001copy County Board of Education it is going to be a long meeting tonight so all the folks out there in YouTube land may want to order in Pizza they're going to watch the whole meeting um we are going to get started here with Miss yench is going to say a prayer for us our father Lord Almighty we come before you and we give this meeting over to you we name you over this Schoolboard meeting tonight we ask that your Holy Spirit would be present in this meeting the spirit of wisdom the spirit of understanding the spirit of guidance and we ask that you would guide us in the decisions that we make tonight that they wouldn't be made by us but they would be made by your spirit that we do the best for our
002County for our teachers for our students and for the staff and we just ask that in jesus' name amen amen all right we say the Pledge of Allegiance and we're going to have the volleyball team come and lead the pledge for us please stand all right whenever you're ready to the flag of the United States of America and to the republ for which it stands one nation under indivisible and justice for all thank you very much all right we have uh some changes in our student ambassadors tonight the other ones are preparing for the uh uh basketball tournaments so we have Lauren Shelton and Amelia Thomas are gracing us with their presence tonight so welcome and thank you all right with that we have a presentation from uh Coffee County Education Foundation Association um Miss
003eore is she here oh okay come on up to the mic I am Brenda Brown I am director or the chairperson for the Coffee County Education Foundation so I would like since most of you are fairly new I would like to introduce some of our board members we have Brent parsley Ronnie gray Tom Markham and then uh Barbara ARP and um Stan Gerald could not be here tonight so on behalf of the Coffey County Education Foundation we want to present this check to Jonah seore yeah and we understand understand the use of this money will go to our reading and math coaches to um enhance the education system tell them how much we got oh $7,000 thank you and we'll need a photo op thank you you put this up here or back here it
004doesn't matter thank you guys so much thank appreciate all right next up we have some recognition so first up is Brenda Ramirez from the American Heart Association Brenda will you come up here Brenda oh I'm sorry Brenda Ramirez the American Heart Association would like to say thank you it's a pleasure to honor you for acting so courageously and swiftly to offer life-saving Aid today many Americans feel helpless during an emergency because they do not know how to administer CPR or they are afraid of hurting the victim we want to recognize Heroes that have stepped in to save save a life thank you for perform performing the heroic Act of the he maneuver a critical Link in our chain of survival you have not only helped Save a Life with your community but you are also
005partnering with the American Heart Association to improve the survival rate of citizens who receive bystandard CPR thank you so much it is an amazing thing to say that you saved a life at Deerfield Elementary and we are so honored that you're with us thank you [Applause] awesome all right next up we have the uh uh Coffee County Middle School volleyball team so come on up to the mic and and make sure you get everybody up here too because we're going to want their pictures so first we want to thank the board for taking the time to recognize our players um I'm coach Tori Adams and then my sister is coach Maddie McKenzie and so we just want to talk a little bit about our historical season we had an overall record of 21 and seven
006we were first place regular season second place CTC tournament second place area Champions first place sectional Champions and then we made our first state appearance ever and we did get our first State win and this was actually only the second year that they've offered the state tournament so it was pretty cool to make it just within the second year so if you guys could give a round of applause for these girls and their hard work thank you [Applause] all right now we have our general call to order um and uh this brings the meeting to order uh first order of business is uh public comment we have three people on the public comment uh list so Mindy um aen is that right oh all right I'm sorry I stand corrected I couldn't read it uh
007my name is Mindy Alan I'm a teacher at Coffee County high school I'm here this evening concerning the proposal for a systemwide athletic director position although I support athletic programs these funds could benefit students in other areas at the work session I listened as our school system was compared to other systems after researching these systems mentioned I discovered they have multiple high schools some as many as 9 to 11 high schools not including their middle and elementary schools I also listened as it was stated that Athletics represents approximately 25% of the students in our system I'm here this evening to speak for the other 75% every student in our system deserves a chance to succeed and flourish even those with no athletic ability in our system numerous student organizations receive zero support from the budget
008these organizations do not have the luxury of stadiums fields and jumbotrons to seek advertisement dollars the state discourages us from the formation of booster clubs we rely solely on fundraising and donations funds that are difficult to seek after businesses support and advertise with athletic organizations at the high school alone we have the following organizations Beta Club skillsusa Deca fbaa HOSA interact Art Club Raider creators criminal justice Club mock trial Club FCCLA drama and FFA these organizations currently have memberships that total over 800 members they teach professionalism life skills and soft skills they Foster confidence and give students a sense of belonging advisers and teachers donate hundreds of hours outside of school hours to prepare these students for for competitions community service opportunities and fundraising the majority of these individuals receive no stopping or salary for
009their time these advisors also reach into their pockets to provide clothing membership fees and travel fees for those who cannot afford it yet deserve the opportunity imagine what the proposed salary of the athletic director could do for these organizations and how many children could benefit from those funds how many students could benefit from participating in these activities but do not sign up because they cannot afford the membership fees to travel fees or the contest fees the benefits from these organizations allow students to beat the odds by reaching outside the bounds of the only life that they have known to see what's available to them we have traveled with students who have never left the limits of Coffee County never stayed in a hotel never eaten in a sitdown restaurant or never flown in an airplane
010I have seen a young woman from a difficult background overcome with emotion as she stood in front of the United States Constitution and wept I have seen numerous students who lack the confidence to look up in class compete and represent themselves in our school in a speech competition or presentation or railing against a witness in a Mock Trial Competition one young man from a home with a mentally ill mother who also struggled in math and English stood on a Podium and accepted his gold medal he went on to rank eighth in the nation he used his scholarship to attend a community college and is now happy and successful married with a family we have witnessed students succeed time and again to spot the odd stacked against them at these events students connect with other students
011and adults who offer professional contacts for their future one young man was awarded a scholarship because he shared his experiences with a stranger on an airplane another young lady was awarded a scholarship and a position as a skills USA officer at the postsecondary level because she impressed a Tennessee Board of Regents member by sharing her love for her organization as she shared a bus seat Athletics is not the only space for students to learn teamwork perseverance and a sense of belonging participation in these organizations Fosters academic achievement and encourag students to perform better in their classes the board members have spoken for months now about how they want to advance our system and put students at the Forefront to accomplish this you must support not only the 25% but all students by funding all opportunities
012thank you thank you all right we have Amanda McCain good evening Amanda McCain as much as I don't want to be here publicly there are two reasons that I have to be one I can't teach advocacy to my students if I'm unwilling to advocate for myself number two I cannot resolve this behind closed doors as it would be a disservice to myself and the community I commend you for allowing this to be a platform to be utilized for concerns and Free Speech but I do not appreciate the lack of protocol being followed I will always be a champion for parents students and teachers however I will not be a proponent of public slander due to the breach of those protocols I have prayed a lot about this and while all of your lives moved on
013from October with no thoughts toward that that event I had to simultaneously deal with that while also moving forward and as I prayed about it I was given 1 Peter 3:11 let him turn away from evil and do good let him seek peace and pursue it so this is me seeking peace and pursuing it thank you for giving me the opportunity to speak today though I know it wasn't easy I stand before you not only as an educator but as someone who deeply cares about the well-being of my students and the Integrity of the community we're all part of I have dedicated dedicated my entire life to teaching mentoring and inspiring young minds and I take great great pride in this District however today I must address something that has shaken me personally it has
014also reverberated through the educational Community as others have questioned how could what happened in October happen so easily and what if it happens to me and I am thankful that while this was a horrific event to me personally that my reputation supersedes anything that was said but there was no regard for consequences moving forward mistakes were made policies were ignored and by allowing those breaches you've not only failed me but you've been fil you have failed the entire Community when Protocols are ignored it creates a ripple effect Protocols are put in place to be a veil in which people are protected on all sides it's the bridge to ensure that due diligence has been done to ensure not just any parent any student or any teacher can bypass those rules to utilize this as the
015public speaking box anytime there is a disagreement or disgruntle a parent publicly slandered my character and questioned my dignity and I want to be clear I have always acted in the best interest of my students fostering an environment where students can feel safe supported and inspired to grow and I've also instilled values consequences and I've treated all my students fairly in a socially and emotionally driven environment firstly I want to address protocol 1.44 which explicitly mandates that the board convene or executive board convene to approve items on the agenda before they're acted upon this protocol is not merely a formality it's a Cornerstone of governance that ensures accountability and due diligence in the decision-making process however in this instance the board did not convene in a timely and proper manner and by not adhering to
016that protocol it created an environment where decisions were made without proper scrutiny which led to unjust outcomes for those affected me moreover I must express my deep concern for 5.52 that protocol is equally vital as it guarantees that employees are informed of complaint against them and are given the opportunity to respond and give their side present facts and to defend themselves with Integrity it's our responsibility to ensure that every individual in our district is treated with fairness not only out of respect for that individual but also to uphold our school system this denial of due process is a direct violation of that policy and an appalling failure to uphold the rights of me or any educator no one whether in the class classro or any other profession should be subjected to slander or judgment without
017the chance to respond to those allegations in this instance Not only was it complaint raised UNF foundly but I face public slander based on mere allegations rather than facts this kind of public defamation especially when rooted in hearsay is not only damaging to the individual involved but also harmful to the overall morale of our staff the Trust In students and the reputation of our district it cont predicts the principles of fairness respect and professional inte Integrity that we should be fostering within our educational Community but the great thing is reflection is a beautiful tool and we all can possess it and use it to our advantage in conclusion I urge you all to reflect deeply on that situation let us collectively recommit to following our established protocols with integrity and transparency let us make it
018our mission to uphold fairness and do process ensuring that every voice is heard and every individual treated with respect that they deserve we must protect our Educators support our students and preserve the trust of our community at the same time thank you thank you m m next up we have uh Dr Charles Lawson my name's Charles Lawson I live at 2889 Henry Cove Road Manchester and I am here to speak about budget amendment 10 now budget amendment 10 is the one that moves money in order to pay the salary for the interim director of schools uh as most of you know in October my time as director ended and a new one had to be found uh oh and I'm sorry the first thing I wanted to say was thank you to the board chair
019for allowing me to speak and exercise my rights as a citizen the last time I tried to come in here for a group of uh for a gathering of the board he tried to deny my access so I appreciate him not trying to do so this time but uh on this basically conditions have been created that no matter what I say about this budget amendment it it has to proceed I just want to make sure the board understands it is unnecessary uh and that's what I that's the statement I wanted to say this evening uh even uh for whatever reason that vote was taken but the director of schools and the board interact a few times a month at the most and so that could have proceeded forward we could have proceeded to work together
020and it would not have cost the district an extra $100,000 but uh I will say that uh it's not all negative from a personal standpoint I have enjoyed I enjoyed a beach trip at Christmas a trip to Alaska two weeks ago and that kind of thing that I would have never had before otherwise I wouldn't had the time so that's a positive for me but as a taxpayer I find that it it was a move that was inadvisable expensive and unnecessary thank you thank you Dr [Applause] Lawson all right next up we have principal report so I guess you guys are probably all arm wrestled in the back to see who was going to go first but I guess you [Laughter] didn't Mr parsley good evening um it's springtime and there are lots of things
021going on at the high school as any other season but but there are some new things we are uh finishing up some seasons and we are starting some Seasons uh along about this week um we also have lots of activities going on during the school day right now uh I'm happy to report and I think most of you are aware that we have four of our Student Government students that will be attending what's referred to as scope tomorrow uh of course that will be a nation Ville uh and our our uh four sgaa students will have opportunity to interact uh as if they were Schoolboard members uh I'm excited uh that they are getting to do that and I know you all are as well and uh my understanding is that they will report about
022that experience I believe next month uh those kids again are excited about it I I spoke with one of them today uh also want you all to be aware uh that there's an organization a national organization called Rachel challenge uh that is going to be coming to Coffee County Central High School next Tuesday on the 18th uh Rachel's Challenge was founded by uh the family uh of a young lady named Rachel who passed away over 20 years ago now and she was one of the victims at Coline and so that tells you a little bit about what that organization is about we had the organization in about 5 years ago and that was at an expense at that time that we did pay for that uh fortunately this time I received a phone call a
023couple of weeks ago and there was a donor that was willing to to give $5,000 so that Coffee County Central High School could receive uh the Rachel's Challenge program again this year and I have no idea who that donor is I don't know if they live here locally could be out of state uh but they called us up and I quickly accepted that and uh so next Tuesday we'll have a schoolwide assembly uh from a couple of presenters with Rachel's Challenge uh the thrust of that program is antiviolence uh and really it's about creating a chain reaction of kindness of compassion uh through uh schoolwide initiatives and so we'll have an hour long assembly uh late morning next Tuesday and in the afternoon we will have a we're going to call it a club meeting
024there'll be about a hundred students involved because that's what they allow us to invite and what they'll be talking with us about our schoolwide activities that we can do that would really push that kindness and compassion uh throughout our school and again hopefully uh have a chain reaction where it would just continue on inevitably Through The Years so although we've got lots of great things going on at the high school we certainly want to continue to push you know kindness and compassion uh I'm excited about that program and uh you all would be welcome to come uh next Tuesday I think about 10:45 is when we'll begin if you're interested in coming for that program uh reach out to me and I can I can definitely uh talk with you and and would love to
025have you okay that that's really all I wanted to share uh there again there are lots of things that are ambassadors will'll share a little bit later in the evening okay any questions for me any questions for Mr parsley thank you thank you all right M parley first of all I'd like to say how proud I am of Miss Nicole Ramirez our teacher's assistant who you um recognized earlier so thank you for that we could not do without our assistance and we're a family and we work all together as a team and their role in our school is so so very important so uh the first thing I got to say is we are having an opera performance from National Opera is March 14th at 9:30 so I had one of the board members reach
026out and ask you know about that that they would like to attend that so I'd invite all of you to come if you would like to it this Friday the 14th at 9:30 uh Miss Mary McCartney has arranged for that and so she's uh set all that up and organized it and got the Arts in there uh we also have the second grade going to the Nashville Zoo we have the uh third quarter Behavior celebrations where we recognize all the students who have at excellent Behavior we can have quite a few of those that might add because we have great kids at Deerfield very well behaved um we also have the spring concert I had the board member reach out and ask about that that is April 3rd at 6 o'clock at night so that
027also is arranged by and organized by Miss Mary McCartney our Music Teacher um she also has a ukulele club and she has had them us they're going to perform at Autumn Oaks uh April 5th at 1:45 if you'd like to go see them there she has a really done a lot for our music program at school at our school we and I call it a program because with her there it truly is a program with everything that she does um we also have our Easter lunch on the April 9th and April 11th the first grade's going to the zoo uh we also have math night with Miss Janice tally on April 8th from 5:30 to 7: she's our math coach and she comes out and she uh has a math family engagement evening and where
028the kids just kind of get with their family and their parents and things and work on uh math skills games and things like that where they learn it's a real fun evening and I think this year she said she's going to focus on Geometry and also we begin teap testing on April 14th so after that when that begins we kind of pause everything else and focus on testing so and then we have um fun after that thank you thank you Mr person all right Dr Crabtree has nothing so Dr Anderson nothing so you're just here for the fun of it okay all right so principal reports are are done so um we now have um the call for intent so at this point we'd like to um approve the uh the general consent items which
029are the minutes from the uh February 4th and February 12th meetings and then the uh then the consent agenda items Mr Gilly Mr chair I'd like to amend the agenda adding a number 20 which includes the uh as labeled in our documents is number seven lady Raider basketball I think it's an overnight okay trip approval so we will put that on the agenda as item 20 and we also had a request to move the um textbook adoption uh to the general agenda so that would be item 21 any further changes to the consent agenda any yes REM remove budget I to number okay that's fine so we'll just leave that blank instead of renumbering everything all right any other changes to the uh um consent agenda all right with that um I need a motion
030to pass the consent agenda I move Mr henser second I'll second it and Miss Jones seconds it all right any discussion on this all right let's start with Miss Jones ah Miss Hodge i m Matthews hi Mr hi Mr Gilly hi Mr cordz I is ych I Mr answer I and I will vote I that passes uh n to zero we have everybody here all right so the consent to the agenda item is is passed the first action item then is the resolution on teacher bonuses and this is your item number one here this is a um and uh Dr Powell maybe you can fill us in on this item yes sir as you well know the general assembly passed what is known as the Freedom Act which basically is two ision for students uh
031in private schools it uh will I think there's been uh maybe 10,000 students in uh a low uh economic section and also another 10,000 for um generally anyone else when the resolution was excuse me when the bill was passed there was a amendment in there that said that uh teachers would be able to get a $2,000 one-time money this has changed somewhat to the Amendments you see here or to our resolution what we're saying is that the board will accept the money the $2,000 for our teachers but you'll also notice in the uh last paragraph that uh it says that even though we may accept the $2,000 per teacher we do not necessarily agree with the Freedom Act and uh that was put in the $2,000 would go to teachers own only no administrators uh
032no principes no supervisors it would be teachers only uh based on reports that we send to the state they will pull those names out and send those back to us that money will come in if you approve this the money will come in and it'll be a flow through from our budget into the teachers that are recognized as being able to get this so what you're doing what you're going to if you approve this is to agree that we'll accept the 2 per teacher but we don't necessarily agree with the law itself okay so I need a motion to approve the move second okay Mr Mr Gilly and Mr Cordell all right if it had have been for the last sentence of that last paragraph I wouldn't do what Robert had been for the last
033sentence in the last paragraph I would agree agree I think we all agree on that one sir Dr pal I think it should be made made known that it's only classroom teachers is that correct it's not not necessarily classroom any in the report that we file with the state um we have to classify PE people as teachers administrators or supervisors so from what I understand that counselors are anyone that's identified as a teacher in this list will receive this money it doesn't spell out classroom teachers okay uh this the report and I think if I'm not mistaken Mr blessing still here be gone okay um did did you have something Miss mson I was just gonna help if he needed it um I I will receive a roster on April the 15th and we'll have
034to review that roster to make sure I'll review it with the principales to make sure everyone's on it and then we can make changes to that roster um but it I learned in my um I went to a fiscal conference on Thursday and I learned that um it will be anybody that's evaluated so we're not sure what that means yet that's just the language that was used but I give I'll be given that roster we'll have a chance to review it and then revise it if we need to and then make changes we'll get another one May 15 to review again and then it has to be finalized by June the 15th so answer question M Jones it may not necessarily just mean classroom teachers it's anyone that's classified as a teacher in our system
