001[Music] Okay, Mr. You know, I've never given a graduation speech before. Travis has heard my story. So, I gave my graduation speech last night to be they laugh at it. That's fun. Yay. [Music] [Laughter] You have a good reason to be ran away. I can't imagine trying to calm my reference. This time of year, field trips outdoor time are [Music] just doing great. [Music] traffic from the east or west coming from the east. construction around Houston. That's what it was. just like it was just really deep. [Music] Try to call it. And the worst thing was that all you get into like 15 20 mph and then just right back up to speed. [Music] We can finish with no ambulance. It's a little [Music] No. We've had her back or not. [Music] I will make
002sure we make Everybody feel better. [Music] Come here. [Music] How many employees do we have? That was easy. [Music] The last parking spot was probably [Music] There you go. It was just a little bit when he was right over it. [Music] Yeah, I can hear that. So, we all have to go. Call this meeting to order. our May 15th work session. Um if you will stand and join me alongside the pledge of allegiance Thank you. Thank you. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank [Music] you. Want to welcome everyone here tonight for this afternoon. Actually, first thing we need to do is approve the agenda. Is there a motion? I
003move to approve. Second. Motion and a second. Any discussion? Seeing none, the agenda is approved. Next thing is the meeting minutes. There's four sets there to approve. 415, 417, 424, and 424 work session. Need a motion. Motion to approve all meeting minutes from the 415 417 424 work session and 424 board meeting. I'll second motion and second. Is there discussion? No discussion. Those in favor say I. I. I. I. Those opposed? The eyes have answered. Next thing up is the committee comments. We don't want that. So the next item is the TSBA survey results. They're going to be on here a minute. So we're going to skip over that. Come back to it. Before we get to them, did everyone get the survey results? Yes. Yes. Main pages. Just to clarify, we're not just in
004the agenda. So, we're scheduled at 3:30 for TSB on screen. We'll move down there. We'll take a little short recess to get down there before we start. We also got a service wire had some information in it. I noticed one error that we'll talk to them about in a minute. on the second page also about the data for the school system facts. I checked with them and said that came from the state website but our employee numbers is more than 534. It's actually closer to 1100. So, we need to fix that one thing. And we can hope our budget looks bigger than it really is. But I think that includes everything we can do. Federal money, car washes, whatever we've got. Otherwise, I didn't see anything else that was pretty good. Anybody else? Anything? Only
005thing on it that I wanted to clarify was student population. I thought we were a little over 7,000. We were at one time. Okay. Under now. I think, let me look. I actually jotted the number down from our agenda. I'm guessing they probably also pulled that data from DDOE. I think you said two different places from the state on on this report. We had uh 6,811. Okay. For the warm body count. [Music] Mhm. Yeah. 6829. 6829. Okay. So it's even updated from our warm body count for from the agenda. The warm body counts are usually uh at the first of the month. We ask them to complete those. So we gain and lose it occurs during the month. Absolutely. Probably on a daily basis. Okay. If there's nothing else in the survey results or the
006fire that you have questions about, comments back later. 7 C is a contract self. They may ask us these questions. They may not. We might want to include them. We may not. We've talked about before. got to be thinking about salary range, feed or earn mileage, contract length and I think those are things that we can reserve come up with not in the announcement but later once we start interviews with that I have to move on to the policies for consideration. talk about him if there's any comments or discussion on that 51604. I was just wondering what the reasoning was behind putting in the physically part. Have we been having some confusion on that? Yes, we needed clarification. Okay. Mhm. Want to make sure that everybody understands exactly what that means and and lay it
007out and spell it out specifically so there's no doubt. Yeah. Cuz it in looking at it whenever you use your PTO or your sick leave or whatever and then say you it's there's need for overtime or whatever to to fill in for work or whatever else. The the first line in in I think right there line number four says over overtime is defined as physically worked in excess of 40 hours. Physically worked per week. And then the very next sentence says when an employee is requested to work regularly scheduled hours work over regularly scheduled hours. So there's some confusion that once you get outside of your regular schedule, would that not be considered overtime is kind of a question that's of how it is or I think we're going to have to go with whatever
008we know. Well, and that's it say actually worked or physically worked. Physically worked. Mhm. And then on the second page on line six, we defined phys what physically work does not include. Yeah. I think just making it clear so that everybody understands and is working off the same thing. There's no confusion. Is that okay with everybody how it's written? I think pretty well. Okay. Um, the other note I wanted to make, not on this policy, but on the 5.801 for the director of schools recruitment and selection. Um, line 8 where it says, well, it starts on line seven, a board member may not apply for or in any other way be considered for the position of director of schools. I thought it might behoove us to add in an interim or permanent director of schools
009to cover the interim portion of it as well. Which line? It's actually line eight where we would insert it, but it starts on line seven. a board member through a board member may not apply for or any other way be considered for the position of director of schools but we don't have any mention about an interimm so I thought it might be good to include an interim or permanent director of schools so we want to say that can apply the board member couldn't apply for either an interim or a permanent position would it be okay after um director of schools and after the little subscript two to put in parentheses interim or permanent. Yeah. Yeah, that'd be fine. I'm just wondering why are we changing this? This is a this is a directive from a
