BOE Meeting 7-24-25

001He's called to order. You would join me for a moment of silence in the pledge. [Music] >> Thank you. Salute. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] Want to welcome everyone here tonight. I see Miss Colonel Colleen Maul. Glad to have you here. Are there others? >> I don't see anything. >> Oh, there like people. Very well. Thank you. So, special recognition. [Music] >> I need to get Mr. Farley from the other room. Please, Mr. Oh man, I can hear you. >> I know. I'm aware. >> He's just ignoring me. >> He's ignoring you. >> Hello. >> Come on down. >> Well, I had the pleasure about a week ago of

002with the director seeing Mr. Farley get this award. Uh Elbert is our tech technology director as you all know and he is now the Middle Tennessee Technology Associate me member of the year at this year's conference. Woohoo. The Teta Member of the Year Award is a prestigious recognition within the organization given annually to a deserving member from one of the three regional chapters. The award showcases the commitment and contributions of outstanding members to their respective chapters and the broader educational community. It is a statement to their dedication and impact in the field of education. The process of selecting the awardee through nominations and votes by their fellow chapter members adds an element of peer recognition making the award even more meaningful. the fact that these awards are pres presented at the Teta Summer Institute as

003an exciting and celebratory element to the event honoring the recipient in front of their peers and colleagues. If you'll join me in congratulating [Music] screen behind [Music] Jesus. [Music] Congratulations, Mr. Welld deserved. >> Madam Secretary, call the role, please. >> Miss Stole >> here. >> Mr. Van Winkle >> here. >> Miss Nichols >> here. >> Miss Stout >> here. >> Miss Hail. >> Mr. Davis >> here. >> Mr. Matthews >> here. >> Mr. Cole >> here. >> Mr. King >> here. >> The records show Miss Hail is absent. [Music] Declaration of conflict >> per TCA492202 Board of Education members who have relatives per the statute relative means spouse, parent, parent-in-law, child, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you employed by the

004system are asked to raise your hands to identify yourself. Do you certify that the votes you make tonight will be in the best interest of the school system regardless of the effect that your vote may have on the employment of your relative or relatives? >> I do. >> Yes, I do. >> Let the record show Mr. Cole, Mr. Matthews, Mr. King, and Mr. Van Winkle. >> Thank you. Need to approve the minutes and we've got a lot probably hours. So, >> several minutes. Since there was no issues brought up with these in the work session, go ahead and make a motion to approve the minutes from the 720 527 612 special call 612 work session 616 619 625 and 7:15 minutes. >> Second motion and second discussion. >> Those in favor say I. >> I.

005>> Those opposed say no. You guys have minutes are approved. Now we need to approve the agenda. >> Move to approve. >> Second. >> Motion and second. >> Any comments? >> No sir. >> Questions? >> Um is there any reason that we uh can't separate all the policies in the agenda? Just so we if we need to discuss individual policies, we can vote on them separately. >> Okay, that's fine. Yeah. >> Anything else? Okay. So, the agenda has been moved and seconded. Those in favor say I. I. >> Opposed? No opposes. So, the agenda is approved. Committee comments. There were none. So arm roll. >> Board members report from tren. >> No. We had a handful of us that went to the summer law institute with the Tennessee school boards association um this last Thursday,

006Friday, and Saturday. It was very informative regarding the recent legislation that was passed from the last legislative session. Uh, we also got some updates regarding legal activities for student organizations. Um, trying to think of a couple other. They just went out of my mind. >> The fundraisers. Yep. >> And Elizabeth, there's one more. >> Mhm. >> Buildings. >> Thank you. Buildings. Yes. Structural. So, it was good. Good information. >> I agree with all that. >> Good turnout. >> Anything else? legal report. We don't have an attorney here. So, we have any other things. >> I think he's coming in August. >> So, a TLM report. It's not here. Not here. >> Director's report. So, the first thing that's on the agenda is uh approval of the district testing coordinators. Um, and I'm asking for you

007all to approve uh Miss Smith and Dr. Spike to serve as the district testing coordinators. They will work with the grades in which they supervise. >> Move to approve. >> Second. >> Motion. Second. Discussion. >> Discussion. Just recommendation upon the director for the two qualified folks to handle that. >> Yeah. Those in favor say I. I. >> Those opposed. >> Uh, next, uh, we are needing approval of the DHA board members. >> U, Mr. Magnus chairs this. Um, Dr. Spike, Dr. Eldridge, Dr. Whittenberger, Miss Holton, and Miss Smith. Uh, usually we have Mr. Magnuson, and we have two others that would serve on a DHA if we had one. So we have a variety because you never know when those are going to come up and having everybody here might be a challenge sometimes. >>

008I'll make a motion to approve. >> Second. >> Motion and second. Discussion. >> Those in favor say I. >> Those opposed. >> The eyes have. >> So next is Crossroads Academy. Uh when we left the work session um last uh week um the next day I went down and looked at baby birds realizing you know we did have the pros and cons of that uh but realizing that that probably would not be a space that would be able to house those students. Uh, I did call um um and talk uh with the Crossroads folks and we did go and look at a room at CCHS. Uh, my next call was to the attorney uh to draw up a lease agreement because I think that that is something that just to protect you all and the

009school system and them as well that we would need. Um, I do realize that there may be some things in here that she's needing to talk about adjusting and that would be uh fees and uh rent. So, um I'm willing to work with that. This is just a standard lease uh that uh the lawyer drew up, but uh asking since we would be utilizing the school space after school, uh asking you all to vote to approve is so the CCHS the hospital is going to work. >> Um I think yes. Uh she's having the state folks come tomorrow because her space has to be approved by the state. So they're going to come tomorrow uh and look at that. But uh yes um Dr. Warner uh and I and um Miss Brock met uh we've

010looked at the space. I think Miss Brock has gone back today and met with the teachers that she would be sharing the space with. Um, I think that that spot is going to work probably better than any other spot that we would have. >> Has their bunch already approved this agreement as it's written? Just waiting on us to approve it. >> This Bronx group, no >> that there are some concerns with the money piece. >> Okay. Um, so, >> so what you would be looking for from us would be approval from the board to utilize that space and to allow you to work with her regarding this lease agreement. >> Yes. >> Okay. >> Did you need a playground? Do I remember that? >> We're going to try to hopefully access as the state if

011we can access Martin's playground. >> You know, it's right there across from Garrison. However, she would not be able, and I did not know this because I don't know daycare rules, she would not be able to take her children in her care to a public space. >> Okay. >> So, that's why she's going to have to utilize Martin. >> Okay. >> When you said the attorney drew this up, is was that Mr. McCarti that drew this up? >> Yes. This is a document or at least that he uses with other facilities in similar situations. Do you see any reason to not move forward with it? How do you feel about it? >> Um, you know, not sure how it's going to work having two people in one spot. You know, um, willing to try to

012help anybody out that we can. Uh, we do have 12 school families that are affected, >> right? I know it's very needed and they do such great work. I like to see us give them an opportunity to try they can all play well together. >> So, when would um this lease agreement have to be completed in order to meet the time frame that Crossroads is under for starting their program? So my assumption is that the lease agreement wouldn't have to be signed until the day, you know, at least the day that she takes children, which would be August the 11th, but would want approval from you all to say yes, we can enter that lease agreement. >> A question. >> Mhm. >> So you indicate there's 12 essentially children. >> Mhm. Is there any limitation

013to the max capacity that we could serve under this agreement or does it take into consideration growth? >> My assumption would be the size of the room and um like I said, the state's coming tomorrow to look at that. So, I'm sure that they will tell her that's indicated in in this agreement. >> Uh I don't know that uh in the agree you have a copy of that at your desk. Um, I'm not sure that it talks about the number of spaces because we don't know how many they're going to approve her for. >> She has stringent things that she has to go through with the state in order to even let the space be acceptable for. >> But if you want if you want that added, I can reach out to the lawyer and

014have them to add a clause about the number the maximum number of children based on what she's told tomorrow if this is approved. Well, and this lease term is just for this coming school year. So only being 12 interested in this year that have pre-enrolled is my understanding. So I don't know >> how much that would vary from what she's already got set up to come out. >> You add during the year, Miss Frock, >> I'm sorry. >> Do you add children during the year at all? >> I do. I I hope to add >> first we have to see what they approve you for in space. >> Yeah, they'll tell me that when they measure. >> Okay class. >> It is not a standard classroom. Um it is a um it's been a comprehensive

015development classroom. It has a refrigerator in it. It has two stoves. It has a washing machine and dryer. And it has a restroom of course in it. Um it has a little room off to the side where it's kind of like an OTPT room. Um and when I was in there the other day, I think there was four tables set up, but you know, it is summer. CCHS is doing a lot of cleaning out and adjusting. So I didn't go back. I think they went back today and looked at the space again. I was not able to go. So I don't know. But I think Miss Brock and the teachers worked out something today that could make the space work for both groups. >> I think the state will measure square footage. >> They will.

