001joining us after that. Um we'll go ahead and start with our moment of silence and the pledge of allegiance. [Music] At this time, I would like to introduce Trevor Thompson, who is a sophomore at Stone Memorial High School. He will be leading our pledge today. Trevor recently won first place in the indoor IBO World Archery Championship and first place in the NASP Bullseye Eastern National Archery Competition. Wow. Congratulations. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. [Music] over here. [Music] Go ahead for your recognition. Do you want to go ahead and do the student representatives? Oh, sure. I can do that. Um, so we have um Marlay Garlic from CCHS and Logan Weir
002from Phoenix and Hayden Houston from SMHS. Thank you for joining us tonight. And just a shout out for Hayden Houston who received the Distinguished Tennessee Award, which is a full tuition scholarship to the University of Tennessee of Knoxville. [Applause] There's only one student that's selected per county. So, it is a huge honor. Congratulations. Congratulations, Houston. Awesome. Okay. Awesome. Okay. Um, I'd like to welcome our visitors and our elected officials. I see a couple of our commissioners in the audience out there, Miss Maul and Mr. Patterson. Thank you for joining us. And Mr. Low. Oh, hello, Mr. Low. Mr. Hello, thanks for joining us tonight. So, next is special recognition. The CCHS band would like to recognize Zack Sap for his musical accomplishments. Yes. During his time at CCHS, Zach has earned a spot in East
003Tennessee State Band and Orchestra Association All East Honor Band three years in a row. You're awesome. I love watching you. This is an auditionbased ensemble where students will compete against other students across East Tennessee for a spot. His sophomore and junior years, Zach earned the second highest score and served as the assistant principal tuba. This year, as a senior, Zach auditioned on three instruments, tuba, euphonium, and trombone. Zach had the highest audition score of on the tuba and scored high enough on the trombone to earn a spot in the clinic as well. As a senior, Zach served as the principal euphonium of all East Tennessee honor band. And of course, you had to do that more than any other instrument. I could say that easy. Furthermore, because Zach serves as an assistant principal tuba for
004two years and a principal euphonium for one year in the All East Honor Band, he was selected to participate in the Tennessee Music Educators Association Allstate Honor Band for three consecutive years. This is a prestigious honor as this symbolized that he is among some of the best musicians on his instrument in the state of Tennessee. Not only is Zach an accomplished musician, but he is also an accomplished student as well, scoring a 34 on the ACT and graduating sumakumloud. Zach will be attending MTSU in the fall where he will be studying music education. Please help me in recognizing Zach on his many accomplishments. [Applause] [Music] And remember to come back to Cumberland County in four years. Next, we would like to recognize Abby Grace Low. Abby, if you'll come on up. Abby Grace H is
005a junior at CCHS and she has served as the Family and Career and Community Leaders of America, FCCLA, vice president of community service and public relations for the state of Tennessee, the president of the CCHS chapter of FCCLA, as well as treasurer of the Beta Club. She most recently, just in March, earned the title of FCCLA President for the state of Tennessee. Congratulations on this [Applause] [Music] [Applause] honor. Dr. Dr. McCoy, if you would come [Music] up. Cumberland County School District proudly congratulates Dr. Amy McCoy on being awarded her doctorate in leadership with a K12 district focus from Tbecra Nazarene College. Her degree was officially confirmed on May 3rd, 2025. Way to go, Dr. McCoy, and congratulations on this accomplishment. [Applause] Thank [Music] [Applause] you. Okay. At this time, I would like to recognize a
006couple of schools that have just earned their uh steam designation. So, let me read you the description and then we will recognize those schools. Tennessee STEAM and STEM designated schools leverages practice that support students with STEM learning experiences defined by rigorous academic standards and aligned performance-based assess based assessments that open doors for opportunities. This model ensures communities work together with schools to design learning that promotes what students need to know for the world today and offers highquality experiences, opportunities, and structure for the world of tomorrow. From the data collected, teachers at STEM and STEAM designated schools benefit from additional resources, professional development, and extended collaborations. Teachers growth mindsets is developed and pushed in new ways because of the new experiences provided. Specifically, professional development, community partnerships, and resources for teachers to explore are the most
007credited aspects that help teachers along with strong support from their administrators. Teachers employed at STEM and STEAM designated schools review curriculum integration as a valuable tool in their pedagogical toolkit. This designation process encourages schools to form committees in strong teams among faculty which in turn urge teachers to work together more across disciplines. School resources increase and are used to create more collaborative spaces like high-tech libraries, simulation centers, and learning labs where teachers collaborate and learn from one another. Uh I had the opportunity to go when these schools were recognized. I think they are two of 144 schools across the state that are STEM or STEAM designated. At this time, I would like to uh recognize members from the Pine View Steam Committee. [Applause] And at this time, the North Cumberland Steam Committee [Applause] [Music] members.
