001Next item is the community comments. We've got two signed up somewhere. Here it is. First one is Craig Clark. Diane, are we following tonight? I am. Yes. Now. Okay. My name is Craig Clark and I live at 2266 Highway 68, uh, District 3. Uh, and, uh, I'm going to talk about the budget. The proceeding boards have done you no favors regarding the budget process that you are now engaged with. You have inherited an unjustifiable salary and benefit scale that now has state required target minimums at certain teacher levels and it constitutes 85% of your budget. The previous board hid the last budget from the county using a committee system that did not provide for public deliberations and did not even begin work until after the deadline for delivery to the county. The committee did not
002reveal the budget to the board of commission board or the commission until it was too late to change. Now, it's found that the budget cut into the minimum fund balance. So, the state controller advised the county to restrict the general purpose school fund to maintain no less than two months of operating revenue as minimum. Director Steppp did an outstanding job over the last period to work to mend fences with the county commission, local businesses, community groups, and the public at large. Five members of this board foolishly conspired to refuse to renew a contract with director Steph and alienated all of these groups. Since that has been done, these groups expect that this board salvage this school district for the children, parents, and taxpayers in the county. The time for hidden agendas is over. You need
003to unify, prioritize all expenditures in the district to get the most critical items funded until the money runs out. No one knows what the federal funding landscape will be. That also means the state funding is unclear. You must make the best use of the funds that you have and your priorities in order to make use of whatever monies appear. You need to pull up your big people pants and get to work. Good job, Greg. Thank you. My luck. Okay, you didn't have time. Thank you, Mr. Next is Aaron Jackson. I'm Aaron Jackson. address 137 Coward Lane 38572. I've just recently moved there. Um, this is my first time doing this and I can imagine being in your shoes as a teacher when I hear like there's a parent that would like to meet with you
004in the office. Please know that I am coming very respectfully and very like I just came to listen first, but I wanted my name on the list uh to be able to question or comment at the end. To be honest, I didn't know exactly how this would work. So, since I'm up first, um, uh, I understand as well that you all have not all been on the board for a long time. So, you're put in a situation that you did not necessarily create. Um, and uh, so I'm would like to speak about the possibility of um, changing teacher benefits to help fix the budget. Um, I did listen to the the session on Tuesday night. Uh, I'm a little nervous. Sorry. Um just in speaking with some teachers, um I'm a voice to come and
005share some some concerns with you. Um the the scale that was put up, the 1 to5 scale, uh I did hear it said that because salary was the number one choice and medical benefits were number two, then teachers value their salary over benefits. Um to to be fair, uh there was no context for what that would be used for. And we had to pick 1 2 3 4 5. if we couldn't list two things as one. Um, many many teachers struggled with, you know, well, of course I want medical benefits, but of course we need a salary. Um, it's money in pocket. That's the bottom line is money in pocket. Um, one teacher that I spoke with, um, or I got the information from her. I didn't speak with her, but uh uh going with
006a 2% raise with the family that she has, if she were to opt to keep the premier package, which many need to because if you pay more at the doctor down the road, you're still losing more money and she would actually be taking a pay cut with the raise and the benefit change. Um, also compared to other counties, I know in the past that our negotiations team gave up raises in order to increase our medical package to be kind of an enticement to new teachers. And um, if that goes away and our pay scale is also a bit lower, then I'm worried for our kids. What kind of caliber teachers are we going to be attracting in the future? Um, I know that this is a quick and easy fix because I know a lot
007of money goes to the benefits. I do know that and I recognize that and I know that in private sectors they would pay more for insurance, but their salaries are probably also more and they probably spend less money out of pocket to make their jobs run. And I know teachers aren't required to do that, but most of us do because we have scores and we love the kids and um we just want to do a really good job for them. And so um it just feels like it's quick and easy, but it's not necessarily right. And it just hurts because our profession is often times underappreciated. And um sorry, I have a lot of nerves right now. You're doing just fine. I'm not trying to manipulate or anything. I just um All right. It's uh