016>> That will determine the number of students. >> Correct. >> Yeah, you're right. I'll tell her that when I'm ready. >> And that may be another piece of holding off on the amount because if she can't take 12, she probably, you know, I I don't know her finances and do not want to discuss them in this public meeting. Um, but you know, we might need to wait till that to see about the amount. we have a set amount uh which is um better for her than what she had currently had but you know we might need to wait and see the amount that they will allow her to have and uh we would prorate August because she's not there uh the entire month because the first day of school is not until August the 11th

017and in December uh they will only be there 2 weeks so whatever the amount was that would be halfed and that was indicated in the uh agreement that we gave you. >> So is the the monthly rate and the occupancy the only two variables? >> Mhm. >> Yeah. [Music] So, can we make a motion to to approve this contingent upon the state's evaluation and Dr. Farley and and the group's determination of the price? I think so. >> So, is that a motion? >> That's a motion. >> Second motion. So it's a motion to approve the agreement and depending on the findings which will be an executive. >> We got a motion. >> Elizabeth second. >> Thank you. >> Motion and second Mr. Brown. I I just think this is a a a good program, something

018that we need to do for for our community and I think it's a good thing to do. >> Yeah. M >> same thoughts. >> Any other discussion? >> So, we're voting to approve this tenative upon findings that sake going to share and how that turns out. the executive seat chair. So, any other questions or comments? Call the roll. >> Mr. Cole? >> Yes. >> Mr. Davis? >> Yes. >> Mr. Matthews? >> Yes. >> Miss Nichols? >> Yes. >> Miss Stout? >> Yes. >> Miss Stole? >> Yes. >> Mr. Van Winkle? >> Yes. >> Mr. King? >> Yes. So next are some memorandums of understanding um most of these are just renewals that we have had in the past um between Dr. Lauren Fox, Beveran, uh, Project Basic, uh, SPED, uh, with Tennessee School for the

019Blind and the Deaf, Transportation, SPE, Renewal for UT, STARS,ou, and then Volunteer Behavioral Health. >> I just had one question for Dr. Farley. I know in the work session, we had the sheriff and the police departmentou that was underneath this category. Those had been um those had already been signed because they needed them for grant and upon uh reading those further uh those were to the information that was to remain confidential. >> Okay. So we did not need to worry about board. >> Okay. >> A motion to approve the memorandum of understandings. >> All of them. >> Second. >> Motion and second. We need to get these things going, right? The first school year. >> That's right. >> Well, our schools do benefit from all of these. >> Yes. >> Any other questions or discussion?

020>> They're not new. >> No, they're not new. >> Reoccurring. >> Yes. >> Do a roll call on this, too. >> Mr. Davis? >> Yes. >> Mr. Matthews? >> Yes. >> Miss Nichols? >> Yes. >> Miss Stout? >> Yes. Miss Stole, >> yes. >> Mr. Van Winkle, >> yes. >> Mr. Cole, >> yes. >> Mr. King, >> Yes, I have it. >> So, next was final forms and this was put on there because uh there is a price tag associated with that. Um I think that the information that you were given for both of those um was pretty self-explanatory. Um, and I'm if we approve this, it's going to be $6,800 and some change. Uh, I have notified um the company that we would probably not be able to pay for this until September because

021we would have to do a budget amendment and uh our budget for the school year has not been approved yet and would not be approved until August 12th. So, if if I can comment on this just a little bit after I spoke with uh um Nathan Brown just a little bit about it and while what was the other one? There's final forms. >> Big teams is what they used last year. >> Big teams and that was the the other one that they wasn't real real pleased with. final forms was more but what he was saying was more or less was we don't necessarily have to start this now because of what he's got already starting to put in place the Google Docs that he created or whatever. Um, and along with our parent square that

022we're that we're starting new and trying to get everybody on board with and and trying to to get everybody to learn, this will be a totally different thing for everybody to try to get on board with and get get along with too. But it may be better to, you know, wait maybe later in the year, November, December, somewhere like that before we start trying to introduce. >> Was that a motion? >> I'm I'm not there just yet. Um, >> we need to make a motion to discuss. >> Okay. Um, I'll make a motion that we table this then till a later date. Um, so we can get some more information. [Music] And we've got a motion to table. Is there a second? >> I'll second that just for reason of discussion. Okay. So, going back

023to the discussion is it's just there's there's a lot in trying to get everything organized and since we don't have a full-time AD, um he's having to take a lot of this a lot of this on himself between him and Blake, I think. And so, um, trying to learn too many new systems all at one time is hard enough for any parent. I know myself because in the last few years, we've had dojo, we've had um band, we've had I don't know how many other different types of communication between all of the different things. And luckily this year we're going to that parent square that's going to hopefully consult. But it's a completely new system for us as parents, especially not very tech technologically savvy people um to try to learn. And so this would

024be another one of those things to throw on top of that. So his suggestion was to kind of push this a little bit and not not jump into it right now. It's not something that we have to jump into right now. >> So, it looked like from the pro and con sheets that you provided to us, Dr. Farley, that with the Google forms, we're able to cover tracking and such that is necessary for the coaches and the parents and the students. um it was missing some additional access by students and parents um that final forum would allow them to utilize but my question that area would be I know that those final forums is different than big teams but I'm assuming that big teams had a similar platform like that and like how often were

025we using that if if it sounds like there's some concern with coaches regarding um learning curve and utilization was that a problem with what we were paying for last year and is that why we're >> so from my understanding um when they decided and this is part of your strategic plan to go to a sports management platform. So, uh, when they looked at this, they looked at big teams and they looked at final forms. Um, they chose big teams because it was more costefficient at the time. So, they went with it and the coaches complained uh because it was uh labor intensive on them and what it required them to do. So, then Mr. Brown took that what he got from big teams and that's what he created. Now this year when final forms came

026in, they deducted $2,000 from two different types of onboarding for us and they also deducted some additional fees and that brought it down from over 10,000 which was quoted the year before to 6,800. [Music] So, but from my understanding, the coaches are able to access and Mr. Davis, you may have worked at the worked with this at at the middle school level. You were able to access your big team stuff from your phone. Is that correct? >> Somebody may have. >> Okay. But I think they were able to access some information with Big Teams and final forms both from your phone, which with a Google form, you will not be able to do that, >> right? and it looked like it allowed them to maybe input do some of their own tracking input where it

027wouldn't all fall on the coaches to do but with the Google tracking it would. >> Right. >> Okay. Um so other than what um Mr. Matthews mentioned regarding putting off doing this final form. Were there any other reasons beside well and what you mentioned anything else that we need to be aware of beyond cost that uh we wouldn't want to use >> and um so this was in the budget. Uh I think I sent this out in our Monday email. This was in the budget when county commission said you need to cut $4 million. It was cut out on May the 20th and would is cut out of draft two as well as I mean you know obviously lots of things were cut out but at that time there was academic programs that was cut

028out of the budget as well. So at this point it's the coach's opinion that the Google Sheets could be used effectively in order to track what we need to for progression through sports and scholarships and such. >> I'm I wouldn't go as far as to say about scholarships. The Google forms to my knowledge is going to be able to provide us with the data tracking that we need to make sure students have turned their physicals in and we have that form uploaded that they have watched the videos that they need to watch. Um I don't know about the scholarship piece. That would be you know a concern >> because that was my understanding for the PL one of the reasons we were looking at the platform cuz that allowed them to put together almost like

029a portfolio or revenue per se >> to uh apply for scholarships. So would there be a way that we could utilize this Google information >> so they could have it for those reasons? Um, I would not know for sure about that. I would assume you could, but that's just going to be an individual case by case and like I'm not sure what the final forms would enable these athletes to do with that. >> So, keeping the carts and horses in order, I think we can wait until August for delay and vote on it. >> Still have to make an unmen. >> Yeah. Okay. So, does the motion need to be amended to wait until table it till next yeah >> month >> motion to postpone until the August meeting. >> Yes. >> Okay. Yes, sir.