008So, I just want to say that right now tonight, there's lots of schools at the elementary level that's doing recognition programs. So there's people that are at those places instead of being here. Madam Secretary, roll call, please. Miss Stole, Mr. Van Winkle here, Miss Nichols here, Miss S here, Miss H here, Mr. Davis here, Mr. Matthews, Mr. Cole here, Mr. Okay. Let the record show that stole King and Matthew are not in attendance at this time. All righty. So next on the agenda, the declaration of conflict per TCA 492202 board of education members who have relatives per the state per the statute relative means spouse, parent, parent-in-law, child, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you employed by the system are asked
009to raise your hands to identify yourself. Do you certify that the votes that you make tonight will be in the best interest of the school system regardless of the effect that your vote may have upon the employment of your relative or relatives? Hear that? Yeah. Right. Thank you. Okay. Next on the agenda and we'll go ahead and vote on this officially in the board meeting. I know we took a vote in the work session as well, but I believe we have an additional set of notes added, the 424 board meeting notes along with the two budget meetings we've had and our work session meeting. So, I'll entertain a motion to go ahead and approve the minutes. I move to approve. Second. Any discussion? All right. All in favor say I. I. I. Okay. in approval
010of the agenda for this evening. Entertain a motion. I'll move to approve. Second. All right. Any discussion? Okay. Those in favor say I. I. I. Any [Music] opposed? Okay. Um, community comments. Miss Diane informed me that she had three community comment sheets out on the table out there. Two were still there when we went to start the meeting. One was missing. We don't have anybody who signed up on the two that were remaining. So I just wanted to make sure that nobody signed up and picked up the sheet with them that were unaware. Okay. All righty. So no community comments. Um board member report from training. Nothing. Nothing. I took a virtual training this past Tuesday about the importance of the relationship between the board and the superintendent and uh it went over details of
011creating uh fair contracts for both parties and it was a it was a beneficial webinar. Great. Good timing on that too with what we have going on. Um and I attended one of the virtual CAM TSBA sessions this last week and um it was the legislative update. All righty. Our attorney is not here this evening, so no legal report. Right, Miss Hail? TLM report. Um, very short um um this time. Um [Music] um public chapter 306 um because the legislator is now done with and there's some things that came out of legislator. public chapter 306 which requires the elementary students have 40 minutes of physical activity each day excluding normal PE time. So they used to have only 30 and then um also with that 90 minutes a week for middle school and high school.
012We were we discussed this um in the April meeting um that for the TLN report and um public chapter 359 which requires that district districts adopt a policy on student school board members. boards are not required required to have a student board member but we'll be required to have a policy on the topic because we usually have some students representing us here. Uh TSB sends out will send out model policies but we'll be waiting on all public chapters to come back before that is finalized. and um uh public chapter uh 103 which requires that school boards adopt a policy on student cell phone usage during instructional time. Um I think we have a policy on on on that already. So that was one of the things that Cole and Nol Nolan Combmes said that he
013he thought would be beneficial for to report on about that what we talked about. So short and sweet. Okay. Short and sweet. Thank you. Okay. Um the next item on the agenda is the DOS search. We received our survey results that had gone out to the community. Um met with TSBA that was at our work session right last week and reviewed the flyer that was going out to all the entities that they advertised to. There were some corrections that were laid to them. they made those corrections. The flyer was posted on Friday of last week. Um, and the applications are going to be taken until the 30th of this month. So, that's our time frame for the DOS applications. And the application process is underway. I don't know if there's anything else that anybody wanted
014to discuss on this question. What was the [Music] um results as far as participation? How many users did we send it to and how many replied? Well, it went out to anybody who wanted to take it throughout the entire community. So, like there was a list like it just went out to Well, posted on social media, the survey posted on our web page, school web page. I think it was put on uh the school's uh Facebook page, school systems Facebook page as well as the website and there was a total of 349 responses. We have, if you want to take a look at this a little later, Nick, when you have time, we have the report back from TSBA and it's got all the data in it. Um, and they narrowed it down to top
01510 items and that's what went into the selection criteria for the advertisement. Awesome. Okay. So, good information. I think a lot of the things we're aware of, but it was good to hear some of the other things as well. So, okay. So, if there's nothing else on that, we will move on to the director's report. Okay. So, the first thing I wanted to talk to you about, and I apologize that this was added to the agenda late, but this is uh policy 47 4.700, and it's talking about our testing programs. So, always when our students takes the standardized test, uh our hope is to get the scores back as quickly as possible. With EOCC's, that's typically not a problem. And they do count uh 15% of the student's grade. Um, for the first time that
016I can remember, we have all scores back for our students in 3 through 8 as well. This current policy states on page two right there that if these arrive back by um it's line 9 and 10, the director of schools may exclude these scores from students final grades if the results are not received by the district at least five instructional days before the end of the course. We received these over the weekend. It's the first time we've ever gotten them. So, um, we have made plans. Our office here is ready to add these to the report cards for our 3 through 8 students. As I said, that's never happened because we've never gotten them. Uh, and I would plan on doing that unless the board votes to suspend this policy for this school year. Why
017would we suspend it? It's never happened before. jumped in with both feet. Lots of first here. Lots of first. How many days now? 20 something. Uh 28. 28 days. So, well, what are the negatives and Yeah. What are the positives of doing that? Mhm. Well, a positive would be uh we're setting a good example that we establish these policies that the board establishes your policies and that you follow them, right? that that's obviously um you know 10% of a student's grade um what we get is raw scores and then we have to compile uh the state gives us a little bit of guidance and we have to compile if a kid missed two questions this would be how that would be added if they missed this many questions this is how that would be added
018so we have a conversion chart that we have to compile and we have those ready to go I think uh Miss Overreet our SIS person said that would be around 11,000 tests that she would have dealt with when she got this done. Um, when we were made aware of this, we started it on Monday and I think she pretty much has it ready to go. Wow. So, um, you know, the downfall, parents are not used to this because it's never happened. That would be my only downfall, but don't care to send out a message or whatever, but I just wanted you all to be aware of this and decide how you all wanted me to proceed. It's not a negative for the student, though. Yeah. No, I don't know. You know, I don't by case.
