001you would join me by standing moment of silence. And this evening doing the pledge for us is Homestead Elementary Beta Club officers Sadie Richard, Emma Richard, and Olivia Edmonds. [Music] Thank you. We saluting that flag back there in the corner. Use this one. To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] You're welcome. [Music] like to welcome everyone here tonight. I see a couple of our county commissioners. Welcome to you being here. Appreciate it. Thank you, Miss Small, Mr. Ash. Thank you. Are there any others I missed? Okay. So, special recognitions. So, our our mute student representatives from CHS is Marley Gargak not here tonight. Phoenix, Logan Weir, and SMHS Aiden Houston. So, thank you
002for coming, Miss Pson. [Music] Um, we would like to recognize Mr. Cash Milky tonight. He was um a student rescuer came to Swift action to help one of his um fellow students who was choking. Um, you see a real life hero right here, Cash Miller. [Music] on your [Music] face. You should [Music] Next we have a couple of um people Tennessee coordinates full health awards recognize and celebrate exemplary student health professionals and partners who prioritize physical, emotional and social health of all students. demonstrate the connection between health and academics and showcase significant improvement in student staff and families wellness through one or more of the eight components of coordinated school health. There were 11 categories and the awardies were announced at the annual um CSH Institute on March the 6th. Two of our very own,
003Miss Cindy Minard and Miss Kathy Hamby were finalists in the reception. Kathy Hammy won an award of excellence in nutrition and Cindy Mard won an award of excellence in physical education and physical activity. Congratulations to these two outstanding employees in Cland County School District. Miss Cindy couldn't make it tonight. She had some illness in her family, but we are so proud that they were recognized on the state level for [Music] Madam Secretary, roll call, please. Miss Stall, here. Mr. Van Winkle, here. Miss Nichols, here. Miss Here. [Music] Mr. Davis, Mr. Matthews here, Mr. Cole here, Miss St here, Mr. King here. Record let record reflect that Mr. Davis is absent. Bless the Lord. [Music] Okay. Next is the declaration of con conflict. Where'd it go? So the declaration of conflict per TCA board of education
004members who have relatives per the state statute relative means spouse parent-in-law child son-in-law daughter-in-law grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you employed by the system are asked to raise your hands to identify yourself. Do you certify that the votes that you make tonight will be the best interest of the school system regardless of the effect that your vote may have upon the employment of your relative or relatives? I do. Yeah. Yes. So, the approval of February 27th, 2025 minutes. A motion to approve. Motion to approve minutes. Second. I'll second it. Motion and a second to approve the minutes from 20 from 2 to 2725. two. Those in favor say I. I. Mr. Chairman, before we get before we go any further, I don't
005know, maybe this is the a good place to add that in and you tell me if it's not, but instead of having to dictate all this, I know we talked about it some in the in the work session. Um, instead of having to go word for word on this, um, for our future, it's on the agenda. talking about. Okay. Are there any nays approving the minutes? The minutes are approved. Next is the approval of the agenda. Need a motion or is there any changes? Move to approve the agenda. Second. So approval of the agenda motion and second. Those in favor say I. I. Those opposed. The eyes have. Next we come to community comments. We have one signed up. Mr. Craig Clark been items 13 and 16. Craig Clark, 2266, Highway 68, Crossville, Tennessee. That's
006District 3. It's tragic that the majority of the BOE fails to recognize that the county would be best served by renewing the contract with Mr. Stepp. A mere two months ago, five BOE members voted to reject Mr. step's proposed contract providing vague, nondescript, inappropriate anonymous complaints or erroneous data as justification or none at all. The vast majority of the public in Cumberland County disagrees with your decision and questions your judgment. During public comment, how many individuals have stepped up to praise your decision? I have attended every meeting where the topic was discussed and I count zero. As I review the proposed do job description, I'm confident that the best candidate that you could find for this position is already here. Amen. Prudence would dictate that you save the money, time, and effort of conducting a
007search for a mythical DOS and explore Mr. step's willingness to re-enter into a contract for the sake of the students, staff, and the public of Cumberland County. In recent budget decisions, this board appears poorly equipped to prepare next year's budget without Mr. Steppp's wisdom and guidance. During past budget cycles, he offered sound recommendations and cautions to the previous BOE. Due to his council being largely rejected, Cumberland County has now been chastised by the state controller. I'm incested when I see phrases like fiscal instability in reference to actions by elected BOE. In Tuesday's budget meeting, one board member indicated that the BOE has no mandate to comply with the controllers's recommendations. According to an STSBA attorney, I don't read the controllers's language as being flexible at all. Further, county commission is responsible for the fiscal policy,