010state school association. It's it's in their policy. It's a basic standard policy that I mean we voted to override the policy, right? And it gives us the ability to do that. Six and seven does. Yeah. Right. I know we had discussed overriding the policy um for the situation right now, but were we really wanting to go ahead and completely take that out or did we want to go ahead and leave it in there and just, you know, have it used um with the expectation that you can go ahead and overwrite it? I'm just being struck too far. Yeah. It allows for what we did to be done easily. Yeah. Yeah. I mean, it gives us permission to vote, but it's kind of like, why would we ever want to say that somebody who's willing to
011serve in an interim position can't apply for the actual DOS position? I I I mean, it doesn't make any sense to me to have to have to hold a vote to say, "Okay, you can apply, too. Thank you for being interm and you can apply. [Music] So that next seven people remember you're in Florida. Mhm. Yeah. [Music] That might be something we need to add in there next week. Yeah, for next week's for the meeting. Yeah, I think it might be okay to leave that too. Yeah, I like that. I think we should leave what's struck through there and then add what Miss Stout said to the second one. That's one. Yeah. Yeah. You don't think that would put a barrier up in the one more step and a barrier in the future? Barrier hiring
012process barrier might need to be in place in the future. Yeah. I'm just not sure. I'm not sure why we'd pick somebody or any board would pick somebody to serve as an intern but wouldn't allow them to apply and it puts the board in a position to say some situation where that was named right do we know what the situation was legitimate situations or personal preference situations I know this is a standard this is a standard policy that came from the state we just so I haven't to be honest I have not looked at TSBAs. So, in TSBAS, does it actually have that line in there? It does in their sample policy. If that's in the sample, then we might as well just go ahead and leave it. And there's several districts that do use
013that. That's in the upper Cumberland. Just seems odd to me, but All right. So, adjustment to line 8 then just to say interm or permanent. Okay. looking at. Okay, we are leaving the strike. Yeah, we'll take the strike through out and leave the actual wording. Take the strike the strike through off and leave that wording. Yeah, remove the structure. Yeah, that's the only one that's changed. So, 6.202 home school. Mhm. The only thing we're asking for here is on page two, line number two, uh where it says shall changing that to may. This is allowing homeschool kids to come into the school uh just to take certain classes. We do allow them currently to participate in extracurricular activity. And this is good by Tennessee law. We don't have a problem with going from Sha to
014May on that. Okay. I can double check, but I think yes, it is good. Okay. So, how will we procedure that out? I think what we would need to do is uh establish a list of activities that uh maybe you all as well as school administration would agree on would be a list of may things and a list of shall things. Okay. That's the only thing in that one, right? Yes, sir. 6.3071. Okay. Okay. So, this has kind of been like on the back burner for oh, a couple years now. Uh we did do this uh pretty religiously before that time. And we would do it with fall sports and we would do it with spring sports. And we were doing 10%. So, at each high school, you were drug testing a 100 kids. And
015I don't have a problem with that, but it's a little bit pricey. So, um I guess one thing we would need because we do have this policy already is just whether or not you all want to reinstate it and ask if we can change the percentage maybe to 2%. And this is for any extracurricular activity. It's not just for sports. So, if a kid is in the drama club, uh if they are on the chess team, if they are in FFA, if they play basketball or baseball, any of those children, they're put in a hat and their names randomly drawn for the drug test. That's why we're asking if you all want us to keep this, can we please at least reduce it to 2%. What about the difference in cost would be overall? You're
016looking at $25 a test. So, so at 10% we were doing 100. So 2% you dropped to 20. So, you know, would we be able to drop it down to 5%. Sure. That would, you know, make it $500. I feel that if we're only testing 2%, we're really not testing. I mean, if you're taking 20 students out of all of the students that are participating in sports and extracurriculars, you're not really you're really not testing very many kids. I see that. Um, how often do we have an issue? We actually have some of this. Yeah, every year I've had maybe one or two that we re that we have sent to the TAD center for evaluation. [Music] um elementary and all the years I've been here 10 whatever 12 it's been I don't think I've
017ever had an elementary that went I've had some high school and we do sixth seventh and eighth at the elementary schools so their 2% really will be higher than the high schools obviously so so potentially we We could have missed the ones that we have caught. I would assume this policy has been out of place so long that you're pretty unless it was an elementary kid that's in high school now, you're not going to have the a double up in the high school. Change it to 6 through 12. Is it required by TWWSA or anything like that for the sports things? Is this just our policy? I'm sorry, but I couldn't answer that. I'd have to research it. I'm so sorry. School system. One reason I was asking is like Marca said that she don't
018think she's ever had an elementary school to fail it. So maybe if we moved where we're testing at to 9 through 12 that cuts down a lot of numbers and you know then we get more of a concentration of the ones that potentially even if we do move back to 5%. then we're getting a better concentration of the students that have a higher potential to fail. We do have fifth graders. Well, and and I'm I'm not saying that we don't, but I'm saying at this point, we've like Marcia is saying, we haven't had any that have failed so far. Tested positive. Yeah. Okay. At this time, we're going to take a short recession and get reass. down here. [Music] You told me to Don't remember how many were showing up. [Music] We cannot sit here
019the table. [Music] Good. Good afternoon. Hello. How's everyone? Doing good. How are you? I'm doing great. Here, Chris. Miss Tammy, they're still getting to the table. All righty. Thank you. [Music] Hi Mercy. Hello just Can you still see all the board or have we narrowed it down to just two? Um, I can just see Well, I couldn't see everybody earlier, so I can really just see three and one leg. [Music] As long as I can hear everyone and everyone can hear me, I I don't need my You can turn my face off. [Music] I [Music] can. Can you hear me now? I can hear you. [Music] Is that the only mic that we can hear? Yeah, this is the only mic that'll work. Okay, I think we're ready now. Even though I can't hear. It's