019Yeah, it would be a case by case. It just depends. On your final. Yeah, on your TCAP. How come we got them now? We've never gotten them before. Nobody knows. We are still waiting on second grade test results from last year to be shared with us. But we got second grade test this year. So, we've got them for everybody. Everybody's in the right position and they're shooting them out. So, is this the This is not the case with high school end, of course. Normally, no. high school end of course we usually always get those within probably 3 4 weeks of them taking them. It's never hardly ever been an issue with EOCC's. It's just TCAP. Do we always count them on end of course for high school? Absolutely. It's in this policy. I don't know
020why we would circumvent a policy for just because Yeah. Like I said, I wanted you all to instruct me on if you wanted me to continue. Don't have a problem at all. Like I said, we're ready to go. When I found out this was a possibility, I emailed the principles and asked them to share that information with their teachers. So, teachers have been made aware. I think probably Monday afternoon or Tuesday morning. Do we have any feedback from teachers? Haven't heard a word. Principles, I haven't heard a word. Uh I think you know it's the policy. I I think you know it's just never happened before but I think they would be all in favor of it. My opinion is I mean you know how a child feels one day they may have bombed it
021but they could have done their best. I mean you never know. So doesn't this create some accountability for the I mean if we start getting for the for the student. Yeah. I like that. Absolutely. Okay. Again, just wanted to make you aware and see how you all wanted me to proceed since it's never happened. Well, since that's because you're up here policy and we don't need to take a vote because we're following policy on the policy. We're not going and we're following our policy thing, but we're in agreement, but Okay. So, we will have those uh test scores ready to go. Uh so 14B is personnel changes and that is my school and you you all have uh received this. This went out last Friday. Um this is a voting item. Okay. So I'll entertain
022a motion to approve the personnel changes. I move to approve. A second. Second. Okay. Any discussion? I I had a question just wondering as I was looking there were some different categories on there and one of them was renewed with conditions. What constitutes a renewed with conditions? So, uh, if you have an employee that, um, you really like and would like to keep and they may be strugg if it's a teacher and they may be struggling with classroom management, uh, that may be a condition that is listed and that principal would talk to that teacher about that and they would brainstorm ideas to how that they can improve on that. So, you're not getting rid of the person, you're giving them an opportunity to improve. If it is a classified personnel and they're having issues
023maybe with uh getting along with others that's documented and you have that discussion. Okay. So you're trying to save the people that you have more accountability. Yeah. It's like an improvement plan officially at the beginning of the year with their contract. Okay. It's good. All right. Any other discussion or questions? Okay, with that then all in favor say I. I. I. Okay. Any against? Okay. So, next we have the uh board meeting dates for the 25th and the 26th. Uh when we had our work session um last week, we had some discussion about the May date. Uh right after that, we did receive when the graduation would be. So, we were better to stick with um the the 21st and the 28th for the work session and the board meeting dates. And that's the only
024thing that kind of flip-flopped any at all. And this also is a voting item. Okay. So, I'll entertain a motion to approve. Move to approve. Second. Okay. Any discussion? I'd like to ask about the spring break, fall break uh work sessions. I think we have work sessions scheduled on both of those weeks. We usually do. And I Yeah, we always do. But yeah. Yeah. So, a lot of a lot of people may not be able to be at those work sessions or I I being one of those may not be at those work sessions. So, so it's March the 19th, which is the spring break, and then fall would be the October one. Mhm. Well, and I know we had talked in our work session if we modify it and bump it a week up
025then that really shortens the deadline for folks to get things in for the work session. So, what would be your recommendation? Um, knowing the departments that have to get the information in and Miss Diane needing to pull it together. A lot of those a lot of those uh reports are coming from people that will be on spring break and fall break. So, would they in essence need to have them in before they leave on spring break and fall break anyway? That would probably be ideal to to try to have them before. Mhm. Um Okay. Um and I did realize that there's no way around it. I wish we could avoid that, but there was no way around it when we presented this last week. Yeah. So, so would we want to bump it up a
026week or is that going to be too tight? I mean, either way, I can catch up if it's me. Other people can catch up too, that's fine. But I just thought I would mention that. How many of is that going to be a problem for the board? Obviously, anybody that has kids or anybody that's on staff with the school with the Well, everyone in this office the 20 uh 40 and the 260 days we are scheduled to work fall and spring break. So, it will not affect us. Yeah. But it'll affect uh the people that come to the meetings and stuff. Uh they don't have an opportunity to to see it live because that's a work session. Yeah. Work. Yeah, we record. We record them. But I don't think it needs to be on the
027breaks. That's just my opinion. Well, we got summer break takes up two months. We still have meetings then, too, right? Yeah. Okay. It's hard to please everybody. So, well, we've had discussion, so we're ready to take a vote and we'll just see where we land with it. Okay. So all in favor of approving the the meeting dates and work session dates at this point say I. I. I. Okay. Those opposed? Nay. Nay. Nay. Okay. So, three and two. Nick. Yeah. So, we're split. Okay. So what we can do is um we can take these back and uh change these dates and uh we will have it for you next month. We will still be ahead of uh the starting for the new fiscal year. Okay. So you'll come back with some recommendations on the new