008it's just a really hard pill to swallow to kind of think that we'll be paying for our own raise down the road when we go to doctors and have higher co-pays or have deductibles that are higher. um especially for those with multiple children in the home. So um I would just I would just love for you to keep those things in mind. Thank you. Thank you so much. Thank you very much. Did she say where she teaches? Where I was just asking where you teach good school. Well, they're all good schools. Yeah. Okay. So, the next item is number seven, discussion for possible need for an interim director of schools. I think after we've looked here, talked about it once already, we saw what process might be, may take some time. Our current director could
009leave it any time. And if he did, we have to have a interim in place. We can't go a day without a director, right? So, we need to be thinking about that, be prepared to come up with a suggestion to appoint someone who's highly qualified to take that position till we get through the process. So, we do applications with that. I mean, do they apply or how does that work? Or we just choose one or how we want it to. How we want it to. That's what we need to discuss right now. How you want to go with that? I think everybody knows it's possibility coming up soon. Mhm. At least by June 30th. Mhm. And if we got busy today, we might be pressed to get to June 30 to go through the regular
010process to get someone permanent. So the interim would be there until the permanent. Mhm. So, if we're needing to have an interim candidate on deck, so to speak, I guess the first part would be obviously laying out the qualifications for an interim, but out of those that are qualified for that, what would be wrong with having them email you as the chairman to show their interest? They could do that. I think internally we we should s see who's interested first. Yes. I think we've got several that are eligible, highly qualified people. So I think we could put out a interest survey for that like you say and have them send it to me or however you want it to do. Got other ideas. Oh, it sounds like a good start. Find out who's interested first.
011Is that is that done with a systemwide email or how how would we notify that? I think that would be the best, don't you? Yeah. There's also just on on the interim part, there's also a section in our in our we've got a policy about it that if we place the interim director that they can't apply for the director's spot or whatever, do we need to kind of adjust that to allow for whoever the interim might be the opportunity to also apply for the directorship? We could. Why does the policy state that? I think it was made some time back. There was some concern that the board didn't want board members applying. It It does say that you can change it by majority vote though in that policy. We could change the policy or we
012can just gives you the option. the board. If if it doesn't make sense, it might be better to if it doesn't make sense long term, it might be better to just change it this juncture rather than just voting to do something different than the policy. You think it was put in place to provide just so that candidates knew knew that it could go either way and the board could vote to allow them to have an opportunity to apply. If we get an interview and he's doing he or she is doing a great job, why wouldn't we want them? somebody that we're that would be considered anyway. Yeah. It it reads that the board can by majority vote allow that person to apply. Oh, okay. Are we able to go ahead and send out an email
013um tomorrow on the interim? Mhm. To gauge interest? I think so. Okay. Maybe this afternoon. Okay. Since tomorrow's Oh, that's right. Yes. Do we have to make a motion to do that or we just No, we just we just agree to do that. Okay. Um as far as making a policy change, you know, that takes time. Have to do it. Put it on the Yeah. Go and do it and do a first and second read. Mhm. Yeah. So, something we want to look at long term. Yeah. We just need to go ahead and vote to at some point maybe next week or whatever during the meeting to allow for them to be able to apply, right? Since that's what the policy states now, we need to put that on to vote for it next week
014or against it, however. But yeah, that's why I'm saying if we're going to get an interim picked anytime soon. Yeah, we might get the full process done to get a regular full do before we got the policy change. Yeah, because they may not want to apply for the or be an interim if they don't have the opportunity. Right. Right. I know that's happened before. Thank you. So, we we need an interest email that says anyone interested in interim position for director of schools, please let us know. They would email you. anybody who meets the qualifications. Do we have a listification qualification list or Well, there's the job we've got the job description, right? So, that's out there. So, they would need to meet the requirements of the job description. And of course, that's on there