035and that could be school counselors uh probably that's pretty much the list of classroom teachers and school counselors I don't know if there's anyone else April you know of anyone else that be included as a teacher that Dr pal that list is going to be generated from TN Compass right that's where we generate our LOE scores for teachers there's three classifications supervisors administrators and teachers so everyone in that Pro in that program that's classified as a teacher would be eligible for this this um this money I know there was some discussion at our you know our law conference and a lot of people went away thinking that it was only teachers that were actually had a classroom with ch with students yes I think that was the well the misunderstanding I guess that we had
036but it's been clarified IED as Mr West said anyone that we classify in this report as a teacher will get that money and that would exclude everyone except administrator supervisors and uh um those are the only three categories Dr pal what was the other one Charles administrator supervisors and teachers yeah they have to be classified as one of those three and I have one other question uh because we're not agreeing with the Freedom Act can they can the uh state deny us that because I know other school systems are doing the same thing we are is there is there a way they will deny that money that I don't know but this Pol this resolution was sent to us by tsba and their attorneys say that it will fly okay as it is yes that
037we will still get the money now that doesn't mean that legislature can't call a special session or do something to nullify it but as it stands right now that's our understanding yes and this has gone through the legal process of tsba attorneys and I assume at some point in time that they've talked with the State Board of Education attorneys or Department of Education attorneys thank you but from the state level Miss Jones we don't know right now that's what we think we know who can predict the legislature Dr pal who who makes that qualification for us who makes the qualification yeah who that for us it's sent in the report that Mr West Morland mentioned uh it's m we make it out we send it to the state they look at it and approve it
038as such and send those names back to us so basically everyone except the three categories administrators supervisors and teachers so that's how that that comes about so you got to be in one of those three categories if you're in the school system now we're not sure Charles about psychologist is that true psychologists are classified as teachers okay okay so I get the list from principles each year of their staff in their building and I go into teen compass and I code those people to what positions they're in so I take care of all of that there's two times it gets done it gets done December and it gets done in June so I'm the one I gather all of the staff list from the each each Elementary School and each secondary and I go into
039to T en compass and code those people to what grade they're teaching what subject they're teaching um I code everyone we will Che we will check and recheck our list to make sure that all of our teachers are included in the report office people stuff like that who what category would they be in what classification they're not they're classified not certified they're not okay these are certified certified what what certification would they be in well if they're certified is if they've got teacher certification they got a state license to teach so if they don't they don't get well we don't have any anybody as far as they know right now in our system that is not either under a permit or is certified okay and they're they're loosening the the requirements right now there's a
040program that the state has if normally a student a a teach a student would have to go through training and then do a student training or have a student teaching uh program right now if we have a student that's finished all their classwork are ready for their student teaching if we've got a place for we can get a get a a waiver from the state to let their teaching as a regular teacher count as or student teaching to take care of that requirement okay so that's that's some of the permits that they're having but yes again they have to be certified or they have to receive um permits from the state in order to be classified as a teacher okay thank you I want to put my own po protest in there I want our
041teachers to have this I really do I don't want them to miss out on anything that's a possibility for them but I don't appreciate the state trying to bribe us into what they want us to do and I just felt the need to protest that but I'll vote on it because I want our teachers to have it but it is it is a state bribe and I don't like that that has been agree that has been spoken by directors of schools since this was adop since this legislature was adopted I agree all right any further discussion thank you be all right let's vote on the um approving the uh teacher bonus resolution start with Miss HJ Matthews hi Mr hi Mr Gilly hi Mr Cordell hi hch hi Mr H absolutely yes and M Jones
042and I will vote I that passes 9 to Z all right next item on the agenda is the daycare program and this was something that um we looked at last year we voted not to approve it but it was um uh I think Miss Hodge had put it down to have us relook at it again in a year and so it is cropped up on our agenda and um Miss seore did you want to talk to us about this or question you you should have those numbers in front of you yeah we got the numbers on yeah so you guys have the numbers in front of you there um really I just can answer any questions if you guys have any questions um we had um a total of 13 um interested children um which
043is we had done it uh last uh February and we had 43 in interested people and so then that's why Dr Lawson and I kind of pursued it and then we sent out the survey last or in a August we only had 10 and then this last survey we only had 13 uh people that are interested in in employeed child care so how many spots would be available like how many did you want to be interested um I didn't really have like a a number in my head but I mean based you can see on the ages there is like a Max number like for one staff per six kids for 12 to 18 months and so um based on what the numbers we would have we would have to hire the full-time manager a
044full-time caregiver and then four part-time workers just to cover that number of students and there's still be room in there to add more children but there's no guarantee that even these 13 would attend because several of the comments that were in there was like well this this is contingent on if my student gets into pre or this is contingent on the cost um things like that as well so do we have a motion for this well either to approve or or not to approve you have to have a motion on the floor to get debate right I'll make a motion to to motion to approve yep motion to approve okay Mr hanser makes a motion to approve do we have a second can I I'm a little confused what are we what is the motion
045what are we approving I'm a little bit lost here to see I I guess what I'm making a motion for is to to so that we can have a discussion about this just to discuss it so your your motion is to approve the daycare program right so that we can have a discussion we have to approve it to discuss it right right right we need to have a motion on the floor to discuss a second yeah we need a second right now it doesn't yeah and then we vote on it yeah okay if there's no second it just dies for lack of motion so so motion to discuss while the motion is to approve it's it's you got to have a motion to approve or not approve to open the floor for discussion if it's
046properly seconded yes yeah gotcha so we're looking for a second hearing none the motion dies for lack of a second and we move on to thank you thank you so I guess my question is is so we're finished with pursuing this as of now or just in general completely any okay so okay I just want to make sure that that's because I just want to communicate with the teachers that that's a a no I just want to make sure that that's very clear can I say this I'm sure yeah the reason I made a motion to a motion to approve this was because I'm getting people or teachers that has called me and said look we would like to do this but we don't know what whether we're going to have it or not we've
047got to have some type of commitment that we're going to do this and that's why I was making a motion to at least to approve it so that we could discuss it and then if we voted it down and that was okay but that was the main reason why I was doing is their teachers am I am I right Miss sore you a lot of we don't they don't know what we're going to do and there's a lot of unision lot of questions and there there have been some questions but I've addressed those as they have came up like we know the location would be at New Union we um had settled on a cost for you know last year things like that so yes ma'am um they understand I think the basics have been
048communicated and uh questions have been answered I've answered questions as they as they have came in you've worked on this diligently and thank you for two years I mean there's years yeah there's been a lot so that's why I just kind of you know want a clear you know yes we're just going to stop this now maybe look at it in the future but but um because yes teachers just want to know and we we're holding a classroom at New Union we've had fire inspections Health inspections and so I would rather just give them a clear answer about you can put a classroom in that room and move on yes and thank you I thank you as well all right thank you so much can I how many employees what's up I would like to
049know how many employes that actually you know we got the kids but how many employ did it but it doesn't matter at this point right we died for lack of motion okay the next item on the agenda is the um uh director salary range we discussed this in the um uh director search committee um and on your packet we have the um the minutes from from March 4th 2025 where we discussed this and week well it was we had a few few folks missing but we really uh talked about a salary range of 175 to 185 with a performance bonus of 10,000 divided into $2500 increments for four goals performance goals and that is what we put into the draft contract that we'll consider a little bit later um and um that is basically what
050uh what we need a motion to approve approved tonight is that salary range now keep in mind that the um the uh applications Clos this Friday we to date have 11 applicants and you should have all had that by by email tsba is sending it out to everybody there's 11 applicants as of last Friday um so I would need a motion to approve a salary range of 175 to 185 um also something that came into consideration so you should know is the uh director in in Taha gets 192,000 or 193 somewhere in that range so that that entered into the discussion as well on on March 4th so I would need a a motion to approve that salary range I make that motion M Jones I'll second Mr hanser second do we have discussion yes
051I'd like to say something I've run some numbers on the list of you know all the school systems in the state and just a kind of a quick rundown um you know it's there's 141 school systems in school districts in the state enrollment wise we're ranked number 52 in the current salary we're ranked number 58 if what you're proposing of 175 to $185,000 salary there you have the um that does not include the $6,000 travel expense um so you add that to it at 175 that brings it up to 181,000 guaranteed if you U would that proposed salary that would put us at number 21 out of the state that's in the top 15% and the rest of the schools in that District's in that top 15% have a enrollment of an average enrollment of
05227,33 students I think uh um personally myself I think that we're severely reaching with that pay scale um if you the average for the school districts with 4,000 to 5,000 enrollment currently that averages 152,000 $277 is what they're average paying their director and if you look at our district within the state St our South Central District district which the state puts us in that average director salary is $42,988 and there's several districts in there that's much larger than we are um but with that being said I just would like to you know say that I believe that those numbers are are a little high Mr go any other comments Mr gly is that is that a hand rais or just a f yeah I can go last or now I don't care uh in your
053list where's Manchester at where number 52 that was just well what on enrollment or no oh Manchester yeah the the director pay I think y'all just it was it was well the last record that was on the list it was well behind well I was just wondering where it was was it 138 140 I thought it was around 145 145 for the next so Manchester is at 145 does does the list your list show Tas I think 192 192 in T I figured it that there's we Coffee County pays approximately 4 184,000 for director salaries and we are the lowest of the three as of today yeah and we are the largest of the three and and we have 11 schools in a very complex network of a lot of happenings we we are a
054super siiz system for this area uh I think uh that's all I got any other comments I'd like to say something sure um I tend to agree with Mr um I feel like we are reaching um I guess one thing that um I would maybe like to see us reconsider is that $6,000 travel expense um I'm assuming that means there's no uh expense form Ever required it's just a way to tack on an extra 6,000 regardless of whether there's travel or not um and like he said by the time you add that travel expense onto the base salary uh that gets you up to 181 and then possible bonuses could be so it has a potential poal to be 191 I just feel like based on our enrollment numbers and what the average salary is
055for this District which is 152 that 190,000 just seems really high um there were a lot of I felt like there was a lot of backlash over Dr Lawson's salary um so I think we may be about maybe 10,000 a little more than I would expect but I'm one of nine people so I understand that M my opinion M are you done I am I'm Mr C I was going to suggest somewhere in the 150 55 or 60 range I concur with what Mr and all saying okay Mr chairman I have to agree I'd a lot more comfortable in that range that I am going up this High that's just and plus the 10,000 proposed bonuses you know um I just feel like and then we also had talked about helping them move if they
056were out of County or out of state and that's another thing so I'm just not comfortable in this range I do think whatever the salary is that we need to make it known that that salary will not change under the contract that there that that's a set salary and that's that that is what they'll be making is and I think all of us kind of maybe agree to that that there will not be any raises for three years so whatever we set now unless we and and my thinking is maybe I'm always looking at pie in the sky but we've got to be competitive and uh we've got you know all these schools and uh we're the largest school district in the county and we're still less than than T and uh you know it's
057just something to think about in the future because I we've got our teachers salaries competitive now which is good but you know understand where you're coming from you can get you can get out of reason Mr chairman will you please repeat the motion again is it just the the motion is to approve a salary range for the director of 175 to 185,000 um do with a annual performance bonus of$ 10,000 um in $2500 increments for each performance goal the director achieves Mr chair so if you let left the motion as that that could basically be looked at as a bargaining tool for a price range instead of setting a price otherwise we're going to need an amendment and set a price right now that's are two options the way I see it well we can
058you leave a doorway opening between those two ranges if this passes right and we negotiate that out in the contract when we have a pick or we're going to have to amend this right now and make a number or we can withdraw the motion and make a new motion so Mr we're on our time essence of an Essence right now is you know getting this set forth that you know we need to if we to I I'll take by my motion U because we need to make you know we need to get this taken care of so that we can we're about to start doing interviews and uh we need to be able to tell them what what they're going to be making that's a very important piece of information right here so uh you
059know because we we are we're going to I understand what M Jones is saying as well and you know we've got Mr parsley in on the audience with us and me and him are on the industrial board as well and uh it's coming I mean we're going to grow and uh so you know we need to take that into consideration before you know why we're doing this as well so you know just an idea you know in three years we're going to be you know we've got people that trying to build houses now and we're in a farm fight as well too so it's uh we got a lot lot to think about right here right this right this second I guess is what I'm trying to say so but I do agree with everybody
060as well if we look at where we're at now everybody has a a point Mr chair did did he did Mr hanser with his motion on the floor well I think M Jones has I want to mention something else uh what is the salary now 145 well that's a good question I guess what we need we need to look at it this way for 20 to 30,000 a year out of the big budget that we have for all Coffee County that's not a lot in in looking for the the best applicant uh and uh I'm just I I hate for us to be the the on low on the totem pole in our own County correct and uh and we're going to expect a lot out of this person and that person is going to
061uh hopefully attain what we come up with that's goals for our system and will be you know uh worth it but um so once we set this it would be for three years and and like you say understand with that 10,000 that possible 10,000 extra would add to it that would be a benefit if and it be a benefit in too you know so no I'll I'll withdraw my motion and you know on the because we do need need to be more specific I'd say in what was Mr shair I move that we set the director salary for Cofe County schools at $180,000 with a potential of a $10,000 bonus at the end of the each year analyz through the the four discussed Avenues okay wait a minute are you withdrawing your motion then yes
062all right so withw she said I withdraw my motion and then I moved okay and you're moving to set the salary at 180,000 with with um a $110,000 bonus and $2,500 increments exactly yes sir does do that include the 6,000 travel that's if I'm not mistaken I I think the 6,000 travel is part of law anyways is that not something that is required to offer to it's not okay so yes that would include that so 180 including the yeah it's in the it's in the contract that everybody approved anyways so what would base salary be 180 and and plus the 6,000 additional okay and I think the Board needs to understand too because I didn't understand it until I was on that committee for sure that $6,000 is for in county and surrounding County travel
063mhm yeah okay and I I think you had a good question earlier Miss uh Matthews about if requisition forms or anything was has to be turned in with that claim think that would be an answer for this side of the room what I I I didn't hear you I think on the the question question of if you just get the $6,000 or if you have to turn in proof of mileage and things of that nature I think you still have to turn in all that stuff I don't think you do no it's just not actual expens we should so that so that person if that was not in there the person would be required to submit a travel log of every month weekly whatever to um accounts payable ra right now it's just ran through
064their payroll well I think we should requ payroll yeah so actually right now that would just be a salary increase you might say I mean because it's just added to the salary automatically is that correct it is already because that's how it was written in the previous contract I think it's written Surly in most of the contracts we looked at um when we were drafting up the draft contract although some a few you pay actual mileage well I know it was discussed in the director committee that that is a little bit high for travel within I would be willing to back that amount around the county I would be willing to back that amount out of my motion and just do away with it totally the well we could I mean that could be that
065could be an amendment I could back it out and then just simply say that we'll stract that Clause from the contract just do away with the the travel the $6,000 travel yeah and then do you go to actual mileage then no there wouldn't be none there would be a salary plus a uh there' be a salary plus an opportunity of a $10,000 performance bonus is broken into $2,500 increments Mr chair may I inject another concern here a lot of a lot of contracts have a base s base car allowance say of $5,000 that includes any travel inside the system or any travel one County out of the system if you go two counties out then You' get your mileage based on whatever the state mileage chart is so that could vary from time to time
066um so that might complicate a bit more Robert you know you've got a you've got a a car allowance is what they would call it and that would be whatever number you want to come up with and and then that would be ins system travel one County out travel just right across the board and then if you went out of out of those County areas then You' get 70 cents a mile like everyone else is or whatever the state rate is at that time that complicated well I think that's what we're talking about doing is backing that and covering that in the base salary just cover covering this County and the surrounding County but obviously if they go outside of that range they're going to fall in I think we have policy that dictates what
067we get that's correct as an administrator or supervisor or whatever anytime they have to go outside of that range right well I think the contract would that would be just for director only the the supervisors and administrators get mileage regardless of where they're going they just get a you either need the representation of policy in the contract or you need this vehicle allowance in the contract you can do either one one or the other yeah you can do either one I think it's my thinking that it should be less than 6,000 because I've talked with uh some administrators that do travel from County from school to school because it's not that much it's not it doesn't amount to 6,000 a year you know what but when you look at the counties surrounding Coffee County most
068of the meetings are not in that county anyway they're they're on other they're in Davidson County or Columbia or outside the surrounding County so that that they're going to get compens compensated for that for any any of those meetings anyway but I hate not to give some type of travel allowance because it is wearing tear on your vehicle and I guess Dr pal can can assert to to the times you're you're in and out of your vehicle it would be if you take what you had would you say 6,000 for travel all right that would be total travel period that just be in system travel in one County out is that what that would mean you know you take that 6,000 take the 6,000 Robert divide that by 12 I think that's what it says
069in the uh that's how much yeah that's correct if I'm wrong April yeah that's 500 500 500 a month not to exceed 6,000 a year that's what the contract St 8500 mil a year all right if you if you take the 6,000 divide that by 12 you get a flat $500 a month travel allowance in the system and one County or yeah in the system in one County out you'd get to $500 a month anything above that they would get a regular allowance of 70 cents a mile or whatever the state mileage is at that time says that in the contract additional mileage and expenses shall be paid for travel required by the director during the performance of official duties that extend beyond one County outside of the Coffee County at a rate established for