028dates. Okay. Yes, sounds good. All righty. Back to you for Baker's Roads Crossroads property. So um uh I have the the map and the partial details as you can see those there. Um I think in the work session we discussed what you all want to do with this um if you are wanting to uh discuss this with um county commission. I think that there has been some interest there um and uh maybe talk to them about that. That was the discussion that we had in the work session. if the county had any interest in the property itself. Correct. So, we would need to take a vote um with the board for allowing that to be included in upcoming budget discussions with the county. Okay. Um so, I'll entertain a motion regarding that. Okay. But we
029got to have a motion before we have discussion. Yeah. So, so we talked in the work session about possibly taking a look at this property. Guess there's been some interest from the county and this would allow the flexibility for this for the school district to have discussion with the county as we move forward in budget discussions. There's any way that this would be helpful to our budget. Good. So, how do you make the I'll make a motion to include it in budget discussions with the county. Okay. Was easy. Easier than it sounds. Isn't this We need a second before discussion. Second. Okay. Is this um this property we've owned for a long time and we've discussed it before and we put it up for sale before and people make like $90,000 or $20,000 on it
030and we lose money on that. Yeah. We paid. So, what are we offering them to the commissioners to just We're we're not offering anything yet. It's just up for discussion because there's been some interest from the county in the property. Just talking. Okay. So, just some discussion on that. Okay. Nothing additional. Nope. Okay. I think we we paid 270,000 for it. Is that right? Yes. Something like that. And sounds about right. Yes. And appraises for 191 on 191700. So, we got a good deal. Yeah. on the 700. Yeah. You know, we're still losing money on it. Yeah. Even if we sold it for the appraisal value, we've lost quite a bit. Mhm. Yeah. So, does that cost us anything to just keep it? No, it does not. But neither does exploring options with the with
031the county. It's good. I like it. Doesn't mean we need to do anything with it, right? No. Just ask talk conversation. So hypothetical is the best case scenario from having this discussion. What what are we hoping would could possibly happen that would be above the known value? Like why are we talking about it if we're not going to talk about it? I think it was mentioned because um it would help with our budget deficit, give us an opportunity to make some money to help cover some expense, but if they needed it or wanted it for something. Yeah, because we don't want to sell it for $80,000. That's that's kind of what we were talking about at the last work session. You know, it's pennies on the dollar compared to what we need. So, yeah, but
032include it. Yep. Just see what they have to offer. Yep. How it might help. Sounds like a plan. Okay. All righty. So, all in favor? I I I nay. Nay. Okay. Travis, did I get you? Yes. You were I? Yep. Okay. All right. So, the eyes have it on. So, next we have for your approval is the consolidated um funding application for federal programs. Okay. I'll entertain a motion. Motion for approval of the consolidated funding application. [Music] Second. Okay. All righty. All in favor or I'm sorry, any discussion? I'm being distracted by That's right. Mr. King making his name here. Uh Scott, I've got several questions on this. Um, I guess for Miss Farley, um, do you know what the total federal budget is for all title grants for for the schools? No, I do
033not. Okay. H how do we how do we qualify for this funding for title one? You have two different options that you can use. you can use direct and what that means is that is you look at the number of students who are uh who receive a direct certification and that is uh TANF or SNAP benefits plus a few others that I can't think of right off the top of my head. Um and you can use the direct times a 1.6 six multiplier and um that if you do that you have to remove a certain group of students who are your um Medicare reduced students and those have to be identified individually or you can do free and reduced lunch applications. But since we are part of the universal free or the universal free feeding
034program and everybody eats free at all schools, um we um we do not even qualify for that amount. Uh your title 2 money um is a separate and it is allocated separately when you do receive the budget. And I did reach out today to find out how we uh received that allocation, how they figure that and I haven't heard back yet. Okay. Thank you. That's good. So, as far as as far as those direct certifications, um we have the option to use free and reduced lunch as one of those. Right. You do have that option, but from my understanding, if you have if you choose that option, we lose the universal feeding program where everybody eats free. From my understanding, because you would really have a hard time getting families to fill out their free
035and reduced lunch applications if everybody's already eaten free. So, if you're if you're I mean, you probably wouldn't lose participation in the program, but it would be very difficult. So my understanding on that is if you if you have a certain percentage that that are direct certified, you automatically qualify for that program for the universal feeding. Yes. So once we reach that, we don't we don't have to worry about that anymore. We we qualify. So all of our schools are title one certified because of the because they're all above the 40% poverty line. Correct. And so the this the Tennessee State uh Department of Education recommends that you still you still do that free and reduced lunch for them. It's on it's on their if you go to their website, they have it on there
036that that they recommend that. And the reason is because if you don't do that, you can lose federal funding. And we can do that uh as long as for the past few years that we've been participating in the feeding program. It's just easier to say it that way. Uh the feeding program we have not because the amount of paperwork that you have to complete. Each child gets a copy of that packet and it's not just a one or two pager. Uh and getting those copies made. We could do that, but you're going to have, you know, a small cost in getting those copies made. And I'm not sure how much participation we would get, but if this board says that's what you want to do, I'm sure the director you have in place July one