015for us to vote for the modification, but still the old one has all the basic things we would need for the inter. So most of the rest of this work session is going to be about the upcoming agenda twos. We're not voting on things tonight, but if going to talk about what we're going to vote, okay, would we be able to go ahead and then put the policy um on the agenda then to be next week to go ahead and review either review it um bring it for discussion whatever to go ahead and change. Yeah, we can do that. We could Yeah, we could put on for first review and I don't know the first and second. It's um five 5.801. Yeah, thank you. So, can you clarify? It's already on that meeting. Where exactly
016do you want how do you already um meeting? Um, well, if it's on there, then let me give Well, I think the policy needs to then be right there with it then, too. So, I think if somebody internal wants to wants to be uh considered for that, they could they could say in the email that if I am considered, I would still like to be considered for their full-time position. Absolutely. Yeah. Um Diane, I would go ahead and put the policy then right around um those two items on the agenda. I guess after the first one. Does that make sense? I can't remember. Remember Mr. King? I'm looking that may be looked at. I haven't I would assume at the end of the first and second meetings. No. Well, really to start working on the
017change of the policy, it would need to wait till the next month anyway to we could we can do it in the same meeting. We can we can pull it up and change and then it would have to go to a first and second reading, but we could work on that change if we're already in that frame of mind to be able to we could make that recommendation right now if we wanted to and then it could be on for the first reading. Can we do that since how it wasn't on the agenda? I just I didn't know. We'll put it on the agenda for the 24th to discuss and decide. Okay. That's what I was wondering. Yeah. I just figured it kind of went under number seven for the for the interim piece. So,
018okay. That was just my thought, but I thought I had I can work with that, but I don't the one for the 24th. Okay. So, I'm looking at this policy right now and the way it says it does say the board expressly permits such an inclusion in the selection procedure. So, we can simply override this by majority vote at that time. But if this policy was put in place for a specific reason, we may want to cite that reason and add to it that anybody that's holding a seat on the board cannot I think it should be cannot hold any county school. I I think that's it may be in state schoolboard policy too. It's it's similar. It actually uh if you go look at the the Tennessee state school board policy, it's uh it's
019got something similar to that. No, this is position. Miss Diane, you have it on the school. Yeah. Yes. Number 11. Discussion for possible need for interim direct director. Yeah. For next Thursday. It it also this the statement says internal candidates would not be considered for the director's position unless the board majority of the board approves it. just there's there's a way to do it in in the policy. We can consider changing the policy. I need to put the policy on the agenda for that. TSBA probably has a recommended policy for that as well, right? We do. Yeah. I think an example of that is so we could get their sample policy. Yeah. While someone like me is qualified, I am not interested at all. under any circumstance. Amen. Well, you're still on the board, so
020you can't apply anyway. You can't. That's what I'm saying. Before the policy, you had to resign your seat. Yeah. Oh, well. Even apply. Well, that would make sense. Uhhuh. Yeah. Yeah. Okay. I think that's for any position in the district. The policy. Yes. For the other job, you have to resign before you can apply. So, it's in there. Just not on that particular policy policy. Do you ever Okay. So, we're going to put that on the 20. It's on there. So, we'll address the changes on the 24th and get the sample policy from TSBA. See how there I think we've got that. Just look online at their policy. 01. I think it's there. So, let me get back to where we're supposed to be right now. Got too much in my notebook. So, in looking
021at that again, we'll we'll talk about it and make decisions if we need to on the 24th. You have other questions or discussions for now? Are we going to put a deadline for people to um respond to the email for the the interm cut off time? Wednesday. Yeah, Wednesday would be good be quick, but that's a that's a week. Mhm. So, with the holiday in there, I think most people are tending right now. So let's say Tuesday. Yeah. Wednesday. So be real fast. Do that between now and Wednesday the 23rd. If they don't, I guess they can come running on the 24th. Say, "Wait a minute. Wait a minute. Okay. Anything else under topic seven that you can think of? I don't have anything. Do you have anything? Anything else under topic seven? I'm good.