070the School Employees with property reimbursement claims submitted correct but $500 a month travel um that'd be one every trip to Nashville correct trip to Nashville is 140 miles which is uh two counties over I guess but that wouldn't but but but that would they'd be paid an additional to the county to the nashille addition and there a lot of this involves Nashville and what do our supervisors currently get in they they get a straight 70 cents a mile regardless of what it's to the high school or to Deerfield or to nville or wherever it may be that number is they don't get a set rate that number set by the state as a recommend we go the state so we update that we look at that every year and it gets updated every January yeah
071presently it's 70 cents a mile can I I know that might complicated so trying to fill in the blanks here motion on the floor but go ahead approximately what do you I know you would travel a lot between schools uh but what's an average of what you get within the county and the surrounding counties well myself and Dr cornelus and a few others you know we do quite a bit of travel in the district and as you know if if my travel is much over $100 $120 per month then I start really thinking I've spent too much money um now my last travel check for last month was $228 but I'll tell you why I had a trip to Wilson County for a training so that was out of district and you know when you're
072talking 130 140 mil round trip it adds up pretty quick now as far as for a director that's going to be a different world because uh I know the director has a lot of events you know for the South Central Nashville Henry Horton a lot I mean the directors in and out of the district quite a bit for mileage um but as far as an average for the supervisors I know my average would probably be $100 per month for travel it would correct me in the AIL if I'm wrong it would be you'd have to do a whole lot of traveling in the system and within surrounding counties to come up with $500 a year for mile I mean a month for mileage so basically that's just an that's just a p increase of $6,000
073U is that correct April that's correct okay so if we went with something while while we're in debate are we in debate not really but did need to have a motion but we need to we've kind of got off salary onto travel expenses but cuz if we can in discussion if we can come up with things things I would be willing to withdraw my motion restate it kind of accommodating some of the points you never got a second motion I'll second we can discuss I'll okay so Freda has seconded the motion we can discuss but okay my feeling is is you know paying the mileage rate you know is is probably a more equable way to do it because it's for actual mileage you know and that 70 cents takes into account gas plus wear
074and tear on vehicles and in theory it should cover most of your travel expenses but I would hate to see a director have to log in and all that in the in the county you know because they it sometime sometimes it's uh immediate that they have to leave and all this and and maybe we could just come up with a an amount per month that's not as exorbitant as6 ,000 a year that's just my thinking because I I know as a supervisor it was it was hard to make sure I signed in signed back in and I had my you know had everything like it should be if you go to New Union or or North coffee or whatever and I don't think a director should have that that on them that's just my thinking
075Mr chair yes sir the the five if you go to $500 a month that is that's not accountable for is it April what do you mean if if if I'm getting a flat $500 a month which I'm not uh getting a flat $500 a month then any travel within the system and within a one count area I don't have to turn that in as mileage that's correct so you don't turn in a form right so anything outside of that you have to turn a form in like everyone else for your mileage and reimbursement so you're not re members for in County no okay oh I am because I'm not oh under their Direction right now okay he's turning into travel so he's logging his travel each month I have to turn all mine in at
076this point in time due to my situation but normally that whatever you figure set that $500 a month or whatever you really don't have to account for that anywhere if you don't go anywhere you still get the $500 a month course you're going to go you're going to be going Within from school to school hopefully and um you're going to be going to you know we have a a good very good core superintendent study Council now and each month we go to somewhere where it might be it may be T it may be uh Chevyville it may be if we go to those don't go to Tahoma you're okay if you go outside the Bedford County for fed no forth you that's additional money that you would turn in as a travel expense as opposed
077just to the flatter rate flat rate of the month I know that complicates it but no well I think what we're saying is the counties that surround us Bedford Franklin Grundy uh Canon War Warren you wouldn't you wouldn't have to count count for that that would be in your basically be in your salary what it amounts to and then anything outside the director would get an additional mileage same as everybody else that correct April yes okay so it seems to me we need to just come up with an amount for in in you know that travel within well if you went with what Charlie said if you came up with 250 bucks that sounds like it more than cover right yeah in County travel jent so okay do you want to withdraw your motion and
078restate I got to think how to restate can I can I bring up a point um I would feel more comfortable if we were in the 170 range um and then even if we had to go to 5,000 for travel expenses that brings it up to the 175 which was the lowest range that y'all put in here and then to me the 10,000 brings it up to the 185 but he's got to earn it so that's the difference for me um so that's about the range that I would be more comfortable in so the question also is if you offer a higher range are you going to get I mean right now we have 11 candidates so and with no stated salary range the applications closed this Friday um although I guess we could vote
079to extend that but I probably wouldn't advise that um but by coming up with a are are you eliminating candidates or getting people not to apply because you don't have a stated salary Ranger or you're not in the range where what they're expecting trying to attract trying to attract yes but Tom are we trying to attract anymore since it cuts off on Friday yeah I mean unless we choose to I would think that this might attract some last minut people go now need a salary right you know range before then I would like to hope so anyways C can I just point out that on on this list of counties in this South Central District with the exception of T at 192 um Mori county is three times our size and they have their salary
080is 100 70,000 but everyone else on this list looks like they're between you know 120ish to 150ish so I guess I'm just wondering why you know why 150ish or 160 wouldn't be The Sweet Spot um for this South Central District because that's where everyone else is except for just maybe two or three um Lincoln County looks pretty high I think they just had a hire so I'm just I'm really with Beth on and Mr on this I just feel like 180 plus everything else is I mean you're getting up I mean I'm just thinking you know like um where do you go from there when you're already that High um I just really think we need to reconsider well just just just a reminder that um M chair one more comment is where there's 11
081school districts out there throughout the state that are looking for candidates so we're not just looking at South Central Region salaries but we're competing against the entire state so if that changes anything I don't know Mr has has is Mr statistics down there for us so I'm asking him does that change anything well you're um you know as far as what districts are looking I don't you know I don't know I didn't yeah I don't I don't run run those numbers but you know when you start getting up to 200,000 a year for director salary um with the exception of one uh city um District um I believe that was O um you know you're talking about very large school systems U you know you're talking about 20,000 plus students and you know anywhere 20
082to 25 schools you know and that's in the $200,000 a year range so what does the numbers what do the salary numbers come out again for school systems our size our size well you know we're a little bit above I think on ours that was listed was a little over 4,100 students so I went with the 4,000 to 5,000 student enrollment and the average of all the schools in the state that fall within that category comes up to 277 you know personally myself I think you know I think we need to have a bargaining range um you know ideally I think I think it ought to be somewhere between 15 5 and 165 and you know with the bonus and you know travel expense and and whatnot I mean I think that's a very fair
083offer to somebody to come into a district that's our size Mr chair I think in your contract also I believe you have in there that whatever percent of increase you give your employee that director gets that same percent increase on his or her salary I don't think that's in the new contract is it me I I thought it was Robert no we certainly got away from that after the last okay may not thought we took that out but I could be wrong I stand corrected if I'm not just not in there I haven't looked at it that close a live one uh isn't that what is the city school salary now 145 is there a uh is there a u travel bonus allowance and I want to think it's three or $5,000 I'm not sure
084for I'd have to check back and see okay so there that if if the system gets a three five s% pay increase that they % increase goes to the director of schools and I think we stripped that from our contract that opportunity we're strictly holding this to a salary and if it was that high yeah with a set we have three we have what nine Let's see we got six Elementary Middle Raider Academy High School and then uh cost virtual and Virtual Academy too so there a lot of a lot of difference in that so I certainly think we need to take that into consideration because a person you know person coming in here will look at all three systems and think oh my gosh I'm not going to take that on when the next
085door the next District overs making that for just three schools yeah I believe we pulled that out out of the out of the contract I'm not seeing it in here so what's that yeah there's a moving [Music] allowance but those are just but those are just one time right layouts that's not yeah yearly well right now we have a motion on the floor by Mr Gilly and seconded by uh I think it was uh yeah I would like to I would like to withdraw that motion okay that motion is withdrawn and then and then I would like to move to I I'm I'm all about this if it fails it fails it don't it don't 175,000 with a 5,000 cap on an annual travel allowance and still allow the opportunity for up to 10,000 annually
086based off of performance broke into four 2500 increments so um $175,000 with a what 5,000 annually allowance for travel 5,000 annual travel allowance and the 10,000 in four increments up to 10,000 in four increment Performance Based goals four Performance Based goals of 2500 each okay so do we have a second on that I'll second it where I can ask you a question on that 5,000 cap for travel is is you're saying they're not going to get any more 5,000 for everything or just in in counties do what now the 5,000 no the 5,000 would be like contract says with the uh around town and and uh counties surrounding okay I thought we were reducing that something you reduc well I threw it just a little bit more there's always room for an amendment I guess
087well there's uh right now at 6,000 and so he's knocking it down to 5,000 I think is for Inc County travel I've done all I'm going to do besides vote so y'all can amend or whatever it's you know the rules all right so right now the motion that is on the floor is uh to uh establish a director's salary of 175,000 with 5,000 in in-county travel expenses and a performance bonus of $10,000 to be divided into $2,500 increments for each performance goal the director achieves is that correct Mr Gully yes sir and that was seconded by Miss Jones further discussion is that $10,000 bonus each year for the performance goal that we come up two to that yes it could be zero but if it is that's not good performance yeah before this three-year contract's
088up we need to be thinking about before it should they should have met all four goals by the end of the contract oh that'd be nice that'd be real nice by the end of the year yeah in the contract yeah so that's not part of it just Poss all right no that didn't my my motion didn't include any of that because we stripped that out the contract now the board can elect to give the director a bonus or or a one time if if we so choose outside of contract but it would take a board vote to do that right exactly any further discussion all right um let us vote on this m Matthews no Mr no Mr Gilly yes Mr Cordell no M Yin um I'm gonna say no Mr answer no M Jones
089I M Hodge no and I will vote I that is one two three four five KN and four let me just count that two three no we got one two three three four five six six Nays and three y so that motion fails so now you got to entertain way they want to go we do need to entertain a motion because we really need to get this established so we need to entertain a motion um for director salary Mr chair I'd like to make a motion that we um have a set salary of 165,000 we cut the travel down to 2500 um and make that inside the county to cover inside the county anything outside the county would be done on a travel report um and that would make it 1675 guaranteed um and then
090add the performance bonuses so you're talking 155,000 they what 155,000 salary no 165 165 yes and then of course I had the performance bonuses if the conditions are met okay do we have a second Mr Coon's motion I'll second that I'll second that okay Mr and Miss Hodge all right any discussion on that okay let us vote Mr let me ask one question when you said in County with that $2500 do you not mean the surrounding counties also no no because the the surrounding if they're going to travel outside of the surrounding counties they're going to know ahead of time they can fill out of okay a travel so it's just in County just in county that cover their day-to-day travel inside the county from school to school okay and realistically like you know nobody's
091you know the director is not going down to Grundy County right so okay any further discussion Mr your first up H Mr Gilly no uh Mr Cordell hi Miss yench I Mr hanser hi M Jones no Miss Hodge i and m Matthews I and I will vote um no so we have one two three four five six Y and three Nays so the motion passes to um use a director salary of $165,000 per year plus $2500 inside the camp County travel allowance plus the performance bonuses of um uh up to $10,000 to be divided into $2500 increments for each performance goal the director achieves that passes six to3 did did you get that okay all right our next agenda item is the wal lighting and that is is you Mr Shores right yes okay uh
092the we started looking at the mus lighting and since we're having to put this out for bid we need to U get uh engineered drawings for the lighting process so that we can put those out the bed uh W provided two proposals uh here one is to uh to to look at each one of the fields look and see what the lighting uh situation is the hardware what is there what what the lights are uh the strength of the lights uh and basically what that is to do is give it would give the board let's say that it was a decision we couldn't afford to uh light all the fields and put mus Lighting on all of them this would be a way to say these are the ones that are in the most need
093uh but that that's that's one part part of it the second part is actually doing the drawings that they would provide uh to me to be able to put out to uh to bid and and then the the contractors could actually bid off that uh that information that that's put out uh there is another part to this that if uh we if if it was wanted is that they could take care of the bidding in the construction phase which I myself don't see a reason for them to do so we can be it ourselves we can oversee or I can oversee the the actual installation of the lighting process so I don't see a reason for that but but it kind of gives you an idea it's not a cheap Thing by no means um
094for them to do the study uh they they would do it for 15,000 for the lump sum uh or $5,000 for each site so we're we're looking at three different sites we're looking at the middle school we're looking at the Raider Academy and we're also looking at the high school so of course 5,000 for each one of those sites would be the 15,000 for the total lump sum uh for uh and they would actually do the the break down as well if you want to look at specific fields and they they actually put that in here as well um for the actual drawings uh it it it it breaks it down and a total for all of them is a 42,000 and then if you want want them to do the bidding in the construction
095phase that's 28,000 uh if there's any questions I'd be glad to to answer any questions that might come up after Motion in a second okay we need a motion to approve the uh old bid for the uh lighting design do I have a a motion so Tom exactly what are we I mean there's a lot of figures on this exactly which ones are we approving okay you can it really depends on which motion you you want to go with if if you want to include a study of the fields with the lights then you would include that if you want to include just the um uh providing the drawings then you would do that is your motion if you want to do both of them You' include both of those in your motion then you
096have the third one if you want to include it into it which is the overseeing then that would be including that into the motion so it could be one two or three different items and and it it's just really which one the board feels we need u i I can I can give you my recommendation what I think you need or we need in my opinion we just need the drawings but if the board is thinking well we might not have enough money to do everything well you might want to go with the uh the study as well which which is fairly expensive yeah and I think that's what she was asking is trying to so we could properly formulate the motion so does that answer Miss ych and Dr Paul that's that's kind of
097your recommendation too is to extent to go for the study know that this um as far as the study is concerned okay the the first is the no there's three things the first is they study to say hey the lights at the the football field are this good shape or they need to be changed out or whatnot uh or the ones at the the baseball field are are needing it because of this um in my opinion we could look at it and pretty much tell which ones are in the worst condition and that would save us $25,000 that was my question at some point in time someone has decided this is what we need correct correct okay we're going to have to have a motion on the floor with a second to open debate I
098don't know how we're going to make a motion because I really don't understand it it is it is a mo can I can I make a motion that I think will answer that yes please do I move that we accept this uh estimate for the lighting analysis for Cofe County schools from W engineering that's a 15,000 for the entire for the entire package I mean okay that that would we got a motion we can pass or not pass but we got a motion on the floor we need a second then we can open debate is that 42,000 which number is that that that your spe is it the 42,000 yes at the end okay 4 and that's just for a study we need a second before to my motion before we start discussion it was
099just question well then we can go to discussion so yeah so Gilly Mr Gilly made a motion do we have a second I'll second it so we can discuss Miss y seconds okay okay now we can go to discussion all right I do believe that this is going to be required anyways the plan specs and drawings are going to have to be required for us to do this anyways correct that's the one thing we have to have is the drawings to be able to put out for bid we do not have to have a study of how good the lights are and the equipment that is there we we don't have to have that we don't have to have them doing the the bidding it out but we have to have the drawings for us
100to put put out for bid well besides just bids you won't have to have the plan and intentions and certifications it's going to have all that part in it yeah but you've got to have that for other avenues other than just bidding you got to keep that on file to know to make sure you're within code of electrical current and usage and all that good stuff and that's what the 42,000 that they are providing the full drawings for every field to be able to go out and be able to collect back in that is required yeah that's what is required that's what I'm saying that the 42,000 is required for us to do this project anyway correct so there's 15,000 to assess the current lighting there's 42,000 to do the plans and then the the
10128,000 is for bid support right basically they they run it yes yeah yeah okay so so there separate what's that 42 plus 28 plus 15 85,000 $85,000 yeah to just engineer the lighting if they did everything and there's even parts of that you don't still don't even need you still don't even need but but the engineering part of it as far as 42,000 requirements of electricity what we're going to need and all that we're going to have to have that for codes and everything else no matter what no matter what so this doesn't include the actual lights no ma'am no what what does that cost we've not put it out for bid yet well I mean we've got budgetary you've got yeah well this they gave us a roundabout price for it before okay we
102we have pricing for the lights we have pricing for the materials we can buy that through um sourcewell so that's that's a corporative purchasing we can buy those without any problems basically what we're needing is to be be able to to bid out the labor of installation and the board would have to still approve the lights and you still have to approve well so what happens if we approve this and then we don't we don't approve the lights and you just $42,000 exactly well I wouldn't say that you always have it sitting there you always have the drawings ready for it to to go out did we ever decide if we didn't vote to do the lights to to pursue the bids for the lights did we ever decide that we have we have 1.5
103million set aside to go towards the lights if the board continues to move forward with this correct that's correct yes that's on that Capital project sheet we discussed at the work session so so um I'm curious have we heard from our coaches like is this are the coaches wanting the lights I haven't seen the ones that I came in and brought my own personal equipment out and changed the bulbs for them last week although I thank Mr Kelvin for pulling me out of the mud I just haven't heard a lot about it okay we have a coach here we also have ads here uh and and talking to them this is a direction that we feel like is needed okay Mr sches is is this a good price for this in your opinion Miss Miss
104Hodge I I I don't deal this high up with uh we we normally don't have no idea I really don't know um I I I I I've got to take since we are using wal as our engineering contractor I I I've got to take what they have given me and they're the ones I've worked through so I really couldn't tell you if this is a good price on that part not I didn't check with any other engineering contractors cuz in my head who obviously knows nothing about this that seems crazy but it's a lot of money I don't know anything about this I do know that AR from the construction side of it your drawings for each field you're probably you know you're probably looking at $2,500 you know if you went out and hired
105somebody to do those drawings and that doesn't include other stuff so so those numbers are not the the 4,000 for the you know baseball field at the middle school that's not real far out of I mean that's not I think that's a a fair price okay thank you that's what I needed to hear sorry I couldn't hit better no you're fine this this was hard this was a a confusing one and there's a lot of numbers on here well the motion on the floor just as a reminder is to um is for the 4200 $42,000 right Mr Gilly is that correct yeah so 42000 only yes 42,000 and we have to what we we had to do we have to have a point 42,000 if we do the lights we'll have to be done yes
106and I do know architectural drawings are they're out the roof when you go paying for for even I about Mr chairman my recommendation would be to pay the 42,000 for the plans talking to Mr Shores I think evaluation has been done we should pretty well know what we need and we can put bids at as well as they can for $28,000 okay which is what the motion is all right any further discussion now did you say that there was a million and a half set apart for the lighting already so that's and we'll let Miss Milson talk to them yeah it's been going for two years yeah yes so that was restricted in the last year's budget there was a budget amendment that was done I guess I think maybe May of last school year
