that's really important school community relations and I think we're doing a good job of it and I think that's why we put that in there where it would be noted that that's one of the responsibilities. So maybe just insert lines 14 and 15 from the old policy into the TSBA recommended policy. Okay. Right. Because the last paragraph is the same as you think at the end or you I would I would do like it like
061we currently have and just have it right above that last paragraph there. But it's just a suggestion. All right. Somebody give me a motion. Which way we're going? I'll make a motion that we insert lines 14 and 15 from the uh current policy into the model policy that TSBA is offered and add legal references. You don't have none. I know we don't have any or we just Okay. Do I have a second? I'll second it. All right, Miss Freda. I I I I I goes to the board. Pass. All right. 1.702 Evaluation of School District. [Music] I think their uh their model policy is just uh vague. I think ours has already been tuned to fit our system. Could be wrong. You know, one thing I notice about the TSBA policy is that it states,
062you know, each department shall complete an eval indicating strengths and weaknesses. I don't see that in hours. In hours and and I that's a good practice. I mean, it's, you know, Yeah. Um it self-evaluation is something that I think should be included. And I like that the it says each evaluation shall be given to the director of schools and you know physically an evaluation would go to the director and uh and provided to the board. In the coffee county it says each area of responsibility. Do you think that means the same as department responsibility department's more defining? It's clear. It is clear. Well, it's still not clear if you're referring to elementary schools. What are you talking about with the department? Would that be to me? It should say each school shall complete an evaluation
063indicating strength decision. I see this more at the central office level. So like your elementary uh supervisor would complete an evaluation. Your secondary supervisor would complete an evaluation. Your finance director would complete an evaluation. So all of those are then given to the director of schools who will present that to the board. That's how I interpret that. So if you go to lines 14 and 15 of ours and just scratch out area of responsibility, put department. and then scratch out area at the end and put department. I does that clean all of that up and and it narrows it to the department. I I don't I this is very confusing because I don't see how department can evaluate a school principal needs to know the strengths and weaknesses and give that maybe to the department
064up here like elementary would be Joanna Seismore. I don't know who the middle school is. Dr. Blessing. Dr. Blessing. All right. And in the high school would be Christmas. Uhhuh. Yeah. Yeah. You know, if if the board is going to do it, they're in essence going to be talking with the de director, deputy director, and these supervisors anyway. So, and that that really makes it more important for the central office to interact more so than to if they're going to be the ones that's going to have to bring it to the board. Yeah. No, I think this is directed toward central office evaluation as opposed to individual school within a school department studies. But it's strange. It says evaluation of the school district and then it goes into department. You know it's great. So when
065you talk about the school district you got elementary. Yeah going to be super reported on the elementary part secondary and secondary middle school business. So it would be their responsibility to come up with that. So the TSBA policy would in essence be the model policy would be the clearer picture. the TSBA model policy would be the clear picture of the direction. I don't like how it says the board shall assess the school district. I would I would think it would be the board should assess the school district based upon the reports of the director of each department. I think they assess it best through the director's uh information to the board. Director school that information board you will make number two schools It says annually at the very beginning. Well, if you do it, yeah,
066you you need it at the end of the year if you're going to assess what happened that year. Well, then that would be two weeks, right? Yeah, we can't do that this year. Yeah. I don't think you don't usually get any of your results. I mean, we've been usually December before we start knowing. You know, you're right. You know, maybe there's a reason that there's no specific time to do it on either one of these. Yeah. Annually is broad enough to give you, you know, time. We might find out when not have embargos or whatever in October or it might be January. Five years. I've seen it anytime in that time. Is good because it says the goals of each department for the fourthcoming year. That means individuals are going to have to set some
067goals. So, am I here and accept the TSBA model policy? I think so. I could entertain a motion. I make a motion to accept the TSBA uh policy 1.702 as written. I second that motion. All right, Mr. Anderson. I I I goes to the [Music] board. That is almost all that I have in front of me. I do have this for the next or what we're trying to do. These were No, these were already updated. Yeah, we just have two more and then we'll have this entire stack that was brought up. Uh, Yeah, I think we need to push that one as well, but um I haven't been able to tear the two apart just completely yet, but if everybody wants to tackle that right now, we can. Or we've been at it an hour
068and a half. It's whatever. I I certainly would like be able to go the visitation, you know, from Mr. Barton. Maybe do one more. That That's what I have is basically one more. Okay. Which is uh fundraising. We have that that's that's going to be a long we do that's going to be a long one. I think we need Yeah, we do have we do have a fundraising policy, but that's there's that is how should I put it? Controversial. It could take a while. Yeah, we could take longer than what we uh with Mr. uh Mr. Barton's uh son's visitation right now. Uh call it a day. Well, we've got three here. Uh, one's legal, one is uh for some uh employee department input, and then this fundraising is pretty much in a that's going
069to be a handful. So, we have those. We will push to the next round and I'll try to uh get with Miss Melissa and we'll try to streamline it a little better if anybody we'll come up with a a good list. so that we can break these apart and get them in the next about four meetings, probably get through what we need to get through and uh submit some changes, stuff like that before we get to committee. That way we can discuss them in committee and vote and go from there. Mr. Dilly, I think our April calendar is pretty well full. Yeah. In all honesty, I don't know that there would be time for board to get together to Anything else on this? No. No, it's going to I think me and me and Miss
070Melissa talked and I think uh May still be pushing it. So, we may have a busy sometime in June, July, and on into the fall with policy committee, but but we'll get it done annually. Anyways, did y'all see the did y'all get the email on the TSDA webinar that's going to be the April the 16th where it's it's for board secretaries. It's for any board member. It's the uh best best practices for uh it was talking about the policies and uh it says whether you're new to the role or seasoned professional. It's the best practices for ensuring board policy updates are accurate and timely and it's a webinar on April the 16th with TSBA and you know anybody could join that and I thought I'm going to look at that because it's uh it goes
071along with policies. I just got that today. Did you get it too? Okay. I didn't know. I think I don't know. I think I'm getting some things because I'm supposed to be the legislative lay on which I'm not. You're not doing a very good job. I talked about you before you got there. Oh, did you? You're in You're in one of the policies early on. I don't think Can I entertain a motion to adjourn this? So move. Everybody all in favor? Uh-huh.