030>> Is there anything else that you all want me to do >> to help you all make this decision? >> I think if you could find out if it will do the scholarship Yeah. what the strategic plan says we need to do. >> Yeah. Uh I have a meeting scheduled already with uh Miss Smith and Mr. Allen and uh Mr. Brown on Monday afternoon. We can discuss this as well then. >> Is there any is there any I guess sample program that you can let the coaches and athletic directors look at? Do they offer something like that so that they could, you know, give some feedback on it? >> I can ask and see. I don't know. >> Okay. That that would be helpful as well. Yeah, I might give them a better idea of

031what this would look like compared to >> what they didn't care for under the old platform, >> right? >> I think I heard too that waiting till August is not a showstopper. >> No. >> Yeah. >> Um, one question I had was the um security and the furpa compliance um with the Google Docs. It says that it's just the basic um but it was specifically designed for the fura um compliance with the final final forms. >> I can ask about that as well. >> That's the way I understand it. Please confirm. >> Other questions or discussion? We're voting to postpone until August until we can do this. All >> please. >> Mr. Matthews? >> Yes. >> Miss Nichols? >> Yes. >> Miss Stout? >> Yes. >> Miss Stole? >> Yes. >> Mr. Van Winkle? >>

032Yes. >> Mr. Cole? >> Yes. >> Mr. Davis? >> Yes. >> Mr. King? >> Yes. Yes. Miss So, next is uh crowdfunding online fundraisers Amazon wish list discussion. Mr. Matthews, I think you're the one that had asked us to bring this up. >> Yeah. So, and getting the year started as most teachers are trying to get all of their ducks in a row and, you know, classroom supply list and all that stuff. And um I know the Amazon wish list has has come up for discussion about the process that we have to go through to to get those Amazon wish lists out there and um from speaking with principles and everybody. It's a it's a process and our job in my mind as as the board is to help facilitate the teachers and administration and

033everybody else is to help them make their life a little easier. Um make it a and to be honest with you, it's just to to help them in their classrooms. And that's what the Amazon I mean in my mind it's not even fundraising but of course that's just my own opinion um when they're asking for just classroom supplies and so I went with went and spoke with Ben Torres a lot um over the past week or so mailing back back and forth and then at the um uh thing in Gatlinburg the summer law in Gatlinburg and he sent us a draft to be able to allow for the principles of each school to be able to just approve these lists without it having to come all the way back before the board and take a

034month for each list to get approved and and all of that stuff. So that's the whole idea of it is to to keep it on the school by school level. For one, how many of us really know what they need in their classroom to approve or disapprove of their lists? >> We wouldn't be doing that just to pause, >> right? Just the but just the >> The fundraising form. And so it's just an administrative thing that >> really is. So, I I agree with that. It's a it's a check in the box and and when I approve something, if it was if it just says Amazon wish list, that doesn't make me feel good about approving that because I don't know what's on that list. It could be anything. >> Correct. >> So, so the

035way that we have this drawn up right now is is not I would I wouldn't want to approve any of these fundraising sheets tonight because I don't know what they're asking for. >> You know, they could be asking for gift cards on their Amazon wish list. that that's not acceptable, right? Correct. >> And we don't know that. >> Um, so I feel like >> what what Mr. Matthews is saying that, >> you know, why couldn't it be on the on the school level, administrator level to determine if these wish lists are and then then the other thought that I had on this and I've done some research on it. I don't know if this is really considered fundraising or not either. It's asking for donations. So, we do that now. We ask parents to donate.

036So, it probably depends on it. What determines this to be um crowdfunding and or or not crowdfunding? How many people are they asking? Is there a is there a number tied to that? >> So my it was said at summer law that these Amazon wish list and it was said specifically right Mr. Matthews because he chuckled when they said it >> that when you go online like this these Amazon wish lists are considered crowdfunding. My assumption is because it's out on the worldwide web and they're asking everybody that sees that to provide that and they're that's why they're saying that it's crowdfunding and that's based on the policy that's why it has to be approved >> and and point of order would be we need a motion to accept this or not. >> I don't

037know that we have voting on this yet. This is just >> it would be once we get to the first and second reading of policies under 15. >> Well, if you look at policy 2.601 >> Mhm. >> pretty much all there. >> Yeah. That's why I asked if we could separate these earlier. So, >> yeah. >> So, 2.601 line 10 on page two talks about crowdfunding. That's in existence now. So, you look at that. I I would I would also add I guess going back to the first line item that says that we're uh not replacing funds, we are um that's the responsibility of the board. So, what what's the bulk of what these wish lists entail and to whom is how how much is necessary? Like is there a cut off? Can somebody order

038a truckload of pencils? And then that becomes the property of whom? Right. So to whom is that property own? Is it the schoolboard's property? Is it that classroom's property? Is it the teacher's property? To whom owns that? And then what can they do with it once they own it? So and and is it are we supplementing funds to for what for what purpose? In theory, it's a great idea, right? So it's not to take anything away from the concept of asking for things and people giving freely. It's it's just where do we draw the line between supplementing the funds or replacing them? So are we supplementing? Do we have to have a value established? All right. Like are we providing the classroom with how many dollars does the school board provide each classroom equally? Anybody

039know the answer to that? depends on the the groups. Arts get so much, music gets so much, kindergarten teachers get so much, and then certain classroom teachers will get I think $200, and it's called BEP money, which is really not that anymore, but they get it. >> So, we actually provided are we have we have we satisfied number one to determine that we are not replacing the funds? like because there are two lists. So there a list of things that are given and a list of things that we are paying for because if there's not then we're not satisfied number one. >> So most of the items on these lists are like school supplies and the board does not does not provide school supplies per se to individual classrooms or schools. So that's supp. >>

040Well, our language just say it doesn't say supplanting. It says replace it. >> Right. So if we're not providing it, then we're not replacing supp. >> So we So none of those none of the monies that go to that to those classrooms goes toward supplies. I guess we're not we're not asking them to buy the we're not asking them to buy the books that they're using in the classroom. We're asking them to buy Kleenexes and pencils >> supplies. Supplies. >> Right. So, does any of the money that we give the classrooms go towards supplies? >> I'm sure that they do. >> Yeah. >> So, do we have a do does everybody have a list of that? I guess that's what I'm getting to. like in the root of this like if we're if we're if

041we can't make it make it past number one then no point reading the rest of it. So do we know the answer to that or is that something we need to find out? >> I don't hardly know what you're asking just to be honest with you. >> Do we know how much money we spend on school supplies as a school board professor? >> We don't spend money on school supplies. Well, she just said that she she just said that she imagines that we do. >> They buy things for their classroom. Yes. If they need a >> So, the answer is we do. We have a we have a we spend money on school supplies at the schoolboard level. >> Okay. >> Our fundraising policy tells us that if we're going to raise funds, it's for

042the purpose of supplementing, not replacing. So that means that the bucket that you are supplementing has to be less than the bucket that you are providing. So the money that you are given has to be more than the amount that you get for free. So if we're spending $200 and we get $1,000 in gifts, the fundraising activity violates number one. >> Then our school supply list violates rule number one. >> There you go. >> Do we give the schools money? the board. We don't give these schools money. >> It's the budget. >> It's in the budget. >> Yes, it's in the budget. They get it. >> What month do they get that, Miss Bray? >> In September, every class, every teacher gets $200 for their It's in their classroom. >> So whether that be for

043decorating, for >> $200 is not setting their classroom up a year. >> Yes. >> And that's that's the point, right? We're >> but I think the principles are the ones that monitor that list. Correct. >> Am I wrong? >> I don't know that the word supplement means it has to be less than the amount that we that we use as a board. Supplement is to add an extra element or amount to it doesn't necessarily mean less. >> It says not for replacing funds. So, in essence, we wouldn't take away the $200 because we have the wish list. >> Yeah. >> We could we could supplement that through fundraising or donations, I guess, above the amount that we actually provide, >> but we're still meeting our $200 requirement and we're asking for anything above that that

044>> I think. So yeah. >> Yeah. >> I think >> Yeah. >> I guess that's where I where my confusion was was with what you were asking is we're asking for things above that. You know, we're still going to give the money. We're not trying to take that money back. This just allows them the opportunity just like school supply lists. just allows them to to to be honest with you as a parent instead of going to Walmart, I can go on Amazon and buy 10 boxes of Kleenexes and have it sent straight to the school. I don't have to go to Walmart. >> That's worth it to me just to not have to do that. >> So, I know there are different >> There are teachers that actually buy supplies for their classroom. We we

045don't we don't have any control over that. Are these Amazon wish lists on their personal Amazon accounts? >> Are they doing it through the school or is this a >> N through their personal accounts >> and that's why there needs to be a little more. >> So that's why they want the accountability. >> Well, that's why it has to go to the school versus having the item sent to their home. So >> that's the document that was sent to principles and shared with you all best practices in doing. So why can't the teachers say okay I need Kleenexes, pencils, pens, and notebooks and submit that to the principal and the principal says that's fine. Now how does the principal go back and check their personal Amazon wish list and make sure that's all that they

046put on there? How does that happen? She >> shopping for herself while she was shopping. >> Yeah, exactly. see that I mean I have some concerns about this and that's one and like you know comprollers are having a field day with this and the findings that they're getting and and school systems are getting findings because of items like that. >> So so there needs to be in policy in my opinion there needs to be in policy items that can be on this wish list and the teacher needs to submit that wish list with the items that and check the items that they have on it. sign off on that's all they're putting on there and the principal sign off on that and then that'd be it. >> But that gets to the that gets >>