107so that $1.5 million rolled into the restricted Capital fund balance and that will have to be pulled out in a budget amendment if you guys choose to do this to be able to use that 1.5 million so it's not currently in the budget it's sitting in um restricted fund balance right now so if yall choose to do this I'll have to do a budget amendment to move that out now is restricted fund balance can we use it for anything else other than the lights or is that it it has to go for lights so the it was restricted for lotting but the board can elect to do whatever they choose with fund balance so I can't it was the original motion for that $1.5 million was for lotting but as far as using it for
108other purposes that solely up to the board okay further discussion okay ex vote on the uh uh motion isair excuse Mr shers have have we done any type of study yet to assess the need for the lighting and the condition of you know the 15,000 have we already done some study on that or should we look at first spending the 15,000 to assess the condition of the lighting before we are we getting the car before the horse okay in a lot of cases I would agree with what you're saying uh Mr Gilly alluded to something a little earlier that is completely correct we had to get a crane out there to at the baseball field to change out approximately nine lights uh recently um it's a constant problem uh it's a problem at the high
109at the Raider Academy with the football lighting of lights going out uh at at baseball and softball there's wooden poles which is uh another problem that you're running into you're running into Old conduit uh so there's there's problems that we already know are there and and give you example at at middle school they don't have lights for the soccer field there there's not lights so this is completely putting in new everything um so we have an idea what's out I mean we you could just go out and see what's there that's the reason why I don't know that we need a study in the sense uh now if everything was fairly new in really good shape it might be a little bit different but it's it's a different type setup if that helps any yes
110thank you further questions all right we are voting on The $42,000 for the for the light of plans none of the other two items here so just the 42,000 so Mr Gilly I uh Mr Cordell ah Miss Yin I Mr hanser I M Jones I Miss Hodge i m Matthews I Mr I and vote I that passes uh 9 to zero okay we are on to the athletic director job description that is item six on the AG no that's item five on the agenda and do we have that thought I had it saw it in here somewhere it should be in your packet yeah there it is I'm sorry this was submitted by Mr Gilly and I should note this is for to approve a job description only we're not voting on funding at this
111part point so this is just for the job description the the funding will have to be worked out later uh but but this is to approve the the athletic do director job position so do I have a motion Mr chair I'd like to make that motion to to approve to approve as stated or posted the job description of a systemwide athletic director okay do I have a second I'll second Miss hod seconds okay discussion now as I understand it if we vote this in tonight it could be just like when we voted in on the daycare job description that we may never use it but we possibly could in the future if we wanted to right so this is not saying we are going to hire this position that is correct yes okay this is
112for the job description only so if you're going to fund the position then we're going to have to do that as a separate action by the board totally other day and if we ever funded this position then we would have the option of deciding if if uh how we would re allocate the the uh supplements that are given to the two ads now I mean that could be that would have to be looked at because in my opinion but anyway this is just a drop job descript this is just a job description for a systemwide athletic director here it's got nothing to do with athletic directors at other schools or none of that at this time that could come up that could come up in discussions when we're talking about budgeting and funding right that's
113what I want to clear up and so if we miss mson if we um if we decided we wanted to fund this we'd have to look at supplements and we'd have to look at salaries and things like that at another board meeting well currently I think the two ads that we have right now at the high school they split a supplement because they change seasons and then Middle School there's one person who receives that supplement um and but I guess my understanding was this was a entire new position that would be supported by salary and not a supplement it's just it's option of the board that's currently how ads are set is we give them a supplement and it's spread across their pay yeah this is merely the description this is merely the description if
114we ever chose to use that position here administratively and of course once you do that you've got to approve the funding we got to come up with the funding we got to figure out how we're going to do it all that good stuff Robert did you work with HR getting this job description together no here no no who who did you work with getting the job description together uh let's see here Williamson County uh uh dacal County uh Cumberland County and uh I'm trying to think of it milin okay and I think Mr hanser had some opportunities of people he had WR out as well and uh I had some help typing it yeah I'm not a good one finger Tapper I I haven't looked in detail but Does it include any type of training
115for coaches uh or this person um um seeing o overseeing training for coaches yes here this if you scroll down and last minute when I come in I had a great conversation with uh Mr John Olive in t yes and uh there is a recommendation on the required certifications that obviously this gets the job description established when we start talking about funding this obviously there's probably going to be many Avenues and many things on this in which we want to change because coming in I had three that I wanted to State into the motion one is uh just like you're talking about that the applicant under must require and possess current niaa certification as an athletic administrator uh that was recommended last minute before I come in by Mr O uh there there's a couple
116more duties that's not stated in here that I think should have been in there uh basically all obviously attending every board meeting yes official board meeting and that's not a great report because we need a report from this person every time but that's not included in this dve description not this one right here now we can amend it and I would allow amend because I did write these down before I come in but either which way I'm not going to lose my paper if we get to the point that we're talking about funding we can always interject those changes to the description when we're talking about the funding as well if we wanted to then we could also amend it to just assistant Co or assistant principles too we wanted to do that well if
117you you start getting into the funding and and how we're going to fund it and it requires an angle that we're probably pulling some funding from school levels I guess that would have to be noted in it but I don't and and that's one thing I've been a strong Advocate about I don't I don't see this as a cut maybe a reignment you're still going to have to have building level help if you were in this position you're still going to have to have what we have they they wouldn't have the load necessarily of sure volume of work but in my opinion I think you're going to have to have have that but there again but you wouldn't necessarily need two at a building I mean I'm I'm just thinking that that if if the
118way I see it if this position pursued and and proceeded further that person in that position is probably going to have a lot of say and a lot of recommendations when it comes to that uh that you're talking about the ads of the of how there's more than just stating this job description into making this happen you know there's there's a whole network of issues and discussions and plans and procedures and policy that that would have to align with the position I I would say um and you know you you would obviously have to look at building level funding uh you would have to you would have to look at that as in conjunction of what you're spending on the total package for supervision of Athletics you know uh that's kind of a that's kind
119of a uh to me in my eyes right now that's kind of a work in progress so that's why it's kind of the job description now and then you know the funding if it could even be obtained and I certainly think it need to be noted it' be K through 12 athletic director yeah um I just don't want I mean I just think that if this came about in the future there's ways of working things out without having to add extra salaries you know what I'm saying because if you that that it might not be from the worked around I'm sorry it might not be from the it might not be from other Athletics or other coaches or other supplements that we end up with positions and funding available I mean I don't know I'd
120say whoever the new director of schools would probably have right a lot of input as well when it if it got to that point other discussion can I say sure can I have a few minutes I'll try to keep it brief all right um just one thing before I forget um obviously I think that we would want to wait on a new director before we even thought about moving forward with such a thing and get that new director's take on it um but um I I want to thank the students and the teachers the parents the leaders in the community that did reach out in regards to this um really appreciate them voicing their opinions and we asked for your feedback and you did that and want to um let Miss aan know that we
121appreciate her coming and um expressing her opinion giving us her thoughts um and so I won't Echo what she said again about the the the sports clubs I mean I'm sorry the the school clubs the FBLA the um FFA host the uh interact the list goes on um because they are not compensated and I think we're not trying to compare those clubs to sports teams I think the idea and the point is that um if we've got the money to create this type of uh I'll say it again executive level position here um then I feel like that we need to really think about priorities and um those folks that that are over the school clubs I know they do a lot of the stuff during their school day but there's a lot that bleeds
122over into the summer uh that's after School even weekends I know they're spending a lot of money out of their pockets and I think if if we've got money for something like this why can we not compensate those Club sponsors um and give them what they're earning so but really um obviously I had uh some concerns at the last work session regarding this mostly about priorities why uh in a situation that we are in uh academically why this would take precedence over um academics or and why we would want to uh invest funding into another position for athletics if if we're in my opinion if we're going to invest money more money into Athletics which is not a bad thing but let's make it something that will benefit the kids um that will benefit the
123students of Coffee County I just don't in my opinion see how creating a job up here to supervise athletic directors who are already under supervision by their building principle could benefit the student athletes or the rest obviously the rest of the student body in our in our system that's my opinion um it's no secret that we're deficient in some areas academically um we've got proficiency problems at Middle School we've got a Elementary School on our Target list which put us puts us in Jeopardy of funding uh losing funding um if we cannot show growth and if we've got again if we've got extra funding available I don't see how we can justify where we are academically throwing it over into Athletics um so really um there's there's two parts of what I want to say
124and I'll try to be as brief as I can but um I tried to really think after this work session a couple weeks ago I tried to really think about this objectively um and just take the facts so I did my own research as well and I tried to to figure out what's the best way for me to uh find out out of our 141 school districts in Tennessee how many of those districts have a systemwide ad and of the ones that do does that systemwide ad wear different hats do they have other responsibilities besides just Athletics are supervising their athletic directors and um if they do what are their enrollment numbers so that we can compare apples to apples and not we can't compare ourselves to Williamson County we can't compare ourselves to Metro
125Nashville Knox County the those those enrollment numbers are 40,000 60,000 880,000 we are at 4100 students we're one tenth of the size of those districts that have the system wiad and even the districts that do have the systemwide ad with those large numbers all but just a handful of them that position requires other responsibilities they've got a from what I understood I I I I skipped over a part I reached out to tsba and got them to collect some data for me on how many systemwide directors we had Etc so um with what I found was with the exception of Bedford County and this South Central Region um there's really nobody around us that has a system wiad John Olive I talked with him yesterday in T at the at our softball game game we
126had a inperson conversation um although he said you know I don't want to get into your politics and I don't blame him at all I told him I didn't blame him at all um but he said you know he is the system wide ad in t but guys he's also the ad for the entire High School all of their Sports so he wears more than one hat um and he is also his office is located at tahama high school not central office um but the the districts that t tsba found that a lot most of them about two-thirds of the ones that they found that had the system wiad um had other duties there in Mory County the director of nursing is also in charge of systemwide Athletics ran and Robertson counties um they actually
127give their systemwide athletic duties to the deputy director of schools um clav County uh has their coordinator of school health to take on systemwide Athletics lots of districts Ed assistant principles for this there was a district that used a director student services also as director of system Athletics so um I I I want us to really think hard about this because I want it's our job to make fiscally responsible decisions and we are not really really in a position to say well Williamson County or ruford County got this so we need it too ruford county has 50,000 students we have 4,000 systemwide um I also I I I I called Mr joins in Williamson County myself and we talked um and he said you know in Williamson County just at the high school level he
128has he manages over 5,000 athletes that's we don't we don't compare um they have 41,000 students he manages nine high schools and 12 middle schools he said he asked me he said how many high schools do you all have and I said one and he said and how many school middle schools do you have feeding into that high school and I said one and he laughed and and and in in his opinion you know he didn't say one way or another but he said if that position was created they're obviously going to need more job duties than systemwide Athletics because it's just not a full-time position okay in the interest of time can can you I'll wrap it up yes um so anyway just to say um our our priorities um I feel like are
129misaligned with introducing this and I know that it's just approving the job description but we can come back to this at any time and approve a job description that would hopefully include the training that we were talking about um I I just feel like at this time it um would it is not wise and it is not a popular decision to say that we are willing to even consider or investing our money into a systemwide athletic director job for a district as small as we are all right I would love for our board members to consider both sides of it I understand I'm one of nine people and um but I want us to make a responsible decision and I think we can always come back and create this job description later and include the
130things that we have already said are missing tonight so that's all I have to say thank you put for putting together those numbers you did some good research thank you it was a lot of work any other discussion I know Mr Gilly wants to say something but but until you do does anybody else have anything that hasn't pitched in yet so I'd like to you know I'd like to say that you know with this here I have to agree with Miss Matthews that we need to U you know I think this job descriptions of there's some aspects of it that's a little vague and I think that you know it should go back to a work session to to to shore it up to you know and then be rep proposed um but you know
131with that being said I have to agree with Miss Matthews on the fact that um we're a very small district one high school and technically two middle schools feeding because we have the city but still we're we're a very small you know district and you know personally myself I don't feel we need this but that's neither here nor there I I would like to say something I understand exactly what y'all are saying and I agree with you on a lot of it but one thing I think is we do need someone that is districtwide because there's no continuity from elementary to Middle to high school and there are so many sports that start in elementary and a lot of these kids get lost in the shuffle because there there's no one really spotting them and
132saying oh that kid could really flourish if if we you know if we allow that child to to participate and a lot of times those kids get lost because they're not in aaou they're not in they don't have training special training that parents can pay for and my thinking is that may not necessarily additional position but some someone that's res that oversees the whole Athletic program so that you've got a bird's eye view of everything from K through 12 and uh and not necessarily to develop uh state champions but to include as many kids as we can in our athletic programs and not just a few that's that's lucky enough to have parents that can push them and get them into these Sports and uh hopefully if we had a systemwide or someone that's responsible
133in in not necessarily 100% you know what I'm and because we've got three now and uh but there's there's got to be one in my opinion that where the buck stops and U that's just my thinking and as far you know it's something we do need to consider whether this is past or not but something to look at maybe in the future yeah I want to say that if we continue to grow and we get up near those numbers that ruford County or Williamson County even Williamson County I'm sorry not William Wilson County um you know there at 20,000 if we get up near those numbers at what point you know that happens then I'm all for considering this but but only if we grow to uh to deem the need for it at that
134time Mr Gilly I'm going to I'm going to start off with the last 10 minutes or 15 or whatever what that was the every school you described with 20 30 and 40,000 kids we have to play those schools that is who we have to compete against with our 4,100 students you can't do enough and and before I go any further further on that I love every single one of our interest groups fbaa Beta Club FFA skills USA those are interest clubs when tax money comes down state and federal tax money we appropriate those money to two Avenues academics and Athletics through the state of Tennessee and the federal government no school systems contribute and no school systems get involved with financing of interest groups some people call them special interest groups I don't like that
135term they're just interest groups because most of them and all of them I I I kind of hold dear to my heart I agree I wish we could fund every single one of them but that's not what we're allowed to do with our taxpayers money to interest groups Athletics and academics Avenue and tunnel through our purview we do have that ability everyone and and and and and that kind of points to where I'm talking about of what is in our purview who we have to compete with what we have to tend with all of our our our schools and the and these big massive schools we are forced to compete with and do with we can't have enough athletic directors and people trying to track fundraising we have millions of dollars of fundraising that go
136through our school system in case you didn't know that they need all the help they can get and if we had administrative help with direct connections to to to people that that M maybe Mr parsley just for an example maybe he he just don't want to rock a boat he maybe he don't want to rock a boat to argue a case on behalf of our students that may be getting done wrong in a basketball game or a volleyball game or something else or or wrong standing in a class classification I mean we we we look at what we can do we look at what we can fund we we try to find Avenues to help and do every I wish we could fond every single thing we have in group function organization everything are you
137saying that we are not I'm not done talking in my debate you you I let you talk I'm talking this has been blown so far out of proportion this has been blown so far out of proportion that we are just talking about a potential job description that could help our athletic citizen systems that I believe can in this community I'm not asking for any funding we cannot enact this or even hire or even discuss this unless funding is discussed all I am asking for is the approval of a job description that we can work with in further work sessions we can work with in further meetings that's all I'm trying to do is open the doorway and the pathway for consideration in the future and with that Mr chair I call question okay bring the
138debate to an end um we will then proceed to vote and uh Mr chair he he called a question you have to vote on the question oh on on the to to draw to question yeah I'm sorry I'm sorry you don't take it straight to the vote yeah that's right okay sorry about that so we need to vote to and the discussion so Mr Cordell I is to in the discussion yes Miss yench I Mr hanser I Miss Jones I Miss Hodge I miss Matthews I Mr H Mr Gil I and I will vote I also the discussion is done and then we need to vote on the motion to approve the athletic director description job description so um m y you're first thank you what's that I said thank [Laughter] you I all right
139Mr hanser uh M Jones ah m i m Matthews no uh Mr no Mr Gilly I Mr Cordell I and chair will vote I that passes on um 7- two all right next up on the agenda is the ever popular bleacher bid oh God back what third third life fourth right can can can we limit what the deputy director has to explain about the bleachers again because I know he's tired of it all right Mr Shore okay put out the the the bid for bleachers uh explain just a little bit what what was put on for out for bid uh three different uh bids was that requested from each of the companies one was for the modifications that was requested which is the widening of the aisles and putting the handrails in and so forth
140uh all the different things there the second one was the wood bleachers at 24 in a that's the legroom 24 in and then uh wood bleachers at 26 in leg room and I went ahead and put the 26 in uh Miss Jones brought that up and I checked into it and and ultimately if we do the 26 in and go that direction uh you would be losing one aisle or not one aisle one row of bleachers so they it doesn't go out into the floor uh we like the amount of flooring space we have on the sidelines so it would actually uh keep it where it's at just losing seating uh capacity uh we had two companies to put in uh turn in bids uh and that's bleachers and seats and tobine and I do
141want to say tobine is here a representative is here with toadvine um there is on the tobine there was a a couple of um exclusions that they did not include in their uh Bid And I put that in here so that you can see so that bid the way I'm understand understanding would it be more than what's on the actual page because it it does include architectural fees the other company put it in added that part in toad Bine did not um the other thing was the protective of the flooring uh toine put in for tarp only if anything else more was required then that would cost the system more money as well for the the protective of say plywood going on the floor uh the other company said that that was part of their
