001Special call meeting is called to order. Please join me in a moment of silence and pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] Welcome everyone to our special call meeting. There's no committee comments. Do the roll call please. Miss Stole here. Mr. Vanwinkle here. Miss Nichols here. Miss H. Mr. Davis. Mr. Matthews here. Mr. Cole. Miss Stout here. Mr. King here. H Davis Cole absent. Okay. Thank you. So we need to approve the agenda for tonight. Want to add the declaration of conflict in case we vote. So that will come right after approval of the agenda. Motion to approve. I'll move to approve. Second. Second. Motion in a second. All
002in favor say I. I. Nos. There's no nos. So the agenda is approved. Declaration of conflict per TCA492-202 board of education members who have relatives per statute. Relative means spouse, parent, parent-in-law, son, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you employed by the system are asked to raise your hands to identify yourself. Do you certify that the votes you make tonight will be in the best interest of the school system regardless of the effect that your vote may have upon the employment of your relative or relatives? I do. I do. Yes. Let the record reflect myself, Mr. Matthews, Mr. Vanick. So, there are no community comments. First item up is budget revisions. Any discussion we would like there? I would like to
003bring something up on the budget. Sorry. Um, as far as the the hourly or the u classified non-classified employee pay increase. So, we we voted to do a 10% pay increase for all those employees that are under 260 and a 2% plus a step raise for all others. We have a few employees that are on the same pay scale. So, we would basically be creating a new pay scale for just a handful of employees because of that vote. Is that something that we should consider? And and how much would that affect the budget if we do consider putting all of those at 10% that are on the same pay scale? Any thoughts there, Miss Bray? Five people. Okay. and circumstances there is what probably $20,000 tops but it would only be five people. What he's
004saying is that we have people that they're 260s but they're in a column with the people that are less than 260s and there's five people that this would affect. So they would not get the 10%. Correct. I was going to hand calculate which we do this for a few select employees for various reasons their pay based on their rate and their number of days. So we could add those five employees to that 10% or whatever and just and that way everything's we don't we're not creating a new salary scale salary scale right they would just they would be paid like the folks in their column so they are 260 right they are in a column two classifications but they there are some there there's only two groups that are like that where They're 260s and
005less than 260s in the same designation. So their hourly rate is the same for years of service. Correct. Yeah. Mhm. So we'd be veering into giving raises to the 260 when we voted to give the raises to the less than 260 at the time. I know it's only for five people. I didn't realize that they were on the same pay scale. I thought 260s were on the same pay scale as far as one one group of but So how does that impact not giving the other 260s the 10%. So I I think basically their daily rate of pay is more on the the study that I did. So the 260s would have a higher daily rate of pay based on the fact that they have and I think we discussed this in the meeting. Um
006they have more vacation days, more sick leave, holidays, things that the others don't have. Mhm. So they would have benefits, I guess, other fringe benefits besides pay that would still allow that same concept to to work for this year. I think we've all agreed that we need to work on those scales, right? And and actually consolidate some of that and and not Yeah. So, it' be better to leave it as is until we work on that in its entirety versus just arbitrarily saying for the ease of hand calculating five, we're going to give five people that are not in that category additional raise when everybody else is not. Yeah. So, but we're also having to create an entire new pay scale for those people. Well, it would be if we don't fix it in the
007future. Yes. We would then have two more pay scales basically because they would be at a different So, adding those I guess and this is a question for you math people. It is it easier to just add those five people in going forward for next year's budget or whenever we start working on these budget things and that way we're still one pay scale for this column. You know what I mean? That that was that was my fault. That's the reason I brought it up. Yeah. But yeah, the adjustments going forward, but I don't know because we're we'd be taking a step back and looking at doing it for this budget and think if we're looking if we're breaking them out by 260 and less than 260 that to keep things fair across the board for
008those categories. So, but that's one of those things too that if we because now that we know that we have this issue and we're going to try to work on it going forward, to me it would be better to add those five people in this year with the with the 10% or whatever. And then next year whenever we start working on this early then we can start breaking those things out and working working a better angle on it. Yeah. Next year needs to be next month. Exactly. Yeah, that's that's that's kind of my point. So, you know, so if we wait and don't raise those five and fix the scales, does that fix the problem? It it would it would some Well, it depends on how we fix the scale, but yeah, it should that
009should get where somebody passes somebody up, right? Which which eventually if you keep doing this, that would happen. But right now, this year, that's not going to happen cuz they're they're still going to get up 4%. But well, a 2% plus a 2% step. Yeah. Yeah. Um but I I just thought some change. Yeah. We would consider not creating another scale in case we don't get back to it. We have a tendency not to get back to things sometimes. I think everybody's agreed that's a priority and yeah, we're on board with next year's budget next month. Next month. Amen. We're not waiting this time to get there. That's right. We're on it. We'll have to do those pay scale stage discussions at the vote fix things. So should if if we if we want to
010consider it with a vote, should we just should I make that motion and see if there's a second? Is that what you're getting at? I think so. Then we can discuss it more if we need to. So I' I'd like to move that we uh add the five employees that are 260 and on the same pay scale uh that they get the 10% this year. I'll second that. Okay. Motion and second. Further discussion. I don't have any other further discussion. Matthew. No. I I just to keep from creating a whole another pay scale. And I mean, if we're going to start working on this soon, then let's go ahead and get it where everybody's eating now. Get it kind of then we can start squaring things away. other discussion. I just don't want to do