008not the BOE. I will be encouraging county commissioners to be attentive to the fund balance as this is not a BOE or county commission issue. It's our local government avoiding fiscal instability with our taxpayer dollars. A final note, be aware that the county allocates over 62% of their budget and 90% of the of the sales tax revenue to the district to to the uh board of education. So it is a majority of the budget that already comes here. Yeah. Thank you. The only one we had signed up tonight. Oh, board members reports from training. Did anyone attend any training? [Music] legal report. There's one item there on the second page. Ownership analysis of Genesis Road property. We received some new info 1955 transfer. Property is no longer the board's concern. Any questions? So, the legislative
009liaison report. Um, I have nothing to report this uh at this time. There's a lot going on, but it's not final. So, it's not finalized. Yes, sir. Okay. So, item 13 has TSBA director school search process. Uh, Mr. Chair, I I would like to make a a motion on this. Um, I'd like to make a motion that we start the DOS search process using past resources and personnel to uh send informative letters to TSVA and other hiring entities on our desire to hire a new director of school. Is there a second? Second. a motion and a second use our resources as we have in the past on this search. Yes, sir. using um you know I've I've talked to or I mentioned the fact that in the past we've used uh Miss Bray and um
010we we hired uh Miss Jolly and Miss Bray has said that she has her notes and I was thinking we could still start the process but still go over our things. you know that it because we need to get the process started um and then we can you know advise how we let's vote to get this on the floor so we can discuss. Sorry sir, no problem. So got a motion and a second. May I we got a got to vote on it get on the floor. Okay. Madam Secretary, Mr. Cole, no. Miss Hail, yes. Mr. Matthews, I have questions, so I can I'm I'm not ready to vote on this at the time. We usually discuss it before we vote. We're not passing. I'm just going to the You got a motion in a
011second. What was the motion? I want to discuss it. What was the motion exactly? I'd like to make a motion that we start the DOS search process using past resources and personnel to send informative letters to the TSBA and other hiring entities on our desire to hire a new director of schools. Okay. So, we've got a motion and a second in discussion. Oh, my thoughts were that we need to get this started and this is a way to get this started and using I know we talked about TSBA using it so we can include that but Miss Bray has in the past done you know helped us with this getting started and I thought we could use her expertise again and I know that we have um Miss um Jolly as our HR person and
012uh she to help her with that and at least get some information out there that that that we are searching. Miss, I agree with the fact that we have HR and we do have Miss Ray that does have been putting out a search before. Um, the fact that we do need to go ahead and get the ball rolling sooner rather than later. others. I I had a question for Miss Bray and Miss Jolly. Um in looking at the information from TSBA and what they do with their plan one, plan two, plan three. Um I was wondering under plan one, they list all of the entities that they distribute or market to um on our behalf that we're hiring. Do we have the ability to market to all those same entities? I've not looked at that
013list, but I would think because I you there was about probably eight that I used the last time. Okay. Um places like Southern Region State School Board Association, National Affiliation of Superintendent Searchers, American Association of School Administrators. Do we have access to one of those? The other two I'm not familiar with, but I'm probably sure we can figure it out. Okay. So they wouldn't have any they wouldn't have more access to these entities than we would. So if we wanted to advertise to these same entities, you all would be able to access that and do that. I feel like we could. Yes. Okay. Well, can I ask a question in here? I have a couple of issues with with that motion. First off, we as a board don't have the authority to ask Miss Bray
014or them to do anything because they're not ask the director to do it. We would have to ask the director to ask them to do that. And and in my mind, that's just conflict. It's conflict of interest. It's it's just hard to do that. Um, secondly, I I think we would be better served to go ahead and hire TSBA and get them involved early, at least get them here. They offer the the first free initial thing um to instruct us on on what to do. It's no requirement for us to hire them after that. There's no requirement for them to um for us to go with them after that, but they can come in and counsel us on what steps we need to take and and what their benefit is, I guess you would say.