022A question on that. If you know we say that the policy has to uh the person if they are in house they have to quit their job um and then take the interim. Do we have to fill their job right away or they wouldn't have to. Just board members. Board members are the only ones that would have to resign their position if they were going to apply. Yeah, because I don't think that many people would want to give up position. No, we don't want any resations at all. Okay. If there's nothing else on that item eight, first and second reading. the second reading on the director of school's job description. We made some changes last month. Mhm. They're in blue up there. They've been distributed. So, we're going to vote on those again on the
02324th. Okay. You have any additions or discussions between now and then? No, no, I think it looks good for now unless we get anything else from TSBA as we go along. So, we will, like I said, we're going through basically the agenda for the 24th. So, that will be on there. There's anything to talk about now would be a good time. Next thing would be the science book, science textbook adoption. Anyone have anything they want to discuss about that? Do you? No. Go to the next item. request for fund for the Crab Orchard Elementary Archery Nationals. I think we got that look at the packet as an attachment. Okay. Got a letter calendar options after the text maybe or did we get a final decision on the calendar survey? Are we looking that as looking
024at that as two different schools? uh requesting that or as one request for both schools? One request for both combined. We will come back to the calendars in just a minute. Okay. So, we've got that request. Y'all don't looked at it. I have. It's there. The letter's there. They go in May the 8th through the 10th to Louisville, Kentucky for the Nationals. They're asking for assistance. Yes, under the policy problem I have with it. I don't see the amount that we're considering. So, it looks to me like it's a fair thing and depending on how far they go, it's a variable. I may be wrong on that, but like if they continue to do well, it might lead to more nights. Well, they're they're going from state to nationals. when they get to the national.
025This is a national competition, right? I think it turns into a worldwide one, but for now it's national and they haven't gone yet, so they don't know exactly how much they've spent. They have been fundraising. Mhm. And it could be quite a bit, could be not quite a bit. If we use the policy, we go with the 25% of the total up to,500 and we kind of need to see those receipts as part of policy. Kind of like a reimbursement. There's more to know about that. Between now and Thursday of next week, we will have Are they needing this before they go or are they asking for this as a reimbursement? Last year she asked for it prior to the same reason she got it. So they're needing it to go. Mhm. Need is going
026to work. I don't know. Okay. They're requesting it before they go. I don't I don't know. I don't know. I just know last year she asked before and I'm assuming she know the same. So, do we need to have them come back to us with the dollar amount then? Yeah. Thank and she has confirmed she's asking for the full 1,500 that the board would allow to give her if they choose to do so. It's showing 40 40 students. Yeah. 40 approximate room cost of $150 to $200 a night. Mhm. So that food to a room that's 10 rooms. That's 1,500. Yeah. Mhm. Is so I'm sure they'll have the receipts. They also have three volunteer coaches. Okay. Yeah. Parents. Parents. Yep. And then transportation and whatever. Yeah. So I think they can meet that threshold
027of 1500. We need to be ready to look at that. we can get more information that we need between now and then. We can. So then back to calendar options. Oh, which one do you like, Miss Bray? This wasn't me this year. I passed this right on. Oh, you passed it on over, didn't you? The delegator two options there that have pretty much an equal split. They do. Yeah. It's like 4/10 of the point between who is a little bit more. We're not, but we're deciding on this, are we? We're not deciding tonight. No, but I mean, we will. Okay. So, we're looking at what we've got to decide on maybe to save some time at the meeting, have our minds figured out. When you look at these two options, there's basically two differences. The
028first one, option A there starts in August the 3. It has the other dates that the second one at the bottom there 3B starts in July. Am I right about that, Miss Dan? Yes, sir. Miss starts like the I was going to refer you to Miss Scott where she's at. I don't think I think it starts on the 29th of July. It does. It's showing the 29th convocation day. Mhm. I think just a few small differences in the days throughout the year, but not that many day wise more so than what I call spring break. So, the positives for the top one is it starts later in the summer's longer and cost savings on air conditioning for a week. There you go. That is true. Then on the bottom one, I think it's starts sooner,