011things arbitrarily for the for a fivep person adjustment if we're going to try to be fair fair across the board with everybody. Mhm. Does that change this? It would about 20,000 just increase it. Great form. Yeah, but just by be one line basically. Well, more than one, but that that's not a big difference. Okay. Any other questions or discussion? [Music] If not, we need to vote. Madam Secretary, ML [Music] Um, I'm going to say no. Mr. Van Winkle. Yes. Yes. Miss Nichols. Okay. I'm ready. Let's move on. Mr. Matthews. Yes. M. No. Mr. King. Yes. I think the yeses have it. Okay. Mhm. You think that brings new problems? We need to know right away. Yeah. What we have to I'm sure that that will be done first thing in the morning probably by about
0127:00. So I'll let you know. Yeah. Yeah. We need to have five guess votes to have a quorum. Do the yeses still have it? No, you don't have form two. Okay. So that motion will fail. We can reintroduce it at the next meeting with the whole board here. Maybe that's all. She'll do it. Can she do it and then let us know if there's a problem? No. Exception, I guess. So, when do you present this to the Tuesday? Yeah. So, you'll have to present what you have. Yes. Yeah. Yes, sir. You could make the provision of it and say we're looking at this problem. May change mind, but okay. Well, that's where we're on this. Are there other budget discussions? Only one I had. That's all I had. It's all he's got. That's all I
013got. We can make it more complicated for Dr. Harley spray. You got to keep on your toes now. That hot seat. Okay, that would take us to the discussion on do information we got tonight considering dates and times and processes. So, we talked about process first. We asked them to do this nationwide, worldwide. They did. They gave us eight applicants. They went through it, but their process gave us two candidates. One is here, one is not here. So in that process, do we want to put them on separate nights? Do we want to look at all these recommendations of parties and whatever they said to community tours or what do we want to do? We kind of have to decide something tonight because time is on us. Monday's coming up soon. We don't want to
014miss a chance to do something that we've scheduled to do. That's what we're going to do. you were sharing a few things with me, Mr. King, in your prior experience with interviewing and hiring that I think would be good to share with the entire board. Okay. I think I've just said that I've interviewed thousands of people, literally hired thousands, literally in different areas in the world. my history. Some as HR, some here in the system, some in the military, some at TVA, some other places, private business. So, I'm a pretty quick study on who's who when it comes to applicants. Now, I think TSBA gave us the top two. We've got the two top in the world here on this list tonight. and we got somebody as an interim and we already know their performance.
015What are your thoughts on? [Music] Do we need to do all these interviews, decide who's going to ask which questions and when? Can we do them both on one night? We need to do one and then the other. Do we just need to appoint or does it matter? What are your thoughts? Is your question interviewing just the two or are you proposing interviewing all eight? No. No. Okay. All right. I just wanted to clarify that they did their due diligence and gave us the top two fit our criteria. You just said all the interviews. So I just I just wanted to make sure. I think when he's referring to all the interviews, he's meaning the two top people have been referred. So back to Sherry's point that she brought up earlier. stand. And if we
016like them, we can decide between them. We can eliminate one, take the other, or we can say, "No, start over." There's plenty of options there. I just want you. I think it's sitting right next to us, but that's just my opinion. Say that again. I said it's my opinion that she's sitting right next to us. So, that's just my opinion. I I get the fact that we spent this money and I understand the process and would it be due diligence to walk it out because we spent this money? Probably. And it doesn't look really good that we spent this money and didn't walk it out. But I'm just thinking of time and I don't have a lot of that. And that's not really even the issue. The issue is I think the strongest candidate is
017Dr. Farley. I'm just going to say it. So that's just my opinion. We're talking around you like here here. Look at this. If you seriously, all joking aside, if you all want me to leave, I will go to my office and shut the door. I can't hear what you're doing if I'm in there. And I don't care to do that. No. Okay. I don't if there's anybody that's got anything they don't want to say in front of you. We'll send you out. Yeah. But I think we're good to talk. We're just talking about the process right now. Say something. And I'm like and involved in that is a lot of things if we take somebody from outside we have to consider okay is that somebody that's going to spend a year schooling up to do
018the job or what do they have vast experience do they do they know us I think they said that our surveys gave them the 10 criteria that they used selecting these two people. Mhm. So I think they gave us the right two. I'm sure Yes, sir. Mhm. Which I didn't have any clue what he's going to do, but a good it was a good surprise. Yes. Well, TSBA has fulfilled the portion that we've hired them for. Yes, ma'am. The remaining portion is up to us. They gave us the rest of it tonight. Now it's on us. So thinking about this through the week, next week there's Monday, Tuesday's out, Wednesday, Thursday we meet. Friday we're supposed to have a decision. We don't have to do it then. That's the schedule. So, is there any other
019thoughts about Well, I think the sooner we come to this decision, the sooner this office and our schools can get moving with our school year and put people in place. Mhm. This is next. We're talking about next week, but then there's more dates for the following week, which would be Monday, Wednesday, and then also Thursday is our actual our regular board meeting. So, it would be Monday, Wednesday, Thursday, Friday next week, and then Monday, Wednesday, Thursday the following week. The board meetings on June 19th. Yeah. Yeah. The board meetings next week. So that's what the push is. Okay. Oh, that's what it's been that when we went over the calendar at the beginning. Sorry. Yeah, I think I was in August at that point. Sorry. Don't go on my card. August. I can't handle June.