015Also, um and that and in that getting that process started. Um so besides I think if we're going to go this route by using our own people um with our own HR system then we would need to just as as um to eliminate conflict of interest or anything else um we would need to appoint a interim do or something like that. That way it's not I mean it's just it's just bad business to ask him to ask his employees to find his replacement. I mean that's just not not nice. Miss Bray and Miss Jolly are very ethically sound. Oh not for I don't I don't have a dog in the fight. So yeah I I understand it. I'm not saying that they don't. I'm saying that it's not our it's not our place to ask
016them stuff because they're not our employees. The only employee we have is Mr. Steppp at this point. If they're tasked with a responsibility via Mr. Steppp to start things though and the guidelines are set down by the board and and with the help of TSBA, then it's a matter of them just reporting back to us on that. I certainly think that getting TSBA in any involved in any level that's of no charge because it's included in our membership costs that we already paid to them is a wise thing to do. We should not not do that. Yeah. Um, I'm not against working with them on some level if we feel as a board that it would be helpful to do that. There's three different price levels from reasonable to very expensive. And after the budget
017meeting and some of the things that have been discussed, I don't think that we have a lot of money to throw around if we have viable resources here to utilize. I I it's important for us to get an excellent director in place. Yeah. Um, but it's also important for us to provide what we need for our students and our teachers as well. Um, so I'm not opposed to some format of getting them involved, especially if there's no cost associated with it. I think it's important for us to take this very seriously and do things maybe a little differently this time around because we can't keep repeating the things that have been occurring in the past. Starting with changes from the very beginning and the inception of things is going to be important. Um, if we
018can use our in-house resources to handle the majority of this and work with TSBA, uh, they've got a plan outlined in here for a timetable that we can follow whether we're using them as resources or not. So, I think somewhat of a blended rep approach within reason would be good. Um, I also thought that their superintendent evaluation that we could add on at $1,500 if we went with any of these plans where they come in and they work with us in conducting the new superintendent firstear performance evaluation, including the development of a performance agreement with measurable objectives. And then the consultant guides the board through the entire evaluation process with the new superintendent during his his or her first year of service with the board. It's normally $2,000. If you just enlist them to do
019it regularly, it's 1,500. If we were to go with some form of service with them, we could add that on. Um, this board has a history of poor poor evaluation processes. We just last year put a policy in place for the first time regarding evaluations. That's been a handicap to our directors in the past. That's been a handicap to the board and to the entire district. So I think changing things up and working with them as well would be important if we are going to pay them for one sort of plan another 1,500 to make sure that first year goes really well with communication and evaluation would be important. Yeah. And I guess that's kind of the point I was trying to make. Just getting them involved to help us get through the whole process
020I think is to me huge. So, I don't know. For me, making a decision on like what plan we would use them for if we're going to use is a little early right now without having them come out and do the consultation first. Yes. And then we can talk as a board what we might want to utilize inhouse and what we might want to utilize TSBA for. Yeah. But we need to get that going to your point. Yes. Yeah. Is that in line with your motion? Say again. Is that in line with your motion? Yes. Yes. Can you read the motion back again, Mr. Yeah. I don't have it. [Music] I'd like to make a motion that we start the DOS DOE search process using past resources and personnel to send in informative letters to
021TSVA and let them help us out and other hiring entities. I don't know what other ones are out there, but um on our desire to hire a new director of school. So to me, we can use TSA. I'd like to amend the motion. Yeah, I think that makes it sound like we're going to all use in house and not consider any outside resources. I'd like to amend the motion to include a consultation with TSBA and start tomorrow. Yeah. Reach out to them tomorrow to see if we can set the consultation up. Post it tomorrow with our internal process. Post it tomorrow and also consult with them on uh on doing it at the same time. Post what? Post the position tomorrow. So, do we know we're offering for a salary and we know about the
022car and the phone? We don't know any of that. We haven't gone any steps right now. Are we not going to cover that right now? I don't know. Are we? Well, we'd have to come to a determination on all of those things before we could say if we were going to post tomorrow or not. Right. the job description. The job description reporting has to be approved. Can we put a date on it? Well, I was thinking that, you know, we could get the process started and then uh we can discuss these things that we want to see in the contract. The contract is different than the job description. Yeah. Well, we've got a few things that have to be finalized before so the people who are considering applying for the job can go out and
023look at what they're going to get for it and what they're tomorrow strap tomorrow please. Now, the other question that I just had on that is um if we were to decide after the consultation to go with one of the TSBA plans, let's say the lowest one, plan one, which is $3,000, they would be the one that's doing the posting and the advertising to it. So, we wouldn't want to start with our internal resources and then decide that we're going to go with plan one. Yeah. You can do them both in in tandem. Yeah. According to TSBA, you can. Yeah, it's just we're devoting two resources. We're spending money on one and then we're devoting resources and how we don't know if we're even going to approve the other one at this point though. We're