020on. It's on. Can you hear me now? No, it's on. It's on. Yeah, the light's on. I don't know. microphone doesn't seem to. So, I believe that Miss Tammy and Miss Macy, I believe you all will have to maybe change your view on your end in order to get all of the board members in here. Yeah, I'm okay. As long as they can hear me. Um, we've got one that's glad to hide, so he probably doesn't care. I think we're good. Can you Can you all hear me? Okay. Yes, ma'am. My fifth grade teacher said I had a voice that carries. I think that means I've got a big mouth. Are y'all ready or or is Chairman King going to call it to order? It is. We're in order. Go ahead. Order already. Okay. All
021right. Well, thank you. Did everyone receive the email from Macy that had the uh results of the survey and the draft brochure? Yes. Yes. Um, we took those survey results. There was 349 uh responses and we listed those in the report verbatim. Since they were submitted online, we we don't change what people say. So, those are verbatim. We also uh for the online survey ask them to complete a ranking of criteria. That's on page 54 of your uh report. From the comments made and from the ranking of those, that's how we came up with the selection criteria that's in the vacancy brochure. So, you know, there's not much we can do about the survey results. That was for you all to read and uh it was a means for the community, faculty, and staff to
022get input at the beginning of the report. Um, starting on page uh, one, we gave you the top three of the most common responses to the question of what are the good things going on and they were strong CTE programs, visible and um, involved leadership. Then turning to page two, the third one at the top was positive culture and safe caring environment. And then the top three most common responses to what are the challenges that a new director of schools would face. Number one, dysfunctional and politicized school board. Number two, low staff morale and lack of trust in leadership. Number three, budget constraints and central office overspending. And then number three when asked about we asked them also to identify the characteristics uh the three most common responses integrity and honesty approachability strong communication and
023compassionate and student centered um focus. So with that I'm going to jump over to the vacancy brochures. Did any of you all have any changes that we need to make to the vacancy brochure? Cuz based on your timeline, we're supposed to post this vacancy tomorrow. We do have some changes. You do have changes. Yes. Okay. The uh student population 68 6,829 total students. Can you say that again? 6,829. So for the the system facts under student population, uh, it needs to be increased. We've got 6,829 students. Got it. I can hear you. Thank you. Okay. And I've got a voice that carries too. Um, and I and under employees, we have um a total of,00 employees. Okay. Y'all might want to check have someone in your central office check. We took that straight from the
024department of ed's website. So you might need them to update their website as well. No, the numbers we gave you is correct. Yeah, the numbers we gave you is correct. Yeah, 1100 is is that 534 is certified. Okay, we've got those two changes. Anything else? thermal. Yeah, there was there was a thermal through 12. The district was it the district budget that you were Did you want to leave the district? It's fine. We can help and get that. Yeah, it's okay. No, I think I think everything else was good. The district budget looked a little high for what we're working on for this next year, but we weren't quite sure what all was rolled into that. So, that's fine. We'll leave that. Okay. Um, were you all good? We took this Macy, by the way,
025is our new board director of board development and staff attorney. She's been with us for about a month, and Macy's going to be assisting with searches. So, I'm sorry, Macy, I didn't introduce you, but you all love Macy as as well. Welcome. The minimum qualifications. Were y'all good with that? We took it straight from your board policy that's on the very first page. Okay. All right. Well, if that's the only two changes, Macy will uh get those uh changes made and we will post first thing in the morning. We have as the deadline of May the 30th. Once the deadline passes, TSBA will convene a screening committee. We will view we we will review all applications and select the finalists that best meet the criteria that's in your vacancy brochure. So, our job is to
026pick the top three that meet best meet the criteria that y'all have adopted. and we will bring that you'll uh turn in your timeline. We're supposed to report those finalists back to you all on June 12th. We're all good with that. Okay. And just if anybody in your district once we post this, you all can provide a link from your website as well. But if you get any calls from any candidates, you can direct them to me and we will um as a search consultant, we'll take care of that for you. So no one has to deal with those questions. Everyone that wants to apply has to apply through our online portal. So nobody needs to send their stuff to your central office or to any of you board members. They need to go to
027our website. The brochures you can see has a link that goes directly to our online portal. So we work for you all and that way you all don't have to take calls and answer questions from from candidates. We'll do that for you. Thank you. Great. Thank you. And if any of you all have any questions during the process, feel free to call me or Macy. Um, we will Macy will keep you up to date as soon as we post this on Friday. Next Friday, U. Macy will send you an email and say we have received the following applicants. That way you'll know because by law once someone submits their application for a superintendency, it is public information. So, we just go on and provide it to you because if the media calls or any citizen
028in the state and ask for it, we have to by law give it to them. So, we'll keep the board up to date on the applicants and who they are. And like I said, any point in time during this process, uh, you want to ask us a question, just feel free to give me a call at any time. Thank you. Thank you. All right. Are we good then? All right. We will be posting this in the morning. It will go out nationwide. We're part of a national organization. So with one little click of a button, it will go everywhere. So most people know to go to the state school boards association website for superintendency. So we'll keep you all in the loop. Thank you. All right. Have a good evening. You too. You too. Thank