029but there's more breaks in there. Day here, day there. Can you scroll up to the option three? That one. Oh, and it's pretty much split. Yeah. The one of the biggest differences I see, especially from my district, is with option three, um, it's more days of fighting 127 yard sale traffic. This is true. Yes. Yep. Y then the option A. So option A they're only fighting it is it two days or option one I think they're only fighting it two days. Yeah. And it's not first week of August. I know. I didn't know if you had an exact date in August what that date was. Yeah. 56 and seven. Yeah. Okay. So they would only be going a half a day on Wednesday there and Friday. I know for North and Homestead both having to
030fight that traffic any day and not having to fight that traffic is a good day. Yeah. Regardless of where you're from. Yeah. Yeah. Every day. Yeah. Regardless of it's it's horrible either way. So just drive it. So those are things to look at and check with. You can do it before we vote next week. Okay. It's that's quite amazing how evenly split the same. Yeah, there's really usually not much discussion about the calendar. There's usually pretty clear. Yeah, the year I was on it, it was like there you go. Well, the the other differences are the November the whole week of Thanksgiving and then for what? Sorry, option A. No, sorry. Option three is the whole week of Thanksgiving and then tying spring break into um Easter and Good Friday. Um those are the other
031big ones for option B. But option A, I like option A better with the whole fact that you're not fighting uh the 127 sale as much, right? Keep in mind this is for not this coming year. It's for the next year 2016. Yeah. But the yard sale is going to happen, right? It keeps happening. Unfortunately, every year every year it's not going away. So, and then if you need to check some more with your people, your districts, what they thinking, which side they're on. 50/50. Y maybe at each location. I don't know. So, on both calendars, they're going on Memorial Day. Mhm. That's what I was looking at. if there was any difference in the end date. What was that? They're gone on Memorial Day. Both calendars. Yeah. The 28th would be the last day,
032but it's abbreviated with one of them being a little more condensed and not having the longer breaks. Does that the 31st? They're at the 28th. Oh, it is the 31st. Okay. I was wondering. Okay. Sorry. Does that take away some issues with um makeup days if we run into inclement weather where we max out? Is it better to go with a calendar that has like a little more of that vacation time built in where we can it is extended is where you get your the kids go longer. Well, we had different options to look at. We had talked about holidays this last time. We had talked about days going longer. So, um, they already have time built in before the day and in the afternoon to make up those 13 days regardless. No, I'm talking
033about if we go over those 13 days. We almost did this year and we had to look at are we going to build more time into the day and make it longer holidays away Saturday. So, if we've got a calendar that has less holiday time cuz we start a little bit later. That was the only thing I was thinking regarding inclement weather days. If we run over that like we we did this year actually without an exception. So like the calendar with the longer vacation times gives us more flexibility should we need to make that up? Is that my following correct? That that's what I was Yeah, that was my thought process. Obviously I wasn't stating it very clearly. I get what you're saying. Yeah. Yeah. because you were pointing out the whole week, Elizabeth,
034versus just Thanksgiving and you know, some things like that. Both of them have that though, don't they? No. Option three gives the full week for Thanksgiving. The other one only gives Wednesday, Thursday, Friday, I believe. Cuz we start later. So that's that's where we're taking the hit basically. Either way, if we change that cause those days, it's going to upset schedules for everybody. Mhm. Just less days built into the year. Yeah. really missed any schools by Thanksgiving or Christmas. So all of those days being able to use those to make up would be gone anyways. Knock on wood. Never know around here. That's true. Starting in July just it kind of start. I don't know. Yeah, I know it's only 3 days but it's it's more than 3 days when you're a teacher and you're
035That's correct. Ready. Yeah. Cuz 85 is what? First full day of school. Doesn't take much more to get a full year schedule. No, it don't. We're already going after Memorial Day this year. I don't like that more so than I'm starting things up. Okay. The legislature changed it back to 160 go. That's much better. It's a much better schedule at 160. I think all the kids agreed to it would Yes. I remember teaching and we got August off. We didn't start until September. Ah yes. Oh yeah. I I remember that too when I was a student, but we didn't have as many holidays during the year. Days during the year either. Yeah. We had the work days, but we had to work them in the summertime at our time. Okay. All right. So, next the