020So if we go past June 30th on this, do we I mean, do we need to extend interim? Is that something we could consider? Or is is interim indefinite until we have a replacement? Interim is in place until we have a replacement. Mhm. So I guess the first question is to decide are we moving forward with both interviews in my opinion. Um because then that lays out, you know, when we when are we going to set them for, what process are we going to put them through, what questions are we going to ask? Oh, I think we owe it to the community since we decided to go through this process that we followed the whole process. That's my opinion. So, Mr. Matthews, any comments? I honestly I can't disagree with what Scott says. Um I
021mean we we have invested the money. Um not just that but you don't know what you don't know you know and that's actually I do that's the only way I know how to put it. I'm not saying that Dr. Farley hasn't done a great job all the way through being the interim and and everything like that. I'm not trying to take anything away from her, but at the same time, we're trying to objectively look at our schools and say we want the absolute best. I would feel a lot more comfortable being able to say Dr. Farley is the absolute best that we we've found. Um because we went through the full process. Um that's that's just my opinion. I want the absolute best for our schools regardless of what else happens. You know what I
022mean? And I think Dr. Farley also wants what's best for our schools. So, um, I know she wants the job, too, but at the same time, it's it's a matter of we're talking about our kids all together. So, um, I don't think that it hurts anything to go through the full process. Y as the whole board, we voted for that to go through the process, ask the questions, get the answers for the community, and I think we should do that. So, y'all heard my opinion earlier, so I won't take time restating. So, assuming that we're going to do that, look at the questions. No meeting dates. Yeah. Okay. So, oh, when you look at it, there's 10 questions, 10 sets. [Music] You got to divide those up. One person asks the same question each time.
023When you think about that, like I said, getting the same people here more than one night questionable. So, can we say that Monday we interview both? We don't have to ask all of these questions, right? No. No. No. And honestly, if we wanted to do one from each category Yeah. because I think we want to try to keep it to about an hour. I think people's attention span and all that the hour would um and I was just kind of looking through some of the criteria have three questions. Mhm. I don't know if narrowing it down just to two for criteria or one or two. Yeah. So, we'd have to pick which one we think is the best out of I think we should do three for criteria. I mean, they're they're all they're all
024similar. You could you could just go ahead and say we're going to choose number one from each category. They all they all pertain to similar basic topics. So I think we're going to have to decide who asked which question that we're here. Mhm. Yeah. Cuz we don't know who's going to be. We get to sign them and they don't show them what we do. Yeah. Mhm. So, if we're doing this all in one one night, then we are not talking about doing the Well, we could still do that. They would just need to do it together, right? That would be weird. The sample schedule. So, with with each one, there's a 10-minute presentation and questions. So, could they not do that together and each one of them give their little presentation and and then Well,
025it be best separate for that. I would think it would be best to separate from It's a bit of an interviewing process. So, it would be Yeah. I don't know if I'd want to go ahead and interview at the same time along with another candidate though. It's been done, but it's not good. Yeah. I mean, not with us at the same time, but I'm just saying the meetings cuz they're getting a feeling for them. The introductory, but in this case, it's not it's different in this case because one, everybody knows and one nobody knows. Mhm. So I think that'll also bring a disadvantage to a joint meeting if you did that. I'm just kind of looking at like a candidate forum, you know, which we have all the time and you get the candidates and