024just consulting. Yeah, that's right. Say we want to have our consultation first. Started just trying to get this get it started basically. So when when can we set a date? Can we make a motion for that as well or we need to vote on this one first? Well, you can add that in your amendment. I'll just leave it without the tomorrow on there. So, other discussion on the amendment. So, I'm going to echo a couple of things that I've said before. First off, I don't think this whole process is necessary. I don't think it's what the community wants. I don't think it's what our constituents want. But if this is a path that's chosen and we're going to go, I think we need to have some pretty heavy involvement with TSBA to prove to the
025public and the community that the process will be sanitary. And I'm not discrediting Miss Bray and her team of what their capabilities are, their ethics or integrity. I'm just saying that public perception I think requires that we ensure that this whole process is sanitary and done to the best of our ability as a group and with no conflicts of interest involved at all. Other discussion I agree with that wholeheartedly. Okay. So the amendment is to involve our resources and ask TSBA come as soon as possible. Mhm. For the consult the no cost consultation and we've got several work sessions set up next few days that could come to add that to the agendas. Okay. So we vote on the amendment first. Any questions about the vote? A second. Second on the amendment. I'll second the
026amendment. Okay. Okay. So, if you're voting yes for the amendment, it's to do what the amendment says, bring in TSBA and use our resources, too. Secretary, will you call the RO? Mr. Cole? Yes. Miss Hail? Yes. Mr. Matthews. Yes. Miss Nicholls. Yeah. Miss Stout. Yes. Miss Stole. Yes. Mr. Van Winkle. Yes. Mr. King. Yes. Yes. Okay. So the amendment, you want to withdraw your motion since the amendment covers it. Say again. We've voted on the amendment to your motion. Continue and vote on your motion. No, that's fine. Okay. So motion withdraw and go with the amendment. Do I need to withdraw my second? No. Okay. If the if the motion's gone, you don't worry about second. [Music] So, there was a list of things there that we're going to have to work out with TSBA
027and our own. We got to think about those things. Mhm. Would you like for me to set that to a separate work session and finish those in conjunction with one of the budget work sessions? I think if most of those I think TSBA will help help us cover. So maybe in that same one when they can come in and give us the consultation. Um whichever one that is maybe set it set it up at the same time with that. That way they can we can do that. You just need to be prepared to answer all those questions. Yeah. Figure out the answers to them. Could we um before that meeting I know um in the work session there was some discussion about Miss Bray having the questions that were used the last time for the
028interview process. Um could you send those to all of us? That way we'll have that to start with. I think it would be good to get some examples from some other districts as well. Item 14, Stone Memorial Middle School request for funds reimbursement for a motion. I think our last discussion on this was to follow policy. Yeah, there's no discussion, no motion to 15 transcriptions for meetings. The problem we're having is for our regular and special call, we have a transcription. When we do other missions, work sessions, retreats, whatever, we do the same thing. It's a lot of pages. I think we had one meeting 94 pages. Yes, sir. Which instead of minutes, it becomes hours or days. Yeah. And we're taking time away from our secretary what she has to do to get that
029done. So I think that the idea here is we want to go to general minutes, generalized minutes or word for word. That's what we're trying to separate. Yeah. Cuz we've got them recorded. Mhm. Yeah. And really according to what we talked about during our orientation, our TSBA orientation is the recordings. As long as we have those are You want to make a motion to that effect? Yeah. I would like to make a motion that we uh we stop with a word for word transcriptions and use our recordings and um post them as our minutes. Mr. Chairman, I'd make an amendment to that motion that the full transcripts continue in the event that our AV equipment fails in order to maintain compliance for all meetings or just just a record just so what was your second
030that we'll go back to the full transcripts if the reporting equipment fails or is out of service for whatever reason. Oh, okay. Yeah. Okay. Would we have Can I ask a question on that? Would we have technology? Would we have the um recordings if we didn't have the video? I record on my laptop and we also record back there. So, we have more than one. So, if something happened back there, I would have this one to go from. Okay. So, yes. Yeah. So, I just So, are those recordings um do you archive those somewhere? Do you save those recordings? Not once I've done the the word for word. I mean, I do I do keep them, but I don't So, if we didn't do the word for word, would you be able to archive those
031recordings? Yeah. I mean, we keep all the videos and audio archive. Okay. The audio I just use as a backup in case I ever need it. At this point, only time we needed the audio recordings was we were doing the CCHS meeting. So this weekend, yeah, thank you. So let me make sure I understand the motion in the second which was [Music] amendment. We're going to record fully transcribe regular and special call meetings and not work sessions, retreats, and other things. We just do general minutes on that. Is that right? [Music] It was my understanding we were going to go away from the full transcripts for all meetings and just have a summary. Yeah. Yes. We have all meetings have to record them for voting items, right? We have to record the voting items. That's
032required. She records the votes what the motions were and the votes but doesn't record all the discussion the general me meeting minutes that are required by state law. We're going to Right. Okay. I think that's a motion but still but still have video recorded have the video recorded in case that fails then fall back. That's kind of what right and then yeah this motion if the video is not working then it would be full transcription. Correct. Okay, you got all that. You want to rephrase it one more time, Travis? Your addition that way, Miss Diane will have it. I want to make sure this can't May I speak? I want to make sure that it first came to me because I'm transcribing previously committees, work sessions, all of that. Jason and I are totally different.