029you. Thank you. Bye. Bye. Bye. Bye. So, Mr. King, well, Dr. Farley wasn't in here, but we'll make sure that Miss Jolly understands that anything that comes to her, she needs to go ahead and refer [Music] to her. Yep. Yeah. [Music] Are you away? [Music] the same thing. She did. She did. Thank you. I'm [Music] sorry. Awesome. The car seat. I have a lot of car seat. to work. [Music] I know. I'm good. I'm good. I'm good. [Music] We need to be locking off dates on our calendars, the interview dates that they have on the timeline for us. on our personal calendar so we know no I just wanted to remind everybody because on the timeline from TSBA they've got you know this June 16th 17th and 18th for interviews. So we need to put
030that on our calendars because those will be the days they'll be scheduling people for as well we need to set a meeting for a meeting as well. Yeah. Yes. We're going to have to yeah set some of those, but we don't know times now for interviews, but everybody just noted on their calendar, so we know it's going to be happening those days. I think we'll need to decide those. I do have a conflict on one of those days. I do know that for sure. Are you sure you don't want me to leave while you discuss this? No. Why do you have to? I just don't want anybody to be upset if I'm in here. That that anybody anywhere for the love of So talking about this extracurricular uh drug testing. Uh there is no TWSA
031mandated drug testing. The TWSA [Music] itself just talking to you. TWSSA itself does not require drug testing for high school athletes across Tennessee. This means there's no single uniform drug testing policy that applies to all TWSSAA affiliated schools. So, and I'm sure that would be now it says that we can choose to do that and create our own dressing own drug testing policy for student athletes. And if I remember, of course, I obviously was here in 12 when they established this policy. I think they wanted to make sure that it was all students that participated in extracurricular, not just athletes. Yeah. And I guess that's why while I was if we're trying to cut the numbers down, like Marshall was saying, um, we've never had an issue from elementary age students trying to save some
032money on the number of drug tests. So, my only thoughts on that would be, hey, that's twice when I've spoken that it's done that. Is it just me? It's just you. Um, my only thoughts on that is probably the last time we did this policy, we did not see the amount of vapes that we see now, and we did not see the amount of vapes that's laced with THC. Mhm. Well, and then we had a report. Was it last year that we had the report of the different age groups and where the drug use was really kind of centered around as far as that goes in sixth, seventh, and eighth grade was actually kind of high really. And I think that was probably the um the survey that we allow um our middle school kids
033to do through the drug coalition. Yes. Yes. And I think the percentage that admitted that they had tried or experimented in some way, it was kind of shocking. It was it was like, wow. I mean, not that you expect it in high school, but the numbers were not as shocking as it was when you looked at the younger the sixth grade. Mhm. Yeah. But anyway, just some thoughts for you to think of where this is concerned. going to be a total of $4,000 savings right 2% 4,000 per year I think I'd have to write the math out I can't do it in my head yeah that's okay I do the math but we're doing 200 try right now yes cuz they do 20 is it 20 how many did I say 18 it's 10% of
034the total number and like you may be in 12 different things but you're on the on the list one time Mhm. So about a hundred at each school at each of the high school, six or seven at the elementary. That's about $5,000 per year basically that it costs. If we drop to 2% it' be a,000 per year. $4,000. And at this point, every little bit helps. But just some thoughts. 10% right now currently. Yes. We're asking about total out. Yeah. And that's what he said about 2% as well. Be more, right? Yeah. Mhm. Mhm. Okay. Think we're ready to go to the director. So, the first thing that you all have is going to be the uh consolidated funding application. This is done through our federal programs. Uh we have had this approved by the
035Tennessee Department of Education. Um and I think you have like there'sund and something 200 something 200 and something pages. Yes. Yeah. So, there you go. Yeah. It wasn't printable to look at. Yeah, exactly. Not printing this to look at it. So, uh the next thing is the middle school survey results. Uh this survey was sent out. Oh, sorry. Can we ask questions? Absolutely. Yes. I was just going to ask, so with this budget, why why does it go to the Tennessee Department of Education first? Is that just to prove that that we have done everything correctly? So this has to be completed and uploaded into e- plan and that's how they they budget it and my assumption is to be to kind of check the allocations and make sure that we're staying within them within
036those allocations and they approve it first within the guidelines. Yes. So is this something that most school systems do this way or I don't think you Yeah. To my understanding this is how it is completed everywhere. I was just curious. Do it after plan. You have to do it to get in plan. But I mean, if you plan ahead, you can actually review what this is being spent on with board first before you put it in the plan. Probably you I mean you have a window in which it opens in which you have to get it submitted. Um but yeah, you could probably do that. I just don't know that it's ever been been done that way. Well, I'm just curious. So then what's the window if we want to make changes to it? Um
037that I'm not sure. I can check for you and find out. July 1st is that changing to go back to approval, right? Yes. It would have to be resubmitted again and then they would look over it and approve it. So, I guess another question I brought your attention before, you may not know the answer yet. I don't know. But you know why we switched to a direct certification instead of a 1.6 multiplier at the school level? No, I apologize. I haven't been able to get that yet, but I can I will definitely have that by tomorrow. [Music] You don't necessarily have to do that by law. I will. It's not prom because you had asked earlier and I should have had it done but then it's just been a little crazy this week. Just before
038we vote on it. Okay. Absolutely. Yeah. I might have some more questions because I haven't skim over. Yeah. So, would there be anything in our budget that we're that's still currently being reviewed and worked on and has yet to be approved by the commissioners? Would there be anything within that budget that would impact plan that we would have to resubmit for approval? No. Okay. Because this is all federal, correct? Yes. Per the guidelines of how we I need to want to but so this is used to supplement classroom. You can use it for classroom reduction, right? No, because um from my understanding when I was a principal, so that's been, you know, a little while back. Um they would no longer allow us to use to submit to try to get a classroom reduction teacher.