026so if they were to come and do a little presentation what they're going to bring that's appropriate for each one of these groups that they'd be meeting with and then entertain some questions. We'd have to break the questions up and it wouldn't be like a whole question period for both of them. But they give a little presentation and they take the questions and then the next one little presentation and take the questions. If we want to go through this process and keep them in one day, right? And that makes it a little easier for everybody's time and also gives them a sideby-side comparison. I understand what you're saying about they know one, but I'm sure a lot of people in the district don't know Dr. for Farley as well. And this is an opportunity for
027them to ask questions, get a feel. I think somebody brought up earlier that not every they may not be able to come on the same day. So, we'd have to be flexible, I guess, when TSBA reaches out to them. to be able to do together separately. Depending on their schedules, we could schedule a 2hour window and then the second candidate for the second 2-hour window and that way completely separate it. Mhm. Or make it an hour and a half window is a little break on the same day. You're still on the same day. Yeah. So they would both still need to be available on the same day. So I'm saying if they're not, we'd have to be prepared to Yeah. Maybe do two days. And would we want to put them through the sample schedule
028in its entirety or make some adjustments to it? We've got the which chicken comes before which egg here. You got to decide something first to do something second. Mhm. It's page 13 in the book. There's a lot to read up on here and be proficient at 400. So, I mean, at this I guess kind of a parliamentary thing. What where are we at? I know that we're at the next process, but we have no motion before before us right now. So, anybody made a motion to do whatever in this process and y we need to decide are we going to interview both one day or two days? [Music] I would be in favor of one day if they can both make it on the same day. very much. So if they can Yeah. So who
029calls who? TSBA handles that, right? So we have to let TSBA know. And so the schedule's just a recommendation by them. We don't necessarily have to follow that schedule. Right. Correct. It doesn't have to be a whole day. Obviously, we have one candidate that's here that's not going to need to meet meet with the principles and meet with everybody. It's like good point. Yeah, I would say if we're if we're keeping things all equal and interviewing both. Yeah, if we're going to go and do that, I say their opportunity to present to them. Whoever we whoever we pick, this is their opportunity to kind of set the stage, right, with these folks. So, I wouldn't want to put one at a disadvantage over the other. So if we relay to TSBA that we prefer to
030do it in one day that we've got Monday and we've got Wednesday and we try to stay flexible and hold that time open for TSBA to get back to us and say they can both come Monday, they can both come Wednesday or we're going to have to split it up. So, are we going to schedule the principles for a whole day to meet with both candidates? Do any of that until you figure out if they're available? So, somebody needs to get the availability first. I think you said that they they can come or they can't. Okay, there you go. I mean, that's that's in the sample schedule. So, meaning that Yeah. It's just it's a 50inute Yeah. Right. So, it's basically I mean, you're talking what, like an hour? Yeah. No, but with two candidates
031in the same day, then it's two hours. Split it out. They each get 30 minutes 10 minute 10-minute presentation, 20 minutes of questions if there is. I mean, I don't know if they're going to have that many questions, right? So, they each get 30 minute time period is is how I would okay format it. That's that's what I'm asking is how we're going to do it if we what does it look like if we're doing everything. Go ahead. Look out. So today was the last contractual day by most elementary principles. They worked 10 days before and 10 days after. Today was their last day. I'm sure if you asked them, they wouldn't mind to come in. Uh but today was their last day. Well, and this of course would be all optional, right? If we're
032going to do it, it's not requirement. It's just if they want requiring them to come. It's just if they want to come and meet the candidate and engage since they were part of the survey process, right? Yeah. Yeah. Cuz some of them may have started their vacation, so they may not even be available. So, okay. They may not. And same thing with the faculty and staff. Mhm. And if y'all didn't think it was a good idea to have both in at the same time, we could say you come for the day, you get this 30 minutes, you catch up on your email while they're in there, and then next one comes in 30 minutes. We could separate them, you know. Just think we should lay that out if we're going to do it one day.