036chief financial officer's report, Mr. Bre. Well, the revenues year to date is 57,175,484. expenditures is 50,187,5. Now, like I reminded you last time, remember there will be no TISA payment in May. Mhm. And another little thing I need to make you aware of, and I hope not get into the accounting weeds here too much, but in the month of June, our folks that do not work a full 260day calendar, basically there's going to be an extra month of payroll dropped in June. So this number is going to come much more in line once June gets here because they put that payroll that those folks will receive in July into June because that work has already been performed in this school year. So June is going to look really wonky. So I'm just giving you a
037heads up before we get there that that's why it's the way that it is. Okay, Miss Bray. Yes. Um, just out of curiosity, and that doesn't it doesn't tie in specifically with this, but could we get if not at this meeting, but for before our next meeting where we are on the board funds for year to date? Mhm. Just the board. Yeah, just the board funds for year to date. Just um Well, I know we still Let's see. We we don't July will be July will be in the new budget year. So we don't have any other board expenses that I can think of in this remaining budget year. So it would just be what what would what do we have left? Yeah, I know. Okay. She's already got it. Bear with me. Board of
038Education. Looks like right now you still have funds available of 361,50521. Uh now they have not drawn apparently any of you good folks's salaries yet and then they will true up the trustees commission so we would need to allow for that. But now that was as of the end of March. Okay. How much was that again? $361,5521 still available. But like I said, now they've not tred up the trustee commission that we pay them. So that usually runs at least 200,000 a month. So you just need to keep that. This is as of the end of March. Okay. So on projection, it should even out. We're going to be close. We're going to be close. There's not going to be much left. Okay. The only reason I was I'm kicking that around in my head
039is if we're talking about TSBA with the director service cost associated with that. I was thinking if we had some left in that fund, that might be a place if we chose to solicit their services that we might have some funds remaining. Well, now I will share this with you. Uh, I had originally budgeted because I had been told that our uh, internal school audit was going to go up, but with everything we had to do with that, getting a new auditor, I negotiated that down to the original price. So, you got $9,000. Okay. Good job negotiating that. Thank you. Bray was on. He was knitting. I told him that's all. He probably knows better. Now he does. Now he does. Okay. Thank you. Hopefully he's got more to do tonight than look at us.
040Sales tax. We're still running ahead for the year. However, um it was below budget. Now remember what we're looking at here are your January cash register sales and it was as we all know January wasn't the best weather month that we've had. So hopefully um that probably attributed to that but we are still running ahead for the year. I surveyed the polar bears they liked it. Looks like our special education department's got a couple of budget amendments. Um, this is just some monies that they need to move around to finish up the year in their preschool grant. I think the next one is our baby birds. Basically the same thing, just moving some funds to offset some deficits and shortfalls in some accounts. And again, this number looks really big and really good right now,
041but hold on. It's about to change. So, don't get excited and think we've got a lot of money in the bank available because it is going to take a hit here in the next two months. Mhm. So, are we able to get um I guess a more accurate fund balance um with those expenditures that like projected are projected to be coming out so we actually know what the balance is. I could do it that way if you would like. I was just making it the accountant in me wants it to match what the other forms that I'm and that's fine. I don't mind this, but I also wouldn't mind seeing what the true number is. Um, with like when are you wanting to get through? Like are you want to take the capital projects out
042that payroll out or whatever is going to be coming out of it near the end of the year. Mhm. Okay. So, what we know what is going to be at the end of the year. Okay. Then items that are going to be in the consent agenda reports or not field trip listed there. Anyone have any questions about those requests? in the agreements mostly for pictures I think in school. Yeah. Yeah. And there's a grant for CCHS. Awesome. Is it 100% grant or is it a cost share? I think it's 100%. Wow, that's awesome. Mhm. I don't think we have it yet. This is just his request to apply. Mhm. For that one. Yeah. Be very good to get anytime a teacher can apply for extra money is a good thing. Yeah. Well, this is a