047I I know what it gets to, but she's saying that the comproller is doing it. So, do we need to table this until we can talk to the comproller and the attorneys and make sure that we're doing this the way that the state law is requiring us. According to Ben and the controller, which he's been in conversation with the controller over this particular thing, and this was what he sent us. This is what I get. I get that. So, this is all new to everybody, right? So, what I was saying a minute ago, if I approve this wish list fundraiser form that they just put in here, I don't know what they're putting on their wish list. I just approve that as a board member, >> right? >> So, did I approve something illegal? I

048don't know. If we do that to the principal, do they know? If we do that to Dr. Farley, does she know? >> Well, in in with the wish list and going through the principles, they have to submit the list to the principles and then those items have to be shipped to the school and the principles or their designate have to go ahead and check those off according to the wish list. So those are the items that was and if it's an item that is sent that was not on that list, it has to go back. They can't go ahead and accept that item. >> So how do you know that they didn't say send some to the house too? >> They they can't >> they can't. >> So can we I mean I know that

049this is not going to get resolved today, right? But can we agree that the root cause is I mean are these essential items that are necessary for the classroom to conduct on day-to-day basis? No, these are wish lists. So we don't So they could do class without these things. >> So if a kindergarter if a kindergarten class wants a specific rug that's $500. >> No disrespect to you, but can she answer the question? I'm just I'm just like I'm not in the classroom. I'm just asking. >> And the wish list varies. You know, some people may have on their pencils. Some may have on the they're the $500 rug that he's talking about. Is there a possibility that if they have an item on the wish list, it's going to that they can get it

050from somewhere else based on additional school supplies that they ask for? Absolutely. >> So, the line between what is needed and what's wanted is blurry. >> Correct. >> Okay. So if if the wish list is only relegated to items that aren't needed and they're just wanted, then then we don't then then the real wish list needs to be items that are needed and that goes in the budget, right? And then we ask for those monies to pay for the the things that need to happen in the classroom and then everything else needs to be approved as accepted. But your definition of a need and a want might be different than my definition of a need and a want or you know Mr. Van Winkle's definition of a need and a want as far as for

051the teachers in those individual classrooms their needs their wants for their individual classroom is different than the next classroom and you know so on. So the wish list is what it is. It's a wish list. the things that they would like to see in their classroom to better the environment for their kids, whatever that may be, as long as it fits under the correct umbrella, not the things that, you know, they want for their house. >> Yeah, we're saying something, >> right? So, I don't know if it needs to be quite so detailed as far as >> you know the beers like what somebody just gives you what's the limit of of allowable gift. >> Well, it but at the same time they can put these things on their list. >> They may not get

052them. >> Yeah. >> You know, the the parents in that classroom are the ones that are seeing that list. >> So, they're going to go ahead and say, "Okay, you know what? I want to get this for the classroom." Or, "You know what? I don't think that's necessary. So, I'm not going to get it. >> I hope they get everything they ask for. >> So, if it's just going to the parents, then it shouldn't be crowdfunding. But you're saying it goes to the >> world because when you So, in my opinion, this is a definition of government overreach. >> Yes, >> it is. If I go to Walmart and go shopping and I bring them their stuff, how will you control that? That's definitely different. I'm still >> exactly >> um also on line 26

053[Music] there is an error. >> Um it says um items shall be sent directly and it should be to the school. >> Oh, missing a two in there. >> Yeah, I think super important but just right here. >> This one was just up for discussion tonight anyway, right? Uh, well, we've got it on the first >> and second. It's under the first and second approval rating, but from what we got from Mr. McCarti, from what we heard at the Summer Law Institute, >> and trying to streamline it to make sure that we're meeting the guidelines and criteria, but not making it overly cumbersome. >> Um, it looks like what's been added to the policy will take care of that. Now, to your point, Mr. Van Winkle, um there's a lot of things we approve that

054we trust that somebody else has verified in the process. So, throughout our policies, right? I mean, our fundraising, we approve fundraising for all kinds of different activities, we don't know actually what's come in and who's collected what and it and all the little things that they purchase from that, but it goes through the appropriate process and gets approved at many different levels and then they are all held accountable by Dr. Farley. So, we don't always know all of that, but we are in charge of making sure that there's a legal process in place and that Dr. Farley holds everybody accountable for that process. >> I get that. And that's that's the point I was trying to make. Right now, there's no way to hold anybody accountable on this. >> But this new >> just the

055best practices that I sent out, you know, a phone. We have good people. And here's the thing, too, you know, so like >> I've seen the exact fundraising forms that you all have seen. That's all I that's all I've seen. I don't know what I saw one for SMHS, I think. Um, so I don't know, you know. >> So, so my my experience with checklist is they become a habit of just checking the box and moving on and then you start having issues. >> Miss Diane, were you wanting to add? >> I do. I may um in everybody's touch on this roundabout, you had and I I chose not to add pages and pages and pages, but you have an ele school that has several of these on tonight in this crab and attached to

056every fundraiser is the complete wish list. Now, it's pages and pages and pages. I did not add in behind that, but um that admin required her teachers to print that wish list and give to her and she attached it to the fundraiser. Um, so you I wanted you to know that uh you know and feel free y'all can have anything to look at. I mean it's everything. It's I've seen magnetic clips, folders, cable ties. I mean I've seen everything. It's kindergarten, seventh, fifth. She's a lot in there. But she did require her teachers to attach their complete list that they have created as their classroom wish list. >> So Oh, sorry. >> So we have those for that school. So, you have um a policy that uh Mr. Matthews has worked with Mr. Torres that

057>> Yeah, I've read it >> that kind of adds to this. So, if you all approve this policy, I think it's probably a first and second reading. If you all approve this policy, then I can develop a procedure >> to match this. Um good >> if that's how you all want me to proceed. What's your recommendation? >> Yes, we do have good people. >> Yes, we do. >> Um people, >> but and then >> everything that I sign off on and Miss Diane is usually the witness on what I sign off on. I read um I've kind of signed off on these wish list blind because I don't know what they're asking for. I trust our teachers fully, but I don't in in that in instance, I don't know what I'm signing. Does that make

058me uncomfortable? Absolutely. So, I would like to know what I'm signing off on. Um, and I, you know, I just think that's being uh responsible to our public and the worldwide web that we're asking for these things. you know, I it doesn't matter to me if you all vote on every one of them. If you trust me enough, and I think most of you do trust me, you put me here, um that I can sign off on these um wish list items and then we have the best practices and I can develop that procedure as to how we check them off and all of those things. So does this policy put the parameters around that you feel you need to go ahead and uh develop your procedures from? That would be my question. I mean

059we know it's within the legal requirements and guidelines from the crop patroller and TSBA's recommendation. >> So what this is saying line 24 says school principles are authorized to approve individual classroom fundraisers. Now the only thing that I would change and Mr. Matthews may not agree with this is if we put in parenthesis with the exception of wish list Amazon wish list. >> Well then what's the point of doing the whole thing then? >> Yeah. I mean that's that's the whole point of doing this. >> But here's the thing. But to put to your point, how much money have we wasted time have we wasted of yours, of Miss Dian's, of the principles, of the bookkeepers, everybody that this wish list, one wish list has went through. How many hours have we wasted in time

060of your guys's time? I mean, that's thousands of dollars already just to get one wish list approved. So it's now >> my understanding just from being at the summer law over the weekend was that the legalities behind the Amazon wish list and having to have them go through the principles and the bookkeepers to check off each individual item that comes through the school was, you know, for legal purposes as well because there's a whole another can of worms, that can be open for us if it's not >> of of selling admission to a basketball game for a dollar, right? >> Well, and who collects those? That was a big thing, too. >> You know what I mean? So, so just acquiring random things that you just >> would like to obtain. >> It wasn't so

061much the the items per se. It's the um the wish list itself, the crowdfunding, the the fundraising um and how the government is, you know, treating that and how that can go ahead and come back on us if it's not handled properly. And here's here's the other another side of this too is we're we're putting this in policy to make it easier to make it simpler on everybody. We could have the PTO's in each school run these Amazon wish lists and we never see any of them. If they just ran every one of them through the PTO or booster organization or anything like that, we'd never see any of them or anything about. So, this is just helping streamline things and still keeping us >> on the good side. >> Could we make a motion

062to make this first reading and you get feedback from administration? >> Absolutely. >> And then >> Well, yes. Well, we can do that. It's >> so the next um so we're leaving 13F. Is everybody good with with the discussion ending now on that? >> Yeah. >> Mhm. >> We've got a motion on the policy too. >> We don't have a motion about anything else just yet. That would be when we get to the other policies. Right. >> We're just tableabling that that 13F is what you're saying. Yeah. >> Well, there it wasn't a voting item. It was just for discussion. >> No, but we but Mr. King brought up the policy. So 2601 which reemerges >> on 15 on now. >> Okay. So I'll make the motion again later. >> Okay. So next you have