033So, we're going to be here for that, too, right? No, we don't. We don't have to be. Okay. This is their time to engage with the people that took the survey. Okay. Right. I think the lunchon with the business and community leaders would be Good. Again, for setting the stage and then our time with them is the interview and then the dinner if we want to do that. So, do we need to make a motion to have it in one day or two days? Is that what we need? Yeah. What are your thoughts on one day or two? I'm okay with one day. Yeah. and make a motion for one day. Yeah. With the alternative to Oh, no. You're saying they either make it or they don't, which will rule out somebody if they can't
034make it. Well, if we're doing this, I don't know. I made a motion. I don't know if I can continue on that. So, we need a second first. I'll second it just for you. I mean, if we're if we're going to do this and we're following the sample schedule that TSBA gave us, we also have to think about the principles and staff, their time. We have to think about our community's time. Mhm. And then we also have to think of what there's faculty and staff in the afternoon also. Okay. So, in all of that, I think we should go ahead and make it just the one day. Mhm. I mean, it's not just our time. It's not just the candidates's time, but it's all the other people that are involved in this timeline. So, um
035I think it's a lot to ask them to go ahead and do this on two separate days. I think the combined Who does the best turnout? I don't know. Yeah, cuz we need to look at turnout. I mean, are they going to come back for a second one? So, if we can come in one time, only got two. We're not We're talking about five people. Let's try to combine it all. And so, who handles all the munchies? That us. Cool. It's not on the agenda. I have a good hospitality gift. I love that. Let's do this stuff. Okay. So, we have a motion. Any other any other motion? Second do one day. Mhm. Got it. And the day will decide a minute. Oh, I thought we already did. Wasn't that the 16th for the motion
036for one day versus two? Those in favor say I. I. I. Any opposed? We're going to do one day. Now the question which Monday or Wednesday view or some other day? Monday. So there's a motion for Monday. Yes. move we on Monday. Let's get this private. Motion and second for Monday. Go ahead. Conversation. Anybody? How you doing on Monday? Elizabeth, she's the one we worry about the most. Was Monday the day? It is. I I have to come. I'm coming back from Knoxville. So, it's just kind of timing of it. So, what time of the day are we doing this? It's at 5. They have it They have it at 5 as the recommendation. Back at 5. I I I think I can I I pretty positive. Yeah. 90%. Yeah. Okay. I I mean I
037may or may not It might be just a few minutes, but it we'll just put you asking that questions towards the end. That's right. I'm good. Okay. I was anything. Sounds like one day we'll work for everybody. We don't know the candidates yet. Various reason. Other discussion. Other discussion. So those in favor of Monday say I. I. I. I. Those opposed say nay. The eyes have Monday. What's the next thing we got to sign? gets out the invitations and tells people and makes the announcement. Does TSBA do all that? TSBA. Okay. We just got to tell them what we're doing. Okay. Got it. And yeah. Do we if we're having them both come and we're doing it one day, do we want to have the dinner with them as well or do we want to
038just interview and have lots of snacks and have Yeah. Or just do the interviews? Um, you got to have food. Yeah. Yeah. Right. So, if you're going to do the dinner with both candidates, that would be both candidates eating together as well. Yeah. That's why I'm That's why I'm asking. It might be a little That might be awkward because we can't keep division. You can just set up. We made it to 7:00 without dinner tonight. Not the first time. Well, it I mean there's nothing that says we couldn't have the interviews first and then do the the dinner and that way even that still be awkward. But that would be both of your candidates eating together as well. So we just we fight food fight. Yeah. Let's just have we could just have snacks and
039beverages and coffee and stuff. We don't have to have a dinner. I don't know if we should have even Oh jeez. Just take it away from Well, it's their opportunity to ask questions. We're done with our questions at that point. So, it says here it board members should not question the candidates during that time that it's for the candidates to talk with us cuz right their time to interview us and well, it's just mingle. We have, you know, munchies and mingle or we don't have any food at all and have to get home. Or we could include they have an opportunity at the end of the interview to ask us questions and not do this piece. I mean, we we can do a dinner after we make a decision, a celebratory dinner. I said we
040could just include a little time at the end of the interview for the interviewe to ask their questions of us versus having this after the interview thing since we're going to be interviewing them on the same day. I like that. That's typically the way Mhm. I've done interviews. So, yes. Still think we can have appetizers, but tonight's hungry. Yeah, I'm always I'm Italian. I love food. So, we're looking. Do we need to vote on this, Mr. King? So, make a motion for how we're going to do this the candidate schedule. Oh, the time together 13. Okay. What do you like? All right. So, I make a motion that we follow the um sample schedule for the candidate visit from the TSBA recommendation minus the dinner after the fact since we have voted to do both