037would do that. I would like to look at what the state recommends and that's that's what they recommend on their website. And and because we we have gone down in federal funding since we started using that other program, I think it should be considered. I'm I'm just one person here, but I really think that if that's going to increase our certifications and our funding, why wouldn't we consider that? So, I agree. That's also the the only way that we can argue like whenever we lost the title five, that's the only tool that we have to argue to get that title five back, right? So I think that's my understanding because I I asked that question with whenever I went to the TSBA orientation is whenever we lost our title five funding uh because they said
038that we were two points above the poverty line and and we didn't get it. They said if we had been keeping track of our free and reduced lunch information, that's the only information we can use to gain that or to argue with the Census Bureau because the Census Bureau just does a like estimate correct whenever they give us that. And so they just estimated that we jumped two points. So because we didn't have that information on hand, we lost title five and had no way to argue that we were still below, you know. So to me, I mean, that's that's kind of huge. That was what, $337,000? Yeah. I don't know. Didn't we at one time uh do that? Go ahead and send out the forms that the parents used to Yes. Yes. years ago,
039we did that. But then when everybody started eating free, that's when we did away with sending home those applications. That was what two Well, since I've been on the board, the FDA made the changes to their program. And we we've done the universal feeding for several years. Yeah. I like universal I like universal feeding, but um I like also the documentation so that we can keep our status. Is that is that something you can check on as far? Absolutely. You know, and as I said, I If the board if that's what the board wants to do in August, I don't think that anyone would dispute you, you know, and those forms get get some more feedback on that because that's what I'm just doing research and and who who are you wanting feedback from the
040cafeteria managers? Oh yeah, you you would be fine just next next work session or next meeting. Yeah. So you ask about um our federal programs money. Uh it is $2,856,32054. Okay. And that's federal programs. That's not counting the uh special ed or CTE money. That's just title grant. That's just title. Mhm. Okay. So, when's your deadline for having to have this submitted having uh the consolidated? Um July 1st, I think. I would assume yes, July 1st because it goes through June 30th. Um, so that would when be when we would need your approval. This has our part has already been submitted and approved by TDOE. Okay. So, we're just kind of awaiting your approval. Okay. So, we have a little wiggle room to have this come back next month at the work session. You can.
041Yeah. And um so something else I had on that along those same lines is how how do we verify that we're actually uh being directly c or our students are directly certified if do all of our students do you verify that with an audit of some type? So uh that is done through our nutrition program and uh you look at the computer programs that they receive from different agencies um and they verify the students. Okay. You and I had discussed before uh it being uh verified at the school level. Currently that has not happened. That would fall probably to the principal, assistant principal or the attendance clerk. And if that is the direction that you all choose to go next year, if we decide to do direct SER or whatever, we could definitely verify that
042at the school level as well. I've mentioned this concern to you before, but I just wanted it in an open meeting. Sure. Um, so say for instance, you have um students in foster care that that would probably qualify, but the maybe the foster parents don't don't apply for any of the items that show up on your report and and so they don't show up in the direct search. Now, we lose that funding for those students even though they probably need that support. Correct. So would would the central office staff know that situation and know to look at those students to see if they qualify or not? The only way the central office would know that is if they are directly involved some way with that particular school and there's only like four women in that
043office. So they're not going to be involved personally probably with each school. So counselors and teachers and principles more are more personally involved. Would it would it not make sense to have them look over that list and make sure we are u making certain that everybody's qualifying? Yeah, absolutely. All right. One last question. So there were three qualifiers. Mhm. The third option being the 1.6 multiplier. Mhm. Do we is that something that we do every application period is to mathematically determine which of those three options are most cost effective or advantageous for the district before we just submit the application or is it just how do we how do we determine which of these three options annually are best. So what has happened in the past is uh until uh last year we had always
044used the direct number and the 1.6 six multiplier. Last year it was just the direct search number. Not sure why that uh was that decision was made for the district. Uh obviously it is an option and it is legal. Uh you have to remove a certain group of students if you use the 1.6 multiplier. So that decision was made. Um and we did the exact same thing this year. You know, you kind of have to watch it sometimes because currently we serve 10 schools. We serve all nine elementary and we serve the Phoenix school. Uh we do not serve the high schools. So you know if you go obviously if you go to all schools and serve them that federal uh dollar bucket if you divide that by 12 instead of 10 those funds are
045going to decrease. I think I said that backwards. If you divide it by 12 it's obviously going to be less than if you divide it by 10. So what the 1.6 six multiplier does from my understanding of what I've read is at the school level. Every school has a direct certification number of students that that's found through our audit process that we do now. We multiply that number times 1.6 at that school. That doesn't affect the amount of money we get from the federal government. It is or or the state, whichever it comes from. that is only provided based on the direct certification. The money is divided or allocated to the schools based on their direct times 1.6 by a per pupil number. So the goal is for each school to get their portion. Yep.