063the SRO annual report. You all get this um every year about this time and it tells all of the activity um that the SRO's have completed this year in the schools. doesn't break it down by school and that's just kind of like a you don't have to vote on it or anything. It's just looking for your information. >> Did you do any comparison on this to I didn't go digging back into last year's report uh you know to find that but did you do any kind of looking at last year's compared to this year's did we go up did we go down is there any variance? No, I'm sorry. I did not. But I can do that. Uh but no, I was wondering is there any any trends that we need to be aware of

064right now? >> To my knowledge, no. I mean, it's about the you know, you different year, different issues, you know, but I think probably pretty close to the same, but I can do that. Uh but I have not not looked at it. No. >> Just just so the board would be aware if there's any trends that need to be any if there's any changes that need to be made for anything because of trends we're seeing. Okay. Uh next is the annual planning calendar. So in July, summer law has been completed. Tonight you all approved the DHA and the uh system testing coordinators uh and the SRO report. Um the celebration and orientation for new teachers is next Wednesday. So that will be able to take off. And then the vendor contracts our schools. And like

065I said last month when we showed this, some of them have come in in June, some are in July. So [Music] >> self-evaluation, we did complete that too. The board self-evaluation. Is that right? >> Which was actually due in May, but >> Okay. I was going to say, was that on there in July and I missed it? >> Yeah. But that it was an open item from a previous month. So >> Okay. >> Been done in June. >> Mhm. >> Okay. Got it. We got it in I think today. [Music] >> So any results back in >> we have we have not gotten >> as of this afternoon we had eight reporting of the nine. So status >> doubt I will have your trends done by the Monday email. >> Oh okay great. Thank you.

066Mhm. So before I uh get to the FYI that you all are normally used to seeing. So the slideshow that was shown at uh the beginning that was from uh our day on Tuesday that was our leadership retreat day one. That was all of the principles and supervisors that are currently at work. We have two that could not be there but that's everybody. Uh we went to the Clyde York um training center. Um and I think uh a good day was had by all. So next uh all of this is FYI. [Music] Did you already address the board evaluation? Yeah, I did. I already addressed 14, I think. >> Mhm. >> So, 15 is first and second reading policies. >> Let's take them one by one. So, policy 1.700 school district goals. Motion to approve.

067Move >> to approve. >> Second. Motion in a second. No further comments. >> Anybody else have a question? >> I was going to ask about the the one that we did take out that's highlighted in yellow. It's to set goals for educator diversity that take into consideration the diversity of the student population. Um >> that was a TSVA >> that they recommended taking that out. Okay. You have two policies that they have taken from that [Music] policy. >> Okay. >> That was legislative. >> Just wanted to make sure. >> Thank you. >> Other questions or comments. If not, we're voting to approve 1700 with that one exception there. Line 21 >> being removed and adding number one on line 11. There >> no further question or comments to vote. Madam Secretary, >> Miss Nichols, >>

068yes. >> Miss Stout, >> yes. >> Miss Stole, >> yes. >> Mr. Van Winkle, >> yes. Mr. Cole, >> yes. >> Mr. Davis, >> yes. >> Mr. Matthews, >> yes. >> Mr. King, >> Yes, Miss. >> So, the next one is 2.601. What were we just talking about fundraising? >> I'd like to make a motion to make this first reading and get some feedback from the administrators. >> Second. So I motion to make it a first reading only. >> Mhm. >> Any discussion? >> First reading based on what we've gotten legal requirement wise for feedback from Dr. Farley and the administration on there's anything else we need to do that would help procedure-wise. So first reading would have these additions 23- 28 >> and then the correction on line 26 >> to add the two.

069>> Add the two. [Music] >> Everybody understand the motion? >> Mhm. >> This is first treating only got a motion and a second. Discussion's been had again. So, Madam Secretary, would you call the role? >> Miss Stout? >> Yes. >> Miss Dole? >> Yes. >> Mr. Van Winkle? >> Yes. >> Mr. Cole? >> Yes. >> Mr. Davis? >> Yep. Yep. Yep. >> Mr. Matthews? >> Yes. >> Miss Nagel? >> Yes. >> Mr. King? >> Yes. >> This is have it. First reading on. >> Okay. The next one is 5.100 personnel goals and objectives change there is line or item three on line 8 to moved >> to approve uh policy 5.100 >> second motion and second discussion >> discussion [Music] madam secretary call the role Please, >> Miss Stolen. >> Yes. >> Mr. Van Winkle.

070>> Yes. >> Mr. Cole. >> Yes. >> Mr. Davis. >> Yes. >> Mr. Matthews. >> Yes. >> Miss Nichols. >> Yes. >> Miss Stout. >> Yes. >> Mr. King. >> Yes. Have it. >> So 5.110 compensation guides and contracts. [Music] number of removals there we talked about in it work sessions. >> Mhm. >> Is there a motion? >> Motion to approve 5.110 >> as amended. >> Um as amended but with one question here. When we were in our work session, line 27, we talked about taking board out and putting Cumberland County School District. I had in my notes. >> We do that on 26. >> Okay. So, I guess just lined up different on this new one. So, um we've just got district in versus Cumberland County School District. Okay. Great. >> Okay. So, motion

071to approve as amended. >> Second. Second >> motion and second. Any further discussion? [Music] >> Not we'll proceed to vote. Madam Secretary, call roll, please. >> Mr. Ble, >> yes. >> Mr. Cole, >> yes. >> Mr. Davis, >> yes. >> Mr. Matthews, >> yes. >> Miss Nichols, >> yes. >> Miss Stout, >> yes. >> Miss, >> yes. >> Mr. A. >> Yes. >> 6.312 and 6.312B. >> So on Tuesday when the principles and supervisors were all together, the principles broke up into two groups, elementary and high school. Uh this is what we came up with. Um and this combined both of those policies. So that's why the first one says updated because this is those two policies combined and this is the work of the principles. Uh after the changes were made uh we sent

072this back out to principles again. Hey was this your intent? A few minor tweaks were made and this is the final policy that the principles and I and supervisors would like to ask you um to approve. Uh and this will be cell phones will be off and stored. >> Can you elaborate on that storage system? So, we had at the last meeting we had one uh that the high schools would probably use, but I think uh there's another one that's similar to that, but the unlocking piece is quicker and easier accessible. Like you can carry it in your pocket because that unlocking device was about like this. So, you can carry it in your pocket. So, we could probably get more and plus two, it's a little bit cheaper. So that's what we're looking at

073at the high school levels. At the elementary schools, we're looking at like storage devices uh and dividers that lock that can go from classroom to classroom uh with groups of students. >> Do we have cost associated with both options? So, most of the elementary schools have already purchased those. Um, and those that have not, several of them said that they had planned on purchasing those. And then those that didn't had asked if they would need to purchase those. So, I think most of the elementary schools are are prepared or have already taken care of this. The high school, we would have to um to purchase those. Um and uh that would be something that we would probably need to do sooner rather than later. Um and the cost I think would probably be around 75

074uh to 90 to order them >> and and those monies are expected to come out of the >> Uh-huh. Yep. that that's what we would need to figure out because I mean it, you know, technology there's no way we could take it out of the technology budget. Um, so I don't know where we would have to look to try to find that money. >> Is that and and this was one of my thoughts to to help cover that cost is if parents want their kids to bring their cell phones, they also get to purchase one of those bags. >> Oh, I absolutely agree. And they that helps offset the cost that we put up front. We invest the money and they get to purchase it back. >> Yep. So we'd have to write the policy

075to reflect that, right? >> Mhm. >> And then you'd have a replacement. >> They just have to buy a new one if they lost it. If they want their kid to bring their cell phone to school. Now the are we able to do discussion yet? >> Well, we are we are >> we don't technically have a motion on the floor, but we're discussing. So >> So I'd like to make a motion to approve 6.312 uh the updated use of personal communication devices and electronic devices that you are recommending. >> I'll second. Thank you. Sorry. >> That's okay. So a motion >> was to approve 6.312 the updated use version. >> Okay. Any comments or discussion there? >> Here comes the >> So the the devices that we're looking at, we have several items that are

076listed with the cell phones. >> Yes. Because the watches you can get on the internet with those. The eyeglasses, you can get on the internet with those. So, we wanted this to be very specific. >> So, will all of those items fit in the device? [Music] >> Is it I mean, is it big enough to fit all those items? >> For the most part, I'd say >> for the most part. Probably not >> on the market at the moment. And we'll fit in with the case and everything. >> Um, >> the other question I had was um will your watch fit in there too? I'm sorry. >> Yeah, it would >> on line five. Yes. Well, if you go up to line four, but um devices should be turned off and concealed until they can

077be stored in a school approved storage system so they can be turned on when they go in. That's why it's worded that way because students get to school around 7 and a lot of times they're going to go to the cafeteria or they will go to um the gym or somewhere, you know, until they're picked up by their teacher, especially at the middle school and and elementary level. So, that's why it says that they should be turned off and concealed until they're put in those because they're going to have them. They're not going to be able to put them wherever they belong, especially at the elementary level, when they come in at 7 o'clock. So, that's why it's worded that way. >> So, they're supposed to be off and in their backpack. Off. >> All