033He is the board recorder who records all regular like tonight in special call meetings. Um he's had a few 70 pages, but he usually don't get that many. It was it first came and at someone asked me, you know, are you why are you doing this? And I believe I told you all that asked me the reason why previously that they asked me to do. So I just want to make sure whenever decided tonight Jason and I know when we leave what we're supposed to be doing. And previously we weren't always recording via video. Correct. So now that we're doing that, as long as that's working, then if we can free up some time, it's not necessary. That's the state requirement, right? The video. Well, the state will never use that. The state will always
034go to written. So, you want to keep that in mind. They've told us that. So, whatever's in written is what they're going to go by. So, if there's any liability issues or anything where they have to go back to what's been discussed in a meeting, they're going to go back to the written. And for those that were here, probably Mr. King and his health when I summarized when I was doing transcription and just doing a summary of the meetings, I hit the high point matters. Yeah. I just did pop every single word you spoke. So even if we go back to summary, that still gets you the gist of the meeting um with your decisions and your votes. Just I just want to make sure that either either we are different or we both know
035what to say. I think I think we could go back on an archived audio recording and actually transcribe that for somebody if we if we had to if they're archived. Okay, I think you can do that. Mhm. So, I think for if we're thinking about transparency sake for constituents, um to help board members if they're not here to be able to pull back and watch, you know, the video is very important for that, right? Um I think both of those. So the motion should be to continue to video record and audio record and only keep general me meeting minutes required or the or the summary. Are you saying summary or you so the summary? Yeah. Mhm. Mhm. Unless otherwise needed. We're doing unless otherwise needed which could be well two different things. I'll give you
036a great example. The controller's office asked for meetings since last year. I had to provide those. Mhm. They were written. So you do have times that they ask for it. So we need to have transcript obviously. Yeah. But when we do a regular meeting or special call, he's he's the transcriber. That would mean you're the I think we're our intent is to work him to death and let you have a break. I appreciate it. So, if I can restate that now that we've talked about it, I think for regular and special call meetings stays as it is for our recordings of work sessions, retreats and other things, general minutes for her. Is that what you want? Some and video for all. Video for all. Yes, video for all. I'm getting nods. So, I think we're
037time to vote before we change our mind. So, let's call the role on this, please. You're in favor of doing what I just said. Do we second it? Yes. We need a second. Travis, we're just making sure there's a second. Yes. Miss H. Yes. Mr. Matthews. Yes, Miss Nicholls. Yes, Miss Stout. Yes, Miss Stole. Yes, Mr. Van Winkle. Yes, Mr. Cole. Yes, Mr. King. Yes. Yes. Is that I heard a big So, the next item is 16 updated job description for director of school. We have that put up there. It's the same job description with a couple of additions. [Music] Number one. Number two, last sentence in each one. Is this just for discussion or we quiet by it? So we need a motion to get discussion going make a motion. I think there's four
038pages. Is there a motion to accept these changes? I make a motion to accept as written in the agenda with the changes. Okay. Second. I' I'd like to discuss some modifications if that's okay. Yeah. So, um second with discussion for modifications. So, we would have to modify the motion after that. Right. So second then Mr. Cole uh the job description and what we're needing the person in that position to do is not change but I do agree with the addition of bringing to light the strategic plan and um you know the other mandates that are listed in the changes. Okay. I I agree with that. I just think it needs to be rewarded a little bit and and so the first one just the addresses needs to be changed to address. Yeah, we had a
039constituent that was nice enough to do some proof reading for us, right? Send an email out with um with uh some typos and changes. So So I think number two should also say um provide updates on the strategic plan progress with an overview of the attainment goals as needed. tamement of goals as needed. I've got these typed out if you want me to send them to Diane, but the reason I said that I think it u I think it just clarifies it better. But can you say that again please? Yes sir. Uh provide updates on the strategic plan progress with an overview of the of the attainment of goals as needed. So not meaning not just the strategic plan but also goals like well the goals of the strategic plan is what I was mean.