041candidates on the same day. Got it. And we will add a question period for the interviewe at the end of their interview. Second. Did I summarize everything we just talked about? A motion second. Any other discussion? No. Anybody else questions or discussion? Did you restate that motion? Yes. So, I make a motion that we use the TSBA sample schedule for the candidate visit. Since we're going to be interviewing both candidates on the same day, we eliminate the dinner after the interview and include time for the interviewee to ask their questions during their interview time. [Music] Okay, are we ready to vote? Those in favor say I. I. I. Those oppos say nay. The eyes have Dr. Farley. Most of this is going to fall on you. Kind of weird, but it's kind of weird. That's
042That's kind of That was one question I had about about this whole schedule. I'm sorry to to back up, but as you were saying it, it was kind of starting to click to me, but who's going to be in charge of keeping these candidates kind of is TSBA going to be here to host? It's all D. No, cuz we are doing the interviews. Then I'll be the entertainment facing the coordination part of you know trying to introduce to faculty and as long as you don't do it on Wednesday I'm good. I can do. That's right. So, is is there any way we could just alternate groups? So, principles are here for an hour and 30 minutes of it they're with one candidate and the other 30 minutes that candidates with faculty and staff and then
043just switch it. That would be good. Yeah, we can do that. We could put half in one room. Just let them swap. Yeah. So then they're there for I can help Diane total. I mean, we've gone back and if you don't even I mean, the only thing is that it's there's the lunchon where you would have both candidates eating lunch with community leaders at the same time. So, I don't know. That's kind of short cues to ask them to come to the dinner. Yeah. Okay. Just have people come to the lunch. I'm having coffee today. Who do you want her to ask to come as far as the community members? Obviously, county commission, right? Uh the mayor's, city, and county. Do you want us to ask city council? Sure. Sure. Chamber of Commerce bring you
044all to be introduced if you can. Yes. Thank the folks that we engage with. Yeah, they're stakeholders through the Yeah, through the school system we work with for CTE. We're doing the whole lunch out in the We're doing the lunch. Is that correct? No lunch. No, we are doing the lunch and not us there, but no food. We're putting on the lunch. Is that correct? Well, they're saying no food. I'm doing food. Well, you're confusing lunch with dinner, I think. Yeah. Well, I'm talking. So, we eliminated the dinner with the board afterwards. Okay. Pull your schedule out on page 13. I saw that. But I thought we weren't doing any food. No, there's the lunchon with the community leaders. We're talking about the dinner. That's not us. I understand. But you're concerned about them being
045who's putting on the lunch. The lunch. That's my question. Thanks for that. Yeah, they got to eat sometime that day. I think TSB told us this was a necessary step. No. So, we could not do a lunch and we could just do a meeting with the community leaders. So, we just rotate them through. Yes. We'll just we'll invite we'll have the three groups and we'll rotate them through the three groups. It won't allow us to just flip-flop cuz we'll have the third group. But still, we can rotate them through the three groups leading up to the interviews with us. We could provide lunch for the We could have tea and tea and and water and I'm saying no to that. But I think Miss Diane's confused on exactly what you all are needing her. We're
046not even sure ourselves. So don't even worry about whatever. Good. We haven't decided yet. We're just the 16th. When are you wanting this to start? What time you mean? It says it says 10:00. No food. 9:15. No, they're not going to let me do coffee. No food on the book. So, no food, no water, no coffee. 9:15. So, if we're starting interviews at 5, we do one interview at 5:00, one interview at 6:00. So, if we back up the meetings and need they need to be in the afternoon, right? So, they come up for the afternoon. We can check. Yeah, we're modifying this. Okay. Totally modifying what you're saying. So if we have them come and so with your flip-flop but adding the third group in 30 minutes for groups an hour and a half.
047Okay. Page 13. It's not page 13. Started need to start the first interview at 5. So they can come after lunch. Yeah. So they start at 1. They're through at 2:30 with that. Then they go to the 3:15 and the five first interview at five. So what's at 3:15 and no work we're that's the we're flip county three. So that's looted in the Yeah. And versus is employees and principals and all that. So they could start at two still have plenty of time. They could start at 2. Yeah. and still have to meet all invited communities. So, we need to do like a rotation like TSBA does, right? So, you go to that this group is meeting with this candidate first. Yep. And then this group is meeting with this candidate first. So, 2:00 for
048the first candidate starting at 2:00 the second group. There's going to be an idle group. There will be. And that idle group should probably be the employees that are here that could do something else during that 30 minutes of idle time. So the community members would be back to back, principles would be back to back and then the staff that's here. So So we can we can we can lay all this out. Just calm down. We can lay it all out for you. It'll be okay. Yeah. So if we start at two Mhm. We've got principles here for 30 minutes with one candidate and 30 minutes for another candidate. So at 3:00 they're going to leave because they'll see one candidate and then the other candidate. Well, that's principles and central office that are together.