078right. I was just wondering if some of them might just go ahead and turn all those things on and put them in the in the case because of >> Yeah, possible. >> I like that >> teacher has the uh >> unlock >> the key. Mhm. >> See, that's going to be a lot. I mean, that's still kind of large, but like the one we saw last week is this big. >> This is different than what? >> Yeah. Uh, from what we were told last week at the meeting, the one that Putnham County is using, there's lots of lots of people are complaining about it, even within the school system. >> I like the mobility of that one better. >> Cuz see, you've got this little piece, too, that can be put in your pocket. That

079might be hard to put in your pocket, but that you can. >> But we staff all the main entrance and exits at the start of school and end of school. So, whoever's there can have those and they can be unlocked as they're coming, >> especially at the end of the day. Yes. Yes. >> Yep. >> And that has that emergency pole on the back, which the other one didn't have. So, if there's an emergency, they could access. >> So, I have a question about the policy as it's written now. Um so was there any discussion about uh disciplinary I guess uh actions for for the teachers as well if they didn't follow the policy is it so if they they unlock this throughout the day and just let the student have their phone or any

080discussion about that to support >> no uh and we added ourselves the more specific on the offenses because the TSBA policy He was very generic and no that was not discussed. >> Okay. I know that's in the the Putnham County. >> Yes. >> policy. Yeah. So I was just curious if that was discussed. >> To my knowledge, no. You know, when they broke out in groups, I wasn't there for all of that discussion, but to my knowledge, no. >> Okay. So, what are the problems with high school right now? >> Policy that we have. [Music] >> Not this one. >> The policy that we have. What problems do we have with high school students? >> Well, so right now they are allowed to carry them on them um in their pocket or in their hoodie

081um and then they are allowed to use them from my understanding at most high schools in between classes and they're allowed to use them at lunch. Whereas this policy they are off and they are stored and locked. >> Yep. I see the difference question was what problems do we have with epoxy right now? >> Uh cell phones cause lots of problems because they end up if you got it in your pocket, hey, you can whip it out and film a fight in the bathroom. >> Yep. >> That would mean everybody has their phones on >> correct. On their person and easy to access. Whereas if they put it in one of these devices, it's locked and they have to go get it unlocked to access. >> So then they can go take the Yeah. Right.

082>> Um, one of my questions, and this may be from a procedural standpoint, not policy, but in the event that they do lose these, damage these, what are they responsible then for replacing them? Um, >> yeah, that would be a procedural. We we would need to get that added in the procedure. >> And if and if we they determine we determine as a district that they purchase them in the first place, then it would be really easy that they'd have to I mean, that's just the guideline period. To get one, you got to purchase it. >> How much are they on an individual basis? Do we know? >> He said, >> I think one of them was 27. The this one here is 27, >> right? Yeah, >> that's $27. That's $27 a piece. I

083think that one's more like $18. >> 18. This one was 18. >> I mean, if they have the items, I don't think $18 is too much to ask them to go ahead and cover >> because the items themselves cost way more than that. >> Yeah. >> Mr. Cole, did you have a comment? I was just going to point out that um I've heard that cell phones also are used during school to leak misinformation during emergency situations. >> Amen to that. >> Yes. Uh yes, I I can attest to that as well. >> So to follow up on Mr. Van Winkle's question about accountability for staff >> Mhm. >> Um following through with the policy that's put into place. Um, is there something within the procedural manual now that holds them accountable to the current policy

084that's in place? They're supposed to be off and stored during >> No. >> Okay. So, if we really wanted to make sure and it sounds like enforcement is an issue if we're hearing that these are the problems coming out of the high school. M >> so it sounds like we need to have something somewhere whether that be if it it's not at the policy level then at the procedure level and how the staff is held accountable to the policy itself >> and I can add that in the procedure Mr. Van Winkler are you good with that? Yes, I think that's a great idea. >> And that way if it needs to be modified, it doesn't have to go through this discussion. >> It has modified based on the people who are holding >> Thank you.

085>> the accountability in place. >> Thank you. Got it. >> Awesome. Well, I'm excited, less fighting, less drama. >> So, as far as funding goes, Dr. Farley, if this passes tonight and we find ourselves in a need for these uh articles, where do you think we're going to like the general fund? Is that kind of what? >> Would you suggest that would be the best place? >> Fund balance. >> And then we're going we're going to make them pay us back then we could recoup those funds. >> Mhm. >> So is is this is this going to be a one time purchase? It's probably >> going to be on that. All right. So, this policy is going to have to be amended to reflect that language. >> Yeah. >> Would it be in the >>

086policy or the procedure though? >> Well, the pol the policy's got to dictate who's responsible for what equipment and who's responsible for the fee of it. So, if if we're not telling the public that they're responsible for it, then we are by putting this policy in force. >> Yeah. Yeah. I mean, I kind of think it should be our responsibility if we're the ones passing the rules to have a certain item, a required item for them to go to school with their equipment. Then, you know, if if we have the parents be the source of funding for this, then you're going to get into hardships and left custodial parents. You know, there's that's opening up a door. If this is our rules, we need to own it. We need to pay for it. We could

087put it on the Amazon wish list. >> I mean, >> that's good. >> We could still Mr. Cole and every >> to Mr. To Mr. Cole's point, this is kind of like a textbook. >> It is >> because they're going to you I can assure you these will probably get more use than some textbooks. >> So, >> but we couldn't make the policy to not allow phones at all. >> Yeah. >> Gosh, wouldn't that be more than that? So if we if we you know if we do that then >> so we don't have to >> we don't have to worry about it. We don't have to worry about this. >> That's why that's why I think in that instance we could require >> them to purchase them >> to purchase these. Well, they have

088an option, right? If we were to go that route, the option is they don't bring them >> or if they would like to bring them, >> then they have >> they need to do this >> and maybe it's not the full purchase. Maybe it's a >> $10 >> portion of it and then they turn them in at the end of the school year, >> right? >> But if they paid for it, they would get >> some Remember how you sell your textbooks back? >> Yeah. There you go. >> And then and then the next year they're less expensive for the, you know, I mean, we can kind of just offer some down the line or if it's prorated to start with, we just keep it prrated. >> It's going to be an ongoing expense. >>

089Yes, we will have to replace them. >> Yeah, they'll get they'll have they'll have to do replacements, but the biggest investment will be at the start. >> Definitely. >> What I was going to say to Mr. Cole's point, they're like they would be like a textbook. So if a student damages them or they lose them, then it's their responsibility if they bring their school if they bring their phone to school that they have one and they would have to purchase it at that point. But you know, you all will need to make the decision if you're going to invest in these devices or not. >> So I I don't mind investing in them as as a one vote, but >> where do we get where do we get the money? Because if >> it's going

090to have to come out of fun. >> If it's not a onetime purchase, though, that's a violation. If if it's not a one time purchase, >> well, it's going to be a onetime purchase for those um unlocking devices. >> Okay. >> For the unlocking devices, that's going to be a one time purchase. But the pouches, no, that would not be a one time. >> But for this, >> well, I mean, our original investment would be though, wouldn't it? I mean, we're investing. We're saying we're going to buy $70,000 worth of these things and every kid has the opportunity to purchase their own or whatever. Um, [Music] I don't know if that's >> would it be a violation if we did it for just this year and then added it into the budget for next year?

091[Music] I mean, if we take the initial purchase, then next year we're only filling the gaps that have come up from missing or damage or whatever. So, it's >> a larger student population that the high school had students or whatever. Yeah. So, I mean, that would be a minimal cost at that point. >> Yeah. like budget for it probably regular operating budget absorb. [Music] >> So we need to >> So we have a motion and a second on the floor. >> Yes, we do. >> I'm pretty sure there's a difference between elementary and high school students quite a bit. So, I would think that one sizefits all doesn't work. Everybody else, >> you don't think this policy will work in middle school? >> Not in high school. >> Oh, not in high school. >> Well,

092these >> okay with K8. >> This is the This is what the high school principles, they were in their own group. The elementary were in their own group. We came together and this is what everybody agreed on. and they don't make this decision either. >> Okay. >> I appreciate their input though. >> So, it still allows for uh these to be uh devices to be allowed and authorized by a teacher. So, >> Mhm. >> in certain settings. I know there were high school teachers that were concerned about not having the use of cell phones in the classroom. So, now it's discretionary to the teacher if if you're allowing it, right? But every kid 9 through 12 has a Chromebook. So they there wouldn't be a need, right, for that, >> right? But I was just

093trying to address the issue >> and we could again that could be addressed in the procedure >> that you know if if uh internet is required, please have the students access their Chromebook. And I do believe that they have extra Chromebooks in their classroom should they need them. >> Okay. >> Back to government overreach here. Yeah, there is some legislative guidelines around permission for use in the classroom and it has to be for instructional >> use. So that would apply. >> So is that discretionary the way this policy is written? >> I think that would be in the procedural part that for authorization to be given it would have to be for instructional reasons or one of these other that's outlined in the policy. Could you say when authorized by a teacher for instructional reasons

094or otherwise? >> I think that's what it says. Number four, possession use required by students individual education program, 504 plan or individual learning plan. >> It's covered there. >> Well, but a little different the little different than just the classroom needing it for instructional purposes. Yeah. that >> I mean we is the whole classroom versus >> how we document their health like saying okay you need this >> a student would have an individualized health plan >> like if they're a diabetic student and they need that for to track their blood sugar it would be written in that health plan that that student has >> is this turn into the emotional support animal >> cuz it's not an animal it is an animal but it's not like the Like I feel emotionally detached from my phone.