040Okay. Should we say the goals of the strategic plan as needed because I don't think a monthly update is necessary on that. It's my opinion but yeah and that was going to be my question. I wasn't I listened to what transpired during the work session but I wasn't here like you weren't here. Um and we had talked previously about quarterly and I don't Mr. step might be able to advise us a little bit on this, but the way that some results roll in and all, I don't know if we'd be if somebody would be able to report monthly on a lot of the results. It needs to be more of a quarterly long range format. Yeah. So, I had scratched out monthly and written in quarterly with question mark. I mean, that's fine or as
041needed for me. Either one. Kind of hits that number 60. It does. And I I did the same thing there as well. So, Is there other changes in there? Do you want me to read that one as well? Um, number six, develop and maintain quarterly policy review checkpoints with staff and present updates to the board on any changes. And then uh financial management number two uh prepare updates on the strategic plan budgetary requirements as needed. That could be quarterly as well I guess but quarterly or as needed. Yeah, I had a typo under non number one financial management. Um should just read supervision of school business functions not supervisions of school business functions. Okay. [Music] Good. Super extra. Are there other changes? Um just a couple other typo um and suggestions. Um personnel administration number
042two guides the HR team in the development of recruitment procedures versus develops recruitment procedures. That it's a little bit of a different thing. Would the DOS be developing recruitment procedures? it would really be the HR team that would be responsible for that being overseen by the director. So rather than develops recruitment procedures guides the HR team in the development of recruitment procedures. Mhm. Um number four under that same personnel administrations holds meetings of teachers um holds meetings with teachers. That plays a little better. Okay. And um performs under other functions performs other related duties as assigned by the board for the purpose of ensuring the efficient and effective functioning of the work unit. So it would be the addition of by the board to specify who's assigning those duties. others. Can you can you go
043over that one again, Shannon? The last one you did. Mhm. Other That's under other functions. And right now it reads performs other related duties as assigned for the purpose of ensuring. And I was just suggesting that we insert by the board. Assigned by the board. Mhm. for the purpose of ensuring the board specifying that the board's the one who would be assigning duties to the DOS. It's a good addition. Can can all these changes be made and then us go over this again in a in a Yeah, we would change them tonight as stated for the first read. Okay. And do a second. Mhm. And then maybe um to help expedite things, we could add it into the meeting special call. Well, the meeting that we would be doing the consult, yes, with TSBA since
044we're going to be finalizing the criteria at that meeting. [Music] Okay. Other comments or questions? So the motion is to adopt this with the changes that we've discussed directions and spelling and wording and whatnot as as discussed for the first draft for the first draft first reading. Okay. So secretary Miss H. Yes. Mr. Matthews. Yes. Miss Nichols. Yes. Miss Stout. Yes. Miss Stole. Yes. Mr. Van Winkle. Yes. Mr. Cole. Yes. Mr. King. Yes. Yes. So now it's the director's report, Mr. Okay. First on that is uh our agreement with TNTP for the two high schools to get ELA and math uh coaching and help to improve the instruction. Okay. Next on the list is the preliminary timeline for the outcomes money. [Music] Okay. Next is the uh annual planning calendar. We have that on every
045agenda. And then the X next are the FYI reports that you have every month and newsletters, calendar of events. Any questions? Okay. Our chief financial officer report. Actually, our chief operations officer's financial report. For those of you that were not present at the work [Music] session, my page here year to date, our expenditures are $45,712,9345. Our revenues are 50,435,21563. Now, something I'd like for you guys to keep in mind is that we have four months of expenditures left. We have three months of revenue. We do not get a TISA payment in May. June will be the true up when they'll give us everything else that we're left for the year. So, just keep that in mind because this is going to look a little strange from here on out because we're going to have more
046expenditures than we do revenue. But, I just need you to keep that in mind sales tax. We are continuing to run ahead of what we had budgeted. Keep in mind that what you see here for the month of February, that is December cash register receipts. So this is traditionally the highest month that we have. It looks really good at this point. I hope this trend continues, but usually from here it kind of goes downhill pretty quickly. Hopefully we won't lose what we gained so far. But actually what we collected this year in December is less than what was collected last year in December. So, just keep that in [Music] mind. Are we ready to move on to the budget amendments? [Music] Are we going to bundle these or go through them or is there a