039That's what I was told. So I I don't think that's correct, but Okay. uh from what I've read. Okay. Or you read absolutely please. But yeah, I was told because I had tried to do that as a principal and was told that that was no longer allowable and that um the last time I had both the last time I was told it was no longer allowable. The time before that I was told that I would have to provide all of this data to prove how I needed it and why I needed it and all of that. And I I didn't do that. So the reason I asked that is because we have extra teachers on the teacher line just in case we have more students come to a school. Correct. I think we have on
040that if I'm not mistaken on that budget line besides what we have that we have checked and verified through our a lotment meetings. Uh I think there's like three to five extra four four extra budgeted which is how much on that line? Well, roughly if you $400,000. Well, not that much. I'm probably about to 250. So, what I was getting out of that is if you could do the classroom reduction with federal money, right? Take it would take off that teacher line, take those out the teacher line, right? Which would reduce our budget. Reduce our budget. But right now, everybody's where they need to be based on their numbers within the schools. Yeah. So some some of the schools are really close to being Absolutely. that's why you're holding that budget. A lot of them
041at this time of year are close because we have such a transient population and some of those areas are areas where we could actually affect outcomes with possibly affect outcomes which would approve for budget for next year. Outcomes money. Yep. So if we could put a bathroom reduction size teacher in those areas then we would already be we know we will be below the total number of students for that area and we could take that extra teacher out of the budget line and have that extra support which would be your reasoning behind having a classroom reduction teacher. But yeah if you don't care to send me that. Yeah sure. Anything else about the consolidated application? Did have a chance to look at the total amount of title one and you're saying 1.47 47 million that
042we have a lot to I guess it's off the top of my head but it's instructional school level instructional so teachers [Music] assistance instructional supplies and what you sent the other day told 887,000 so I was wondering where that difference was at and I don't know I'll have to check that's okay I'm just trying to get to and I think probably where that was is when that information was given to you all. Um that was what well you received that the night of the CTE banquet. So um it was that it was that Tuesday um after the board meeting on Thursday. So that was projected numbers and probably what's in e- plan is going to be a little bit more accurate at that point because they're a few more months out from Okay. The deadline
043that makes sense. Thank you. Uhhuh. Anything else? No. All I can think of. Okay. Anybody anything else? Okay. So, the next thing that we have is the middle school survey results. Um, I think you had given uh the directive that you all were interested in this and wanted to uh see a survey. Um, I hate sending out surveys during spring break, but unfortunately this one went out the Tuesday of spring break. It stayed open. I think for a week and this is the results that we have. Um I was really shocked we had over,00 responses. Uh typically when we ask for calendar responses you get maybe 500 600. So I was really pleased with the responses that we did get here. Um and you know uh I've been here a long time. This discussion's rolled
044around several times as some of my cohorts sitting out in the audience. Um, I've never seen it come back with 78.4% being in favor of middle school. A lot of times we always get no. So, uh, you can read the other information there. We did ask how they were affiliated with the school um, and you know what their thoughts were of benefits and then concerns that they had. Mhm. So, so yeah, I was curious how did we come up with all these questions and there be questions added to it or is this something we should guess for Mr. King? Should we go ahead and now create a committee for this? Okay. So, how the questions were arrived at um really the main my thoughts on this was the the last question. Um, do we are
045people in the community in favor of her? Yes or no? Simple question. So, you know, then you wanted to know, okay, well, how how what's your thoughts on this? Why do you think the way you do? Are you a parent or you work with the school or whatever? And then, you know, just some of the overall thoughts is what would be the benefit? We had several different um surveys that we chose from, but to me, brief is sometimes better than a three-page survey. So, and I thought this would give us somewhere to start and uh to start some conversations as to what direction you all wanted to go in. Yeah. I think getting that stakeholder committee set up, that's what we were talking about next step once we found out our Yes. It looked like
046we're going the direction of investigating. So, um, our prior director had talked about doing some internal research regarding costs, transportation, redistricting needs, that sort of thing. Um, there were some there were some other options as to how we could do it too besides using two of our current schools. Right. Right. So a lot of that was research was to be done internally and then we had talked about a stakeholder committee then that would get together and get that information cuz this one the answer to this is very specific that we use two of our schools right just asking the question do we want middle schools in general would have been a little different right because you could look at building two middle schools you could look at using two existing you could look at possibly
047using one of the high schools as a middle school. There's a lot of different options that you could use for that situation, right? So, I don't know if we need to do that or just go ahead and create the the committee and get those ideals all together. Yeah. See what the options are. So, this would be my thoughts on this for you all. And I know you didn't ask, but I'll go ahead and give you my opinion. Um, I think right now y'all have a lot on your plate anyway. getting ready to pick a director of schools. We've got to get this budget, get it under control. Um, I would suggest that you wait until after you have a new director chosen and then revisit this maybe at the July meeting. Yeah. Yeah. It's a
048good idea. Yeah. Well, we'd want them involved in setting up who's on the internal group that's going to be gathering the data for us and then also who we have been tasked with, you know, who on the board wants to be on that committee and then all of us think of somebody within our districts that could come and sit on the committee as well. And we can still use this data, but I think like Mr. Mr. Vanl said rewarding this question. Honestly, I think that uh in support number would go up if it wasn't specifically asking about modifying existing facilities. Like I think there there I think there would probably be a higher percentage of support if people weren't thinking they might lose their community elementary school to a middle school or something. Not that
049this ain't good data, but just Yeah, I just think a lot of that's going to be what our internal information shows us for the best way of doing that based on [Music] students. Yeah. Uh so the next thing is the um work session and board meeting dates for the 2526 school year. [Music] uh those kind of mirror what we um did this year. Um so um you will notice I think there the um August is a little bit different. The reason for that is um I think that's when you all have some kind of TSBA fall meeting and uh that was why that needed to be moved. So um you backed up. Yes. So that just backed everything else up. Um, and you know, again, this may change if you um have a new director