046And it not serve a different purpose. Right. Yep. That's the goal. That's that's an option that the LEA has. They also have the option of not doing that which um would only provide that per pupil expenditure based on the direct certification at school. And I have received a text that we do code through our attendance office foster students that we are aware that are in foster care. We do code those monthly. Okay. Still might miss some, but we do code those monthly. Okay. I'm I'm just And forgive me for seeing my text. There might be other potential opportunities there. So, I'm sure. All right, Mr. King. Um I'll entertain. You want to change your motion to table? I still have some more. Are you Oh, you still I still have some more questions if Are
047they ones that we need to address now or can they be addressed in the work session next month? They could be addressed in the work session. Yeah. Okay. I didn't know if uh Dr. probably would need time to I just thought I give them to her now. She can take time, but I I can I can give them to her later. Okay. It's just been suggested that I ask these questions in an open meeting. So, here I am. Okay. Well, go ahead and roll with them real quickly. Okay. So, um so in the funding application, I know there's an opportunity. We discussed this in the last work session, but uh CSR teachers in title one, title two, and title five, you have that option. Mhm. Um has a district considered using class size reduction teachers
048in the past? Not in years. Okay. And here's why I would assume. So besides that, there's very stringent guidelines in following those class size reduction teachers. So when you are talking about a teacher and let's just say when you look at a teacher and their benefits and their salary is $100,000. Okay? So we have nine elementary schools where we could use a class size reduction teacher. So you would if you did if you were fair and did one to everyone that would be $900,000 that you're going to take out of your title budget. Now, you could say, "Okay, well, we're only going to do two or we're only going to do three." Obviously, that would cut your fund, you know, the amount of money, but then what's the criteria to select for those two or
049three schools? Just a thought. Well, whichever I mean, I'm out of the loop a little, I guess, but just some schools have more capacity than others, right? You've got schools that have class sizes of 12 and then you have schools have class sizes of max. Well, every school, every elementary school is within their the maximum for the state. Sure. But you're going to have that everywhere. Yes, you're correct. But I mean, we can I guess that would be not everybody needs the same thing all the time. fair. I mean, fair is if we had infinite amount of resources to give, but and then two, you would need to is not the same as Yeah. And two, you would have to look at space because we have some schools that, you know, have a larger enrollment
050and they don't actually have an an additional space. You know, some schools don't have a teachers lounge because they're having to use that for RTI or something like that. Yeah. So, so can you look at the need u based on um test scores based on benchmarking based on this the student demographic and and the requirements of the teachers and the behavior issues at the schools and make decisions based on that rather than saying everybody meets one of everything. That's just something to a question to consider with this funding is all I'm asking. Sure, be happy to. So, you said test scores, benchmark, behavior, and what else? Um, just the I guess I don't I don't remember what I said, but the need for that need class size. Yeah. Got it. So have you had any
051suggestions from teachers and principles on having class size reduction? No, not not in the last during a lotment meetings. Have you have you had any discussions on hey um one might have mentioned it. Okay. Um like I said that's not a practice that we've done in the research that I've been doing at since you've brought this up uh in reaching out to the state. They said that 10 to 20 uh% maybe of school districts do use this. Um there's lots of um research that you have to find and provide to the state to prove that this teacher is highly effective and and those things as well. So I think that probably um deters a lot from doing it. Okay. All of the paperwork that they require for it. I got you. So, um, are we
052losing any teachers or assistance this year ba based on the loss of federal funding at the school level? Teacher assistance probably. Uh, teach the only way you would lose teachers. Uh, and that would be is if someone uses that for uses a 120day contract person that's a certified teacher. Um, to my knowledge, there is not a teacher in an elementary school that is fully funded with title funds. Okay. It may be partials, but not fully funded with title funds. So, is that happening though? We're probably losing without a doubt. You're probably losing some that, you know, intervention type people that were they can't get that contract back. Absolutely. Do we review any data or information from the supports for that previous year before we make those cuts or before we figure out another way to
053do it and leave those people in place? Typically that hasn't been it because how that operates is when you get your title one allocations. It is looked at you know you've got x amount of money and usually most of our principles uh follow uh research which says that you want people over programs. So they would rather have a teacher assistant or a interventionist if they can afford it. So once they get those uh allocations they look to see uh how many people they can bring back at those contracted positions. So, you know, it's it's kind of been like if they can't afford it, they they understand. Okay. But to my knowledge, no, we haven't looked at data. And, you know, like I said at the beginning on uh policy 4.700, we really haven't had any
054test data standardized, you know, back yet early in the but is is there any way you could look at benchmarking throughout the year? You could you could look at the um the benchmarks that they give uh for the universal screening. Um you know right now um Mastery Connect is uh has kind of left a bad taste personally in my mouth uh in seeing some test results. So you know wouldn't put want to put all of my eggs in that basket. Okay. That conclude your Yeah, that's fine. I can give her the rest of them later or in the work session. Okay. as long as you've gotten out what she may need to look into before our work. So, I think so. Are you good? I'm good. No, I just think everybody's not, but Okay. Yeah.