049Mhm. Oh, they're all together. I thought faculty and staff are separate. Principles and central office together meeting with faculty and staff are together and then the business and community leaders are together. So those are the way that they've got the three groups split out. Right. So, so principles and central. Oh, they're all together. Principles and central are together. That's your leadership staff together. So, so we only had two groups then. No. Okay. What's the third group? Faculty and staff. And then business and community leaders. Okay. So, there's three groups. Okay. So, to your point, the principles in central really are the ones that could do more here and be the in between group. So they can they can hold on for an hour and a half, right? We can split them up. Well, so the
050community members would only be here an hour. They'd be back to back with the candidates. Mhm. Each group gets how long with candidates? 30 minutes. 30 minutes. So 2 to 2:30. 2:30. You're just rolling it. Yes. Mhm. Yeah. The only group that would that would be here and not see somebody for 30 minutes is the principles and and faculty and staff. Is that what you said? Yeah. Yeah. So in essence then what you're doing we would do principles principles and the central staff would start first. Yes. And then we would go to either faculty and staff or business and community leaders next and then the last candidate would come back to the principles and central at the end. So they would be idle for 30 minutes in between. Mhm. So we have No, I I
051do get it. Um, no, I do. I'm writing it down for you, Miss D. I've got it. Why don't I just include the community leaders and faculty and staff together, different concerns? Yeah. Different questions, different concerns, different interfacing. Put their community members. That's That's okay. Okay, I got it. I might actually I know I said I might be late. I might actually be able to do four. I was just I had to ask my son if he could watch the other two and so I actually could meet at four if we were wanting to move anything up. Do a four to five and a five to six. Yes. So we weren't doing six to seven. That's so that still lines with starting at two. It does. Does it? Yes. Okay. Yeah. Jump. Yep. We're running
052through there. Put a whip. Rotate. We're used to getting the kids from across the classroom, right? Absolutely. [Music] I'm used to trying to keep you all in line, too. So, come on, girl. Good luck. Okay. Yeah. Good luck. I know. Okay. So, interview starting at 4 then. Yeah. I just remembered the time change, so Oh, that's right. Oh, yeah. That's right. You get an hour back. Cool. Okay. So, interviews from 4 to 6. Okay. Do we have to anything else? Question. The questions. Questions. Questions. So, the meetings will go from 2:00 to 3:30. They'll rotate through all three groups and then interviews start at 4 and we'll go to six an hour a piece. And we're actually just following these questions. We're not asking no additional questions on top of the questions that we're asking.
053And we're not even going to do all these questions. I'm just wanting to make sure that whatever we do, we have to ask the first candidate the same questions and the second candidate the same way. I just wanted to make sure. Okay. In the same way the same way with the same tone, same body language. Right, Jessica? Right. Okay. Okay. Where have we left out? So, I need to modify my motion cuz we adjusted it, right? Do you know what it is? That's where we left it off. So, Miss Diane, I will modify my motion. Hang on, Diane. I think we have a conclusion coming that we will follow a modified a modified TSBA sample schedule for the candidate visit. Starting at 2:00, we'll rotate the three groups through to meet with the two different
054candidates. So from 2 to 2:30, the principal's central office, the business and community leaders, and the faculty and staff will have an opportunity to meet with each one of the each one of the candidates. And then interviews will start at 4:00 and go to 6:00 independently for an hour a piece. No coffee or desserts. Second. So, a new motion and second. We got it. Discussion. Yes. Think we got I think we got it. Those in favor say I. I. Those opposed say no. That's happen. So, what else do we need to c discover the Do we need to pick the questions? Mhm. Well, I thought we were Oh, I thought we were going to go home and look them over and figure that out. Well, if we're going to do that when you have a
055plan in place for when we're going to Lord. Listen, I know you're used to staying up late, but this is getting ridiculous. Well, if the next time we interviews right on Monday, okay, we'll have 30 minutes to decide which questions. Now, I know that that's we did that part. I know we're talking about questions, but we still haven't discussed the rest of this schedule here. So, what do we want? Are we discussing questions? Are we discussing the rest of the timeline with the other dates? What so do we get? What other dates are you referring to? They have the 18th, the 20th. Where are you? On page two. We modified all. So the the 16th is when we voted to do the inter the meetings and the interview. Correct. Y the 19th is our board
056meeting. We'll vote on the 19th. I mean, this is per the outline. Unless something changes, we'd be voting on the 19th, which means we would have a decision to give feedback to TSB on the 20th, right? And then we had to be prepared to offer a contract by the 23rd. Okay. So, when does that discuss this discussion happen? We'd have to have a meeting before then. Yep. Or not. or not on the 19th or not. We could add it to the agenda. Agenda on the 19th. That would be an last meeting for you all. Yes, it would be for everybody else. Yeah. So, the 19th would be a special call. We already have one on the 19th. Just do you want us to add it to the agenda? Yes. Miss Diane, can you add that
057to the agenda, please? What is exactly the word? the do contract is just a regular meeting. It's a monthly meeting. Mhm. So, do we want to do it during the regular meeting? Yeah. It would be if we're voting on if we're voting on who we're going to offer the contract to, we can vote on the contract. There'll probably have to be some discussion around a couple of the areas that we didn't nail down when we were going through it before. We did nail one down. We just didn't do one. Mhm. Um and the other thing is the salary that'll be in the contract as well on the 19th. So then the offer the contract is for the 23rd. Mhm. Is that a meeting as well? Doesn't have to be. No. Okay. All right. An offer