050comes in in July and you all don't want to do work sessions, but at least you've got a starting point now in case you do. I did have one question on here as far as for the May 26 work session date. I know that that could potentially be subject to change, but we would pretty much run into the same issue we're having today as far as it's a graduation day and so maybe we should look at either doing it on a different day um just to kind of, you know, we know that that is already going to be planned. So, it's pretty much packed anyway. So, yeah, that's good. Yeah, that I mean, we could potentially do it same way we did for our PSBA meeting. back it up a week. That would that clear
051the conflict? That's what I was thinking. So if you look there's 11 coordination days and then November December 12th floor. So be sure you note that. Then down there 28th school out then graduation's over. Everybody's gone pretty much. Pretty sure that's right. I don't know the date we get out of school next year. Have to look at the calendar. If we backed it up, you would have the work session on the 14th just like in August and then you would have the meeting on the 21st just like in August. Well, you leave the the board meeting itself on the That's what I was thinking. leave the board meeting and just move the work session. So, okay. So, and I get I get what you're saying and I fully understand that, but um that kind of
052jacks up agenda items and so you're getting this. Okay. But principles are getting when they have to have board item agendas turned in here. They're getting when they have to have calendars turned in here. When they're going to have to have somebody that says the pledge. I mean, you know, so and I will do whatever you all want me to do, but just a thought. It looks to me like if I've got it in my calendar, I the 2hour date is May 28th of 26. So the work session would be the week that we're running into the call. Yeah. So we can change that. So do you want to leave the board meeting on the 28th and change the work session to the 14th? Well, y'all tell us cuz you're the one that's running off
053to graduation. So, I mean, we can keep it the same week if that's better for deadlines for staff and admin to get things in for the work session and just figure we're going to need to do it a little bit earlier like we did this week or if it's too much of an overload, we can back it up. Well, I mean, we're here we're here at 3, but I just don't want to um knock any of you all out of coming or having to make adjustments to your work schedule if you have to come at 3. I'm fine at three, but I don't know about everybody else. If I put it on my calendar now, it's a whole year away. I can plan around it. Don't have people. I'll just close the doors like I
054did today. So, if we look at this calendar, the only date that we look at might be in question right now May 21st for the work session. Well, I think we can address that. Okay. one in the board meeting that you said for the fourth Thursday. Mhm. You said December, November, we stopped sign in August. And obviously that's already. [Music] So it might change this 14th for you all to vote on Thursday. Are you going to move it back away? Okay. 14. If that works for the admin and staff for getting everything in for the work session, who it falls on, Miss Diane, is that your vote on? Uh, next is the Baker's Crossroads property and you have the partial details and the map. One of the reasons this is on here, we keep getting
055asked about that property. Mhm. Um, was there an attempt to do anything with it? Well, I'm sure not. We shouldn't give it away. Oh, no. No. for us. If we need to build another school and it can be located there, I don't think we'll get property any cheaper. [Music] There is an interest. I think we could trade it to the county what they want to with a contract that says we want 40 acres and we're going to buy providing we need for school. That's what this property was purchased for. Then our population went down. We didn't need. I think that's all high school. Also, I had a question. The original purchase price was what? 2907. Yeah. Didn't hold it value very well, did it? Yeah. Jeez. Of course, the uh market value listed here, I
056think comes from a property assessor's office and it's just blank empty now. But the location the location location real estate. So if we were to consider it then, you know, we could split it, divide it, subdivide it, sell it partial at a time, or we could trade it like I just mentioned, make some deal with that by conveying to the county for partial consideration of another track if we needed somewhere. where we get a ribbon contract enforceable so we could use this as a bargaining ticket for some for some purpose just an idea I don't know that it's being looked at has the county expressed any interest in needing or wanting it that we know of it that way Mhm. Yeah. Nothing official. I don't think we're required to do anything on that discussion. Yeah.
057We didn't consider we looked at before we put it up for sale before. I think the highest we got was less than 100,000. It was. And at the last not most recent commission meeting, but the one in April, the commissioners did bring up after our preliminary budget presentation that any property that we have that we own that we may not see use for, we may want to consider looking at selling because of our budget deficit and request to them for additional funds. So that was official, but their need for it, we haven't gotten anything official. Well, they give us 2.56 million say we make them a good We'll make them a real good deal on that for a mere 2.5. One thing I' I would kind of like to see some data on before we
058talk about getting rid of it is maybe reach out to our Kland Development District. See how that neck of the woods is progressing because people aren't building houses or building subdivisions. I'm familiar with some that would probably be in a district if there was a school there. So, you know, just to see what the trend is for all the new folks coming in here. Are they settling on 70 North or Mland or, you know, I've got a small glimpse into that, but not to the extent that the development district would have just to make sure we're not shooting ourselves in the foot, right? We do. We need to take care of Yeah. Any more questions or discussions about this before we move on to um 9F? I believe we skipped 9D. Oh, I'm so sorry.
059That's okay. Budget meeting dates supposed to go back on the 17th to re represent Um, so when do you all want to get back together as a group? We need to get together and come up with what we're going to do when we board. Absolutely. I mean, I didn't know if you all wanted to get together. I mean, we already have a board meeting on the 22nd. Do you want to get together before that and that be our first meeting and begin from there? you read my mind, but I didn't know if that'd be fast enough or enough time for y'all to make the adjustments that you were going to be meeting on to make before we would get together as a group. I thought with all of us coming in for that already, it'd
060be nice to maybe do our first one then. Okay. Is everybody good with that? Say it again. So, that would be uh t or Thursday, May the 22nd before the board meeting. Would you want to do five? I'm good. What do you guys want to do? Yeah. Not doll. Are you okay? I will not be here. I'll be out of town. Okay. Mr. Cole, I can make it work. Is an hour enough time? Well, it's just kind of a starting point. Okay. Um, jump off somewhere, you know. Um, I will be at school activity. Okay. So then maybe Thursday at five is not going to work. Okay. Cool. All right. So, uh, the 19th is county commission. I think that starts at 6. If you want to meet at 4 on Monday, I could do
061that. Okay. Monday the 19th at 4. Does that look for everybody? Uh, don't think I can make that. I think I put a graduation something. Yeah. I am gone all next week for the week. Look at you. We are going on vacation. Okay. Sorry. I won't ask again. You good, Mr. Pinkle? Yes. Mr. Nichols, you good? Mr. Nicole, you good? The 19th. That's on the 19th. Yep. Okay. Okay. So the 19th at 4 and we might have some projections and some thoughts of what we will have ready to go. We will try our best to have everything you need that we're thinking of by then. Okay. Um do we need to pick a follow-up date too? And I'm just saying that because I know everybody's busy. So the sooner we get it on the calendar.