142bid they're they're going to protect the floor no matter what um so those are the two things you need to look at uh when you're making the decision if you're want to go with new bleachers if you go with the modifications only um like I said we had it from bleachers and seats toad Bine uh did not bid on it and they did put a note in there as well about 50-year old bleachers of not many modifications to those bleachers so that that should be all the information if you have any questions i' be glad to answer them okay we would need a motion and I guess the the choice is if we are doing going to do the modifications of the new bleachers so if we're going to do the modifications there's only one
143bid if we're going to do new bleachers then you have to decide whether you want the 24 in or the 26 in and then whichever is the the bid you want to accept there so Mr chairman one one other thing I did leave out if you pick the modifications that's the price then then there's a $26.7 per linear foot on changing out planks because you don't know how many planks you're so you had to do it by lean your feet and that's that's how that's actually marked so it it would be have to be in that included in the uh motion if that's if that's the choice oh okay Mr chairman I would also suggest if you don't mind that Mr Shores and Mr parsley and possibly an ad from the high school will look
144at the boards and determine which ones need to be replaced okay if that's the direction that's the direction you want to go if that's the direction and do we have any recommendations well there's not but one person that's that's bid on that and that would be um the hussy company which is who's been bidding before right because U the other company did not bid on modifications okay do we have a mo Mr chair oh Mr G asking for a motion yes we're looking for a motion I move that we accept the modifications of bleachers and seats to repair and modify our bleachers as we've discussed numerous times in numerous meetings do we have a second car second Miss hod seconds okay discussion I just I feel like uh modification in just my opinion I'm going
145to make it quick modification would be our best Avenue as I think we have discussed before that new sets of bleachers and new bleachers they are very expensive but uh the aspect that we don't know that we're going to be in that school forever and they probably won't be able to be used in another school I think that would be potentially could be potenti a waste but we got a different price here now on ERS though that's substantially lower I think it's about10 $100,000 cheaper than what it was before what was what was the price before I have to go look it up going and looking yeah go mind if you don't mind go looking that look at that for us G the modifications are right at a half a million L should be in
146the last board for those that don't know what we're looking at it's right at a half a million less on modifications well it's like 800 and something thousand almost nine I think it was I think it's around 750 but don't don't hold me to that you know when we did it before I opted for the new bleachers but the more I sit in the seat and see the expenses of this school system um I I really think the modifications are the way to go now so did you find it so I look back at the last budget amendments that um were presented to the board for the bleachers so the wooden bleachers the budget amendment was for 72291 um for for the plastic bleacher 7,388 and then for modifications was1 20 20 to 30 Scott
147any um questions further discussion the motion that is on the floor and seconded is to um accept the modifications bid from bleachers and seats for $17,620.63 6 74 per linear foot is that correct Mr Gilly yes sir uh Mr hanser I I just looked it up and and I can't remember exactly what she said but uh it was $722,500 cents okay thank you all right we are going to vote then there's further questions Mr hanser uh Miss Jones I Miss Hodge i m Matthews I Mr I Mr Gilly I Mr Cordell m ych i and I will vote I that passes nine to zero to do the modifications I feel like we need a round of applause it is about time we decided something probably need a sip of champ when when can we uh
148can we do this start on this is this who was this through bleachers and seat so we could we could potentially do this pretty quick then okay it it in the bed it had to be able to be finished by the end of this summer yeah so whenever I talk to modifications I mean was there an issue do we need to take a recess or anything no I know no so we are to be able to have this done by next basketball season should be yes uh let me it should be completed by October 13th 2025 says October and they gave through uh fall break so that or spring break so that they can yeah no fall break we fall break sorry we can box this thing off and let them have that side pretty
149much we can give them that side of gym all he said it is if we can rope it it off or put barriers up or maybe potentially a fence to keep everybody out there at night that we he could he could do that I I'd have to work with him on it but okay it has to be finished by October 13th 2025 which is after fall break so it' be done before basketball season next year yes okay do we want to take a quick recess anybody's we can move on then so I wish we could postpone 13 more agenda items till later future date I you know I probably need to step out but we can move on um next up we have the the high school Paving drainage and striping bid and we have
150two quoted prices from Tinsley asphalt and R Construction Group Mr Shores uh it's fairly straightforward there was some changes to the scope of work from the last time that we actually put this out to bid uh and so we're actually getting a little bit more work done for $700 less if we go with the Tinsley uh fed uh so I my as you can see the director's recommendation here is TS Le's asphalt um and if there's any questions after a a motion in a second I'd be glad to answer any I can okay it's the director's recommendation that we go with the Tinsley bid do I have a motion I'll make the motion I'll second motion made by Hodge and seconded by Gilly okay I'm not sure where who started while ago did you okay
151any discussion oh any discussion yeah I've got uh problem that I've got with this is that we're not putting there wasn't any type of these beds are pretty Blake does it say what type of asphalt we're using doesn't say just says 2 Ines it doesn't say eix it don't say any type of of mix uh it doesn't have any binder underneath it so we're going to put 2 in of finish asphalt if they want to on top of this buses are going to be driving on it you've got a dumpster back there that a dumpster pad there's no concrete on there's nothing in the bids for that do we need a motion in a second you do have a you're in all right so okay brain dead so I mean if you talk to go
152and talk to some of these guys which I have this maybe last two years before it starts coming back up again and we're going to spend $272,000 for something that we're not give G to it does it has no binder underneath it whatsoever there was nothing in the bid for it why what did we do why did we okay the question is you know why I went through Kenny Sadler Associates to to come up with the the drawings for it and the recommendations for what we need and that's what he came up with so that's that's where it's come from could we should shouldn't we have some say so on how we're going to bid this before we put it out for bid we do have say so but uh depend on uh depend we
153see the bid before we get it shouldn't we be able to see the bid before we we let it go I did see the bid I never seen it I never seen a job description of I didn't say you did I said I did okay don't you think the board should normally do not but I guess if if the board wishes to we can yeah I would have liked to have seen one so that we would have drink we could have seen what cuz this this ain't going to last it may last two years I mean you can you can I mean I've done this obviously and you've got two Ines of asphalt on all this it's probably not going to last without any binder underneath it at all binder is pretty much a primer
154that you put down on top of asphalt underneath asphalt before you put the asphalt on top of it so you're bypassing that step and then you're just going straight to Asphalt and uh Mr Sadler you you can ask Mr Saddler but he he actually when his giving it to me he said that there was reasons why not to have boundary in it uh what were they and I can't go through everything that he says I mean he's he's the engineer on it we need to before we spend $272,000 on it when you think Scotty uh I went to to Mr Sadler he's understand Kevin he's expert in this area he's the one I depended on I've got 40 I'm proud for you and and others others I appreciate you being proud and and Scott others
155do too and you have you've got a lot of experience I'm not and I don't want I just want to break this right here for just a minute but I've built I've built over 400 subdivision lots and miles and miles of roads in this County and I've built them in swamp I've built them on good land now we do have and you've got to admit we do have a lot of Base already out there we have a lot of Base that has been drove on on compacted drove on compacted drove on compacted for 50 years now there is a really good base your your binder is not necessarily for bonding it is also for bridging that's not true robt it's also for bridging that's why it is a coarser stone than the finished grade we
156all know it especially the ones that's had to pay for it but but I don't want to I don't want to get it I'm not saying that you're incorrect that we shouldn't have had that in the specs and we shouldn't have had it analyzed and looked at it and if there is a great reasoning behind not I would like to hear it as well and some of the reasons is exactly as uh Mr Killy stated it is a very compacted area that's has been driven on over for years the other problem that we run into back there is the the grade that's already there uh when you start throwing binder in it as well you're going to start raising the height of it and we're already running into problems with the possibility of water getting
157into the CTE shops uh those were two of the reasons that he brought up but more than anything we have the we have the compacted area that's already there uh there is a small section that he did put in that we do need the binder so that is included as the places he felt like the binder was needed uh it's over there next to the softball field um so and as far as the buses going back there the bus that we have is the smaller buses that will be traveling that's pretty much the only the largest items that go back there the dumpster truck uh the dumpsters were moved wherever the new CT shop was installed or put built they were put there for temporary use they're going to have to be moved again so
158that's they're not in their normal spot anyway so they're going to have to be moved uh so you shouldn't have very much weight back there other than mainly your travel vehicles your your your pedestrian Vehicles residential sorry where you going to put the dumpster it's not on the it's not on I didn't say I knew I haven't talked to to Mr parsley about think that be a very important piece of information Kevin where you going to put the dumpsters I mean you said that your the dumpster the dump truck's not going to be driving on it how do you know you don't even know where they're going to be the dumpsters are right now the dumpsters are in between the two spots I understand and and it's they're supposed to be over on the other
159side I'm just telling you what these two guys that bid on this have told me okay and I'm just saying this is my my part on it I just don't we could put binder down and drive on it for a couple of years and then come back put as fought over the top of that but where we put the waterline in between the CTE building and the the shops it's been dug up and that dirt's contaminated now it's got dirt in it so we're going to have to take that dirt out there's nothing in the bid that says that you have to take that out cu that's contaminated now it's got dirt in the gravel so I mean just that the the the bids it just wasn't very you know there's a whole lot to
160left to be desired about the bids lot there that that they're not going to go by there's nothing there to go by what would you Mr H I would propose you know going and and getting and looking at this and maybe going over it with the engineer ourselves and putting down binder I thought there was a meeting that that took place I thought Mr Sadler and and there was and and and these bids there was a meeting yeah there was a meeting to discuss that and to get the parameters and to get things planned out and discussed and if I ain't m m Mr parsley might have been there I'm not I was there for part yeah yeah but that's that's my opinion I just yeah I am now too but that's my opinion but
161I'm just you know there's a ditch back there that we put a water line in that's already settling and you're going to put two Ines of as on a ditch that's already settling so that's probably not going to last very long there's nothing in the bids that says you have to do anything specific for that ditch that's already settling so you just going to put two Ines of asphalt on top of that there's nothing to say that that that's even compacted because they're not going to compact it because it's not in the bid it's just very vague and you know of a you know that's my opinion guys so what would you recommend though going back over it and compacting these areas maybe putting down and putting down binder looking at prices to put down
162binder instead of just putting down asphalt right off the bat is there any warranty on this on their uh on the paving you know I I don't I don't have anything down about the warranty no there is no no I don't there is none what is the difference I know there's 7 1,000 I know the row what were they doing something more or is just the same thing if you look at the two two beds uh you you can actually break it down as as far as the drainage part of it it's it's basically the same within 500 uh the complete Paving selling described it it starts jumping up one of the things that you're going to possibly run into and this is just speculation I one of one of these companies actually makes their
163own asphalt where whereas the other one would have to purchase it from one of the two companies and that's just speculation so that that could be the big difference in it but I without asking them I couldn't tell you so the the higher bid is not putting the binder in either is that correct they they both followed the exact same um specifications and and bid spec sheets um and I tell you what we can do if uh if this board chooses to do so and goes with the lowest bid then I can go into negotiations with a TENS Le with a binder and and bring that back to you as a possibility of putting it in do what if he accept it or not you could bring it back to the board I I can
164yes um as far as with a binder I will tell you from way I understand if a binder is is negotiating with it there's going to be a lot more um uh excavation work that's going to have to take place a lot more digging out a lot more removal of materials uh because you are also already high and you're going to start draining into the CTE building and dou the mix of and I will tell you wh you start doing the more and I'm not saying it doesn't need to happen I'm just saying if you do that you're getting ready to create more cost the the ditch there's not anything in the specs that says what you're going to fill this ditch up with whenever you put the the drainage in there's nothing that says
165anything about what you're supposed to use to back fill with or anything Kevin once again I went through my the engineer understand I understand what you're saying my person I use we need to maybe find somebody else to look at it or we should have came to when everybody even I got is a capital projects that we met out there and and Scott I don't want to I don't want to get into it with you about it I mean it's just get into me I know but we could we could sit here and beat this thing to death when we had opportunities to speak up and and and get the specs and the plans and I never seen the specs I never seen the specs after the specs was drawn up well I mean I
166guess if we need to make a rule in there that you're provided those for approval before the board and I guess that's kind of what we're also doing right now we're not necessarily I mean we don't have to approve this bid okay but we need to make Headway of which direction and what we want to do right I think yeah if if that makes sense so what what would you like to see us do that's if if this is the all that that uh that uh Mr siler's got maybe we need to get another engineer and let another engineer look at it if we want to go by engineer let's get another engineer and let him look at it Mr Ballard as of right now you have a motion in a second we do um
167so we can just call the question and or just I do I call question call the question okay um all right then would you repeat the motion please okay the call a question is to stop discussion the call the question is to stop the discussion so we would need to vote on that and we would start with Miss Jones again call the question I I Matthews I Mr I Mr Gilly I Mr Cordell Mr ych I Mr answerer I and I will vote I that is 9 to zero all right now we move to vote and the motion is to approve the Tinsley asphalt with uh for $272,000 is that correct I was out of the room when we I'll confess all right then uh we would start with Miss Hodge do we have to
168start with M it's your turn so um i m Matthews I Mr no Mr Gilly I Mr Cordell nay m y um I'm going to have to vote nay because I got two construction guys voting so Mr hanser no no I will Vote or M Jones I don't know I don't have a clue I abstain okay abstain counts as a no vote by oh oh okay and Tennessee that is the state law well there's really not an staining then is there no not really so read the vote let's move on all right and uh I will vote I so one two three four I think that is four I and there's five Nay it's four to four with a with um it fails it does not it fails anyway so all right so I guess
169we're back to the drawing board no as faal what's next all right next up after school program and is M Garner still here oh there we go you're hiding in the back there I didn't know justed to start without me I think give you everything I have yeah we just quick discussion of the options real quick I know we discussed them at the work session and are they in the pack um are the options in y'all's packet yeah yes they are we're looking at them here on the screen and so we're going to need to vote on one of these choices okay and so that's what you all should have and we discussed it in the work session we went over it and or yeah I think the work session and a committee meeting um
170so you have several different options as far as like um an amount that you could possibly charge parents um we looked at $5 a day $7 a day and $875 a day and any of those options would require um some funding from um the general funds balance um and this is all dependent on the number of students that do stay for the program this is a guesstimate based off the amount of students that are staying this year um and the students that whose family said that they would stay if they paid or had to pay um I think for the most part I looked at maybe a quarter of the students stand so those are the the numbers that I utilized whenever I was doing the calculations but just to give you some um updated
171data um because I think in our committee meeting um we had just kind of finished up December so currently our daily average attendance from January till the end of February we have about 331 students that are staying every day um and um I've gotten the data um from our we did kindergarten and first uh fluency assessments um we've done them twice so far and in every school we've seen um you know lots of great data reported from just the fluency that the the younger kids are um improving on I know uh Janice she can talk um to that as far as like the academics and the progress that they're making um but that's all I have um if you have any questions I'll answer them to the best of my ability what uh what what
172schedules of programming and what what is intended with this just are We Are we more looking at the old ESP just the babysitting or we still looking at the teaching aspect of it and well in some of the um programs like the the ones that I have proposed it's a Monday through Friday um and it starts when school starts and when school ends and that's with a teacher for at least an hour hour now in some of the options you have where you'll have you know a lower ratio with your teachers like you'll have one teacher but that one teacher maybe has two grades or the next one up that one teacher may have to rotate you know throughout the week to see some students each week it's not this is a really hard cut
173to what we have right now as far as like our ratios and the teachers that will be working with um groups and stuff and just to be clear the only difference between these three programs we're looking at is the parent contribution and thus to hit the fund balance well yes and I mean like like on the back page where it says you know if the school board does not you know fund any then you're pretty much just looking at a site director and maybe one backage teach okay and maybe one teaching assistant I just um tried to figure out what it would look like if there was no funding coming from the school board right um but yeah that's the difference it's just how long we have our teachers and how many teachers that we
174have depends on how much funding you all are providing and how much we charge for the program but the the the pink yellow and green are all basically the same it's just how much the parents are contributing right yes so okay Mr chair can I make a motion you may I would like to make a motion that we accept the first option where the fund balance would take a hit of 120,000 in order to keep Excellence as close to how it is now and take the price off the parents as much as possible this makes a motion do we have a second I'll second it Mr Gilly seconds okay any discussion Mr chair can I ask Miss April go ahead let me restate the motion here the motion is to accept the uh the uh
175um the after school program for the $5 a day option which would require a $120,000 estimate the fundal that's a pretty darn accurate estimate so I just want to ask a question of Miss April real quick okay hate to put you on the spot okay she just do it she's been there before maintenance of effort if we don't change our budget and we don't raise our budget is it every three years that the county is mandated to raise that budget a certain percentage of Maintenance of effort so they're required to meet a percentage of our of our t allotment so that does increase each year um so that comes with our Tisa estimate we get each like we started getting one in February and it told us what their maintenance of effort was um so
176they are required to meet that but they're already meeting that um they're for this next year yes but in the future like I I know I know that if we don't if we don't raise our budget and our budget doesn't change I think it's a period of three years I think it's up to two to 3% that they could be they have to contribute just make raise our budget that much just looking at maintenance of effort right now and I know you're talking about future yes that probably will increase and I think there is percentage changes like as the years increase I just don't know those right on top of my head do you have an idea the the amount we're already we they're already input like they're already way over on their maintenance of
177efforts and that's because of the split that we have between the city and the county so like I have to perform that calculation every year um so we're really those funds even if they didn't have main maintenance effort we would already be getting more than like I guess we would have to have maintenance papor but we were already getting more so I don't know that um the only time it might affect us is if Revenue went down like if Revenue dropped drastically in the county that the county would have to figure out what they were going to do like as far as but I was just looking at you know additional funding it's almost mandated by law that even if we sat here and we didn't raise our budget or need more money annually in