058out to the candidate. And then you get the decision and then on the 25th we make an announcement. Right. Hopefully first whoever it is starts on first position. Okay. All right. Okay. So, we've got the timeline clarified. We've got the schedule for the interview day clarified. We'll decide the questions before the meeting. Okay. Decide who's going to ask which questions. So, we going to pick questions before the meeting as well. So, we do we ask one question a piece. Is that what it is? Each ask one question. Well, there's Well, there's 10 10 criteria and then there's there's four. So, do you pick a criteria and you stick with those two questions on that? Like criteria three here and you go stick with these two? No. Probably be good around 10 areas. Yeah. Say it
059again. Cover all 10 areas. Maybe ask two questions out of each saying two each time. We're going to do two questions. I don't know if we'll be able to do two in an hour. Two per criteria in an hour. We'll go as far as we can go. That's where we stop. We have to Well, how about if we pick the top ones from each criteria and if we have more time then we can circle around to a second one for the criteria. But then we have to do that want to hit each criteria and then we have if we do circle around we have to circle around for the second and there's only one left. So that's true. So and we also have some general questions that they have at the beginning too to ask
060of the candidates. So, not only do we have the criteria, if we narrowed it down to one, that would give us 10 criteria questions, plus we've got three general questions at the beginning. So, that's total 15 and then time for questions from them at the end. So, now other so we can each take a criteria, but that leaves one extra. It does. Well, that's if all of us come. Now, the other is that someone will have to take another one. But in the event that not all nine are here, we're just a couple of us are going to have to ask two, right? And that going to go. So that's why we'll pick them that night because then we'll know who's here. Got it. So would it be good to do a little pre-work, everybody
061look through the questions and send their top choice from each criteria? That's the homework. And then you can pick the from the grouping of questions what which ones got the most votes and those would be the ones that we would do. Which candidate goes first? Which order? Um the person that's traveling in could go first. So they could travel out. Makes sense. if they're available to do that. That makes sense. So, we're doing so questions. That help. We'll interview Dr. Shannon first, Dr. Parley second if that's okay. Whatever. [Music] May I ask some clarifying stuff here? Please do. Okay. So, we need to reach out to county commission, county mayor, city council, city mayor, and the chamber of commerce and invite them. We can also uh put that on our Facebook and website. Mhm. But
062we will email them specifically. Um we will send an email to the list serve. we can put the schedule on our uh Facebook page as well and and have it laid out for community and teachers and staff and then principles and supervisors. So the uh community would be here from 2 to 3 and then the teachers and staff would be here from 2 to 3 and then the principles and supervisors would be here from 3 to 4 and they would meet with Dr. Shannon at 3 and myself at 3:30 and then you would start his interview at 4. So we can type up a um kind of like an agenda for this and get it published on our Facebook and web page. Good. Is that okay with you? Mhm. Way to do. Yeah. Miss Diane,
063do you have everything you need? I have it written down between the two of us. Okay. Yes. A few less hires. So, what will happen when you all come in early, you may have to go to the principal's meeting room because we will utilize the principal's meeting room for a group. We will utilize the professional development uh room for a group and then we'll have to meet in here. So, um, we'll probably meet with community in here. Uh, and then that way by 3:00 this room would be empty. So, maybe we could have it for you all. Um, but yeah, those would be the three rooms we would utilize. [Music] Do you have time to put it in there? Do you even understand what she's driving? Kind of. I didn't know if you wanted her
064to run. She can make a copy of what she just wrote down. Okay. I just wanted to make sure that we were clear and Miss Sam was clear on what you all wanted her to do. So, our homework is we're reading questions and then going to tell you which questions we like to ask. Gotcha. Pick one out of each criteria. One out of each. One out of each. Got it. Okay. What else? Want to be sure we've got it before we leave cuz we're running out of time. [Music] Do we miss anything that anybody can think of? Nope. We miss sleep. [Music] Um the other homework look through the do not ask questions. Oh yeah, exactly. Do not ask these question just to refresh yourself if you need to. [Music] We stick to the guide.
065we shouldn't have an issue of and then um look over the little there's a little scoring on the the last part of the sample interview guide. There's the score sheet where we'll score them. So, can we get a um So, we'll need copies for each candidate. Yes, please. for all board members of the the summary that we'll be scoring them with. Okay, that's in the back of this packet. Okay, which we got electronically. So, I got one. So that way we can follow the same scoring system for both. [Music] Anything else? Did we get everything? I think we did. Once we discover what we missed, is it too late? That's what I'm asking again. Is everybody else good? Mr. Matthews, you good? Mr. Doll, are you good? Yes. Okay. I think we're all good. No
066further questions from the media. Are you good? Do you have questions? No. The other candidate can't meet on Monday. Is the contingency date on Wednesday? No. No. Either meets or doesn't. And they're kind of prepared already by THBA on so they gave them those three dates to stay flexible. Yeah. Hopefully they will be. Mhm. That all. Okay, there's nothing further. We'll adjourn.