047motion to bundle these all of 18C together? One bolt. I'd like to discuss the Chromebooks if we can separate it from the bundle. And I have a question on uh the the 142 title two. Okay. And read the 141 budget meal books. [Music] I'm too following along. I guess I listened to the meeting from the other day and I understand why why we're doing this with this uh so with the tariffs. Do we know when those are going to go in place? We do not. We do not. There's nothing concrete about this. It's just a risk. If you want to take it, that's fine. We can do it next year, but it's about $95,000. And the company the company notified technology that if the tariffs go in place, this is what it would cost. And
048they confirmed again today they still have inventory in house which that'll dwindle. That'll dwindle between fast. I think they saw what 10,000 I think. Yeah. Cuz everybody doesn't want to spend the 95,000. So they're probably jumping on it. But basically what we're doing is moving this from next year to this year. We're just borrowing temporarily. We've also got a request to have the fund balance up as well. So this that this So when does the fund balance actually be reported? Well, at the end of the year, it's reported to the controllers's office. [Music] So, but then the fund balance that they were speaking about the other day was in the budget. That will be for next year, right? That was the one that was in question. But this this is coming out of that balance
049temporarily. Correct. And it's not going back in. and we're just not going to spend it next year. Correct. You are correct. Okay, I think I understand. And that's it's just mitigating risk. Can we keep that separate from the others as a vote? We can't. We can motion to all the others. [Music] We're taking out the Chromebooks. a question on 142 as well. Uh what what is the other contracted services for 82,000 on that? That's the TNTP that we're using at both high schools. So that money is paying for the TP for both high schools. Before it was ESER. Now we're using title two. So that's a non- voting item, but we're voting on funding it. voting on moving moving the um money. So why is TNTP a non- voting item? Well, we're required by federal
050to make you aware of those agreements. So is when does that contract expire? That contract's for next year. Next. So it's not approved yet or it's not signed yet? Well, it's been E plan. It has been approved through the state. [Music] 42526 is Is that correct, Dr. Whittenberger? Yeah, it's going to continue for it's going to pick up for what's left in the remainder of this year and then continue through about November of next year with that ELA and math support at both high schools, Stone Memorial and CCHS. And this does stem from some things that were paid for from ESRE funds that we're now supporting with title two funds. And so that line is just moving it from the PD line to the contract line. It's money that was already set and entitled to
051appropriated for professional development. We're just using it to pay that contract instead of separate PD. Are we obligated to that contract to pay it whether whether we want to or not? That's what I'm asking. The contract's been approved in E plan by TDOE, but the district has not signed the contract yet. Separate that one too, Mr. King. That's an 18. That's an 18D. Yes, sir. Uh 142BA title 2 funds. Last one. Okay. Okay. So up to 18 C 141 budget amendments pulling out Chromebooks to vote on separately for approval. Need a motion for that one first. Move to approve. Second. A motion to approve and a second on the Chromebook amendment. There any questions or discussion? Mr. Matthews, yes. Miss Nicholls, yes. Miss Stout, yes. Miss Stole, yes. Mr. Van Winkle, no. Mr. Cole, yes.
052Mr. Davis, oh, excuse me. Mail? Yes. And Mr. King? Yes. Yes. Miss Habit. So, the rest of that, if we want to bundle that together, need a motion for that. I'll make a motion to bundle the rest of 141. Okay. There's a second. I'll second it. Motion and second to take the rest of 18 C 141 budget amendments into one group. [Music] Madam Secretary. Miss Nicholls. Yes. Miss Stout. Yes. Miss Stole. Yes. Mr. Van Winkle. Yes. Mr. Cole. Yes. Miss H. Yes. Mr. Matthews. Yes. Mr. King. Yes. Miss Havit. So on 18D we can bundle all them but except the last one on the title two. Need a motion for that. I'll make a motion to bundle 142 with the exception of the title two. I'll second it. Motion and second to bundle the first
053four items accepting the title two. Which we'll vote on next. Madam Secretary. Miss Stout. Yes. Miss Stole. Yes. Mr. Van Winkle. Yes. Mr. Cole. Yes. Miss Hail. Yes. Mr. Matthews. Yes. Miss Nicholls. Yes. Mr. King. Yes. Yes. Mrs. So 142 budget amendment title 2 motion and a second. Is there a motion? Motion to approve 142 BA title 2. Is there a second? Second motion and second for title two. Madam Secretary, Miss Stole, yes. Mr. Van Winkle, no. Mr. Cole, yes. Miss Hail, yes. Mr. Matthews, yes. Miss Nicholls, yes. Mr. King, yes. Yes. Have it. 18E 143. Budget amendments. Miss Diane, before we move on to that, did you get my vote on that one, Miss Style? Yes. Do we want to bundle these or go through them separately? Somebody said not bundle them. Let's bundle
054them. Let's bundle them. Make a motion. We need a motion to accept 143 both items. I'll make a motion that we accept 143. Second. Motion and second to accept all of 18. Mr. Van Winkle. Yes. Mr. Cole. Yes. Miss Hail. Yes. Mr. Matthews. Yes. Miss Nicholls. Yes. Miss Stout. Yes. Miss Stole. Yes. Mr. King. Yes. This is happening. Mr. Chair, I did have one more thing to share with you folks. Um late this afternoon, we did get our second Tissa estimate. And unfortunately, it's about $80,000 less than the previous estimate that we received. Looks like we've lost another 10.9 ADM, but this is just our second one. you know, we better luck going forward, but I want to let you folks know that. I forwarded that to you as soon as we got it today.