043great area for them to be training in. needed. Okay. So then there there's two schoolwide fundraisers listed there. Then there's retired inventory. They put me on the top. No, we need you. Can't go yet. And there's one overnight for Stone Memorial FFA. Then the next item I want to discuss requests for special committees, two in particular to get these cleaned up and taken care of and figured out. like to see a special committee for us evaluation boe same thing get those finished up and done so we know what we're doing for June then we also need a salary and benefits look at future and multi-year planning like start one for that it's good if anybody's interested in being on those one or the other or neither let me know by email please. Okay. And the
044um once we once you make the determination on the committee members then the board will determine what sort of tasks we're going to assign to the committee. Yeah. That'll be in the the motion to create the committee so that we know specifically what we're doing looking for timelines to turn it in. Mhm. Now, the DOS valuation, is that included with the TSBA? Um, or is that the there's an option for us to include it if we go with one of the packages. Um, then there's an additional cost of 1,500 for them to come in, work on it with us, rather than the 2,000 that they normally charge. So, it's discounted if we do it in conjunction. We do plan with the packages, okay? which um you know this I think I recommended that at a
045prior meeting because in his past history this board's really struggled with that and I don't think there's a good setup for communicating between the board and our employee and something like that could ensure that we start off the right foot and that there's a good communication process set up with our employee going forward. Something to consider. So there's been a lot of work done, but there's more that needs to be done so we can get to a point with it. So communication on that needs to take place in a in a meeting, right? Yeah. So we set a committee to do that, right? They can come back, tell us what to do. Yeah. We can vote on There's like you said, there's a huge chunk of it done, you know, and we've asked for feedback.
046Um, and you had some that I've never seen, but I haven't we haven't heard any feedback from anybody else. I don't know if you remember or not, but I requested a committee on that, too. Yeah. Quite a while back. So, yeah. So, um, we can launch from what we've got, but then we can also, if we're going to, if we decide we're going to use TSBA, we can just work with them on what we've got, too. So, I just feel like everything they provide is very generic and we need to drill down to make it more specific to our district. I think because we've worked with them on the hiring process, you know, you doing this in conjunction with the hiring process, they've got all of our requirements for what we want. They've gone through
047the process with us. So with that service, I don't know if I would just do it out of the blue to your point, but with going through the entire process with them, I think it would benefit us more because they're going to have all that information from working with us with recruiting and bringing that particular person in and their background and helping to facilitate setting up the right format and communication process and all. The format that we already have is from TSBA. Yeah, it's already bulleted out. I I mean I don't understand needing to go through that with them again, but why we have to pay my my what the committee will come up with. Okay. Yeah. I think my whole thought process on that wasn't so much actually designing it. Yeah. Because I think
048we're capable of doing that but beyond that. So it's you know they they conduct the first year performance evaluation including the development of performance agreement with measurable objectives. The consultant will guide the board through the entire evaluation process with the new superintendent during his or her first year of service with the board. So they work through that whole first year with us on it. Yeah. Yeah. So communication more so was what I was looking at. Not as much as necessarily designing it. But if we do decide we want to go that route, then we might as well use as much of the services we can get designing it too if we're paying for it. I mean, that's not included in the package as an extra fee, right? Extra,500. Yeah. 1,500. Yes. Mhm. Yeah. And I've
049done a lot I've designed a lot of evaluations. I've done and conducted and so I don't have a problem with evaluations, but we have people who haven't done that. And I think that's where over the years the board has run into trouble. Yes. With their with their employees. So hence the reason for a committee that selects people that have experience with have experience with that. Yeah. But then we've got the year that we need to set up good communication with the director. Yeah. I mean so we have a draft that we sit down with the director on and and go through that draft and make changes to it with the director. Yeah. But then how do we communicate that when it becomes survey time? How do we as board members go in and talk with