178our annual budget we're still incurring and and and grasping more funds than we're actually asking for that's correct yeah and that and that's because our revenue is so good so it would really you know take a huge tank in the revenue to for us to lose funding or um if cities like so City school would overpass surpass Us in um attendance then that could also we could also see a drastic impact if that was ever happen as well so we're always going to get some kind of possible little exension funding annually they have to meet their Tissa maintenance back effort that's all okay probably didn't pertain to this whatsoever but it had to do with hitting the fund balance in my head question understood understood any other discussion question are there there any funds anywhere
179else that could possibly pay for part of this program instead of just taking it directly out of fund balance because I know there's ways of of other other programs funding something of this nature partially so I don't know of any I know that we used the old ESP money to fund part of this year I don't know of anything are you like grants or is that what you're speaking I'm talking about you know any of government programs that we get in the federal projects could they contribute or uh do we have any money left in general school that's uh it's just you know a big hit for fund balance U that that does not serve the entire County you know all the kids so we I mean we did get an increase in our Tisa
180estimate and that will help I about the TSA right that will help some do we not use some of that well it just depends on too because a lot of so a big portion of that our increase has to go towards certified raises so it just depends on what's left over after we do those raises we did receive more TSA funding than we were expecting is that correct we did um but so like I think I've calculated we receed and our first estimate so like it'll change each month um we received around $900,000 more than we got this last this school year so we saw an increase of 900,000 but 500 almost 600,000 that we have to use on certified raises so we have 300,000 basically more to play with than what we did last
181year basically yes and that I haven't I haven't estimated local yet because I haven't um gotten those from the county so I don't I don't know what local looks like yet as far as budget is it possible to use that for after school program so TAA funds are not restricted um the only restrict is that we have to use that 500 whatever, on raises that's the only restriction that the other 300 but also think about we have to also if like could be used to raises for classified staff or whatever yes it can be used um so when I say 530 560,000 that doesn't count that's just certified people so if there was anything done that was for anyone else that would also so decrease that number of our meaning non-certified correct yes okay so
182yes it can be used for that um but there's other things in The Bu you know we have yes utility increases and we have yes diesel increases and there's just lots of other things that increase in the budget as well so what would we have done if we hadn't gotten that if you're talking about increases we would just have to you know if we hadn't gotten an a sub you know an extra bonus of the Tisa fun this we have to pay those bills anyway yeah so we would have just you have seen a budget that would have hit a fund balance right that much more and I know you're diligently looking for Grants too so I am I just submitted one um last Friday but this would be supplemental the two that I'm actually
183working on is just supplemental for what we will what we will have in place it's nothing that would fund the entire program okay but it could it is towards after school program yes okay I have um a couple questions um on the the plan that's in pink for 120 um how many teachers and how many AIDS are at each school on that plan I'm calling it a plan I don't know it's really the right term for it but yeah and that's that's actually broke down in my spreadsheet I didn't print out the whole um spreadsheet but if you think about out so um if we're at our three bigger schools our three bigger schools are new Union North coffee and Hillsboro and so I think that I probably said four teachers a day for an
184hour Monday through Thursday remember we had discussed in our committee meeting that on Friday yeah because we thought attendance might be lower that we would not have um teachers on that day so that did save some money whenever I was trying to cut down a lot of teachers don't assign homework for the weekend so they would likely not have anything to work on that day anyway so that's I would say four teachers each day for those bigger schools um one to two teachers the smaller schools okay so that'd be them rotating throughout the week so how about on this second one in the yellow how many teachers how many AIDS and I would probably say that's half I probably cut it in half for that one so and I'm just trying to I didn't I
185don't have it in front of me either two around two or three teachers yeah I mean it's cutting it drastically I mean and if you look at the um the cost yeah I would say I cut it by half and then this last one it's very minimum like maybe two teachers for the bigger schools and one teacher for the smaller schools I had a teacher ask me is this um this proposal does it involve is this including the middle school or are we sending those Middle School Excellence kids over to New Union yeah that's what we had discussed that um we would send the Middle School um the middle school kids that did want to stay we would um send them to their elementary school so our Middle School um after school workers we they
186they won't be doing after school anymore we won't need them or depending on if there are openings at the elementary schools okay that's a possibility okay gotcha okay are you talking about professionals how could they get there by 3:15 well sometimes we won't be we aren't able to start academics till 3:30 some schools I think at like Hillsboro New Union buses aren't teachers aren't through with bus duty until 3:30 so sometimes academics don't start till 3:30 yeah I wouldn't think they could start at 3:15 anyway because that's actual the yeah the end of their school work day so it have to be at least 3:20 um I have a question for Miss melson uh has all that ESP money been used so yes we'll use it this year but I think there was around 60,000
187so I think the budget amendment was around 300 is out and we' we've um so could we use that toward this well we we already we've already we'll already use it in this school year cuz it it said sorry I didn't understand that so you you're using that up this year in addition to the money that we so we'd offset what we hit fund balance this year so I think it decreased I think 65,000 from fund balance um decreased that I think the budget was around 35ish 39 I can't I can't I'd have to look it up so basically instead of pulling that high amount out of fund balance that 60,000 will offset it so it'll reduce the amount that we take from fund balance this year for this year yes ma'am and if my
188numbers are correct and I'm not I mean I'm not an April but I keep up with every penny that's spent and I should come under about 16% um less than what I think we had budgeted for so that's a little extra money all right further questions we then are voting on the um the motion is to approve the $5 a day program for the 2025 2026 school year for the after school program so let's start with uh Ms Matthews I Mr H Mr Gilly hi he said oh did you say I okay he was Queen m y i Mr answerer I M Jones I M Hodge I and I will vote I that passes 9 to Z so we have an after school program for next year thank you thank you T thank you all
189right next up is the Bon agreement and Dr pow yes sir this is the agreement that we've had for the last couple of three at least the MoneyWise it's up to 12 we they they will pay us in this budget $122,000 which was what was agreed upon last year I think that was up a little bit either last year before last I'm not sure which but I've talked to Mr parsley the days that they would be there uh are a little bit inconvenient because we have summer school but he has worked around that that so that should not be a problem so I would suggest that or would recommend that we go ahead and do this and we pay them the 12 thou they would pay us to $122,000 and I think that money most
190of it goes back to the high school uh we will keep based on what April tells me I don't know the actual number but we'll keep some of it at the central office for expenses that we incur and then but the majority of will go to the high school and Mr partially disperses that based on if you want to know what his program what he does with it you're welcome to talk to him about it but this is the same lease that we did last year and I'd recommend it as such all right do we have a motion to approve the bonaroo agreement I so move and now second Mr Cordell Mr Gilly any discussion how much do we get off of this it's in there $12,000 4,000 12 12,000 12 and we did raise
191that last year so yes for people people at home that don't can't see this so that's what I trying to ask them for so we get $112,000 for a week for a week is it for a week well the time they're there from June 10 days 10 days uh June 7 through June 16th yeah of course part of that time Mr Hansard is them setting up and taking down so it doesn't mean there'll be people in and out there every day like yes would be during the time frame just trying to clarify that for people at home always good the home YouTube audience that's right whole you they're enjoying their Pizza that they ordered at the beginning of the meeting no they went to bed by now maybe yeah M maybe Mr damewood can tell
192us who who has dropped off this the stream so all right um do we have any discussion on this all right so uh I think we're back to Mr Gilly uh to vote yeah to vote i m Cordell Miss ych I Mr hanser I M Jones I Miss Hodge she left right okay all right Miss Matthews I Mr I chair votes I that passes 8 to Z all right moving along to the topic of St yeah and it's a school yeah yeah this is a this is a long one we don't want to mean to torture them anymore so well we can we can make an exception to and uh move some things around on the agenda to let them speak now so so they can go you've gotten the full experience anyway thank you
193Charlie yeah so go ahead and grab a microphone and and thank you for your patience this has been kind of a a long one my name is Lauren Shelton um I'm a part of SGA fbaa and deca so our girls basketball has um W going to State on Thursday March 13th at 8:45 p.m. at MTSU versus Bradley Central Coffee County wrestling sent for four sent four wrestlers to the state wrestling meet Alicia Jennings Jasmine Norris Gianna bear and Aiden Lindsay competed Alicia Jennings placed third Gianna bear plays six swimmers Elsie laier jackow and Leonia Leonia zank qualified for state and were gone February 6th and 7th to swim at the University of Tennesseee at Knoxville the first home tennis match is tomorrow versus Franklin County at 300 p.m. dance Tri outs are April April 7th
194through 11th for next year the boys soccer team has their first district game on Thursday versus chville at home and then the first home baseball game is tonight at 6 PM the softball game they play at home tomorrow versus seagull and that is all for for the sports all right hi my name is Amilia Thomas and I'm in Deca SGA and cheerleading um Tuesday February 25th the fine arts department had their Fine Art Fine Arts night where they had a live art live art whe displayed artwork from high school students as well as CMS and WS art for sale the course and the band performed and the Winter Guard performed the theater department is also putting on a performance perance of the Musical the Mystery of Edwin drood and the performances are March 7th through
195the 9th and 14th through the 16th the times are 700 p.m. for Fridays 7 p.m. for Saturdays and 2: p.m. for Sundays the tickets are $12 for adults and $s for students or seniors the Winter Guard also played second in the W Wilson Central Winter Classic on February 15th our student Jones Wagner was one of three students chosen from across the state to be a presenter at the Tennessee coordinated School Health Institute he represented the Teen Health advisory Council by giving a 10-minute presentation and introducing the keynote speaker for the event during the we oh sorry 36 students attended the DECA State Conference in Chattanooga two weeks ago Raleigh Clark and righ Evans qualified for ICDC Deca Nationals in Orlando this April sgaa is holding a your so golden Extravaganza kindness project March 17th through
196the 21st the week before spring break is St Patrick's Day and we wanted to do our kindness project on theme your soul golden is the CineMate of the week our goal is to watch students and faculty spread joy and show how lucky we are to have such golden people in our lives the Extravaganza will begin with sgaa students and staff giving a golden egg to someone they are lucky to know which will include a handw rdent compliment and candy inside once a person has been gifted a golden egg they will visit the youro golden Extravaganza refill stations in the cafeteria or the sgaa room with their golden egg the refill stations will only be open to students during home room and and lunch and students will write something kind about a friend or a staff
197member of their choice to put in in their golden egg and will pass the golden egg off at the refill station you will also write the name of the person who gifted you your golden egg on a gold coin which would be added to a pot of gold on a bulletin board in our school on the last day of the challenge anyone who has share kindness this week can see their name in the pot of gold all right thank you very much thank you thank you thank you run you can stay if you want thank yall all right if I could sneak out nobody see me yeah we love our student ambassador thank y'all so much thank you proud of y'all all right next item on the agenda is art teacher and that is the
198champion of that particular topic is Beth y you are you are on to explain what I explain first you explain first and then we make a motion all right um I have noticed for many years that we don't have art teachers in our elementary schools and so I began to um do an investigation on surrounding counties and cities and I found that every single County and town that touches Coffee County has art teachers in their elementary schools now a lot of them have art teachers in every school and then there are those who have to share art teachers between schools but those are few and far between and so kennessee law I'm going to read uh TCA 49-6 d125 while state law speaks to visual art and music instruction for grades 5 through eight schools
199also offer courses in dance theater and media art instructions a the course of instruction in all public schools for kindergarten through 8th grade K through 8 shall include art and music education to help each student Foster creative thinking spatial learning discipline craftsmanship and the intricate rewards of hard work local Boards of Education are encouraged to fully implement the art and music curriculum adopted by the Board of Education through both art and music classes as well as integration into other core academic subjects um I had a a a teacher reach out to to me who does the art Club at the high school and she stated quite accurately she said it is a problem if students don't have art in elementary that they are not prepared for the art in Middle School in high school and
200so honestly I'm a little embarrassed for our County that we've not been providing this for our students um there are there's just so much literature so much research on brain development and art and what it does it uses so many of the same uh areas that is used in engineering that's um used in the um language arts the same areas light up on the brain when you're doing art so it's it's just a very important field and so I want to make a proposal that that we hire art students now I'm not going to put a number on that because it will be according for a while to what Miss April can get out of our budget but I want to make a proposal that we hire art teachers for our elementary schools okay so
201do you want to make a motion that was it okay the motion is to hire art teachers for our elementary schools yes okay do we need to have a specific number or or can we just make a general statement so well you've got six elementary schools so that would be six teachers or if the budget doesn't allow it at first then the the schools will have to share teachers okay now that that um I haven't talked with the elementary principles what their feelings might be toward it it might have been something before I just don't know I haven't had any conversation with them I do know that it would probably be a scheduling situation for uh particular if you have one coming every other day or one every three days whatever generally they do it
202over a nine weeks okay period all now I'm sorry what what's generally nine weeks nine weeks if they're sharing teachers okay but in the daily schedule they'd have to work them into the schedule somewhere and I assume you're talking about scheduling every grade when they're there that one day K through five that I don't know exactly how they do it should do we need to vote on this before we need to well we need to take the motion so maybe the motion needs to maybe you need to make the motion subject to schedule and and budget so art teacher subject to schedule and budget something like that I know Miss nich when I when I started teaching I was what they call an itinerant teacher there were three of us we had music library and
203physical education and we had three there was still still six County Schools we had three schools I had uh Hillsboro Hickerson and Jones Elementary at the time and we rotate those every three days it'd be PE there one day art there one day music that's not too difficult to do because you pretty much have the same schedule for that it tenant person will be coming in like you would every day it'd be something every day if you don't have them there every day then you'd have to go back and start looking at a schedule that would have if art teachers there on say even two days a week or if you have three teachers that would give them two schools each correct three teachers if you had three yeah uh which means if they had
204two schools they would they could either come every other day or and I don't know how difficult it would be as far as I know it's difficult schedule let me put it that way I'm not against it I'm just saying the schedule is going to be a concern I think uh primarily because uh if you don't have the art program the same time each day for each grade level or each two grade levels and there's some schools that there's not enough time and you looking I think we had what SC 30 minutes I believe 30 minutes 30 minutes for each program uh so you had a block of time in that school that say from at 10:00 you had itinerant time which was either your music your library or fysical education and then depending on
205how many different classes you had sometimes it wouldn't be enough time to get every every class in there every day because of the size of the school so it it's going it'll be a it'll be a scheduling concern I'm not saying it'll be it'll be a problem but it can be done U so I think those those things to be worked out about uh you know if say if you go to Deerfield one day and may you just have kindergarten through third grade that one day the next day you come you'd have grades four through uh four uh 3 four and five that's you know that's a possibility of scheduling uh but that be something you need to look into so you know you say you go back and going to talk to April about
206the budget you know she can work she can work six in to tell you what it would cost to have six additional teachers and that's what what it would boil down to well well April and I have already talked a little bit and it doesn't look like it's in the budget for a teacher in every school this year Well no I can agree there there's not anything in the budget form right now just be a matter of her having to put them in there right either two four six whatever number you might want to put in so I guess the board would need to decide what you know how many do you you want one per two schools or one per School oh I'd love to have one first school may not real ideally one
207first enough left for system wide ad one one per school would be ideal because that way they'd be there every day oh it would be ideal but as to whether they could be fit into the budget I we can fit them in if you want to pull it out of yeah we need a work Surplus okay what was that we need a workable motion here I'm sorry I'm I'm AG Mr chair I'd like to make a motion um to move this along that we um U pursue the putting art teachers in the elementary school but let's kick it over to a committee to uh come up with a viable plan with the scheduling the number you know so that we have something to work with okay well method already made a motion I think if
208but we haven't had a second so what's that I said that's a good motion I take my motion back okay then all right I think we can the the schools can can make plans if you tell us how me you want in there I mean they can make plans for it that's not uh not a big concern we got to approve the funding of this right if you want three teachers for the six schools then we'll make arrangements for three for six or one for six we'd have to find funding to come over the number yes absolutely so because we don't have we don't have this an art teacher position in our system correct yes we have a in in high school I think we do but I mean as far as a we have
209a we have a general description for art teacher in the school system okay it wouldn't be any different Robert than having a description for so you have a job description we just need to look at the budget we have a job description for an art position our art teacher in our in our system yes but it would be you know depending on what level it is it's not broken down into Elementary it's of course secondary is all we have right now okay yeah uh and I'll be honest I'm not sure whe they have anything at the middle school or they do we do Academy and nth Grade Academy school all right let's get a motion on the floor here so I thought you had one um I'm sorry Chris I didn't mean to interrupt that's
210fine um I'll make a motion that we got motion Mr ma'am ma'am she made a motion but she withdrew no I withdrew my motion Chris made she withdrew hers yeah there was no second yet on it so I'll make the motion that we um put forth a plan of putting art back in the elementary schools but let's kick this to a Comm committee to work with the U Administration to develop a schedule and to um you know to to finalize everything before it comes back to you know for us to vote on so that we have something to vote on okay trying to agree with that so we would uh we have a excuse me I'm sorry we have a princi meeting on the 13th and we'll work through that on the 13th and we
211will be ready to go back for the uh April 15th board meeting if you want to try to put it back on the 15 motion would be to refer this to committee for further study would that um I think the only study we need is to how many do you want well how many do you want what the budget's going to be exactly I think April will have to be a part of that committee right so so I won't know how much like so April 15th is the budget when when you guys vote on the budget well but you won't yeah exactly you won't know what's available to pull from but they got to have a number of how many they want and I what we're going to PID right I think to start with
212six would be unreasonable you know adding six teachers regular teacher salary okay just noted that's yeah it's a regular teacher salary so if you're looking at like a I don't know what range they would be in but like just a general number to talk about benefits and salaries I'd say between like for benefits I talk about medical dental vision retirement everything um and their salaries are like around 60,000 would be probably um very low scale person to 90 so depending on who you got with experience so that's probably a good range so you take those numbers times six and you think about none of the none of these schools have art supplies or things to store them in so that would also be a startup cost and I have no idea what to even what
213I would even begin to I would have to get with from school to school would they need a mileage supplement yes and then so they if we only hired three and they were back and forth between school that would be a mile they would get mileage like we currently have some heers doing that now but yeah so just couldn't you schedule it so that it's one day where they don't have to go back and forth on the same day just schedu them at one school I mean that that could be worked out later but if you have one per school they have any mileage allowance well and if they just went to school per day you know they were just they wouldn't need mileage then either that's the way it was whenever we was you