055Anything else? All right. So, Mr. King, did you want to your motion? You made a motion to approve and Anita second it. So, if we are going to table this, are you willing to amend your motion to table it till June? I'm okay to table it as long as it doesn't cause us to lose funding. I I think we have till June 30th to get it officially approved. Okay. I mean, it's already approved through e- plan. It's waiting your all's approval. Okay. And Miss Hale, are you good to amend your motion? Your second to Yes. Okay. All right. Yeah. So, I will move to table to the June meeting for this approval. All right. Do I have a second on that? I'll second it. Okay. All right. All in favor? I I Any against? Okay.
056All righty. Tabled to uh the June work session and the vote at the June meeting. And since Chairman King has arrived, I will go ahead and yield. Pass the baton. Yep. Yield over to him. We're on director's reports. May I keep going? Yes, please do. Okay. So, the next thing is budget meeting dates. Currently, we have one scheduled for uh May 27th, which is Tuesday at 5:00 p.m. Everybody still good with that? Yes, ma'am. So, we do have their budget discussions. You all have received the latest copy of that. Um we are supposed to meet with uh CCEA on the 27th um at 3 before we meet with you all on five at 5. So I would ask that you take no action on this and allow us to discuss with them the salary scales
057uh and then um we can meet um on the 27th. and would do you all want me to uh schedule a special called at 5:30 to follow and then if we don't need the special calls like we didn't need the special called last week because nothing was accomplished per se in the work session and that's why that meeting was cancelled so if you um want me to do that I can add that to the um BOE connect we'll just set it to follow the meeting no specific time Miss Diane will get that sent tomorrow. Okay. Do we want to discuss any of this budget tonight or is that something we need to wait on? You're asking until you meet and then have the discussion on Tuesday. I would prefer that, but I'm open to whatever.
058There's some big changes. So, I didn't know if we wanted to get some of that out of the way tonight. So, we may may be able to vote on it after that meeting. executive committee because the work session, right? We had the work session, the work session would be a budget work session at by the 27, right? We had we had a work session with actionable items, went back to work on those items, and now we're in another meeting. We could talk about what those items are and then that way we would all be aware of what we're doing. But I don't there's nothing to look at. Need a motion for discussion, right? Yeah. Is that not what's on the agenda? Yeah. But for discussion, move to move to discuss what what do you want
059to what what do we have prepared to talk about tonight? So you can move to discuss that. There's nothing attached to the agenda. So yeah. Yeah, this will No, it's I mean that doesn't keep in process. We left it open. Things are happening daily on budget. I know. And we talked about coming back to talk about the salary scales tonight, but that's what we're being asked to wait until they meet and do. So, there wasn't anything else we talked about voting on tonight other than that? No, there were just some changes to the last budget that I thought we could go ahead and get out, but you can wait till Tuesday. That's fine. That's the one that just came out to us. Yeah, today. Yeah, that gives us a little time to look at it
060over the weekend and look at it. Okay, we've got four more days for it to change again. Good point. So, do you need to move to table that to session and special call meeting? Yeah, there's no action. Yeah. Okay. Move to table the budget discussions to the 27th. Second. Work session and special call. Okay. Those in favor? I. Those opposed say no. The eyes have we'll postpone any discussions until May the 27th. except those going on the CCA which were not involved. So the next item is the middle school survey results. This was a survey that was sent out to um families uh over spring break. It too was f posted on Facebook uh on the website. We had uh 1,164 responses asked basic questions um wanted to know who was completing the survey, what
061they thought the benefits were, what they thought the drawbacks were. This survey did ask for taking two existing elementary schools and turning them into middle schools. Um and the response, uh what I felt was probably the most important and most telling was the last question. Do you support transitioning two existing preK8 schools to two middle schools serving students in grades six through eight? Uh 78.4% said yes. I've been in this district 26 years. I've seen lots of middle school survey go surveys go out. I have never seen one this in favor. You've seen in the past have they been for middle schools or No. Is this a new? No. Historically, it's been against correct. So, I understand um with the discussion that you all had when we discussed this at the work session, you know,
062maybe we need to revisit this um and we did talk about at the work session going ahead and establishing committees to look at middle schools and then we can reservey people and see their thoughts on to existing or building or whatever. But you know, going back to budget times, what two schools are you? Uh, thank you to that'll be that'll be a committee that gets assigned internal committee that'll come up with details and costs and so forth. This just a survey to the to the public. just asking questions to and we talked about getting started with that with the new director in place in July and August. Yeah. Yeah. Okay. Interesting. Mhm. So, next we have our annual planning calendar. M so the only things that we have pending in May are director of schools
063evaluation and uh board self-evaluation which not applicable for the director of schools evaluation. So yeah. Well, you can evaluate me on 28 days. Give you an blessing. I'll send you something. An inter an interm. Okay. Uh next we have is that that's all mine. Next is just the FYI and then we are to the financial uh reports. [Music] Well, folks, we've almost made it one more year. Uh, year-to- date revenues at 90% of our revenue. Now, remember once again, we won't get a tease of payment in May. They'll true everything up in June. So, we're at 90% which is 63,820,41. Year-to- date expenses, we're at 73.43% with 57,220,237.71. Like I said, the spending is starting and we won't be receiving any revenue because this is going to look dramatically different at the end of May