062Yeah, it's an understatement. Better. Okay. So then next the next week would be uh Memorial Day week, but um Tuesday the 27th or Thursday the 29th. Yes. 29th is out for me. Tuesday the 27th. Mr. Matthews, I don't think I can make on my calendar. I'm looking at it's the 8th grade graduation at North on the 27th. 27th. I think that's Huh. So that's the 20th. Because Tuesday is the admin day and then Wednesday is the 10:00 dismissal. So there's no something on the 27th. I put it in wrong. It's the 20th. Mr. Cole, would you be good with the 27th? Yes. missed out. I've got a conflict. Um I'm available after 5:30, but I mean I can What would you all want? Scoot in a little. I mean, if you all start at 5,
063I can scoot in after or you know, whatever works for the majority. I'll work with that. Um, you want to meet on the 27th at 5? I'm done. 27th at 5. Mr. Van Winkle. Yes, I'm good. Mr. You're going to be back in town by that week. Okay. So, budget meeting on the 27th at 5. That's budget meeting number two. Got it. Okay. So, can we just leave it at that for right now and then be positive that we get everything we need resolved by then? That's good. [Music] Okay. So, next is um high school and middle school sports equality. And boy, doesn't that sound like a mouthful? So, what this is is I had some um community people reach out regarding the sports programs uh that are offered at Cumberland County High School and
064Cumberland through the Cumberland County Middle School as well as um Stone Memorial High School and Stone Memorial Middle School. So, I just wanted to share this with you tonight. I don't, you know, just make you aware that there are some differences and you can see what the differences are. Um, so, uh, Cumberland County High School does not have, um, archery. They do not have a dance team, nor do they have esports that's offered at Stone Memorial. Um, and then, uh, if you look at Stone Memorial Middle School, they do not have a, um, well, volleyball has been added. It was not on the other one. Uh, and it's the same for middle school. They offer archery, cheerleading, fishing, and wrestling is not offered at CCHS for middle school. But all middle school can compete in
065wrestling at Stone though, right? But that's not listed on my paper because, and why I say that is because golf, there's apparently only one middle school golf team and it's countywide. And then uh there's only one tennis team and it's countywide. And I was told today that that's because we did not have uh enough participation to have two. But I think now we may have enough participation to have two. So I think that's something we need to look into. And I think that we probably need to really look at getting archery at CCHS. And I know one thing that you would have I know you're going to have supplements when you add these, but we already have uh money in that budget line. um because that's also not only is that where the supplements come
066out of, but that's also where your um ball game duty money comes from and we have money in that line and the supplements are not going to be that great. My concern would be some of your uh equipment to start up with, but you can do the archery and the school grants and you can do Middle Tennessee grants and volunteer electric and they could also apply for charitable fund that will be coming out in August. But I don't know about wrestling. It wasn't listed any other way. So, I guess I'm a little bit more familiar with archery than I am some of the other sports just because my daughter plays or does archery and stuff like that. And I know that for startup cost on for all of our archery teams, have we supported them
067in the past in doing that? Because I know one of the reasons that North has been struggling this last year at at getting theirs going is the startup cost of getting their archery team getting the stuff they need to do that. And I know one way that they've been doing it is through fundraisers and things like that. So, and I wasn't implying that it was the responsibility of the board to get that started. I just think that will be a concern for the sport period. Yeah. Start. So, and you know, they may be able to get some support from uh some of the feeder schools that have it in their school. So, what needs to be done as far as from the board's perspective to support having this equality? I guess kind of what I
068Well, you know, I don't I don't know if if you all need to um vote to allow to make sure that everybody has the same opportunities if they have if they have the interest. So I think with archery it's I know it's just been a matter of having the interest and coach available to get the program started. Yeah. Um because you have to go through the NASP classes and all that stuff to to be able to start, you know, to and you've got to teach like your school has to teach 10 hours of of NASP. and see those requirements. If that's something that you all would like to see happen at CCHS, that would be something we would need to get addressed this summer with the PE teachers. Yes. That we'd need to make sure
069that they had that training. Yeah. So if if these programs are offered at one school and not the other, I mean that's not really in our control is that's more like a personnel thing like Well, so on this one page um um it has that there was no support from the district to split them. Split what? From the team. So there's where was that golf? Is that what you're talking about? And that was because they didn't have enough participation. You said I think that's why. Uh but I think that has since changed. But this says that has been a request for 3 years now. I have never heard that that was a request myself and I've been here, but I haven't been probably this close to it. I don't I don't think the district's had
070any say in that. Okay. So, I think it's just, hey, you know, we need to put a coach in place and say, hey, we're starting a team. Right. There's no there'd probably be no start up for golf or tennis, either one. Golf courses, right? Know how we have any I don't think we need to vote to allow that. I think we already have the supplements in the budget. Supplement correct. So in the budget so I can handle this then. Yeah, I think so. Okay. Well, I can get it done. Uh we do have a request of funds. I know you can't vote on it tonight, but we do have a request of funds. Um this is the money that is uh that you pay for nationals and it's a $1,500 maximum. Um, I think you