214was with me when I was with you I guess at these coffee it was they stayed the whole day and then we had then it they rotated they was there the whole day let's they go to two different schools the same day there would be no mileage on house for at any time okay so I want can I just say one more thing so I'll will present you a budget before that time so there will not be unless something like passes tonight there will not be anything in the budget that I present on April the 10th for our so we would have to do we'd have to come back in July and make an amendment to that budget that can be done that can be done isn't that a little late to be hiring art
215teachers though because isn't that a little late for hiring art teachers because if we want them from next year they're going to have to be hired coming out of school yeah which is the end of May yeah lot short period of time to do a lot of budget hold on a minute let let's get a motion on the floor here because I thought we had two or three well all right I make a motion that we to to move this forward putting art back in the element schools would be that um Miss Yin um Miss melson um get with the the principal meeting and see if we can come up with a working schedule and that way we'll have the number of teachers we need Miss melson can work on the budget and present back
216in the April meeting I'll second that I'll second okay Mr Mr Gilly MSA can you read that back not sorry I had to finish it good okay so we have a first by mron a second by Mr Gilly motion is to put forth a plan to put Arts back in our elementary schools and set up a committee to get a schedule with Missin miss melson doing budget at the principal's meeting to work on schedules and will report back in the April meeting which April meeting so we have a works we have a retreat and a works and a probably board meeting board meeting that will be before is the retreat before the board meeting we could do it at the retreat we could do it at the retreat and then vote on it in the
217board meeting so what I could do is I could present a budget without art teachers and a budget with art teachers um but I still don't know what number to I still don't know what number to use because I well we can work out those details we we do have a motion on the floor so first I think is the uh work session first Retreat is first I think before the board meeting oh man so the Spring retreat before the board so would you be Spring retreat and then we can discuss it and then vote on at the board meeting okay yes all right so yeah all right that is the motion do we have any discussion we've already had our discussion so please yeah I'm going call question um all right so I lost
218track of who starts here Mr Cordell we're calling the question so we're voting to terminate discussion I I I I I I I I'll vote I so that is the the discussion is closed we will now vote so I believe we are back to Mr Cordell ah m yench i Mr hanser H Mr Jones I uh m Mage she's not here oh she's not here h m Matthews hi Mr hi and I will vote I so that you forgot me sir but that's okay I okay I got too many scribbles way paper here I'm just so quiet down here it's so easy to forget yeah yeah got that okay Miss Beth you don't mind I do our principal's meeting on the 13th is pretty well full I we will just have a special meeting set
219up when you and April and I and the principles can the elementary principles can meet I'll get with you and get a date for that a meeting a meeting on the 13th is is pretty well full right now we've got some safety issues coming up we got to discuss we've got a u someone coming in to talk with them about some curriculum programs and so forth but I'll get with us and I'll get with you and we'll get a time just to meet with Elementary principles okay sounds long about an hour you think maybe two at the most yeah they'll be thinking about it before they come in I'm sure yeah we'll tell them about it next week and they can be thinking we'll set up after that Mr Skipper thank you very much for
220your patience I hate to wake you up I think he just I think he just wants a motion if so I'll make the motion to that to approve agenda item number 11 okay Mr Gilly makes this should be non-controversial but I always say we need a second oh I'll second if he's not asking for any [Laughter] money okay any discussion Mr Skipper you really need this do I need it it's not for me it's for the students it's certification type deal it's basically we've had one for we've had a to box probably 15 years ago ball one it's through Snap On it's a I don't know if it's Soul it's Soul Source but it's also on the buying Source well um the first one I bought 15 years ago was 29,000 this one's now it's
22148 but basically each drawer is a certification of measurements whether it's deaths death mics or calipers or measure tapes and so now that I've added industrial maintenance Mr Henshaw who's called it before is retiring this year so I I got tat to pay for my two of my new instructors to get trained certified and so I just need another box I I have uh some leftover ISM money um for the rer Academy that is be up so is just spin all right any discussion got the first uh Mr Gilly and then miss y all right so Mr hanser H Miss Jones will miss hod is not here Miss Matthews hi Mr I Mr Gilly H Mr Cordell H Miss ych I all right and I will vote I that passes seven to zero you want
222just a motion first what CH fine with me yeah thank you I just I'm just honored I'm at the end well of of of these type of things the budget's always at the end people are worn out asking questions so you won't get many questions maybe so internet connectivity contract that item 12 on your I do want to do do a little bit of an explanation right now we have a contract with zo who used to be Ena we've had them for 18 years um there's been some issues blah blah blah there's a new uh vendor in town and they won a contra cont ract with Anderson County Schools eate there's rules there's all kinds of bidding we can piggyback simple piggyback off the Anderson County bid what I'm asking and if you look at
223the overview that's pretty much the recommend the the way the motion could read that we continue with our current contract and if everything is favorable with UDT that we can switch to them at some time next year during the next year it's hard to there could be 50 or 60 school systems that go with UDT and they can't fire everybody up on July 1st which is what eate they don't demand but that's when the clock starts again and so we're going to file with Ena which is more expensive for 11 months and then the 12th month we could go with UDT but if we go to utt in the fourth month then we just get the cheaper rate but that cover that covers our filing because eate pays 80% of our internet cost and if
224you look down there that's per month that we that so we're $400,000 a year for our internet cost but eate pays roughly 80% of that so by doing that motion under the overview that gives us an option so and you're recommending then UDT uh that's what I recommend but the director is probably the one that really needs to recommend it Mr dwood says it's so it's so okay I so move Mr chair all right Mr Gilly I'll second and Mr Cordell any discussion seems pretty straightforward all right um uh Miss Jones ah m Matthews I Mr H Mr Gilly H Mr Cordell Mr ych hi Mr Mr H H and I will vote I that passes 8 to Z okay I need to ask the video production crew to turn off the audio for a
225second so just give just give me a chance to talk to them all right e e e turn on the [Music] sound April becomes the star of the show for a while here so you are on are we on budget amendment n yes yes we are okay so this budget amendment um does not affect fund balance um it is basically um as I work through the budget I'm estimate going through estimating lines in the budget figuring out where we need to add where we need to add funds to get budget in line um by the end of the school year um so you can look at the back page and it gives you the reasons of why the lines were are increased so first of all to explain it the very first page down to
226the Total Line that's where I'm taking the money from and then the second page to the end is where I'm putting the money at so basically I'm decreasing some lines in the budget increasing other lines um for medical Vision Dental retirement life insurance I had some salary lines that I had to adjust because I either we had years of experience we didn't give for our classified or there were um I estimated I used I made a mistake on a salary line um there was some software we had to purchase we need to increase our bus Parts software for our bus for our bus route um transportation supplies utilities Transportation devices and a grant we received a grant so I was bringing that into the budget so that's the basic summary I will take specific questions
227about any lines you have on this budget amendment but basically this is not effect fund balance this is just general moves I'm making to clean up some Lines within the budget um before the end of the school year so do we have a motion to approve this to budget amendment 1 d225 D9 a second you call now now you know how it works I should just write you in automatically all right uh Miss Jones so um any discussion looks like this is just moving things around and kind of tidying up more as we get closer in May or June I hope not I tried to I try to clean everything up in this one but you might see another small one between now and the end of school year all right for cleanup you'll see
228other things but the for the cleanup okay I'm losing track uh Mr ah Mr Gilly ah Mr Cordell H Mr y hi Mr H hi uh M Jones hi and m Matthews hi I'll vote I that passes 8 to Z all right budget amendment 141 d225 d10 Mr chair I would like to make the motion when we get our description of this when we what when we get our description of this from Miss April I would like to make a motion I'll let her speak first all right so this is budget amendment number 10 and this is for the interim director's contract um basically I was able to find funding within the budget so does not affect fund balance um you will see that the lines on the top were where I took the funds
229from and then the bottom is where I'm adding the funding to Contin to pay his contract out of there was um he will have some vacation time that I'm not sure that he will be able to use by the end of the school year so that that's why the salary line is more than the 90,000 from now from October to June um basically I'll take any questions you have on this budget amendment it's pretty standard it's what's in his contract um and it does not affect fund balance Mr Gilly has made a motion to approve uh Mr chair I would like to make a motion to approve this budget amendment but I would ask respectfully if we could withhold as much discussion on this top topic as possible as we are all waiting on an
230executive decision from our attorney on some items all right we have a second I'll second it seconds all right well then limited discussion um and thank you very much for finding the money boy that's like magic yes so we had some additional teachers in the budget that we didn't use and then we had some you guys approved us to use interim to pay interim teachers um certified rate at the beginning we didn't use all of that funding so I was able to find what I needed to to go ahead and take care of this instead of using fund balance okay well that may may quell some of the County Commissioners fire I guess so so thank um okay any further questions for April on this let is let's go ahead and vote Mr Gilly I
231Mr Cordell Mr hinch hi Mr h i m Jones i m Matthew I Mr shair votes I that passes 8 to Z okay okay next budget amendment budget amendment number 20251 this is um the vacation payout for the previous director um this comes with Mr K so we did check with Mr Kagel and he said that we had to pay out his 18 remaining vacation days so this budget amendment is to take care of that and it will happen in June and we found the money within the budget to do that so this does not affect fund balance well miss we ready yeah I'd like to make make a motion we approve this budget amendment with the same understanding as the previous motion of limiting debate discussion second I'll second Mr Cordell seconds okay um
232anything further for Miss melson with understanding we're limiting discussion due to attorney no but she's you're amazing April that let me say that absolutely thank you April all right Mr Cordell thank you I miss ych I Mr hanser I Miss Jones I miss Matthews I Mr I and Mr Gilly I and I will vote I that passes 8 to Z all right next one more budget amendment well this one is for the bleachers so you guys did voted to do the renovation yes was for new bleachers so I don't I don't know that we need to do anything with this one so this one can okay we should wait the last vote for my bleachers my so so we have this and we don't necessarily need to so what I'll do because you did the
233modification I'll pull from I can pull from furniture okay to take care of the modification I can just do a budget transfer Dr pal can sign that so we don't need a budget amendment to do bleachers this was just if we were going to do the new ones so this requires no action then okay we strike it then all right yeah love that and then there was two and then uh we didn't use uh the last budget amendment that so budget update we are off to the budget update so back to you okay so budget is on track in January we received 5 point almost $5.2 million which was 60% 6.92% of budget year to date we we' received 31$ 31.7 million um last year to date we are at 59 um a little over
23459% um state revenue was around 3.3 million local was 1.5 and then other was around 300,000 so we um budget revenues are on track um we'll start seeing I think in the next month you'll start seeing an increase in property taxes because it's February update but um as of January we're on track and then expenditures we've used um in January we used 4 almost $4.3 million which is 40 a year to date 26.1 million which was 47% 47.9 4% of budget last year to date we were at 47.2 eight% so budgets expenditures are on track I will take specific questions about any lines you have um okay if you have them we need a motion to [Music] approve so move second and Gilly okay Miss Jones and Mr Gilly second just Pig I don't care
235it was close between Mr Cordell and M Jones but she was quicker so lady all right discussion questions for April no all right then uh we are do m yench i Mr hanser I Miss Jones I uh Miss Matthews I Mr H Mr I Mr Gilly I Mr Cordell chair votes I that passes 820 so now we move on to oh man I put it in the wrong line that's okay um the uh we moved a couple things from the consent agenda to the the regular agenda the first one up is the Lady Raiders field trip yeah yes yeah I asked for that and uh so uh this is for so let's get a motion on the floor and then we will have Mr parsley um answer any questions we might have so Mr chair
236I'd like to make the motion that we approve the request for the overnight stay for the uh lady Raider basketball team okay we have a second a second Miss Jones second she got in there what's you're just too slow all right any questions on Mr parsley you want to come up to the microphone and yeah I think there's some questions we know what it is a don't we or but I don't yeah boss man tell it well Mr par one reason you got this uh normally it takes a 7-Day work day as you see there on the second page but uh we hoped this had happened all along but we did not know for sure but it has we thought we might jinx ourselves by turning in it uh until we had actually won the
237section also so I'm glad to answer any questions you might have about the request I don't have any questions about the request about the tickets is is it on Gan or TWA so I know the well you know what that's a great question you can can I email you all tomorrow and let you know I'll have that answer tomor we can on Goan just just like the region tickets when we' done those you can do the same thing for the Blue Cross Blue Cross Blue Shield Blue Cross I believe that's right and of course you can buy them at the gate I know you know and and some people were showing $110 that's oh wow but that might have been for a packet for the whole tournament so I don't know I believe that is
238correct for the whole entire every session everything I do know if you just go to the day that our girls play on Thursday One Price will get you into see either three or four ball games that day so it's not just for our ball game per se it's for everybody that's playing on Thursday we play at 8:45 which is I fully expect they they normally run behind especially as you get later into the evening so I I expect it will be later than the scheduled time and how did that happen that we're playing playing Bradley County when that we're the two best ones in the state we all have our opinions the the state uh the twaa says that they do a blind draw um and so they just draw those out in order first
239game is this second game is this and we are the fourth of the four games for 4A which is the 84 five slot thank you for making that request okay there no questions I've got a bunch I've I've been bombarded today sure go ahead how was the money where is the money coming forward to pay for this uh the money to pay for this would be in the team's account uh there's no no money coming out of individual School accounts no money uh my understanding from coach cope is there no money to be fundraised at this time I know there have been multiple Don ation that have come in in the last few days including for the busing the Transportation uh so coach cope assured me that there would be no additional fundraising uh needed
240they had the money and two uh one of the things that and these ladies that was here earlier uh talking about our policies that we have not going by our policies uh I think we may be sitting a prescy a presence here you know we've got teams that that drive to Franklin and everything and they're not staying three days most of our football games are in Franklin and this is I think that we're sitting a lot of the parents that I got and I think some of the other people got the same calls too as we're sitting the presidents here you know we're going down there and spending three days when we're 30 minutes from home and that money could be spent someplace else because the money that they're going to be spending is obviously
241hotels this week is not going to be cheap and that's been a concern and I'd like to hear maybe if somebody else had to so they are staying in a hotel they would be staying in a hotel and the tsaa uh shares information with with the schools that make the tournament about hotel accommodations that are available and so the schools then begin to start to see those hotels out and make arrangements of course uh again nothing formal is done I mean there's some tentative things you know just sort of waiting to see if we got approval for the overnight this would be a two two nights overnight not three uh it would be for Wednesday night and Thursday night and uh I I guess just to explain some of the basis of the request uh
242our girls team was fortunate enough to make the tournament last year uh we did not request the overnight St last year although the vast majority of the teams that make the tournament do stay overnight during the tournament and I mean local teams Moore County Lincoln County um you know they're no further away really well I mean maybe 5 10 minutes it they're all in the same vicinity and it's it's common place to stay overnight um you know it's it's sort of the dream the girls have to to make the state tournament you know not many teams do that and they are fortunate you keep the team together you keep them together you keep them out of stuff you control their bedtime you're competing for a state championship you're not playing just a regular game we
243passed we passed two other overnight trips in consent tonight and then we want to pick on this Athletic program that we have permitted to go on overnight trips before but Robert here's the problem that two ladies just came up here earlier and was talking about our policies are we going to go by all of our policies or we're going to go by some of them what part of policy are you talking about you need to give a clarification of that we can or can't policy talk to me like I'm a man I am I'm I'm talking I'm just telling you and I'm not the only one here that got these requests today you know and we had two ladies earlier that talked about our policy we had got supposed to have s-day policy we don't
244are we going to go by some of our policies or we're going to go by all of them or we going to pick and choose what policy we go by I yeah could I you know you know if if I could there are there are situations where you simply don't have the seven days I I I am aware of the policy you're referencing and uh we've had that policy for I don't know how long and it may have gone from 14 to 7 or may have gone 7 to 14 we have had a number of days set sometimes situations occur that you can't predict uh we have we this would not be setting a precedent and I I I guess to give you examples in our career in technical support organizations sometimes teams you know
245will make this or that competition and then we suddenly have to get uh permission you know in a short time frame in order to to travel uh this is not the first time that this has happened for a sport it's the first time recently yes uh but definitely not the first time that there has been a request with less than seven days if we know we we you know if we had known we we wouldn't be requesting at this jum there is there is one other thing uh this was actually a policy that got changed U I think it was either last year or the year before that the executive committee and I was kind of shocked it actually even came to the board meeting because number uh nine to evaluate Phi trip request when
246travel plans must be made before the next regular scheduled board meeting and you're supposed to be able to get things to the board meeting prior to so it it didn't make it to the board meeting agenda and time so really the executive committee could have made this decision without coming before the board and this was thrown in today and I was thinking Why didn't it go just to the executive committee exactly and that that policy of making that decision is actually 1.31 and it's number nine okay last year one of the calls I got today was the girls went to the state they didn't stay two days they didn't stay at they did not last year there was no request and they missed out on that experience last year and so we are requesting it
247for this year not that it makes a lot of difference but back in 93 when our girls went to the state championship and won it our girls stayed there all week long they stayed down there for five days because my daughter was involved in it no sir how many they stay then Scott uh overnight no sir okay uh my understanding is that it was um they stayed Friday night when it started snowing but um I know they stayed Friday night cuz they was cor they did stay Friday night that's that's one of the we all got drove home but not everybody but they took it upon themselves at that point and technically on Friday that's after that's after school so you know if they want to stay they want to stay and their parents paid
248for it so they stayed more than one night I know because my daughter was involved in it and she was away from home more than one night and I I can't give you chapter and verse so if I could what teams are typically doing you know when they are you know staying for the tournament of course they they would watch some of the games of the other teams uh teams that don't make the tournament are at the state tournament to watch and so that would be part of the experience that the girls get uh you know I'm sure they would have various team meals together probably not every meal but I'm sure they would have some of those it would be team bonding they would you would keep the group together uh I'm sure if
249not all the vast majority of the time and you know the idea is that that it helps you you know tournament week uh last year that that wasn't the mindset that was not what we sought to do and again just a different different way of going about it this year um I will say this uh on you know on the girls behalf um there's nearly a 4.0 GPA uh when you combine all of the the academics for the young ladies on that team uh this year the varsity team has not missed any school uh for athletic competition uh so th this would be the first and the only uh request for overnight and I think we have had CTE students that have stayed overnight we approved two we approved two groups ago with students during