064because this is the end of April. So May and June is where a lot of these big expenditures and our incumbrances are going to hit, especially for all of our projects. Like I told you the other day, the roof is been awarded. We are waiting uh approval from county finance on that. We have the two fire alarm systems that have been sent out. We have the uh field at SMHS that's gone out and then we have the electrical at Martin that will go out. So hopefully all of that will be taken care of in this year. will at least be encumbered if not spent. Moving on to sales tax. Well, unfortunately, it did not go to budget, but year to date, we're still running ahead of last year, about $280,000. I still think we'll finish
065ahead. Uh not quite as much as we had originally hoped for, but I think we will finish ahead, and we did not last year. So, that is good news. property taxes. We pretty much got out all the property tax money. Now, the only thing that really is not going to affect us too adversely is uh the trustes collections from prior year, our interest and penalty, and then our clerk and master. We are not going to come in at projections on those. I don't think there's any way at this point in time that we would ever catch up. Summer school is in full swing. You have a budget amendment tonight to approve that funding. We're going to have summer school at two schools. We received about a little over $500,000 for teachers and assistance and about
066$85,000 for transportation. Any questions on any of that? I have a question. Sure. Um, on the roof Mhm. what were the Do you recall the two prices? They were within less than $1,000 apart and the award went to uh I can't say at this point because it's not officially been approved yet by county finance. Local or not local? Not local. That's the closest I have ever seen on a large sum of money. Hopefully I just had a text from the county finance director. We're going to try to get a finance meeting set up next Friday and all of that can they have to give their final approval before any of those things can be awarded or we can pull any purchase orders but we will be able to announce that at that time. I've got
067a question now. I may have missed it at the front but the SMHS field same situation. Uh we've opened those bids. We're waiting on some clarification from the county attorney, but it'll be next Friday when we can announce the winner. That all has to go through county finance. They are the purchasing agency for the whole county. All we can do is put the bids out, but they have to give the approval. It's a committee. Dr. Farley sits on it, but there's about six two other people that I think the road superintendent, the mayor, BOE, and then I think there's four commissioners that sit on that committee that give the final blessing for that. And they do have the option to say no. They never told us no, but I've seen them tell other departments no.
068But all but the bids are all in and everything. Oh, yeah. The bids are in. Great. For the field, the field and the roof. And we understand that SMHS is under a severe time crunch and we will work with whomever to expedite it as quickly as we can because both of those biders are local. Yeah. All right. Thank you. Okay. Budget amendments. Yay. Yay. My favorite things. Move to approve 141 budget amendments. Yes. Bundling them. I am bundling them. All five. 141 budget amendments. Oh, come on. You don't want to describe every one of them. I'll second. Okay. You got a motion and a second to approve all of 15D year of grant general budget cleanup outcomes bonus spread general and summer learning discussion. Yep. Went over there some work sessions. Yep. Roll. Yep. Yeah.
069Ask all our questions. Any other discussion, questions? Being none, call the roll, please. Mr. Van Winkle, yes. Miss Nichols, yes. Miss Hail, yes. Mr. Davis, yes. Mr. Matthews, yes. Mr. Cole, yes. Miss South? Yes. Mr. King? Yes. Yes. And I think the only other thing I have left for you is the running fund balance. Like I said, we don't need to get too excited about this because it's going to take a hit. Now, the information that I provided to you, um, there's something else that on those budget sheets that you need to keep in mind for the end of this year. In that dollar amount that's there, there's approximately $3 million in grant money that is designated. So, that's not money that's available to spend because it is designated for ISM grant and it is
070going to be rolled forward. And those expenditures will be are budgeted in the next year. Questions. Thank you, Miss Bray. Thank you, Miss Bray. [Music] Consent agenda is next. I need a motion to approve. Motion to approve. Consent agenda. Second. Motion and second. Those in favor say I. I. Those opposed say no. Guys have. Brings us to questions from the media. Yes. I actually have a couple of questions. Well, about four or so. Um, out of curiosity, can you give me a ratio of about how many students in the normal school year, maybe a percentage, attend summer school? H probably 25 to 30%. That's for rising kindergarten. N get that for rising kindergarten through 9th grade. Okay. And uh where's the like grade wise? Where's the highest concentration? Uh typically right now third and fourth.
071Third and fourth. Mhm. All right. Now, I didn't want to bring this one up again, but people are still asking us about it. Um, ha has CCHS principal Callahan and the assistant principles resigned? The personnel report was on the agenda. I now cannot discuss personnel matters in a public meeting, but they were there. Um, is there currently an investigation at CCHS? I cannot discuss personnel matters. All right. Well, if not, where do you think these rumors could have come from? Oh, probably social media. Well, all right then. Sorry to bother. Thank you. You're not a bother. But I just can't discuss personnel issues in a public meeting. When they do community comments and they read that, they say personnel matters cannot be discussed in a public meeting. And I please understand, I mean no disrespect
072to you. Uh when we had the issue a few weeks ago at Brown, social media was the worst thing that that impacted that. So my assumption would be social media. Yeah. All right. Thank you. Anytime. I heard some doozies today. People need to just stop. Stop. Any other questions from the media? Any questions from the board about anything else? Okay. If not, this meeting is a journ.