050the director if there's something that I mean like that is what hasn't been happening. So that's where I'm looking for TSBA to help facilitate. I also think for the $1,500 just the time savings from all the rest of our employees that are here if they're conducting the the evaluation. We're saving money by not having our the rest of the employees from the school system. I think we're talking about the evaluation by the by the board. Right. Right. And the evaluation of the board. By the board. Yeah. By the board. Mhm. So, it's not necessarily going to affect any of our employees. I don't it would for like setting up the the meetings, going through the evaluations, creating the evaluations, all of that stuff. Oh, I see what you're saying. Yeah. Having supervisors here for for
051that session. Yeah. For those sessions, by the time we do that two or three times, I mean, we've paid the $1,500 and let you know, I mean, let TSBA do it. Keep in mind, keep in mind that part of our membership with TSBA is they will um the survey we send to them. They will do it electronically, get the results and report it back to us. So, we get that included already, but the service is above and beyond that. Yeah. Yeah. I don't necessarily think supervisors need to be here for that unless they want to be. So, I mean, there's no I don't think there would be a need for that. 13b gets a little deeper when we look at salaries and benefits for the future for multi-year plan. We have to do a lot
052of work, careful work and important work, probably several meetings to get lined out. Yeah. And may need to um work with some commissioners too in that process on the long-term plan. There's a lot different angles to that. So, it'll be a little more involved. Um, we had our meeting with Ben. Are we going to go ahead and discuss any of this or are we waiting for next week's meeting to go ahead and decide on what to do? I think we're taking what we got tonight, the handout, thinking about it over the next few days, talk about it on the 24th. You've got thoughts you want to share tonight, that's fine, too. If there's any questions that we that we would need to get back to him on so we can get the information we need.
053I don't have any questions for Ben. It would just be more what we what we have decided. I think that plan three I think is just is more than we should go and look into. I've got a couple thoughts on it. I agree. Plan three I think is I don't think we have time for plan three. I really don't especially with with Ben saying, "Hey, we've done it in large districts and you're really not getting the results that you're paying for anyway." I think right I honestly think we owe it to the community and the district to go with plan two to keep the I take that as a hint to save the money. Mhm. Yeah, I do too. Yeah, I do too. I like that 100%. But I think I think any less uh
054than plan two is a is a disservice to the district and the community. I think I think we owe it to them during this process to uh first off show transparency and second show you know we we we're getting results they are saying these are our best fit candidates. Yeah. And then it also gives us that the uh the guarantee that comes with plan two and threes. I think my opinion is that's the best way to go with that. Yeah, that's giving us um I think the bang for the buck with that one looks the best. Uh where we could use the assistance best and it speeds it up. It seems like it would it like versus plan one the cheaper route it some of that the time effectiveness I think looks a little more
055efficient on on two. I also like like the fact that they do the um credentials and reference checks um on the top three that they're going to go ahead and pre um present to us. Um I think that that I liked what he had to say with that as far as how deep they go into that part of it. they're going and getting references versus versus us or somebody else and prove that they actually are working where they they say that they're working and education that they have. That's kind of why I go back to the cost efficiency side of it for them doing it for this amount of money. It's still going to cost us money because if if we even did it in house because it would be our employees then having to
056spend that time. And so for the for the money, I think it's well worth that. Plus, they you get the added knowledge that they that they get that they have. You know what I mean? That's my Mhm. opinion. Yeah, it's a big jump for what we would get going from plan two to three costwise. And looking at it, it looks like, you know, recommended criteria to be adopted by the board that comes with plan three. Would we see a benefit in that? They're going to report the results of the online survey to us. So, the only thing we'd be missing out of that would be the inperson, which yeah, Ben made the point on tonight, and then consult with each board member on search criteria and process um was the only other thing that wasn't
057included in plan two. But I think if we can come together and work on the piece for that they're going to use for advertising that is consulting with us. Right. So are we at a point where we think we can vote next week so we can get started with TSBA? I would say come prepared to make motions and vote because Okay. I think I proven you can't wear pages out. Turn them a bunch. But y'all have anything else? Questions, comments? Not good. About you? No questions from the media. If there's nothing else, we stand a journ. Thank you.