095My mental psyche is now diminished. >> You know, you're going to hear it. >> But the school systems put me in by taking the phone out of my hand. Anxiety. My therapist bill is $12,000. >> I need to talk to the legislator. >> There's a spilling error on line four is occupation, not education. Mhm. >> So, um, back to what you said, Mr. Van Winkle, when authorized by a teacher for instructional purposes. >> I I said or otherwise, but just wanted to if that needs to be in there to meet that >> government overreach. was is there any other reason you would see beyond the other ones that are listed why a teacher would need to authorize the use of them in the classroom? >> So only for instructional purposes then and leave off the

096otherwise. >> Yeah. >> You said there's two motions on the board. No, there's one. [Music] >> I said we have a motion and a second, >> but no, we don't have two motions. >> We're still in discussion on some questions and clarification here >> for making maybe some adjustments, >> but the motion was to approve as is, but we're finding some things where we can't do that. So, we're going to have to modify. >> Yeah. Move at the table until we have better language and and pending funding. >> So the the the concern there is this this policy needs to be in place >> when school starts >> or before >> we have a policy currently. Yeah. So like >> does not match state lawatch. >> It doesn't match state law. >> State law. >>

097So we got to update it. >> Yep. >> We need to >> this is what we need to update So, I'm sure they have recommended cell phone use policy that we could utilize. >> Yes, that's what the other two are. >> Um, and then, um, before I wanted you all to vote on this because principles are going to be the one that's going to catch the heat for this every day, day in and day out, I wanted their input. >> Yep. >> So, that's why we worked on this on the 22nd so we could bring it to you today. >> So, now we're going to catch it. So, if we approve the policy tonight with some of the modifications that we've discussed, then y'all can move forward regarding the devices and any type of monetary

098expense that would be involved in that. And then that would need to come back before the board for approval on the actual devices. >> Correct. >> Yep. Unless >> and then it has to go through the commission for approval because that's coming out of our >> fun balance. The budget we don't have yet. >> Yeah. So there's going to be a little time involved with that anyway. This puts structure around what has to happen. >> This doesn't include the devices right now though, correct? >> No. So it just says a school approved storage system. >> Yeah. So we can decide >> right now that can be their backpack I guess but >> or or something in the classroom to start with. >> Something in the classroom to start with >> so we can get those

099in place. [Music] >> Okay. Um Scott, did you want to amend your motion for the things we discussed? >> I'll amend it um so that line 17 of the policy says when authorized by a teacher for educational purposes. >> I got that added. Yeah. And then this uh amendment to include the spelling correction on >> line four >> or number four line >> which is line 19. Sorry. >> Thank you Jason. >> And then we you were the second miss doll. Is that right? When he was okay. Yes. >> Okay. So now we have an updated motion. There you go. Other discussion [Music] >> Mr. Davis, did you want to amend it? The motion? Yeah. I mean, I would move to table this until we have until funding is approved for a longstanding policy and

100better language. Okay, I'll second the amendment discussion. We don't have to vote on the other the other motion first. >> Vote on the amendment first >> and then we go back to the original. >> We didn't vote on my amendment. >> Gotcha. >> You're just making a change in the in the >> original motion. Yeah. Gotcha. Okay, >> we're voting on tableabling this >> with a motion and a second is to table >> this policy tonight. [Music] >> Call the roll, please. >> Mr. Cole, >> no. >> Mr. Davis, >> yes. >> Mr. Matthews. >> No. >> Miss Nicholls. >> No. >> Miss Stout. >> No. >> Miss Stole. >> No. >> Mr. Van Winkles. >> No. >> Mr. King. >> Yes. >> No. Have it. >> Okay. So, back to the motion. The original

101motion as corrected. Any questions, discussion? Is this something that we can bring back up >> before the annual review? >> Always. >> Yeah. So, >> I think we will. Let's >> see how it works. >> Yeah, I understand. But I think I think we need to I think we need to >> visit us a few times. >> Well, yeah, we probably will, but my my thoughts are we need something in place that meets the state requirement, state law. >> Yeah. Thank you. >> Yeah. Yeah. >> So, that's >> Mhm. >> the reason I voted no for the table. That is my reason too. >> Mine too. [Music] >> Other discussion comments. >> I would just add like the rest did. My reason for voting no on the other part is because of the time crunch

102we're in. We do need to have something in place before school starts. Tabling it don't accomplish that unfortunately. >> I agree. It gives us a start and then we can work some of the details and the you can start working on procedures. >> Thank you. >> There's no further discussion. Call a roll, please. >> Mr. Davis. >> Uh, no. >> Mr. Matthews. Yes, >> Miss Nichols. >> Yes, >> Miss South. >> Yes, >> Miss Soul. >> Yes, >> Mr. Van Wiggle. >> Yes, >> Mr. Cole. >> Yes, >> Mr. King. >> No. >> Yes, Miss. [Music] So, um, by next week I will do a Facebook post to share this information with our families and where we are right now and the information that we have. I know other some other districts have done that.

103So, um, and I will go ahead and apologize now if your phones ring off the hook once we do that, but I think we need to let our families know and I think that's the best way to do that. um right now. >> Okay. Yes, ma'am. >> Well, for all the government overreach talk, this is legislative. >> So, I think all the schools have identified an issue with this >> and they've given us somebody to blame it on. So, >> there's really I mean, we have to follow what the law says. >> Okay. >> I don't think it's we have to give them out. No, we're trying to make that part convenient for him though. But we have yet to work that out, right? The storage device part. >> No. >> And to your point,

104it's not the concept of keeping the classroom protected. Isn't the reason for this agreement is a we don't have we haven't established the source of funding clearcut. We we waffle on hundreds and thousands of dollars and then we're we're automatically mandated by the state to to do something in a very knee-jerk type fashion uh without very clear language out of out of fear that we're not in compliance even though there's no support to make us compliant. And I I don't operate very well under those conditions and I don't feel like the school district and the citizens of Kland County should be required to either until there's better funding or better language. >> So I don't disagree with you, Nick, but I think this policy doesn't require us to purchase these at this point. >> And

105I think that I think that our schools have been managing this very well by making the students put them up during the day and taking them up if they don't. >> And I think that's an option as well. other another option other than this. >> It's just going to require more uh I guess more work on the teachers on a daily basis to to keep an eye on that >> observation. >> This is this is out of convenience. I think >> the vehicle that's going to be utilized to to ensure that these devices are turned off and locked is what with this new policy it >> we don't know yet. So, right. So, school's starting in 2 weeks and they're going to go to school with theospice that they are not to have their phone

106turned on and they're to be stored in what location? >> If we can't get the pouches by then, then we will have to come up with something at each individual school that will work and that will have to be shared with the families when we can share that with the families. Are we able to bring the policy back up for the work session in August to go ahead and just continue to work on it, but at least have the policy in place to start and then we can continue to, you know, work on the rest of the specifics behind it. I >> mean, it's pretty vague regarding storage devices. So, and then it's up procedurally for the district to determine what the best would be for all the staff that's affected by this. and then

107also where they think the funds best come from and then present that to us and then we get to decide if that's something that >> it says a school approved storage system which could be >> could be >> but they say they could say it's your backpack for that matter you could tell them to put Yeah. or in the classroom >> put it away. >> It doesn't have to be this purse. >> Mhm. >> Yes. Mhm. >> Okay. 16. Second reading is policies >> move to approve 5.604 5.801 and 6.202 for second reading. >> I'll second motion motion and second pis discussion had in the work session. >> No further comments. Anybody else questions or comments? No sir. We'll vote all three of those policies. Second reading. Madam Secretary. >> Mr. Davis. >> Yes. >>

108Mr. Matthews. >> Yes. >> Miss Nichols. >> Yes. >> Miss Stout. >> Yes. >> Miss Stole. >> Yes. >> Mr. Van. >> Yes. >> Mr. Cole. >> Yes. >> Mr. King. >> Yes. >> Chief Financial Officer Report. [Music] Well, as I told you in the work session, this is still very much a work in process. The numbers haven't changed. Um, hopefully finance will have everything closed out and all the closing entries around August the 12th. And at that time in the August meeting, I have something more final for you. Of course, it won't be final until the controllers's office does their audit and they say it's final. Revenues are still at 73,13136,388. Expenditures 75,487,953. If you'll notice, we're still ahead on sales tax for the year. And a little bird told me that she feels