055Yeah, they got it. Thank you. Thank you, Miss Gray. Thank you. Yeah. I had a question on 18F, Miss Bray. Yes. I have a question on 18F. What does this actually do for us? Having a running fund, what does having a running fund balance do for us? It just lets us know where we are actually in the fund balance after every month. Someone had requested that. Okay. I'm sorry. While we're on the running fund balance piece, um I was going to ask this on Tuesday, but maybe I can just interject it really quickly here with the with the requirement for I refer to it as the reserve. We had the state reserve 13%. Now we've got or I'm sorry 3%. Now we've got the two months which we're estimating around what 17%. A lot of
056the boards that I've been involved in on the past, the reserve money is a separate line item than the general or running fun. This is actually this is what we can actually use. There are reserve amounts too. That would be a different number if you looked at it at the controllers's office because there are amounts that are reserved that we can't use, right? This is usable funds. Okay? Because there seems to be a lot of there's been a lot of confusion over the time that I've been on the board with a lot of board members that you know, there's this huge dollar amount out there and whenever we talk about it, you're always very concise in saying, but we have to keep this amount in mind that has to stay set aside. And so, I
057didn't know if there was some way to designate that that it's very simple for everybody to see that, yeah, this is the amount that we have that we can actually work with beyond what's been approved budget-wise for certain things. And then this is what has to stay put for reserve. The controller at the audit at the end of the year it's a once a year calculation they say 3%. Right that you have to have there. Now this new process that the county commission is considering that's going to put a different spin on it what that number changes to. But it's an annual calculation and it's the fact that until our large maintenance projects start hitting this time a year where we start issuing contracts for a million, $750,000. It looks really good until we start
058hitting it hard. And all of our big projects are going to be the bids are going to go out March, April so that we're ready to go when school is out. Right. So, she shows that with the with the major line items where we're at in each of those accounts. So, that's pretty clear versus where where the running balances at the running fund balances with that. And you can see that it all adds up if you look at her other on the on the other sheets. Yeah. It just seems like it gets confused quite often when we get into budget discussions and what do we have extra money for? So, I don't know if there was some way to really specify that where it wouldn't be such a confusion for everybody. And it's really going
059to get confusing when we only have that revenue. Like I said, we've got more expenditures left in this year than we do have revenue. So, it's going to flip-flop here pretty quick. It can make a very dramatic change in one month and you don't get a revenue payment from the state. Yeah. $6 million. Yeah. Yeah. Okay. Thank you. Appreciate it. Next is the consent agenda. Motion to approve. I move to approve the consent agenda. Second. Motion and a second. There's no discussion. All those in favor. Mr. King. I have one question on the the Stone High School football teams field trip. It's going to Knox Pal. You know what that's about, Mr. Ste? It's 20 students, I think. But I was just curious. It was an overnight trip that I didn't know. Yeah. Spring camp,
060is it not? Do they not do a spring camp, Dr. Maddox? Yeah, I had seen one like that, but was it for July? July 10th. Let me double check. July July 10th. I believe that is a like a 707 count. It didn't have a description on the field trip itself. It just Yeah, I had I had seen the request, but I didn't see a description of Yeah. Okay. I was just wondering what that was. Thank you. Right there. Football camp like football camp. Is it the 717 football camp? I think I apologize. Yeah, it's for July. Yeah. Yeah. They take um the varsity uh they've been going to somewhere like Putinham or somewhere down that way the past couple years, but they're switching to this one this year. Thank you. Those in favor of approving
061the consent agenda say I. I. Those not in favor say nay. Guys have questions from the media. No question, Mr. Chairman. Before we move to adjourn, um I just wanted to thank everybody for the very nice um board recognition gifts that we got last month. Um all of you, it's above and beyond. You know, in my opinion, I think it's very nice that you all do it. Um so, thank you very much cuz I don't think last session was a little crazy. I think we got a thank you out. So I wanted to get a thank you out to everybody. It is it is deeply appreciated. Thank you guys. No other questions or comments. Meeting is a journ.