250weekdays Mr parley already to know ask a couple of questions or just say a couple of things um first of all big shout out to the Lady Raiders big congratulations absolutely not only for basketball but those GPA so I'm very proud they they represent us very well um but I I wanted to ask do we have substitutes lined up for those uh two two and a half days for the four coaches so so the answer to that is no because we don't know we don't have the approval yet so we don't know but we know we're missing part of Wednesday and all of Thursday so so we know well we know they would be tentatively we would like to leave a little after 2 o'clock on Wednesday do we think we can get subs uh
251so yes we're in get getting getting the Wednesday afternoon cover will be a CCH and that's because the the team is together seventh period so the coaches for the team for the most part are already with them for the most part okay another go ahead I'm sorry well and and Thursday and Friday I'll be honest I have not looked into specifics about sub coverage for Thursday and Friday but I am confident that we will have those classes covered okay uh just one more thing um uh a Shameless plug here for or the cheerleaders were they invited to go and stay the two nights make the request there has not been a request to do that I would love to see on their coach and their leader I know that Robert I know that it's cool
252um call them up but um I just wanted to ask if they were given the same um opportunity that if there was if there was that would be strongly considered and and you know I'm sure an argument could be made for that okay Mr parsley you said that um the game won't be until 8:30 at night well so it is SK my recollection is that it is scheduled for 8:45 someone correct me if I'm wrong on wed on a Thursday night so they would need to stay overnight rather than coming back that late so the request is to stay overnight on Wednesday night and Thursday night and in in our minds if if we were to come back on Thursday night I mean I feel confident that the game will not be over before before
25311:00 it will not start on time um let's say they get back at midnight well you have school the next day now but but to be honest as I've said you know teams are going and watching the tournament even if they weren't staying overnight there's no reason that they would not be allowed at the school level to go and watch the tournament like all of the other schools do so really this is about an overnight the policies are not meant to be inhuman if you know what I mean we still need to take the policies and when it needs a a merciful answer we need to have a merciful answer so I I'm not opposed with occasionally if we need to bending a policy for the sake of the students it's stret here question well
254I don't think we're bending a policy I don't feel like there's being any policy being um no broken I mean the policy calls for executive committee to to approve in a rough circumstance it calls for the executive committee so we're technically breaking policy by being here at this point right now correct robt yeah yeah can I oh go ahead well I just had one question was also they have it's my understanding they have Middle Tennessee Christian that they have their gym that Coffee County will have exclusive opportunities to do some practic some warm-ups and some things between games whatnot coach coach tell yeah yeah you're correct coach told me that again all tenative based upon approval to do things but uh we we've received tenative approval to use Middle Tennessee Christian gy for for walkthroughs
255and practices and things like that um dur during the time that they were there for the tournament and to Mr Shore's point you know I it could have been approved by ex the executive committee but there was enough questions that we felt that because you know I I got a number of calls and stuff so we felt it should probably be on the agenda so that's that answers but you're you're right you know that we could have done that but with enough questions it should should have been on the agenda so don't like I said Don't Kill the Messenger I mean there's we were all bombarded with questions today because there's a there's a past oh man you ain't lying you know but the opposite just so you know y you know well all I
256know that gym was full yeah I mean just just because as you speak it people talk to us too in in in support mothers and fathers and and everybody of their students playing I didn't say that they didn't but wees and then you turned and looked at me as if I would shouldn't have spoke well we're all it's touchy it's touchy and we got we me you've agreed to disagree many times and it's getting late so so uh any further questions for Mr Parson if not let's uh let's take it to vote so I believe I'm just making it up at this point Miss Jones to approve the field trip ah I can m Matthews ah Mr Mr Gilly I uh Mr Cordell Mr Cordo okay I didn't hear you I'm Sorry Miss yench hi
257Mr answerer I and I will vote I and that passes 8 to zero okay thank you Mr parsley for for staying so late to answer question thank you Mr parsley thank you next item up is uh textbook selection that got moved off the consent agenda and um uh Miss Yin you want to address that yes please um I had ask them to move it off the consent agenda because I was looking at the policy on our textbooks um and apparently first of all it's very difficult for me to approve textbooks I've never even had a chance to look through and so [Music] um the policy says that the director of schools shall establish a procedure for providing citizens of the community with an opportunity to examine proposed textbooks prior to their final adoption including public
258notice of time and location at which the textbooks may be examined and then it's once that has been done then the board approves the textbook so I was just asking for us to put it off until um the next board meeting and to actually make them available to the public that I think it'll answer a lot of questions that parents may could come back with later um disapproving or not liking things in the textbooks if we can get that out of the way now so do you want to make a a motion yes I make a motion that we put off the vote on the textbooks until the April board meeting do I have a second I'll second Mr goon seconds okay any discussion Mr Dr blessing do you want to I'm just standing here
259in case you have questions okay does anybody have any uh any comment on this I I would like to know how you're going to go about um making these available to the public so that they can review the textbooks I'll just this I think if you'll look at the 97 PowerPoint slide just kidding um it's the it's much like the way I did this afternoon these samples are available online they can be examined at any time so I we can post the steps that I shared with you and public can review them yeah that would be great but how are you going to post that on the Schoolboard site or it can be posted online it can be posted on a website it can whichever way we Dame is better to post it yeah yeah
260and then it's available okay that that's just the main thing that it is posted and I think that's where Dr poell comes in and makes that decision on how it's posted I think according to my reading of policy 4.40 that it says that once we have made our recommendation so we need to also not only post the um samples but also tell them which ones we're recommended exactly so they don't just keep going through randomly and picking stuff that we've already rejected for one reason or the other yeah that's very true and we didn't pick anything this year that wasn't from the state list right no sir everything's on the state list all right in fact if it were not we'd have to do a waiver and that's nasty yeah they're hard all right any
261I'm not I'm not downplaying what the policy says it was not done that way this year I'll take responsibility for that but at some point in time folks you've got to accept the fact that we've got professional people that are looking at these textbooks and making decisions on what they feel like is best for our kids and our school system but no we did not follow the policy okay so the motion is to delay the textbook adoption by the board for for till the April board meeting is that correct that's correct that seconded by Mr so um any further discussion then Miss Matthews I Mr goon I Mr Gilly uh Mr Cordell h m ych hi Mr hanser hi M Jones no and I will vote I that passes 7 to one all right that
262concludes our regular agenda um thank you for slogging through that so now we have items for discussion Mr Gilly you want to start why not we'll start thank y'all I love y'all sometimes I might not like all of you but we're going to get through this we're going to do it we're going to do it uh I want to thank everybody for hanging out tonight and seeing this through I do want to say a word uh we lost a great individual today in our one of our athletic programs uh coach Roger Haynes our football coach as far his coaching he is no longer I think he has decided to step away and uh worry about some health and some things but uh I want to thank him for his tenure that he has had here
263and the hope and uh good gracious and teachings and the the memories and the drive he's left in many of our football players over the last couple of years uh great football coach and always will be and I want to thank him for his time here thank you Mr Cordell nothing to bring up thank y'all for being here tonight stay in the course Miss Ed I'm got to say the same thing I am amazed that more of you didn't sneak out that door so thank you Mr answer yeah I'm the same way I uh appreciate everybody staying over tonight as well uh I know we've got a lot going on uh we know it very well uh we're all trying to do what's best for our County and and we're representing everybody not just half
264or some or whatever but whenever again I I go to every game I sit beside prer at the girls games I do not have anything against the girls teams I go to all the games uh home games um you know I just had a lot of people questioning today and and and uh I think that you know I feel like that's my job to ask questions uh that's what I was elected for but uh congratulations to the girls I wish them nothing but luck Thursday night and uh um that's all I got j i I had something to say but I've forgotten I mean I can't even think of it but I I'm like I'm like Robert I love all y'all I just wish we' wait till the last thing to vote on those bleachers
265hey that that's an accomplishment right there that is worth its weight in seats maybe all right Miss Matthews um well I want just want to say yay for art Elementary education um I think that's a big step in the right direction for our elementary schools I'm so proud that we're getting the ball rolling on that thank you Miss Beth um and uh I want to say again how much I appreciate um the emails that were so well written by lots of students this week reaching out to board members I um am very proud of their courage and uh them being comfortable to voice their opinions with us not only students but teachers as well um so I I'm I'm very uh proud of a lot of our students U that went the extra mile to
266sit down and uh put the time into it to reach out to to us and um I I hope their voices were heard so I'm I'm proud of that Mr good I just like to say thank you to everybody that's continued to watch the these Marathon meetings that we've been having um and you know uh a big shout out to the Lady Raiders and their accomplishement this season and hopefully they can they got three more good games left in them and U other than that that's I appreciate everybody up here trying to you know do what they feel best in their heart to to lead this school district and I would like to offer my congratulations to the Lady Raiders too and also I would say that the theater department at the high school put
267on a play that and I know they were kind of in the background with the uh with the um um basketball but uh my wife and I went and it was it was a lot of fun because it was the audience chooses the ending although I think they cooked the books a little bit when they select the ending but uh it was a lot of fun so we can't forget you know the the Arts and stuff and my wife and I like going to to theater so so they and they did a good job so they got a good theater Department over there and the young lady that played the lead um she had a wonderful voice absolutely wonderful voice so so um so we like that and uh just thank everybody for hanging in
268there we've had a lot of marathon meetings and you know the dedication of this crew is is exemplary so I just want to want to get that out there if anybody's still watching on YouTube which well you're pushing your luck yeah so that's uh so committee reports um we had a director search committee and we did work on the contract we're going to have to revise that and it's going to have to be on the April agenda so we're going to have to hustle on that so um and that was kind of the main main topic there is discuss salary range which we discussed here and and that so was there any other committees no no but but I will I'm on the legislative committee and there is a zoom meeting this week so I'll
269just share with y'all what I'm sure you probably already know all the new laws but it's going to be on some of the new proposed yeah all right I'll share it the uh I know I was kind of heading up the uh cell phone thing and uh the cell phone bill did pass it's going to be up to uh us as a school board uh to come up with a u program that we want to go by and uh we plan on trying to uh work on that during the fall Retreat is that Spring retreat or Spring retreat yes yeah whatever season it is yeah whatever season it is it's a long night so but uh yes sir yeah thank you for doing that so all right we already had our student ambassador report so
270now we're on to the director's report and the capital projects update so I think you have a list of personnel changes over the last three to four weeks we try to get that out to each board meeting and we've got a lot coming in a lot coming out Stephanie does an excellent job with that and a lot involved more than you think so Mr partially mentioned tomorrow we've got four of our students going to the scope program at Belmont and uh they'll be coming back next uh board meeting to report back to you and they're going to see what a board has to make decisions like you do it as a board meeting the process is they go through up for different scenarios you know and one of them may be the cell phone policy
271Mr HRI because uh what they do they divide into groups um they go and they meet they divide up into two teams uh one is for and one is against they debate it back and forth and then they come to a consensus on it and then at the end of the of that session they all get back together and uh tell what each group come up with an answer to whatever the question may be cell phones yes or no as an entire group so it's a very interesting process I have no idea what the questions will be this year one of them is probably going to be on cell phones I would guess but I don't know for sure but that's a good program for those kids uh we start collaborative conferencing uh tomorrow at
2723:30 to 5: uh we meet we we've got a short session uh we started at 3:30 we end at 5:00 no anest buts about it if you're in the middle of minut you stop at 5:00 and walk out the door um and I think we'll have uh let's see one two uh two meetings in uh March and three meetings in April and we'll bring that information back to the board um for a board meeting to approve or disapprove uh what we came up with on the collaborative conferencing basically it's it's nothing more than negotiations that's what it bounts to uh the committee will bring in their things they want the board to to react to and to proove or disapprove his administrators TI to try to talk through it uh as such and then we'll
273bring the recommendations back to to the board to approve and it doesn't you don't have to approve any of them or you don't you approve all of them um that's that's your option but we look at that we have a work session on Wednesday at 4:00 uh here uh princial meeting is on the 13th uh top 10% banquet is on the 17th and I think most of you all of you should have been invited to that it's the conference center at six o'clock and that's the 17th now the next two meetings I'm not sure the 8th and 18th and 19th those have been changed back and forth so much I've got wi out on top of wi out so what what are what are the what are the meetings on the 18th and 19th can
274somebody that knows I think one might be a policy meeting and then the other other was salary compens what time I'm sorry I thought I saw that one was a policy meeting and then one's policy one is uh compensation comp budget and compensation I think that's what it was I'm not right now what I have on my for so what I'm worried about so which or which the compens session and I've canell all the meetings so do I need to go back and it I well that's kind of what i' said because I don't think we're going to get through what we need to at the work session so because April is only available for an hour and I think what so you might want to keep the salary in compensation certainly keep the policy
275committee because we're way behind on policy so so the compensation for o00 yeah I think so on what day the 19th the 19th yeah okay and I would keep you know and if if we can get through it in the work session then you know but it's like Scott said it's so darn hard to schedule these meetings you might as well just keep it so that that would be my opinion so thank you so polic polic is on the 18th correct at four and then salary and compensation is on the 19th at four do we know what policies are going to be brought up in that one in in the policy meeting do we know or okay that's what part of that meeting is for to oh okay to elect the chairman and start so
276it's not really addressing policy hope those that are on the polic committee have started looking at them because it's only about that thick and there's no way we get through them okay thank you there's no way we can get them uh Tuesday afternoon don't believe but start looking at those and we'll we get what we can get in for the board to um spring break is the week of the 23rd so we won't be in session now our next board meeting is going to be on the 15th of April uh let me back up on the 10th we have the retreat starting here at nine o'clock should we start earlier I'm sorry we start earlier can we start earlier I mean I don't know because it is a full day the Spring retreat yes it's
277just like the fall Retreat what time you want to try to start normally we start at 9 to 11 somewhere around 9 to 10 a it I mean we have started to eight but last couple years been nine let's start at 9: and we'll see what what the date on that Melissa the date is the 10th 10th thank you we'll start the uh uh Spring retreat on the 10th at 9:00 and go until and then we have a um a board meeting on the 15th uh there's a board evaluation committee at 5 o'clock on Monday the 14th is that correct I believe so yeah okay Monday the 14th uh whoever's on the board evaluation committee will be meeting at uh 5:00 on 14th and then uh our board meeting is on the 15 the board
278self evaluation at 5 I had it was a special call meeting are we supposed to already have your board self evaluations done at that point is that what we call that one yeah there's I believe the board self eval ation has to be a special call meeting but let's check policy on that just it does okay only it I talked to Britney at tsda and she said that she has the questions for the board evaluation and they are just standard AC okay so we need to but we need to get that out and then we have to have we need to discuss the results so I'll get those out so be looking for in your Ines okay that that'll Beed on the 14th of April okay that correct okay at 5 um so technically could
279we do a special called meeting um at 4:00 on the 15th and then close it out and then do the regular meeting I mean I'm just trying to think you know I I you know well we we've got to think that we're going to have to start interviewing once they and all that say on the 22nd 23rd and 24th is when you're supp be interviewing oh okay director candidates that's 22 23 and 24 of April what what days did you say that is on uh Wednesday Thursday no excuse me Tuesday Wednesday and Thursday April Tuesday the 22nd uh Wednesday the 23rd and Thursday the 24th okay I didn't have that on o on 15 well could I'm just trying to think of everybody's time instead of making them come all the way out here for
280special meeting that's going to last about 30 minutes you know I I yeah let's do that you know I you I I don't know what everybody you know but if that would be better for people's time okay move that up to the 15th at four yeah okay yeah that's kind of what I'm thinking but if anybody well we need to kind of know what everybody thinks right now because it's hard to every time we have to change on these we have has to repost it to the media right right so that's what I'm seeing if everybody has any objections to do it it that way good idea that would be the four oh the four the 15th we'd have the special call I think they turn what time are those interviews Dr pal what time
281are those interviews on those three days have time yet Miss Beth I don't know that that hasn't been said I don't I bet y'all just decide and send me the schedule all right what we will do let me say this because we had this confusion with these meetings and things I will get Melissa to to send you a copy to put out the days that we have scheduled now through March and April thank you okay sounds good now please please if you don't like those days let us know so we can reschedule them or we can talk to somebody why do we need to schedule reschedule it for but we'll get we'll try to get all these to you folks uh for for the month of March and the month of April right Miss Melissa
282yes and we'll try to get that out one day this week at the latest I okay and then if you can't if you're on that committee and you're scheduled to meet if you can't let us know or say I won't be there but you going go ahead and have the meeting whatever you want to do all right that fair enough Fair it's difficult to change these dates and and have to repost them again to the media and then on the computer you've got six different meetings that's been changed four different times yep Matthew needs to know where he's at I'm not trying to be hateful we need to get this stuff need to get our act together here these meetings are pretty pretty important coming up uh in all honesty as you well know okay
283um I think that's about it unless you have some questions for me I then just Mr Shores capital projects yes let's go over these uh these are the as far as the sheet that you you received it's the same thing that I went over on February the 25th at the work session so uh unless there's something that you want me to kick on and hit on one more time with those I've already covered all of them with you uh one thing that was or two things that's well one thing that's not on there is a hot water boilers uh that was a u emergency situation of getting changed out that was actually taken care of that started the install the weekend of January the 17th those are finished and up running uh and just to
284let you know that the laminate uh install has already started for phase two so they're at our schools putting the the laminate up as we're but not as we're speaking because it's n something but uh they they've been installing the laminate okay any other questions on any of these the laminate people aren't near as diligent as the Schoolboard [Laughter] [Music] people yes I apologize but I just need to make sure everybody knows your consent items tonight what you approve the board scholarships so if everybody gives on that um so it would be $500 and div between all of y'all so you can just make your check out to the St also the resolution for that we passed tonight each boards to have it so I have it here St to sign okay one other thing
285quickly if you don't mind you had talked about the giving Mr damewood some type of compensation for his after hours work uh as of February the 26th he had put in 67 hours um of videoing and so forth and he and I came to an agreement that he would get $30 per hour for that compensation so I don't think that needs to be approved because basically we've already said yes to go ahead and do it unless y'all want to formally approve the $30 an hour and then he'll keep up with his time we'll pay him whenever we get ready ready any questions about that is everybody consensus okay with that can can that happen Mr Ballard yes I think that works okay you people yeah well I make the motion we adjourn thank you very
286much for that um and do we have a second second second Cordell seconds all in favor stand up