109like that's where we will end. Uh she has that number. will come in probably about 165,000 ahead on the sales tax line, but that still won't offset some of the other deficits in the local funding, but it'll be pretty close. Uh, our three budget amendments have not changed. We still have our new funding for our Europe grant, our Perkins basic grant, and our Perkins Basic Reserve. And I do need to get you folks approval on those. >> Mr. Chairman, I move to approve 17 C 141 the uh Gear Up Grant, BA Gear Up Grant, and 17D 142 budget amendments, the 142 Perkins Reserve, and the 142 Perkins Basic. >> Second. >> Motion second. Discussion. [Music] No discussion. Madam Secretary, >> Mr. Matthews, >> yes. >> Miss Nichols, >> yes. >> Miss Stout, >> yes. >>

110Miss Stole, >> yes. >> Mr. Van Wiggle, >> yes. >> Mr. Cole, >> yes. >> Mr. Davis, >> yes. >> Mr. King, >> Yes, it brings us to the consent agenda. Motion to approve. >> I move to approve. >> Second. >> Motion and second. There's no discussion. Those in favor say I. >> I in favor say no. [Music] >> Okay. [Music] lost. [Music] >> So, share the any general comments or questions? If I might, just to bring everybody up to speed, when we went to um the law conference, I spoke with TSBA about the superintendent evaluation process that we all voted to um do. when we brought them in to help us with the search process. Um, so I've was tasked by Chairman King to go ahead and reach out to them. So I have

111been emailing with Tammy Gersham at TSBA to get this process started, which also includes them working with us on revamping the evaluation. So um, Dr. Farley's going to do a little bit, she and I have been in communication as well. She's going to do a little bit of work on her part with some of the things that she wants to make sure that she sees in there. We've got a somewhat close draft that we had worked on uh previously. So all of that will go to TSBA and then TSBA will work with the board to develop out from their sample and from some of the input that we've given with them. >> I have a ton of input to add to that that we've never had the option to do. So I don't know what

112we're going to do. >> They'll come to the board and we'll do it all. That just gives us a a basis starting point from their sample some one of some of the questions that we've been using already and then some of the things that are around our 5year strategic plan since that's specific to our district and then they'll come back to the board. >> We need we need more specific goals in there. So I don't know if that's what you guys are working on or not but >> some of them are not very specific at this point. And even even the um TSBA one is more specific than some of the things that are in there. That's section C, which is the objective section. So just to remind everybody, there's three sections. A is the

113feedback that Dr. Farley gets from her direct reports. B is the feedback that that we answer questions on that are similar to the type of questions that we answer on ourselves um that are more subjective. And then C is the objective section which directly related to our strategic plan to budget to outcomes educational progress. So we definitely need to drill down on that because we do have the bonus section that we've added in to Dr. Farley's contract. And of course that's where we need to that's the framework we're going to use for the bonus. Um so she's working on some of that. We've got some of it from their sample and then they come and they survey all the board members. So that's when it would be good to give the specific feedback that you

114have. They'll compile it all. >> See what you're working on so I can see if I even need to provide that or not. >> I'll have it. It's been sent multiple times. >> So you're you're working off the same one that you >> We're working off of that one as just the starting point >> and then and of course that was based on the sample that they gave us. So you know this all this work is supposed to happen with the nine of us not not with just one of us. >> So it's going to TSBA but they just want like a starting point of things that we have been using and things that Dr. Farley wants to see in there and then we are all going to work together. That's the whole point of

115enrolling them. So that process I just want to let you know that process has been started. So once >> uses somebody's documents. >> Yes. So once that comes in then they will go ahead and um get with everybody on the board. Everybody will have the opportunity to give their feedback. >> Those communications take place. Can we be included on those communications? >> Sure. >> I would appreciate that. >> Yeah. This was just the starting point. So she let us know what we needed to do and what was the next step for getting things going with them. So that's why I'm letting you all know. The reason I'm asking and I think I put this in in some of our eval in our evaluation notes self-evaluation is whenever whenever you guys are doing all this behind

116the scenes work then I don't have time to even think about what you're doing until it's here at the meeting >> right >> so it is better if if we can all see this progress >> now everybody was aware when we were working on it before so you all can go in and meet with Dr. Farley set up appointments to work with her and give your your input on it at any time. >> It's just when I was working on it before, I was the only board member that was working with our prior DOS on it. So, nobody else was scheduling it. >> I couldn't get I couldn't get a meeting with him. So, we were trying to get something some starting point together because we do need to change it. >> Yeah, >> there's

117no question about that in order for the board to go from there. Um, so this nothing's in concrete and this is why we brought them in to help us through this process. >> You will have to have a full work session before anything happens. >> Yes. Okay. >> And they will guide us with the timeline just like they did with hiring the director. So this should help us walk through the process, get everybody's input, and come up with a really good evaluation so Dr. Farley understands all of our requirements for what we're looking for and what her goals are um tied into the 5-year plan and also her bonus. So, and the sooner we can get that done, the better cuz we're getting ready to roll into the school year out of fairness to Dr.

118Farley and establishing the the proper criteria up front >> and they provide that free >> and they well not free but >> it's included. include in the package. So, they will walk us through the development of that. But, I just wanted to let you all know the whole purpose for bringing it up was I know that we're all anxious to get going on it. So, I've gotten TSBA at Mr. King's request going on that process. So, they will walk us through and that's that's great that we're having that you're letting us know. Um, and it does need to be done. I think that uh as Dr. Farley King, the new DOS. It would probably behoove us to revisit our strategic plan prior to establishing what that evaluation looks like. >> That's in your 60. >>

119Mhm. I think >> and that would be that would be before >> the evaluation process. >> Oh. Or part of like we could you could be working on some of that. we could be involved in that along with developing out because again there's section A, section B that would be a big part of section C. So I think that maybe that go hand in hand but yeah revisiting it is always good. We need to do that at the beginning of every school year, right? >> Absolutely. >> And we need to revisit that strategic plan and see what you all want to do because I think you had discussed some changes. Um, and I I don't want to add time, but I would like for you all to think about um I know typically you all

120do a retreat day in January. I would like I would feel more comfortable if we could have and typically you do it all day on long on Saturday. I know last year we broke it up into two full days on Saturdays, but if you could um do a half a day Saturday in September maybe and then another half a day in January. Um and um true half days. >> That's a board retreat, right? So the board decides what we're actually going to work on in the retreat. >> Yes. If I could give you some suggestions. >> Absolutely. Yeah, I I agree with that. I would have a list of items that that I see a need for you all to work on and focus on based on the daily. >> My my first board retreat

121was not that way. >> That was not a typical. >> So, but yes, but you know, and we can discuss that at the work session in August. >> Okay. Um, and another thing just to go ahead and throw out there while we're throwing out there, you know, is uh I would like to do it somewhere else >> and it would be somewhere that we wouldn't have to pay for, but just somewhere else just to change our environment a little bit. >> That's just my thoughts. So, you'll hear about that in August. And then some more work for the board to do is revamping our evaluation. We for time sake we just use the same one over again which is the exact sample one from TSBA which includes every single question in their sample. You probably

122notice for those of you taking it the first time there's overlap in questions. We don't need all of them. It's ridiculous. And I'd like to see some questions in there that are the same as the directors. So we are tied together and the board going forward is working together as a team. So once we get that one done, we can revamp ours for next year. >> I'd like to see an option to comment on the question, >> the question itself versus >> versus a a comment section at the end. >> And TSBA will input it however we build it out >> to send it out to us and tabulate. >> And I like to see how we actually make changes based on supplying this information and the impact of those changes. >> Yeah. Another reason

123for why it was good to bring them in for the director evaluation part because that is something that has been non-existent in the past with boards and Dr. Farley can only make adjustments if she's aware of what the issues are um or what we want done differently. So that is a big piece and also for our own retreats. >> One one bonus is she's been here the whole time so she already knows some of that. >> Yeah, she does. But we need to have it all official, right? >> There's nothing else questions from the media. >> Uh yeah, I actually did have a question. Um Cumberland County by and large, I had this thought in my mind as I was seeing the uh the part about the cell phones and Cumberland County by and large

124is a retirement community. A lot of these students have family members who are in serious health situations. Is there any way to accommodate students who need to be kept up to date on uh family members in serious health problems? >> Yeah. So my thoughts there was if there if an medical emergency arises, they could reach out to the school office uh that phone and get the office would get their students just like we did way back in the day when I was in school and we didn't have cell phones. So that that would be how we could do that. >> All right. Fair enough. [Music] >> Ready? That's about it. Yeah. Chronicle. Being no further questions, the meeting is adjourned.