071have in your budget for five and this is the second one that it has asked for this year. Mhm. So, I was trying to figure out exactly are they asking for the hotel amount? Yeah. Are they asking for the total cost for the hotel accommodation? And did you talk to anybody? Oh, I've asked three times to get clarification and haven't been able to. Yeah, we need to get a dollar amount on there so we know cuz you know they're saying that the donations and the player well whatever and the player fee was 100% self-funded and the parents paid for the food and the accommodations. They're showing they raised more than the expenses on that line. So, is that after the parents took care of, you know, that that's the expenses minus what the parents paid
072for? And that would be my assumption. And then there's really no clarification there. It says that they had nine archers going and they were wanting three hotel rooms. Yeah. My assumption would be uh that they're wanting reimbursement for the hotels. Mhm. That's Well, they had three nights. It didn't say how many that they had per room. Oh, they had the date number of days they went, but I think it was two nights. They three days. I'll get clarification before you all have to vote on this. Yeah. Thank you. Thank you. They had they had a lot of students go to the National Archery Competition, didn't they? Is this This is Stone Memorial. Mhm. This is Stone Memorial. Yeah. And they're fixing to have some go to world. Yes. I think we had that same on
073the last request there was they had to correct the amount that they were asking for. So not being clear on exactly what they're asking for. Yeah. We have the same we have the same issue with fundraising request forms. We're working on that as well. 843 is the biggest amount on there. So that was my assumption. But you know if they're wanting more they need to specify, right? Remind me that policy again. Is it It's up to 1500 1500 per require. Uhhuh. Maximum maximum of 25% up to up to$1,500. That would be $2,000. Yeah. You usually the 1500 is the less of the two when they go off to these events. Any other questions about that? Okay. So, next is the positive action program memorandum of understand or agreement and this is between um the school
074system and uh volunteer behavioral health. they come in some of the schools and and do some things and this is it didn't the only thing that changed in this from this year to last year was uh the HIPPA requirements have changed and they updated that in this policy or in this uh agreement and that's all that had changed. Okay. And then you have your calendars and your newsletters uh personnel reports sublist they are having another training Um and we uh and then you have the warm body counts and then we have uh chief financial officer's report. She needs a microphone. Yeah. Miss Diane, do we have a microphone for her? [Music] Uh-uh. Well, the year is almost over. We've almost made it. Um, yay. Yay. Amen. Uh through the end of April, we had revenues
075of 63,820,41.93. So we're getting pretty close on the amount of revenue that we have projected for the year. As far as expenditures, we had 57,220,23771. Now, keep in mind this next month is going to hit this line hard because we've started some of our big projects. We actually opened the bids for the roof at Brown, which actually came in about $20,000 under what we projected, which is always good. But that'll be starting. We'll be starting our fire alarms. We'll be starting the uh electrical at Martin. So, it's going to take a big hit in the next two months. And just remember, I know I've said this over and over, but people always get a little shocked. No TISA payment in May. Mhm. We have a lot going out and nothing coming in. That would be
076correct. It's a nice way to put that sales tax report. Unfortunately, we were below budget again. Um I was in the uh finance office today. She's hoping that this trend will turn around and we won't eat up all the money that we made ahead beginning of the year, but hopefully we will come in at least at budget. Our first budget amendment is just a cleanup amendment for our gear up grant. Just moving some money around there. Now it likes you. What is that? Is that me? Is there any questions on the gear up grant? Okay, this next one, I'll confess I got some bad advice. I made a mistake when I did some recording on some of our bonus payments. So, this is just me turning it around and putting it where it should have
077been originally. I should not have used the um specific accounts at the schools and so forth basically because it was the bonus payment. So, we corrected all of that. Oh, you were overthor. All that work that you had to go back on. The next one, this is just a cleanup amendment for our special education department for the end of the year. And then this one is where I recorded our expenditures for summer school. Basically, what we have to do is that we're not saying we're going to spend this much. This is the state actually gave us a little bit more money, but this is what we project we're going to spend cuz we've got to get this in the budget so we can start hiring people and they can be paid in June. And there
078again, we've talked about this before. Fund balance looks really good right now. It probably won't look this good in a couple of [Music] months. Any questions? And also one other thing, I did go to the bid opening for the football field at SMHS, but I have not had time to review them. But we did get two bids. [Music] Okay. Those bids the bids you're talking about is for what we're currently doing. Yes. Okay. I got you. It's not. Yeah. This is just for the side. Okay. And drainage. Well, not redoing it, but just for not those corner drains that we were talking. Okay. All right. That would have been taken care of. We did that. Okay. Good. It's a muddy mess right now. Oh, yeah. Bermuda growing up out there already. Isn't it good? Oh,
079it's muddy. It's muddy. Yeah, we've had so much rain. Every field is muddy. Speaking of graduation, uh tonight CCHS is inside. If any board member wants to go, I do have tickets to give to you. Uh and Dr. Callahan has reserved parking. Um, it parking will be across from the big jet out front and there's cones in the spot. So, if you're interested, just volume. Yeah, it's crazy. I don't know why it does that to me. You did one to spray. Yeah. So, yeah. Tada. I'll start doing that. Um, and then the next thing is Oh, that's you, not me. Sorry. I'm done. Next is the consent agenda. Y'all look at those. You have any questions about [Music] Good. Oh, is there anything else? We timed perfectly for our at 4:30. We did. There's nothing
080else. We'll journ. [Music]